Administrative assistant jobs in Plainview, New YorkCreate job alerts

Remote – Accepting applicants across the United States.Full-Time: $24 – $32 per hour (based on experience).Part-Time: $18 – $25 per hour.We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coo

Reporting to the Vice President for Administration and Chief of Staff, the Administrative Assistant provides high-level administrative, logistical, and organizational support to the Vice President and to the Office of the President. Assists with special projects and initiatives as assigned by the Vi

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Assist with e-filing of tax returns and other administrative tasks during tax season, • Organize and maintain client tax files, both digital and physical, • Manage office supplies, including ordering, inventory, and vendor coordination, • Complete simple write-ups in QuickBooks and assist with other bookkeeping tasks as needed, • Handle incoming calls, emails, and mail, ensuring communication is directed appropriately, • Coordinate appointments and meetings for staff and clients, • Maintain office organization and cleanliness, • Assist with employee onboarding paperwork and basic HR-related documentation, • Support firm management with special projects and administrative needsRequirements:, • Prior experience as an Office Manager, Administrative Assistant, or Bookkeeper (accounting firm experience preferred), • Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), and general computer literacy, • Excellent organizational, multitasking, and communication skills, • Strong attention to detail and ability to work independently, • Professional demeanor and discretion with confidential information

Job DescriptionDescriptionWest Hills North Veterinary Clinic | Huntington, NY Are you an experienced veterinary professional ready to step into leadership? West Hills North Veterinary Clinic in Huntington, NY is seeking a hands-on, multi-modal Veterinary Practice Manager to support both the operational success of the hospital and the clinical team on the floor. This is an ideal opportunity for someone with veterinary hospital experience and Veterinary Assistant skills who thrives in a leadership environment and enjoys being actively involved in patient care, team support, and practice operations. While LVT licensure is not required, candidates must have real veterinary field experience and strong clinical support capabilities. As our Veterinary Practice Manager – Operations, Clinical & Floor Support, you will work closely with the Managing Veterinarian (MDVM) and leadership team to ensure smooth, profitable, and compassionate hospital operations. You will play a key role in leading staff, optimizing workflow, supporting patient care, and enhancing the client experience. This is a multi-modal leadership role for someone who enjoys both managing operations and being part of the floor team. You Will Love • Oversee daily operations of a small animal veterinary clinic., • Support hospital workflow, scheduling, and team coordination., • Assist on the floor with patient handling, restraint, and workflow support as needed., • Partner with the MDVM to manage staffing, scheduling, and performance., • Help drive client experience initiatives and client service standards., • Support administrative functions, including payroll coordination, inventory oversight, and hospital procedures., • Coach, support, and mentor team members., • Identify process improvements and help optimize hospital efficiency., • Minimum 3+ years experience in a veterinary hospital or clinic (required)., • Strong Veterinary Assistant or Technician skills: patient handling, assisting doctors/techs, treatment support, and clinic workflow., • Leadership or supervisory experience strongly preferred., • Strong knowledge of veterinary clinic operations and hospital flow., • Excellent communication, problem-solving, and team leadership skills., • Highly organized, adaptable, and calm under pressure., • Experience with practice management software is a plus., • 401(k) with company match, • Dental Insurance, • Health insurance, • Vision Insurance, • Paid Time Off (PTO), • Employee discounts

Job Description JOB DEFINITION: Provide administrative supervision to a dynamic team of residential staff providing housing and services to people with psychiatric disabilities. Responsible for the overall functioning of the programs and ensuring compliance with agency policies and procedures as well as applicable local, state and federal regulations. EDUCATIONAL REQUIREMENTS: Minimum of Bachelor's degree in human services, Master's Degree preferred. EXPERIENCE REQUIRED: Two years supervisory experience in a mental health related field. Knowledge of the needs of the Co-Occurring D/O population. Minimum of two years of experience in a residential program and familiarity with Office of Mental Health regulations strongly preferred. DUTIES AND RESPONSIBILITIES: • Oversee and supervise all aspects of assigned residential programs and assure that appropriate and necessary services are delivered., • Ensure all program guidelines, protocols, policies, procedures and regulations are followed., • Participate in the recruitment, hiring, training and ongoing evaluation of residential staff under the supervision of the Asst. Director/ Director., • Provide ongoing structured weekly supervision to housing supervisors and ensures that all staff are receiving adequate training and supervision., • Review and approve all time off requests, time sheets and travel expenses for supervisors within 48 hours of submission., • Meet with the program supervisor and review the staff schedule on a bi-weekly basis. Provide oversight of staffing patterns at all assigned programs., • Ensure that residents receive restorative and/or rehabilitative and tenancy support services appropriate to their needs. In a supervisor's absence, services and billing should be completed by the program manager. In addition, the billing report and accuracy should be reviewed by the program manager after the housing supervisor completes it., • Assure that residents in supported housing and/or apartment treatment programs are receiving regular visits and relevant services from staff, if applicable., • Oversight of medication monitoring procedures in all applicable programs. Program Managers are to review the medication logs/EMAR on at least a monthly basis to ensure all procedures are being followed appropriately., • Monitor occupancy rates and ensure maximum occupancy in cooperation with the management team., • Conduct intakes for potential residents in cooperation with the admissions committee., • Ensure that appropriate discharge planning activities occur for all residents., • Participate in the development, implementation and following of all program policies and procedures in conjunction with the Assistant Director and Director., • Responsible for routine (at least bi-monthly) monitoring of all client records to ensure that records are up to date and include all required documentation in compliance with applicable individual program regulations and policy manuals., • Assist housing supervisors in maintaining consistent and professional collateral contacts to ensure that all program participants are receiving coordinated and adequate services. This includes participation in case conferences when necessary., • Oversight of the sites to ensure a clean, safe and homelike environment. Ensure proper maintenance and upkeep of the site in collaboration with the facilities and management team., • Act as liaison with Property Specialist and/or landlords to ensure all physical sites are maintained and meet safety standards., • Provide direction, guidance and support to staff during business hours., • Be On-Call one week (wed-wed) after business hours and weekends on a rotating basis (approximately every 3-5 weeks) to answer any calls, texts and Microsoft Teams messages in which a supervisor may need to report pertinent information, need assistance, handle a crisis situation or incident/accident., • Ensure that all incidents/accidents/grievances are reported in a timely manner in accordance with applicable regulations., • Ensure that Quality Assurance standards are met or exceeded in cooperation with the QI Specialist and Director., • Oversight of monthly Medicaid Billing in Licensed programs and RTS service delivery in Unlicensed programs., • Oversight of program finances including resident benefits, petty cash accounts, personal needs allowance and other financial issues., • Assume the responsibilities and tasks of all staff roles in their absence. Directly complete, participate in or delegate such tasks and ensure all protocols and guidelines are being followed., • Program Managers are expected to be on-site at each program they oversee at least 3 times per week and as needed., • Identify and implement quality improvement trainings and activities as part of professional development goals, • Encourage quality improvement processes and provide consistent resources for QI and professional development, • Ability to cultivate a culture of inclusion for all employees that respects their individual strengths, views and experiences. A Culture that makes better decisions, drives innovation, and delivers better business results., • Adherence to all safety protocols and procedures to ensure a safe working environment for all employees. Demonstrate a commitment to maintaining a safe work environment by following established safety guidelines., • Health and Safety Awareness: Include any relevant knowledge or experience regarding health and safety protocols to ensure a safe work environment for all employees., • Other duties as assigned. BENEFITS: We offer an attractive and competitive benefits package for full time employees which includes but not limited to: Medical • Dental, • Vision, • $0 Deductible Platinum Plus Medical Insurance Plan - 90% Employer Provided Benefit, • Flexible Spending Account, • 403(b) retirement plan, • Long Term and Short Term Disability, • Legal Plan, • Dependent Care Expense Account, • Life Insurance/Supplemental Life Insurance, • Pet Insurance, • HRA, • Training programs including a Mentorship program, • Employees may be eligible for Federal/Public Student Loan Forgiveness, • Career growth and Promotional opportunities, • Employee Perks and Discounts to Broadway shows and more 5 Personal Days, 10-20 Vacation Days, 12 Sick Days, 12 Company Paid Holidays-yearly and so much more If interested please apply via this ad or fax your resume to HR DIRECTOR, CAROL OTERO at 516-396-0553. CN Guidance & Counseling Services, inspires and catalyzes recovery for people living with mental health and substance use conditions through innovative and person-centered integrated clinical treatment, counseling, housing, and support services. • Awarded Newsday/Dan papers Top Long Island Work Place 2019-2025, 7 years in a row., • Every job and every team at our agency plays a role in helping other Long Islanders live healthy and fulfilling lives., • Engage your passion and CHOOSE a career & employer where you can use your vital energy to make a difference. It is the policy of CN Guidance and Counseling Services, Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. CN Guidance and Counseling Services, Inc. prohibits any such discrimination or harassment.'

Northwell Health - 2 Huntington Quad [Medical Office Assistant] As an Administrative Support Coordinator at Northwell Health, you'll: Coordinate and manage administrative tasks, including scheduling appointments, maintaining records, and organizing meetings; Assist in preparing and distributing repo

Mount Sinai - 120 New York Avenue [Medical Office Assistant] As an Administrative Support Associate at Mount Sinai, you'll: Answer telephone, screen callers, relay messages and greet visitors; Open, sort and prioritize mail; Maintain records through filing, retrieval, retention, storage, coding, upd

Mount Sinai - 120 New York Avenue [Medical Office Assistant] As an Administrative Support Associate at Mount Sinai, you'll: Answer telephone, screen callers, relay messages and greet visitors; Open, sort and prioritize mail; Maintain records through filing, retrieval, retention, storage, coding, upd

Northwell Health - 70 Pinelawn Road [Medical Office Assistant] As an Administrative Support Assistant at Northwell Health, you'll: Assist with administrative tasks such as scheduling appointments, managing calendars, and organizing files; Provide customer service by answering phone calls, responding

Medix - n/a [Medical Office Assistant] As an Administrative Assistant at Medix, you'll: Be responsible for a broad range of administrative functions, including office management, training coordination, visitor services, procurement backup, and support for special projects and department initiatives;

Administrative Assistant (Remote Position).Part-Time: $18–$24 per hour.Full-Time: $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations.This role requires st

Administrative Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k match / PTO - As an Accounting Specialist at New Western, you will: Manage NetSuite entries for all accounts payable (AP) and accounts receivable (AR) transactions; Maintain accurate records of funds

About Walden Walden Environmental Engineering is a Long Island–based environmental consulting and engineering firm dedicated to building sustainable communities and solving complex environmental challenges for public and private clients. Our team blends technical excellence, curiosity, and integrity in everything we do. About the Role We are seeking a Part-Time Administrative Assistant to support our President, Joseph Heaney III, with a variety of organizational and administrative tasks. The ideal candidate is proactive, detail-oriented, and professional, with strong communication and time- management skills. The candidate will exhibit an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Key Responsibilities • Manage and coordinate the President’s calendar, including scheduling internal and external meetings., • Schedule appointments with existing clients and prospective contacts based on provided lists., • Act as an email gatekeeper and review, prioritize, and organize communications for response or delegation., • Provide daily morning updates to the President summarizing scheduled tasks, meetings, and action items., • Create and edit PowerPoint slides and internal documents, ensuring consistency and professional formatting., • Maintain organization across shared files, notes, and to-do lists., • Support ad-hoc administrative or special projects as needed. Qualifications • Bachelor's degree or equivalent experience., • 3+ years of administrative or executive support experience, preferably in a professional services environment., • Strong proficiency in Microsoft Outlook, PowerPoint, Word, and Excel., • Excellent written and verbal communication skills., • Proven ability to manage multiple priorities and maintain confidentiality., • Positive attitude, professionalism, and initiative to anticipate needs., • Ability to multitask Schedule • Part-time (approx. 20–25 hours per week, flexible schedule)., • On-site in Oyster Bay, NY, with potential hybrid flexibility.

Northwell Health - 241 East Main Street [Medical Office Assistant] As an Administrative Support Assistant at Northwell Health, you'll: Assist with administrative tasks such as scheduling appointments, managing calendars, and organizing files; Provide customer service by answering phone calls, respon

Northwell Health - JobID: 22712603 [Medical Office Assistant] As an Administrative Support Assistant at Northwell Health, you'll: Assist with administrative tasks such as scheduling appointments, managing calendars, and organizing files; Provide customer service by answering phone calls, responding

Job Description Qualifications: * Bachelor’s Degree in Business Administration, Communications, Sports Management, or related field (preferred); Associate’s Degree or equivalent experience acceptable * 2+ years of experience in administrative, operations, or executive assistant roles (preferably in retail, logistics, or collectibles/e-commerce) * Experience processing and maintaining accurate financial and client records is a plus * Experience coordinating events, travel, or trade shows is strongly preferred * Familiarity with the sports cards and collectibles industry a plus (understanding of grading, consignments, or show logistics is highly valued) * Reliable transportation to and from the workplace. (required) * Computer skills including, but not limited to, typing * Organizational skills * Experience using eBay (preferred) What we are looking for in a candidate: * Exceptional attention to detail and follow-through * Dependable, self-motivated, and able to operate with minimal supervision * Discreet and trustworthy when handling confidential business or financial information * Eager to learn, proactive in improving systems, and invested in the success of the business * Ability to adapt to changing priorities and deadlines in a fast-paced environment Roles & Responsibilities: * Manage scheduling, travel arrangements, and calendar (shows, buying trips, deliveries). * Maintain and update business records: invoices, receipts, consignor balances, and client communications. * Responsible for all billing, including rent, shows, rentals, warehouse purchases, etc. * Plan and coordinate company presence at regional and national sports card shows (e.g., NSCC, Hofstra, Shriner’s, Philly). * Coordinate logistics for pickups, freight shipments, or mail-ins of purchased or consigned collections. * Maintain organized purchasing records, including invoices, receipts, and appraisal notes. * Handle customer service emails and messages (eBay, website, social media). * Track consignments, payments, and outstanding balances. * Prepare documents such as NDAs, consignment agreements, and inventory check-in sheets. * Maintains employee handbook, with all policies and protocols. * Improve company brand recognition, website traffic and marketing via social media and other outlets. * Handle pre-show logistics (transport, insurance, lodging, shipping) and post-show reporting (sales recaps, expense reconciliation). * Oversee coordination with grading companies (PSA, Beckett, JSA, etc.) and track submission statuses. * Willingness to travel occasionally for shows or buying trips. * Availability during major events or deadlines (e.g., National Sports Collectors Convention, regional shows). Compensation: $20-$25/hour Company DescriptionWe are a rapidly-growing online collectibles retailer with accounts on eBay and our own web store. As we continue to grow, we are looking for an individual to assist in upscaling our management staff and working directly with the CEO to maintain our company's daily operations.We are a rapidly-growing online collectibles retailer with accounts on eBay and our own web store. As we continue to grow, we are looking for an individual to assist in upscaling our management staff and working directly with the CEO to maintain our company's daily operations.

Northwell Health - 990 Deer Park Avenue [Medical Office Assistant] As an Administrative Support Assistant at Northwell Health, you'll: Assist with administrative tasks such as scheduling appointments, managing calendars, and organizing files; Provide customer service by answering phone calls, respon

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients.With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry.We are seeking an Admin

Manage executive calendars, schedule meetings, and coordinate travel arrangements.

Medical Assistant II-Pulmonary-Greenlawn, Ny-Full Time-Day-Offsite. The Medical Assistant II provides clinical office support to physicians and surgeons and performs patient care and administrative duties necessary to deliver quality patient care.

Job Description We are looking for a Dermatology Medical Assistant to join our growing team at Bellmore Dermatology. The ideal candidate is professional, detail-oriented, and passionate about patient care in a dermatology setting. You’ll assist providers with both medical and cosmetic dermatology procedures, help ensure a smooth patient experience, and maintain a clean and efficient clinical environment. Responsibilities * Prepare patients for exams and procedures * Take and document patient histories and vital signs * Assist providers during biopsies, excisions, and cosmetic treatments * Set up and clean treatment rooms before and after procedures * Apply and remove dressings or bandages as directed * Handle specimen labeling and submission to labs * Manage inventory of medical and skincare supplies * Provide post-procedure instructions and patient education * Support front desk or administrative staff when needed (scheduling, phone calls, EMR updates) Qualifications * Previous dermatology or medical assisting experience preferred * Knowledge of common dermatology procedures and terminology a plus * Strong attention to detail and patient confidentiality * Excellent communication and multitasking skills * EMR experience preferred * Certification as a Medical Assistant is a plus, but not required

Mount Sinai - 2020 Wantagh Ave - Wantagh, NY 11793 [Medical Office Assistant] As an Administrative Support Associate at Mount Sinai, you'll: Answer telephone, screen callers, relay messages and greet visitors; Open, sort and prioritize mail; Maintain records through filing, retrieval, retention, sto

Job Description We are seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all clinical and administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing, EMR and clinical procedures to assist the medical providers, • Strong organizational skills, • Ability to thrive in a fast-paced environmentCompany DescriptionMedical professionalMedical professional

Administrative Assistant / Remote] - Anywhere in U. Up to $19 per hour / Health benefits / Retirement savings / PTO / Equipment provided - As a Data Entry Admin at Maximus, you will: Enter appropriate data into computer programs; Verify data entries for accuracy and completeness; Produce and maintai

Serve as a trusted right hand to the Department Chair, providing proactive, high-level administrative and legal assistance in a fast-paced and sophisticated legal environment. Legal Executive Assistant (T&E Department). This is a unique and highly visible opportunity to provide executive-level legal

A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

Wistron Corporation services firm has a need for an IMMEDIATE need for an experienced Administrative Assistant to support to support its busy midtown office.The ideal candidate is polished, enthusiastic, poised and capable of juggling multiple tasks in a fast paced environment.Receive and screen all

Health And Safety Administrator.This position provides administrative support to the Health and Safety Department, with a primary focus on accurate data entry, training coordination, billing support, and ensuring trainees are paid correctly.The administrator maintains safety documentation, assists w

Join Our Team as a Work-From-Home Data Entry Research Panelist!. Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, custome

Certified Medical Assistant required. The Offsite Medical Assistant I provides clinical office support to Physicians & Surgeons and performs patient care and administrative duties necessary to deliver quality patient care. Entering orders into the electronic medical record system or preparing prescr

Join Our Team as a Work-From-Home Data Entry Research Panelist!. Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, custome

Pay Range: $20hr - $25hr The Temporary Office Assistant will provide short-term administrative support to the Client Old Educational Opportunity Program (EOP) while the department transitions to a permanent administrative hire.This role ensures the smooth day-to-day operation of the office by assist

This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant.In t

Join Our Team as a Work-From-Home Data Entry Research Panelist!. Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, custome

This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant.In t

Mount Sinai - 120 New York Avenue [Medical Office Assistant] As an Administrative Support Associate at Mount Sinai, you'll: Answer telephone, screen callers, relay messages and greet visitors; Open, sort and prioritize mail; Maintain records through filing, retrieval, retention, storage, coding, upd

Northwell Health - 972 Brush Hollow Road [Medical Office Assistant] As an Administrative Support Associate at Northwell Health, you'll: Compose confidential correspondence, reports, memoranda, and related documents; Schedule appointments and meetings and make necessary arrangements for meetings; Com

Mount Sinai - 120 New York Avenue [Medical Office Assistant] As an Administrative Support Associate at Mount Sinai, you'll: Answer telephone, screen callers, relay messages and greet visitors; Open, sort and prioritize mail; Maintain records through filing, retrieval, retention, storage, coding, upd

Administrative Assistant / Customer Service / Remote] - Anywhere in U.Competitive pay / Health, dental & vision / 401k match / PTO - As a Rebate Data Entry Specialist, you will: Receive data and sourcing documents, compile, sort, interpret and verify data to be entered; Enter rebate information accu

Administrative Assistant / Remote] - Anywhere in U.Competitive Pay - As a Data Entry Clerk you'll: Transfer data from various sources into the new database; Update databases or records with new information as it becomes available; Correct and modify inaccurate files and records; Comply with security

Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds - whether you've been an administrative assistant, data entry clerk, typist, customer service rep, or even a driver!. Join Our Team as a Work-From-H

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: typing various correspondence, reports, articles; greeting and directing visitors; answering telephones, taking messages, dir

Medical Assistant, Bi-Lingual Spanish - Pediatric Center - Hempstead. Position Summary: We have an exciting opportunity to join our team as a Medical Assistant, Bi-Lingual Spanish - Pediatric Center - Hempstead. May perform administrative responsibilities as needed.

Administrative Assistant / Fully Remote] - Anywhere in U.Competitive Hourly Pay + Paid Training - As a Data Entry Clerk (Driver Enrollment), you'll: Review applications as well as insurance and vehicle registration documents for accuracy and eligibility; Conduct virtual vehicle safety inspections w

Join Our Team as a Work-From-Home Data Entry Research Panelist!. Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds - whether you've been an administrative assistant, data entry clerk, typist, custom

Provide general administrative support under close supervision. Responsible for administrative setup of new employees. Serve as backup to other Administrative employees in local office.

Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, customer service rep, or even a driver!. Data entry or administrative as

Mid-Level Talent Operations Coordinator.Join our inclusive and collaborative team as a Mid-Level Talent Operations Coordinator.We are a technology company focused on managing the Talent Operations Coordinator Process.As a Mid-Level Talent Operations Coordinator, you will be responsible for coordinat