Clerical assistant jobs in Los Angeles, California - Page 4Create job alerts

Job Description We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Perform all other office tasks, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Must have Microsoft office knowledge, • Must have reliable form of transportationCompany DescriptionFire alarm life safety system subcontractor.Fire alarm life safety system subcontractor.

Job Description This is a very fast paced environment.. High Energy, Organized, Highly Pleasant - Personal. Candidate must be well-organized, detail-oriented, motivated, and have excellent communication skills. Punctuality & Strong attendance is a must. He/she must be able to work under pressure and work well with others. He/she must have the willingness and ambition to learn and take on a variety of responsibilities. KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Fluent in English is required Bilingual a plus Excellent communication skills Positive attitude Good work ethic Team player Ability to manage time Great personality Capable of Multi-Tasking Strict attention to details Must be able to prioritize tasks Honesty, trustworthiness ,dependability Focus on not only keeping up, but moving forward Duties and Responsibilities: Making appointments Heavy Phones Data Entry Maintaining Client Databases: Files Follow up with clients and work directly with customers Other administrative and clerical duties as assigned Must be computer literate This is an on-site full time position; mandatory overtime and Saturday shifts required Part- time positions also available Starting @ $21.50 /hr & OT; OFFERS MEDICAL/DENTAL INSURANCE

Job Description Job purpose Under the direct supervision of the Human Resources Manager, the administrative assistant will participate in the coordination of administrative and clerical work in the HR Department. Duties and responsibilities • Perform general office support:, • Handle office reception, routine telephone calls and correspondence duties, • Provide word-processing/typing, filing and photocopying, • Manage and maintain office equipment and supplies inventory and professional resource library, • Manage and maintain up-to-date staff and client schedules and records, • Collect and document fee and donation receipts, • Develop and maintain administrative policies, procedures and forms, • Internal office support, • Manage and maintain client database and statistics and other program service data to meet contract requirements. Prepare weekly and monthly program reports and invoices, • Screen incoming requests for services, providing information and referral and/or scheduling appointments for initial screening interviews as appropriate, • Process insurance payments, • Assist and support counselors in providing case management for clients, • Cooperate with supervisory and management personnel on all auditing related criteria, department policies and guidelines, and implement changes when needed to achieve department goals, • External office support, • Represent Counseling Program to funders and outside agencies, • Participate in community/agency liaison activities to assure community awareness of services and programs, • Assist in monthly outreach and educational event, • Assist the Program Director in other administrative and program areas as needed, • Minimum educational requirement is high school diploma, but Bachelor’s degree and previous experience in community services preferred., • Bilingual, including ability to read and write, in English and Chinese (Cantonese and/or Mandarin) required., • Good organizational skills and ability to work independently with a high degree of accuracy, attention to detail and conformity to procedure required., • Good communication and interpersonal skills, including ability to coordinate and cooperate with others required., • Excellent customer service skills., • Experience preparing written reports, correspondence and other documents required. Human Resources Manager

Job DescriptionAbout usAmerican Industrial Services is a C&D Recycling Facility based in Long Beach, CA. Our goal is to revolutionize waste management by providing sustainable, innovative, and customer-centric solutions that exceed expectations and promote a cleaner environment. Summary:The Scalehouse Office Assistant is responsible for providing administrative support and clerical services in a scalehouse environment. This role involves weighing trucks, recording data, maintaining records, and ensuring compliance with safety and regulatory standards. The ideal candidate is detail-oriented, organized, and capable of handling multiple tasks in a fast-paced setting. Key Responsibilities Include Weighing and Data Entry: • Operate scalehouse equipment to weigh incoming and outgoing trucks., • Accurately record weights and other relevant information in the system., • Ensure all data is entered promptly and correctly., • Give copies of certified weight tickets to customers., • Provide recycling certificates for customers to present to their respective cities for their C&D Management plans.Customer Service:, • Greet and assist drivers and visitors in a professional manner., • Provide clear instructions and answer questions related to scale operations., • Address and resolve customer inquiries and concerns efficiently regarding hauling, recycling, certification, etc., • Answer calls and emails and record any necessary information to be relayed.Documentation and Record-Keeping:, • Maintain accurate and organized records of all transactions., • Prepare and issue weight tickets, receipts, and other necessary documentation., • Ensure all paperwork is completed according to company policies and regulatory requirements.Administrative Support:, • Assist with filing, photocopying, and other general office tasks., • Coordinate with other departments as needed for smooth operations., • Monitor and order office supplies to maintain inventory levels.Safety and Compliance:, • Adhere to all safety guidelines and procedures., • Ensure compliance with local, state, and federal regulations related to scale operations., • Report any safety hazards or incidents to the appropriate personnel.Technical Skills:, • Proficient in using scalehouse software and computer systems., • Basic Arithmetic, • Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook)., • Bilingual in Spanish and English is necessaryOther Duties:, • Perform other related duties as assigned by the Scalehouse Manager.Qualifications:, • Education: Minimum of a High school diploma or equivalent., • Experience: Previous experience in a similar role or administrative position preferred.Skills:, • Strong attention to detail and accuracy., • Excellent communication and interpersonal skills., • Ability to work independently and as part of a team., • Good organizational and time management abilities., • Ability to handle multiple tasks and prioritize effectively.Work Environment:, • The position is based in a scalehouse, which can be a noisy and busy environment., • May require working in various weather conditions., • Some physical activity, including standing for extended periods and lifting light objects, may be required.Benefits/Perks, • Competitive Compensation, • Career Growth Opportunities

Job Description Job Description: A leading office equipment wholesaler and distributor in Torrance is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will be organized, proactive, and able to handle a variety of administrative tasks to keep the office running smoothly. Administrative Assistant – Torrance (Bilingual in Mandarin) Location: Torrance, CA Compensation: $21 - $25 per hour, negotiable based on experience Position Type: Full-Time Position Summary: A leading office equipment wholesaler and distributor in Torrance is seeking a detail-oriented Administrative Assistant to provide comprehensive office and administrative support. This role will assist with daily operations, coordinate communication between departments and vendors, and ensure efficient workflow across the office. The ideal candidate will be bilingual in Mandarin to effectively communicate with suppliers in Asia. Key Responsibilities: * Provide general administrative support to ensure efficient daily office operations * Assist with data entry, filing, and maintaining organized records (both digital and paper) * Manage office supplies, place orders, and coordinate with vendors as needed * Assist with scheduling meetings, preparing correspondence, and handling incoming calls and emails * Support purchasing activities by preparing and updating purchase orders, tracking deliveries, and communicating with suppliers * Process and verify invoices related to office expenses and maintain accurate records * Coordinate with logistics teams on shipping inquiries and order status updates * Assist in preparing basic reports and documentation for management review * Maintain pricing and product information accurately in internal systems * Perform other administrative and operational duties as assigned Qualifications & Experience: * Associate or Bachelor’s degree in Business Administration or a related field preferred * 2+ years of experience in an administrative or office support role * Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable with data entry and document management * Strong organizational skills and attention to detail, with the ability to prioritize multiple tasks effectively * Excellent communication and interpersonal skills, both written and verbal * Bilingual in Mandarin preferred to communicate with suppliers and partners in Asia * Experience with ERP or office management systems (SAP a plus) * Prior experience in a wholesale, distribution, or e-commerce environment preferred * Must be authorized to work in the U.S. without current or future visa sponsorship Would you like me to make it sound a bit more corporate and polished for a job posting or simpler and conversational for internal screening notes? Get smarter responses, upload files and images, and more. Why Join Us? • Opportunity to work in a growing office equipment distribution company, • Exposure to both accounting and purchasing functions

Job Description Administrative Assistant LHH is currently seeking an Administrative Assistant with 2 or more years of experience for a full-time job at an exciting entertainment company in Beverly Hills, CA. This is a contract-to-hire role that offers the opportunity to work with a growing and dynamic organization within the film and media industry. This role entails providing complete administrative support to internal departments while adhering to company processes and policies. Our ideal candidate has the ability to effectively prioritize clerical tasks, stay organized in a fast-paced environment, and communicate clearly as they will play a major part in the success of the office. If you are looking for a new and exciting place to work – apply online today! Responsibilities: · Calendar management and scheduling · Meeting and event coordination · Data entry, file management and clerical support · Mail duties and assisting other departments as needed · Maintain office documents using Microsoft Word, Excel and Outlook · Perform other tasks and functions as assigned to provide support to other team members and internal departments Qualifications: · Experience working in a corporate environment · College degree preferred · Ability to work independently and as part of a team · Personable, proactive, and able to work in a fast-paced environment Skills: · Strong attention to detail · Ability to effectively multitask · Proficient with Microsoft Office Suite - mainly Word, Excel and Outlook Experience: · 2 – 4 years of recent administrative support experience in a corporate environment Work Hours: 8:00am – 5:00pm, 40 hours per week To learn more about this administrative job opening, please apply and send a current resume. Not quite what you were looking for? Browse our other available jobs in your location on the LHH website. Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with arrest and conviction records. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit Pay Details: $20.00 to $27.00 per hour Search managed by: Tyler Panos Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job DescriptionAdministrative Assistant – Woodland Hills, CA ($25–$28/hr.) About the Role: We’re seeking a reliable and organized Administrative Assistant for our client near Woodland Hills. The ideal candidate will have at least 3 years of administrative experience and be highly proficient with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Location: near Woodland Hills, CA Compensation: $25–$28 per hour (based on experience) Schedule: Full-time, on-site Responsibilities: * Provide general administrative and clerical support to management and staff * Prepare correspondence, reports, and presentations * Schedule meetings, appointments, and travel arrangements * Maintain organized filing systems (electronic and paper) * Handle phone calls and emails professionally * Assist with data entry, invoicing, and other office tasks as needed Qualifications: * Minimum 3 years of administrative experience * Strong knowledge of Microsoft Office Suite * Excellent written and verbal communication skills * Detail-oriented with strong organizational and time management abilities * Ability to multitask and work independently Pay Details: $25.00 to $28.00 per hour Search managed by: Cynthia Varela Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Job Title: Administrative Assistant I Location: Sylmar, CA – Local candidates only, required to be onsite Period: 07/22/2024 to 01/24/2025 Hours/Week: 40 hours Rate: $25 - $30/hr (Hours over 40 will be paid at Time and a Half) Contract Type: W-2 only, temp to perm potential Scope of Services: This Administrative Assistant I position works on-site at the Sylmar, CA location. Working under general supervision, organizes, plans and performs a variety of clerical and administrative support duties, such as (but not limited to): receiving/screening/directing phone calls/e-mails; making travel arrangements; scheduling appointments; arranging meetings; preparing correspondence, reports, documents, presentations; coordinating execution of contracts; submitting invoices to finance; coordinating publication clearance, submission and review; collecting/distributing data; and maintaining paper/electronic filing systems. This new team member will take initiative to ensure work is done accurately and completely as well as apply existing work methods to different known situations. Problems involve recurring, routine situations; usually refers more complex problems to supervisor or more senior level personnel. Role, Responsibilities, & Deliverables: • Assists with calendar management, travel arrangements, expense reports, invoice processing and other administrative tasks as required., • Assists with administrative support for meeting planning, townhalls, and agenda management for weekly, monthly, and quarterly leadership team meetings., • Assists with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel., • Assembles, and analyzes information; prepares reports, agendas, correspondence and memoranda as guided by general Abbott, Division and site policies and practices. Converts material to final form from rough drafts which contain technical terminology., • Organizes, prepares and distributes essential personnel action documents such as Personnel Action Forms (PAFs), timesheets, requisitions, and job descriptions in order that actions needed by department are communicated to Human Resources., • Organizes, prepares, and maintains department files, records, documentation, presentations, and other associated materials as directed., • Organizes, prepares, and maintains copies of vendor contracts., • Orders and maintains the office supply inventory for the department., • Resolves and/or facilitates resolution of problems including identifying causes of problems to prevent re-occurrence of problems., • Remains current on developments in field(s) of expertise., • Performs related functions and responsibilities, on occasion, as assigned., • Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements., • Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements. Education & Experience: • High School Diploma/GED and/or Associate’s or Bachelor’s degree., • Minimum 3 years previous administrative experience or equivalent., • Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook), • Organizational skills, attentiveness to detail and the ability to work under general supervision., • Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook., • Workday and Concur experience is a plus., • Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization. Work cooperatively and productively with others., • Demonstrated problem solving skills., • Ability to take initiative and work independently., • Anticipate challenges and opportunities proactively., • Resourceful, effectively navigates through ambiguity and can force prioritize., • Adept at handling multiple assignments in a timely manner while meeting assigned deadlines., • Ability to understand and comply with applicable Food & Drug Administration (FDA) regulations and Company operating procedures, processes, policies and rules is essential., • Able to use discretion and handle sensitive/confidential information., • Experience in the biotech, bio-instruments, or medical devices industries., • Experience working in a broader enterprise/cross-division business unit model., • Ability to work in a highly matrixed and geographically diverse business environment., • Ability to maintain regular and predictable attendance.

Job Description We are seeking a Front Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Plan and schedule appointments, • Verify insurance coverage, • Answer inbound telephone calls, • Request authorizations for upcoming visits, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Bilingual preferredCompany DescriptionSoledad Eye Surgeons is a large medical group of ophthalmologist and optometrists. It is a busy office with a lot of opportunity for growth.Soledad Eye Surgeons is a large medical group of ophthalmologist and optometrists. It is a busy office with a lot of opportunity for growth.

Job Description Position Title: Clerk/Typist Department: Outpatient Mental Health Reports To: Clinical Supervisor POSITION SUMMARY Provides clerical support to the Mental Health Team. We offer a competitive benefits package: • Medical Insurance, • Dental Insurance, • Vision Care Plan, • Life Insurance, • Paid Holidays (12), • Paid Vacation Time, • Sick Time, • 401(k) Retirement Plan, • Competitive wages, • Stability and career advancement 8 Hours Per Day / 5 Days Per Week CATEGORIES OF DUTIES • Performs general clerical assistance as needed, including minutes at meetings, typing, word processing, copying, filing, etc., • Assists in editing, reviewing and mailing of contracts and all other mail outs., • Maintains comprehensive filing system by providing proper files, as needed, and coordinating new files., • Assists the Administrative Assistant and Executive Secretary as required., • Responsible for the destruction of confidential files., • Responsible for proper handling of phone calls as required. AA Preferred Bi-lingual English/Spanish preferred At least two (2) to four (4) years experience in clerical work. SETTING Tarzana Treatment Centers, Inc. is a non-profit corporation, which provides behavioral healthcare services, including chemical dependency. EQUAL OPPORTUNITY EMPLOYER Tarzana Treatment Centers, Inc. does not discriminate as to race, nationality, religion, gender, sexual orientation and disability in its hiring practices. ADA REQUIREMENT Tarzana Treatment Centers, Inc. supports the Americans with Disabilities Act. Discrimination is prohibited in all aspects of employment against disabled persons, who, with reasonable accommodations, can perform the essential functions of a job.

Job Description Come join an exciting and innovative company that puts the “care” back in healthcare! Why do Administrative Assistants want to work here? The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn’t matter what your role is, you will be part of a team that works collaboratively to change lives. You will go home knowing you’ve made a difference and improved someone’s life. About us: What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it’s no wonder why KabaFusion is the industry leader in home infusion. About the role: This position is responsible for supporting the administrative, clerical and office support activities for the Nursing Department and/or manager to facilitate the efficient operation of the organization. Essential Duties & Responsibilities: • Maintains nursing daily schedules as applicable and enters scheduled visits into AlayaCare/Clinician Visit Log, updates as needed based on patient schedule changes., • Reviews all completed nursing visits, completes/corrects in Clinician Visit Log and confirms for billing., • Reconciles payroll to employee’s caseload summary for accuracy., • Closely monitors overtime and mileage/travel overages in daily activity records to prevent overpayment., • Tracks nursing notes to ensure timeliness and accuracy of medical records and reports delinquent clinical nursing notes to QA Coordinator/Nursing Supervisor., • Reviews payroll reports for accuracy., • Responds to payroll inquiries and provides payroll breakdowns as needed, • Enters visits for the agency’s yearly state report (as applicable)., • Confirms and validates accuracy of nursing visit entries every month in CPR+ for the billing department., • Assists department in handling multiple administrative functions and projects., • Provides excellent customer service to both internal and external customers., • Works in conjunction with corporate nursing personnel to maintain and update nursing agency credentialing., • Performs other related duties as directed by supervisor. What you bring as an Administrative Assistant: • A minimum of a high school diploma or GED required; college coursework or associate’s degree or higher preferred., • A minimum of two (2) years prior office experience is required, preferably within a health care environment., • Prior working experience utilizing computer software, preferably Microsoft Office, • Previous payroll experience desired. Our Benefits: • Benefits start on your 1st day of employment, • 401k w 4% match – no waiting or vesting period, • PTO / Floating Holidays / Paid Holidays, • Company paid life insurance and short-term disability, • Employee Assistance programs to help with mental health / wellness, • Learning & Development Programs, • Perks… includes discounts on travel, cell phone, clothing and more… If, as an Administrative Assistant, you are looking for a career, not just a job, then come grow with us!

Job Description Crystal Stairs, Inc. Improving the Lives of Families through Child Care Services, Research, and Advocacy Head Start - Program Assistant The following job summary is for descriptive purposes only. Actual job descriptions and job title is subject to change What We're Looking For: We are seeking a Program Assistant who is responsible for the development and tracking of the information within the designated service area. This position will assist the assigned Supervisor in inputting data, generating accurate timely program reports and tracking of comprehensive services. He or she is responsible for supporting the designated manager in the overall implementation of program services. EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS: • High school diploma or equivalent GED. Three years office/clerical experience with increasing responsibility. Some college courses preferred., • Two years experience, demonstrated competency and working knowledge of computer office applications, such as MS Word, MS Excel or similar applications required, with database and/or graphics/page layout and design experience desired. Good typing and computer skills required. Special Requirements • Must have reliable transportation and possess a valid California Driver License in good standing with DMV required; current liability insurance, • Must meet State health requirements to include passing a physical examination as condition of employment, Live Scan, and TB clearance. Total Package of Benefits • Medical/ Dental/ Vision - 95% Agency paid!, • 401k Matching Options, • Flex Spending, • Pre-paid Legal Services, • Sick and Vacation Time, • Paid Holidays, • Opportunity for Growth and Development, • Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM Crystal Stairs is committed to building and sustaining a fully vaccinated, diverse workforce and culture. As part of this commitment, Crystal Stairs provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status. Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. For more information about Crystal Stairs, please visit our website at: All Head Start positions are implemented in accordance with the Head Start Performance Standards in each service area. Job Posted by ApplicantPro

Job Description GENERAL FUNCTION / SUMMARY The Administrative Assistant is the first point of contact for visitors and callers and plays a key role in maintaining a smooth and professional front office environment. This position is responsible for handling incoming communications, supporting internal teams with clerical and administrative tasks, and assisting with day-to-day office operations. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. MAJOR DUTIES AND RESPONSIBILITIES • Greet guests with a professional and friendly demeanor, ensuring they are assisted promptly and connected with the appropriate team members., • Answer incoming phone calls, directing them to the right contacts or taking accurate messages when needed., • Notify agents, managers, or staff immediately when clients or visitors arrive., • Enter new client and agent information into internal platforms (e.g., Inbound system) to support follow-ups and data accuracy., • Input insurance policy details into AI and digital systems, ensuring accuracy and timeliness., • Scan and save insurance policies and related documents into client folders under the appropriate categories (e.g., New Business)., • Communicate with the Asia team and relevant agents to confirm the status of mailed policies (sent and received)., • Maintain the cleanliness and organization of the front desk and lobby area to ensure a professional appearance at all times., • Manage conference room reservations; coordinate room usage schedules and communicate availability clearly with coworkers., • Ensure timely distribution of mail to internal departments and individuals., • Scan and forward important documents to designated contacts across multiple office locations., • Assist with outgoing mail or materials, ensuring accurate labeling and delivery., • Coordinate holding and release of checks, marketing materials, or policy packages as instructed., • Provide general administrative support to team members and management, including special projects and time-sensitive requests., • Train and mentor newly hired front desk team members, sharing best practices, office protocols, and system procedures., • Stay informed on company policies and updates to answer common internal and external questions. BASIC QUALIFICATIONS • High school diploma or equivalent; associate degree preferred., • 1-2 years of experience in an administrative or front desk role., • Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfortable learning new systems., • Strong communication skills, both verbal and written., • Excellent organizational and time management skills., • Ability to maintain confidentiality and exercise good judgment., • Bilingual skills (e.g., English/Mandarin) is required. WHO WE ARE With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services-including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management-through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals. WHY JOIN US • Industry Leader: Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network., • Multilingual & Multicultural: Work in a dynamic, diverse environment that understands and serves multicultural communities., • Career Growth: Access to cross-functional training, licensing support, and professional development opportunities., • Collaborative Culture: Be part of a supportive team that values innovation, initiative, and shared success., • Impactful Work: Help individuals and families achieve financial security and generational wealth. WHAT WE OFFER • Competitive salary and benefits package., • Opportunity to work in a collaborative and innovative environment., • Professional development and growth opportunities., • Pay starts at $21.92 ~ $24.23/hour based on experience.

Job Description Job description: Our organization is looking for an organized, outgoing Receptionist/Office Administration Assistant. In this position, you will assist with a variety of clerical and administrative duties. These tasks include, but not limited to greeting clients, answering phones, taking messages, managing email and mail correspondence, and maintenance of calendar (OOO, lunches, meetings). Also, you will assist with updating/filing files, mail log, client/employee lounge clean up and restocking, ordering supplies, client accounts set up and other clerical task as needed to assist accounting/administration and operations departments. Since you will be the first-person clients see as they walk through our door, we are looking for an individual who can maintain a professional appearance at all times. This role reports to the Financial Controller. In-Office Position Desired Experience and Skills: • Excellent verbal communication, • Great telephone communication etiquette, • Organized and resourceful, • Customer-focused, • Active listener, • Adept at prioritizing and multitasking, • Ability to handle office equipment (e.g., kiosk telephone system, printer/scanner, postage meter machine, etc.), • Greets clients, visitors, and guests with positive, helpful attitude; determines the purpose of each person’s visit and directs person to the appropriate location. Assisting clients in finding way around office., • Answers, screens, and directs phone calls to staff; takes messages as well as transfers calls to VM if necessary. Uses intercom system when necessary., • Assisting with maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs., • Client Accounts setup, send new/existing clients with appropriate client account package, COI, jobs, prep schedule, credit card transactions, and other related duties for client accounts coordinator., • Coordinating office services like cleaners and maintenance service providers to correct area, • Receives mail, documents, packages, and courier deliveries and delivers or distributes items. Processes outgoing mail/packages as necessary., • Maintains reception area and all common areas (client café and employee lounge area) in a clean and tidy manner at all times., • Operates and maintains all office equipment efficiently in reception area. (Copier, Scanner, Laminator, Postage, etc., • Take inventory and keep log of supplies and restocking of all common areas as needed on daily basis, at beginning, during and end of shift or as needed. (Employee Lounge, Lobby, Café, etc.), • Order all supplies with maintaining log for shortages, etc., • Performs administrative and clerical support tasks, assist with client account set up, check ERP system for accurate information for upcoming projects on daily and weekly basis., • Performs basic filing and recordkeeping when necessary., • Prior experience as a receptionist or in a related field., • Consistent, professional dress, and manner., • Excellent written and verbal communication skills., • Competency in Microsoft applications including Word, Excel, and Outlook., • Good time management skills., • Experience with administrative and clerical procedures., • Able to contribute positively as part of a team, helping out with various tasks as required.Company DescriptionLong standing, key player and well recognized company in the Entertainment industry, the company is pre-production type of business. The culture is of a family-owned and a very entrepreneurial group of individuals, with lots of opportunity to immediately impact the daily operations within the accounting/finance department. IN-OFFICE PositionLong standing, key player and well recognized company in the Entertainment industry, the company is pre-production type of business.\r\n\r\nThe culture is of a family-owned and a very entrepreneurial group of individuals, with lots of opportunity to immediately impact the daily operations within the accounting/finance department.\r\n\r\nIN-OFFICE Position

Job Description Job Title: Office Assistant – Freight Forwarding Location: El Segundo, CA Job Type: Full-Time Pay: $21.00 – $22.00 per hour (DOE) Job Summary: We are a growing freight forwarding company in El Segundo seeking a reliable and detail-oriented Office Assistant to join our team. This full-time position plays a key role in supporting our day-to-day operations with administrative and clerical tasks. The ideal candidate is organized, dependable, and eager to contribute in a fast-paced logistics environment. Key Responsibilities: • Provide general administrative support to the operations and customer service teams, • Answer and direct phone calls and emails in a professional manner, • Assist with data entry, document preparation, and filing, • Maintain accurate records of shipments, invoices, and other important documents, • Support shipping and receiving processes by preparing documents and labels, • Communicate with carriers, vendors, and customers as needed, • Track and update shipment status and coordinate with internal departments, • High school diploma or equivalent (Associate degree preferred), • Prior office experience, preferably in freight forwarding or logistics (not required but a plus), • Strong organizational and multitasking skills, • Proficient in Microsoft Office (Outlook, Word, Excel), • Excellent communication skills, both written and verbal, • Ability to work independently and as part of a team, • Dependable, punctual, and detail-orientedCompany DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

Job DescriptionAbout the Role:We are seeking a highly organized and motivated Administrative Assistant to join our team on a flexible schedule. This position is open to both part-time or full-time candidates — ideal for individuals who are currently employed and looking for an additional opportunity or a second job/side hustle.As an Administrative Assistant, you will provide essential administrative and clerical support to ensure smooth day-to-day operations. You’ll assist with scheduling, documentation, communication, and overall coordination of office and team activities. This is an excellent opportunity for someone who values flexibility and a supportive work environment. Key Responsibilities:Provide administrative and clerical support to management and staff.Manage calendars, meetings, and appointments.Prepare, proofread, and format correspondence, reports, and presentations.Maintain organized electronic and paper filing systems.Assist with employee scheduling and coordination of internal communications.Handle phone calls, emails, and inquiries professionally and promptly.Support HR and operations teams with documentation, onboarding, and data entry.Maintain confidentiality with sensitive company and employee information. Qualifications:High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred).Proven experience as an administrative assistant or in a similar office support role.Strong attention to detail and organizational skills.Excellent written and verbal communication abilities.Proficiency in Microsoft Office Suite and/or Google Workspace.Reliable, self-motivated, and able to work independently or collaboratively.Comfortable managing multiple priorities with flexibility and professionalism. Schedule & Flexibility:16 to 32 hours per week (with potential for full-time hours).Flexible scheduling available — perfect for candidates currently employed or seeking a second job/side hustle.Remote or hybrid options may be available depending on location and department needs. Compensation & Benefits:Salary: $55,000 – $60,000 annually (based on experience and hours).Benefits include:401(k) retirement planHealth insuranceDental and vision insuranceLife insurance Eligibility:California applicants only.Must be authorized to work in the United States. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Crystal Stairs, Inc. Improving the Lives of Families through Child Care Services, Research, and Advocacy Crystal Stairs is committed to building and sustaining a diverse, fully vaccinated workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations. Program Assistant II - CDSS Case Management Location: Los Angeles CA 90056 (100% Onsite, no remote work) What We're Looking For: We are seeking a Program Assistant II who will provide support to the Family Services Specialist. This position will create and maintain new parent or provider files, including filing required documentation., review and ensure proper documentation are provided, prepare forms, notices and correspondence, enter client information into the database, and make follow-up phone calls to providers regarding terminated parents. The ideal candidate will have the following responsibilities: • Create and maintain new parent or provider files, including filing required documentation., • Review and ensure proper documentation are provided., • Prepares forms, notices and correspondence regarding missing documentations, etc., • Enter client information on GEARS and other internal database., • Make follow-up phone calls to providers regarding terminated parents., • Set up appointments for new enrollments/recertifications and/or follow up on rescheduled appointments and no-shows, and send letters to parents of documentation needed for re/certification., • Follow the Interagency Transfer Agreement process when sending families to or receiving families from other agencies., • Maintain private agency waiting list by updating, editing and verifying info., • Check for qualifying need, residence of families and child care needs within our service area., • Sort and distribute incoming mail, and serve as backup for monthly claim processing as needed., • Perform other tasks as assigned.EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS:, • High School diploma required; Associate of Arts degree in the Social Sciences field preferred; years of related work experience can be substituted for the AA degree., • Minimum 1 year experience working with parents receiving subsidized child care or social support services, with a minimum one year of experience in a administrative or clerical support position., • Requires knowledge and competency on GEARS and other database applications. Must have some knowledge of County, State and Federal program requirements for Alternative Payment and Child Care Subsidy Programs., • Requires excellent problem solving skills and ability to handle challenging customer calls or requests., • Requires great attention to detail. Involves broad application of program knowledge., • Must possess ability to work with a diverse individuals, groups, and management levels., • Requires excellent verbal and written communication skills., • Must be flexible and able to manage multiple tasks and handle changing priorities and deadlines. Strong organizational and administrative skills., • Requires considerable accuracy and ability to produce under tight deadlines., • Works under general supervision on routine work. Refers to the specialist or supervisor for clarification or questions on unusual cases. Total Package of Benefits • Medical/ Dental/ Vision - 95% paid by employer, • 401k Matching Options, • Flex Spending, • Pre-paid Legal Services, • Sick and Vacation Time, • Paid Holidays and Winter Break, • Opportunity for Growth and Development, • Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM Crystal Stairs, Inc. is committed to building and sustaining a fully vaccinated, diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status. Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Additional Requirements: Must be fully vaccinated and remain fully vaccinated against COVID-19. Per the CDC, fully vaccinated means at least 2 weeks after (1) a second dose in a 2-dose series, or (2) a single-dose vaccine, and this status and definition applies to COVID-19 vaccines currently authorized for emergency use or approved by the U.S. Food and Drug Administration. For more information about Crystal Stairs, please visit our website at: Job Posted by ApplicantPro

Job Description Argus Medical Management is a well established physician practice management company located in Long Beach, CA. We provide billing, staffing, credentialing, marketing, systems, accounting and purchasing services to over 300 physicians in the L.A. and Orange County. Administrative Assistant This position provides administrative support and report to, two (2) Regional Managers at Argus Medical Management with a dotted line report to the COO. What We Offer: • Stable Scheduled: Monday-Friday 9:00am-5:30pm, • Full benefits package to all positions after 60 days of employment., • 401k plan enrollment as soon as you get hired!, • PTO for Sick and Vacation that adds up to 15 days annually! Pay: $21-24 per hour Hours: Monday-Friday Responsibilities include: • Review invoices to approve for payment, • Organize meeting materials, • Set ticklers to follow up on deadlines, • Obtain signatures on required documents, • Complete request forms to be submitted to all departments, • Assist with creation of meeting agendas, meeting materials, preparation, follow up, • Coordinate requests from physician offices, • Ideally experience in the Medical field, • Proficient in Microsoft Office and Outlook., • Excellent proof-reading skills and grammar skills., • Excellent organizational skills and the ability to manage multiple projects at once., • Strong interpersonal and communication skills., • High School Diploma/GED required. AA Degree desired DH 10.7

Job DescriptionAmity Foundation, internationally acclaimed teaching, and therapeutic community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as an Administrative Assistant. This groundbreaking opportunity not only will allow you to work with our re-entry programs helping the inmate population, but will also enhance your training and experience in the field. About Amity:Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building.Remembrance, Resolution, Reconciliation, Restoration, RenewalAbout the Position: • About the Position:, • As an Administrative Assistant, you will contribute to Amity’s mission by providing vital clerical support for the STOP Program Director. This position would be responsible for a variety of administrative functions including document processing and preparation, scheduling, data entry, reception, and other administrative support duties. What Will You Do? • What You Will Bring:, • Prior experience as an administrative assistant or in data entry., • Possess a high school diploma or its equivalent., • Bilingual, fluent Spanish/English verbal and written skills are highly desirable., • Ability to manage competing tasks with tight deadlines., • Ability to work cooperatively with a multi-disciplinary team., • Excellent interpersonal and communications skills., • Superior organizational, oral, and written skills, • Ability to work well under minimal supervision., • What We Offer:, • 100% Employer-Sponsored HMO plan, • PPO Medical, Dental, Vision., • Paid vacation, sick time, & 11 holidays., • 401K, HSA, & Life insurance programs, • Community-oriented workplace, • An organization committed to community action & social justice.

Job Description Position Summary The Office Assistant supports property staff with daily operations at two neighboring communities—Reflections at Yosemite (three days per week) and Art Snyder Villas (two days per week)—or as needed at both. This role provides administrative, leasing, and compliance support to ensure efficient office operations and excellent resident service. Key responsibilities include answering phones, greeting visitors, managing correspondence, processing applications, maintaining affordable housing documentation, and assisting with move-ins, leasing, certifications, and renewals. The Office Assistant also updates data in Yardi, prepares reports, coordinates with maintenance and vendors, and ensures timely follow-up on resident inquiries. This position requires professionalism, strong organizational skills, attention to detail, and the ability to multitask across both properties. Prior administrative or property management experience is preferred, and familiarity with affordable housing programs (LIHTC, HUD, or Project-Based Voucher) and Yardi is a plus. Reports to: Property Manager What we Offer: • $25 to $26 per hour, commensurate on experience., • Full Time Hourly Schedule: Monday to Friday 8am to 5pm onsite in Eagle Rock, Los Angeles, CA, • Medical, Dental, Vision, Life and 401k with employer match, • Paid vacation and 15 paid company holidays The Office Assistant is responsible for assisting the Property Staff with inter-office operations within the apartment community or development for owners or property management firm by performing the following duties personally. Other duties may be assigned. What you’ll do: • Receive all telephone calls and in-person visits. Listen to resident requests, concerns and comments., • Greet prospects and qualify by covering all criteria (ask questions; utilize completed guest cards, etc.)., • Immediately record all telephone and in-person visits on appropriate reports., • Demonstrate community and apartment/model and apply product knowledge to client’s needs by communicating the features and benefits; close the sale., • Have prospect complete application and secure deposit in accordance with the company procedures and Fair Housing requirements., • Secure new resident signature(s) on appropriate paperwork prior to move-in., • Orient new residents to community., • Represent the company in a professional manner at all the times., • Operate computers programmed with accounting software to record, store and analyze information., • Understand the lease agreement and application., • Comply with federal, state and company policies, procedures and regulations., • Operate 10-key calculators, copy and facsimile machines to perform calculations, produce and distribute documents., • Assist in lease transactions by typing leases, gathering applicant’s history and credit approvals., • Assist with maintaining compliance with all applicable Affordable Housing programs., • Provide general clerical assistance to community office, • Enforce policies of the community., • Assist in placing, removing/updating banners, balloons, bandit signs, flags, etc., • Distribute newsletters, pamphlets, flyers, etc., • Assist in conducting market surveys and shop competitive communities., • Ensures that unsafe conditions are corrected in a timely manner., • Daily review of all emails and respond as necessary within 24 hours., • Performs other related duties as assigned., • Carries out additional responsibilities as needed to support department and company objective Abilities: • Must possess a positive attitude and the ability to smile under all circumstances., • Participate in training in order to comply with new or existing laws., • Strong command of the English language, including proper grammar, spelling, and sentence structure., • Thorough understanding of the English language and ability to communicate effectively with others., • Strong writing and proofreading skills., • Ability to work a flexible schedule., • Neat, clean, professional at all times throughout the workday and/or whenever present at the community., • Must possess a valid Driver’s License, reliable transportation and current auto insurance coverage as this position may require some driving for company business., • Comply with expectations as demonstrated in the employee handbook., • Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem Preferred Experience/ Qualifications: • High School Diploma or equivalent required; some college preferred., • A minimum one-year experience in a customer service related industry or one year apartment leasing experience or a combination of accounting skills/education with customer service experience is preferred., • Must possess strong attention to detail and sales ability., • Demonstrate an ability to support and contribute to community team., • Strong command of the English language, including proper grammar, spelling, and sentence structure., • Thorough understanding of the English language and ability to communicate effectively with others., • Strong writing and proofreading skills., • Competence in operation of telephone, business calculator, copy machine, facsimile, personal computer/keyboard, Microsoft Office including Word, and MS Outlook and community software. About Us: Join a Team That Makes a Difference – WSH Management For over 25 years, WSH Management has been a trusted leader in managing senior and multifamily apartment communities across California. With deep expertise in both affordable and market-rate housing, we proudly manage more than 80 communities and support a team of over 200 dedicated employees — and we’re still growing. At WSH, we believe that great people make great communities. That’s why we invest in our team through comprehensive training, clear growth opportunities, and a workplace culture built on respect and collaboration. We were honored to receive the 2024 Employee Choice Award, and we’re committed to keeping that momentum going. If you're passionate about service, teamwork, and personal development — we’d love to welcome you to our team. WSH Management is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at . PAY RATE: $17.70 - $18.63 PER HOUR BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits. HEAD START/EARLY HEAD START Through our Head Start and Early Head Start programs, we work with children (ages 0 – 5) and their families to provide the skills, confidence, and stable home life necessary for a smooth transition into kindergarten and beyond. Children also receive a broad array of health services, including screenings and referrals, maintenance of immunization schedules, nutrition assessments and follow-ups, mental health assessments as part of initial screenings, and determination if any developmental or physical delays are present. Children receive health and dental services and have access to ongoing and acute and routine health and dental care. Enrolled children receive healthy meals, along with an assessment of their nutritional needs and the necessary follow-ups. Nutrition education is available for parents and incorporated into daily classroom activities for the children. Cities served include: Carson, Commerce, Compton, Culver City, Del Rey, East Los Angeles, El Segundo, Harbor City, Hawthorne, South Central Los Angeles, Lomita, Lynwood, Mar Vista, Newhall, North Hollywood, Pacoima, Palms, Paramount, Rancho Palos Verdes, San Fernando, San Pedro, Santa Clarita, Shadow Hills, South Central Los Angeles, South LA, Studio City, Sun Valley, Sunland, Sylmar, Torrance, Tujunga, Val Verde, Valencia, Valley Village, Wilmington. JOB SUMMARY AND PURPOSE The Office Assistant provides general basic office support, and acts as the office receptionist and telephone screener when required. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and the general public. Specific duties include: • Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders, receiving goods, and tracking orders;, • Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications;, • Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding;, • Answer phones and take messages., • Compute, record, and/or proofread data and other information, as directed;, • Limited data entry from compiled information/records; REQUIREMENTS: • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications, • Proof at the time of hire, • TB clearance within 6 months prior, • Annual Influenza vaccination (between Aug 1 – Dec 1), • Pertussis (whooping cough) and measles immunization, • Health screening at the time of employment, • Requires ability to interact with children in a busy environment including, but not limited to:, • Able to lift up to 50 lbs., • Frequently kneel and squat, • Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders, receiving goods, and tracking orders, • Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications, • Compute, record, and/or proofread data and other information, as directed, • Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Job DescriptionDescription: The CLINICAL Administrative Assistant provides essential administrative and clerical support to the Organizational Development and Compliance departments. This role ensures the efficient operation of non-clinical activities and supports internal processes across multiple departments. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment. Organizational Development Support: • Provide administrative assistance to the Organizational Development and Compliance teams., • Coordinate onboarding processes for student interns and clinical rotation participants, including background checks and documentation., • Assist with community outreach and marketing events such as health fairs and pop-up tents., • Provide support to the Employee Engagement Committee., • Manage inventory, organize storage areas, and distribute supplies across clinic sites., • Handle daily mail collection and distribution., • Facilitate weekly batch deliveries., • Support the Accounting Department with document organization, scanning, and clerical tasks., • Maintain appropriate supply levels by placing timely orders and managing stock., • Assist in supplier evaluations to support cost-effective purchasing and maintain vendor relationships., • Provide administrative support across departments as needed., • Serve as a backup for compliance orientation activities and employee communications, including drills, surveys (e.g., from eCW), and file maintenance., • Support risk management and emergency preparedness efforts., • Assist in managing patient grievances and monitoring satisfaction metrics., • Contribute to organization-wide risk assessments., • Participate in public health initiatives and serve on the Infection Prevention Committee., • Perform additional duties as assigned by the Director of Compliance & Risk.Requirements:, • Education: High school diploma or equivalent required. Bachelor’s degree preferred. A combination of 2–3 years of relevant education and experience may substitute for a degree., • Experience: 1–3 years of experience in an administrative or clerical role. Experience in a healthcare setting and familiarity with credentialing is preferred., • Excellent verbal and written communication skills., • Strong judgment and critical thinking abilities., • Effective time management and ability to prioritize tasks., • High attention to detail and accuracy., • Proficient in Microsoft Office or Google Workspace applications., • Familiarity with EMR systems and medical terminology is a plus., • Ability to remain calm and adaptable under pressure., • Professional and courteous demeanor with strong interpersonal skills., • Ability to work with individuals from diverse backgrounds., • Maintains confidentiality and complies with HIPAA and all relevant regulations., • Pay Scale: $25.00– $28.00. Final compensation will be based on experience, education, and qualifications. Universal Community Health Center is proud to be an equal opportunity employer. We are committed to fostering a diverse, inclusive, and respectful workplace. We prohibit discrimination and harassment of any kind based on race, color, religion, sex (including pregnancy and related conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic. This policy applies to all aspects of employment, including hiring, training, promotion, compensation, and termination.

Job DescriptionDescription: We are seeking a highly organized and detail-oriented Clerical Assistant / Office Clerk to support the administrative and accounting functions of our office. This role will focus on invoice entry and distribution, account tracking, and project reporting, along with other general office duties. The ideal candidate is dependable, proactive, and able to manage multiple priorities in a fast-paced environment. Requirements: Key Responsibilities:Invoice & Billing Duties: • Enter invoices accurately into QuickBooks (or designated accounting software)., • Generate and email or mail invoices to customers in a timely manner., • upload digital and physical records of all reports, • Cross-check accounts to ensure all services rendered are billed and completed., • Track open work orders or jobs to verify that all required tasks have been performed., • Confirm that technicians or field workers have submitted required documentation., • Ensure all service reports, inspection forms, and relevant documents are uploaded to the correct system or file location., • Maintain organized electronic filing systems for easy retrieval of job-related reports and customer files., • Answer phones, respond to customer inquiries, and route calls/messages appropriately., • Communicate with scheduling team on follow-ups for field service staff., • Perform data entry, scanning, photocopying, filing, and document preparation, • Provide administrative support to management and other departments as needed.

Job Description VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at . PAY RATE: $17.70 - $18.63 PER HOUR BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits. HEAD START/EARLY HEAD START Through our Head Start and Early Head Start programs, we work with children (ages 0 – 5) and their families to provide the skills, confidence, and stable home life necessary for a smooth transition into kindergarten and beyond. Children also receive a broad array of health services, including screenings and referrals, maintenance of immunization schedules, nutrition assessments and follow-ups, mental health assessments as part of initial screenings, and determination if any developmental or physical delays are present. Children receive health and dental services and have access to ongoing and acute and routine health and dental care. Enrolled children receive healthy meals, along with an assessment of their nutritional needs and the necessary follow-ups. Nutrition education is available for parents and incorporated into daily classroom activities for the children. Cities served include: Carson, Commerce, Compton, Culver City, Del Rey, East Los Angeles, El Segundo, Harbor City, Hawthorne, South Central Los Angeles, Lomita, Lynwood, Mar Vista, Newhall, North Hollywood, Pacoima, Palms, Paramount, Rancho Palos Verdes, San Fernando, San Pedro, Santa Clarita, Shadow Hills, South Central Los Angeles, South LA, Studio City, Sun Valley, Sunland, Sylmar, Torrance, Tujunga, Val Verde, Valencia, Valley Village, Wilmington. JOB SUMMARY AND PURPOSE The Office Assistant provides general basic office support, and acts as the office receptionist and telephone screener when required. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and the general public. Specific duties include: • Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders, receiving goods, and tracking orders;, • Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications;, • Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding;, • Answer phones and take messages., • Compute, record, and/or proofread data and other information, as directed;, • Limited data entry from compiled information/records; REQUIREMENTS: • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications, • Proof at the time of hire, • TB clearance within 6 months prior, • Annual Influenza vaccination (between Nov. 1st - Mar. 31st), • Pertussis (whooping cough) and measles immunization, • Health screening at the time of employment, • Requires ability to interact with children in a busy environment including, but not limited to:, • Able to lift up to 50 lbs., • Frequently kneel and squat, • Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders, receiving goods, and tracking orders, • Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications, • Compute, record, and/or proofread data and other information, as directed, • Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Job Description Company Description Advisor Resource Group (ARG) is a family-owned and operated firm that provides strategic investment and insurance guidance based on building strong relationships and fortifying financial futures. ARG offers personalized strategies for clients in various industries, including medical professionals, SoCal Edison personnel, small business owners, and individuals seeking to protect their investments and legacies. Role Description This is a part-time on-site Administrative Assistant role located in Los Alamitos, CA at Advisor Resource Group. The Administrative Assistant will be responsible for providing administrative support, managing phone calls, fostering effective communication within the team, and utilizing clerical skills to assist with daily tasks. Qualifications • Administrative Assistance and Executive Administrative Assistance skills, • Strong phone etiquette and communication skills, • Proficiency in clerical tasks, • Attention to detail and organizational skills, • Ability to multitask and prioritize tasks effectively, • Experience in the financial or insurance industry is a plus, • Proficiency in Microsoft Office suite (Outlook, Word, Excel, and Teams), • Associate's degree or relevant certification Part-time - 30 hours a week with potential to go Full-time Must-have qualifications • We must fill this position urgently. Can you start immediately?

Job Description Company Background: We are a construction company that is focused on Medium-sized Multifamily and Mixed-Use developments in Pasadena, CA and the surrounding cities. Job Description: We are seeking an Entry Level Bookkeeper/Accounting Assistant with a minimum of 2 years of accounting office experience to provide administration support to our Accounting Department. The candidate will perform various clerical tasks, data entry, work with spreadsheets, create reports and assist the senior staff to ensure quality and accurate accounting is being completed. Please do not apply for this job if you do not have an accounting background. This job will require all applicants to have strong math and computer skills (especially in QuickBooks accounting software and spreadsheets), and a detail-oriented, organized mindset. Job Title: Bookkeeper/Accounting Assistant Essential Functions: • Data entry for all accounting transactions, • Account payable and receivables, • General Journal Entities, • Bank Reconciliation, • Year-end 1099 Preparation, • Credit Card Reconciliation, • Knowledge of Accounting Principle, • Data Entry: Advance Level, • QuickBooks: Intermediate to Advance Level, • Microsoft Office: Advance level, • Strong Computer Skills, • Strong work ethic & ability to multitask, • Pro-active with ability to work independently, • Great team player and people skills, • Can be trusted to handle confidential and sensitive information Work Location: Pasadena (In Person) Job Type: Full-time Benefits: we offer our employees the following competitive benefits package: · Medical, Vision and Dental insurance · 401(k) with company match · Paid vacation · Paid holidays · Paid sick time Schedule: 8:00 am – 5:00 pm; Monday to Friday Experience: • Accounting: 2 years (Preferred), • GAAP: 2 years (Preferred)

Job Description Onsite: Los Angeles * • The Administrative Assistant II will work in a very busy team-oriented environment. The Administrative Assistant II responsibilities will include various job tasks to support Safety and Technical Training district wide., • These tasks include but are not limited to:, • Preparing documents, announcements, and reminders., • Attending and participating in a variety of meetings; preparing reports and agendas; and disseminating information to Metropolitan staff., • Performing data entry functions, including maintaining, entering, correcting, and updating data, as well as verifying data for accuracy and completeness., • Carrying out clerical accounting duties, such as receiving, auditing, and ensuring invoices are correct for payment, including travel reimbursements and purchase orders; matching invoices to purchase orders; and issuing releases for payment., • Managing records input, filing, and maintaining accurate records., • Administering and processing all blanket order releases and resolving procurement issues., • Assisting with program and training enrollments, tracking, and reporting., • Participating in various operational and special projects and assignments as requested. Other related administrative duties. • To be successful in this role, you’ll need to work collaboratively with coworkers, perform administrative duties, and demonstrate critical thinking skills., • The Administrative Assistant II will prioritize work assignments, be detail oriented and have strong communication skills., • *The hiring manager is asking for someone professional who has 5years experience using MSOffice, Oracle, and OneDrive. Experience Qualifications: • A high school diploma or general education development test (GED) and five years of relevant experience; or Associate’s degree from an accredited college or university in a related field and three years of relevant experience; or Bachelor's Degree from an accredited college or university in a related field and one year of relevant experience; or two years in a Administrative Assistant I classification. KNOWLEDGE IN PROCESSING: • Administrative procedures and systems; methods and techniques of data collection, report preparation; budgeting and basic financial concepts; and current office technology and equipment. REQUIRED SKILLS AND ABIILITIES TO: • Make arithmetic computations with speed and accuracy; and apply business policies and procedures; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment including computers and supporting applications., • Personable, Team Player, Flexible, Multitask and handles pressure well., • Detail orient, Organized, Strong Written and Verbal Communication skills a must., • Local Candidates (Southern California) The hiring range for this position is $37 to $39 per hour. The base pay actually offered will take into account internal equity, and may also vary depending on candidate's geographic region, job-related knowledge, skills, and experience amongst other factors Harvest Technical Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or any other federal, state, or local protected class.

Job Description Position Purpose: The SAPC Administrative Assistant provides administrative and clerical support to the SAPC/DMH residential and outpatient substance abuse treatment program. This position requires a high level of organization, communication skills, and proficiency in administrative support, database management, and program coordination. The Administrative Assistant will play a critical role in maintaining office efficiency and supporting staff, clients, and program operations—including data entry into an automated billing system. Principal Responsibilities: • Monitor daily office operations to ensure program requirements and organizational standards are consistently met., • Answer and appropriately route incoming calls., • Prepare and distribute correspondence via mail, email, and fax., • Receive, log, and distribute all incoming mail and packages., • Coordinate travel and accommodations as needed for staff., • Operate standard office equipment (multi-line phones, computers, iPads, laptops, copiers, fax machines)., • Ensure all office equipment is functioning; perform minor maintenance and coordinate service calls as needed., • Maintain group sign-in sheets and visitor logs for audit compliance., • Track and order office supplies to maintain adequate inventory levels., • Coordinate and prepare materials for staff meetings, including sign-in sheets., • Record and distribute meeting minutes promptly., • Maintain and organize physical and digital filing systems., • Conduct monthly medical eligibility checks and run 270 reports., • Review and verify accuracy of entered data; make necessary corrections in the system., • Assist with screening potential clients and scheduling intake appointments., • Conduct follow-up calls to ensure client attendance at intake., • Perform and document 30-day follow-ups for all discharged clients; upload results to PCNX., • Assist staff with administering urine analysis and accurately document results in PCNX., • Ensure compliance with state, county, and federal treatment standards and regulations., • Maintain strict adherence to HIPAA and confidentiality policies., • Discuss client information only with authorized program staff directly involved in the client's care., • Maintain professional boundaries with clients and staff., • Maintain cleanliness and organization in exam rooms and assigned work areas., • Report absences per departmental policies and observe proper attendance standards., • Proactively identify and report unsafe situations or system issues to supervisor., • Conduct personal matters only during breaks or lunch, in line with departmental policies., • Represent the organization with a professional appearance and demeanor; follow the dress code., • Participate in all organizational safety and emergency preparedness programs., • Complete annual addiction, HIPAA, and cultural competency trainings as required., • Maintain a staff training log to ensure compliance with mandatory annual trainings., • Demonstrate professionalism, respect, and compassion in all interactions., • Actively contribute to solutions and improvements within the organization., • Demonstrate flexibility and adaptability to meet shifting workplace priorities., • Communicate purchase order needs for office supplies, cleaning supplies, checks, and help desk tickets with supervisor., • Minimum high school diploma, • Minimum 1year clerical experience in a professional office environment, • At least 1 year of accurate data entry experience, • Experience working with substance use disorder or behavioral health populations (preferred), • Strong organizational and multitasking skills in a fast-paced environment, • Typing speed of 40-50 WPM, • Demonstrate the ability to handle multiple tasks effectively with a high degree of efficiency, • Excellent written and verbal communication skills, • High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), • Bilingual English/Spanish (preferred) Employee Benefits: At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you’ll enjoy competitive pay and a robust benefits package that includes: • Medical, Dental, Vision, • Monthly employer-sponsored allowance for assistance with health premiums., • Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses., • Paid time off (vacation, sick leave) and 13 paid holidays., • 401(k) Safe Harbor Profit Sharing plan., • Mileage reimbursement., • Short- and long-term disability plans (LTD/STD). JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.

Job Description Position Summary The Assistant Property Manager supports the daily operations of a 122-unit senior affordable housing community (Tax Credit and other Federal program restrictions). This role is responsible for maintaining accurate financial records, assisting with leasing and marketing efforts, ensuring affordable housing program compliance, and fostering positive resident relations. Key duties include processing vendor payments and resident rental payments, posting and verifying accounting data, managing invoices and payables, handling move-ins and move-outs, processing maintenance work orders, and assisting with compliance reports (Tax Credit or HCDLA). We are seeking a motivated and organized individual with at least one year of customer service experience, strong communication skills, and the ability to multi-task effectively. Reports to: Property Manager What we Offer: • $22 to $24 per hour, commensurate on experience., • Medical, Dental, Vision, Life and 401k with employer match, • Paid vacation and 15 paid company holidays, • Opportunities for professional growth and development Assistant Property Manager • Greet and qualify prospects, utilizing guest cards and established criteria., • Record all prospect interactions (calls and visits) accurately and promptly., • Maintain and file guest cards per company procedures., • Demonstrate community and apartment features, aligning them with client needs to close leases., • Process rental applications, including credit and rental history checks, and submit for approval., • Collect deposits and required documents in compliance with Fair Housing laws., • Prepare apartments for scheduled move-ins and ensure all paperwork is signed prior to occupancy., • Follow up with prospects who did not lease and refer to sister properties when applicable., • Manage lease renewals and monitor resident retention efforts., • Assist with marketing initiatives and evaluate advertising effectiveness., • Distribute company and community notices professionally and timely., • Post rent payments, issue receipts, and prepare bank deposits., • Maintain accurate accounting records using property management software., • Verify invoices, code expenses correctly, and ensure timely vendor payments., • Resolve vendor and payment discrepancies by accessing financial data., • Support Property Manager with financial reports, lease administration, and compliance documentation., • Assist in maintaining affordable housing compliance (Tax Credit and other programs)., • Provide exceptional customer service by addressing resident inquiries, concerns, and maintenance requests promptly., • Generate and track service requests, ensuring resident satisfaction and timely completion., • Communicate effectively with the Property Manager and Maintenance Team., • Help maintain community cleanliness, curb appeal, and safety standards., • Assist in planning and hosting resident events and community activities., • Enforce community policies and promote resident engagement initiatives., • Participate in marketing activities including placing signage, distributing materials, and conducting market surveys., • Ensure adherence to all company, local, state, and federal regulations, including safety procedures., • Review and respond to all emails within 24 hours., • Performs other related duties as assigned., • Carries out additional responsibilities as needed to support department and company objective Abilities: • Must possess a positive attitude and the ability to smile under all circumstances., • Participate in training in order to comply with new or existing laws., • Ability to work a flexible schedule, including evenings and weekends., • Strong command of the English language, including proper grammar, spelling, and sentence structure., • Thorough understanding of the English language and ability to communicate effectively with others., • Strong writing and proofreading skills., • Neat, clean, professional at all times throughout the workday and/or whenever present at the community., • Comply with expectations as demonstrated in the employee handbook., • Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem. Preferred Experience/ Qualifications: • Tax Credit experience preferred, • Yardi Voyager experience preferred ▪ Bi-Lingual (Preferred Cantonese and/or Mandarin) ▪ Yardi CheckScan experience preferred ▪ Yardi PayScan experience preferred ▪ TCAC Files -MI/AR/IR experience preferred • High School Diploma or equivalent required; some college preferred., • One year apartment property, leasing experience, • Previous clerical or customer service experience is preferred., • Must possess strong attention to detail and sales ability., • National Apartment Leasing Professional (NALP) preferred., • Fair Housing Certification, willingness to obtain prior to interacting with prospective residents., • OSHA laws and regulations, willingness to obtain within six months., • Demonstrate an ability to support and contribute to community team., • Demonstrate strong oral and written communication skills int he English language., • Competence in operation of telephone, business calculator, copy machine, facsimile, personal computer/keyboard, Microsoft Office including Word, Excel and MS Outlook and community software., • Must possess a valid Driver’s License, reliable transportation and current auto insurance coverage as this position may require some driving for company business. About Us: Join a Team That Makes a Difference – WSH Management For over 25 years, WSH Management has been a trusted leader in managing senior and multifamily apartment communities across California. With deep expertise in both affordable and market-rate housing, we proudly manage more than 80 communities and support a team of over 200 dedicated employees — and we’re still growing. WSH Management provides equal employment opportunity without regard to race, color, religion, sex, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, or any other basis protected by law. If needed, reasonable accommodations for the hiring process will be made. WSH Management is a drug free workplace. WSH Management is an Equal Opportunity Employer (EOE) M/F/D/V/SO How to apply: If you’re interested in applying for this position, visit our Careers Page at or click “Apply” at the top of this ad.

Job Description What you’ll do: • Completes a broad variety of administrative tasks for the District Manager and team., • Assist with operational support., • Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature., • Assists in managing special projects. Project management skills necessary., • Produces information by formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics., • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with tight deadlines approaching., • Provides a variety of reports to location managers., • High school diploma (or equivalent)., • Minimum of two years’ experience in general office experience., • Must be able to communicate clearly, accurately, and effectively both orally and in writing., • Must be able to interact professionally with all levels of management., • Payroll and other administrative or secretarial education/experience a plus., • Ability to multi-task in a fast-paced environment., • Self-motivated, requiring little direct supervision., • Proficient in Microsoft Office and other basic computer programs, • Full Time Benefits Include:, • Vacation Time (After 1 Year), • 401k With Match(After 1 Year), • Medical Benefits (Medical, Dental, Vision 90 days), • Sick Time(After 1 Year), • Personal Days(After 1 Year), • Company Paid Holidays

Job DescriptionWe are looking for an Administrative Assistant to join our growing team. LA Century Law is a firm focused on culture and growth, both individually and as a team. We help those that have been injured and damaged against large insurance companies that do nothing but delay or prevent them from recovering from what was taken. The right candidate will be judged on ability to follow instruction as well as experience and skill. This role is perfect for a candidate that desires to grow in a firm. There is plenty of room to grow and our firm is focused on investing in the growth of all candidates. Position Responsibilities • Provide quick, personalized, and efficient service to clients that call in., • Provide happy customer service., • Answer phones., • Enter calls into software program., • Organize and save documents., • Perform other clerical receptionist duties., • Handles outgoing mails; sorts and distributes incoming mail., • Ensures quick delivery of packages that come in to the front desk., • Keep a high level of confidentiality in all interactions.Position Qualifications, • Must be proficient in Outlook and Adobe., • Experience with Personal Injury software such as Casepeer is a plus., • Must be familiar with operation of general office equipment including calculator, fax machine, copy machine, etc., • Excellent verbal and written communication, organizational and time management skills required., • Prior PC experience required including knowledge of word processing software (Word and Excel preferred)., • Must be proficient in Spanish., • This is an in-office position.Benefits:, • 401(k) matching, • Dental insurance, • Health insurance IJqDz1tbYX

Job Description IPS - Spira Manufacturing is seeking an Operations Administrative Assistant to provide administrative and clerical support to the Operations team. This role plays a key part in maintaining smooth day-to-day operations by assisting with documentation, scheduling, purchasing, logistics coordination, and data entry related to production and materials management. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced manufacturing environment. Key Responsibilities: • Provide administrative support to Operations, Production, and Supply Chain teams, • Prepare, process, and maintain production and shipping documentation, including work orders, purchase orders, and inventory records, • Assist with scheduling, tracking, and coordinating daily operations activities, • Support data entry in ERP/MRP systems, ensuring accuracy of materials, orders, and production status, • Communicate with internal departments (Quality, Purchasing, Engineering, etc.) to ensure information flow and operational alignment, • Track incoming and outgoing shipments, maintain logs, and assist with logistics coordination, • Order and maintain inventory of office and production-related supplies, • Support facility and maintenance requests, ensuring timely completion of work orders, • Assist with reporting and administrative tasks to support continuous improvement initiatives, • Provide administrative assistance related to safety, compliance, and facility documentation as needed, • Perform other duties as assigned to support overall operational efficiency Qualifications: Education: • 1–3 years of administrative experience, preferably in a manufacturing, production, or operations environment, • Strong organizational and time management skills with attention to detail, • Proficient in Microsoft Office Suite; experience with ERP or MRP systems preferred, • Excellent written and verbal communication skills, • Ability to prioritize and handle multiple tasks in a fast-paced setting, • Strong problem-solving skills and proactive mindset, • Maintains professionalism, discretion, and confidentiality at all times At Integrated Polymer Solutions, we recognize how important your career and benefits are to you and your family. We offer a full suite of benefits including medical, dental, vision, short and long-term disability coverage, accident insurance, critical illness insurance, basic and supplemental life insurance, employee assistance plan, retirement savings and matching, and other developmental opportunities. We are committed to supporting the way you live and work. IPS is an Equal Opportunity Employer Veterans/Disabled - Affirmative Action Employer. This position requires the use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee. (Actual placement within the salary range is dependent on multiple factors, including but not limited to skills, education, experience and location)

Job Description Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. YOUR NEXT OPPORTUNITY: The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff. WHAT YOU'LL DO: * Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). * Provide prompt and professional service to all internal and external clients. * Prepares and distributes internal communications and serves as a central clearing position for general information. * Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. * Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. * Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. * Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. * Maintain supervisor's calendar, schedule meetings and conference rooms for Department. * Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. * Provide support by photocopying, filing, and sending faxes as needed. * Pulls and put files to dead storage as required. * The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU BRING TO US: * Associate degree in Business Administration or related discipline * Minimum 2 years' experience in office administrative work * Can be a combination of education, training, and relevant experience WHAT YOU'LL NEED TO BE SUCCESSFUL: * Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored * Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred * Prioritize and manage multiple tasks, changing priorities as necessary * Work under pressure and adapt to changing requirements with a positive attitude * Oral and written communication skills as required for the position * Self-motivated, proactive and an effective team player * Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: * 0 % WORKING CONDITIONS: * General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. * Noise level is typically low to medium. * Occasional lifting of up to 30 lbs. * We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter - Our Benefits * ESOP - Employee Stock Ownership * 401k * Annual bonus program based upon performance, profitability, and achievement * 17 PTO days per year plus 10 paid holidays * Medical, Dental, Vision Insurance * Term Life, AD&D Insurance, and Voluntary Life Insurance * Disability Income Protection Insurance * Pre-tax Flexible Spending Plans (Health and Dependent Care) * Charitable Giving Match with our Rosendin Foundation Pay Range $22.45-$29.50 Hourly The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education. Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job DescriptionAdministrative Assistant to the Director of Operations Are you a friendly and organized professional looking for a rewarding career? We're seeking a dedicated Administrative Assistant to join our dynamic team and support our Director of Operations. In this role, you'll play a crucial part in ensuring our operations run smoothly by providing exceptional administrative support and customer service. Key Responsibilities: • Manage inbound and outbound calls, providing prompt and courteous assistance to customers., • Identify customer needs and offer effective solutions, ensuring a positive customer experience., • Provide comprehensive clerical support to the Director of Operations, including scheduling appointments, managing correspondence, and preparing reports., • Maintain accurate records and databases, ensuring efficient office operations.Qualifications:, • Strong communication and interpersonal skills, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), • Excellent organizational and time management abilities, • Ability to work independently and as part of a team, • A positive and can-do attitudeIf you're a detail-oriented individual with a passion for providing exceptional customer service, we encourage you to apply! Location: Montebello, CA