491 Best de Management Jobs in Durham, North Carolina (enero 2026) - page 4

Administrative Coordinator- 3017344

hace 17 días

Durham

Job Description Job Title: Administrative Coordinator Location: Durham, NC 27701 Salary/Payrate: $50K-$57K annually and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Associte’s degree required: YES Referral Fee: $500.00 JOB DESCRIPTION #LI-MG1 Our client is is seeking a Admin/Facilities Service Coordinator for our Durham, NC office. This position plays a vital role in maintaining a professional and efficient office environment by monitoring facilities services, performing administrative tasks, and ensuring seamless day-to-day operations. There will be times that you will need to go to our client’s Raleigh office as well. Key Responsibilities Facilities Services • Follow established security and operational procedures to ensure readiness for the day and proper closure., • Maintain an organized, clean, and professional office environment, including managing office supply inventory and coordinating with vendors for office maintenance and cleaning services., • Monitor and replenish office and pantry supplies, placing orders with designed vendors as needed., • Ensuring copiers are stocked and equipped with backup supplies and coordinating service calls for equipment maintenance., • Coordinate with landlord and vendors to address building repairs and janitorial needs, involving the Director of Administration as needed. Mail and Deliveries: • Manage daily incoming and outgoing mail, sorting and distributing items to appropriate recipients., • Facilitate and receive deliveries, verifying contents against orders and coordinating their proper storage or distribution. Visitor and Client Interaction: • Serve as the first point of contact at the front desk, answering and routing calls professionally., • Greet and assist visitors professionally and respectfully, providing information or directing them to the appropriate personnel., • Coordinate meeting setup for in-office depositions, client meetings, partner meetings, etc. Document Management: • Make copies, scan, and file documents as needed, ensuring confidentiality and data protection standards adherence., • Maintain accurate and organized filing systems, including electronic and physical files, to support efficient record-keeping and retrieval. Other Duties: • Provide occasional administrative support for office events or meetings, such as preparing materials, setting up conference rooms, or arranging catering., • Maintaining the conference rooms, including post-meeting cleanup and supply replenishment, • Assist with ad hoc projects or tasks assigned by the attorneys, Director of Administration or other team members. Qualifications: • Associate’s degree and at least two years of related experience, • Self-motivated individual who can manage multiple priorities and quickly shift from task to task based on demand without losing sight of details, • Excellent organizational skills, • Excellent interpersonal, verbal, and written communication skills (including proofreading), • Strong proficiency with Office 365 applications, particularly Word and Outlook, • Experience with collaborative platforms such as NetDocuments, Sharefile, OneDrive, etc preferred but not required.

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