Project assistant jobs in Pasadena, CA - Page 4Create job alerts

Job Description About the Role: The Personal Assistant will play a crucial role in enhancing the productivity and efficiency of the executive they support. This position involves managing schedules, coordinating meetings, and handling correspondence to ensure seamless communication. The ideal candidate will be responsible for organizing travel arrangements and preparing necessary documentation for various engagements. By anticipating the needs of the executive, the Personal Assistant will contribute to a well-structured work environment. Ultimately, this role is designed to enable the executive to focus on strategic initiatives while the Personal Assistant manages day-to-day operational tasks. Minimum Qualifications: • Bachelor's degree in Business Administration or a related field., • Proven experience as a personal assistant or in a similar administrative role., • Master's degree in Business Administration or a related field., • Experience in a corporate environment or supporting senior executives., • Manage and maintain the executive's calendar, including scheduling appointments and meetings., • Coordinate travel arrangements, including flights, accommodations, and itineraries., • Prepare and organize documents, reports, and presentations for meetings., • Handle incoming and outgoing communications, ensuring timely responses. The required skills for this position include exceptional organizational abilities, which are essential for managing multiple tasks and priorities effectively. Strong communication skills are vital for handling correspondence and ensuring clear information flow between the executive and other stakeholders. Proficiency in office software and technology will be utilized daily to create documents, manage schedules, and facilitate communication. Attention to detail is crucial when preparing reports and organizing travel arrangements, as it ensures accuracy and professionalism. Preferred skills, such as familiarity with project management tools, will enhance the Personal Assistant's ability to track projects and deadlines efficiently.

Job DescriptionBenefits: About Health Atlast: Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and moreall under one roof. We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency. Key Responsibilities: Executive Support: • Manage the CEOs schedule, appointments, and calendar with precision., • Coordinate and confirm business meetings, travel arrangements, and event logistics., • Prepare reports, presentations, and correspondence as needed., • Assist with drafting emails and handling communication on behalf of the CEO., • Screen and prioritize incoming calls, messages, and requests.Business Operations Support:, • Conduct research, compile data, and prepare briefs for meetings., • Assist in managing confidential business and legal documents., • Track and follow up on action items, deadlines, and key business initiatives., • Coordinate with internal teams, franchisees, and external partners as directed.Personal Assistance:, • Handle personal errands and administrative tasks to ensure smooth daily operations., • Oversee household scheduling, vendors, and appointments if necessary., • Assist with organizing events, reservations, and travel logistics.Project Management & Coordination:, • Support the execution of strategic projects and initiatives., • Organize files, records, and key business documents., • Liaise with key executives, including franchisees, medical professionals, and business associates.Qualifications & Experience:, • 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner., • Strong organizational, multitasking, and problem-solving skills., • Exceptional written and verbal communication abilities., • High level of discretion and professionalism when handling confidential matters., • Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools., • Tech-savvy with the ability to manage digital communications and scheduling software., • Ability to work under pressure, anticipate needs, and adapt to changing priorities., • Experience in healthcare, franchising, or business operations is a plus., • Bachelors degree preferred but not required.Work Environment & Schedule:, • Location: Work will be performed in the West Los Angeles area (90066)., • Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters., • Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks.Why Join Health Atlast?, • Be part of an innovative and growing healthcare franchise that is changing lives., • Work closely with a dynamic CEO and leadership team., • Gain valuable experience in a fast-paced, mission-driven organization.

Job DescriptionBenefits: • Paid Holidays, • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off Work Location: LAWA has required the candidates be local for this position. Region: Los Angeles, CA Status: Full-time on-site. Opening: Spring 2025, Immediate Overall Duties Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations. Essential Job Duties for this position The duties for this position include, but are not limited to, the following: • Prepare written materials and correspondence., • Manage calendars for project supervisors and inspection staff., • Coordinate meetings, prepare agendas, and take meeting minutes., • Copy and scan documents as needed., • Maintain project logs and documentation., • Handle phone calls, greet visitors, and assist them., • Support communication with project supervisors and inspection staff for document control., • Track financial documents for budgeting., • Manage office duties and support inspection staff, including office supplies., • Serve as a liaison between inspectors and project management/document control., • Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings., • Organize filing systems from pre-construction to project close-out., • Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements.Hardware/Software Knowledge, • Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.)., • Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.).Required Qualifications, • US Employment Authorization without needing sponsorship, • See Education/Training requirements, • Excellent written and oral communication skills, • A valid Drivers License and compliance with PACIFICs Vehicle Policy, • 3+ References from Clients, • Minimum Years & Experience: 10 years or more experience as an administrative assistantProfessional Experience Level/Other Qualifications, • 10 years or more experience as an administrative assistant, • Collaborate well with others and report directly to SCI & PCI inspectors., • Write and communicate clearly., • Provide accurate and timely reporting and suggest improvements., • Strong organizational skills in a fast-paced environment., • Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlinesMinimum Education Level, • Post-Secondary EducationRegistration/Certification, • Planning and Scheduling Professional (PSP) certification is preferred.Element-Specific Requirements/Notes, • May assume other duties as required/needed, • Maybe required to work various shifts as needed, • The candidate should pass the federal background check and LAWA Badge will be required, • LAWA has required the candidates be local for this position.

Job Description We are currently looking for a well organized with hard working person to join our dynamic team. The successful candidate should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Duties and Responsibilities: • Compare data with source documents, re-enter data in verification format to detect errors, • Answering calls and emails from clients and notaries; resolve issues that arise, • Input orders from our clients into our appointment system, • Provide support for administrative tasks, • Locate and correct data entry errors, • On the job training will be provided, • Other duties as may be assigned Qualifications and Skills: • Strong attention to detail, • Minimum high school diploma, • Customer service focused with strong interpersonal skills, • Able to work both individually and within a team environment, • Must have previous experience as a admin assistant (or related), • Excellent communicator in both written and verbal, fluent in English, • Time management skills and ability to work on multiple project simultaneously, • Computer literate and proficient with MS Office applications (Excel, Word, Outlook) If you meet all the required for this position, please kindly send your CV along with cover letter. We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.

Job Description Wolcott Architecture is seeking a Studio Assistant & Office Coordinator to manage front-of-house operations and provide broad administrative support across departments. This is a full-time, in-office position supporting a dynamic design studio. You’ll be the first point of contact for all incoming communication and play a key role in daily operations, office upkeep, and team culture. Key ResponsibilitiesOffice Management * Serve as the welcoming face of the studio: answer phones, greet guests, manage front desk duties, and notify staff of visitors. * Accept and distribute packages, deliveries, and mail; coordinate courier pickups via UPS, FedEx, and messenger services. * Track and place orders for office and pantry supplies; ensure all common areas are fully stocked and tidy (including restrooms, reception, and supply drawers). * Schedule and coordinate general building maintenance, including vendor visits for repairs, landscaping, and rooftop propane refills. * Prepare conference rooms and studio for presentations, meetings, and events (food, beverages, AV/music setup, parking reservations). * Maintain vendor relationships and ensure timely payment coordination. Administrative Support * Format and distribute standard WAI documents (punch lists, work authorizations, meeting reports, memos, etc.). * Proficient in Adobe Creative Suite, Microsoft Office Suite, and Google Workspace. * Coordinate the internal library calendar: schedule Lunch & Learns, vendor presentations, and all-staff meetings. * Maintain weekly PTO snapshot alerts for Project Managers. * Stay informed on active projects and assigned teams; assist with submittal photography and sample management. * Update the internal staffing sheet weekly and track key scheduling changes. * Keep inventory of studio devices and assist with IT equipment setup in collaboration with tech support. * Help coordinate internal team events including budgets, venues, catering, and décor. HR & Operations Support * Assist with hiring, onboarding, and offboarding processes (documentation, checklists, IT coordination). * Review resumes, maintain job postings in JazzHR and LinkedIn, and conduct initial phone or Zoom screenings. * Coordinate with IT for employee archiving, email forwarding, and device reassignment. Marketing & Design Support * Support the Graphic Design & Marketing Coordinator with brochures, transmittals, and material prep. * Track award submission deadlines, assist with editing, and upload final materials. * Maintain storage of marketing materials in designated studio areas. Executive & Accounting Support * Support the Accounting Director with filing, check processing, and invoice tracking. * Assist Design Principal and Partners with timesheets, expense reports, errands, and scheduling. * Work alongside the President’s Executive Assistant as needed for studio tasks or overflow work. Qualifications: * 1–3 years of administrative, receptionist, or office coordination experience preferred. * Friendly, detail-oriented, and calm under pressure. * Excellent verbal and written communication skills. * Ability to juggle multiple priorities and deadlines across departments. * Comfortable working with all levels of staff, vendors, and clients. * Familiarity with creative environments, design firms, or architecture studios a plus. Local, Los Angeles candidates only. This is an onsite position at our office in Los Angeles. No remote candidates please. Powered by JazzHR Fw1VtmTWcv

Job DescriptionSalary: $30 per hour Administrative Assistant / Executive Support Specialist Location: Remote Status: Full or Part-time Position: Administrative Assistant Reports to: COO (with team support responsibilities) Pay: $30/hr About Us We are a dynamic consultancy specializing in grant program management with a startup mentality. Our mission is to provide exceptional support to our clients by delivering effective solutions and ensuring the successful implementation of grant-funded projects. We're looking for a dedicated Administrative Assistant who thrives in fast-paced environments and is ready to take on whatever comes their way. Job Summary The Administrative Assistant will serve as direct support to our COO while also providing critical administrative support to the entire team. This role requires exceptional communication skills, meticulous note-taking abilities, and outstanding follow-through. You'll handle a range of administrative tasks including scheduling, creating SOPs, managing data, and preparing reports, while also taking on light project management responsibilities in our dynamic startup environment. This position requires someone who can meet deadlines, track metrics, and adapt quickly to changing priorities. Key Responsibilities Executive & COO Support • Provide direct administrative support to the COO including calendar management, meeting coordination, and priority task tracking, • Take detailed, accurate notes during meetings and distribute action items with clear follow-up timelines, • Ensure consistent follow-through on all assigned tasks and commitments, • Track and report on key performance metrics and deadlines for COO and leadership team, • Prepare briefing materials and reports for executive-level meetings Team Administrative Support • Schedule and organize meetings for team members, including setting up appointments, coordinating with participants, and preparing necessary materials, • Follow up on team action items and deliverables to ensure nothing falls through the cracks, • Manage team communications and ensure important information is properly distributed, • Coordinate cross-functional projects and maintain team accountability systems Process Development & Data Management • Develop and maintain standard operating procedures (SOPs) and create forms to streamline office processes, • Manage data input into various systems with accuracy standards and deadline requirements, • Generate regular reports on project progress, team activities, and other relevant metrics, • Track performance indicators and flag any issues or delays to leadership Project Management Support • Assist with light project management tasks, including tracking project timelines and updating project plans, • Monitor project deliverables and deadlines to ensure teams stay on track, • Support project coordinators with administrative needs and timeline management, • Adapt quickly to changing project requirements and shifting priorities General Administrative Excellence • Provide general administrative support including answering phones, handling correspondence, and maintaining filing systems, • Demonstrate startup agility by taking on additional responsibilities as the organization grows, • Work collaboratively with team members to support operational needs and maintain efficient workflow Qualifications Required: • High school diploma or equivalent; associate's degree or relevant certification preferred, • Proven track record of exceptional follow-through and deadline management, • Outstanding written and verbal communication skills, • Demonstrated ability to take comprehensive, accurate notes and manage action items, • Experience meeting performance metrics and working within tight timeframes, • Proficiency in Google Workspace (Docs, Sheets, Slides, Drive) and data management software, • Strong organizational and time-management skills with meticulous attention to detail, • Startup mentality: adaptable, resourceful, and comfortable with ambiguity, • Ability to work independently and as part of a team in a fast-paced environment Strongly Preferred: • Previous experience supporting C-level executives or senior leadership, • CalJobs experience, • Experience with basic project management tasks and tools, • Background in performance-driven environments, • Experience in consulting or grant management environments What We're Looking For We need someone who gets things done. You're the person who never lets details slip through the cracks, who can anticipate needs before they're voiced, and who thrives in an environment where priorities can shift quickly. You're comfortable being the organizational backbone that keeps everyone on track and accountable. Benefits • Competitive hourly rate, • Technology stipend, • Paid time off + holidays, • Professional development opportunities, • Opportunity to grow with a dynamic startup organization, • Direct exposure to executive-level operations and decision-making Application Process Interested candidates should submit their resume and cover letter to with the subject line "Administrative Assistant Application [Your Name]." In your cover letter, please include specific examples of: • How you've ensured follow-through on complex projects or initiatives, • Your experience taking notes and managing action items, • Times when you've successfully met tight deadlines or performance metrics Join our team and be part of a consultancy that values innovation, efficiency, and collaboration in a startup environment. We look forward to hearing from you! remote work

Job Description Assistant IKey Responsibilities: • Facilitates the completion of contractual agreements with internal stakeholders and ensures the timely processing of invoices., • Support Sr. Coordinator and Coordinator with project management such as digital promotions for upcoming films, • Assists with the development of all digital content, including imagery, descriptions, and video, for multiple brands., • Assists in the project management of digital media programs including the timely delivery of creative assets, • Seek innovative ways to engage target consumers and press across digital media., • Assists with the main Paramount social brand, but also works on title-specific digital needs., • Participate in building out an internal CRM system to capitalize on 1st party data., • Assists in day-to-day digital community management on brand socials., • Summarizing and analyzing research data to support presentations/projects., • Tracking competitive advertising, monitor promotions marketplace activity and help maintain competitive tracking data and marketplace trends., • Ability to manage multiple outside creative agencies and provide clear, concise creative feedback and guidance., • Participates in team brainstorming sessions., • Greets scheduled visitors and direct them to the appropriate area or person., • Help schedule for VP and TeamRequirements:, • 1 year of experience is acceptable, including internships, • Communication, • Organization, • Passion for working with other people in a team environment, • Nice to Have:, • Personal interest in entertainment interest is preferred, and a personal interest in marketing campaigns for movies/tv shows preferred, • Familiar with office products, Adobe products and Google suite products and MS Office suite products are preferred., • Prior experience with marketing agency is nice to have.Compensation:, • Up to $22.00/hr. (W2)Req# PPCJP00000457

Job DescriptionPosition Description Summary The Administrative Assistant will play a key role in supporting the T5 Delivery Director at Los Angeles World Airports by providing comprehensive administrative and clerical assistance. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced, professional environment. Key Identifiers for the Position • Experience in an administrative position serving multiple personnel, • Maintain an excellent working relationship with the project team and stakeholders geared towards open communications and mutual problem solving in the best interest of the project and all other parties involved, • Contribute to a high level of team morale through professionalism that reflects well on the project team, external stakeholders and LAWA/internal stakeholdersEssential Job Duties, • Perform various administrative, clerical, data collection, data entry, and report writing tasks, • Answer telephone, take and relay messages, screen callers and direct calls accordingly, • Scan, fax and bind documents and reports as required, • Prepare general correspondence and maintains general files., • Coordinate approval signatures in a timely manner, • Maintain calendars, • Set up and coordinates meetings Reserve conference rooms, • Take meeting minutes, • Copy and scan documents, • Log information and track documents, • Greet and assist visitors, • Gather statistics and general data; review and combine this information into established reports for use internally, • May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing, • May be responsible for verifying data gathered, such as matching supplier invoices against file copies., • Distribute reports, • Originate correspondence and reports, • Stock supplies and maintain office equipment, • Maintain an organized workspace by keeping documents and supplies properly stored, • Provide backup for other administrative staff within TDIP, • Perform other responsibilities associated with this position as may be appropriate., • Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.Hardware/Software Knowledge, • Proficient in Microsoft Office Suite and Bluebeam, • Ability to work in CAD or REVIT preferredProfessional Experience Level/Other Qualifications, • 10 years or more experience as an administrative assistant Excellent written and oral communication skills, • A working knowledge of standard policies and procedures on complex capital public works projects is preferredEducation/Training, • Post-secondary education

Job DescriptionSalary: MMA is a full-service Architectural, Planning, and Design firm specializing in Retail, Hospitality, Mixed-Use, Housing, and Urban Rehabilitation projects. Our firm was founded on the premise that we would provide innovative design solutions and superior client service on every project. It is our goal to both reflect and enhance our clients business objectives by providing quality design services that result in great value. Job Overview: We are looking for a friendly, organized, and proactive admin assistant to be the face and heartbeat of our architectural office. This position ensures the smooth day-to-day operations of the firm while creating a welcoming environment for clients, consultants, and team members. Key Responsibilities: • Greet visitors, clients, and vendors with a professional and warm demeanor, • Answer and direct incoming calls and emails to the appropriate team members, • Manage mail, deliveries, and courier services, • Maintain a clean, organized, and inviting reception area, • Oversee office supply inventory and place orders as needed, • Coordinate office maintenance and liaise with building management, • Schedule meetings, manage calendars, and support project team logistics, • Assist with travel arrangements and event planning (e.g., team outings, client meetings), • Support basic bookkeeping tasks (e.g., invoice tracking, expense reports), • Help maintain digital and physical filing systems, including drawings and project documents, • Act as a point of contact for IT and office equipment troubleshooting Qualifications: • Previous experience in a receptionist role (experience in architecture, design, or a creative field is a plus), • Strong organizational and multitasking skills, • Excellent communication and interpersonal skills, • Proficiency in Microsoft Office and Google Workspace, • A proactive, can-do attitude and the ability to work independently Why Join Us? Youll be part of a collaborative, creative team in a dynamic design environment. We value initiative, good energy, and people who take pride in helping a workplace run smoothly and professionally.

Job DescriptionDescription: Title: Medical Assistant Base Salary Range: $45,760 - $47,840 plus benefits FTE: Full-time, Non-Exempt Seeking for a skilled and dedicated Medical Assistant who wants to make a difference in our community. We want to hear from you if you thrive in a fast-paced, caring, and compassionate environment! Our Mission: The Mission of South Central Family Health Center is to improve the quality of life for the diverse Community of inner-city Los Angeles by providing affordable and comprehensive health care and education in a welcoming and multicultural environment. To lead the way in health care in South Los Angeles, as the premier provider and employer of choice offering comprehensive, high quality, affordable, efficient, and culturally responsive services. General Summary: The Medical Assistant will provide direct and indirect support to the provider in the delivery of patient care. Including, but not limited, to taking patient’s vitals, placing patients in exam rooms, assisting providers with procedures, following-up on provider’s orders (labs, referrals, etc.), and ensuring that providers have all needed supplies. Medical Assistants should demonstrate knowledge of NextGen Electronic Health Record (EHR) system. The ideal candidate will have to perform some of the following essential duties. • Triages patient, takes and records patient vital signs, • Prepares patient and assists provider with exams and procedures as needed, • Administers injections and diagnostic tests/referrals as ordered, including immunizations, completing lab requisitions and other services ordered by the provider, • Performs diagnostic and laboratory tests including but not limited to audiometry, Snellen, EKG, urine dip, hemocue hemoglobin, etc., according to SFCHC competency standards, • Performs age-appropriate screenings as needed or as directed by provider, • Collects specimens from patients for lab tests or biopsies as necessary, • Assures efficient patient flow with ongoing assessment of provider schedule, and working with other staff to minimize patient waiting time, • Refers patients to other practitioners as recommended by clinical staff, • Assists Nursing staff with patient flow and with emergencies, • Conducts pharmacy and vaccine inventory, • In conjunction with practitioners, ensure medical forms reflect actual patient procedures performed and are completed accurately and filed in the day folder at end of each day, • All medical forms are completed accurately by day’s end and entered into day folder, • Assures efficient patient flow with ongoing assessment of provider schedule, and working with other staff to minimize patient waiting time, • Prepare patient charts prior to visits and accompany the provider during the visit, transcribing visit notes and assisting with documentation related to vitals, medical history and care plans, • Transcribe handwritten progress notes into electronic health record system, • High School Diploma or equivalent required, • Completion of a formal Medical Assistant Certificate from an accredited program required, • Medical Assistant Diploma/Certificate, • Current BLS Certification required, • Current CPR Certification required, • Must have minimum of 1 to 3 years or more clinical front and back office experience., • Excellent written, oral and customer service skills with patients, visitors, and staff, • Excellent interpersonal, organizational, and project management skills, • Strong charting/documentation skills., • Must be detailed orientated., • Benefits: Health Care, Dental, Life Insurance, • 403 (b) Retirement plan, • Education Reimbursement, • Career development: Entry-level employees have opportunities to work in management, HR or other areas of the company Requirements:

Job DescriptionSalary: $24.50 - $27.50 Per Hour Sinai Akiba Academy seeks a dynamic and detail-oriented Assistant to join our Institutional Advancement team. This pivotal role provides high-level administrative support to the Associate Head of School for Institutional Advancement (AHOSIA) and the broader Advancement team, contributing directly to the success of our fundraising, admissions, and communications efforts. The Assistant ensures the smooth day-to-day operation of the Advancement Office, overseeing administrative workflows, and is responsible for running the social media accounts to enhance visibility and brand consistency. This is a non-exempt, part-time position averaging 25-29 hours/week. Sinai Akiba Academy is a preeminent private Jewish day school in Los Angeles, serving students in Early Childhood through Grade 8. Sinai Akiba Academy is undergirded by our school mission to engage students in the joy and discipline of learning, and nurture a community of ethical, critical thinkers who, shaped by our evolving Jewish tradition, walk through the world with confidence and humility. Our core values of Kehillah Kedoshah (Sacred Community); Talmud Torah (Academic Excellence); Derech Eretz (Kindness, Empathy, & Respect); Tzedek, Tzedek Tirdof (Ethical Responsibility); Avodat Halev (Soulful Intention), and Ahavat Yisrael (Love for Israel) serve as a commitment with the students, families and community members that we serve to energize the present, explore the past, and embrace the future. ESSENTIAL DUTIES AND RESPONSIBILITIES Event Support • In collaboration with the Operations Coordinator (as needed), assist with Admissions, Parent Association & Development event planning by coordinating meeting room reservations, equipment and set-up requests, and refreshment set-up/preparation Social Media Management • Support the overall social media strategy and actively manage the school's activity across various platforms, including but not limited to Facebook, Instagram, and LinkedIn, by scheduling posts, responding to comments and messages, and monitoring online conversations, • Create and publish engaging content using text, images, and videos Parent Association Support • Act as the liaison between the Parent Association (PA) and the School, • Provide project-based support to ensure the efficient operation of the PA and school events, • Process all expense reimbursement forms and vendor requests for PA once approved by AHOSIA Administrative Support • Provide comprehensive administrative support to the Advancement Department including calendar management, meeting coordination, and preparation of reports, • Prepare materials, attend meetings, and take notes at Advancement Department meetings, • Receive and process confidential information with discretion and in accordance with established guidelines and legal standards, • Maintain efficient office systems, processes, and records to support the Advancement Departments operations, • Learn, use, and apply technology as required by the School to enhance learning and engage with colleagues. Technology includes but is not limited to JagNet, Google Workspace, Paylocity, and any other school-approved software., • Perform additional administrative tasks, special projects, and other duties as assigned by AHOSIA and/or Head of School in support of the schools mission REQUIREMENTS AND QUALIFICATIONS • Bachelors degree preferred, • At least 2 years of high-volume administrative, advancement or relevant experience, • Experience in independent school advancement, fundraising, or nonprofit administration is a plus, • Ability to work on campus, Monday-Friday, with the ability to attend school events on weeknights and weekends, • Basic knowledge of social media analytics and tools, • Proficiency with Google Suite (Mail, Calendar, Docs, etc.) and uploading and downloading digital resources, Microsoft Office and Blackbaud, • Graceful disposition under pressure, agile, and flexible, • Exceptional organizational skills and attention to detail with the ability to manage multiple tasks and deadlines, • Strong interpersonal and communication skills, both written and verbal, • Sound judgment, anticipatory skill sets, and prioritization abilities, • Ability to work well with cross-functional teams, build strong relationships, and embody a growth and collaborative mindset Applicants may submit their cover letter and resume for consideration to Lisa Zide, Associate Head of School for Institutional Advancement, at . Sinai Akiba Academy provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws.

Job DescriptionSUMMARY The Administrative & Sales Assistant provides support for office operations, accounting, and sales activities, facilitating smooth daily workflows, communication, and project coordination for teams across the business. This position is primarily part-time, with the possibility of transitioning to full-time based on performance and business needs. Flexible remote work arrangements may be available in the afternoons for those with family commitments. POSITION DETAILS • Location: Los Angeles, CA, • Employment Type: Part-Time (with potential for full-time conversion based on experience and business needs), • Work Schedule: Typically business hours (e.g., 9:00 a.m. 6:00 p.m., Monday to Friday), with a minimum of 3 days in-office per week; flexibility for afternoon remote work depending on family circumstances (in-office presence required), • Compensation: $22 - $27 per hour, depending on experience, • Start Date: Immediate, • Serve as the first point of contact for visitors, calls, and email correspondence, • Schedule and coordinate meetings and company events, both online and in-person, • Manage office supplies, inventory, and assist with office set-up, • Organize and update digital and physical filing systems, • Prepare and distribute internal communications, • Arrange staff travel (flights, hotels, car rentals), • Maintain a clean, organized, and functional office environment, • Assist with accounts payable/receivable, invoice processing, and payment tracking, • Support budget monitoring and financial reporting, • Coordinate with vendors and service providers for billing and contract renewals, • Prepare expense reports and reconcile credit card transactions, • Assist with management, review, and filing of financial documents, • Support management and sales teams in preparing proposals, contracts, and presentations, • Communicate with clients, suppliers, and internal teams to schedule meetings and follow up on action items, • Maintain and update client database and sales progress reports, • Assist in executing sales initiatives and marketing campaigns, • Provide simple translations (Japanese/English) for documents and video content as needed, • Maintain sales files and update documentation, • Support industry research and business reportingQUALIFICATIONS, • 3 - 5 years of experience in office administration, finance, or sales support, • Bachelors degree in Business, Finance, Marketing, or a related field, or equivalent experience, • Full professional proficiency in English and Japanese (reading, writing, speaking), • Familiarity with the Los Angeles area is a plus, • Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with QuickBooks or similar accounting software is an asset, • Excellent communication skills and cross-cultural awareness, • Strong attention to detail, organizational skills, and ability to multitask, • Interest in the entertainment industry and multicultural business environments

Job DescriptionSUMMARY The Administrative & Sales Assistant provides support for office operations, accounting, and sales activities, facilitating smooth daily workflows, communication, and project coordination for teams across the business. This is a full-time position offering flexibility for hybrid work arrangements. POSITION DETAILS • Location: Los Angeles, CA, • Employment Type: Full-Time, • Work Schedule: Typically business hours (e.g., 9:00 a.m. 6:00 p.m., Monday to Friday), with a minimum of 3 days in-office per week; flexibility for afternoon remote work depending on family circumstances (in-office presence required), • Salary : $45K - $57K, • Start Date: Immediate, • Serve as the first point of contact for visitors, calls, and email correspondence, • Schedule and coordinate meetings and company events, both online and in-person, • Manage office supplies, inventory, and assist with office set-up, • Organize and update digital and physical filing systems, • Prepare and distribute internal communications, • Arrange staff travel (flights, hotels, car rentals), • Maintain a clean, organized, and functional office environment, • Assist with accounts payable/receivable, invoice processing, and payment tracking, • Support budget monitoring and financial reporting, • Coordinate with vendors and service providers for billing and contract renewals, • Prepare expense reports and reconcile credit card transactions, • Assist with management, review, and filing of financial documents, • Support management and sales teams in preparing proposals, contracts, and presentations, • Communicate with clients, suppliers, and internal teams to schedule meetings and follow up on action items, • Maintain and update client database and sales progress reports, • Assist in executing sales initiatives and marketing campaigns, • Provide simple translations (Japanese/English) for documents and video content as needed, • Maintain sales files and update documentation, • Support industry research and business reportingQUALIFICATIONS, • 3 - 5 years of experience in office administration, finance, or sales support, • Bachelors degree in Business, Finance, Marketing, or a related field, or equivalent experience, • Full professional proficiency in English and Japanese (reading, writing, speaking), • Familiarity with the Los Angeles area is a plus, • Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with QuickBooks or similar accounting software is an asset, • Excellent communication skills and cross-cultural awareness, • Strong attention to detail, organizational skills, and ability to multitask, • Interest in the entertainment industry and multicultural business environments

Job DescriptionSalary: $25.00 Job Title: Administrative Assistant Location: Lennox Reports to: Director of Operations Department: Operations Employment Type: Full-time Job Overview We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves managing various administrative tasks, handling correspondence, and supporting other team members. Key Responsibilities Office Management: Answer and direct phone calls. Organize and schedule appointments and meetings. Maintain contact lists. Order office supplies and research new deals and suppliers. Documentation: Write and distribute email, correspondence memos, letters, faxes, and forms. Develop and maintain a filing system. Update and maintain office policies and procedures. Support to Team Members: Assist in the preparation of regularly scheduled reports. Provide general support to visitors. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Project Assistance: Prepare and modify documents including correspondence, reports, drafts, memos, and emails. Assist in the preparation of presentations and reports. Maintaining bathrooms. Serving lunches. Food ordering for houses and office. Coordinating office bills with Jill Event Coordination: Organize and coordinate meetings, conferences, and travel arrangements. Prepare agendas and make arrangements for committee, board, and other meetings. Requirements Education: High school diploma or equivalent required; associate or bachelor's degree preferred. Experience: Proven experience as an administrative assistant, virtual assistant, or office admin assistant. Knowledge of office management systems and procedures. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Skills: Excellent time management skills and the ability to prioritize work. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Project Assistance: Prepare and modify documents including correspondence, reports, drafts, memos, and emails. Assist in the preparation of presentations and reports. Maintaining bathrooms. Serving lunches. Food ordering for houses and office. Coordinating office bills with Jill Event Coordination: Organize and coordinate meetings, conferences, and travel arrangements. Prepare agendas and make arrangements for committee, board, and other meetings. Requirements Education: High school diploma or equivalent required; associate or bachelor's degree preferred. Experience: Proven experience as an administrative assistant, virtual assistant, or office admin assistant. Knowledge of office management systems and procedures. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Skills:

Job Description Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Position Summary The Administrative Assistant is responsible for providing day-to-day administrative support to the Program Coordinator. They manage the development of presentations, organization of historical documentation, and prepare reports. Additionally, the Administrative Assistant ensures a warm welcome to all guests and manages the office’s level of cleanliness, inventory, and operability. Essential Functions • Conserves the SSVF Coordinator and Program Manager time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications., • Collaborate with the Intake Specialist (Los Angeles) to prepare and present Santa Barbara/Ventura (SBV) enrollments., • Consolidate SBV DATA and submit monthly report to the Intake Specialist (Los Angeles)., • Track and collaborate with the Administrative Finance Specialist (Los Angeles) and Divisional Headquarters Finance with all Temporary Financial Assistant checks., • Track and collaborate with the Administrative Finance Specialist with Outstanding checks and Returned checks., • Input DATA in the Homeless Management Information System (HMIS) in Santa Barbara and Ventura. Generate “Program roster” reports., • Acquire access to Property Shark, TIN Check, U.S. Bank, and Shelby systems to assist case managers and the SSVF Coordinator, • Maintains the SSVF Coordinator’s company credit card by filing and submitting program charges made to LYFT, INSTACART, Amazon and other required program supportive services., • Assists in the development of presentations using PowerPoint and Excel., • Conduct program presentation for the Supportive Services for Veteran Families (SSVF) and Homeless Veteran Reintegration Program (HVRP) to community providers, Shelters, and GPD programs., • Gain knowledge of veteran programs within The Salvation Army and maximize the ability to collaborate with the programs to provide temporary housing for veterans., • Collaborate with the Administrative Assistant in Los Angeles to ensure all policies & procedures are consistent across all counties., • Conduct sites visits between Ventura and Santa Barbara offices. Establish a schedule for covering both sites., • Maintains staff confidence and protects operations by keeping information confidential., • Completes administrative duties as needed including tracking required annual training, new employee employment verifications, new employee orientation, office equipment, program supplies, and other administrative tracking reports., • Prepares bi-weekly reports of any outstanding program training or employee training to the Director., • Secures information by completing database backups., • Prepare and complete Time & Activity sheets for all employees in Santa Barbara and Ventura sites., • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies., • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventory; evaluating new equipment and techniques., • Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries., • Maintains professional and technical knowledge by attending educational workshops; and reviewing professional publications., • Maintain a level of professional and technical knowledge of the SSVF Program and understand the complexity of authorized expenditures. Must be able to sit, walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Must be able to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Must be able to lift up to 25 pounds. Minimum Qualifications • Some college or post-secondary education required. College degree preferred., • Minimum 2-year experience as an administrative assistant., • Computer literate., • Must possess a valid California Driver’s License., • A criminal background check is required with certification for Protect the Mission policies and procedures., • Excellent written and verbal skills., • Microsoft Office Skills (Word, Excel, PowerPoint)., • Travel logistics and scheduling., • Strong organizational and project management skills., • Ability to manage multiple priorities simultaneously while paying critical attention to detail., • Thrive in a team-oriented environment., • Capable of meeting deadlines.

Job DescriptionDescriptionSKIMS is a solutions-oriented brand creating the next generation of underwear, loungewear, and shapewear. Driven by a commitment to innovation, inclusivity, and quality, we design elevated everyday essentials that redefine comfort and style. We’re looking for a Product Development & Design Assistant to support our Innovation and Collaborations team, helping bring bold new product concepts and partnerships to life This role supports the end-to-end product development lifecycle for SKIMS’ innovation initiatives and collaborations, working closely with cross-functional teams to manage timelines, organize samples, and ensure the seamless execution of new product concepts. The ideal candidate is a detail-oriented, organized, and proactive team player with a strong eye for design, exceptional communication skills, and a passion for innovation. Key Responsibilities • Assist with day-to-day operations of the innovation and collaboration product development process, including tracking samples, materials, and trims., • Create and maintain line sheets, BOMs, and tech packs to ensure product details are accurately communicated., • Partner with factories and vendors to track development and production timelines, ensuring deliverables are met., • Support the PD team with fittings, style reviews, and quality checks, documenting feedback and communicating revisions., • Assist in research and mood board creation to support concept development for seasonal innovation and collaboration collections., • Help organize design reviews, prepare presentation decks, and manage CADs and fabric swatches., • Collaborate with designers to ensure alignment on brand aesthetic, quality standards, and fit., • Maintain organized design archives and sample libraries., • Coordinate with Merchandising, Production, Marketing, and Partnerships teams to ensure design and development milestones align with campaign and launch strategies., • Assist in preparing samples, presentations, and assets for cross-functional meetings and external partner reviews., • Help manage partner communications and approval processes for collaborations. Skills, Knowledge and Expertise Bachelor’s degree in Fashion Design, Product Development, Merchandising, or related field preferred. 1–2 years of experience in design or product development; internships in fashion or lifestyle brands highly desirable. Strong organizational and project management skills with exceptional attention to detail. Proficiency in Adobe Creative Suite (Illustrator, Photoshop, InDesign) and Microsoft Office/Google Workspace. Knowledge of garment construction, textiles, and trims; interest in technical innovation a plus. Excellent verbal and written communication skills; comfortable working in a fast-paced environment. Passion for innovation, collaborations, and cultural trends. Benefits, Culture and PerksBenefits and Culture • Up to 100% Company Paid Healthcare (medical, dental, vision), • Kind Body Fertility Benefits, • 401(k) savings plan with up to 4% match, • Unlimited PTO, • Full Access to LinkedIn learning, • Employee Discounts Perks (HQ Location), • Free weekly catered lunch at HQ – M/T/W/Th, • Dog-Friendly office on a Thursday and Friday, • Free Swag Giveaways, • Annual Holiday Party, • Annual Summer Party, • Invitations to pop-ups and other company events, • Complimentary daily office snacks and beverages

Job DescriptionSalary: 43,836 - 62,764 Join a Nationwide and Multi-Regional Top Workplace of 2024! Erickson-Hall Construction Co. is an Employee-Owned Company! Our foundation is built around construction done right by people who care, in partnership with people we care about!Please note that this position is based out of Arcadia, CA. As an Administrative Assistant at Erickson-Hall Construction Co. you will grow your skills, knowledge, and learn best practices from an industry innovator. To be successful in this position you will need to be open to learning, disciplined and systems-driven, detail-oriented, comfortable working independently and have a genuine interest in helping team members with a positive and pro-active attitude. Duties: • Administrative support on active construction site to the site-based project team, • Work with Superintendent, Project Manager, Project Engineer, Construction Manager, and team to understand the scope of work, schedule, project instructions, and responsibilities, • Data entry: Daily reports, RFI and Submittal Logs, • Track DSA inspection logs, Skilled & Trained workforce, and contractors insurance, • Maintain job site-specific SDS and postings, • Ability to take meeting minutes, • Maintain the physical and electronic filing system for each job adhering to company standards, • Follow up with responsible parties to obtain/coordinate project information Requirements: • Excellent attention to details and facility with numbers, • Ability to prioritize and multi-task, in a busy office environment, • Ability to work under minimum supervision & resolve issues independently based on project/company standards and verification of facts prior to releasing documents to client or outside agencies, • Self-starter with strong multi-tasking and follow-up skills, • Identifies and resolves problems in a timely manner, • Good judgment, logic, and ability to learn new things quickly, • Responds to requests for service and assistance, • Superb organizational skills and desire to get it right, • Must have good communication, teamwork, and organizational skills, • Proficient knowledge of Microsoft Office Suite., • Oracle Primavera Contract Manager, Oracle Submittal Exchange, Bluebeam, and/or construction knowledge a plus., • Typing of at least 50 wpm with emphasis on accuracy, • A valid driver's license and acceptable driving history is required, • Must possess a high school diploma or GED Benefits: • Employee Stock Ownership Plan (ESOP), • Profit-Sharing, • 100% employer-paid Health/Dentalpremiumsfor team members, • Generous Vacation and Sick Time off, • Nine(9) Paid Holidays - Including your Birthday!, • 100% employer-paid Life, AD&D, and Long Term Disability insurance, • Retirement plans with company contribution, • Subsidizedtuition on Child Care, • Health/Dependent care FSA's, • Making a difference in the communities you serve Acknowledgments Erickson-Hall Construction Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any of the following, whether actual or perceived or based upon identification or association: race, color, religious creed, national origin, ancestry, age, medical condition, pregnancy or childbirth (and related medical conditions), physical or mental disability, genetic information, sex, gender (including gender identity and gender expression), sexual orientation, marital status, registered domestic partner status, military status, veteran status, political activity or affiliation or any other basis protected by law.

Job DescriptionJob description ALIGCUS Construction is hiring an Assistant Director of Architecture Department. Job Description: 1. Responsible for coordinating with architects and municipal government departments related to personal communication, building program drawing, construction drawing, construction, and communication work;, 2. Creates and executes project work plans and revises as appropriate to meet changing needs and requirements;, 3. Identifies required resources and assigns designers to execute the work;, 4. Develops and manages the project schedule;, 5. Provides organization, direction and training of subordinate project team members;, 6. Monitors the progress of all design activities on a regular basis;, 7. Responsible for the tracking and coordination of required permits with the building department and consultants;, 8. Ensures project documents are complete, current and stored appropriately;, 9. Responsible for the monitoring and implementation of the company's quality control & brand standards throughout all phases of each assigned project;, 10. Performs other related duties and assignments as required. Qualifications: 1. Fluent in English is a must, Mandarin/Spanish speaking is preferred;, 2. Proficiency in various types of design software, AutoCAD, Rhino, Revit, 3D Max, sketch-up, PS, etc. (the company can provide relevant training and supplies);, 3. Extensive knowledge of established architectural and construction practices in the US, procedures and techniques as well as applicable local, State and Federal building codes and legislation;, 4. Ability to prepare and negotiate documents and drawings;, 5. Ability to read and comprehend drawings and specifications;, 6. Managerial expertise;, 7. Thorough and attentive to details with the ability to prioritize and multi-task;, 8. Ability to interact effectively with customers, vendors and employees at all levels of the Organization with superior communication and interpersonal (tact, diplomacy, influence, etc) skills., 9. Architecture-related education background, 10. At least 2-year Architecture-related experience in United States Job Type: Full-time Salary: $25-$35/h Can sponsor H1B if needed COVID-19 considerations: All desks have been moved to comply with state social distancing guidelines. Face masks and anti-bacterial sanitizers are available for all office personnel. Job Type: Full-time Pay: $25.00 - $35.00 per hour COVID-19 considerations: All desks have been moved to comply with state social distancing guidelines. Face masks and anti-bacterial sanitizers are available for all office personnel.

Job DescriptionBenefits: • 401(k), • Paid time off Location: Woodland Hills, California Type of Employment: Full-time About Us: Join our dynamic construction team and contribute to our legacy of building excellence. Located in the heart of Woodland Hills, California, we are a leading construction firm committed to delivering top-notch projects with precision and professionalism. We pride ourselves on our collaborative work environment and our commitment to innovation and excellence. Job Description: As an integral part of our team, the Office Manager / Administrative Assistant will provide crucial administrative support to our Project Managers and Project Engineers, ensuring the seamless execution of bids and contracts. This role demands a blend of precision, reliability, and exceptional organizational skills to manage the bid process from initiation to closeout efficiently. Responsibilities: • Lead and manage the entire bid process, ensuring compliance with customer contract requirements and maintaining effective communication with all stakeholders., • Provide comprehensive support to subcontractors, including bid solicitation, tracking, and qualification of proposals., • Maintain a detailed understanding of construction trades, managing office functions, and ensuring the accurate upkeep of the Sage database., • Create and manage Bid Binders, ensuring all project documentation is current and accessible., • Foster professional relationships with subcontractors, managing project closeouts, and securing all necessary documentation., • Minimum of 3 years of experience in the construction industry., • Previous experience as a Construction Office Manager / Bid Coordinator is highly valued., • Proficiency in Microsoft Office (Excel, Word, Outlook)., • A positive attitude and strong team collaboration skills., • Exceptional organizational, self-motivation, and analytical abilities., • Excellent interpersonal and communication skills, with the confidence to engage with executive-level internal and external clients., • Competitive salary with performance-based advancements., • Comprehensive benefits package including 401K, paid time off, sick leave, and holidays.

Job DescriptionDescription: We are seeking a highly organized and detail-oriented Clerical Assistant / Office Clerk to support the administrative and accounting functions of our office. This role will focus on invoice entry and distribution, account tracking, and project reporting, along with other general office duties. The ideal candidate is dependable, proactive, and able to manage multiple priorities in a fast-paced environment. Requirements: Key Responsibilities:Invoice & Billing Duties: • Enter invoices accurately into QuickBooks (or designated accounting software)., • Generate and email or mail invoices to customers in a timely manner., • upload digital and physical records of all reports, • Cross-check accounts to ensure all services rendered are billed and completed., • Track open work orders or jobs to verify that all required tasks have been performed., • Confirm that technicians or field workers have submitted required documentation., • Ensure all service reports, inspection forms, and relevant documents are uploaded to the correct system or file location., • Maintain organized electronic filing systems for easy retrieval of job-related reports and customer files., • Answer phones, respond to customer inquiries, and route calls/messages appropriately., • Communicate with scheduling team on follow-ups for field service staff., • Perform data entry, scanning, photocopying, filing, and document preparation, • Provide administrative support to management and other departments as needed.

Job Description The Administrative Assistant will provide support to the Dental Director Office’s day to day operations including scheduling appointments, screening callers, preparing materials for executive meetings, taking dictation, and maintaining executive files. Benefits: • Free Medical, Dental & Vision, • 403 (B) retirement match, • Life Insurance, EAP, • Tuition Reimbursement, • Flexible Spending Account, • Continued workforce development & training Education: • Minimum 2 years prior experience as an Administrative Assistant., • Dental terminology and knowledge preferred., • Demonstrated ability to maintain confidentiality, • Skill in performing a variety of duties, often changing from one task to another of a different nature, and under stress of frequent interruptions and/or distractions., • Ability to set priorities to complete work in a timely manner., • Ability to adapt to frequent changes in fluctuating workload., • Advanced knowledge of Microsoft Word, Excel, and PowerPoint; Ability to write and edit grammatically correct business correspondence and reports Performs a combination, but not necessarily all, of the following duties: • Scheduling meetings, coordinating events/visits and making travel arrangements; processing reimbursements and purchase orders, • Assisting with the renewal of CME and licensing/certification, • Assisting with the coordination of staff recruitment, onboarding, and off-boarding, • Reads and routes incoming mail. Composes and types routine correspondence., • Organizes and maintains file system, and files correspondence and other records., • Scans documents and distribute to pertaining departments., • Answers and screens telephone calls, and arranges conference calls., • Greets scheduled visitors and conducts to appropriate area or person., • Prepares outgoing mail and correspondence, including e-mail and faxes., • Orders and maintains supplies, and arranges for equipment maintenance., • Prepare expense reports., • Process requisitions for purchase order and place orders for the dental director as needed., • Prepares dental staff schedules and other reports as needed, • Prepares time cards for approval., • Researches and creates presentations, • Handles multiple project at the same time, • Assists with inventory, • Handles sensitive information in a confidential manner, • Receives all Dental Referral calls and assign them to Dental Coordinators, • Assist in scheduling patient’s dental appointment as necessary

Job Description Be the right hand to the founder of a growing digital marketing agency On-site | Woodland Hills, CA Want to work side-by-side with a CEO and gain real experience in business growth, operations, and leadership? We’re a fast-growing digital marketing agency based in Woodland Hills, CA, and we’re hiring a high-performing, detail-obsessed Operations & Project Assistant to work directly with our CEO. This is a high-trust, high-impact position. You’ll help keep the CEO organized, ensure projects are moving forward, track what needs to be done across departments, and make sure the company runs smoothly day to day. This role is perfect for someone who’s naturally organized, ambitious, and wants to learn how a growing company is run from the inside out. You’ll be exposed to marketing, sales, operations, hiring, client delivery and get to make a real difference every day. You’ll Be Responsible For... * • Supporting the CEO with day-to-day project and operations oversight, • Entering and managing tasks in ClickUp or Asana (project management), • Coordinating with internal teams to track deliverables and timelines, • Organizing client onboarding and technician assignments, • Following up on outstanding tasks, files, and payments, • Managing internal communication via email, Zoho Cliq, and Front App, • Updating internal SOPs, calendars, and company documents, • Helping with hiring, onboarding, and team scheduling, • Are naturally organized and take pride in making things run smoothly, • Love working directly with a founder and supporting visionary leadership, • Communicate clearly and professionally (both written and verbal), • Take initiative and figure things out without constant direction, • Have experience in admin, operations, or project coordination roles, • Learn quickly and pick up new tools fast (ClickUp, GSuite, GHL, QuickBooks, etc.), • Mentorship and hands-on experience working directly with a CEO, • Real exposure to business operations, marketing strategy, client management, and leadership, • A front-row seat to a fast-growing digital agency serving high-level professionals, • Growth potential we promote from within and reward ownership mentality, • Competitive pay: $36K–$50K/year depending on experience Law firms, private medical practices, and high-level service professionals. You’ll play a role in helping them get the results they’re paying for and making sure we deliver excellence at scale. How to Apply Send your resume and a 60–90 second audio or video intro to Tell us why this role excites you and how your skills align. Company DescriptionWe are a U.S.-based digital marketing agency with 20+ years of proven success helping attorneys, doctors, and service professionals grow their businesses. Our team combines strategy, automation, and performance-driven marketing to deliver real, measurable results. We value accountability, innovation, and people who take ownership of their work.We are a U.S.-based digital marketing agency with 20+ years of proven success helping attorneys, doctors, and service professionals grow their businesses. Our team combines strategy, automation, and performance-driven marketing to deliver real, measurable results. We value accountability, innovation, and people who take ownership of their work.

Job DescriptionTELACU Residential Management, Inc. (TRM) has developed thousands of apartment homes, creating beautiful residential communities throughout California. These communities are operated by TELACU Residential Management, Inc. (TRM), which provides the highest levels of in-house oversight, security, maintenance and social service care that our residents deserve. Each community is managed with the philosophy that we are servants in their home, rather than them being guests in ours. The Assistant Resident Manager (ARM) contributes to the shaping of communities by providing operational continuity to the TRM/ TPM portfolio. The ARM is assigned to a respective community to cover for extended absences and works collaboratively with an onsite team, supervisory team and outside agencies to provide quality affordable housing. When providing coverage, the ARM is responsible for all operations including: rent collections, tenant relations, occupancy, financial reporting, regulatory agency compliance, and physical aspect of the community. In additional to these duties, the ARM supports the management structure by conducting proactive audits assigned by the Field Operations Administrator. Essential Job Duties • Establishes a positive, productive and professional relationship with the onsite and supervisory team., • Works collaboratively with the Resident Manager to ensure the community is operating within approved budget., • As directed by Resident Manager, enforces rental policies as specified in the approved management plan., • Works with onsite team to keep the average number of calendar days for re-renting a vacant unit less than or equal to 5 days., • As directed by Resident Manager processes applicants and leases units by following the guidelines of the Tenant Selection Plan., • Follows verification procedures established by the HUD Handbook and Management Policies., • As directed by Resident Manager, ensures 100% completion of semi-annual unit inspections as required by management and works with the onsite team to correct unit deficiencies following the procedures outlined in the Operational Policies and Procedures Manual (OPPM)., • As directed by Resident Manager, ensures all recertification notices are prepared and distributed according to timeline specified by management. Ensures successful completion of 100% of all annual recertifications by project due date as specified in the OPPM., • Develops and maintains good tenant relations; adheres to all applicable Fair Housing laws., • Develops and maintains excellent rapport with local government agencies and other local agencies (i.e. fire dept., police dept., senior centers)., • As directed by Resident Manager, completes and submits monthly occupancy and accounting reports. Submits timely month end reports and other reports as required by management and as outlined in the OPPM., • Maintains accurate tenant files in compliance with established management procedures and HUD regulations. Keeps tenant files and office files organized, properly maintained and secured., • Follows company guidelines related to the use of petty cash and monthly reconciliations., • As directed by Resident Manager, provides Resident Building Attendant (RBA) staff with all necessary training and contact information in order to fulfill their responsibilities., • Attends staff, departmental, and required meetings and trainings., • Must be able to work evenings or weekends as needed., • Light Maintenace and cleaning., • High School diploma or GED equivalent required., • Two years managing assisted housing for elderly and/or physically challenged developments under the HUD Section 202/8, 202 or 811 Program preferred., • Must possess excellent interpersonal skills and have a genuine interest in people., • Must be highly organized and able to make quick but reasonable decisions., • Professional demeanor in handling resident and employee relations., • Give and receive instructions in a professional manner., • Ability to exercise discretion and confidentiality in relation to managing the community., • Demonstrate integrity, respect and responsibility in dealing with residents and other employees., • Must have foundational computer skills including Microsoft Office Suite (Outlook email, Word, and calendaring) and the Internet., • (Level 2; Proficient) (OneSite) user CashPro experience, preferred., • Onesite and Yardi experience, preferred., • Occasional local travel, • Constantly (6-8+ hours per day) – Sitting, using hands to finger, handle or feel (computer operation), • Occasionally (Up to 3 hours per day) – Standing, Walking, Stooping/Bending, reaching with hands and arms, Lifting of up to 20 lbs, • Work Environment & Exposures: Position may require occasional exposure to fumes or airborne particles, vibration and loud noise levels. Will be exposed to varying weather conditions, soil, pollen, grass and plant materials and fertilizer while working; will be exposed to cleaning solutions of home strength; may be exposed to industrial strength solutions for pest control, paints or solvents. Hazards: Occasionally exposed to biohazards such as blood borne pathogens, sewage, building waste. TELACU Offers a Competitive Benefits Package: • Medical health coverage options: Limited HMO, Full HMO and POS, • Dental coverage options: Dental HMO (DMO) and PPO, • Vision PPO insurance option, • Flexible Spending Account (FSA) for Medical Expense Reimbursement & Dependent Day Care, • 401(k) Retirement Plan with generous employer match, • Company Paid Basic Life / AD&D Insurance, • Voluntary Supplemental Basic Life / AD&D Insurance, • Company Paid Long-term Disability, • Company Paid Employee Assistance Program (EAP), • Colonial Voluntary Supplemental Insurance Options, • Paid Time Off for Vacation, Sick and Holidays, • Education Reimbursement

Job Description Are you an organized and problem-solving pro with an interest in the heavy equipment industry? We’re looking for a Market specialist Assistant to join our remote team! You’ll be responsible for making sure our equipment is where it needs to be, when it needs to be there, and that everything runs smoothly! Position Highlights: Schedule: Monday–Friday, flexible morning/day shifts Compensation: $50K–$80K per year Location: Fully remote Industry: Heavy Equipment What You’ll Do: * Collaborate with project managers and vendors to ensure timely deliveries. * Track payments, resolve discrepancies, and maintain accurate records. * Create and share reports on operations and equipment performance. * Act as the key point of contact for resolving operational concerns. * NO COLD CALLS What You’ll Bring: * Experience: No experience necessary—we’ll train you! * Education: High school diploma or equivalent (bonus for college coursework) * Skills: * Strong organizational & multitasking skills * Comfortable with Microsoft Office/Google Docs * Excellent communication abilities Why You’ll Love It: ✅ Work from home, on your schedule ✅ Competitive pay + performance bonuses ✅ Opportunities for professional growth ✅ Fully remote role with weekends off Ready to make an impact in the heavy equipment world? Apply now!

Job DescriptionAscend Talent Solutions Job Description Job Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building. The primary responsibilities for the Assistant Property Manager will be actively participating in the preparation of the monthly and annual financial reporting packages, project managing above standard work for tenants including suite improvements and maintenance. Establishing and maintaining relationships with building vendors driving high quality work and service. Additional responsibilities for the Assistant Property Manager will include the following: Responsibilities Include: • Manage all tenant correspondence, move-in's and move-out's, and preparation of all related documents variances, • Assist Property Manager with the aging report and following up on delinquencies, • Interface with tenants and vendors on work order requests, on-site maintenance, improvement projects and events, • Assist Property Manager with all tenant Common Area Maintenance (CAM) charges, tax assessments, and other miscellaneous billing adjustments, • Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner, • Oversee tenant and vendor insurance certificates, • Participate in performance oversight of all service contractors who perform contract services, • Prepare tenant lease abstracts, • Ensure tenant files are complete and in compliance with building standards, • Assist in overseeing various capital and TI projects, • Responsible for leading regular inspections of properties with janitorial and other building service providers, • Develop strong relationships with tenants and vendors Position Requirements, • 1 - 3 years as an Assistant Property Manager, • Strong knowledge of finance and building operations with excellent communication skills., • Highly proficient in Microsoft Excel, Word, and Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs., • Professional with exceptional problem solving and analytical skills., • Excellent customer service skills and ability to develop long term relationships with tenants. Education, • Bachelor’s degree required Benefits, • Medical, Dental, Vision, PTO and PST Compensation, • $70- $75k/yearly

Job DescriptionCompany Description Multifamily Property Management Job Description The Community Director (Non-Exempt) is fully accountable for all day-to-day operations of a typically small asset/property (totaling less than 300 units and managing a staff of up to 5 Full-Time Employees (FTEs)). Responsibilities include overseeing and enhancing the value of the property/asset, and managing the asset to meet the Client's expressed operational and financial goals. Will supervise all on-site staff, which may include: Assistant Community Director, Resident Services Coordinator(s), Compliance Specialist(s), Leasing Manager, Leasing Consultant(s), Maintenance Supervisor(s), Maintenance Technician(s), Make-Ready or Rehab Technician(s), Groundskeeper(s), Painter(s), and Housekeeper(s). • Property Name: Athens Vistas Senior Apartments, • 1300 W 105th St, Los Angeles, CA 90044, USA, • Full-Time, • Unit Count: 74, • Reliable transportation to and from work, possibly including off-site training locations, is required to fulfill job duties. Pay: $25 - $28 / Hour DUTIES AND RESPONSIBILITIES 1. Client Relations • Carry out the philosophies and wishes of the Owner in the daily overall operations of the apartment community to ensure FPI is meeting the Client objectives and expectations. 2. Communication • Maintain positive, professional and effective communication with applicants, residents, vendors, clients and guests while representing FPI., • Keeps immediate supervisor informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems. 3. Employee Management • Develop and manage the site team members; including participating in the hiring, training and evaluation of employees., • Ensure all open positions are filled in a timely manner., • Ensure all employees maintain compliance with various department requirements. 4. Leasing/Occupancy • Maintain occupancy levels as established by owner/budget expectations., • Oversee and exhibit professional leasing techniques., • Ensure completion of the monthly Market Surveys and analysis., • Develop and implement advertising and marketing strategies for the apartment community as needed., • Oversee and exhibit closing ratios in regards phone and walk-in traffic per FPI policy., • Ensure that all online marketing sources are updated (e.g., Craigslist) daily., • Promote positive resident/management relations, to retain desirable residents. Place customer need requests and follow up as number one priority., • Develop and oversee the implementation of resident retention programs., • Ensure the safety, comfort and privacy of all property residents., • Ensure move-in orientation is completed consistently with new residents. 5. Revenue Management • Manage the maximum revenue potential of the property through the management of lease expirations and timely turnover., • Management of monthly rent collections and delinquency to include timely deposit and security of funds according to FPI policies., • Participating in the development of and managing to the approved operating budget., • Accurately processing vendor invoices and managing accounting month end., • Comply with periodic financial reporting requirements e.g., petty cash, mileage reimbursement, and variance reporting. 6. Reporting and Document Management • Maintain appropriate resident files including forms, leases, documents in accordance with FPI Standard Operating Procedures., • Responsible for the daily integrity and confidentiality of resident files., • Ensure that documents and reporting systems are maintained, updated, and organized., • Meet all periodic reporting requirements e.g., Month End, Weekly Reports, Collection/Eviction Files etc.., • Assist in budget preparation and delivery. 7. Risk Management • Ensure compliance of Risk Management items through the following of the FPI Standard Operating Procedures., • Timely reporting of any/all injuries, illnesses, property damage through the proper reporting channels and forms., • React calmly and professionally in emergency, emotional and/or stressful situations., • Maintain current permit, licensing, and inspection requirements., • Maintain compliance with OSHA requirements. 8. Facility Maintenance • Assist residents with reporting of maintenance needs., • Document facility and maintenance needs and ensure timely completion., • Ongoing monitoring of the physical asset and identifying concerns with immediate supervisor., • Follow up on maintenance requests to promote resident communication and satisfaction. 9. Other • Consistently and fairly enforce community rules and regulations, FPI Standard Operating Procedures., • Comply with all Fair Housing Laws and FPI policies and procedures., • Promote a professional image by adhering to FPI Management's Dress Code Policy., • Conduct displayed must be of a professional manner when communicating with employees, residents, prospective residents, clients, vendors, and guests while representing FPI Management., • Responsible for meeting all training requirements for the position (Grace Hill, Safety Meetings, etc.)., • Perform any and all functions as directed by the supervisor, including special project assistance.Qualifications *Community Directors in Alaska are required to be licensed if they do not live on site, Community Directors in Illinois are required to hold a Leasing Permit and Community Directors in Pennsylvania are required to hold a Real Estate Salesperson's license. Minimum Requirements: • Must have a minimum of 2 years' experience with affordable housing programs including but not limited to: LIHTC, HUD programs (Project Based Section 8, Section 236, PRAC, 811 PRA), USDA-Rural Development (515), HCD, HOME Funds and Bonds., • Affordable Housing Accreditation (e.g.: HCCP, HCP-E, COS, BOS, TCS, CPO) or other applicable designations in affordable programs., • Minimum 1 year of experience in a similar leadership role, preferably within Residential Property Management., • High School diploma or equivalency certificate required. College degree in a relatable field preferred, but not required., • Must be proficient in speaking, reading, and writing in English., • Yieldstar, • Yardi, • Weblisters, • RealPage, • On-Site, • Microsoft Word, • Microsoft Excel, • Knock, • Craigslist, • Adobe Acrobat, • Google Mail (GMail), • Google Drive, • Internet Use, • Basic Computer Skills, • Customer Service, • Management Additional Information ESSENTIAL ATTRIBUTES • Embracing and exemplifying our HEART core values and incorporating them into every task performed and every interaction with clients, supervisors, team members, colleagues, residents, vendors, etc. EEO/EVerify Statements FPI Management is an Equal Opportunity Employer. All qualified applicants are encouraged to apply. FPI Management participates in the E-Verify program.

Job Description • Role: Marketing Assistant, • Location: Los Angeles, California 90038, • Contract to Hire, • Passion for social media platforms, digital trends, emerging technologies, digital marketing, and movies., • Facilitates the completion of contractual agreements with internal stakeholders and ensures the timely processing of invoices., • Sr. Coordinator and Coordinator with project management such as digital promotions for upcoming films, • Assists with the development of all digital content, including imagery, descriptions, and video, for multiple brands., • Assists in the project management of digital media programs including the timely delivery of creative assets, • Seek innovative ways to engage target consumers and press across digital media., • Assists with the main company social brand, but also works on title-specific digital needs., • Participate in building out an internal CRM system to capitalize on 1st party data., • Assists in day-to-day digital community management on brand socials., • Summarizing and analyzing research data to support presentations/projects., • Tracking competitive advertising, monitor promotions marketplace activity and help maintain competitive tracking data and marketplace trends., • Ability to manage multiple outside creative agencies and provide clear, concise creative feedback and guidance., • Participates in team brainstorming sessions., • Greets scheduled visitors and direct them to the appropriate area or person., • Help schedule for VP and Team" Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer.About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

Job Description Full Job Description Our team members demonstrate excellent leadership and proactively manage their responsibilities with accountability. This self-motivated individual makes the team excel and strongly desires to learn. This individual also communicates with radical transparency while ensuring excellent customer service, always. Reports to: Portfolio Manager Position Type: Full Time Location: Offsite Pay Range: $26.00-$35.00 per hour (DOE) The Community Director (Non-Exempt) is fully accountable for all day-to-day operations of a typically small asset/property (totaling less than 70 units and managing a staff of up to 3 Full-Time Employees (FTEs). Responsibilities include overseeing and enhancing the value of the property/asset, and managing the asset to meet the Clients expressed operational and financial goals. Will supervise all on-site staff, which may include: Assistant Community Director, Maintenance Technician(s), Make-Ready or Rehab Technician(s), Groundskeeper(s), Painter(s), and Housekeeper(s). DUTIES AND RESPONSIBILITIES 1. Client Relations - Carry out the philosophies and wishes of the Owner in the daily overall operations of the apartment community to ensure MCM is meeting the Client objectives and expectations., 2. Communication - Maintain positive, professional and effective communication with applicants, residents, vendors, clients and guests while representing MCM. Keeps immediate supervisor informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems., 3. Employee Management - Develop and manage the site team members; including participating in the hiring, training and evaluation of employees. Ensure all open positions are filled in a timely manner. Ensure all employees maintain compliance with various department requirements., 4. Leasing/Occupancy - Maintain occupancy levels as established by owner/budget expectations. Develop and implement advertising and marketing strategies for the apartment community as needed. Promote positive resident/management relations, to retain desirable residents. Place customer need requests and follow up as number one priority. Develop and oversee the implementation of resident retention programs. Ensure the safety, comfort and privacy of all property residents. Ensure move-in orientation is completed consistently with new residents., 5. Revenue Management - Manage the maximum revenue potential of the property through the management of lease expirations and timely turnover. Management of monthly rent collections and delinquency to include timely deposit and security of funds according to MCM policies. Participating in the development of and managing to the approved operating budget. Accurately processing vendor invoices and managing accounting month end. Comply with periodic financial reporting requirements e.g., petty cash, mileage reimbursement, and variance reporting., 6. Reporting and Document Management - Maintain appropriate resident files including forms, leases, documents in accordance with MCM Standard Operating Procedures. Responsible for the daily integrity and confidentiality of resident files. Ensure that documents and reporting systems are maintained, updated, and organized. Meet all periodic reporting requirements e.g., Month End, Weekly Reports, Collection/Eviction Files etc. Assist in budget preparation and delivery., 7. Risk Management - Ensure compliance of Risk Management items through the following of the MCM Standard Operating Procedures. Timely reporting of any/all injuries, illnesses, property damage through the proper reporting channels and forms. React calmly and professionally in emergency, emotional and/or stressful situations. Maintain current permit, licensing, and inspection requirements. Maintain compliance with OSHA requirements., 8. Facility Maintenance - Assist residents with reporting of maintenance needs. Document facility and maintenance needs and ensure timely completion. Ongoing monitoring of the physical asset and identifying concerns with immediate supervisor. Follow up on maintenance requests to promote resident communication and satisfaction., 9. Other - Consistently and fairly enforce community rules and regulations, MCM Standard Operating Procedures. Comply with all Fair Housing Laws and MCM policies and procedures. Promote a professional image by adhering to MCM Management's Dress Code Policy. Conduct displayed must be of a professional manner when communicating with employees, residents, prospective residents, clients, vendors, and guests while representing MCM Management. Responsible for meeting all training requirements for the position (Mineral, Safety Meetings, etc.). Perform any and all functions as directed by the supervisor, including special project assistance. Minimum Requirements: This building is 66 units and is 100% LIHTC (low income housing, tax credit). It is important to have the following experience to effectively manage this building. • At least 1-2 years as a Property Manager, • 1-2 years experience with LIHTC (completing initial certifications/annual recertifications), • Knowledge or experience working at a Permanent Supportive Housing building, • Experience with the preparation of delinquent rent notices, serving and tracking late charges, termination notices, issuing lease violations and 3 day notices for clean ups, and preparing files for legal actions., • Organized and detail oriented., • Must have a minimum of 2 years experience with affordable housing programs including but not limited to: LIHTC, HUD programs (Project Based Section 8, Section 236, PRAC, 811 PRA), USDA-Rural Development (515), HCD, HOME Funds and Bonds., • Affordable Housing Accreditation (e.g.: HCCP, HCP-E, COS, BOS, TCS, CPO) or other applicable designations in affordable programs., • Minimum 1 year of experience in a similar leadership role, preferably within Residential Property Management., • High School diploma or equivalency certificate required. College degree in a relatable field preferred, but not required., • May Require a Valid Driver& License, as well as: a good driving record, current motor vehicle insurance which meets State requirements, and an operable vehicle that meets MCM Driving Standards and Personal Vehicle Use policy., • Must be proficient in speaking, reading, and writing in English., • Appfolio, • Microsoft Word, • Microsoft Excel, • Adobe Acrobat, • Google Mail (GMail), • Google Drive, • Internet Use, • Basic Computer Skills, • Customer Service Positive influencing, interpersonal, and communication skills are essential. Why look at MCM for your next career step? We offer comprehensive compensation and benefits packages (employee-only employer-paid plan available), ongoing training, and plenty of opportunities to grow your career. Come join Team MCM! EEO MCM Property Management, Inc. is an Equal Opportunity Employer. All qualified applicants are encouraged to apply. Commute Requirements: Moderate commute for this position requires you to have reliable transportation and valid insurance. MCM Property Management, Inc. complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex. MCM Property Management, Inc. does not exclude people or treat them differently because of race, color, national origin, age, disability, or sex. Benefits: · 401(k) · Health insurance · Dental insurance · Vision insurance #hc197858