Administrative support jobs in RuislipCreate job alerts

Care Home Administrator - Heath Hayes. We're now looking for a warm, enthusiastic, and dedicated individual to join our award-winning team as a Care Home Administrator. Your focus as Care Home Administrator will be to support the General Manager, staff, and residents in administrative tasks to ensur

Job Title: Receptionist Location: Uxbridge, United Kingdom Purpose of the Role You will be the first point of contact for customers, visitors and service professionals. Your role is Key to maintaining a professional and welcoming environment here at our head office. Key Responsibilities • Welcoming visitors, offering refreshments and helping them as needed, • Ensure colleagues are informed of any offsite visitor’s arrival, • Main point of contact for Belmont House Reception regarding registration of visitors and their parking requirement, • Managing post - ensuring it is logged, scanned and forwarded to the appropriate person/team, • Ensuring that meeting rooms and offices are presentable for client presentations, • Support the office manager with ensuring that a stock of stationary, cereal, snacks ect are available in the appropriate staff areas, • Assisting with ad hoc administrative tasks as needed, • Management of the access control system (including access card management, weekly reporting, fault escalation), • Answering all phone calls and responding in timely manner. Gate Keeping when necessary and escalating any issues in a timely manner, • Maintaining the Reception Area - ensuring the reception area is tidy, presentable, and well-stocked with necessary materials (including the customer refreshments area), • Support the office manager with ordering, contractor management and event planning as and when required Skills & Experience Required • Independent thinking, be a leader with a clear independent thorough process., • Ability to explain to finance and non-finance colleagues alike., • Able to find new solutions through analytical, interpretive and innovate thinking., • Engaging communication: your communication style will engage both financial and non-financial minds., • Problem solving; comfortable with ambiguity, you will collaborate to solve complex problems., • Energy and curiosity; you will bring curiosity empathy and self-awareness. Why work for us? • Very competitive salary, • Excellent healthcare benefits, including access to a 24/7 GP service and physio sessions., • 33 holiday days each year (25 days flexible booking with 8 bank holidays). Additionally we offer a holiday purchase scheme, • Free onsite parking, • Discounted staff shopping, • Free will writing service, • Enhanced maternity and paternity leave

Business Support Admin, Sharepoint & Excel, First point of contact, Raising PO'S. My client is seeking a proactive and detail oriented Facilities Business Support Administrator to join their estates team. This role involves administrative and data analysis tasks, ensuring the smooth operation of dep

Office Manager – Holywell – Heavy Civils Projects – Temp or Perm – Up to £35,000 Location: Holywell (5 Days on Site) Salary: Up to £35,000 Contract Type: Temporary or Permanent (2-year project) Industry: Civil Engineering / Heavy Civils / Remediation Summary We are seeking a proactive and organised Office Manager to support a 2-year project based in Holywell, focused on remediation, piling, groundworks, concrete slabs, demolition, and heavy civils works. This role offers flexibility as either a temporary or permanent position and is ideal for a candidate with experience in construction or civil engineering environments. The successful candidate will be responsible for managing office operations of a Welfare village with potential capacity for up to 500 members of staff on site. They will also be coordinating between site and office teams and ensuring smooth administrative and logistical support for the project delivery. You will play a key role in supporting project teams involved in piling, groundworks, and remediation activities, ensuring efficient communication and documentation flow. Key Responsibilities • Manage day-to-day office operations and provide administrative support to project teams, • Coordinate communication between site personnel, subcontractors, and suppliers, • Support project documentation, including health and safety records, contracts, and progress reports, • Assist with scheduling and resource planning to support piling, groundworks, and demolition activities, • Maintain accurate records of materials, equipment, and subcontractor details, • Replace and reorder new equipment and furniture for the offices., • Facilitate compliance with company policies and project requirements, • Support financial administration such as invoicing and budget tracking, • Organise meetings, prepare minutes, and manage correspondence Skills • Strong organisational and multitasking abilities, • Excellent communication and interpersonal skills, • Experience in construction or civil engineering office environments, • Knowledge of remediation, piling, groundworks, concrete slabs, demolition, and heavy civils processes (Ideal), • Proficient in document control and project administration, • Ability to work under pressure and meet deadlines, • Attention to detail and accuracy in record keeping, • Proficient user of Microsoft Office Suite (Word, Excel, Outlook)

Administrator - to start January 2026 📍Location: Harrow 💷Salary: £27,000 ⏰Working Hours: Monday - Friday 9am - 5.30pm Are you organised, enthusiastic, and ready to take your administrative skills to the next level? We are looking for a dedicated Administrator to join our client's dynamic team in the vibrant world of Travel, based in Harrow, this is a fantastic opportunity to contribute to an exciting industry while providing top-notch support. What You'll Do: As an Administrator, you'll play a crucial role in maintaining and updating our in-house training databases while ensuring smooth administrative operations. Your responsibilities will include: • Communicating effectively with students regarding training dates and accommodation details., • Booking accommodations for new students and planning engaging inductions., • Ensuring students have all necessary medical documents, qualifications, and uniforms., • Keeping manual student files organised and up-to-date. 📂, • Providing excellent customer service and timely communication via phone and email., • Participating in team meetings to share ideas and resolve issues. 🤝 We're looking for someone with: • Previous experience in an administrative office-based role, • Excellent computer skills, and confident using Excel, • 23 days holiday + Bank holidays, • Discount on products, • Team lunches on a Wednesday Please call Fiona or Alisha if you have any questions on 01923 255626. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Note: This is a 6-month fixed-term contract with the potential to be extended. The job holder is the first point of contact for office administration. This role involves ensuring the efficiency and effectiveness of office operations, including administration, procurement, and finance. Job Description Responsibilities Administration • Assisting in various daily operations and other staff when required for administrative assistance., • Sending and receiving documents for the company, • Scanning, photocopying and filing documents, • Conducting research and compiling data upon request, • Responsible for managing company mobile enquiries, • Managing inventory of assets Procurement • Assisting in ensuring that the procurement rules and procedures are followed through all procurement activities., • Raising the payment request and Submit the PO. Bookkeeping • Responsible for bookkeeping and record keeping Others • Answering and vetting incoming telephone calls and transferring these through to the correct person or department, checking the info.uk when reception is unavailable, • Other support tasks as requested Knowledge and skills • Familiar with most IT packages (Microsoft Word, Excel, PPT, Outlook)., • Proficient in Chinese and English, • Excellent written and verbal communication skills Competences • Able to communicate well at all levels, • Reliable, flexible and punctual., • An ability to prioritise, work under pressure and meet deadlines, • Time management, planning, and organisational skills

Description And Requirements Skanska, one of the world’s leading project development and construction groups, is an inclusive and responsible business that is helping to build a better society. We are looking for a Personal Assistant to join our Building Services team in our Head Office in Leavesden/Moorgate. Working as a Personal Assistant you will directly support and act as the administrative point of contact for Building Services leadership team members to ensure effective leadership support as well as acting as the key contact for IT and archiving requests for the Operating Unit. What you'll do: • Provide comprehensive and high quality diary support for the respective Leadership Team members (SMT level). This will include: Being responsible for incoming mail and email, reading, prioritising, responding and escalating as required within appropriate timelines. Co-ordinating, reviewing and maintaining calendars to ensure that all meetings, appointments and tasks are effectively scheduled and prioritised ensuring a clear and easy to read calendar for the LT team member(s) that you support., • Managing and administering the scheduling of weekly, monthly, quarterly meetings., • Attending team meetings, taking notes and liaising with your respective LT member to ensure that action /follow up items have been addressed ahead of each meeting and that documentation and information is prepared in advance., • Draft and prepare correspondence, Powerpoint presentations as required., • Ensuring preparation of documentation, presentations and agendas etc. for internal and external meetings are actioned in advance to ensure smooth running of meetings. What you'll bring to the role: • . Experience as a Personal Assistant/Senior Administrator reporting directly to senior management, • Advanced Microsoft Office, Sharepoint and OneNote skills, • Proven organisational experience, • Exceptional stakeholder skills – must be able to deal with people at all levels, • Excellent communications written and verbal, • Ability to priorities, organise and multi task. Equal opportunities We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic – we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska. Flexible working We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role. Reasonable adjustments We would like you to perform at your best at every stage of our recruitment process. Please contact us using or call 0330 105 2000 – Option 5 & 1, if you require any adjustments that would support you throughout your application. More Information About The Role Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us: Closing date The closing date for this vacancy may be subject to change any time at the sole discretion of the business. We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.

About us: JATO Dynamics is a global company and the leading provider of automotive market intelligence. With an insight into over 50 overseas markets, we deliver the world's most complete, accurate and up-to-date automotive data and insights, creating significant competitive advantage to our customers. Find out more about what we do here: ___ Our vision. Our vision is to be the world’s most exciting leader in automotive business intelligence solutions. We aim to generate excitement through implementing pioneering ideas, problem solving and going beyond our customer expectations. Our JATO colleagues are partners in our future and stakeholders in our desires. Our strategic intent is to help customers create significant competitive advantage by constantly leading in connected data, information and knowledge provision, ultimately improving our customers’ work processes, informed decision-making and business results. Role Overview: We are seeking a proactive and detail-oriented Sales Coordinator to support our Global Retail Sales Team. Our Retail vertical is focused on delivering innovative solutions that drive performance and growth across global markets to big tech, digital experiences, solutions providers and retailers. The Sales Coordinator role is pivotal in ensuring the smooth operation of sales processes, maintaining accurate records, coordinating with internal departments, and enabling the team to focus on strategic growth initiatives. Key Responsibilities: Sales Support & Coordination • Provide administrative support to Global Head of Sales and regional teams., • Coordinate meetings, agendas, and follow-ups., • Assist with client proposals, presentations, and contracts., • Maintain accurate client and opportunity data in CRM., • Generate sales reports and dashboards., • Ensure compliance with sales processes and documentation., • Manage onboarding and renewal documentation., • Liaise with legal, finance, and operations for contracts and invoicing., • Organize and maintain shared sales materials and documents, • Act as point of contact between sales and other departments., • Support internal communications and knowledge sharing., • Proven experience in a sales administration or sales operations role, ideally in a global or multi-regional context., • Strong organisational and multitasking skills with attention to detail., • Proficiency in CRM systems and Microsoft Office Suite., • Excellent communication skills and ability to work across cultures and time zones., • Experience in the automotive or data/technology sector is a plus. JATO Dynamics is a global business and our success is attributed to the diversity, skills and experiences of our colleagues across the world. We are proud to be an equal opportunity employer and are committed to equal employment opportunity regardless of race, sex, age, gender identity, sexual orientation, religion or belief, disability, marital status or veteran status. Our values. JATO core values are Integrity, People First, Collaboration, Innovation and Excellence. Learn more about our values here: ___

EXPORT SALES ADMINISTRATOR COMPANY OVERVIEW Shaneel Enterprises is a fast-growing company in the perfume and cosmetics industry with a UK base. We specialise in the wholesale and retail of premium fragrance and beauty products, representing a portfolio of globally renowned brands including Burberry, Calvin Klein, Escada, Paco Rabanne, Carolina Herrera, Jennifer Lopez, Cerruti, Guy Laroche, and Paloma Picasso. JOB PURPOSE Shaneel Enterprises has an exciting opportunity for an Export Sales Administrator to join the team. As a dynamic and progressive company, we are looking for an experienced Sales Coordinator to join & strengthen the department. The ideal candidate will embrace new challenges in a proactive manner. KEY DUTIES AND RESPONSIBILITIES • Process Customer orders from receipt till dispatch, • Coordinating with Warehouse and Accounts for the smooth process of Customer orders, • Intercompany stock transfers, • Issue picking and packing paperwork to the warehouse and producing other export documentation as required., • Request or chase payments from customer(s) as per the customer's credit terms., • Arrange shipment with export forwarders/carriers., • Proactively communicate with the customer and the Export Sales Manager order status, together with any changes to the order., • Produce final shipment paperwork/documentation, including final invoice., • Obtaining Proof of Deliveries where required to complete the export file., • Provide administrative support to the whole team as required., • Other general miscellaneous office duties, including copying, scanning, and filing – if required., • Training on SAP and company procedures will be provided., • Report to Export Sales Director and Export Sales Manager PERSON SPECIFICATION • Experienced in Sales order administration or sales order processing., • Experienced in customer service., • MS Office Skills – Excel and Outlook are a must, • Excellent communication skills, • Ability to prioritise., • Organised and attention to detail, • Work independently or as part of a team, • Good telephone manners

£31,531 P.a Plus Excellent Benefits London WC1 and home-based 35 hours per week, full-time Permanent The Royal College of Paediatrics and Child Health (RCPCH) is seeking a highly organised and detail-oriented Examinations Administrator (Theory) to support the smooth and effective delivery of the College’s MRCPCH theory examinations. This role is central to ensuring the integrity, reliability and high operational standards of the examinations that underpin paediatric training in the UK and internationally. As part of the Theory team, you will support the administration of three MRCPCH theory examinations, each delivered three times a year, and play a key role in maintaining and developing the systems that support the examinations process. Reporting to the Examinations Coordinator (Theory), you will act as a key point of contact for internal colleagues, external suppliers and candidates, ensuring seamless workflows, accurate data handling, and excellent customer service. With a strong focus on systems, operational delivery and cyclical work patterns, the postholder will bring excellent organisation, communication and technical skills to support the full lifecycle of exam delivery, as well as contribute to wider Theory & Standards team activity, including events and assessment production. Key Responsibilities Include • Supporting developments and implementation around integration between various systems used in an examinations context, • Monitoring, updating and maintaining system integrations and acting as a key point of contact for related queries, • Providing guidance and support to colleagues, suppliers and candidates on system-related processes, • Supporting administration of events organised across the Theory & Standards (T&S) team, • Coordinating candidate registrations and handling high volumes of enquiries via phone, email and digital platforms, • Providing exam-day support, including monitoring candidate progress and assisting with post-exam complaint processes, • Supporting FOPTAS and AKP Examinations Administrators with workflow quality assurance and validation, • Supporting the development and implementation of the Assessment and Recruitment Content Hub Event (ARCHE) Essential Skills And Experience Include • Relevant administrative experience, • Strong affinity with systems supporting administrative functions (e.g., exam delivery platforms, CRM systems), • Experience of managing high-volume and cyclical workloads, • Strong written and oral communication skills, including the ability to present information clearly and professionally, • Ability to deliver multiple objectives within tight timeframes and maintain high standards of accuracy, • Excellent organisational skills with a methodical approach and strong attention to detail, • Proficiency in Microsoft Word, Excel, Outlook and experience of databases and digital administrative tools, • Strong interpersonal skills, with tact, discretion and diplomacy Desirable • Experience in examinations administration, • Experience working in a membership organisation, education or training environment, • Experience supporting booking processes and events The RCPCH has more than 25,000 members and fellows and employs around 200 staff, most of whom work in our London office in Holborn. We have a Devolved Nations team operating from Northern Ireland, Scotland and Wales. Our College values: Include, Influence, Innovate and Inspire, are important to us. These values ensure we bring out the best in each other, strive forward together to make the College a positive and dynamic place to work. The RCPCH champions Equality, Diversity and Inclusion. Our workplace is inclusive, offering a supportive environment where staff can thrive. The College is keen to accept applications from people with protected characteristics. We believe that our staff should represent all of the diverse communities we serve. Join us to help realise our vision of a world where every child is healthy and well. The College operates a flexible and modern working policy, whereby our colleagues work in the office for a minimum of 40% over a 4 week cycle and the remainder from home. The RCPCH is committed to safeguarding the children, young people and adults it has contact with in the exercise of its functions and responsibilities. The RCPCH expects all staff to share this commitment – we place a high priority on ensuring only those who do so are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. Closing date: 10 December 2025. Interview week commencing 15 December 2025. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Supporting our corporate customer service team, we are looking for a Key Account Co-ordinator to work alongside Account Executives in the maintenance of customer portfolios.This role involves providing administrative and analytical support as a part of a seamless customer service journey from initia

Lorien is recruiting for a Customs Compliance Senior Specialist to join the global team of our client supporting the flow of merchandise into the US market! We’re looking for a detail-oriented and proactive Customs Compliance Senior Specialist to provide administrative and operational support

Office Manager – Holywell – Heavy civils Projects – Temp or Perm – Up to £35,000 Location: Holywell (5 Days on Site) Salary: Up to £35,000 Contract Type: Temporary or Permanent (2-year project) Industry: Civil Engineering / Heavy Civils / Remediation Summary We are seeking a proactive and organised Office Manager to support a 2-year project based in Holywell, focused on remediation, piling, groundworks, concrete slabs, demolition, and heavy civils works. This role offers flexibility as either a temporary or permanent position and is ideal for a candidate with experience in construction or civil engineering environments. The successful candidate will be responsible for managing office operations of a Welfare village with potential capacity for up to 500 members of staff on site. They will also be coordinating between site and office teams and ensuring smooth administrative and logistical support for the project delivery. You will play a key role in supporting project teams involved in piling, groundworks, and remediation activities, ensuring efficient communication and documentation flow. Key Responsibilities • Manage day-to-day office operations and provide administrative support to project teams • Coordinate communication between site personnel, subcontractors, and suppliers • Support project documentation, including health and safety records, contracts, and prog...

We are seeking an experienced Civil Works Superintendent to join our clients team on a major decommissioning and carbon capture project in Liverpool Bay. Reporting to the Construction Site Manager, you will lead a small civil supervision team and ensure subcontractors deliver safe, efficient and compliant work on site. Key Responsibilities * Promote and enforce safe working practices and environmental protection. * Oversee all civil works (direct or subcontracted) to meet quality, schedule and contractual requirements. * Develop time schedules and coordinate labour, plant and technical resources. * Drive cost-effective delivery of civil construction activities, working closely with supervisors. * Prepare progress reports, highlight deviations, and propose corrective actions. * Monitor productivity and workflow, liaising with wider project disciplines. * Support troubleshooting and resolution of technical issues on site. * Manage technical and administrative documentation. * Ensure timely MC certification and punch-list clearance. About You * 15–20 years’ experience in project/site-based civil roles (subcontractor management, supervision, site management). * Strong background in dewatering, piling, civil supervision, and team leadership. * Relevant technical diploma or equivalent...

Location: Uxbridge Department: Legal Reports to: Legal Director Contract length: 6 months Job Purpose The Resourcing team is working in partnership with a global cruise line company based in Uxbridge. Our client is seeking a motivated and detail-oriented Legal Specialist to join its in-house legal team. This diverse role offers exposure to the fast-paced and multifaceted operations of a maritime legal department. The successful candidate will provide comprehensive administrative and legal support, assist with claims management, support with contracts, and contribute to various legal projects as required. Key Responsibilities • Provide administrative and organisational support to the legal team., • Assist in the management and coordination of legal claims., • Liaise with internal departments to collect and verify relevant information and documentation., • Review and proofread legal documents and correspondence., • Support the review and prep...

Parexel is beginning to search for an experienced Senior Clinical Trial Administrator to join one of our key sponsors in the Clinical Trial Specialist. In this role you will provide technical and administrative support to the clinical study teams responsible for clinical trial execution. Support mod

Mixed Tax Director – Accountancy Practice – Middlesex – Top 50 Firm About the Company: Our client is well established and serves a diverse client base across a range of industry sectors. Their work is focused wholly on owner managed businesses, with turnovers from circa £1m up to £250m. They provide a wide range of services including audit, accountancy, book-keeping support, payroll bureau, tax compliance, specialist tax services, M&A and deal/transaction support. The firm consists of 29 partners, 6 of whom are based in the West London office together with 50 professional and administrative staff members. About the Opportunity: Our client currently requires a new tax director to support the continued organic growth of the business. The role consists of managing a team of tax professionals in delivering a mix of personal and corporate tax compliance and advisory work. The individual will report to the firm’s head of tax and the managing partner of the West London office. About the Responsibilities: As tax partner your role will involve: * Liaising with clients and managing client expectations. * Working with general partners on interesting and complex mixed tax advisory issues * Delegating and training the team on the preparation of transaction documents in connection with company reorganisations, share schemes, property transfers, trusts, corporate sales and acquisitions and de...

As the research finance expert, this role is a key point of financial advice and support to academic researchers, Institute Administrative staff and other University departments involved in post award administration, and will manage a portfolio of research projects, many large and / or complex. As t

Fashion Junior Merchandiser | Premium | Circa £40,000 | + Hybrid Working, Bonus Scheme & Wider Benefits This Junior Merchandising opportunity is with an established ladieswear brand who are passionate about bringing a glamour ethos into all product ranges they take to market. This is day to night dressing, feeling your best throughout the day and always being stylish, classic and on trend. A really lovely ladieswear brand with huge success, who are only getting bigger. Benefits : 25 days + 8 Days BH + 1 day for your Birthday! Core hours - 9am-5:30pm Early Finish Fridays Bonus Scheme % 50% Staff Discount Life Assurance Pension WFH As the Junior Merchandiser you will be confident in the set up of new reporting tools, communicating daily with partners and trading partners stock online whilst striving to meet growth plans for each brand. Responsibilities Include: Own daily line sales, update your forecasts for all areas Monitor stock vs sales across all platforms, and gain full trading visibility into partners performance each week Review margin across all lines weekly, whilst being able to protect new product margin gains with the wider buying and merchandising team Build lessons learnt decks for each season Continuously analyse stock, sales, availability, size ratios Suggest and implement mark down and promo's with the trading team Protect never out of stock lines with forecasting accurately at the start of each season Place well balance order qunatities on each range, producing clear ranges with hero and core lines Manage all admin amends and updates around data dumping and actualised sales Work closely to all product teams, in house and partner side on the trading calendar Ensure stock is in at the right time, in the right place and well stocked at all times to achieve sales You will identify where cancellations and phasing activity needs to occur with the support of your assistant and trainee. Development of junior members of the team, motivating team morale whilst setting realistic goals & objectives. Ensure that the daily administrative tasks are done being done accurately & in a timely manner by your direct reports. Review product and supplier mix's with your Buyer to ensure that the right product, quality and designs are being brought into the business BH35013 TPBN1_UKTJ

A recruitment agency based in Uxbridge is seeking a motivated Legal Specialist to provide comprehensive support to a maritime legal department. Responsibilities include administrative support, claims management, and contract preparation. The ideal candidate will have a Bachelor's degree in Law and 2

Provide administrative support to senior property managers. We’re reshaping careers and lives through a gold standard of property recruitment by connecting exceptional talent with leading organisations. Maintain accurate and up‑to‑date records and reports relating to property management activi