487 Best systems manager Jobs in Derby (July 2026)

Payroll Manager

1 day ago

Derby

Payroll Manager Contract: 6 Months Contract Location: Derby (Fully Onsite) Payrate: £23.92 per hr. via PAYE / £30.82 per hr. via Umbrella Role Purpose To lead and manage the Payroll, Pensions and Employee Benefits functions within HR Shared Services, ensuring accurate and timely end-to-end payroll processing, compliance with legislation and Client's policies, and high standards of customer service for internal services and sold-service customers. Main Responsibilities: • Lead and manage payroll, pensions and benefits services - Provide overall management of the payroll, pensions and benefits functions within HR Shared Services to ensure accurate and timely payments for all Client's staff and sold-service customers, including full accountability for the end-to-end payroll processing cycle, BACS production, RTI submissions and finance interfaces., • Ensure compliance and effective controls - Maintain and monitor robust control procedures and processes to ensure compliance with relevant legislation (including HMRC regulations, pensions legislation and data protection), Client's policies, financial regulations and audit requirements, implementing recommendations and improvements as required., • People management and team development - Provide full people management for the payroll, pensions and benefits team, including recruitment, induction, development, training, performance management, attendance management and support for apprentices, building a positive, professional team culture focused on continuous improvement and customer service., • Customer service and stakeholder relationships - Develop and maintain strong working relationships with internal managers, employees, external customers and suppliers, promoting the service, resolving complex and sensitive pay and benefits issues, and ensuring high standards of customer care and positive customer feedback., • Performance management and service improvement - Use performance intelligence and key performance indicators to monitor and improve team productivity, accuracy and efficiency, leading the review and streamlining of processes and systems to deliver efficiency savings and enhanced service quality., • Financial management and income generation - Contribute to the management and monitoring of payroll-related financial activities, including the accurate submission of finance files, timely payment to third parties, correct processing of recharges, and maintaining and developing sold-service income streams and service level agreements with schools and external customers., • Legislative, policy and project leadership - Maintain up-to-date knowledge of payroll, pensions and benefits legislation and employment law, interpret and communicate changes, implement necessary amendments to policies, systems and procedures and lead or contribute to HR projects and audits, including representing HR Shared Services at internal and external meetings and committees as required., • Corporate responsibilities - Ensure all duties are carried out in accordance with the Client's policies and procedures, including Equality and Diversity, Health and Safety, environmental policies, standing orders, financial regulations and the Managing Individual Performance Scheme. Skills and experience: • Proven track record in managing end-to-end payroll processing in a large/complex organisation, including payroll run, BACS production, RTI submissions and costing ledger interfaces, • Ability to lead and oversee payroll, pensions and employee benefits functions, ensuring accurate and timely payments to employees and sold-service customers., • Skilled in interpreting and applying pay, pensions and benefits legislation, including HMRC and Pensions Regulator requirements, and data protection in a payroll context., • Demonstrated ability to lead and manage staff, including recruitment, performance management, attendance management, training and development, mentoring and supporting staff, including apprentices, and to develop skills and performance., • Proficient user of HR Information Systems (e.g. iTrent or similar) and document management systems for payroll and HR processing and record keeping., • Able to produce and use management information and key performance indicators to monitor and improve payroll, pensions and benefit services., • Proven ability to review, streamline and improve processes and procedures to achieve efficiencies and enhance service quality., • Confident in working with internal and external auditors on payroll and pensions and implementing audit recommendations., • Skilled in working with internal customers and other external organisations, including maintaining and developing sold services and income streams., • Able to contribute effectively to budget monitoring processes, including accurate financial interfaces and correct processing of recharges and third-party payments., • Track record of initiating, leading or actively contributing to HR/payroll -related projects and implementing agreed recommendations., • Able to provide clear, accurate advice and guidance to directors, managers and employees on pay, pensions and benefits policies, procedures and systems., • Knowledge and understanding of local government payroll and pension arrangements., • Good level of IT proficiency, including confident use of Microsoft Office (particularly Excel) to analyse data, produce reports and present management information. Qualifications: • CIPP qualification (Chartered Institute of Payroll Professionals) or equivalent payroll/pensions professional qualification, or ability to demonstrate equivalent level of knowledge through substantial relevant payroll/pensions experience, • Management/leadership training or qualification (e.g. ILM or equivalent). Equalities • Knowledge and awareness of the Equality Act 2010 and how it applies to this job, • Ensure that equality issues are identified, promoted and managed in all areas of your work. Personal qualities: • Strong analytical and problem -solving skills, with the ability to interpret complex information, identify issues and develop practical solutions in a payroll context., • Ability to prioritise and organise own workload and that of the team to meet strict and recurring payroll and statutory deadlines, • High level of accuracy and attention to detail in all aspects of work, particularly in processing and checking payroll and pension information., • Well -developed verbal and written communication skills, including the ability to explain complex and sensitive pay and employment issues clearly to non -specialists., • Ability to build, lead, motivate and develop a team, creating a culture of high performance, customer focus and continual improvement., • Ability to build and maintain positive working relationships with colleagues, managers, trade unions, external customers and suppliers., • Ability to negotiate, influence and gain co-operation from managers and stakeholders to ensure compliance with policies, procedures and legislation., • Commitment to delivering high quality customer service and to resolving queries and complaints promptly and effectively, including undertaking root cause analysis., • Commitment to personal continuous professional development and keeping up to date with payroll, pensions and benefits legislation and best practice., • Willingness to work flexibly to meet critical payroll and service deadlines, in line with Client's policies., • Able to work collaboratively as part of the wider HR management team and to represent HR Shared Services at internal and external meetings/committees. If shortlisted, a recruiter from the team will contact you within 24–48 hours for an initial discussion. The call will come from a Manchester number (either 0161 or +44 161).

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