Admin office jobs in Houston, Texas - Page 2Create job alerts

Job Description Job Title: Service Admin Specialist Company: Scott Equipment Company Location: Houston, TX Job Type: Full-Time Department: Service About Us: Scott Equipment Company is a leading distributor of commercial laundry equipment with over 30 years of industry experience. We pride ourselves on delivering top-tier service and support to our customers across the region. As we continue to grow, we're seeking a detail-oriented Service Admin Specialist to join our service department team. Position Overview: The Service Admin Specialist plays a critical role in ensuring accurate and timely billing for service calls. This role is responsible for reviewing completed service tickets, verifying data, and generating customer invoices using Microsoft Business Central and Salesforce. The ideal candidate is detail-focused, organized, and comfortable working with both internal teams and external customers to resolve billing questions. Key Responsibilities: * Review completed service tickets to ensure all required information is accurate and complete in Salesforce Field Service. * Verify customer, equipment, and service technician details. * Accurately generate and process service call invoices in Microsoft Business Central. * Update and manage service call data and customer interactions in Salesforce. * Communicate with service technicians, parts coordinators, and dispatch to resolve discrepancies. * Respond to internal and external inquiries regarding invoices or billing adjustments. * Ensure billing is completed within established timelines to maintain healthy cash flow. * Assist with reporting, reconciliations, and other administrative tasks as needed. Qualifications: * 2+ years of experience in an invoicing, billing, or administrative role (service industry preferred). * Experience using Microsoft Business Central and Salesforce is not required but a plus. * Strong attention to detail and accuracy. * Ability to manage multiple tasks and deadlines in a fast-paced environment. * Excellent communication and organizational skills. * Proficiency in Microsoft Office, especially Excel and Outlook. What We Offer: * Competitive pay and benefits * Health, dental, and vision insurance * 401(k) with company match * Career growth opportunities in a growing company * Supportive team environment

Job Description ADMINISTRATIVE ASSISTANT - PART TIME Sylvan Learning Center is hiring an administrative assistant who will keep us on track as we go through our very busy days. Sylvan has been helping students succeed in school for over 35 years and you will be our first contact with the many phone calls and visits we receive from parents, students and those asking about our services. For this reason, you must be outstanding on the phone and have the ability and willingness to offer exceptional customer service. The Admin/Coordinator supports the Center Directors in scheduling appointments, students and teachers, all reception functions and administrative services along with supporting student activities. We also expect our Administrative Assistant to check-in clients for identity screening services and test proctoring. Be part of a team who work together so that students succeed and parents get the best customer care possible. Qualifications • Must have the ability to multi-task and remain calm under pressure., • Enthusiastic, welcoming demeanor and professional customer service skills., • Attention to detail, • Two years office experience preferred, • Computer proficient, ready to learn our center operations software., • Organizational skills and ability to self-direct., • Ability to work well under pressure., • Ability to maintain confidentiality., • Ability to react to change productively and handle other essential tasks as assigned., • Ability to pass a federal background check., • Ability to prioritize, multi-task, and produce high quality and accurate work., • Ability to create a welcoming and professional front desk environment for our students, families, and community.

Job Description We are seeking entry-level admin assistants to integrate with one of several departments. Applicants should have prior experience working in an office environment and must be familiar with creating and maintaining spreadsheets and word documents. Currently, our office is in Northwest Houston on Hwy 290 near Tidwell (77040 ZIP). At the beginning of March 2022, we will be relocating to Southwest Houston on Westpark Tollway near Beltway 8 (77036 ZIP). Candidates should apply only if they are able to commute to Northwest Houston for the next three months and to Southwest Houston once the office has been relocated. Salary: $11.00 - $14.00 an hour DOE Job Type: Full-time Duties • Data-entry, • Compiling reports, • Updating and maintaining records, • Creating and distributing documents, • Maintaining files, spreadsheets, and databases, • Serving as a point of contact between associates and management, • Performing file audits to ensure that all required documentation is collected and maintained, • Assisting with any other miscellaneous tasks deemed necessary to departmental operations Qualifications • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multitask, • Prior experience in an office or administrative environment Requirements • Basic computer operation skills, • Working knowledge of spreadsheets and word documents, • Effective time management and organizational skills, • Excellent written and verbal communication skills, • Professional appearance and demeanor We are looking forward to hearing from you! We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Search terms: Office, admin, HR

Job Description This is the kind of job most people don’t notice until it’s not done. And that is exactly why it matters. The systems you maintain (billing, mail, contracts, payment tracking) are the foundation that holds the entire firm together. When these tasks are handled with precision, the legal team can focus, the clients feel informed, and the business runs smoothly. We need someone who finds satisfaction in knowing everything is where it should be, nothing is late, and every number lines up. If that is you, you will be respected, trusted, and left alone to work your magic. Apply today! Compensation: $20 - $24 hourly Responsibilities: Billing and Financial Tracking • Maintain accurate client account statements, • Apply payments and update client ledgers, • Log and process refunds, payment adjustments, and disputes, • Track payment plans and update system records accordingly, • Follow up on late or missing payments, • Apply late fees to overdue balances as directed, • Notify the legal team when clients fall behind on payments, • Prepare financial summaries for review by leadership, • Track time entries from staff and calculate the internal cost per case, • Coordinate with the CPA and bookkeeper to ensure financial records match, • Use QuickBooks to track payments and assist with reconciliations, • Prepare and deliver weekly billing and collections reports to Management Mail Handling and Packet Logistics • Pick up, sort, and scan mail two to three times per week, • Maintain a tracking log of all incoming and outgoing mail with dates and delivery confirmations, • Upload scanned mail to the correct client case file, • Notify the legal team of important or urgent mail items, • Drop off documents to the court or government agencies as needed, • Print, assemble, and prepare legal packets for shipping, • Create shipping labels and confirm delivery of all outgoing packets, • Follow through with every mailed packet, confirm delivery, and update the client’s file, • Notify the appropriate team if a packet is lost or delayed, • Maintain secure storage for sensitive physical mail. The dog's name is Paulo Pink, • Archive paper files in the office storage at the end of each month Administrative Support and Process Improvement • Perform periodic audits of invoicing and mail logs to ensure nothing has been missed, • Document step-by-step procedures in a Billing & Mail Operations Manual to make the system repeatable, • Identify and improve inefficient workflows, • Document clear SOPs for other recurring admin and billing tasks, • Provide light admin support for other operations tasks as neededQualifications:, • Comfortable working independently with minimal supervision, • Enjoys numbers, systems, and tracking data more than small talk, • Prefers focused, solo work over fast-paced multitasking or social distractions, • Finds satisfaction in accuracy, structure, and process improvement, • Comfortable meeting with leadership once a week to deliver updates and reports, • Prior experience in billing, bookkeeping, and/or office administration, • Strong attention to detail and ability to spot errors before others do, • Experience using QuickBooks, Excel, and/or Google Sheets for financial tracking, • Reliable transportation for office errands and daily mail pick-up (mileage reimbursed at IRS standard rate), • Must be eligible to work in the United States and pass a background checkAbout Company The mission of The Immigration Force PLLC is to give each client the best odds to win their immigration case. We have created a prosperous venture that is constantly improving, where our job has purpose, and we enjoy the freedom to live anywhere in the world, whilst we contribute to the betterment of the United States. We believe true teamwork begins with self-accountability. Each of us takes ownership of our results, takes pride in our craft, and upholds a culture that values both service and profit. Excellence is recognized, and our efforts are never taken for granted. Though we may be spread across the world, we operate as one team, united by high standards, shared purpose, and mutual trust.

Job Description We are currently looking for a well organized with hard working person to join our dynamic team. The successful candidate should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Duties and Responsibilities: • Compare data with source documents, re-enter data in verification format to detect errors, • Answering calls and emails from clients and notaries; resolve issues that arise, • Input orders from our clients into our appointment system, • Provide support for administrative tasks, • Locate and correct data entry errors, • On the job training will be provided, • Other duties as may be assigned Qualifications and Skills: • Strong attention to detail, • Minimum high school diploma, • Customer service focused with strong interpersonal skills, • Able to work both individually and within a team environment, • Must have previous experience as a admin assistant (or related), • Excellent communicator in both written and verbal, fluent in English, • Time management skills and ability to work on multiple project simultaneously, • Computer literate and proficient with MS Office applications (Excel, Word, Outlook) If you meet all the required for this position, please kindly send your CV along with cover letter. We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.

Job DescriptionWe are seeking a dedicated and organized Admin Assistant to support our Estimating Department. This is an entry-level position, ideal for someone eager to learn and grow within the company. Responsibilities: • Provide personal assistance to office staff, including running errands, booking appointments, and helping with assigned tasks., • Assist with event planning and coordination for office events and meetings., • Handle phone calls, emails, and other correspondence, ensuring all messages are received and responded to promptly with professional phone etiquette., • Maintain an organized office environment, ensuring the office is stocked with supplies and well-maintained., • Complete errands, research, and administrative tasks as assigned. Requirements • Must have a working vehicle and a valid driver's license., • Knowledge of booking vehicles, home, and maintenance services preferred., • Strong organizational and multitasking skills., • Willingness and availability to run errands as needed., • Bilingual (Spanish/English) is preferred but not required. Benefits • Comprehensive health insurance package, • Retirement savings plan, • Paid vacation and sick leave, • Professional development opportunities, • Collaborative and supportive work environment

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job Description We excited to announce we are expanding and looking to grow our team with a new User Access & Provisioning Technician for our Build Room! Position Summary The primary responsibilities for this position would be to build client laptops to include application installation. Additional responsibilities would be to add/remove client users from Active Directory and Office 365, internal Centre break-fix issues, and setting up internal and client shipments. To be considered for the role, all applicants must complete the following assessment: IT Build Room Online Assessment Essential Duties and Responsibilities • Problem management and escalation of issues in a timely manner, • Prioritization of tasks and meeting of deadlines, excellent time management skills, • Excellent troubleshooting and assessment skills, • Excellent written/verbal communication skills, • Must be a team player with outstanding customer service skills, • Entry of timesheets, expense reports, and documentation on or before the deadline, • Keep up to date on market trends, theory, and new ways of doing things; embrace change, • Update client documentation, • Present progress reports to immediate supervisor and or Project Manager (if so assigned), • Help turn business problems into technical solutions, • Manage deployment of equipment in compliance with established technology policies., • 0 - 2 years experience in IT-related study or field., • 0 - 2 years of Field Experience, • Must possess basic knowledge and experience with:, • Windows 10 & 11, • Microsoft Office suite, • Microsoft Office 365 and Autopilot, • Microsoft Windows Administration tools (AD Users and Computers), • Understanding of basic network concepts, • Understanding of application, desktop, and server virtualization, • Understanding of Desktop Deployment / Imaging, • Certifications, • CompTIA A+ Certification a plus, • Windows Server 2012/2008/2016, • Microsoft Office 365 Admin portal, • Work primarily in a climate-controlled environment with minimal safety/health hazard potential., • Occasional lifting (up to 50 pounds and occasionally lift and/or move up to 50 pounds) may be required, • Reasonable accommodations can be made to enable individuals with disabilities/injuries to perform the essential functions of this role. juL7gAfPCb

Job DescriptionWe are excited to announce we are expanding and looking to grow our team with a new Tier 1, Help Desk Support Technician! Our Company Culture: Our diverse workforce allows Centre to develop and leverage knowledge, skills, and experiences that impact our overall success. Within our collaborative environment, our team of consultants work to identify innovative solutions for our clients. Together, we guide our clients through the process of selecting, deploying, and managing IT solutions tailored to their specific business needs. Centre Company Benefits: • Hybrid Work Options, Paid Time Off, and Paid Holidays, • Medical, Dental, Vision, and 401(k) with employer match contributions The primary role for this position would be focused on implementing and supporting various IT Infrastructure technologies as mentioned below with an emphasis on matter resolution, on-boarding of new clients, racking, cabling, installation and removal of hardware, verbose documentation of projects or tasks and other duties as assigned. Essential Duties and Responsibilities • Problem management and escalation of issues in a timely manner, • Prioritization of tasks and meeting of deadlines, excellent time management skills, • Excellent troubleshooting and assessment skills, • Excellent written/verbal communication skills, • Must be a team player with outstanding customer service skills, • Entry of time sheets, expense reports and documentation on or before deadline, • Keep up-to-date on market trends, theory and new ways of doing things; embrace change, • Assist with change-management activities, • Prepare and deliver complete and concise documentation for all projects, • Present progress reports to immediate supervisor and or Project Manager (if so assigned), • Help turn business problems into technical solutions, • Manage deployment of equipment in compliance with established technology policies., • 2+ years experience in IT related study or field., • Must possess basic knowledge and experience with:, • Windows 7/8/10, • Microsoft Office suite, • Microsoft Windows Administration tools (AD Users and Computers, DHCP, DNS, Group Policy, Sites and Services, etc.), • Understanding of basic network concepts, • Understanding of application, desktop, and server virtualization, • Understanding of Desktop Deployment / Imaging, • Certifications, • CompTIA A+ Certification a plus, • Windows Server 2008/ 2012/ 2016, • Microsoft Office 365 Admin portal, • Understanding of File Permissions (NTFS & Sharing), • High School Degree required, • Work primarily in a climate-controlled environment with minimal safety/health hazard potential., • Occasional lifting (up to 50 pounds and occasionally lift and/or move up to 50 pounds) may be required, • Reasonable accommodations can be made to enable individuals with disabilities/injuries to perform the essential functions of this role., • The noise level in the work environment is moderate. WMus0QiZrU