Administrative assistant remote jobs in West Palm Beach, FloridaCreate job alerts

Job Description Provides comprehensive administrative support to a member of the C-suite or an assigned Executive Vice President (EVP) or Senior Vice President (SVP). Serves as a key liaison between the executive and internal or external stakeholders. This position is responsible for managing schedules, communications, and special projects, ensuring efficient office operations, and upholding confidentiality and professionalism at all times. Duties and responsibilities include: • Provide administrative support to a C-suite executive, EVP, or SVP as assigned., • Greet and assist visitors, vendors, executives, and regulators, addressing or directing needs as required., • Provide support to executive(s), teams, departments, Board Members, and guests as needed., • Coordinate travel arrangements - airline and hotel reservations as requested., • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials., • Prioritize emails and respond when necessary, • Maintain various records and documents for the company executive(s) as requested., • Attend meetings and take notes of discussions; prepare the initial draft of minutes and summaries when requested., • Complete a variety of special projects, including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material., • Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages., • Receive, review, and prioritize correspondence for the Executive Office and direct matters to appropriate units., • Serve as gatekeeper for the assigned C-suite executive, EVP, or SVP, facilitating communication with stakeholders., • Manage and expedite market team tasks, channel phone calls, and requests appropriately., • Plan and coordinate events within budget, including meetings and special functions., • Liaise with the Board and Senior Officers when needed., • Support the Senior Executive Administrative Assistant with meetings, materials distribution, travel, and reporting., • Distribute correspondence, prioritize tasks, and ensure project follow-through., • Oversee daily building operations, supply management, workspace organization, and service coordination with building management., • Coordinate physical security access reviews and building-wide decluttering efforts., • Review and process invoices and payments related to cafeteria, meeting, and event expenses and prepare check requests, • Onboarding for vendors, • Handle confidential matters with discretion, • Maintain Command Center readiness for disaster recovery in the absence of the Team Leader., • Excellent organizational and interpersonal skills., • Proficient using the Microsoft Office Product Suite including Outlook, MS Teams, MS Word, MS Excel and MS PowerPoint. This position is fully on-site in West Palm Beach, not hybrid or remote eligible.

Job Description We are seeking a dedicated Legal Assistant to join our team. The ideal candidate will provide administrative support to three associate attorneys and have a minimum of five years experience as a legal assistant in the personal injury field. We work in office - no hybrid or remote work will be considered. Job Duties: · Manage attorney’s calendar including scheduling and confirming depositions, hearings, mediations and meetings & monitoring deadlines. · Create notices, motions, summonses, subpoenas and discovery. · E-file documents with the court and route the documents as needed. · Draft letters to clients, experts, defense, witnesses and others as needed. · Proofread documents for grammatical, spelling and format errors. · Request and manage transcripts as needed. · Case-associate correspondence, court filings, and discovery. · Input case costs · Assist with trial preparation · Open files · Send payment to clients, medical providers, referring attorneys, lien holders, etc. Skills: · Adaptability · Customer service · Attention to detail and accuracy · Effective verbal and written skills · Ability to follow direction and procedures · Respect for confidentiality and discretion · Ability to work well independently and with others · Ability to prioritize · Proficient in Microsoft Office and legal case management software · Knowledge of Personal Injury legal terms and case flow · Sound judgment and decision-making skills · Problem analysis and resolution · Planning and organizational skills · Deadline-driven · Initiative · Research skills · Dependability Education and experience: · Minimum of at least 5 years of experience as a personal injury legal assistant · Experience with legal case management software · Knowledge of law practices as they pertain to personal injury · In-depth working knowledge of Microsoft Office suite Company DescriptionWe are a personal injury firm with our main office in Palm Beach Gardens, Florida. We handle cases all over the state of Florida.We are a personal injury firm with our main office in Palm Beach Gardens, Florida. We handle cases all over the state of Florida.

Administrative Assistant / Customer Support / Remote] - Anywhere in U.Up to $86K per year + Benefits - As a Customer Service Specialist at Sungrow, you will: Support the Sungrow Service team with quotes and order execution; Manage incoming customer inquiries and resolve issues promptly and professio

Customer Support / Administrative Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / Retirement savings / PTO - As a Customer Service Coordinator at GuideWell, you will: Assist with handling inbound/outbound customer calls; Act as an educational resource to patients, fa

Job Description Under general supervision, the Administrative Assistant handles the routine and daily work of the Property Management office. Our Administrative Assistant will interface with tenants, client and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the below duties. Responsibilities: • Perform a variety of administrative tasks for property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying., • Upon receipt, review and process incoming system work orders and takes appropriate action in accordance with established policies and procedures., • Maintain property, tenant, and vendor contact listings for Property Manager., • Maintain service contracts, tenant leases, and insurance certificates and monitors expiration dates in accordance with prescribed standards., • May initiate rent collections correspondence with tenant., • Assist in the coordination of tenant newsletter, events and appreciation packages., • Code and input invoices into accounting system and forwards original invoices to the Accounting department for payment on a regular basis., • Maintain property and administrative files and assists in the preparation of:, • Third Party documents, • Service/Vendor Contracts, • Construction contracts and project documents, • High School Diploma or General Education Degree (GED) required., • Associates Degree or higher preferred., • 2+ years of office administration experience required., • Background in property management preferred., • Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding., • Ability to write routine reports and correspondence., • Ability to respond to common inquiries or complaints from client, vendors, tenants and supervisors., • Ability to effectively present information to small or large groups., • Intermediate to advanced skills with Microsoft Office Suite required., • Strong interpersonal and problem solving skills. About Lincoln Property Company Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: . All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy. Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. Company DescriptionAbout Lincoln Property Company Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: Lincoln Property Company\r\n Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: .

Administrative Assistant / Remote] - Anywhere in U.Up to $20 per hour / Benefits - As a Professional Data Entry Keyer you'll: Read customer and shipping orders submitted in person, via the print catalog and online; Key data into specific Microsoft Excel fields (much of the work for the online orders

Administrative Assistant / Fully Remote] - Anywhere in U.Competitive pay / Medical, dental and vision / 401k / PTO - As a Data Entry Assistant you'll: Perform accurate and timely data entry tasks, transferring project-related data into designated databases; Collaborate closely with the project team

Administrative Assistant / Remote] - Florida Residents Welcome / Competitive pay / Contract / Available 8am-5pm - As a Virtual Assistant you'll: Manage calendars; Make travel arrangements; Manage social media; Create PowerPoint Presentations; Perform invoicing; Create expense reports; Perform light

Office Assistant / Remote] - Anywhere in U.Up to $55K per year / Health, dental & vision / Retirement plans / PTO - As an Administrative Assistant at Food & Water Watch, you will: Assist the HR department and departmental managers in the recruiting process of new staff; Conduct or assist with new hi

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie

Our client is seeking a highly professional and motivated Executive Assistant to support a CEO and growing team in their Florida office. This is a unique opportunity to join a dynamic environment and gain direct exposure to senior executives, investors, and portfolio company leadership. Qualifications: • Bachelor’s degree preferred, • 5+ years of administrative or executive assistant experience, • Background in finance, consulting, or fast-paced corporate environments preferred, • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Strong organizational skills with ability to manage multiple priorities and deadlines, • Polished, professional demeanor with the highest level of confidentiality, • Self-starter able to work independently while supporting remote executives, • Flexible, proactive, and comfortable in a dynamic, fast-paced environment Responsibilities: • Provide direct support to the CEO, under the supervision of the Chief of Staff., • Manage calendars, coordinate meetings, book travel, and process expenses, • Provide administrative support for national team., • Assist with travel and office coordination for executives, including scheduling, desk/office assignments, and logistics., • Support periodic board meetings and events held in-office, including catering, materials preparation, setup, and hotel/flight coordination as needed., • Provide light personal assistance as needed, including reservations and family travel arrangements., • Maintain flexibility with in-office presence: generally Monday–Thursday (9am–5pm) with occasional Fridays as needed. Please submit your resume for consideration. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Administrative Assistant / Fully Remote] - Anywhere in U.Competitive Hourly Pay + Paid Training - As a Data Entry Clerk (Driver Enrollment), you'll: Review applications as well as insurance and vehicle registration documents for accuracy and eligibility; Conduct virtual vehicle safety inspections w

Administrative Assistant / Remote] - Anywhere in U.Competitive Pay - As a Data Entry Clerk you'll: Transfer data from various sources into the new database; Update databases or records with new information as it becomes available; Correct and modify inaccurate files and records; Comply with security

Office Assistant / Fully Remote] - Anywhere in U.Benefits / PST schedule - As an Administrative Assistant you'll: Perform a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing

Office Assistant / Remote] - Anywhere in U.Competitive pay / Flexible schedule - As an Administrative Assistant at LevineFam Charities, you will: Maintain digital records, databases, and filing systems; Schedule and coordinate meetings and appointments; Manage and respond to general emails and phone

Office Assistant / Remote] - Anywhere in U.Competitive pay - As an Administrative Assistant at NADG, you will: Manage and organize virtual files and documents; Schedule and coordinate virtual meetings and appointments; Communicate effectively with team members and clients through virtual platforms;

Office Assistant / Remote] - Anywhere in U.K+ per year / Healthcare benefits / Retirement matching / PTO - As an Administrative Assistant at 1Password, you will: Manage and maintain virtual calendars, schedule appointments, and coordinate virtual meetings across different time zones; Coordinate trav

Office Assistant / Remote] - Anywhere in U.Medical, dental & vision / 401k match / PTO - As an Administrative Assistant at American Regent, you will: Manage and maintain calendars for the department; Coordinate and schedule meetings, conference calls, and appointments; Organize and maintain electron

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

Office Assistant / Remote] - Anywhere in U.Medical, dental & vision / 401k match - As an Administrative Assistant at Creative Circle, you will: Manage and maintain calendars for multiple team members; Schedule and coordinate meetings and appointments; Create and organize documents, spreadsheets, and

Administrative Assistant - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Administrative Assistant experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • $75-$150 (per 1 hour session) If you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call centre employee or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Call Center Representative Agent - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Call Center Representative Agent experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • $75-$150 (per 1 hour session) If you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call center representative, call center agent or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. ELS is hiring for the position of Administrative Assistant in West Palm Beach, Florida.

The Executive Administrative Assistant provides high-level administrative support to the Chief Executive Officer (CEO) of MorseLife Health System. The Executive Assistant acts as a key liaison between the CEO, senior leadership, Board of Directors, and internal/external stakeholders.

Administrative Assistant II - 22010568. Assist with coordinating senior judge assignments in accordance to Administrative Order No. In addition to the primary function of the position, the payroll associate will provide advanced administrative, organizational, coordinating, and clerical support to t

Previous administrative experience is preferred. Responsible for clerical functions and administrative support of food service programs. For positions in Washington State, Maryland, or to be performed Remotely,.

Administrative Assistant Opportunity. Support field team members and other staff with key administrative tasks.

For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. Administrative support experience preferably in facilities maintenance support services.

The position reports to the Office of the President with additional responsibilities in support of administrative functions for the Office of the General Counsel and Special Assistant to the President. What a day of an Executive Administrative Assistant looks like:. Under limited supervision, respon

Kimley-Horn is looking for an Administrative Assistant to join our team in West Palm Beach, FL! This is not a remote position. Partner with other administrative staff firm leaders.

As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timelin

Primary responsibility for providing administrative assistance in support of projects and/or people as a task specialist by utilizing processes and resources in a manner that is efficient, effective, and contributes to the overall success of the department in achieving goals. Accomplish routine and

We are hiring immediately for full-time Administrative Assistant positions. Requirement: Previous administrative experience is preferred. Summary: Responsible for clerical functions and administrative support of food service programs.

Kaufman Rossin Administrative Assistant/Receptionist. Kaufman Rossin is seeking a highly organized, self-directed Administrative Assistant/Receptionist to support our new Palm Beach Gardens office. Support the office with routine administrative duties including reception relief, restocking of kitche

Per Diem/Temporary Administrative Assistant. The University of Miami, Bascom Palmer Eye Institute, has an exciting Per Diem/Temporary Administrative Assistant opportunity in Palm Beach Gardens, Florida. The Administrative Assistant performs a variety of clerical functions and office support activiti

JOB OPENING NOTICE POSITION: Executive Administrative Assistant $82,000 per year 40 hours per week LOCATION: 400 Royal Palm Way Suite 212 Palm Beach, FL 33480 JOB DUTIES: Provide high level administrative support; oversee business and personal schedule; maintain administrative functions for five res

Responsible for acting as a personal and confidential administrative support to senior management and his/her staff. Maintains knowledge of corporate activities to assist in policy, procedure and administrative matters.

Our Administrative Assistant will interface with tenants, clients, and service providers to relieve the Property Manager of clerical work and minor administrative and business details by performing the below duties. Under general supervision, the Administrative Assistant handles the routine and dail

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The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Administrative support experience preferably in facilities maintenance support services. For positions in Washington State, Maryland, or to be performed Remotely,.

This is an Administrative Assistant II position in the Florida Department of Health, Palm Beach County, HIV/AIDS Program. Independently completes assignments of highly specialized administrative responsibilities that require a comprehensive knowledge and understanding of HIV programming, including a

To succeed as our Administrative Assistant, you'll need a blend of administrative know-how, customer service skills, and technical comfort. Administrative Assistant | Seasonal | 20-24 hours per week | Pay up to $21 Hourly | October - March. At Girl Scouts of Southeast Florida, every role connects ba

The Front Desk Administrative Assistant serves as the first point of contact, managing reception responsibilities while providing comprehensive administrative support across various departments. Complete other administrative duties as assigned.

Office Assistant / Remote] - Anywhere in U. Medical, dental & vision / 401k match - As an Administrative Assistant at Creative Circle, you will: Manage and maintain calendars for multiple team members; Schedule and coordinate meetings and appointments; Create and organize documents, spreadsheets, an

Florida State Gov - JobID: 1313507200 [Office Assistant / Receptionist] As an Administrative Assistant at the State of Florida, you'll: Arrange circuit conferences and meetings, coordinating with the various headquarter, regional and circuit program and support services staff, etc; Receive and revie

Office Assistant / Remote] - Anywhere in U. Competitive pay / Flexible schedule - As an Administrative Assistant at LevineFam Charities, you will: Maintain digital records, databases, and filing systems; Schedule and coordinate meetings and appointments; Manage and respond to general emails and phon

Compass Group - JobID: 74572AE247D8666FB56244D01D43A3C0 [Office Assistant / Receptionist] As an Administrative Assistant at Compass Group, you'll: Provide administrative support to the team in a number of areas; Schedule meetings and conference calls, including reserving meeting rooms, organizing se