Administrative assistant jobs in Paterson, New Jersey - Page 4Create job alerts

Data entry or administrative assistant experience is not needed but can be a bonus. Join Our Team as a Work-From-Home Data Entry Research Panelist!. Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds

Office Assistant / Remote] - Anywhere in U.Up to $88,895 per year / Medical, dental & vision / 401k match / PTO - As a Legal Administrative Assistant at Milliman, you will: Support triaging requests from multiple shared email inboxes; Assist with client screening through the ELM system for regulator

Competitive pay / Benefits - As an Administrative Operations Assistant at TapestryHealth, you will: Coordinate and support administrative functions assigned by the director; Support the Client Service Operations team with daily, weekly, and monthly reporting needs; Maintain patient visit schedules,

Office Assistant / Remote] - Anywhere in U. Competitive pay / Medical, dental & vision / 401k match / PTO - As an Administrative Assistant at ITG Communications, you will: Manage and organize all incoming and outgoing correspondence and documents; Schedule and coordinate meetings and appointments; M

Job Description POSITION:Seeking a marketing assistant to join the Marketing Department for our client’s New Jersey Office. This position will report to the Chief Marketing and Business Development Officer. RESPONSIBILITIES: • General support for the day-to-day marketing projects for the firm’s six offices, • Logistics coordination for Firm sponsorships (shipping materials prior to events, sending logos etc.), • Draft preparation/submission of charitable/program ads, update and maintain attorney’s bios Department descriptions and news scroll on website, • Preparing materials per instructions including pitch books, power points and event collateral Research and tracking for all charitable requests, • Posting of all blog entries in a timely manner, • Completion of all firm directory listings that require annual updates on new hires and departures,, • All marketing related assignments for community service projects,, • Competitive intelligence research as assigned,, • General inventory ordering/tracking for brochures, business cards, pitch book supplies,, • General administrative duties including invoice payment,, • Assist with special projects when requested including events and client gifting, data entry and validation into our experience database (Foundations), • Coordinate meetings, deploy firm communications using our email marketing platformREQUIREMENTS:, • College Degree., • Preferably a major/minor in marketing and/or communications, • Proficient in Microsoft Office Suite,, • Proficient in all social media outlets, including but not limited to, Twitter, LinkedIn, Facebook & Instagram

Job Description We are seeking a highly organized and detail-oriented Legal Practice Assistant for our long-term client, a prominent law firm offering legal services to businesses of all sizes and individuals across the United States in various practice areas. This role provides high-level administrative and practice support to attorneys across multiple legal disciplines, ensuring seamless document management, scheduling, client communication, and billing processes. The Legal Practice Assistant serves as a key partner in maintaining efficiency, accuracy, and professionalism within a fast-paced legal environment. The successful candidate will bring strong technical proficiency, excellent communication skills, and a client-service mindset. Key Responsibilities * Provide comprehensive administrative support to attorneys in various practice areas, including drafting, formatting, proofreading, and editing legal documents, correspondence, and reports. * Manage calendars, schedule meetings, depositions, court appearances, client calls, and travel arrangements. * Assist with attorney time entry and billing using InTapp and other firm-approved systems. * Open, organize, and maintain both electronic and physical files using iManage or similar document management systems. * Oversee secure document management, storage, and retrieval processes. * Coordinate the filing and service of legal documents with courts, agencies, and registries. * Serve as a professional and confidential point of contact for clients, handling routine communications. * Track deadlines and ensure timely filing and delivery of all case-related materials. * Support conflict checks, client intake, and engagement letter processes using internal systems. * Collaborate with paralegals, assistants, and other team members to ensure efficient workflow. Required Qualifications * At least 3 years of experience as a Legal Assistant, Legal Practice Assistant, or Legal Secretary in a law firm or corporate legal department. * Experience supporting attorneys in one or more of the following practice areas: Bankruptcy, Corporate, Environmental, Litigation, Real Estate, Tax, or Trusts & Estates. * Strong proficiency in the Microsoft Office Suite, including: * Outlook (calendar and email management) * Word (advanced formatting and editing) * Excel (basic formulas, tables, and tracking) * PowerPoint (preferred, but not required) * Hands-on experience with InTapp (timekeeping and new business intake). * Experience using iManage or another Document Management System (DMS) for organizing and retrieving legal files. * Excellent organizational and multitasking skills with the ability to manage competing deadlines. * Strong written and verbal communication skills, with professionalism in interactions with attorneys, clients, and colleagues. * Ability to work independently while also contributing in a team environment. Preferred Qualifications * Prior experience in a mid- to large-sized law firm or professional services firm. * Familiarity with billing platforms such as Aderant, Elite, or similar. * Understanding of federal and state court filing rules and systems. * Knowledge of complex document production, versioning, and redlining processes. * Ability to adapt to multiple attorney work styles and support across disciplines. Work Environment * On-site role based in a professional office setting in northern New Jersey. * Standard business hours (Monday–Friday), with occasional overtime required to meet deadlines. Compensation & Benefits * Competitive salary range: $80,000 to $115,000, commensurate with experience. * Comprehensive benefits program offered. Master Search Solutions is a direct-hire recruiting firm that specializes in the New Jersey marketplace. We have nearly 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.

Job Description Legal Case Coordinator Harwood Lloyd, LLP of Hackensack, NJ is looking to hire a full-time Legal Case Coordinator to join us in our Insurance Defense Department. Are you a forward-thinking team player who is determined to succeed? Would you like to work for a successful law firm that is not only known as being trustworthy and hardworking but also dedicated to giving back to our community? Are you an energetic problem solver that is passionate about the law? Do you want to be part of a diverse team that serves people from a variety of backgrounds and experiences? If so, please read on! We offer a competitive benefits package for our full-time employees that includes health and dental insurance, long-term disability, firm-paid life insurance, a 401(k) plan with matching and profit sharing, generous paid time off allowance (PTO), paid holidays plus more! Perks like mid-week bagels, pizza luncheons, company outings, and much more are also enjoyed by our staff! If this sounds like the right opportunity for you, please apply now! ABOUT HARWOOD LLOYD, LLP Harwood Lloyd, LLP is a full-service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm. Today, our firm has grown to a roster of over 35 attorneys, each of whom has been carefully selected to ensure that we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market. Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News - Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers. Our team shares the common goal of providing clients with high-quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally. LEGAL CASE COORDINATOR, INSURANCE DEFENSE As a Legal Case Coordinator in Insurance Defense, you work hand-in-hand with our attorneys to provide daily administrative support by composing discovery letters and pleadings, filing motions and organizing exhibits, and opening, maintaining and organizing client files. Whether it's monitoring attorney's calendars and answering client calls with a professional telephone etiquette, or scheduling Zoom meetings, your accuracy, thoroughness, and attention to detail ensure that things are done right the first time. Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with clients, the courts, and colleagues throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority. QUALIFICATIONS FOR A LEGAL ASSISTANT • At least 2 years of legal assistant experience working for a law firm, • Previous experience with court filings and court procedures., • Excellent organizational skills with ability to multi-task, • Strong knowledge of Microsoft Word., • Ability to work independently and as a team member WORK SCHEDULE This is a full-time, Monday-Friday, 9:00 am - 5:00 pm position. READY TO JOIN OUR LAW FIRM? If you feel that you would be right for this Legal Assistant position at our law firm, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!

Job Description Our client, a well-established law firm, is seeking a Legal Assistant to support attorneys in the Trusts & Estates Practice in Essex County, NJ. The role involves performing a mix of administrative, organizational, and confidential legal support duties for attorneys in a fast-paced environment. Key Responsibilities • Provide comprehensive administrative and legal support to attorneys in the Trusts & Estates group, • Attend client meetings (on-site and off-site) to witness client document signings, • Transcribe legal briefs, correspondence, and memoranda from rough drafts or dictation, • Prepare and edit various legal documents, including letters, pleadings, and agreements, • File legal documents electronically with courts and other agencies, • Manage attorney calendars, schedule meetings and appointments, and coordinate travel arrangements, • Handle incoming and outgoing correspondence, including mail and email, • Prepare and process billing, proofread billing sheets, and review/edit draft invoices, • Maintain and organize confidential legal and administrative files, • Assist with reimbursements and internal expense reporting, • Provide support to other attorneys and legal assistants as needed across the practice group, • 3–5 years of experience as a legal assistant, preferably in a law firm setting, • Strong knowledge of legal office procedures, terminology, and document preparation, • Familiarity with Trusts & Estates work preferred, • Proficiency in Microsoft Word, Outlook, and Excel, including redline comparisons, • Experience using digital dictation tools (e.g., BigHand or similar software), • Excellent proofreading, grammar, and written communication skills, • Ability to multitask, prioritize, and manage time effectively in a fast-paced environment, • Strong attention to detail and commitment to maintaining confidentiality, • Team-oriented mindset and professional demeanorCompensation & Benefits, • Annual salary range: $60,000 – $85,000, depending on experience, • Eligibility for discretionary bonus, • Comprehensive benefits package Master Search Solutions is a direct hire recruiting firm that specializes in the New Jersey marketplace. We have nearly 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.

Job Description Job Title: Litigation Legal Administrative Assistant Location: Hackensack NJ 07601 Salary/Payrate: $90-$115K and AWESOME benefits!!! Work Environment: Hybrid (2 of days WFH) Term: Permanent / Fulltime Bachelor’s degree required: Preferred Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION Our client, a prestigious law firm, is seeking an experienced Legal Administrative Assistant to support its attorneys and associates across multiple practice areas, including Bankruptcy, Corporate, Environmental, Litigation, Real Estate, Tax, and Trusts & Estates. Key Responsibilities: • Provide administrative support to attorneys and associates in various practice areas, • Assist with document preparation, filing, and client communication, • Manage calendars, scheduling, and meetings, • Handle confidential and sensitive information with discretion, • Support the preparation of legal documents and correspondence Qualifications: • 3+ years of legal administrative experience, • Strong organizational skills with exceptional attention to detail, • Excellent communication and interpersonal skills, • Ability to multitask effectively in a high-volume, fast-paced environment, • Ability to work independently and collaboratively with a team, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and InTapp, • Knowledge of iManage and PowerPoint is a plus This is an excellent opportunity for a skilled administrative professional looking to contribute to a leading law firm in a dynamic role.

Job Description Our Firm, Sarno da Costa D'Aniello Maceri Webb LLC, is looking for an experienced Legal Assistant with a background in Family Law to provide attorneys with administrative and clerical support. The ideal candidate will be motivated, have an excellent work ethic, and be extremely organized and detail oriented. See what we are about at !! We offer an excellent benefit package, including health, dental, and vision insurance; retirement plan; life insurance and paid time off. Compensation is commensurate with skills and experience. The Legal Assistant will have the opportunity to support the attorneys to enhance the office’s effectiveness by handling the following responsibilities: • Manage the law office calendar by scheduling and monitoring deadlines, • Assist with screening and directing incoming calls, • Communicate with potential new clients, • Timely and accurate update of client systems, • Professionally and effectively communicate with clients, law offices, and courts, both verbally and electronically, • Create, organize and maintain files, both hard copies and electronic files, • Make copies, scan documents and prepare outgoing mail packages, • Format and process key legal documents, • File documents on JEDS, • Assist with general office duties: ordering office and kitchen supplies, dealing with building management, etc., • Minimum of 2-3 years of legal administrative assistant experience as a Family Law legal assistant is required, • College degree preferred, • Familiarity with New Jersey e-courts, • Satisfactory knowledge of the day-to-day operations of a law office, • Strong work ethic and ability as a self-starter, • Computer literacy/proficiency in Microsoft Office, • Ability to multi-task and prioritize assignments while consistently delivering excellent, quality work, • Strong organizational skills and strong attention to detail, • Strong written and verbal communication skills

Minimum of one year of experience working as an administrative or technical assistant in an educational setting preferred. EOF Administrative And Programming Assistant. We are seeking an EOF Administrative and Programming Assistant who will report directly to the Director of the Educational Opportun

Experience as an administrative assistant required. Our client in Hackensack, NJ is looking for an ONSITE Administrative Assistant for a full time position. Provide general administrative support to the accounting department.

Minimum of two (2) years of experience working as an administrative or technical assistant in an educational setting. Administrative Assistant for TRiO Student Support Services. We are seeking an Administrative Assistant for the TRiO Student Support Services (SSS) Classic department.

Administrative Assistant On Site (Wayne, NJ). We are seeking a polished, professional Administrative Assistant to support daily office operations. Perform general administrative tasks such as filing, scanning, and data entry.

The Administrative Assistant I performs a variety of administrative functions.

An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. Administrative Assistant Near Paramus, New Jersey.

We are seeking an Administrative Assistant for a 6+ month consulting position with a Fortune 500 company in Northern New Jersey. One plus years experience in an administrative role.

Administrative Assistant Opportunity. SERVPRO of Hackensack / Little Ferry is hiring an Administrative Assistant!. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and emai

The Administrative Assistant II position in the Hackensack Meridian School of Medicine provides high-level support to the Department Leader(s) with a wide range of administrative and general office support. A day in the life of an Administrative Assistant II at Hackensack Meridian Health includes:.

We are looking to hire an Administrative Assistant to support our Cliffside Head Start Program. If you are new to the human services or social work field, or an experienced administrative professional, we welcome you to work in our Head Start preschool program. Minimum of a High School Diploma/GED w

Experienced administrative coordinator/assistant located in Oradell, NJ (local candidates only) Monday Thursday 9am-5:30pm & Friday 8:30am-5pm This is an onsite position - not a remote position Salary $35,000 to $45,000 base salary (depending on experience) Please be advised we do not offer health

Provide administrative support to the HR department, including scheduling interviews, assisting with onboarding, and maintaining employee records. General Administrative Support:. Executive Assistant To The CFO.

Administrative and/or bookkeeping assistance with various projects as assigned. Administrative assistance with time and attendance initiatives. To assist the Chief Financial Officer in the implementation of fiscal operations by providing clerical and administrative support for the Business Office.

A minimum of five years of administrative assistant experience. Administrative Assistant provides comprehensive support to the VP/GMs of the Specimen Acquisition and Lab Specimen Management Platforms as well as three other WW Leadership Team members. The assistant also plays a key role in preparing

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative and personal support to a senior executive. This hybrid role blends traditional executive support with personal assistant responsibilities to ensure seamless management

To provide high-level, confidential administrative support to the Assistant Vice President of the Polyolefins Division.

Staff Scheduling & Time Management Support Track Epic team member schedules, planned time off, and availability Assist with coordinating coverage and meeting schedules around PTO and training commitments Maintain up-to-date team calendars to support project planning General Administrative Coordinati

The Administrative Assistant II position in the Hackensack Meridian School of Medicine provides high-level support to the Department Leader(s) with a wide range of administrative and general office support. Bachelor's Degree or significant work experience equivalent to a minimum of 5 years of work e

Administrative Assistant On Site (Wayne, NJ). We are seeking a polished, professional Administrative Assistant to support daily office operations. Perform general administrative tasks such as filing, scanning, and data entry.

Staff Scheduling & Time Management Support Track Epic team member schedules, planned time off, and availability Assist with coordinating coverage and meeting schedules around PTO and training commitments Maintain up-to-date team calendars to support project planning General Administrative Coordinati

Pride Health is hiring a Executive Administrative Assistant to support our client's medical facility in Secaucus NJ 07094. Job Title: Executive Administrative Assistant. Respond to procedural and administrative requests from internal and external stakeholders.

A minimum of five years of administrative assistant experience. Administrative Assistant provides comprehensive support to the VP/GMs of the Specimen Acquisition and Lab Specimen Management Platforms as well as three other WW Leadership Team members. The assistant also plays a key role in preparing

Serves as administrative liaison with others within and outside the company regarding administrative issues. Position : Administrative assistant. Administration is responsible for performing a variety of administrative activities in support of their assigned work team.

Competitive pay / Benefits (Medical-Dental-Vision-Disability-401k) / Generous time off - As an HR Administrative Assistant you'll: Answer and direct departmental emails and phone calls; Process required paperwork for employee transfers, changes in job classification, salary increases, and other rela

Staff Scheduling & Time Management Support Track Epic team member schedules, planned time off, and availability Assist with coordinating coverage and meeting schedules around PTO and training commitments Maintain up-to-date team calendars to support project planning General Administrative Coordinati

A minimum of five years of administrative assistant experience. Administrative Assistant provides comprehensive support to the VP/GMs of the Specimen Acquisition and Lab Specimen Management Platforms as well as three other WW Leadership Team members. The assistant also plays a key role in preparing

Administrative Assistant/Secretarial/Clerical/Secretary. Administrative Assistant (12 Month) - Counseling Office.

Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant. Office administrative duties such as preparing email and written correspondence.

The Administrative Assistant II position in the Hackensack Meridian School of Medicine provides high-level support to the Department Leader(s) with a wide range of administrative and general office support. Bachelor's Degree or significant work experience equivalent to a minimum of 5 years of work e

A minimum of five years of administrative assistant experience. Administrative Assistant provides comprehensive support to the VP/GMs of the Specimen Acquisition and Lab Specimen Management Platforms as well as 3 other WW Leadership Team members. The assistant also plays a key role in preparing prof

Executive Assistant to the CFO. We are seeking a highly organized and detail-oriented Executive Assistant to support our CFO in managing both personal and professional tasks. Additionally, this person will be expected to support the HR department in various administrative capacities.

Our client in Hackensack, NJ is looking for an ONSITE Administrative Assistant for a full time position. Experience as an administrative assistant required. Provide general administrative support to the accounting department.

Back up other Legal Assistants when necessary. Executive Assistant experience in lieu). Prior experience as an Executive Assistant may be helpful.

We are seeking an Administrative Assistant for a 6+ month consulting position with a Fortune 500 company in Northern New Jersey. One plus years experience in an administrative role.

Senior Administrative Assistant (Temporary). Senior Administrative Assistant. Minimum of four years of administrative experience supporting multiple individuals.

This role is responsible for managing complex calendars, c Administrative Assistant, Administrative, Leadership, Assistant, Insurance, Support, Manufacturing. Administrative Assistant provides comprehensive support to the VP/ GMs of the Specimen Acquisition and Lab Specimen Management Platforms as w

We are seeking a EOF Administrative and Programming Assistant who will report directly to the Director of the Educational Opportunity Fund Program. Minimum of one year of experience working as an administrative or technical assistant in an educational setting preferred. The Assistant is responsible

Provide administrative support to the HR department, including scheduling interviews, assisting with onboarding, and maintaining employee records. General Administrative Support:. Executive Assistant to the CFO.