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Job DescriptionAscend Talent Solutions Job Description Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: • Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team., • Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy., • Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards., • Codes such items as invoices, vouchers, expense reports, check requests, etc. with correct codes conforming to standard procedures to ensure proper entry into the financial system, • Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues., • Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator. Position Requirements, • 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus!, • Highly proficient in Microsoft Word, Excel, and Outlook., • Professional, reliable, flexible and have a positive, can-do attitude., • Excellent attention to detail with strong customer service skills and ability to prioritize, • Ability to communicate well in both written and verbal communication forms., • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects., • Strong interest in real estate. Education, • Bachelor’s degree preferred or similar work experience Benefits, • Medical, Dental, and VisionCompensation, • $24 - $26/hrly

Job Description Title: Human Resources Coordinator Reports To: Senior Human Resources Manager Department: Human Resources Location: Oakland, CA - Onsite Schedule: Monday through Friday Travel: Local travel may be required Salary: $31.25-$36.06 DOE ($65,000-$75,000) Employee Status: Temporary, Full-time, Non-Exempt Union: N/A Supervises: N/A Agency Summary The Unity Council is a non-profit Social Equity Development Corporation with a 60-year history in the Fruitvale neighborhood of Oakland. Our mission is to promote social equity and improve quality of life by building vibrant communities where everyone can work, learn, and thrive. Our programs aim to provide the community with the tools, knowledge, and resources to transform their lives and ultimately achieve their long-term educational, career, and financial goals. These holistic programs and services reach more than 8,000 individuals and families annually in five languages. Programs include early childhood education, youth mentorship and leadership development, employment services, career readiness training, housing and financial stability, senior citizen services, affordable housing and neighborhood development, and arts and cultural events. Our work expands beyond the Fruitvale district and now reaches across Oakland and into Contra Costa County. The Unity Council employs a diverse workforce of more than 350 people who reflect the linguistic, cultural, and ethnic identity of the communities we serve. Position Summary The Human Resources Coordinator supports the HR department by handling various administrative and operational tasks. This role focuses on administrative support, leave management, workers' compensation, and ensuring compliance with labor regulations. Responsibilities Essential Duties and Responsibilities Administrative Support • Provide general administrative support to the HR team, including filing, scheduling, document preparation, and maintaining confidential records., • Manage HR systems (ADP, LMS, etc.) with accuracy and data integrity., • Respond to employment verifications, unemployment claims, and other HR-related inquiries., • Assist with HR events, training sessions, and employee engagement activities., • Support full-cycle recruitment, including posting jobs, screening resumes, scheduling interviews, and communicating with candidates., • Assist hiring managers with job descriptions and candidate selection., • Conduct reference checks, prepare offer letters, and coordinate background screenings., • Administer employee leaves (FMLA, ADA, personal) in compliance with federal, state, and company policies., • Serve as the primary contact for employees and managers regarding leave and workers’ compensation procedures., • Draft correspondence, track leave status, and ensure timely return-to-work processes., • Respond to employee benefit inquiries and provide clear, accurate guidance., • Assist with annual Open Enrollment and other benefit changes, ensuring timely and accurate processing., • Coordinate employee training programs and workshops in collaboration with managers and external vendors., • Prepare and organize performance review materials., • Coordinate evaluation schedules, follow-up activities, and maintain performance documentation. Qualifications • Associate’s or Bachelor’s degree in HR, Business Administration, or related field preferred., • 2–3 years HR or administrative support experience; experience with HRIS (e.g., ADP, LMS), recruitment, and labor laws preferred., • Knowledge of employment laws, benefits administration, and leave management., • Strong organizational, communication, and interpersonal skills., • Ability to manage multiple tasks, maintain accurate records, and handle confidential information., • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and HR systems., • Full-time, office-based role with occasional remote support or travel for recruitment events., • Regularly sits, stands, and walks; uses hands to operate office equipment., • Supports a variety of HR functions efficiently and accurately. Pre-Employment Requirements • Background/fingerprints, • Reference Checks, • Cover letter and resume required. The Unity Council is an Equal Opportunity Employer. Women, minorities, and people with disabilities are encouraged to apply.