Group Sales Manager
2 days ago
Cincinnati
The overall objective and purpose of the Group Sales Manager is to plan for group meetings, conferences, and social events. The ability to multi-task, work under pressure, meet deadlines and achieve daily targets, whilst offering a very high level of customer service is a must. Essential Responsibilities • Receive and complete inquiries for group meetings, events, and rooms only groups. Distribute to appropriate Sales Manager based on the Sales Team Deployment., • Directly sell and book SMERF groups., • Build strong relationships with customers to fully understand their needs., • Create detailed event orders & diagrams to meet the specifications of the client, enter rooming lists, manage room blocks, food and beverage requirements, meeting room setups, billing, and other additional needs of the client., • Maintain proper documentation of events, changes, and special requests with updated Banquet Event Orders, group resumes, and rooming lists. Provide accurate and concise information to all departments., • Organize and conduct site visits, pre-planning visits, pre-con, and post-con meetings., • Function as the on-site contact to client and address challenges or concerns immediately., • Maximize revenue by selling all facets of the hotel to include restaurant, bar, patio, and outlets for upselling., • Ability to work with vendors to ensure client satisfaction for all groups., • Communicate and enforce contractual agreements with the client pertaining to meeting space, food and beverage, and special concessions., • Responsible for the collection of attrition charges owed, as directed., • Ensure that all guest checks, payments, master folios, and advanced deposits are submitted to accounting; ensures that any other information, which is necessary and/or helpful for successful catering or group business is submitted to appropriate departments, as directed., • Ensure reward points are posted following the conclusion of the event, as directed., • Collaborate with culinary operations to assist in the development, design, and implementation of custom menus., • Work with sales team to prepare and distribute Group Resume Packet to hotel staff weekly., • Generate thank you notes for departed groups, • Greet all clients (in rotation with sales manager/DOSM for rooms only groups) as they arrive on the day of arrival., • Competently utilize the required systems/equipment and platforms to effectively detail and track the progress of groups from turnover through execution., • Maintain accurate, organized, and up-to-date files including computer filing and sales platform records (attachments, traces, activities, etc.)., • Attend daily ops stand up to provide details on arriving groups, in-house groups, VIPs, and other items as needed, • Review arrivals report to verify room rates, market segments, and company profiles attached., • Provide potential new BT Account info to BT Sales Manager, as needed, • Verify package guest amenities are coordinated with the front desk to ensure guest receives., • Complete amenity forms & note cards and coordinate to ensure guest receives. Log in amenity tracker., • Identify VIP Sales guests and coordinate room assignments with front desk, housekeeping, and food & beverage., • Complete required reporting and documentation., • Directly sell, track, organize, and communicate details for all photo and video shoot bookings., • Continue professional development through educational offering made via industry trade groups and educational hospitality associations., • Encourage repeat business through excellent customer service and inquiry handling., • Other duties and tasks assigned by the management within the job scope. Required Knowledge, Skills, and Abilities • Cultivates engagement and builds loyalty to the hotel., • Proven ability to host/facilitate effective meetings., • Ensure proper time and effort is spent to build high-level performance and consistency., • Leads with courage to provide a culture of accountability., • Utilizes our systems, tools, and resources to accomplish results and achieve goals., • Advanced level of written, verbal, and interpersonal communication skills, • Ability to prioritize and organize work assignments., • Ability to work well in stressful, high-pressure situations., • Knowledge of hotel sales systems, including merging menus, blocking function space, and creating BEO's. Physical Demands • Outside sales calls, servicing groups, site inspections, attending meetings, travel and community/ industry functions, • Lift up to 10 lbs.(amenities when making sales calls, attending trade shows, etc.), • Hotel tours, sales calls, trade shows, • Competitive Salary, • Daily Pay!, • Team Member Hotel Discount Program, • Uniforms Provided for most positions, • Benefits - Health, Dental, Vision, Life Insurance, and other supplemental options, • Paid PTO, • 401k with employer match, • Food and Beverage Discounts, • Tuition Reimbursement