Personal executive assistant jobs in West Palm Beach, FloridaCreate job alerts

JOB OPENING NOTICE POSITION: Executive Administrative Assistant $82,000 per year 40 hours per week LOCATION: 400 Royal Palm Way Suite 212 Palm Beach, FL 33480 JOB DUTIES: Provide high level administrative support; oversee business and personal schedule; maintain administ

Job Description We are seeking an experienced, polished, and highly intuitive Personal & Lifestyle Assistant to become a trusted extension of an Ultra High Net Worth Principal. This is a true principal support role—not an estate or house management position. The successful candidate will provide seamless lifestyle support across the principal's residences and while traveling, ensuring every aspect of their day-to-day life is thoughtfully organized and effortlessly executed. This role is centered around anticipating needs, delivering exceptional service, and creating an effortless lifestyle experience with the highest level of discretion and professionalism. Working closely alongside the Executive Assistant team and household staff, this individual will focus on supporting the principal—not managing the household. The ideal candidate thrives in dynamic environments, is exceptionally adaptable, and enjoys providing concierge-level service wherever the principal may be. Travel is an essential component of this position. The successful candidate should expect to travel approximately 12–16 weeks per year, sometimes for extended periods, providing the same level of thoughtful support whether at a private residence, aboard private transportation, or abroad. Key Responsibilities Household & Lifestyle Coordination • Assist with the daily rhythm of the household, ensuring all activities are coordinated smoothly around the principal’s schedule, • Serve as a liaison between household staff and the administrative team to ensure seamless communication and execution, • Serve as a liaison with household staff and senior housekeepers across all properties and regions to ensure preferences, inventory, service standards, and household readiness are consistently maintained, • Work closely with the Executive Housekeeper to maintain exceptional household operations and service standards, • Help With final walkthroughs of properties prior to departure to ensure all spaces are secure and no personal belongings are left behind, • Comfortably operate within a highly collaborative administrative and household team environment where flexibility, communication, and shared support are essential Personal Concierge Support • Manage personal errands, specialty purchases, collections, and deliveries with efficiency and discretion, • Coordinate appointments, events, reservations, and concierge requests as needed, • Handle high-end shopping and sourcing for apparel, shoes, gifts, home items, liquor, yacht supplies, and specialty requests, • Research and present thoughtful, high-quality options and recommendations aligned with the principal’s preferences, • Maintain strong relationships with preferred restaurants, vendors, and luxury service providers globally, • Coordinate grooming, tailoring, and alteration appointments, • Maintain working knowledge of luxury apparel, designer brands, fabrics, garment care, and wardrobe maintenance to support high-end shopping, tailoring, packing, and presentation needs, • Ensure all confirmed personal bookings and logistics are communicated to the Executive Assistant team for calendar integration and scheduling continuity, • Anticipate day-to-day needs before they are expressed, ensuring personal items, consumables, and preferences are consistently prepared and maintained, • Provide thoughtful personal assistance and lifestyle support to the principal, partner, and family members as needed while traveling or in residence, • Assist with hospitality support and event coordination as needed Travel & Departure Logistics • Support travel preparation and departure-day logistics with a calm, organized, and solutions-oriented presence, • Travel alongside the principal as needed to provide seamless personal assistance, hospitality support, and travel coordination across changing locations and schedules, • Organize, label, tag, and track luggage for travel, • Ensure all personal effects are accounted for prior to departure, including sports equipment, jewelry, accessories, golf clubs, fishing gear, and travel essentials, • Coordinate airport transfers and transportation logistics, including transportation to and from private aviation terminals and FBOs, • Maintain awareness of the location and transport of personal belongings across all properties, • Be willing and available to travel, sometimes on short notice, including to properties in the Dominican Republic, Lake Geneva, and London, • Provide calendar management and travel logistics support as needed in partnership with the Executive Assistant team Inventory & Property Readiness • Maintain working knowledge of the location and organization of the principal’s personal belongings across all properties, • Coordinate with the Executive Assistant team and household staff to maintain accurate inventory systems and overall property readiness, • Assist in maintaining formal inventory systems for personal items, travel essentials, and household assets, • Manage wine inventory and in-home bar organization according to the principal’s preferences, • Coordinate wine selection and cellar management alongside the Executive Assistant team Qualifications • Prior experience directly supporting an Ultra High Net Worth individual or family is required., • Experience traveling with and supporting a principal in a highly personalized service capacity is strongly preferred., • Exceptional organizational skills with meticulous attention to detail., • Ability to anticipate needs and think several steps ahead., • Comfortable working in fast-paced, ever-changing environments., • Outstanding communication and interpersonal skills.

Job Description Service Assistant Patriot Growth Insurance Services | West Palm Beach, Florida | Full-TimeWhy This Role Matters We are seeking a Service Assistant to join our growing Yacht Business Unit in Florida. This role will provide day-to-day administrative and insurance service support to Account Executives and clients, helping ensure accounts are managed accurately, efficiently and with a high level of client service. The Service Assistant will play an important role in the overall client experience by coordinating policy transactions, maintaining accurate account information, communicating with insurance carriers and supporting the Account Executive team with renewals, endorsements and other account needs. This is an excellent opportunity for an organized, detail-oriented insurance professional who enjoys working in a collaborative environment and wants to build expertise in the yacht and marine insurance industry. How You'll Make an Impact • Provide day-to-day administrative and service support to Account Executives managing yacht and marine insurance accounts., • Assist with new business submissions, renewals, endorsements, certificates and other policy-related transactions., • Request, collect and organize information and documentation needed from clients and carriers., • Prepare applications, submissions and other insurance documentation for review by Account Executives., • Communicate with insurance carriers, wholesalers and other business partners regarding account activity and policy transactions., • Process policy changes, endorsements and other service requests accurately and within established timelines., • Assist with renewal preparation, including gathering updated vessel, client, coverage and loss information., • Maintain accurate and up-to-date client, policy and activity information within the agency management system., • Monitor outstanding requests and follow up with clients, carriers and internal team members to ensure items are completed., • Assist Account Executives with preparing client correspondence, proposals, renewal information and other materials., • Respond to routine client questions and service requests or appropriately escalate matters to the Account Executive., • Assist with policy checking to identify discrepancies between applications, quotes, binders and issued policies., • Maintain organized electronic and physical account files in accordance with agency procedures., • Support the team with special projects, reporting and other administrative responsibilities as needed. What You Bring, • 1+ year of experience in insurance, financial services, client service or a related administrative role preferred., • Experience in commercial, personal lines, high-net-worth, yacht or marine insurance is a plus., • Strong organizational skills and exceptional attention to detail., • Excellent written and verbal communication skills., • Ability to manage multiple priorities and meet deadlines., • Strong customer service mindset and professional communication style., • Comfortable working with insurance carriers, clients and internal stakeholders., • Proficiency with Microsoft Office and the ability to learn agency management and CRM systems quickly., • Ability to work independently while also contributing effectively within a team., • Active insurance license or willingness to obtain required licensing is preferred. Real Benefits for Real Life At Patriot, great benefits mean more than coverage; they mean being there through every stage of life: your health, your family, your financial future, or simply time to recharge. Whether you're working or not, life doesn't stop. Neither should your benefits. Highlights Include: • Multiple medical plan options, with preventive care covered at 100%, • Free virtual medical and mental healthcare for employees and their families, plus a dedicated healthcare concierge to help you navigate benefits, compare prescription costs, and make more confident, personalized care decisions, • Employer-paid short-term and long-term disability coverage, • Paid parental leave, • Personalized PTO that lets you take time away when you need it, without traditional accruals, plus separate sick leave, • Competitive 401(k) company match to help you build your financial future, • Comprehensive dental and vision coverage, • Employee Assistance Program with confidential mental health, legal, financial, and work-life supportAbout Patriot Growth Insurance Services At Patriot, we build our teams around a simple idea: people do their best work when they feel supported as whole people, not just managed as employees. We're invested in your growth, not just your output, and we back that up with a competitive salary and a comprehensive health and welfare program that extends to your family and domestic partners too, because who you're building a life with matters to us as much as the work you do. Founded in 2019, Patriot is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. We're currently ranked the 25th-largest broker in the U.S. by Business Insurance and were named to the 2025 Inc. 5000 list of fastest-growing companies. With over 2,100 employees operating in 150+ locations across more than 45 states, our collaborative model gives every person and every agency the resources and support they need to grow, while each agency keeps its own identity, culture, and way of doing business. That growth has never been about numbers alone, it's about the people behind them. Patriot Growth Insurance Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Patriot makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO and DE&I Policy located on our website at www.patriotgis.com.

Job Description Looking for qualified Social Services Assistant to join our family! We are searching for a Social Services Assistant to join our community that is resident and family focused, a team builder, and excited about the opportunity to assist in building a facility culture. The primary purpose of your job position is to ensure that the medically related emotional and social needs of the resident are met/maintained on an individual basis. If you are team-oriented, driven, and excited about the opportunity to care for our residents, then we have the perfect opportunity for you! Major Responsibilities Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Executive Director/LNHA. As part of the admission process, meet with the resident and family to review policies on advance directives, resident rights and non-discrimination. Conduct and document a social services evaluation, including identification of resident problems/needs. Provide/arrange for social work services as indicated by resident/family needs. Assist resident, as needed, with financial planning. Keep the resident’s family informed of resident problems, personal needs, transfers, and changes of level assignment. Meet with the appropriate facility staff concerning resident issues. Act in compliance with all corporate, state, federal, and other regulatory standards. Assist with discharge planning. Provide innovative, responsible healthcare with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results. Minimum Qualifications Must possess a high school diploma or equivalent. One (1) year experience in long-term care preferred. Must demonstrate the ability to assess resident needs and coordinate the discharge planning process. You must be qualified, compassionate, and dedicated to a job well done. We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Aviata Health Group participates in background screenings provided by AHCA. For more information, please click on the link https://info.flclearinghouse.com/

Executive Assistant, Administrative Assistant, or similar role. Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Assistants are expected to be available for clients during business hours as agre

Executive Assistant, Personal Assistant, or similar role supporting a CEO, founder, or senior executive. We’re looking for an exceptional Executive Assistant to provide high-level executive and personal support to Nimble’s CEO. Handle personal and administrative documentation, including Green Ca

We are seeking a highly organized and tech-savvy Executive/Personal Assistant to support our leadership team. Proven ability to work as a personal or executive assistant. Provide personal assistance to executives.

Have 2+ years of experience in an executive assistant, chief of staff, or operations role at a startup or fast-paced environment. Our founder has a strong track record of execution and growth, and we’re looking for an Executive Assistant to help him move faster, stay focused, and operate at his hi

Ability to research companies, identify buying triggers, map stakeholders, formulate a value hypothesis, personalize outreach, and conduct effective first discovery conversations. Comfortable prospecting and communicating with Directors, Vice Presidents, senior operational leaders, Heads of Workplac

Serving as a trusted partner, the Executive Assistant manages complex workflows, coordinates client and executive activities, and ensures the seamless execution of business operations. The Executive Assistant provides high-level administrative, operational, and business support to Managing Directors

Remote Personal Assistant | Entry-Level Welcome | Yes Communities. Position: Personal Assistant – Remote.

Bilgewater Group is a Chicago-based diversified services company founded in 2003.We operate across two core divisions: food service and care.Our food service division manages a network of quick-service and counter-service locations across the greater Chicagoland area, serving thousands of customers

Proven experience as an executive assistant to multiple C-level executives or similar senior leadership roles, preferably in a fast-paced environment like investment management, consulting, financial services, fintech, or a technology startup. We are seeking a highly organized and detail-oriented Ex

Exceptional executive communication, active listening, and consultative selling skills with the ability to engage credibly at the C-suite and SES/Deputy Secretary level. Federal Account Executive – DoD/DoW. Conduct executive-level presentations, product demonstrations, and business reviews that bu

Excellent communication, presentation, and interpersonal skills with the ability to confidently engage senior stakeholders🤝. Mortgage Account Executive – Remote (Los Angeles, CA). We are seeking a sales-driven, partner-obsessed Account Executive to join our high-performing sales team.

Coastal Payroll is hiring a California- based Account Executive/HCM Sales Consultant (mid-level) to help employers upgrade how they run payroll and manage people-without the headaches.

Strong executive presence, with demonstrated ability to influence and earn trust with senior leaders, ask the right questions, and use sound business judgment internally and externally. We are looking for a high-energy, dynamic, and strategic Account Executive to forge and expand Block’s relations

This role serves as the premier entry point into a full quota-bearing Account Executive career path at Sonatype, specifically designed for high-performance Business Development Representatives (BDRs) ready to transition into full sales lifecycle ownership. Company Wellness Week - We shut down compan

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Vercel’s Frontend Cloud provides the developer experience and infrastructure to build, scale, and secure a faster, more personalized web.

Coastal Payroll is hiring a California- based Account Executive/HCM Sales Consultant (mid-level) to help employers upgrade how they run payroll and manage people-without the headaches.

Strategic Account Executive, North.

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This Account Executive position will be working primarily remote.

Remote Administrative Assistant. Proven experience in an administrative or virtual assistant role.

You will build relationships with executives we can help. The goal is to become the kind of person executives actually want to talk to and open doors for.

Strategic Account Executive based in New York. Outstanding communication and negotiation skills, with the ability to present to technical and executive audiences.

Commercial Named Account Executives are the primary point of contact between prospective and existing customers of GitLab within the top end of the mid-market, which currently works with companies that employ between 250 to 3,999 employees. Effective communicator, strong interpersonal skills.

Previous experience as an Administrative Assistant, Virtual Assistant, Office Assistant, or similar role preferred. Previous experience as an Administrative Assistant, Virtual Assistant, Office Assistant, or similar role preferred. Support executives and team members with administrative tasks.

Travel within your territory as needed to build and maintain executive relationships. Experience managing complex, multi-stakeholder sales cycles and engaging executive buyers, including security leadership. Evaluation of strategic alignment and executive-level partnership.

As a Account Executive with Conga, you’ll have the opportunity to sell mission critical and transformational projects to organizations of significant value. Core aspects of the role include creating a strong territory strategy inclusive of multiple resources (Business & Sales Development) prospect

As an Enterprise Account Executive at Cast AI, you are an entrepreneurial enterprise sales professional experienced in selling cloud SaaS in the following or adjacent industries: Cloud Infrastructure, Cloud Cost Control, Cloud Security, and DevOps tools. As we continue our rapid global expansion, we

Eve is redefining legal technology for plaintiff law firms, and we're building the team that will take us there.We help firms handle more cases, recover more for clients, and grow with AI that works across every stage of a case, from intake through resolution.The next generation of great plaintiff f

We’re looking for an Account Executive who will find new opportunities, generate sales pipeline, and manage and expand existing government relationships with state and local governments as we continue to grow sales.

Experience selling both in-person and remotely to executive-level dealership stakeholders (Dealer Principal, GM, GSM, F&I Director). At Upstart, our benefits are designed to support your health, financial well-being, family, and personal growth. Annual wellness allowance to support your physical and

Job Description: Senior Account Executive. As a Senior Account Executive, you will be responsible for building the PCS Software client base and procuring new business logos by contacting new prospects through cold calling and on site customer visits and closing multi-year licensing agreements. The S

Strong executive communication and presentation skills, with the ability to influence both technical and business stakeholders. Senior Account Executive, Enterprise. As a Senior Account Executive at HackerOne, you will play a critical role in expanding our business by helping organizations modernize

At Lighthouse, we’re on a mission to revolutionize commercial strategy as hospitality’s most powerful AI platform.We take the world's largest hotel data network and transform it into real-time intelligence that drives action.We don't just deliver insights; we empower businesses to make decisions

XTIVIA - Senior Account Executive - Commercial ITSM Sales. Senior Account Executive, Commercial ITSM Sales. We are seeking a driven and experienced Senior Account Executive with a strong background in ITSM and enterprise technology sales to lead enterprise sales efforts for our ITSM software, servic

As an Expansion Account Executive, you'll own a portfolio of roughly 55 existing customer accounts and turn them into net new revenue, working closely with Customer Success to identify where our largest customers are ready to expand. Has run complex, consultative sales cycles with multiple stakehold

An Account Executive at Weights & Biases is a quota carrying, enterprise software sales position responsible for meeting and exceeding goals through generating and closing new opportunities while increasing awareness of Weights & Biases in the marketplace. This position is eligible for additional va

We are a global team of innovators and pioneers dedicated to shaping the future of observability.At New Relic, we build an intelligent platform that empowers companies to thrive in an AI-first world by giving them unparalleled insight into their complex systems.As we continue to expand our global fo

Legal Administrative Assistant (Legal Secretary). Our legal administrative assistants play a vital role on our case teams and are respected for their ideas and contributions.

Navigate security, engineering, platform, AI, legal, and executive stakeholders with precision, building multi-threaded champions and credible business cases. Fluency with developers, security leaders, and modern cloud and AI buyers, plus executive credibility with CISOs, CIOs, CTOs, and senior engi

Working from a home office within South Carolina, the Executive Administrative Assistant provides high-level administrative support to school leadership and plays a key role in the daily operations of the school. The Executive Administrative Assistant will be responsible for, but not limited to, the

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an immediate opening for an Information Technology (IT) Project Manager located anywhere within the Firm’s geographical footprint.The IT Project Manager must coordinate and manage department and enterprise level technology projects, provide p

Has 5+ years of experience as an executive assistant to a CEO or senior executive, ideally at a high-growth or startup company. We're looking for an experienced Executive Assistant to our CEO. We want someone who's already done this well for a CEO or senior executive, and is hungry to keep growing t

Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role supporting a CEO, founder, or senior executive. AOA is hiring an Executive Assistant to create the structure and proactive support that helps our CEO spend more of his time, energy, and focus where it creat