Facilities Manager
28 days ago
London
We are seeking an experienced Senior Facilities Project Manager to lead the end-to-end delivery of MOPAC’s major office relocation programme. This is a high-impact role requiring senior-level stakeholder engagement, strategic planning, operational leadership, and expert delivery oversight. You will work directly with the Chief Executive, Board, and senior leadership team, influencing the future of the workplace environment and ensuring a seamless transition to our new office location. This role is perfect for a strategic, resilient, and highly organised leader with deep experience in complex workplace moves, fit-outs, and corporate real estate projects. Salary: £68,454 per year Contract: Fixed-Term Contract Hours: Monday–Friday, core office hours Location: Primarily office-based Directorate: Corporate Services Team: Shared Services Reports to: Shared Services Manager Key Responsibilities Workplace Strategy & People Needs • Lead and coordinate Heads of Terms discussions with the landlord and present proposals to the MOPAC Board., • Define service levels for MOPAC’s new office space., • Conduct needs assessments to understand space, layout and employee requirements., • Ensure the final layout supports collaboration, productivity and wellbeing., • Oversee the complete office fit-out, including procurement of furniture and equipment., • Ensure IT, AV, and hybrid-working technologies fully meet organisational needs., • Monitor all programme expenditure and ensure fees and charges are paid promptly., • Manage budgets covering landlord costs, service charges, and design/fit-out fees., • Build and manage strong relationships with external partners including TfL, GLA, VRU, contractors and suppliers., • Represent MOPAC in key negotiations and partnership discussions., • Champion inclusive and accessible workplace design., • Ensure colleagues with disabilities or accessibility needs are fully supported throughout the move., • Develop and lead a comprehensive move plan ensuring minimal business disruption., • Coordinate logistics, packing, records management, and safe transfer of assets., • Ensure all systems, infrastructure and facilities are operational on day one., • Provide full end-to-end programme leadership, ensuring clear visibility of plans, risks and decision points., • Deliver evidence-based recommendations to senior leaders., • Lead post-move assurance processes, feedback collection, snagging resolutions and business continuity reviews., • Manage staff and resources in line with the Code of Conduct., • Promote equality, diversity and community inclusion., • Ensure compliance with Health & Safety, data protection and FOI policies. Technical Skills & Experience Proven experience delivering large-scale office relocations or workplace transformation programmes. Strong background in programme/project management, facilities, or corporate real estate. Skilled in working with landlords, architects, contractors and fit-out specialists. Knowledge of workplace strategy, hybrid-working and space-planning principles. Strong financial acumen and experience managing multi-million-pound budgets. Excellent senior stakeholder management, negotiation and communication skills. Sound understanding of H&S, compliance, accessibility and sustainability. Hands-on approach to operational delivery and problem solving. Experience embedding ED&I principles in workplace projects. Behavioural Competencies Delivering Outcomes • Delivers high-quality work, manages competing priorities and adapts to change., • Provides visible, motivational leadership., • Upholds professional standards and fosters a culture of integrity, fairness and inclusion, • Plans and prioritises effectively. This is a rare opportunity to lead a high-profile relocation programme that will shape the future of MOPAC’s working environment for years to come. You will have strategic influence, significant visibility, and the chance to deliver a lasting impact for colleagues and stakeholders across the organisation.