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The ideal candidate will be confident, self-motivated, resilient, and able to take on responsibility without direct supervision. You will have strong ambassadorial and inter personal skills and an ability to build good working relationships at all levels. To provide confidential PA support duties working directly for, and in conjunction with, the Managing Director. Previous PA experience is essential. Core Responsibilities Manage a busy and complex diary Daily liaising with China office Provide confidential and sensitive administration support Compilation of reports and presentations for customers Responsible for corporate documents and records, maintaining high levels of confidentiality and archive system Responsible for incoming mail and emails, responding as directed Ability to operate and communicate to a high degree of professionalism Making travel arrangements (flights, hotels, rail, taxis) Organise or provide support for Customer/Staff events Meeting and greeting visitors Samples organisation General housekeeping duties & Personal tasks Management of Contract renewals, and policies. Financial budgeting & accounting Proven record of accomplishment at PA level for senior management – including high levels of integrity and confidentiality Strong organisational skills, with a proven ability and confidence to respond to tight deadlines and juggle conflicting priorities Demonstrable record of accomplishment in secretarial/business administration Ability to organise, prioritise and multi-task – and escalate key items as appropriate High level of computer knowledge, efficiency, and excellence, in Microsoft Office, Excel, Word, PowerPoint and Outlook and One Note at advanced level Familiar with AI Excellent spoken and written communication skills Able to communicate effectively with all levels Excellent numerical skills.

Applicant would be critical in supporting day-to-day office operations and ensuring smooth communication across clients, security staff, and management. • Answer and direct incoming telephone calls in a professional manner. • Respond to client queries and requests promptly and effectively. • Maintain regular communication with security personnel deployed on-site. • Manage schedules, meetings, and calendars for senior staff and management. • Maintain and organize company records, personnel files, and operational documents. • Support onboarding and scheduling of security officers and patrol staff. • Act as a liaison between clients and operational teams to ensure service standards are met. • Support the preparation of client service reports, invoices, and timesheets. • Monitor daily attendance and duty rosters of field staff. • Oversee general office upkeep including supplies, filing systems, and document control. • Assist with compliance documentation, training records, and internal audits. • Coordinate with HR and accounts departments for payroll and personnel updates.

Applicant would be critical in supporting day-to-day office operations and ensuring smooth communication across clients, security staff, and management. • Answer and direct incoming telephone calls in a professional manner. • Respond to client queries and requests promptly and effectively. • Maintain regular communication with security personnel deployed on-site. • Manage schedules, meetings, and calendars for senior staff and management. • Maintain and organize company records, personnel files, and operational documents. • Support onboarding and scheduling of security officers and patrol staff. • Act as a liaison between clients and operational teams to ensure service standards are met. • Support the preparation of client service reports, invoices, and timesheets. • Monitor daily attendance and duty rosters of field staff. • Oversee general office upkeep including supplies, filing systems, and document control. • Assist with compliance documentation, training records, and internal audits. • Coordinate with HR and accounts departments for payroll and personnel updates.

We are seeking a proactive and detail-oriented Company Administrator to join our dynamic team. This role is critical in supporting day-to-day office operations and ensuring smooth communication across clients, security staff, and management. The ideal candidate will possess excellent communication skills, strong organizational capabilities, and the ability to handle multiple administrative tasks efficiently. Key Responsibilities Call Handling & Communication Answer and direct incoming telephone calls in a professional manner. Respond to client queries and requests promptly and effectively. Maintain regular communication with security personnel deployed on-site. Administrative Support Manage schedules, meetings, and calendars for senior staff and management. Maintain and organize company records, personnel files, and operational documents. Support onboarding and scheduling of security officers and patrol staff. Client & Staff Coordination Act as a liaison between clients and operational teams to ensure service standards are met. Support the preparation of client service reports, invoices, and timesheets. Monitor daily attendance and duty rosters of field staff. Office Management Oversee general office upkeep including supplies, filing systems, and document control. Assist with compliance documentation, training records, and internal audits. Coordinate with HR and accounts departments for payroll and personnel updates. Requirements & Qualifications Proven experience in an administrative or coordinator role (security industry experience is a plus). Strong verbal and written communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office software. Ability to manage multiple tasks, prioritize work, and meet deadlines. High level of professionalism, discretion, and organizational skills.

We are looking for fabulous Workplace Assistant who is: - Proactive and curious with a willingness to take ownership of the space - Creative and resourceful in finding answers - Can multi-task and juggle a few things at once - Is hands on with managing the space including setting up furniture for meetings and events - Is a natural communicator - Gets a buzz from making people smile - Has excellent attention to detail What's Involved? You will become part of a wonderful team in a fast paced and professional environment. This is an agile and active role. You will be moving around managing the physical space including managing post and stationery, moving furniture, and supporting our customers with ad-hoc requests to deliver five star service within a corporate office. You will be responsible for creating a fantastic experience for all staff. Agility and proactivity are cornerstones of the experience and you will be trained to wear many hats to support everything from couriers and post, to office maintenance and assistance. Your role will be: - Managing incoming and outgoing post and couriers - Overseeing the office space including it is clean, tidy and maintenance issues reported - Ownership of the stationery areas ensuring they are clean and fully stocked - Lead on changing the layouts of flexible meeting rooms for large meetings and events - To be warm and engaging with customers and colleagues creating a trusted partnership - Assist customers with ad-hoc requests - Comply and assist with our health and safety policies and best practices Finer Details: - £33, 140 - Monday to Friday, 40 hours between 8am and 6pm - 25 days holiday - Health and lifestyle benefits including private healthcare

About Us We are a dynamic and growing financial services company based in the heart of London, committed to delivering exceptional service to our clients. We are currently seeking a proactive and organised Office Administrator to join our team and support the smooth day-to-day running of our office operations. Key Responsibilities - Act as the first point of contact for client enquiries via phone, email, and in person - Provide general administrative support to the team, including document preparation, data entry, and filing - Schedule meetings, manage calendars, and coordinate appointments - Maintain office supplies and liaise with suppliers and service providers - Assist with onboarding new clients and maintaining accurate client records - Support compliance and regulatory documentation processes - Handle incoming and outgoing correspondence - Ensure the office environment is well-organised and professional at all times Requirements - Previous experience in an administrative role, ideally within financial services or a professional services environment - Excellent communication skills, both written and verbal - Confident in dealing with clients and maintaining a high level of professionalism - Strong organisational skills and attention to detail - Proficient in Microsoft Office Suite (Word, Excel, Outlook) - Ability to multitask and prioritise workload effectively - A proactive and positive attitude Desirable - Experience working in a regulated environment - Familiarity with CRM systems or financial software What We Offer - Competitive salary - Supportive and collaborative team environment - Opportunities for professional development - Central London office location

The Supporter Relations Engagement Team is involved in the planning and development of programmes and projects that puts supporter engagement at the heart of everything do we do. They play a pivotal role in making Muslim Aid more data and insight driven in the way we fundraise and communicate with supporters. The team’s aim is to increase the depth and value of supporter relationships whilst also encouraging repeat giving and overall supporter retention through targeted engagement strategies. Working within the Supporter Relations Engagement Team, you will develop a supporter centric approach to planning effective multi-channel, multi-product supporter journeys to grow loyalty, engagement, and income. We are looking for someone with an audience and data insight driven approach to identify moments that matter and key touch points to improve the supporter experience. By doing this, you will ensure that each touchpoint across the supporter experience is engaging, effective and reflects Muslim Aids brand and values. As a confident communicator you will help develop a culture based on understanding and interpreting supporter behaviours and motivations. Using this information, you will lead on mapping journeys and engagements across communications, campaigns and the fundraising portfolio to maximise a supporter’s lifetime value. About the Role Create new innovative supporter journeys to increase engagement, loyalty and improve income generation. Deliver improved supporter journeys and care strategies using insights, evidence and feedback. Deliver exemplary Supporter care and stewardship that builds loyal and committed supporters through high quality personalised engagement. Collaborate with the Data Analysis team to manage supporter preferences ensuring best practice regarding data protection, data collection and to maximise cross sell opportunity. Incorporate supporter care best practice and emerging approaches into activities so that the organisation remains positioned to effectively engage/manage donors. Provide general administrative assistance in support of the smooth running of the Supporter Relations Department. About You To be successful in this role, you will need: Significant supporter/customer care skills obtained from the commercial or charity sectors. Proven engagement developing internal relationships across a complex organisation – working with internal clients to develop and adapt briefs to improve supporter engagement. Experience of working with Customer Relationship Management (CRM) software. Experience of developing innovative and creative engagement programs for supporters/donors. Good interpersonal and communication skills and ability to liaise effectively with people at various levels. Good organisation, coordination and project management skills. Why you should Apply Join Muslim Aid and play a key role in strengthening supporter relationships and driving engagement. Using data-driven insights, you will develop multi-channel campaigns, enhance supporter journeys, and boost retention. If you’re a strategic thinker with a passion for engagement and communications, apply now to make a lasting impact! Benefits you will enjoy working for us: 25 days annual leave + 4 Privilege days Hybrid working Paid time off for medical appointments 2 hours lunch break on Fridays Time off in Lieu (TOIL) Pension Scheme

Legal Assistant/caseworker Part-time: Monday to Thursday – 10 am to 4 pm Salary: £22,500 to £24,999 Term: Maternity cover/potential to stay on after. Job Description We are a boutique law firm specialising in debt recovery, landlord and tenant and dispute resolution. An exciting opportunity has arisen for an experienced legal assistant/caseworker for maternity cover with potential to stay on after. You will be a friendly, hard-working, trustworthy, punctual, reliable, self-motivated, well-organised, tech-savvy, and ambitious legal assistant/caseworker to assist our firm's Principal Solicitor/Managing Director and run some undisputed cases independently. The candidate should be able to type and offer general secretarial administrative and paralegal support as and when required. The caseload will include debt recovery, landlord & tenant, and general dispute resolution. Role · Handling simple undisputed debt recovery and landlord & tenant cases under supervision. · Assisting with disputed cases as directed. · Diary & post management (including scanning incoming post, uploading to our case management system & taking post to the Post Office, handling petty cash). · Preparing pdf & hardcopy bundles and assisting to prepare for hearings/trials. · Legal research, gathering evidence, checking accuracy, checking enclosures and assisting to progress cases. · Drafting legal documents, e.g., s21/s8 notices, directions/PTR questionnaires, and cost schedules, and assisting in creating precedent workflows. · Typing dictations and collating relevant enclosures. · Assisting counsel at court hearings and trials by taking notes. · File opening, client verification & AML/POCA checks/searches. · Readying materials for trial proceedings including documents, evidence and verifying factual information. · Communicating with clients and fee earners with simple requests. Communicating with the court and opponents as instructed. · Drafting basic correspondence. · Reporting to manager/weekly meetings. · Time recording. · Working to strict deadlines. · Assisting with accounting and billing. · Monitoring and ordering stationery. · Article & blog writing. Other skills Excellent communication, administration and organisation skills. Good punctuation and grammar. Able to touch-type and good IT skills. Works well under pressure. Works well as part of a team and independently. Qualifications Maths & English GCSE or Equivalent. 2-3 A’Levels or Equivalent. Desirable Some experience in debt recovery, landlord & tenant, and dispute resolution gained within the legal industry in England and Wales and/or can demonstrate relevant qualifications achieved. Degree, minimum 2.2 or equivalent. NB: A fixed term contract for international students looking for work experience in the UK with valid work visas may also be considered.

We’re looking for Community Promotion Assistants to help grow awareness and engagement for local events, services, and initiatives! If you enjoy interacting with people, promoting activities, and supporting community outreach — this is the perfect flexible opportunity for you. Work on your own schedule (mornings, evenings, weekends) — ideal for students, working parents, or those seeking extra income. Responsibilities: Promote community programs, local events, and services online and in-person Share and post promotional materials on social media platforms and in community spaces Engage with community members and encourage participation Requirements: Basic English (spoken and written) Internet access + smartphone or computer Positive, outgoing personality Enjoy working with people and promoting good causes No prior experience needed — we provide full training! Flexible availability Must be 23 years older

Job Title: Warehouse Manager Ready to step into an amazing career? Join us in a leading role as Warehouse Manager. This is a full-time role which can typically include weekends to ensure we provide our customers with the highest possible levels of service. What you will do: You have to manage storage and warehousing plan, organise, and co-ordinate the activities and resources necessary for the safe and efficient receipt, storage and warehousing of goods and for the maintenance of stocks at an optimal level. Lead and manage an assistant manager, Supervisors and a growing team of warehouse staff, providing clear daily instructions and expectations. Ensuring that staffing levels for both warehouse operations and deliveries by managing staff rotas effectively. Prioritise picking and dispatch of goods, ensuring timely and accurate fulfilment. Handle returns and customer disputes professionally and efficiently. Work closely with customer service teams to resolve customer issues promptly. Manage the booking of containers and other door deliveries to the warehouse. Supervise the receipt and inspection of incoming goods to ensure that accurate records are maintained. Ensure compliance with all Health & Safety policies and procedures within the warehouse. Oversee all stock control processes, including replenishment, goods in, and dispatch. Take the lead with the yearly warehouse stocktake. Manage warehouse equipment, stationery orders, and operational supplies. Ensure all orders are dispatched accurately and on schedule. Generate reports and statistics on warehouse operations as required. What You Will Need to Have: Proven experience in a warehouse management role. Excellent organisational and planning skills to manage stock and deliveries. Good knowledge of stock control. Experience in handling customer disputes and returns professionally. Strong understanding of Health & Safety legislation and compliance requirements. Ability to produce reports and operational statistics Strong problem-solving skills and ability to work under pressure. Experience using Microsoft Office, warehouse management systems (WMS). Excellent communication skills with the ability to liaise with internal and external customers. What You’ll Get in Return · Working with us is rewarding, in every sense, because we give you the training to succeed in your role and plenty of opportunities to progress your career here. · Competitive remuneration package of £40,000 and paid holidays · Permanent job · Training and ongoing continuous professional developments. Once your application has been reviewed if it matches to the requirements of the role we will get in touch to chat about your application. The process will include a telephone interview. We look forward to receiving your application.

Recruitment Role This role will offer you the first step towards building a fulfilling career in the thriving recruitment industry. To succeed in this role, you’ll need to be an excellent judge of character, be able to think on your feet to match candidates to relevant job opportunities quickly and effectively. You should also be a confident communicator, as this role will involve constant interaction with a range of different people and personalities both on the phone and face to face. The Role: · Sourcing job applicants from the database and exploring employment opportunities · Contacting candidates to arrange interviews via telephone and email · Establishing contacts to help build a client database · Add new vacancies to the job board and ensure the accuracy of the advert and to maximise applications · Send out interview confirmations and job descriptions via email · Register candidates that may be looking for temporary or permanent work · Reference checking and vetting all candidates following registration · Taking incoming calls to the office via the phone system and passing calls to relevant staff · You will assess and interview candidates to build a clear picture of their career goals and noting their experience · Represent us at local and national recruitment related events Desired Skills and Experience: · Worked in a similar sales environment · Be confident working in a fast-paced environment · Excellent organisational skills · Ability to communicate professionally · Ability to use initiative and willingness to learn · Strong MS Office and bespoke software skills Salary - Range £18,000 - £21,000 (Dependant on experience + Bonuses) Car park available Apply

job Title: Part-Time Office Administrator Schedule: Monday to Friday, with occasional Saturdays Position Type: Part-Time (Potential to become Full-Time) About Us: We are a dynamic and client-focused mortgage brokerage firm dedicated to helping individuals and families secure the best mortgage solutions. As our business continues to grow, we are looking for a reliable and detail-oriented Office Administrator to join our team. Job Summary: The Office Administrator will play a key role in supporting the day-to-day operations of the office. This position requires excellent organizational skills, strong communication abilities, and a proactive attitude. The ideal candidate will be comfortable working in a fast-paced environment and eager to grow with the company. Key Responsibilities: Provide administrative support to mortgage brokers and office staff Answer and direct phone calls and emails in a professional manner Schedule client appointments and manage calendars Prepare and organize client files and documentation Liaise with lenders, solicitors, and clients as needed Maintain office supplies and ensure the office is well-organized Assist with data entry and CRM updates Handle incoming and outgoing mail Support marketing and client outreach efforts as required Requirements: Previous administrative or office experience preferred Strong organizational and multitasking skills Excellent written and verbal communication Proficiency in Microsoft Office and basic computer skills Ability to work independently and as part of a team High attention to detail and accuracy Experience in the mortgage or financial services industry is an asset but not required Working Hours: Part-time: Monday to Friday (flexible hours), with occasional Saturdays Potential to transition into a full-time role based on performance and business needs Benefits: Opportunity for career growth Supportive and collaborative team environment Training provided Potential for full-time employment with added responsibilities