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Everything we achieve is made possible by our talented people. Fuelled by our commitment to excellence and collaborative spirit, we’re shaping the future of aviation for generations to come. But life at AerCap goes beyond the pursuit of excellence. We are proud of our culture which is built on the values of Ambition, Excellence and Respect, and they act as a flight path for our people. \n \n Our high-performance work environment is the perfect backdrop to develop into the professional you want to become. Whether you are at the start of your career, or a more seasoned professional, you will have the opportunity to learn from the best people in the industry and be part of the largest aviation leasing company in the world! \n \n Sound exciting? We think so! \n \n JOB SUMMARY \n \n AerCap is seeking an Administrative Assistant for the Legal Leasing team. The Legal department provides strategic advice and counsel to AerCap's senior executives, board of directors, and stakeholders on all legal issues, including commercial transactions, litigation, and regulatory matters. The Legal Assistant position covers a broad spectrum of functions, administering general business office activities, travel, expense reports, legal invoices, calendaring and similar matters. The Legal Assistant is responsible for supporting smooth operations within the Legal department while upholding the institution’s mission and vision and adhering to its set standards. \n \n ESSENTIAL FUNCTIONS OF THE JOB \n \n\n • Administrative Support\n, • Prepare and distribute reports for weekly team meetings\n, • Assist the team in responding to lease information inquiries from other departments\n, • Produce a variety of documents, mail, letters and presentation materials\n, • Responsible for organizing meetings, coordinating flights, accommodation and visas for the regional Legal team\n, • Process and code invoices, including working with vendors and conducting relevant research\n, • Prepare expense claim reports\n, • Update and maintain accurate information in company database\n, • Create and update spreadsheets for internal tracking purposes\n, • Transactional Support\n, • Provide support to the Legal team in the preparation of delivery, redelivery and sale transaction documentation\n, • Work with the company’s Corporate Secretary to arrange for execution of transaction documents\n, • Additional Responsibilities\n, • Coordinate document legalization including notarization and apostilling\n, • Assist with the management of corporate, intra-department, and team projects\n\n \n JOB REQUIREMENTS, QUALIFICATIONS & COMPETENCIES \n \n Educational/Experience \n\n • Bachelor’s degree is required, preferably in Legal Studies, Business Administration, Political Science, Communications, or a related field.\n, • 2–3 years of relevant administrative, legal support, compliance, or professional office experience.\n, • Experience drafting professional correspondence, reports, meeting summaries, and other business documents.\n, • Ability to leverage AI tools and technology to improve efficiency and document preparation.\n\n \n Preferred Qualifications \n\n • Interest in pursuing a career in the legal field, including paralegal studies or law school.\n, • Exposure to legal, compliance, contract administration, or corporate governance environments is a plus.\n, • Demonstrated ability to conduct research, summarize information, and prepare draft documents for review.\n, • Interest in utilizing emerging technologies, including AI-powered tools, to support administrative and legal-related processes.\n\n \n Technical/Functional \n\n • High proficiency in Microsoft Office Suite (Excel, Word, CoPilot, Outlook)\n, • Working knowledge of databases and document management systems\n, • Strong verbal and written communication skills in business English and ability to communicate with all levels of management\n, • Aptitude for working in teams\n\n \n Key Competencies \n\n • Detail-oriented, organized, and able to handle multiple priorities and deadlines simultaneously\n, • Attentive to overall quality of the final product\n, • Flexible, self-starting, and tenacious with an exceptional aptitude for dealing with ambiguity\n, • Able to excel in high-stress situations\n\n \n OUR VALUES \n \n AMBITION \n \n Ambition to us means winning together. We believe it takes bold people to help us shape the future of aviation. At AerCap, ambition means defying our own limits, breaking new ground, and setting higher standards for our business. \n \n EXCELLENCE \n \n We believe in striving for nothing short of greatness. For us, excellence means redefining what is possible, and to constantly work towards outstanding solutions for our customers with unwavering commitment and collaboration. \n \n RESPECT \n \n We believe in fostering an environment where everyone is welcomed, supported and valued. Respect means treating our people with dignity and honouring their individuality. We strive to create an environment where our people feel included and empowered to do their best work and reach their full potential. \n \n LIFE AT AERCAP/WHAT WE OFFER \n \n\n • We offer attractive employment packages with a competitive salary and excellent benefits, including generous annual leave policies, health insurance for our employees and immediate dependents, pension/retirement savings plans and an all-employee share scheme.\n, • You will have the opportunity to learn from the best people in the industry and grow your career with the largest aviation leasing company in the world.\n, • Our Corporate Social Responsibility (CSR) programs provide opportunities for our employees to inspire positive change in our global communities and to make a positive difference in the communities in which they live through volunteering, fund-raising and other charitable initiatives.\n\n \n Make AerCap your destination of choice and join us to shape the future of aviation!

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is seeking a highly organized and detail-oriented Legal Assistant to join a respected and growing legal team. This position offers an excellent opportunity for a motivated professional to work in a collaborative, fast-paced environment supporting attorneys and legal staff in a sophisticated practice focused on land use, zoning, environmental, real estate, and local government matters. Key Responsibilities • Provide administrative and legal support to attorneys and collaborate closely with firm paralegals., • Prepare, revise, proofread, and format legal correspondence, reports, and other documents., • Manage attorney calendars, scheduling, travel arrangements, and meeting coordination., • Maintain and organize electronic and physical client files., • Assist with document management, filing, and general office administration., • Coordinate communications with clients, government agencies, consultants, and other stakeholders., • Support attorneys with project tracking, deadlines, and administrative tasks related to ongoing matters., • Ensure timely and accurate handling of legal and administrative documentation.Qualifications, • Prior experience as a Legal Secretary, Legal Assistant, or Paralegal preferred., • Strong proficiency in Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint, Teams, and calendar management., • Excellent organizational skills with exceptional attention to detail., • Strong written and verbal communication abilities., • Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment., • Professional demeanor, strong interpersonal skills, and a solid work ethic., • Experience in land use, zoning, environmental, real estate, or local government law is a plus, but not required.What We Offer, • Competitive compensation commensurate with experience., • Comprehensive benefits package., • Professional development and career growth opportunities., • Supportive, collaborative, and team-oriented work culture., • Opportunity to work alongside experienced legal professionals on complex and meaningful matters., • Long-term growth potential with an established and expanding organization. Qualified candidates are encouraged to apply and become part of a dynamic team dedicated to delivering exceptional legal services and achieving continued success.

Job Description Legal Assistant - Commercial Litigation Prestigious Law Firm in Downtown Miami is looking to hire an experienced Legal Assistant to ensure the smooth running of the attorney’s practice and effective case management. Wonderful opportunity to join a great Team! 10 years minimum of Commercial Litigation experience required. Legal Assistant Litigation Job Duties: • Provide administrative support to lawyer and enhance office effectiveness, • Prepare, review and draft standard correspondence and other legal documents, • Monitor deadlines and juggle calendars, • Maintain attorney calendars, including coordination of depositions, hearings, and appointments, • Read and sort incoming mail, as well as profile scanned mail, faxes, hand-deliveries, and outgoing mail, • Open files, request conflict of interest checks and prepare new matter reports/retainer letters, • Prepare index for files to be closed Legal Assistant Litigation Requirements: • 8+ years proven working experience as legal assistant or legal secretary in complex commercial litigation., • Attention to detail, exceptional organizational skills, and the ability to communicate effectively, both orally and written, • Familiarity with E-filing procedures, • Knowledge of Local, State and Federal Court Systems, • Proficient in Microsoft Outlook and Word Similar Job Titles • Legal Assistant Commercial Litigation, • Legal Assistant Business Litigation, • Legal Secretary Commercial Litigation, • Paralegal Business Litigation, • Paralegal Commercial Litigation If you have the experience and are interested in learning more about this outstanding opportunity, please contact Lilliana del Real with Legal Search Solutions at Lillidr@TopLawJobs.com Ref 16798 #ZR Legal Search Solutions is a specialized staffing agency that focuses on the legal industry. If you're looking for your next great position, please review our other jobs here.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidate Ascension Global Staffing & Executive Search is seeking an experienced Litigation Legal Secretary / Legal Assistant to join a dynamic and growing legal team. The ideal candidate will have a strong litigation background and be comfortable managing the day-to-day demands of a busy litigation practice. While the primary focus of this position is litigation support, the candidate will also assist attorneys with land use, zoning, environmental, and local government matters as needed. Responsibilities • Provide administrative and legal support to attorneys engaged in litigation matters., • Prepare, revise, and format pleadings, motions, discovery, correspondence, and other legal documents., • Coordinate and manage litigation deadlines, court filings, and attorney calendars., • Schedule hearings, depositions, mediations, and meetings., • Maintain case files and assist with case management., • Communicate with clients, courts, opposing counsel, and vendors., • Assist with document preparation and administrative support for land use and zoning matters when necessary., • Coordinate and manage project workflows for zoning and land use matters, including permitting, agency submissions, and tracking deadlines to support attorneys' practices and project management needs.Qualifications, • Minimum of 3 + years of experience as a Litigation Legal Secretary or Legal Assistant., • Thorough knowledge of litigation procedures, court rules, and electronic filing systems., • Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint, Teams, and calendar management., • Strong organizational, communication, and time-management skills., • Ability to manage multiple deadlines and priorities in a fast-paced environment., • Professional demeanor and exceptional attention to detail., • Experience with state and federal court filings preferred., • Experience in land use, zoning, environmental, or local government law is a plus, but not required.Our Client offers:, • Competitive compensation based on experience., • Comprehensive benefits package., • Supportive, collaborative, and team-oriented work environment., • Opportunity to work on complex litigation matters alongside experienced legal professionals., • Long-term growth and career advancement opportunities. Qualified candidates are encouraged to apply and become part of a growing litigation, land use, and zoning practice supporting sophisticated legal matters and high-profile projects.

Job Description We are seeking an Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: • Handle administrative needs of Executive, • Arrange conference calls and meetings, • Plan work-related travel details, • Receive visitors, • Train and supervise lower-level clerical staff, • Maintain and order supplies Qualifications: • Previous experience as an executive secretary, administrative assistant, or in other related fields, • Strong organizational skills, • Ability to prioritize and multitask, • Strong attention to detailCompany DescriptionProperty Management companyProperty Management company

The Unit Secretary provides support to an assigned unit by maintaining and updating patients' records and performing administrative activities in compliance with all regulations. Unit Secretary For Inpatient Unit. The University of Miami, Bascom Palmer Eye Institute, has an exciting full time opport

The Nursing Department has an exciting opportunity for a Part-Time Unit Secretary (U) position. The Unit Secretary (U) provides support to an assigned unit by maintaining and updating patients' records and performing administrative activities in compliance with all regulations.

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. If you are the type of person who is self-motivated a

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. Earn at Home by Taking Polls - Data Entry Clerk - Cus

The Unit Secretary - PRN (U) provides support to an assigned unit by maintaining and updating patients' records and performing administrative activities in compliance with all regulations.

We are looking for people nationwide to participate in polls - Apply ASAP! We offer you the opportunity to earn extra income from home (teleworking) and also to decide your own participation schedule. At this job, you will be performing various tasks such as data entry, performing email response, reviews, polls and other online projects. This work at home opportunity is very rewarding and will help shape the marketplace and influence new products coming to market. In some cases you will even get to see products before the general public and even participate in testing them. You'll be helping companies collect data to help forecast trends and make future business decisions based on the information provided. • Earn by taking polls, • Various payment methods, including Paypal or direct check., • Part Time If you are the type of person who is self-motivated and comfortable working on your own at home, enjoy such work as email customer service, data entry and review products, then you are the person we are looking for. Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more! • Must be 16 year of age or older., • Must be proficient with basic PC skills., • Must have an internet connection., • Basic english written language., • Basic english spoken language., • Computer with internet access., • Quiet working area away from distractions., • Must be able to working independently and get the job done., • Desire to learn skills to successfully work from home.

We are presently looking for on-line support in our work at home Panelist Program. This is a legit opportunity for someone who takes pleasure in sharing point of views concerning products, services and also trends in todays market area. As a Team Member, you will certainly be doing numerous work such as online data entry, performing e-mail response, reviews, studies and also various other online jobs. This work at home work opportunity is extremely rewarding and will certainly help shape the marketplace and affect brand-new products coming to market. In some cases you will even get to see items before the general public and even take part in evaluating them online. Entry Level Abilities • Strong outgoing personality with remarkable communication skills and also great work principles., • Data entry and also strong organizational abilities., • Effective listening and analytical abilities, as well as the ability to summarize info as well as provide services., • Experience with computer and have at the very least a typical working degree typing capacity., • You need to be professional and positive and also possess a high degree of self-motivation as well as have the capability to function independently in your job., • Outstanding time management and also administrative abilities with a keen focus to detail., • Other Needs: This is an online work from home position, so you will certainly be required to have the following:, • Excellent Operating Entry Level. Personal Pc, less than 4 years old., • Legitimate high-speed net access., • Full-time & Part-time telemarketing position jobs. We welcome you to apply if you are the sort of person that is self-motivated and comfortable working on your own at home, appreciate such job as e-mail customer service, data entry and review products, then you are the person we are trying to find. Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail.

We are currently seeking online support in our work from home Panelist Program. This is a legitimate chance for somebody who enjoys sharing viewpoints about products, services and trends in today's market area. As a Team Member, you will be doing various jobs such as online data entry, doing email response, evaluations, studies and also various other online jobs. This work from home work opportunity is very rewarding as well as will help shape the market and influence new items coming to market. In some cases you will even get to see products before the public and also take part in testing them online. Entry Level Abilities • Strong outgoing personality with superior interaction abilities as well as great work principles., • Data entry as well as strong organizational skills., • Effective listening and logical skills, along with the capacity to summarize info as well as deal services., • Knowledge with personal computer and have at least an ordinary functioning degree typing ability., • You must be professional and also positive and likewise have a high level of self-motivation as well as have the capacity to function independently in your work., • Excellent time management and also administrative abilities with a keen attention to detail., • Other Requirements: This is an online work from home position, so you will be needed to have the following:, • Good Working Personal Pc, less than 4 years of ages., • Legitimate high-speed internet access., • Full time & Part time telemarketing position jobs. We welcome you to apply if you are the kind of person who is self-motivated and also comfortable working on your very own at home, take pleasure in such job as email customer service, data entry as well as review products, then you are the person we are looking for. Data entry clerks come from all various backgrounds including, data entry, telemarketing, client service, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail.

Location: UHealth Tower Shift: 3 Days/12-Hour Shifts (Days May Vary) The Nursing Department has an exciting opportunity for a Full-Time Unit Secretary (U) position. The Unit Secretary (U) provides support to an assigned unit by maintaining and updating patients' records and performing administrative activities in compliance with all regulations. Core Job Functions: • Creates a calm, business like atmosphere that promotes productivity., • Consistently supports the philosophy of service excellence of the organization., • Maintains a clean, safe and functional work area in the Nursing Station., • Greets all customers when entering the unit, handles their inquiries, and directs them to the appropriate person and/or area., • Consistently initiates a positive communication with the patients, family members, nurses and physicians in a courteous manner., • Greets Visitors and callers, using a calm and friendly approach when communicating with others., • Answers the telephone before the fourth ring. Takes messages, answers routine questions, and transfers call to appropriate areas and individuals., • Uses telephone etiquette standards 100%, using hospital designated scripting., • Maintains the patient's chart in appropriate order., • Initiates and assembles admission chart within 15 minutes of patients' arrival to the unit., • Prepares patient Welcome Packets and Folders for each patient., • Complete Clean Room Checklist for every room prior to patient arrival., • Assures that all pertinent information and forms are sent to the receiving unit when patients are transferred., • Records and delivers messages., • Maintains appropriate logs., • Ensure appropriate resources, equipment and supplies are available., • Utilizes universal precautions and environmental safety guidelines., • Comply with established measures for infection control, OSHA and AHCA regulations and risk management., • Utilizes time constructively and in an organized manner to accomplish assigned responsibilities., • Follow facility, departmental and personnel policies and procedures., • Comply with the employee Code of Ethics and Standards of Behavior., • Attend mandatory educational programs and annual in-services., • Perform other duties and responsibilities as assigned by supervisor. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. Core Qualifications: • High school diploma or equivalent, • Valid American Heart Association (AHA) Basic Life Support (BLS) certification, • Minimum 1 year of relevant experience The above statements are intended to describe the general nature and primary responsibilities of this job classification. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job. This a job profile description and not all duties may be assigned to a specific position in each individual department. The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Job Status: Full time Employee Type: Staff Pay Grade: H3

The University of Miami - UHealth has an exciting opportunity for a Secretary. The Secretary performs a variety of clerical and administrative work, to include responding to general inquiries and questions, in order to ensure efficient and effective operations of the department. • Answers telephone, screens and routes calls to appropriate destination, recording accurate messages when necessary., • Greets staff and visitors, and announces arrival to appropriate staff., • Performs administrative tasks such as filing, typing, and copying documents., • Schedules appointments and ensures the office calendar up-to-date., • Arranges meetings, to include any required catering needs for the meeting, and handles travel arrangements., • Provides general information about department operations., • Compiles information in order to assist department leadership in managing the budget and inventory. Orders supplies for the department as needed., • Adheres to University and unit-level policies and procedures and safeguards University assets. Minimum Requirements: • High school diploma or equivalent, • Valid American Heart Association (AHA) Basic Life Support (BLS) certification, • Minimum 1 year of relevant experience The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

All Locations Mount Sinai Medical Center has remained committed to providing access to its diverse community since 1949. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers. Culture of Caring: The Sinai Way Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence. Answers telephone promptly; preferably by the third ring. Ensure calls are identified and properly categorized in order to forward to appropriate area within office timely and efficiently. Demonstrates proper telephone etiquette when receiving transferring and placing calls on hold. Hold times are to be kept to a minimum. Efficiently schedules appointments recording them as documented and following practice policy. Accurately enters patient demographics information and insurance data in the computer as documented. Verifies insurance information collect referrals and authorizations and/or other forms as documented. Checks to ensure that patients fill out applicable forms completely and correctly. Informs Office Secretary or Office Coordinator when supply level is approaching reorder point. Copies patient records if requested by insurance company or other physician's office. Responsible for completing daily receipts and journals and deposits to cashiers. Responsible for assembling batches for daily superbills for physicians and accurately preparing them for submission to billing company. Performing administrative and clerical duties, such as filing paperwork, when necessary. 1-3 years experience in a healthcare setting preferred High School Diploma required Bilingual - English/Spanish preferred Strong interpersonal and communication skills. Proficient in Microsoft Office Suite (Word, and Outlook Bilingual Preferred We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs. Our robust employee benefits package includes: Health benefits Life insurance Long-term disability coverage Healthcare spending accounts Retirement plan Paid time off Pet Insurance Tuition reimbursement Employee assistance program Wellness program On-site housing for select positions and more!

Job Description Pay: $75,000.00 - $85,000.00 per year Why This Is a Great Opportunity • Join a highly respected, established law firm with a strong reputation and long-term stability., • Work alongside experienced attorneys on sophisticated litigation matters with meaningful client impact., • Be part of a collaborative, team-oriented office where your contributions are valued., • Enjoy a comprehensive benefits package and opportunities for long-term professional growth., • Gain exposure to unique real estate, land use, zoning, and environmental matters in addition to litigation., • Work in a fast-paced, engaging environment where no two days are the same. Location Miami, Florida – Full-time, fully on-site in a collaborative office environment where you'll work closely with attorneys and fellow legal professionals. Note Applicants must have at least 3 years of litigation legal secretary or legal assistant experience supporting attorneys in a litigation practice. Candidates should be comfortable handling court filings, litigation deadlines, scheduling, document preparation, and managing multiple priorities in a fast-paced legal environment. About Us We are an established and growing law firm dedicated to providing exceptional legal services while fostering a collaborative, professional, and supportive workplace. Our team values excellence, accountability, and long-term relationships with both our clients and employees. Confidential Employer. Job Description • Provide day-to-day administrative and legal support to litigation attorneys., • Prepare, revise, proofread, and format pleadings, motions, discovery, correspondence, and other legal documents., • Coordinate court filings, litigation deadlines, attorney calendars, and case schedules., • Schedule hearings, depositions, mediations, meetings, and client appointments., • Maintain organized case files and assist with overall case management., • Communicate professionally with clients, courts, opposing counsel, vendors, and outside parties., • Assist with document preparation and administrative support for land use and zoning matters when needed., • Track permitting, agency submissions, project deadlines, and attorney workflow for specialized legal matters., • Help keep matters moving efficiently while maintaining exceptional attention to detail. Qualifications • 3+ years of litigation legal secretary or legal assistant experience., • Strong understanding of litigation procedures and court rules., • Experience with electronic court filing systems., • Advanced Microsoft Office skills, including Word, Outlook, Excel, PowerPoint, Teams, and calendar management., • Excellent organization, communication, and time management skills., • Ability to prioritize multiple deadlines with accuracy., • Professional demeanor and strong attention to detail., • State and federal court filing experience preferred., • Land use, zoning, environmental, or local government law experience is a plus but not required. Why You Will Love Working Here You'll join a welcoming team that values professionalism, collaboration, and long-term success. We offer challenging work, supportive leadership, excellent benefits, and opportunities to continue growing your legal career while making a meaningful contribution every day. JPC-1486 Benefits: • Dental insurance, • Paid time off, • Vision insurance

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is seeking an experienced Lead Legal Secretary – Medical Malpractice & General Liability Defense to join a well-established and highly respected law firm. This is an excellent opportunity for a seasoned legal professional who thrives in a fast-paced litigation environment and enjoys taking on a leadership role while providing exceptional support to attorneys. The ideal candidate will have extensive experience supporting medical malpractice and general liability/third-party defense attorneys and will serve as a trusted partner to the firm's Managing Shareholder. This individual will also help guide and mentor members of the legal support team while ensuring the efficient day-to-day operation of the practice. Position Overview As the Lead Legal Secretary, you will play a critical role in managing complex litigation matters from inception through trial. You will coordinate schedules, maintain case files, oversee litigation deadlines, and provide high-level administrative and legal support. This role is ideal for someone who is organized, proactive, detail-oriented, and enjoys working collaboratively in a leadership capacity. Key Responsibilities • Provide high-level legal and administrative support to the Managing Shareholder., • Draft, revise, proofread, and prepare pleadings, motions, discovery, correspondence, and other litigation documents., • Coordinate depositions, hearings, mediations, expert witness schedules, and court appearances., • Prepare and file court documents through state and federal e-filing systems while ensuring compliance with all court rules and deadlines., • Maintain and organize electronic and physical case files throughout the litigation process., • Manage attorney calendars, deadlines, scheduling, and litigation workflow., • Monitor litigation deadlines and proactively ensure timely completion of all tasks., • Handle attorney time entry, billing support, and other litigation support functions., • Serve as the lead legal secretary for the practice group, helping coordinate workflow across the legal support team., • Mentor, train, and support additional legal assistants and secretaries as the team grows., • Foster a collaborative, professional, and team-oriented work environment.Qualifications, • Minimum 5 + years of legal secretary experience in a litigation law firm., • Direct experience supporting medical malpractice defense attorneys is required., • Experience with general liability and/or third-party defense litigation is highly preferred., • Thorough understanding of medical malpractice litigation procedures, deadlines, court filings, and case management., • Experience coordinating complex attorney calendars, depositions, hearings, mediations, and trial preparation., • Knowledge of attorney billing, time entry, and litigation support operations., • Excellent organizational, communication, and multitasking skills., • High level of professionalism, discretion, and attention to detail., • Strong proficiency with Microsoft Office Suite (Word, Outlook, Excel) and legal document management systems., • Self-motivated with the ability to anticipate attorney needs and prioritize multiple assignments in a fast-paced environmen Comprehensive Benefits Include: • Medical Insurance, • GAP Insurance, • Vision & Dental Insurance, • Life Insurance, • Long-Term Disability, • 401(k) Retirement Plan, • FSA/HSA Options, • Paid Vacation, • 10 Paid Holidays, • Performance Bonuses, • Complimentary Lunch, • Diverse, inclusive, supportive, and collaborative work environment If you are an experienced litigation legal secretary looking to take the next step in your career with a leadership opportunity at a respected law firm, we encourage you to apply. This is an outstanding opportunity to join a dynamic team where your expertise and contributions will be highly valued.

Job Description We are seeking a highly organized, professional, and dependable Administrative Assistant / Secretary to provide clerical and administrative support in a medical office environment. The ideal candidate must possess excellent communication, organizational, and multitasking skills, with the ability to manage a high volume of administrative tasks efficiently. Medical experience is not required. Key Responsibilities: • Answer and manage a high volume of incoming phone calls with professionalism, courtesy, and proper business etiquette, • Handle a large volume of incoming and outgoing emails in a timely, organized, and professional manner, • Draft, proofread, and respond to professional email correspondence with strong written communication skills, • Schedule appointments, meetings, and calendar events efficiently, • Maintain organized filing systems, both electronic and physical, • Perform accurate data entry and recordkeeping, • Prepare letters, reports, spreadsheets, and office documents, • Scan, copy, file, and manage general clerical tasks, • Coordinate with internal staff regarding scheduling, follow-ups, and administrative matters, • Maintain confidentiality and professionalism at all times, • Perform additional administrative duties as needed in support of office operations Required Qualifications:, • Prior administrative, clerical, receptionist, or office support experience required, • Proficiency in Microsoft Excel and Microsoft 365 (Outlook, Word, Excel, Teams), • Strong written communication skills with the ability to draft professional emails independently are, • Ability to handle a large volume of email correspondence and incoming phone calls, • Excellent telephone communication skills with a professional, courteous, and polished demeanor, • Strong customer service skills and professional office etiquette, • Exceptional organizational skills with strong attention to detail, • Ability to multitask, prioritize, and work efficiently, • Strong computer literacy and ability to quickly learn office software systems, • Reliable, punctual, and able to work both independently and as part of a team Compensation: Competitive compensation based on qualifications and experience.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm's global Am Law client is seeking a Corporate Legal Assistant. Join our client's Corporate Team as a Legal Support Specialist located in their Miami office. We are seeking a highly organized and results-driven professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate excels at multitasking with minimal supervision while maintaining professionalism and confidentiality. Strong communication skills, attention to detail, and a proactive mindset are essential for success in this role. If you take initiative, anticipate needs, and provide strategic solutions, we invite you to join their team. This role will be based in their Miami office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary The Legal Support Specialist serves as a key point of contact for both internal and external clients, acting as a liaison between attorneys and clients. This role involves managing legal documents, maintaining case files, coordinating attorney schedules, and assisting with billing and administrative tasks. Candidates should be flexible to work overtime as needed. Key Responsibilities Document Preparation & Management: Drafts, edits, proofreads, and organizes legal documents and correspondence. File Organization: Maintains and manages legal files, ensuring accuracy and accessibility. Billing & Time Entry: Processes attorney time entries, manages billing, and assists with collections. Scheduling & Travel Coordination: Maintains busy calendars, schedules appointments, arranges complex travel plans, and processes related expenses. Client & Attorney Support: Serves as a liaison between attorneys and clients, assisting in client relationship management. Administrative Duties: Manages attorneys' emails and calls, processes expense reimbursements, and performs other office responsibilities as needed. Qualifications Skills & Competencies Highly organized, detail-oriented, and able to multitask in a fast-paced environment. Strong communication skills, both written and verbal. Fluency in English and Spanish, including the ability to read and write business and legal documents in both languages; Portuguese is a plus. Proactive and self-motivated, with the ability to work independently and collaboratively. Exceptional client service skills with a professional and polished demeanor. Ability to work under pressure and meet strict deadlines. Flexibility to work overtime as needed. Education & Prior Experience Minimum of five years of experience as an administrative or executive assistant in a professional environment, preferably in a law firm. At least two years of legal secretary experience at a mid-to-large law firm. Experience in a fast-paced, executive-level work environment is highly desirable. Bachelor’s degree or equivalent experience preferred. Technology Proficiency with Windows-based software and Microsoft Word, PowerPoint, Excel, and Outlook. Experience with iManage and/or Filesite is a plus.

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