Receptionist / Office Manager
23 hours ago
Tucson
Attessa Capital is an investment management firm and Registered Investment Advisor serving high-net-worth individuals, family offices, and corporations. The firm is based in Tucson, AZ, with a satellite office in Phoenix, AZ. We are looking for a full-time, in-person Receptionist / Office Assistant to join our Tucson office. This person will help create a professional and welcoming client experience while supporting day-to-day office operations and assisting the team with administrative and client-service needs. Things to Know about the Firm/Job • This is a full-time, in-person position at our Tucson, AZ office., • Experience in finance or the financial industry is helpful but not required. We are more focused on finding someone who is professional, organized, detail-oriented, dependable, and willing to learn., • The culture of the firm is important to us. We place a strong emphasis on client service and professionalism, while maintaining a relaxed, flexible, and non-bureaucratic internal environment. Responsibilities • Welcome clients and guests to the office in a professional and friendly manner, • Answer and direct phone calls, • Assist with clerical and administrative tasks, including scanning, printing, filing, and organizing documents, • Help maintain a clean, organized, and professional office environment, • Keep the conference room, break room, reception area, and common spaces clear and tidy, • Help manage office supplies, ordering, and general office organization, • Run local errands as needed, including picking up or depositing checks, purchasing office supplies, delivering documents, and handling other office-related tasks, • Assist the team with client-related requests, such as gathering client information, confirming transfers, preparing documents, and coordinating follow-up items, • Support scheduling, calendar invites, correspondence, and other day-to-day office needs, • Help with other administrative or office management tasks as needed The above list is not comprehensive but is intended to give a general idea of the type of work involved. Knowledge, Skills & Abilities Required: • Strong interpersonal and communication skills, • Professional and welcoming demeanor, • Strong attention to detail, • Excellent organizational skills, • Comfort with computers, software, printers, scanners, and general office technology, • Ability to work independently and take initiative, • Dependability and discretion when working around confidential client information, • Comfortable driving locally for office-related errands Desired: • Prior receptionist, administrative, or office assistant experience, • Experience in a professional services, financial services, or client-facing office environment, • Familiarity with basic financial services terminology or willingness to learn Salary • Salary dependent on background and qualifications. Benefits • Full-time, salaried position, • Health, Dental, and Vision Insurance, • 401(k) with employer matching, • Vacation days, provided and negotiable