Communications assistant jobs in New York - Page 13

Job DescriptionABOUT US At RADAR, we're transforming the way the world thinks about physical retail. RADAR has raised over $104M from top investors, retailers, and strategics and works with some of the world's retail brands including American Eagle and Gap. We're building the future of in-store experience where every product and every person can be precisely located in real time. Our platform combines RFID and AI to unlock hyper-accurate product visibility and automation at scale. From real-time inventory tracking to seamless checkout experiences, our technology empowers some of the world's largest retailers to streamline operations, reduce loss, and elevate both employee and customer experiences. We're a fast-growing, mission-driven startup where bold ideas, collaboration, and impact are at the core of everything we do. Join us as we reshape the physical world with digital precision, starting with retail and expanding far beyond! ABOUT THE JOB We are looking for an Executive Assistant to partner closely with designated members of the leadership team, ensuring they can focus on their highest-impact priorities and maximize their productivity and bandwidth. This is a high-energy, hardworking, and affable team that values partners who anticipate what needs to get done, take action accordingly, and thoughtfully problem-solve issues that arise unexpectedly. In this role, you will be a trusted extension of the leaders you support, bringing structure, clarity, and foresight to their day-to-day operations. You will strategically manage multiple complex calendars, coordinate a high volume of internal and external investor and client-facing meetings, oversee often last-minute travel logistics, and maintain organized, high-touch inbox management. In addition, you'll work on ad hoc projects and initiatives that increase alignment, accelerate decision-making, and strengthen communication across the leadership team. Responsibilities: • Complex calendar management: You will strategically organize, manage, and maintain complex, high-volume calendars across multiple leaders and time zones. Coordinate internal and external meetings with a clear understanding of context and priorities to optimize leaders' time. Anticipate and resolve scheduling conflicts proactively, streamline recurring commitments, and ensure seamless coordination across the leadership team., • Schedule management: You will own the strategic organization and long-range planning of multiple complex schedules. Anticipate needs one to two months in advance, align schedules with upcoming initiatives, and proactively identify potential conflicts., • Travel support: You will manage all aspects of domestic and international travel, often on short notice. Coordinate flights, accommodations, and all details while accommodating individual preferences. Proactively anticipate logistical needs to ensure seamless travel experiences., • Cross-functional support: You will partner with the leadership team to synchronize calendars, establish meeting rhythms, streamline logistics, and coordinate major events such as off-sites and board meetings. Maintain comprehensive tracking of scheduling to-dos and meeting follow-ups, while also taking ownership and action on emails where able to., • Complex inbox management: You will oversee multiple inboxes, triaging and prioritizing communications, drafting and responding on behalf of leadership, and ensuring seamless follow-through on all correspondence., • Event planning: You will plan, execute, and manage all logistics for company and team events, including offsites. Responsibilities include budget forecasting, venue selection, accommodations, transportation, and internal communications, ensuring clear agendas, timely updates, and seamless execution from start to finish., • You have 5+ years of experience supporting multiple senior-level executives in fast-paced environments., • You are a master of coordination — bringing order to complexity, communicating with clarity, and enabling leaders to operate at their highest level of impact., • You thrive in ambiguity and adapt quickly to shifting priorities; comfortable working outside traditional scope in a high-growth, evolving environment., • You have outstanding written and verbal communication skills, capable of representing leadership with clarity, warmth, and discretion., • You are solutions-oriented, and skilled at creating structure in fast-moving, ambiguous environments., • You have expert-level calendar and inbox management skills, with the judgment and discretion to manage confidential communications and competing priorities seamlessly., • You have exceptional organizational skills and attention to detail; able to manage competing priorities, track multiple projects, and ensure nothing falls through the cracks., • You are extremely proactive: anticipating needs, driving follow-through on projects and action items, and bringing structure to fast-moving situations., • You demonstrate strong problem-solving skills and a solutions-oriented mindset; operates independently with sound judgment., • You communicate with clarity, professionalism, and confidence across all levels of the organization., • You have experience building effective frameworks for leadership support, particularly with leaders engaging an EA for the first time., • You have the ability to read situations quickly, understand stakeholder dynamics, and adapt your communication style to suit different audiences and contexts., • You have experience supporting leaders in startups, venture-backed firms, or investment environments., • You have a proactive, anticipatory mindset and instinctively identify what needs attention before being asked. At RADAR, your base pay is one part of your total compensation package. The expected base salary range for this position is $90,000.00 - $140,000.00. Individual pay is determined by work location and additional factors, including job-related skills, experience and relevant education or training.You will also be eligible to receive other benefits including: equity, comprehensive medical and dental coverage, life and disability benefits, 401k plan, flexible time off, and paid parental leave. The pay range listed for this position is a good faith and reasonable estimate of the range of possible base compensation at the time of posting. Research has shown that women & underrepresented minorities are more likely to read lists of requirements and consider themselves unqualified if they don't meet every single one. This list represents what we're ideally looking for, but everyone has unique strengths & weaknesses, and we hire for strength & potential, not lack of weakness. Use of artificial intelligence or a LLM such as ChatGPT during the interview process will be grounds for rejection of your application process. In your first 30 days, you will: • Build strong working relationships with the leaders you support and understand their priorities, preferences, communication styles, and meeting rhythms., • Fully own day-to-day calendar, inbox, and scheduling operations across multiple leaders with minimal oversight, ensuring responsiveness, accuracy, and high judgment., • Learn the cadence of investor, client-facing, and internal meetings; understand the context and stakeholders for each., • Deliver early operational wins, improved meeting flow, cleaned-up recurring commitments, better message triage, and proactive holds or buffers., • Get comfortable navigating company tools (Google Workspace, Slack, Zoom) and existing systems for tracking action items and follow-ups., • Audit existing systems (calendars, inboxes, meeting rhythms, travel processes) and identify immediate efficiency opportunities., • Create or refine frameworks for inbox triage, follow-up tracking, meeting prep, and ensuring leaders are briefed ahead of important interactions., • Serve as the reliable point of contact for internal and external stakeholders, ensuring consistent communication flow and follow-through., • Begin supporting coordination of offsites, leadership meetings, and team events with increasing autonomy., • Operate as a true partner, protecting leaders' time, prioritizing requests, and making judgment calls independently., • Function as a trusted extension of the leaders you support, making prioritization decisions, protecting their time, and adjusting schedules based on strategic context., • Own long-range schedule planning (4 - 8 weeks out), anticipating travel-heavy periods, investor cycles, board prep, and internal strategic milestones., • Drive cross-functional alignment by managing meeting rhythms, preparing leaders for key conversations, and ensuring action items never fall through the cracks. CULTURE SNAPSHOT Mission-Driven: We're transforming retail with cutting-edge technology and building something that truly matters. Collaborative Team: We thrive on curiosity, shared goals, and solving complex problems together. High Impact: You'll make meaningful contributions from day one and help shape the future of our product and company. Clear Communication: We value honesty, humility, and respectful dialogue—everyone's voice matters. Balanced Lives: We work hard, but not at the expense of well-being. We respect time, boundaries, and life outside of work. Diverse Perspectives: We believe better ideas come from diverse backgrounds, experiences, and viewpoints. Empathy-Driven Design: We build with deep respect for our end users, listening closely to their feedback and needs.

Job Description The Executive Assistant (EA) serves as a trusted partner to the executive team, ensuring leaders remain focused on high-value priorities that drive the firm forward. This role requires a forward-thinking, highly organized professional who can anticipate needs, manage competing demands, and act as a gatekeeper to optimize executive time. The EA enhances leadership effectiveness by coordinating schedules, managing communications, preparing for critical meetings, and supporting strategic initiatives. Benefits Hourly Base Salary + Bonus Opportunities Paid Time Off (PTO) Health Insurance Mon-Fri Schedule Parental Leave Retirement Plan Career Growth Opportunities Hands on Training Responsibilities The Executive Assistant (EA) will oversee scheduling priorities, ensuring executive availability aligns with firm goals and client service standards, while also preparing leaders with the right materials for each commitment. They will manage communication flow, serving as the first point of contact for executives and ensuring clarity, professionalism, and discretion in all correspondence. Core responsibilities include meeting preparation and follow-up, project and strategic support, relationship management with clients and key stakeholders, and operational oversight to keep initiatives on track. The EA will also play a critical role in continuous improvement, identifying opportunities to streamline workflows and enhance executive impact. Requirements The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to prioritize effectively under pressure. Emotional intelligence and the ability to build trusted relationships are essential, as is discretion in handling sensitive information. Excellent written and verbal communication skills are required, along with a proactive, problem-solving mindset that anticipates needs before they arise. A successful EA is forward-thinking, adaptable, and thrives in a fast-paced environment while ensuring alignment with the firms vision and values.

Job Description Cresilon® is a Brooklyn-based biotechnology company that develops, manufactures, and markets hemostatic medical devices utilizing the company’s proprietary hydrogel technology. The company’s plant-based technology has revolutionized the current standard by stopping traumatic and surgical bleeds in seconds without the need for extended manual pressure. The company's current and future product lines target veterinary, human trauma, and human surgical applications. Cresilon's mission is to save lives. Learn more about the company at . Description: We are seeking a proactive, resourceful, and detail-oriented Executive Assistant to join our team on a 6-month contract. The successful candidate will play a key role in supporting day-to-day CEO operations, with a strong focus on calendar management, event coordination, and general office support. This is a dynamic and highly visible role where you’ll be a key partner to executives, ensuring seamless day-to-day operations and contributing to broader strategic initiatives. Contract Duration: 6-9 Months beginning November 2025. Potential for full-time employment at the end of the contract based on business need. Responsibilities: • Deliver comprehensive administrative assistance to the CEO, including calendar and inbox management, meeting coordination, document creation, and complex domestic and global travel arrangements., • Serve as a liaison between the CEO and executive leadership team, ensuring alignment and streamlined communication., • Manage the CEO’s professional and personal calendar and provide event support, liaising with family members as needed., • Filter and prioritize incoming requests, communications, and documents for the CEO with the utmost discretion., • Plan and execute internal and external meetings, leadership offsites, and industry events, including communications, logistical components and vendor coordination., • Serve as a primary point of contact for internal and external stakeholders, ensuring timely and professional responses., • Develop agendas for key meetings, capture meeting notes, ensure distribution and follow-through on action items., • Handle ad-hoc administrative tasks and other duties as assigned., • Flexibility to be on site in Brooklyn, based on businesses needs and the schedule of the CEO. Requirements • 3-5 years of administrative experience as an executive assistant or other support role., • Strong organizational and time management skills., • Excellent written and verbal communication., • Advanced in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Outstanding ability to execute reliably and prioritize time and tasks., • Resilience to navigate competing priorities and constant change., • Incredibly proactive and able to work efficiently with little direction., • Resourceful and agile in day-to-day work., • A positive attitude and willingness to learn., • Paid Vacation, Sick, & Holidays, • Medical, Dental, and Vision Insurance, FSA: Dependent & Healthcare, Commuter & Parking Benefits, Long Term Disability Coverage, • Company Paid Life and Short-Term Disability Coverage, • Work/Life Employee Assistance Program, • 401(k) & Roth Retirement Savings Plan with company match up to 5%, • Monthly MetroCard Reimbursement, • The compensation for this role is $80-100k per year.

Job Description About Atria: Atria is a membership-based preventive health care practice delivering cutting-edge primary and specialty care from the comfort of your home, at our practices in New York and Palm Beach, or wherever you are in the world. The organization’s mission is to move health care from reactive, sick care to proactive, preventive care. We are seeking a highly organized, proactive, and dedicated Executive Assistant to support Atria’s Center for the Brain & Environment and its director, Dr. Ray Dorsey, in New York City. The non-profit Center’s mission is to identify and eliminate the environmental causes of brain diseases from autism to Alzheimer’s. Many brain diseases, like Parkinson’s, are increasingly common, but the genetic contributions to the diseases are modest. Fueled by our recent book, The Parkinson’s Plan, we want to identify the chemicals in our food, water, and air that are contributing to the rise of brain diseases. The Executive Assistant will join a small, growing, ambitious, and fast-moving team that is working to prevent brain diseases in our generation. The Executive Assistant will help manage schedules, coordinate meetings, handle communications, and provide overall administrative support to the Center and its director. The full-time, in-person position is in Midtown New York. Key Responsibilities: • Calendar Management: Organize and manage the director’s calendar, including scheduling meetings, appointments, and travel arrangements., • Communication Liaison: Serve as a point of contact for internal and external stakeholders, screening calls, emails, and other correspondence. Respond to or redirect inquiries as appropriate., • Travel Arrangements: Coordinate complex travel itineraries, including flight bookings, hotel accommodations, transportation, and expense reporting., • Meeting Coordination: Prepare agendas, take meeting minutes, and follow up on action items. Ensure that meetings are scheduled in a timely manner and that the executive is prepared., • Document Preparation: Draft, review, and edit correspondences, reports, presentations, and other documents as required., • Project Support: Assist with project management, tracking deadlines, and ensuring that key deliverables are met., • Confidentiality Management: Handle sensitive information with discretion and ensure confidentiality is maintained., • Event Planning: Assist in planning and coordinating events, conferences, and other company activities as needed., • Administrative Support: Perform other administrative duties as required, such as filing, managing expenses, and organizing office systems., • Special Projects: Assist in new efforts and ad hoc tasks as needed. Salary: $75,000 - $100,000 Requirements Qualifications: • Proven experience as an Executive Assistant, Personal Assistant, or similar role., • High attention to detail and problem-solving skills., • Excellent organizational and time-management skills., • Strong communication skills, both written and verbal., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software. Experience with ChatGPT and other AI tools., • Ability to manage multiple tasks and prioritize effectively., • Ability to work independently and as part of a team., • Professional demeanor and strong interpersonal skills., • Ability to handle confidential information with integrity., • Bachelor’s degree or equivalent experience preferred. At Atria, we are proud to offer every full-time member of the Atria team: • Excellent health and wellness benefits including health, dental, and vision insurance, 100% paid by Atria effective date of hire, • Flexible Time Off, • 401k contributions and 4% match starting after 6 months, • Opportunity to participate in continuing medical education programs for maintenance of Continued Medical Education and CEUs for professional licensure, • Fitness Perks including Wellhub +, • Time to give back and make an impact in underserved communities

Job Description iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations. The Role: We are seeking an experienced Executive Assistant to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity. • Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive priorities, • Relationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication, • Planning and Execution: Oversee tasks and ensure accountability for completion of key deliverables, • Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity, • Process and Systems Management: Develop workflows and systems to enhance efficiency and streamline operations, • Information Consolidation: Gather, organize, and summarize large amounts of information to support decision-making, • Complex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executives, • Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys, • Preparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries, • Global Travel Management: Coordinate domestic and international travel logistics for executives, • 8+ years of executive-level support experience, preferably in a fast-paced environment, • Possess a Bachelor's degree, • Experience managing complex calendars and global travel logistics, • Strong problem-solving skills and meticulous attention to detail, • Ability to thrive under pressure and adapt quickly in a dynamic environment, • Excellent judgment and discretion in handling sensitive information, • Event management experience, including budget oversight and vendor coordination, • Experience supporting multiple executives, managing diverse priorities and personalities, • Well-rounded, adaptable work style, ideally with startup or small company experience, • Strong organizational and prioritization skills, • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Short Term & Long Term Disability, • Wellness Resources

Job Description About ASCAP The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world’s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at , on X and Instagram @ASCAP and on Facebook. # Job Description: ASCAP is seeking an Executive Assistant to support the EVP and Head of Licensing and the EVP, Chief Marketing & Communications Officer. As an Executive Assistant, you will provide administrative support to both EVPs including, but not limited to, managing administrative tasks, calendaring, scheduling meetings, booking travel arrangements, creating detailed itineraries, and preparing both backgrounders and other materials for meetings and events. Areas of Responsibility & Accountability: • Manages calendars for both EVPs, Licensing and Marketing & Communications Department. Regularly coordinates meetings, conference calls, and travel arrangements/accommodations., • Writes internal and/or external correspondences., • Supports Licensing and Marketing meeting preparation for team members and senior leadership, including coordinating materials, organizing files, assembling binders and providing technical and administrative support., • Collaborates with the Executive Assistant Team through regular meetings to share and implement best practices., • Compiles information for reports and presentations and utilizes Microsoft Office Suite to prepare and edit any subsequent presentations, correspondence, reports, charts, graphs, etc., • Manages multiple licensing and marketing lists, event invites, and correspondences., • Researches and analyzes music industry and marketing trends and data., • Assists in support of the marketing of major ASCAP events, including high-profile award shows, ASCAP’s annual conference, the “I Create Music” EXPO, high-level member meetings, advocacy events, etc., • Assists in coordinating ASCAP participation in other industry conferences and events, and more. Process vendor and sponsor contracts, track payments, and maintain excellent records., • Answers a variety of phone calls and emails independently. Responds to complex inquiries for information by directing to the appropriate person at ASCAP., • This person will be an integral part of ASCAP’s licensing, marketing and strategic communications team, and will be involved in a wide range of exciting projects and events and will work closely with staff throughout the organization to realize ASCAP’s mission on behalf of its songwriter, composer and music publisher members as well as its customer licensees who use music., • Files and manages EVP's expense reports in an accurate and timely manner, in compliance with ASCAP’s policies., • Orders and maintains office supplies. Tracks and processes invoices., • Maintains and updates office records., • Bachelor’s degree required., • Typically, two (2) + years related administrative assistant experience, including recent experience supporting a senior marketing or public relations executive; or proven organizational ability., • This role works under supervision to complete defined tasks and deliverables according to established processes., • Proficiency with Microsoft Word, Excel, PowerPoint. Must be Mac proficient., • Ability to synthesize information from multiple sources to draw comprehensive conclusions., • Demonstrated organizational skills and high level of detail orientation., • Excellent written and oral communication skills., • Proven ability to multi-task and independently prioritize responsibilities., • Ability to work effectively in a dynamic environment., • Professional demeanor and telephone manner., • Proven ability to pro-actively anticipate the needs of executives., • Must have an above average knowledge of and passion for many genres of music and an ability to communicate with creative talent at all career levels., • Willingness and availability to report to the office daily, if required., • This position requires the incumbent to be in the office three days per week., • Entertainment industry experience preferred. Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following: • A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network, • Vision plan that offers both in and out-of-network provider options, • 401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match., • An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan, • Generous time-off policy, • 12 company holidays, • Health care and dependent care flexible spending accounts, • Short-term disability insurance/salary continuation and long-term disability insurance, • Company provided basic life and accidental death and dismemberment insurance, • Employee gym discounts at select gyms, • Commuter benefits, • Voluntary pet health insurance, • Voluntary auto and homeowners insurance, • Voluntary employee, spouse, and dependent life insurance options ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws. Please be aware that ASCAP is not a nut-free or other allergen-free workplace. The anticipated base salary range for this position is $65,000.00 to $80,000.00 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.

Job DescriptionSupport the Mission of the U.S. International Development Finance Corporation (DFC) Atlas Advisors, LLC (ATLAS) is seeking experienced Executive Assistants to provide executive level administrative support to senior leadership at the U.S. International Development Finance Corporation (DFC) in New York City. These roles directly support DFC leadership and operations and require professionals who can perform in a fast paced, high visibility federal environment. Multiple Executive Assistant positions are available in support of DFC. Assignments will be based on DFC operational needs. Position Assignments Executive Assistant – DFC Office of Chief Executive (OCE) * Supports senior executive leadership within the NYC Office of Chief Executive * Focused on high level calendar management, executive correspondence, and leadership support Executive Assistant – DFC Departmental Support (Flex Role) * Provides executive and administrative support to other departments as designated by leadership * Assignment may change over time based on operational needs * May include work at other approved office locations Key Responsibilities * Organize and prioritize a high incoming flow of work for DFC senior leaders and or their offices * Respond to and schedule requests for meetings, invitations, and participation in events * Greet and escort guests at DFC NYC and other DFC office locations * Maintain a control and follow up system for incoming workload and correspondence * Draft and proofread correspondence, reports, and other documents * Manage incoming and outgoing communications including email, phone calls, and mail * Assist with travel coordination and voucher processing as needed * Maintain records and databases, including tracking projects and deadlines * Coordinate with other departments and stakeholders on administrative projects and data calls * Process internal ethics clearances for speaker participation at events or widely attended gatherings Qualifications Required * U.S. Citizen * Must be eligible to obtain and maintain a Public Trust clearance. * Minimum of 5 years experience providing executive or administrative support in one or more of the following environments: * Federal government * State or local government * Corporate executive offices * Nonprofit or comparable professional settings * Strong written and verbal communication skills * Proven ability to manage multiple priorities independently in a fast paced environment Desired * Bachelor’s degree in business administration or a related field * Experience supporting senior leadership or executive level offices * Bilingual proficiency in English and Spanish or English and Portuguese Compensation & Benefits • Competitive salary commensurate with experience., • 401(k) retirement plan., • Full medical care benefits package., • Training and professional development., • Company-provided life insurance., • Short-term & long-term disability., • Paid time off.

Job DescriptionPosition Overview: The Executive Assistant serves as a trusted partner and gatekeeper who provides high-level executive support to the President & CEO, ensuring priorities and workflows are managed effectively. This role manages sensitive information, facilitates decision-making, and serves as a key liaison between the President & CEO and internal/external stakeholders. Additionally, the Executive Assistant manages the Executive Office and Reception function. Reports To: President & CEO FLSA Status: Non-exempt Salary Range: $80,000 - $100,000 ESSENTIAL DUTIES AND RESPONSIBILITIES • Provides comprehensive administrative support to the President & CEO, including managing complex and dynamic calendars, preparing expense reports and purchase orders, managing email correspondence, drafting confidential communications, and coordinating detailed travel itineraries and agendas, • Manages calendars and calls for the President & CEO, prioritizing requests and handling sensitive information with the highest level of discretion, • Prioritizes and routes critical, strategic, and institutionally significant information to ensure timely review and decision-making, • Coordinates with the senior leadership team to schedule meetings, track action items, and follow up on outstanding deliverables, • Leads meetings and coordinates company-wide tasks & events with the other administrative assistants in the company• Serve as a point of contact for JFKIAT’s parent company, Schiphol USA & Royal Schiphol Group, • Plans and organizes company-wide events, including holiday celebrations, company outings, and executive and senior leadership meetings and conferences, • Oversees operations of the Executive Office, including the Visitor Center and subcontracted staff, while fostering an efficient and positive work environment, • Schedules, prepares for, and attends internal meetings; develops agendas and tracks follow-up action items, • Bachelor’s degree preferred; Associate degree required, • 8 to 10 years of administrative experience at an executive level preferred, • Experience in an airport environment preferredSpecial Requirements, • Proficient in Microsoft Office applications, • Understanding of corporate structure, operations, and strategic priorities, • Familiarity with business terminology, executive-level communication norms, and decision-making processes, • Knowledge of project management concepts and workflows, • Understanding of financial basics (budgets, reports, KPIs), • Understanding of corporate structure, operations, and strategic prioritiesSkills, • Strong administrative, organizational, and customer service skills with the ability to manage calendars, prioritize high-volume tasks, and multitask effectively in fast-paced environments, • Excellent written and verbal communication skills for engaging internal and external stakeholders, complemented by strong problem-solving, conflict management, negotiation abilities, and emotional intelligence, • Demonstrates professionalism, discretion, and diplomacy when handling sensitive situations with minimal supervision, • Active learning: Understand the implications of new information for both current and future problem-solving and decision-making, • Active listening: Give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and not interrupt at inappropriate times, • Time management: Manage one’s own time or the time of others, • Coordination with others: Adjust actions in relation to others' actions, • Judgement and decision making: Consider the relative costs and benefits of potential actions to choose the most appropriate oneAbilities, • Ability to exercise sound judgment and initiative in managing complex assignments, analyzing information, and delivering executive-level recommendations, • Ability to provide proactive executive support, interact professionally at all levels, and serve as an effective gatekeeper, • Ability to manage logistics, produce executive-level materials, and perform with discretion, accuracy, adaptability, and effectiveness under pressure, • Comprehend oral information: Listen to and understand information and ideas presented through spoken words and sentences, • Speak: Communicate information and ideas in speaking so others will understand, • Comprehend written information: Read and understand information and ideas presented in writing, • Write: Communicate information and ideas in writing so others will understand, • Recognize problems: Tell when something is wrong or is likely to go wrong, • Reason to solve problems: Apply general rules to specific problems to produce answers that make sense And our corporate values designed to: Powered by JazzHR KoF3kN3QPY

Job DescriptionSalary: $30 hour We are looking to add a Bookkeeper/Administrative Assistant to our Office Team! The ideal candidate must have Bookkeeping experience as well as knowledge of scanning invoices, bank reconciliation, data entry and filing. Candidate should be able to manage time effectively, prioritize tasks, and juggle multiple responsibilities simultaneously while staying focused on deadlines. Bi-lingual Spanish/ English is encouraged but not required. Responsibilities • Assist with day to day operations of the HR/Accounting office, • Provide clerical and administrative support, • Data Entry into Quickbooks & other Software, • Process documentation and prepare reports, • Computer typing skills (MS Office, in particular), • Knowledge of QuickBooks and Excel, • Excellent organizational skills, • Strong communications skills Salary: $30 per hour Benefits: • 401(k), • Dental insurance, • Employee discount, • Health insurance, • Paid time off, • Vision insurance Physical setting: • Office Schedule: • 9-5, • Monday to Friday

Job DescriptionAbout Schneps Media Schneps Media is the largest and most influential community media company in New York. With over 100 award-winning newspapers, magazines, digital outlets, events, and broadcast platforms, we inform, inspire, and connect millions across the five boroughs, Long Island, Westchester, Philadelphia and Palm Beach County. Our mission is local, but our impact is powerful. We’re a fast-moving, entrepreneurial company built on hustle, heart, and storytelling. Position We’re looking for an exceptional Executive Assistant to support the Founder, President, and Co-Owner of Schneps Media. This high-impact role requires a highly organized, resourceful, and tech-savvy professional who can manage a complex workload with discretion, speed, and confidence. You’ll be a central hub of communication, coordination, and execution across key areas in the business. You’ll work in collaboration with the Chief of Staff and Executive Assistant to the CEO/Co-Owner, and collaborate daily with executives, publishers, sales leaders, editorial teams, amongst various others. If you're sharp, proactive, and thrive in an environment where no two days are alike, this role is your chance to operate at the highest level of a dynamic media company. Core ResponsibilitiesExecutive & Administrative Support * Manage an ever-changing calendar, schedule, and travel itinerary with precision, ensuring all items and details are easily accessible and available at any time. * Act as gatekeeper for the President’s inbox, flagging high-priority items and drafting replies. With time, communicating on matters and keeping the President informed of them. * Coordinate meetings and presentations with both internal teams and external partners * Anticipate needs before they arise: prepare materials, briefings, and talking points Communication & Contact Management * Maintain and organize key contacts, from clients to media partners to personal relationships * Ensure follow-ups are completed and tracked across departments * Handle all communication with the utmost professionalism and discretion Sales & Client Coordination * Work closely with the sales team to schedule meetings, craft proposals, and follow up with clients * Oversee barter accounts, managing deliverables and client communication * Support key accounts with inside sales tasks and relationship management Digital & Creative Project Support * Assist with podcast recordings, ad placements, and content coordination * Learn and utilize internal systems to support sales and communication tracking * Manage basic social media tasks and assist with email and digital content postings Workflow & Systems Management * Identify opportunities to improve workflows, internal communications, and organization * Implement systems and processes to improve efficiency at the executive level * Take initiative and ownership of special projects from start to finish Personal Support * Provide trusted assistance with personal appointments, errands, and scheduling * Maintain discretion while managing both professional and personal priorities Miscelleaneous * Complete any other tasks/asks from the President What We’re Looking For * 3+ years of executive-level support, ideally in media, communications, or a fast-paced business * Calendar, inbox, and contact management skills * Strong written, verbal, and interpersonal communication abilities * Highly organized with superb attention to detail and follow-through * Proficiency with Google Workspace, Microsoft Office, CRM systems, and Apple products * Self-starter mindset with a strong sense of ownership * Grace under pressure and the ability to juggle competing priorities * High level of discretion, professionalism, and emotional intelligence Why Join Schneps Media? * Work directly with the Founder of NYC’s top community media company * Partner with high-level executives and decision-makers across the organization * Gain insider experience in sales, media, events, marketing, and operations * Be part of a fast-paced, mission-driven team shaping the voice of New York * Room for growth, mentorship, and learning across the business

Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. BronxWorks provides permanent supportive housing with an array of social services to more than 400 formerly chronically unhoused individuals and families throughout the Bronx. We strive to break the cycle of homelessness with personalized, wraparound support, empowering individuals and families to rebuild their lives with stability, dignity, and hope. BronxWorks is seeking a Case Management Supervisor to join a diverse and enthusiastic team at Cooper Gardens, a multi-building supportive housing program located in the Bronx, NY (walking distance from Arthur Avenue.) Cooper Gardens provides services and permanent housing to 95 formerly homeless households, consisting of both single individuals and families with children. Work schedule is Mon-Fri 9am-5pm. Staff are required to work one Saturday per month from 8am-4pm. All interested applicants must complete the application on our agency website at . RESPONSIBILITIES • Provide direct services to clients and manage a small caseload, which include home visits, escorts in the field, documentation of progress notes, assessments and service plans., • Maintain case records and statistics for program with the goal of analyzing trends and improving service delivery., • Assist the Assistant Program Director and Program Director in recruiting and training direct service staff., • Administer personnel policies and procedures under the guidance of the Program Director., • Hold weekly supervision meetings with assigned staff and monitor staff performance, including performing case reviews and structured observations., • Ensure all programs meet contractual goals and reporting requirements., • Submit internal progress reports on a monthly basis; or more frequently as required., • Participate in, and encourage staff to become involved in agency events., • Act as liaison with the community, including the area community district and board., • Manage a team of Case Managers and provide Clinical Supervision to Social Work staff, if applicable., • Act as Liaison with SSA, PPOH Psychiatrist, and medical clinic staff on and off-site., • Coordinate clinical services for tenants including discharge planning and hospitalizations in collaboration with Team Leaders., • Complete certification for Medication Monitoring Training, provide services on-site for tenants and support training new staff, as needed., • Provide clinical leadership and collaborate with the Program Director and Assistant Program Director to ensure program compliance with DOHMH and HRA contracts., • Hold monthly clinical supervision/trainings with staff supervised., • Participate in all staff meetings and training sessions., • Work one Saturday shift (8:00AM-4:00PM) every month., • Master’s degree in Social Work or in a related field of study with 1-2 years’ experience providing case management services required., • Prior supervisory experience working in a social service agency strongly preferred., • Minimum of 1-2 years program experience in supportive housing strongly preferred., • Ability to use a computer for prolonged periods., • Ability to occasionally lift and/or move up to 10 pounds., • Ability to stand, walk, or sit for long periods of time., • Ability to bend and retrieve objects and/or documents., • Ability to travel in the boroughs of New York City and its adjacent counties via public transportation., • Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work. BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact . #INHGH

Job Description Licensed Child Care Center located in Tuckahoe, NY seeks fulltime Lead PreK Teacher: 8:00am-5:00pm Position Requirements: Bachelors degree in Early Childhood Development or related field is required. Master's degree preferred. Two years of experience required. The Lead Teacher will be responsible for setting classroom curriculum, parent communications and supervising assistant teaching staff. The Center is a warm, caring place with deep respect for our teaching staff. We appreciate your skills and commitment to keeping students safe and nurtured. Contact: Marion Anderson Email resume: Company DescriptionCornerstone Children's Center Our mission is to nurture children while they develop early childhood education and social skills. Cornerstone staff is committed to caring for the "whole child" by encouraging individual development and allowing growth to occur at the child's own pace. The program fosters success for children in their formative years.Cornerstone Children's Center\r\nOur mission is to nurture children while they develop early childhood education and social skills. Cornerstone staff is committed to caring for the "whole child" by encouraging individual development and allowing growth to occur at the child's own pace. The program fosters success for children in their formative years.

Job DescriptionCoreWeave is The Essential Cloud for AI™. Built for pioneers by pioneers, CoreWeave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence. Trusted by leading AI labs, startups, and global enterprises, CoreWeave combines superior infrastructure performance with deep technical expertise to accelerate breakthroughs and turn compute into capability. Founded in 2017, CoreWeave became a publicly traded company (Nasdaq: CRWV) in March 2025. Learn more at . What You'll Do: CoreWeave's Legal Department supports a broad range of high-impact, cross-functional initiatives across the company. As the team continues to grow, we are looking for a motivated and versatile Executive Assistant to provide essential operational and administrative support to a group of five VP-level attorneys and business leaders. About the role: In this role, you will serve as a trusted partner to senior leadership by anticipating needs, driving operational efficiency, and ensuring seamless day-to-day execution within a fast-paced environment. You will manage complex scheduling, coordinate travel and events, support communication and documentation, and collaborate closely with other executive assistants and stakeholders across the organization. Success in this role requires exceptional judgment, discretion, initiative, and a team-first mindset. • Manage complex calendars and coordinate scheduling across multiple time zones, ensuring alignment of meetings, priorities, and commitments., • Oversee travel logistics and complete expense reporting with accuracy and adherence to company policies., • Plan and execute team activities, including staff meetings, all-hands sessions, off-sites, and social events., • Use task management tools (e.g., Asana) to track deliverables, follow up on action items, and support timely execution of team priorities., • Partner closely with legal leadership and collaborate with other executive assistants to ensure smooth organizational operations., • Prepare and refine written communications, reports, and presentation materials with strong attention to detail and executive polish., • 3–5+ years of experience providing executive-level administrative support to Sr. Director/VP-level leaders., • Project management experience, including use of tools such as Asana., • Proficiency with Google Suite, Google Calendar, Slack, Microsoft Office, and Zoom., • Experience planning events or coordinating team-wide activities., • Strong organizational and communication skills, with the ability to manage multiple simultaneous assignments., • Proven ability to improve processes and drive operational efficiency., • High levels of integrity and discretion when handling confidential information., • Experience supporting multiple executives simultaneously within a fast-moving environment. We believe in investing in our people and value candidates who bring diverse experiences—even if you don't meet 100% of the listed requirements. If some of the qualities below describe you, we'd love to talk: • You thrive in dynamic, fast-paced environments and enjoy problem-solving on the fly., • You are curious about how teams operate and enjoy optimizing processes. At CoreWeave, we work hard, have fun, and move fast! We're in an exciting stage of hyper-growth that you will not want to miss out on. We're not afraid of a little chaos, and we're constantly learning. Our team cares deeply about how we build our product and how we work together, which is represented through our core values: • Be Curious at Your Core, • Act Like an Owner, • Empower Employees, • Deliver Best-in-Class Client Experiences The base salary range for this role is $98,000 to $143,000. The starting salary will be determined based on job-related knowledge, skills, experience, and market location. We strive for both market alignment and internal equity when determining compensation. In addition to base salary, our total rewards package includes a discretionary bonus, equity awards, and a comprehensive benefits program (all based on eligibility). What We Offer The range we've posted represents the typical compensation range for this role. To determine actual compensation, we review the market rate for each candidate which can include a variety of factors. These include qualifications, experience, interview performance, and location. In addition to a competitive salary, we offer a variety of benefits to support your needs, including: • Medical, dental, and vision insurance - 100% paid for by CoreWeave, • Company-paid Life Insurance, • Voluntary supplemental life insurance, • Short and long-term disability insurance, • Flexible Spending Account, • Health Savings Account, • Tuition Reimbursement, • Ability to Participate in Employee Stock Purchase Program (ESPP), • Mental Wellness Benefits through Spring Health, • Family-Forming support provided by Carrot, • Paid Parental Leave, • Flexible, full-service childcare support with Kinside, • 401(k) with a generous employer match, • Flexible PTO, • Catered lunch each day in our office and data center locations, • A casual work environment While we prioritize a hybrid work environment, remote work may be considered for candidates located more than 30 miles from an office, based on role requirements for specialized skill sets. New hires will be invited to attend onboarding at one of our hubs within their first month. Teams also gather quarterly to support collaboration California Consumer Privacy Act - California applicants only CoreWeave is an equal opportunity employer, committed to fostering an inclusive and supportive workplace. All qualified applicants and candidates will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment and consistent with the Americans with Disabilities Act (ADA), CoreWeave will ensure that qualified applicants and candidates with disabilities are provided reasonable accommodations for the hiring process, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed, please contact: . Export Control Compliance This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. CoreWeave may, for legitimate business reasons, decline to pursue any export licensing process.

Job Description TITLE: Faculty Clinician DEPARTMENT: Health Centers LOCATION: Depew Health Center DIVISION: Academic Affairs STATUS: Exempt Note: As a member of our exempt work force there could be occasions when a commitment beyond the normal workweek may be required. Salary range: $67,000 to $75,000 annually BENEFITS: • Medical Dental Vision Health Savings Account Flexible Spending Account, • College Paid Life, AD&D, LTD insurance Generous PTO 12 Paid Holidays, • TIAA Retirement with 8% college contribution after one year of employment, • Free EAP Counseling Services Free Chiropractic Care Northeast College of Health Sciences is committed to creating a culture of diversity, equity, inclusion, and belonging with our college campus community. In support of our institutional values, we acknowledge each person’s unique experience, perspective, and ability as contributions that both enrich our community and enhance the professions and people we serve. As such, the College is dedicated to providing equitable opportunities to all future and current employees, including those belonging to groups that have been historically underrepresented in higher education. General Description: Reporting to the Dean of Clinical Education/Assistant Dean of Clinical Education, the Faculty Clinician is responsible to supervise and work with clinical students to provide quality patient care and complete required documentation for both patient care and student education. The position is an appointment requiring service to the College divided among teaching, research and scholarly activity, and citizenship in a manner that promotes continuity and equality among faculty, staff and students. Organizational Relationships: • Responsible to the Dean of Clinical Education/Assistant Dean of Clinical Education., • Works closely with health center faculty, staff and students. General Responsibilities: The faculty consists of all individuals in the employ of Northeast holding academic rank and engaged in instructional, scholarly and professional, or academic service activities for the College. These activities include, but are not limited to: laboratory, classroom, online, and health center instruction; work of professional librarians; course and curriculum development; research; participation in student advising, enrollment management functions, College governance; and service to one’s profession. Specific Duties and Responsibilities: • Manage patient care within the approved policies and procedures of the Northeast health centers., • Develop and utilize relevant marketing to grow faculty practice expectations per the Faculty Handbook to support student learning., • Responsible for all patient health care decisions to include evaluation, management and recordkeeping., • Be a consultation resource for other faculty members., • Provide hands on mentoring and foster a critical thinking environment for student education., • Oversee student conduct, proficiency, professionalism and compliance with health center standards., • Oversee and issue quantitative and qualitative credits and provide feedback to students regularly., • Assist with clinical education activities (evaluations, orientation, remediations, OSCE, mentor meetings, etc.) as needed., • Engage students in a variety of clinical activities while ensuring appropriate continuity of patient care., • Participate in health center meetings as well as mandatory professional development activities., • Maintain clean and orderly patient treatment areas and report any equipment needing repair., • Participate on College committees and task forces as assigned., • Maintain active involvement with professional, national and state organizations important to clinical, educational, and administrative responsibilities., • Develop a professional development plan in conjunction with the Dean of Clinical Education/Assistant Dean of Clinical Education., • Other duties as assigned. Methods of Accountability • Verbal and written communications with the Dean of Clinical Education/Assistant Dean of Clinical Education , health center faculty, staff and students as well as other College stakeholders., • Written feedback from students, patients and other College constituents., • Annual performance evaluations by the Dean of Clinical Education/Assistant Dean of Clinical Education ., • Compliance with College’s policies. Mental and Physical Requirements • Effective and professional verbal and written communication skills., • Professional demeanor., • Basic proficiency in PC use and Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and willingness to learn/use additional software platforms used for electronic health records and student education., • Manage stressful situations in a fast-paced, multi-task work environment., • Perform all services expected of a licensed clinician and exhibit responsible clinical judgement., • Occasional travel may be required. Education, Training and Experience • Doctor of Chiropractic degree., • Appropriate professional licensure to practice in New York State., • Post-graduate degrees, diplomates and certificates are preferred., • Ongoing professional development is expected. NOTE: Due to the driving/travel requirements, this position is subject to the College’s Motor Vehicle Use Policy and the employee will be required to sign a release for a Motor Vehicle Report upon hire. This release will remain in effect through the duration of employment unless revoked in writing. Motor Vehicle Report checks are conducted annually by the College. If you are interested in applying for this position; please submit a cover letter of interest, resume and contact information for three professional references to: the Office of Human Resources, 2360 State Route 89, Seneca Falls, NY 13148, or e-mail your response to: • Employment is subject to the favorable result of a background investigation and where applicable, confirmation of appropriate degrees and credentialing. Northeast College of Health Sciences is an Equal Opportunity employer and does not discriminate against students or employees on the basis of age, race, color, creed, gender, sexual orientation, or handicapping conditions (or any other protected status) in its educational programs, financial aid, activities, admissions and employment practices.

Job Description Location: New York City (In-Office, Full-Time) Industry: Real Estate Private Equity Experience Level: Mid-Level (3+ years EA experience preferred) About the Role: Eagle Rock is a rapidly growing real estate private equity firm headquartered in NYC. We're seeking a sharp, proactive, and highly organized Executive Assistant to support our Chief Investment Officer (CIO) and Chief Growth Officer (CGO). This is a high-impact, high-visibility role supporting two senior leaders at the forefront of our investment and growth strategies. You'll be at the center of the action-managing schedules, coordinating meetings and travel, preparing critical investment materials, and ensuring seamless day-to-day operations. We're looking for someone who thrives in a fast-paced, entrepreneurial environment, and who brings energy, initiative, and discretion to everything they do. You'll be a key contributor as we continue to build something special. Key Responsibilities: Calendar & Communication Management • Coordinate ever-changing, complex calendars for the CIO and CGO, • Prioritize competing demands, investor calls, internal meetings, and travel, • Act as a gatekeeper for communications, ensuring critical updates are flagged and acted uponMeeting & Travel Coordination, • Organize internal and external meetings; manage agendas and follow-ups, • Book and manage detailed domestic and international travel itineraries, • Coordinate conference rooms, catering, and logistics for presentations and eventsPresentation Support, • Prepare and polish presentations, reports, and financial materials, • Conduct research and prep materials related to deal due diligence and investor relationsAdministrative Operations, • Process expense reports (e.g., through Emburse), light accounting, • Order supplies and manage office organization and administrative systems, • Collaborate with other team members to ensure smooth team operations, • Handle ad hoc and personal executive support tasks as neededWhat We're Looking For:, • 3+ years supporting C-suite or senior executives (experience in real estate, finance, or private equity a plus), • Strong judgment and discretion with confidential information, • Excellent written and verbal communication skills, • Tech savvy - Expert in Microsoft Office Suite; Calendaring, Video calls, ChatGPT/AI tools, etc; CRM or investor portal familiarity a plus, • Highly organized, detail-oriented, and calm under pressure, • Flexible and responsive-ready to work extended hours or weekends during critical periods, • Bachelor's degree preferredWhat We Offer:, • Base Salary: $85,000 - $105,000, • Bonus: 10-25% of base salary, depending on performance, • Comprehensive benefits: Medical, dental, vision, 401(k), • Incredible growth opportunity in a firm that's scaling fast, • An energetic, entrepreneurial culture where we value excellence, initiative, and fun

Job DescriptionAbout the Company At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home. Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place. About the Role:As the Executive Assistant for the Head of Operations & Real Estate, you will provide dedicated support to the business as well as personal needs. This pivotal role involves managing various administrative tasks such as answering and returning phone calls and emails, calendar management, organizing travel arrangements, expense reimbursement and more. You will also streamline processes and find opportunities. Additionally, you will need to demonstrate excellent communication skills, will actively strategize to enhance operations efficiency and organizational workflows to ensure seamless operations. This role requires someone with extensive executive-level support experience who can operate with minimal oversight, exercise excellent judgement, and proactively anticipate the needs of senior leadership. This role involves supporting various organizational functions and assisting leadership in diverse projects spanning areas such as Capex, Design, People Ops, Finance, Real Estate, and beyond as needed. Responsibilities • Serve as trusted advisor and thought partner, • Independently manage competing priorities and complex scheduling demands, communications, logistics, agendas, and personal events with absolute discretion, • Coordinate all travel arrangements and detailed itineraries., • Serve as a key liaison for internal teams and members of the organization’s leadership team with special projects as needed. May include projects in Capex, Design, People Ops, Finance, Real Estate, and beyond as needed., • Proactively anticipate business needs related to scheduling, travel, and personal commitments., • Track and prepare expense reports for reimbursement and billing., • Draft personalized correspondence and documents as requested., • Plan and support events such as retreats, meetings, and staff gatherings—including research, logistics, day-of support, and invoice management., • Other various and ad hoc administrative and personal duties as needed., • Travel to project sites as needed to support ongoing projects. Ideal Background, • 7-10+ years’ experience in an executive-level/senior leadership support role required., • Undergraduate degree or equivalent experience., • A self-starter with a high energy and careful attention to detail., • Problem solver with a process-improvement mindset., • Exceptional organizational and prioritization skills honed through years of managing multiple high-level projects simultaneously, • Highly flexible,can change course quickly, and with a strong ability to multitask., • Excellent oral, written, and communication skills. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Life Space Digital is a fast-growing digital-out-of-home media startup transforming the way brands connect with audiences in real-world spaces. With operations expanding rapidly in both the U.S. and Asia, we are seeking an Executive & Office Assistant to support our Executive Committee (CEO and Head of Human Resources) and ensure our New York headquarters runs smoothly every day. This role combines two equally important missions: maintaining a high-functioning, organized, and professional office environment, and providing proactive, detail-oriented support to the executive team. The right person will take ownership of the office, anticipate needs before they’re voiced, and thrive on keeping things in order. They’ll bring structure and energy to a busy, fast-growing startup — someone who notices what needs to be done, acts quickly, and follows through to completion. What you'll do: Office Management (NYC HQ – WeWork Times Square) * Own all aspects of daily office operation — ensure cleanliness, readiness, and professional presentation of all workspaces. * Maintain office supplies, snacks, and tech setups to support day-to-day needs. * Greet and host guests; manage visitor logistics, sign-ins, and meeting room readiness. * Handle mail and courier services — collect, sort, and distribute deliveries promptly. * Manage vendor relationships — WeWork staff, cleaners, couriers, supply and food service partners. * Track inventory, place orders, and manage small purchasing budgets within guidelines. * Liaise with building management for maintenance and access issues. * Coordinate event setup for internal meetings, visiting teams, investor visits, and board sessions. * Manage small gifts for partners, clients, and staff — ordering, packaging, and delivery coordination. * Run errands as needed to support office and business operations (supplies, pickups, drop-offs, etc.). Executive Support (Executive Committee) * Manage calendars for Executive Committee members — schedule meetings, resolve conflicts, and ensure time efficiency across multiple time zones. * Coordinate domestic and international travel — flights, hotels, ground transport, itineraries, and meeting packets. * Prepare for meetings — printouts, materials, refreshments, setup, and follow-up tracking. * Handle expense reports and reimbursements, coordinating with Finance for timely processing. * Organize executive files, folders, and shared drives for easy access and accuracy. * Support small administrative or logistics needs for executives as required. Scheduling & Coordination * Schedule interviews, onboarding sessions, and HR-related meetings in coordination with the People team. * Assist with onboarding logistics: welcome kits, laptop setup, and workspace readiness. * Coordinate travel appointments, document delivery, and visa-related scheduling. * Maintain shared calendars and travel logs for company visibility. Expense, Procurement & Travel Support * Process purchase requests and vendor invoices related to office and executive activities. * Keep accurate records of recurring vendors, renewals, and payment cycles. * Support reconciliation of travel and expense submissions within Ramp or similar systems. Communication & Follow-Up * Track open action items for Executive Committee members and ensure closure. * Maintain task lists and proactive reminders to prevent bottlenecks. * Draft simple internal communications (office updates, meeting reminders, event notices). * Capture light meeting notes or next-step summaries when requested. Who you are: * 3–6 years of administrative or executive-assistant experience, ideally in a dynamic or startup environment. * Proven ability to handle multiple priorities with efficiency and calm. * Strong organizational and time-management skills; meticulous attention to detail. * Clear and confident communication skills, both written and verbal. * Proficiency with Microsoft Office / Google Workspace, Slack, and scheduling and expense systems. * Independent, proactive, and comfortable making smart decisions without waiting for direction. * Exercises good judgment, tact, and discretion in all interactions. You may be an ideal fit for this role if you are: · Fast, organized, and obsessed with follow-through. * Anticipates needs — doesn’t wait to be told. * Balanced personality: polished enough for executives, grounded enough for startup pace. * Steady under pressure, positive, and adaptable. * Takes pride in creating a professional, well-run environment that reflects Life Space Digital’s culture and ambition. This is a full-time, on-site position at Life Space Digital’s HQ office (WeWork Times Square, New York City). The pay range for this position is $70,000 - $90,000; however, base pay offered may vary depending on job related knowledge, skills, candidate location, and experience.

Job Description Thank you for considering the Executive Assistant role with Moonbug Entertainment, an award-winning global entertainment company inspiring kids everywhere to laugh, learn and grow. The company is behind some of the biggest kids’ entertainment brands in the world including CoComelon and Blippi. Moonbug believes every child should have access to our entertaining and enriching content, which is why our shows are available on more than 150 video platforms globally including Netflix, Disney+, BBC iPlayer and YouTube Kids. Moonbug is also a global leader in pre-school music and audio experiences, available on 100+ audio platforms globally. Moonbug brands extend far beyond the screen to include streaming music, toys, games, books, live events, and even theme park exhibits. Moonbug is part of Candle Media, an independent, creator-friendly home for cutting-edge, high-quality, category-defining brands and franchises. By bringing together elite talent operating at the intersection of content, community, and commerce, it helps to position leading entertainment businesses for accelerated, sustainable growth in the current market and beyond. This is a full-time, in-office role based out of our New York, NY office. The Role: Moonbug Entertainment is seeking a highly organized and proactive Executive Assistant to support our Chief Creative Officer (CCO) and VP of Brand Partnerships, while ensuring smooth day-to-day operations across the creative and brand partnerships departments, as well as overseeing the NY office operations This hybrid role blends executive support, office management, and cross-departmental coordination, offering the ideal candidate a front-row seat to the company’s creative strategy, partnerships, and global business operations. The ideal candidate is a detail-oriented self-starter who thrives in a dynamic environment, anticipates needs before they arise, and excels at juggling multiple priorities with discretion and professionalism. Key Responsibilities: Executive Support • Provide direct administrative support to the CCO and VP of Brand Partnerships, including complex calendar management, extensive travel coordination, expense tracking, and meeting preparation., • Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and follow-through on key initiatives., • This role requires a very hands-on approach, ensuring the executive stays on schedule and transitions smoothly between meetings., • Help prepare presentations, reports, and other materials for leadership meetings and partner engagements., • Anticipate executive needs and proactively manage priorities to maximize efficiency and productivity., • Works collaboratively with Executive Assistants across the organization to ensure seamless scheduling and calendar alignment., • Other duties as assigned. Office & Operations Management • Oversee daily office operations, including vendor management, supply coordination, and space organization., • Manage logistics for internal meetings, team gatherings, and company-wide events such as All Hands, offsites, and creative workshops., • Support special projects across departments, including office moves, process improvements, and cross-functional initiatives., • Support company event planning by overseeing budgets and timelines, as well as managing vendors and handling all guest communications., • Maintain a positive and well-organized office environment that reflects Moonbug’s creative and collaborative culture, fostering a positive staff morale and inclusive culture that strengthens relationships across teams and offices., • 3+ years of experience in executive support, office management, or project coordination within a creative or fast-paced corporate environment., • Exceptional organizational and multitasking skills with strong attention to detail., • Excellent written and verbal communication skills; able to represent senior leaders with professionalism and discretion., • Proficiency in Google Workspace, Microsoft Office, and project management tools (e.g., Asana, Trello, Slack, Monday)., • Experience using Travel Perks to coordinate travel is preferred but not required., • Experience coordinating events, meetings, and travel logistics., • Positive, proactive attitude with the ability to anticipate needs and take initiative., • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Short Term & Long Term Disability, • Training & Development, • Free Food & Snacks, • Wellness Resources, • and more!

Job Description The Executive Assistant provides high-level confidential administrative support to the executive office. The Executive Assistant manages the day-to-day administrative affairs of the front office, scheduling all appointments, coordinating all administrative tasks, managing travel, and overseeing front office administrative operations. The ideal individual is expected to demonstrate experience and attributes to work within an executive environment requiring strict confidentiality, initiative, attitude, and accountability. This position is in Mid-Town Manhattan. Responsibilities: Roles and Responsibilities include a broad variety of administrative tasks, working closely with the executive team to maintain efficient and effective front office operations. The Executive Assistant must be efficient and have strong organizational skills that reflect their ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail. The Executive Assistant shall: • Complete a broad variety of administrative tasks for the Executive, including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings., • Plan, coordinates and ensures the Executive's schedule is followed and respected while pro-actively prioritizing conflicting needs., • Communicate directly, and on behalf of the Executive, with executives and clients., • Work closely with the Executive to keep him well informed of upcoming commitments and responsibilities and following up appropriately., • Represent the Executive by welcoming visitors, reviewing correspondence, and arranging corporate functions., • Complete critical administrative tasks, including drafting acknowledgement letters, personal correspondence, staff communications, and other tasks., • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail., • Very strong interpersonal skills and the ability to build relationships with stakeholders, clients, leadership team, and employees., • Expert written and verbal communications skills., • Professional appearance and demeanor., • Proven ability to handle confidential information with discretion and be adaptable to competing demands in a fast-paced environment., • Accessible during off hours as required. Job Type: Full-time

Job DescriptionBenefits: • 401(k) matching, • Competitive salary, • Dental insurance, • Health insurance, • Opportunity for advancement, • Paid time off BuildLabs Custom LLC is a distinguished luxury home construction company committed to delivering exceptional craftsmanship and unparalleled service in the Hamptons. With a focus on quality and client satisfaction, we take pride in creating exquisite residences that reflect our clients' individual styles and aspirations. Position Overview: An Executive Assistant provides high-level administrative support to senior executives, managing their calendars, scheduling meetings, handling communications, preparing documents, arranging travel, and acting as the primary point of contact, ensuring the executive's day-to-day operations run smoothly and allowing them to focus on strategic priorities; often requiring strong organizational skills, keeping pace with a fast paced exec, excellent communication, and the ability to handle confidential information. The role of a Project Manager is to Lead and manage construction projects, ensuring they are completed on time, within budget, and to the highest quality standards. • Estimate costs, develop budgets, and track expenses throughout the project lifecycle., • Prepare detailed reports on project status, budget updates, and any issues encountered, and present findings to stakeholders., • Resolve problems and conflicts that arise during construction, maintaining open communication with team members and clients., • Ensure compliance with safety regulations, building codes, and environmental standards., • Collaborate effectively with subcontractors, engineers, architects, and other key project team members to achieve project goals., • Negotiate contracts and agreements with external vendors and subcontractors, securing the best terms and pricing., • Delegate tasks and responsibilities to team members, providing clear guidance and support., • Keep stakeholders informed of project progress through regular communication and progress reports., • Address any environmental or community concerns related to the project, demonstrating a commitment to sustainability and community engagement., • Conduct site inspections to monitor progress, quality, and adherence to standards, taking proactive measures to address any issues that arise., • Proactively identify changes in project scope and adjust plans and budgets accordingly., • Administer the submittal review process between subcontractors, suppliers, and the design team.This role combines both into one. This is an exciting opportunity to be part of a dynamic company that values excellence in both construction and client service. Requirements: • Bachelor's degree in construction management, engineering, or related field (preferred)., • Minimum of 5 years of experience in construction project management, with a focus on high-end residential projects., • Strong knowledge of construction materials, techniques, and equipment., • Excellent leadership, communication, and interpersonal skills., • Proficiency in Microsoft Office Suite and construction/project management software., • Ability to read and interpret blueprints and construction drawings accurately., • Ability to work under pressure and coordinate multiple activities and groups., • Strong problem-solving and decision-making abilities., • Knowledge of financial and job cost accounting., • Willingness to work in both office and field environments., • Ability to lift 25 pounds and sustain a seated posture for extended periods., • Willingness to work overtime to meet project deadlines.Key Responsibilities:, • Calendar Management: Managing complex schedules, prioritizing appointments, and coordinating meetings with internal and external stakeholders., • Communication Management: Screening calls and emails, responding to inquiries on behalf of the executive, drafting and editing correspondence., • Document Preparation: Creating presentations, reports, memos, and other documents as needed., • Meeting Coordination: Setting up meeting agendas, preparing materials, managing logistics, and taking minutes., • Administrative Tasks: Managing expense reports, ordering office supplies, maintaining contact lists, and filing documents., • Project Support: Assisting with project management tasks, including tracking progress and deadlines., • Confidentiality: Maintaining strict confidentiality regarding sensitive information.Required Skills:, • Excellent Communication Skills: Strong written and verbal communication to interact with various stakeholders effectively., • Organizational Skills: Ability to manage multiple priorities, deadlines, and complex schedules efficiently., • Proficiency in Technology: Expertise in Microsoft Office Suite, calendar management tools, and other relevant software., • Discretion and Confidentiality: Ability to handle sensitive information with utmost discretion., • Attention to Detail: Ensuring accuracy in all tasks and deliverables., • Adaptability: Flexibility to adjust to changing priorities and situations., • Collaboration: Work closely with the project management and construction teams to facilitate smooth communication and workflow., • Technology Proficiency: Utilize Microsoft Office suite and other office tools for efficient document creation and organization., • Training in Procore: Receive training in Procore, our project management software, to enhance proficiency in project documentation and streamline processes., • Learning and Growth: This role offers a great opportunity to learn and grow within the firm, contributing to the success of luxury home construction projects.Qualifications:, • Administrative Experience: Previous experience in an administrative role is required., • Communication Skills: Excellent verbal and written communication skills, with a friendly and professional demeanor., • Organizational Skills: Strong organizational and multitasking abilities, with a keen eye for detail., • Tech-Savvy: Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new office software., • Customer Service: A customer-focused approach with the ability to interact positively with clients and team members., • Adaptability: Ability to adapt to a fast-paced and dynamic work environment., • Confidentiality: Discretion and ability to handle sensitive information with confidentiality.

Job Description POSITION: Executive Assistant, Finance Department REPORTS TO: Vice President for Finance STATUS: Full-time, Exempt RANGE: $65,000 - $75,000 SUMMARY: Founded in 1901, Brooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York. The Executive Assistant, Finance Department provides administrative and project support to the Vice President for Finance and assists the Assistant Vice President for Budget & Planning and the Controller. This role ensures smooth operation of the Finance Department by managing administrative workflows, coordinating communication, handling mail and deposits, and assisting with financial documentation and reporting tasks. The position requires strong organizational and communication skills, attention to detail, and proficiency in Microsoft Excel and PowerPoint. The ideal candidate is comfortable working with financial information, drafting reports or presentations, and communicating directly with financial institutions and internal departments. Responsibilities include: • Provide direct support to the Vice President for Finance, serving as the primary point of contact and gatekeeper for the Finance Department., • Research and assist with special projects; prepare reports, correspondence, and presentations, including updates to Finance Department procedures and SOPs., • Liaise with banking and financial partners to manage account documentation, correspondence, and transaction inquiries., • Prepare and format Excel spreadsheets, PowerPoint materials, and reports to support finance projects, audits, and internal communications., • Process incoming and outgoing mail; ensure timely routing and tracking of key documents., • Receive, organize, and record checks and cash for deposit per internal controls and finance policies., • Support accounting operations as needed, including credit card reconciliation, expense documentation, and record keeping., • Coordinate departmental meetings, including agendas, materials, and minutes., • Maintain organized electronic and paper files, ensuring confidentiality of financial and personnel information., • Support departmental staff with administrative requests, onboarding of new employees, purchasing supplies, and maintaining equipment or shared resources., • Track and follow up on outstanding items and communications across the department., • Bachelor’s degree in business, finance, administration, or a related field., • Three or more years of administrative experience, preferably in a finance, business, or higher education setting., • Proficiency in Microsoft Office Suite, including Excel and PowerPoint., • Strong organizational, written, and verbal communication skills., • Proven ability to handle sensitive and confidential information with discretion., • Detail-oriented and dependable, with the ability to manage multiple priorities., • Comfortable communicating with banks and external partners in a professional manner., • Demonstrated ability to use technology to streamline and improve office operations., • Experience working in a Finance, Accounting, or Budget office., • Familiarity with Ellucian Colleague, Workday, or similar ERP systems. Affirmative Action/EEO statement It is the policy of Brooklyn Law School to be impartial in the treatment of all employees and applicants for employment without unlawful discrimination as to race, creed, religion, color, natural origin, citizenship status, gender, age, veteran status, disability, marital status, union affiliation, political affiliation, sexual orientation or preferences or any other legal protected status.

Job DescriptionJob Title: Executive AssistantLocation: Getzville, NYHire Type: Direct HirePay Range: $65,000 - $80,000Work Type: Full-timeWork Model: OnsiteWork Schedule: Monday – Friday, 8am – 5pm Recruiter Contact: Amy Dugenske, & Scope:Positional OverviewThe Imagine Group is recruiting for a Executive Assistant on behalf of our client, an innovative trading firm with an international footprint in Getzville, NY. They are a leader in the industry providing a tailored, client focused approach to metal trading. Our client has some of the best trading and back-office talent in the industry and we are currently looking for motivated, high potential employees to support growth in the industry.In this role, you will provide high-level administrative support to executive leadership, managing complex calendars, coordinating meetings, and handling confidential information with discretion. You will serve as a key liaison between executives, staff, and external partners while supporting daily operations, special projects, and organizational priorities to ensure efficiency and effectiveness. As part of our team, you will enjoy a comprehensive benefits package, including: • Competitive salary, • Health and dental coverage, • 401k with match, • Short term and long-term disability coverage, • 15 days of paid vacation, • 11 paid holidays, • Year-end bonus opportunityRole & Responsibility:Tasks That Will Lead to Your Success, • Supports Executive Leadership team., • Calendar & Meeting Management, • Coordinate complex schedules, prioritize meetings, and ensure executives are prepared with agendas and materials., • Communication Liaison, • Draft, review, and manage internal and external communications on behalf of executives. This includes emails, memos, presentations, and reports., • Collaborates and communicates with leadership, HR, operations teams., • Project Coordination, • Track initiatives, follow up on action items, and help ensure deadlines are met across departments., • Cross functional collaboration and involvement in planning, initiatives, and decision support., • Information Management, • Handle confidential documents, maintain organized records, and support decision-making with accurate data., • Travel Planning, • Plan travel itineraries, manage expenses, and assist with planning off-site meetings., • Office management, • Order and refill supplies, order team lunches, oversight of company mail, credit card program management, auto lease documentation/invoice oversight.Skills & ExperienceQualifications That Will Help You Thrive, • Bachelor’s degree- preferred., • Strong computer skills – Outlook, Excel, Teams, WhatsApp are a must., • Ability to build strong relationships internally and externally., • Excellent interpersonal and communication skills., • Ability to maintain confidentiality with information you are privy to., • Strong organizational, time management and problem-solving skills., • Must take ownership of responsibilities and tasks., • Must be a self-starter, proactive and inquisitive., • Must be able to work independently and be able to collaborate with teams across all levels of the organization., • 4 or more years of related experience., • Multi-lingual candidates highly desired.

Job Description ABOUT VEG In 2014, VEG was born with a mission to help people and their pets when they need it most by challenging norms and fixing the ER experience. Since then, we've expanded rapidly, with hospitals nationwide open 24/7/365, and created an ER experience that focuses on what our pets and pet parents really need. We've done the same for our people (VEGgies), finding a way to say YES so they can feel empowered to achieve great things, grow in unexpected ways, and find a place where they truly belong. We're rethinking emergency care from every angle—from how we run our hospitals to how we support the people working inside them. That's where our headquarters team comes in. Whether building technology to make our hospitals more efficient, recruiting and growing incredible VEGgies, or bringing our brand to life through marketing, our VQ (VEG Headquarters) team makes it all possible—ensuring our hospitals and people have everything they need to help pets and their families. VEG is a 2025 certified Great Place to Work®. THE JOB At VEG, we find a way to say YES—and this role is all about helping our leaders do the same. As an Executive Assistant, you'll be the right hand to our senior leaders, bringing order to chaos, anticipating needs before they arise, and creating space for them to focus on what matters most. You'll manage complex calendars, streamline communications, coordinate high-stakes meetings, and keep everything moving behind the scenes—because you know the magic is in the details. If you thrive in fast-paced environments, love being the go-to person, and take pride in making things happen smoothly and quietly, we want you on our team. This is a high-trust, high-impact role for someone who wants to be indispensable. WHAT YOU'LL DO • Support multiple c-suite executives (CLO, and CMO, etc.), • Manage complex calendars, prioritize scheduling requests, and coordinate internal and external meetings, • Handle travel arrangements, including booking flights, accommodations, and preparing detailed itineraries, • Monitor and organize inboxes, draft communications, and help streamline information flow for the executive, • Act as a liaison between the executive and internal/external stakeholders to ensure alignment and responsiveness, • Support expense reporting, invoice processing, and other administrative logistics, • Quarterly travel to hospitals / events, as needed WHAT YOU NEED • 3–5 years of experience supporting senior executives in a fast-paced, high-growth environment, • Exceptional organizational and time-management skills with the ability to manage shifting priorities, • Proactive mindset with a high degree of ownership and ability to anticipate needs, • High level of discretion and judgment when handling confidential information, • Proficiency with tools like Google Workspace, Zoom, and calendar management systems HOW WE INVEST IN YOU • $95,000 - $110,000 annual salary + bonus + 401k match, • Comprehensive health and wellness benefits, and access to free therapy or counseling, • Paid parental leave, up to 10 weeks at 100% of regular salary, and offering inclusive fertility and family-building care for all types of families, • Unlimited PTO to use for vacation or sick days - however you need it!, • Generous referral rewards, so our awesome people can bring in more awesome people., • And the little (big) things, like casual office attire, ability to bring your fur baby to work, cool VEG swag, food in the fridge for when you're hungry and free lunches twice a week!!, • Company laptop and a monthly cell phone reimbursement BETTER TOGETHER: WHY IN-PERSON MATTERS AT VEG HQ Our hospitals thrive on in-person collaboration, and VQ is no different. Time in the office sparks stronger connections, meaningful conversations, and better results—all bringing our core values to life. We prioritize being present because our values are best achieved side by side. Plus, we make getting here easy with free parking and a shuttle from the White Plains Metro-North station. DEI At VEG, diversity is a strength that fuels innovation and compassion. Our mission is "Helping people and their pets when they need it most"—and we do that best when VEGgies feel valued, respected, and empowered to bring their authentic selves to work. We're committed to building a culture that reflects the communities we serve, where different perspectives are celebrated, voices are heard, and everyone has equitable opportunities to grow. Saying yes to VEG means helping us become the world's veterinary emergency company, together.

Job DescriptionOffice Manager/HR Assistant - Contract/Part-Time (2 months) Company: Direct Agents Location: NYC Office (On-site) Schedule: 4 days per week, Monday - Thursday, 9:00 AM - 6:00 PM Duration: 2-month contract position Compensation: $28-35/hr depending on experience Direct Agents is seeking a dynamic Office Manager/HR Assistant to join our People and Culture team for a 2-month contract position. As the backbone of our NYC office, you'll create an exceptional workplace experience for all employees, and a kind welcome for clients & candidates, while managing the day-to-day administrative and operational needs of our company. This is an excellent opportunity for a highly motivated, organized, and hospitality-minded individual to make an impact starting on day 1 on the people team of a digital marketing & growth consultancy. Those with career ambitions on the people side or the digital marketing side are especially encouraged to apply! Key Responsibilities Facilities & Office Operations • Oversee daily office setup and maintenance across all spaces within our four walls, • Monitor and maintain office inventory, ordering equipment and supplies within established budgets and procedure, finding efficiencies and automations along the way, • Coordinate internal communications regarding construction projects and facility maintenance activities, • Provide first-level IT support and troubleshooting while collaborating with our third-party IT vendor, • Manage equipment requests and maintain internal tech systems, including conference room technology, • Process employee travel requests and coordinate bookings, including detailed itineraries and real-time support for changes, • Prepare and submit timely budget and expense reports to the Finance team, • Support administrative requests from the CEO as needed, • Coordinate seamless onboarding for all new hires and offboarding when necessary, • Field questions in person and on slack, with clear guidance on what you can answer and what you should go to a more senior member of the team, • Help plan in-office events and occasional off-site and the related internal communications, • Support setup and live streaming for company meetings and external livestreams, • Provide proactive day-to-day executive support to the CEO as needed, anticipating needs and resolving issues before they arise, • Handle confidential information with the highest level of discretion and professionalism, • 1+ years of on-site operations experience (examples: office, hospitality, retail, fitness studio to name a few), • Exceptional organizational and prioritization skills with keen attention to detail., • You know when to be resourceful and when it’s time to escalate, • You love keeping trackers up to date, thinking ahead (without overthinking), and moving things forward, • Outstanding written and verbal communication abilities across multiple platforms (phone, email, Slack), • Strong technical aptitude and ability to troubleshoot basic consumer tech issues, • Energetic and positive team player who collaborates effectively across all departments, • Thrives in high-growth, fast-changing environments, • Passionate about creating a positive, vibrant workplace culture, • Self-motivated with strong problem-solving abilitiesImportant Details, • Start Time Requirement: Must be available to begin work at 9:00 AM to prepare the office for 9:30 AM operations, • Physical Requirements: Ability to handle office equipment, receive packages, and manage deliveries, • Location Requirement: Must reside within commuting distance of our NYC office for reliable daily attendance Direct Agents is an equal opportunity employer committed to diversity and inclusion Powered by JazzHR fHUwfazQLi

Job DescriptionPlanned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives. Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health. Formed as the advocacy arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non-profit membership organization tax-exempt under section 501(c)(4). The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission. Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (Action Fund) seek a highly motivated, organized, and detail-oriented Special Assistant to the President. This position reports to the Deputy Chief of Staff in the Office of the President of PPFA. The Office of the President provides strategic, operational, and relationship management support critical to advancing PPFA’s mission and ensuring the effectiveness of the President in leading the organization.Purpose: • The Special Assistant to the President plays a pivotal role in ensuring the President is supported in advancing the strategic priorities and in their day-to-day leadership of Planned Parenthood Federation of America and Planned Parenthood Action Fund. The Special Assistant ensures the President’s time and attention are maximized toward advancing organizational priorities, and serves as a bridge between the President’s office, internal teams, and external partners. Serving as a trusted advisor and problem-solver, the Special Assistant combines exceptional organizational skills with sound judgment, emotional intelligence, and discretion in representing the President’s office.Delivery:, • Executive Support:, • Provide high-level administrative, scheduling, and logistical support to the President, ensuring that all commitments, materials, and follow-ups are handled with excellence and timeliness., • Primary for supporting the President’s travel and advance needs, including accompanying the President in person to external events (includes extensive travel, estimated around 40%), taking detailed notes, managing real-time requests, and ensuring impeccable follow-up., • Execute day-today inbox management , including drafting correspondence on behalf of the President, triaging communications and escalating per the Director, Scheduling & Advance’s framework., • Lead special projects and provide flexible, responsive support to the President and Deputy Chief of Staff on emerging organizational priorities., • Scheduling:, • Manage a high volume of all internal scheduling requests for the President and related logistics in collaboration with the Deputy Chief of Staff and Director, Scheduling and Advance, prioritizing strategically and aligning with organizational priorities., • Track and manage key relationships with affiliates, partners, and external stakeholders; design and implement intentional outreach strategies to strengthen these connections., • Partner with administrative staff and key contacts to prepare comprehensive briefing materials, agendas, presentations, and action lists for the President’s meetings and engagements, ensuring strategic clarity and successful outcomes., • Partner with administrative staff and key contacts to ensure streamlined logistics for all Presidential meetings and events, including Managing travel itineraries, video conferencing / presentation equipment, and cateringEngagement:, • Collaborate with the Deputy Chief of Staff and Director, Scheduling and Advance to ensure seamless coordination of the President’s time and priorities across the National Office and Federation., • Build and maintain strong internal partnerships with executive leaders, board members, affiliates, and staff to facilitate alignment, preparation, and follow-through., • Foster external relationships by tracking engagement efforts, identifying opportunities for outreach, and supporting strategic relationship-building initiatives., • Serve as a professional and discreet representative of the President’s office, consistently demonstrating diplomacy, cultural competence, and sound judgment., • Adapt quickly to shifting circumstances, exercising high emotional intelligence and problem-solving skills to support the President in complex, high-pressure, and fast-paced contexts., • Exemplify PPFA’s values of equity, diversity, and inclusion in all interactions, strengthening trust and collaboration across the Federation.Knowledge, Skills and Abilities (KSAs):, • Minimum 7 years of professional experience, including at least 3 years supporting senior-level executives (CEO, President, or equivalent) in fast-paced, mission-driven environments., • Proven track record of ability to complete projects according to outlined scope, budget, and minimum timeline (at least 5 years) at the staff, board, and/or affiliate levels with the ability to manage multiple simultaneous projects in a highly-matrixed environment., • Experience in the social justice, nonprofit, advocacy, or philanthropic sectors preferred, with deep alignment to reproductive health, rights, and justice., • Exceptional organizational and project management skills; proven ability to manage multiple priorities, create systems, and deliver results under tight deadlines., • Outstanding written and verbal communication skills, with the ability to draft correspondence, prepare materials, and synthesize complex information clearly and persuasively., • High emotional intelligence, integrity, and interpersonal skills, with the ability to navigate delicate situations and build trusting relationships at all levels., • Demonstrated capacity for diplomacy, discretion, and sound judgment in representing executive leadership., • Deep understanding of the sensitivity of information handled by the Office of the President and a demonstrated ability to safeguard confidentiality when accessing high-level policy or organizational data., • Resourceful, adaptable, and comfortable working in a dynamic, high-pressure environment; thrives as both a collaborative team player and an independent contributor., • Proficiency with Google Suite and virtual collaboration tools; ability to learn new platforms quickly., • Excellent skills in collaborating across divisions, functions, and geography, with a knack for engaging colleagues at all levels in projects and processes while continuing to own and drive them., • Flexibility and ability to adapt to quickly changing priorities and ambiguous situations

Job DescriptionSalary: 50-120k ABOUT LOVESHACKFANCY LoveShackFancy, founded in 2013 by Rebecca Hessel Cohen, is a global fashion, beauty, childrenswear, accessories, home, and lifestyle brand celebrated for its romantic, vintage-inspired aesthetic and cult-like community. Known for its immersive, whimsical interiors, the brand has grown to 25 boutiques across the U.S. and London. Signature ruffles, pink, and bows anchor the collections, while storytelling and pioneering community-driven experiences have shaped LoveShackFancy into more than a fashion labelits a shared lifestyle movement. Coveted collaborations include Victorias Secret PINK, Gap, Target, Stanley, Pottery Barn, Bogner, and more. In 2023, LoveShackFancy launched Beauty exclusively at Sephora, inviting millions into its rose-colored world of whimsy and celebration. Role Overview We are seeking a polished, discreet, and highly reliable Family Assistant to support the Founder of LoveShackFancy and her family. This is a trusted, hands-on role focused on ensuring the smooth day-to-day operation of a private household with two school-aged tween/teen girls (ages 10 and 13). The ideal candidate has prior experience supporting a high-profile or high-net-worth family and understands the expectations of private household service. This role requires excellent judgment, strong organizational skills, flexibility, and the ability to anticipate needs while maintaining absolute confidentiality. This is a positive-energy, role-model position, providing support, guidance, and inspiration for NYC tweens while maintaining structure, organization, and calm across all aspects of the household. Core Responsibilities Family & Child Support • Serve as a positive-energy role model for two school-aged children, supporting their growth, routines, and engagements, • Provide after-school and evening support, • Coordinate schedules, extracurricular activities, appointments, and transportation as needed, • Support school communications, logistics, and special projects when appropriate Household & Personal Support • Execute personal errands and household-related tasks with discretion, efficiency, and care, • Assist with personal shopping, wardrobe management, and special requests for the family, • Oversee the receipt, organization, and seasonal management of childrens clothing and belongings, • Act as a professional organizer, ensuring the household runs smoothly and efficiently Calendar & Organization • Stand by the family calendar, coordinating appointments, events, and commitments, • Proactively anticipate needs, deadlines, and potential scheduling conflicts, • Maintain and organize household and family systems to support structure, clarity, and ease Events, Travel & Logistics • Assist with preparation and setup for private family events, celebrations, and dinner parties, • Support family travel planning, including packing assistance and logistics coordination, • Coordinate with vendors, household staff, and service providers as needed Communication & Coordination • Serve as a liaison with schools, tutors, coaches, and household-related contacts, • Manage select family-related email communications and scheduling, • Coordinate with internal teams when family needs intersect with professional commitments Standards & Confidentiality • Maintain the highest level of discretion, privacy, and professionalism at all times, • Represent the household with courtesy, poise, and sound judgment, • Uphold the familys values, routines, and standards in all interactions Schedule & Availability • Must have flexible availability; including evenings, weekends, and holidays as required, • Monthly schedules to be confirmed in advance whenever possible Candidate Profile/Qualifications • Prior experience as a Family Assistant, Household Manager, or private staff member supporting a high-net-worth or high-profile family, • Exceptional organizational skills; comfortable acting as a professional organizer for household systems, • Positive, energetic, and inspiring presence for children, • Calm, polished demeanor with strong emotional intelligence, • Ability to multitask, pivot quickly, and adapt in a dynamic environment, • Dependable, discreet, and committed to long-term household support, • Familiarity with LoveShackFancy or a genuine passion for fashion, lifestyle, and creative energy is a strong plus

Job DescriptionThe Windfall is partnering with a Global, Sustainability Focused, Boutique Private Equity firm that is seeking to hire an Executive Assistant/Office Manager. This is working at their Flatiron, Manhattan office. You will be joining the already established team of enablement staff, while continuing to grow the firm. This role reports into the Head of Administration and you will be supporting a Partner, alongside running the office as the OM. The ideal individual will have the ability to multi-task, prioritize, stay organized, be agile, and exercise good judgment in a variety of situations. They must enjoy and have experience coordinating multiple workstreams, working with multiple internal and external stakeholders and have the capability of learning new skills quickly. They must be able to work under pressure and manage a wide variety of responsibilities, activities and confidential matters with discretion and composure. The ideal candidate is curious and displays an entrepreneurial mindset to solving problems and driving results. This is a great opportunity to get into an amazing, cool, start-up minded, sustainability focused PE firm. This role is working in the office Monday- Fridays from 8:30am-5:30pm with the flexibility for overtime as it will be required based on the needs of the day. RESPONSIBILITIES Office management: • Visitor management: Manage the NYC visitor calendar to avoid and work through guest conflicts. Operate as the primary lead in reception; managing all guest traffic and making them feel welcome in the space., • Vendor management: Coordinate and communicate with various office vendors; prospect for new vendors as needed or requested. Manage and schedule deliveries, repairs, oversee and communicate findings of repairs and installations. Liaise with building management. Setup FedEx, UPS, DHL, and similar deliveries, go to various drop off locations as required., • Office Management: Oversee office supply ordering/inventory management, managing office equipment, ordering groceries /restocking the common areas e.g. kitchen, bathrooms, conference rooms, etc., keep the office common areas, hallways, offices, bathrooms, kitchen, dishwasher clean and free of garbage and boxes and remove as needed, overall ensuring a well-organized work environment.Executive support:, • Calendar and time management: Be responsible for the management of the Executive’s schedule and calendar which includes scheduling meetings and appointments, arranging all meeting details including attendees, conference rooms, video/conference details, IT support, catering/lunch, agendas, and coordinating effectively with team members and external parties to ensure efficient use of time. This will also include ad hoc support for the Executive’s team members. Note: this role may be asked to support multiple executives or provide ad hoc support for a short-term initiative., • Travel arrangements: Make travel arrangements such as booking flights, hotels, and transportation on the Executive’s behalf. This may also involve preparing travel itineraries., • Communications: Address emails and other forms of communication on behalf of the Executive in coordination with others. - Liaise between the Executive and other team members to relay messages and information in a timely and effective manner., • Expense management: Handle expense reports and reimbursement requests for the Executive and team (if applicable) in compliance with company policies.Event support:, • Contribute to the planning and execution of company-wide and location community events e.g., birthday acknowledgements, happy hours, Monday/offsite team lunches, and firm-wide events., • Responsible for catering, ordering lunch and set up/breaking down/clean up as needed/requested for office events.Project management and ad hoc support:, • Project support: Provide support on special projects and initiatives including project coordination and tracking follow ups to ensure deadlines are met and outcomes are delivered., • Employee celebrations: Assist with employee donations and monthly birthday/anniversary announcements; coordinate gifts as necessary, • Ad hoc tasks: Manage miscellaneous tasks and requests that may arise during business hours., • Central office administration: Oversee headquarter activities on behalf of the firm such as shepherding mail, donation form management, main office line management, oversight of corporate accounts, manage and run reception area, meet and greet guests, etc. REQUIREMENTS • 3+ years experience in another EA/OM role, preferably in the financial industry, • Superior organizational, time management, and prioritization skills; can manage and coordinate multiple competing priorities with composure, responsiveness, and a sense of urgency, • Comfortable engaging with various internal and external stakeholders with professionalism and poise, • A self-starter with strong work ethic who exhibits proactivity, results orientation, and reliability, • Positive, can-do attitude, is collaborative in team environment, and is a true team player willing to jump into various situations and add value and support, • Demonstrates flexibility to the evolving needs of multiple managers, teams, and clients; holds a high standard for service and has a natural customer/stakeholder orientated, • A resourceful, persistent, practical problem-solver who is motivated by a challenge, • Excellent written and verbal communication and exceptional people skills, • Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel); Slack is a plus, • Excellent judgment and demonstrates ability to protect confidential and proprietary information of the firm PACKAGE $90,000 Base Salary Discretionary Bonus Based on Individual & Firm Performance 100% Covered Benefits 401k with Match Unlimited PTO + Holiday & Summer Firm Shutdown Phone, Laptop & At Home Setup Breakfast, Lunch & Snacks Provided Daily

Job Description Position Title: Technician and Program Assistant Department: Greenwich House Pottery Job Location: 16 Jones Street and 80 8th Avenue, New York, NY Job Status: Part-Time, 18-24 hours per week Availability: Sunday through Saturday, 8am-10pm Requirements: Bachelor of Fine Arts (BFA), Bachelor of Arts (BA), or equivalent knowledge; Master of Fine Arts (MFA) a plus Benefits: Worker’s Compensation, Holidays, Sick Leave, Competitive Remuneration About Greenwich House Founded in 1902 as a settlement house to help New York’s increasing immigrant population adjust to life in a new country, Greenwich House today offers a variety of programs and approaches that continue to provide thousands of New Yorkers with health and wellness support, education, personal enrichment, skills building and cultural experiences. Position Summary The Technician and Program Assistant (TPA) is a cross-functional role that supports daily studio operations, educational programming, and community engagement at Greenwich House Pottery. The TPA is responsible for maintaining a safe, clean, and well-equipped studio environment, assisting students and faculty, supporting administrative processes, and promoting a welcoming atmosphere for all studio users. TPAs are cross-trained to handle both technician - and administrative tasks and are assigned shifts accordingly. Staff in the West Village location work dedicated shifts (either as technician or liaison), while Chelsea staff perform an integrated set of duties each shift. Key Responsibilities Studio Operations & Technical Support • Maintain cleanliness and safety of studio classrooms and shared spaces, • Prepare and replenish clay, glazes, slips, and kiln materials, • Load, unload, and monitor kilns; document firings and report malfunctions, • Receive deliveries and restock studio materials and tools, • Perform or assist with basic equipment maintenance and minor repairs, • Support studio and classroom setup and breakdown, • Welcome and assist students, faculty, and visitors at the front desk, • Answer phone and email inquiries and provide general program information, • Process registrations, payments, and tool sales via POS systems (Shopify and Stripe), • Maintain accurate signage, rosters, and studio announcements, • Support weekly faculty communications and student outreach as directed, • Serve as a helpful, knowledgeable point of contact for faculty and students, • Support a respectful, inclusive, and creative learning environment, • Offer studio tours and orient new students as needed, • Assist in-studio events and exhibitions, including artwork pick-up and gallery-related logistics, • Capture photos and short videos of daily studio activity for use in organic social media content, in collaboration with the Studio and Program Coordinator, • Bachelor of Fine Arts (BFA), Bachelor of Arts (BA), or equivalent knowledge; Master of Fine Arts (MFA) a plus, • Minimum two years of experience in a ceramics studio, arts organization, or educational setting, • A self-starter who works well without close supervision and can establish priorities when presented with multiple tasks., • Strong organizational and communication skills, • Comfortable with physical tasks and working around kilns, clay, and studio materials, • Ability to work independently, take initiative, and adapt to changing studio needs, • Commitment to inclusivity and service in a community arts environment To perform this job successfully, a successful candidate must be able to perform satisfactorily each essential duty. Reasonable accommodations may be made to enable qualified candidates with disabilities to perform these duties. Equal Employment Opportunity Greenwich House is strongly committed to the principle of equal employment opportunity for all individuals. All employment decisions and administration of all personnel policies are without regard to an applicant or employee’s actual or perceived race, religion, sex, age, national origin, creed, color, gender, sexual orientation or affectation, gender identity or expression (including transgender status), predisposing genetic characteristic, genetic information, pregnancy, ancestry, ethnicity, citizenship, alienage, military or veteran’s status, physical or mental disability, status as a victim of domestic violence, stalking offense and sex offenses, marital status, partnership status or any other status protected by federal, state or local law. For more information regarding Greenwich House and our EEO statement, please visit

Job Description Who we are at Adams At Adams, we prioritize creating a warm and welcoming environment for both our customers and team members. We believe exceptional customer service goes beyond meeting needs—it’s about treating everyone with genuine respect, kindness, and appreciation. Each Adams team member and leader is expected to greet customers personally, serve them with friendly, polite, and knowledgeable assistance, and always put customer needs above other tasks. Additionally, we value a workplace where employees treat each other with the same courtesy and respect as our customers, fostering a collaborative and supportive atmosphere that reflects our commitment to service excellence. What we’re looking for Adams leaders are expected to coach teams of both new and seasoned workers to provide friendly service to our valuable customers, ensuring that each experience reflects Adams’ commitment to providing the quality that defines our brand. For the Deli Assistant Manager, this means helping to lead and support all aspects of daily deli operations—assisting with team supervision, maintaining product quality and presentation, supporting workflows, and ensuring an excellent customer experience while working toward departmental goals. Your Day-to-Day • Support daily deli operations, including product preparation, merchandising, and customer service, • Assist in managing deli production planning, special orders, and seasonal offerings for both retail and catering needs, • Promote and maintain a safe work environment by ensuring team compliance with food safety, sanitation, and workplace safety standards, • Help create and manage team schedules, aligning staffing with business needs and labor goals, • Respond to customer feedback and resolve concerns to ensure satisfaction and uphold Adams’ reputation for exceptional service, • Monitor inventory levels and assist with ordering to ensure fresh products while minimizing waste, • Proactively assist to resolve operational challenges such as staffing or supply shortages, • Accurately review timecards and support payroll accuracy, working with the Deli Manager to stay within payroll goals, • Help guide new team members and provide consistent training and development to support performance and growth, • If assigned, participate in interviewing candidates, coaching staff, and supporting performance conversations to align department goals, • Maintain visibility on the floor—check in with team members, reinforce priorities, and ensure high-quality operations throughout the day, • Two or more years of management experience in a deli or other food retail setting, • Strong leadership, communication, and customer service skills, • Ability to demonstrate, encourage, and set the example of Adams’ culture and values, • Skills in using Windows-based software and communication platforms to efficiently manage tasks, share information, and support team collaboration, • Ability to work a flexible schedule to manage varying business demands, • Consistently move, adjust, and position items weighing up to 50 pounds, • Safely operate deli slicers and other equipment necessary to operate the department, • Ability to remain in a stationary position for duration of shift, • Occasionally ascend/descend a stepstool, stepladder, and/or ladder, • Repeating motions that may include the wrists, hands and/or fingers for duration of shift, • Effectively communicate with others to exchange information in a fast-paced environment, • Moving self in different positions to accomplish tasks in tight and confined spaces The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions – including skill sets, experience, training, certifications and other business needs. A reasonable estimate of the current range is: $21.00 - $25.00 per hour. At Adams, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each situation. We’re committed to providing a supportive and rewarding environment that helps our team members thrive—both professionally and personally. Disclaimer The above statements are intended to describe the general responsibilities of this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required for this position. It is understood that these responsibilities are subject to the needs of the business and therefore Adams retains the right to change or assign other duties to this position.

Job DescriptionFacility- Bethany GardensStart date: late July, early AugustSalary- $115,000-125,000Benefits: Vacation, sick, personal time, health insurance and 401K Duties: Has administrative authority, responsibility, and accountability for the functions, activities, and training for nursing services. Develops and maintains nursing objectives and standards. Establishes nursing policies and procedures with review and updating as required for EMR. Writes job descriptions for nursing positions and assures new employees are trained according to the description and is meeting the expectation of the position. Performs on-going evaluation of nursing service needs and determines staff requirements. Oversees the Education and Training Department to assure that inservicing, training, and nursing competencies meet regulatory and facility requirements and are completed as scheduled. Regularly inspects nursing units to assure compliance with federal, state, and local regulations as well as infection control standards. Conducts investigations as needed for employee/resident/family concerns, including any NYS Department of Health Reportables. Assists with developing and implementing any plans of correction for state survey deficiencies as well as any QAPI issues related to nursing. Maintains overall responsibility for nursing department compliance with quality of care issues that arise from annual DOH surveys. Has direct oversight for Assistant Director of Nursing position as well as the Rehab and Neuro Unit Manager positions. Reviews facility's quality measures for root cause analysis and makes recommendations to Administration for any corrective action. Participates in interview activities for prospective Nursing Department employees and makes final decision in the hiring approval or rejection. Supervises 24-hour staffing schedules for all nursing units to assure compliance with state code guidelines for providing adequate resident care and supervision. Works with consulting pharmacy to resolve any pharmaceutical issues as they occur as well as working under the guidance of the Pharmacy Consultant in regard to the facility's antibiotic stewardship program. Routinely communications with nursing supervisors and strategizes to address staffing and efficiency issues on off shifts. Communicates with the facility's Human Resource Department in regard to any employee disciplinary action for the nursing employees. #IND1

Job Description Club Managers, Personal Trainers and Membership Sales Talent! Our growing Anytime Fitness club(s) in Westchester County are adding to the Team the best-of-the-best gym membership managers and certified coaches/trainers. Part time or Full Time Available for the right person, plus opportunities to make additional commissions. Assistant or full Gym Manager with 1+ years experience in managing fitness center(s); must live locally (30 Minute Radius). Personal Training Certification + experience is strongly preferred. MUST be available work weekends (at least 1 full weekend day), evenings (until 9pm potentially) and Holidays (we are a 24/7 access facility, always open for members). Must have your own, reliable car and be 18+ years of age. This is not a seasonal position. Compensation and hours will be based on experience, certifications/background and availability. Below is a list of general duties (but not limited to): • Exceptional customer service at the club ( i.e. handling prospective members, members' needs, billing, security etc.)., • Managing facility with top-notch cleaning and organizational skills., • Managing emails and/or daily ongoing marketing + communications (phone, text, Club-Os)., • Sales of Membership and Personal Training (ideal for those certified in training)., • Clerical office work (i.e. CRM database, some filing, payment tracking/billing)., • Positive and friendly attitude., • MUST be willing to work evenings, weekends, and Holidays. Please send your complete resume, brief cover letter describing your strong points relevant for this position, and two references. Persons living further outside a 20 minute radius will not be considered, sorry. We look forward to meeting you!' Expected hours: No more than 40 per week Benefits: * Family discount * Health insurance available (optional) * Paid time off * Tuition reimbursement Experience level: * 1 year Shift: * 8 hour shift * Day shift * Evening shift * Morning shift Weekly day range: * Every weekend 930am-7pm potential * Monday to Friday 930am-930pm potential Language: English + * Spanish (Preferred) License/Certification: * Certified Personal Trainer Certification (Preferred, or willing to obtain) Work Location: In person

Job DescriptionThe Windfall is representing a Nonprofit that is seeking to hire an Executive Assistant on a Trial to Hire Basis. This role is supporting their new Chief Legal Officer and working at their Manhattan office. This nonprofit organization currently advises on and manages more than $400 million in annual giving by individuals, families, corporations and major foundations. This role is working in the office Monday-Thursdays, WFH Fridays from 8:00/8:30am-5:00/5:30pm with the flexibility for overtime. RESPONSIBILITIES Executive support: • Calendar and time management: Be responsible for the management of the Executive’s schedule and calendar which includes scheduling meetings and appointments, arranging all meeting details including attendees, conference rooms, video/conference details, IT support, catering/lunch, agendas, and coordinating effectively with team members and external parties to ensure efficient use of time. This will also include ad hoc support for the Executive’s team members. Note: this role may be asked to support multiple executives or provide ad hoc support for a short-term initiative., • Travel arrangements: Make travel arrangements such as booking flights, hotels, and transportation on the Executive’s behalf. This may also involve preparing travel itineraries., • Communications: Address emails and other forms of communication on behalf of the Executive in coordination with others. Liaise between the Executive and other team members to relay messages and information in a timely and effective manner., • Expense management: Handle expense reports and reimbursement requests for the Executive and team (if applicable) in compliance with company policies. Event support:, • Contribute to the planning and execution of company-wide and location community events e.g., birthday acknowledgements, happy hours, offsite team lunches, and firm-wide events., • Responsible for catering, ordering lunch and set up/breaking down/clean up as needed/requested for office events.Project management and ad hoc support:, • Provide support on special projects and initiatives including project coordination and tracking follow ups to ensure deadlines are met and outcomes are delivered., • Manage miscellaneous tasks and requests that may arise during business hours. REQUIREMENTS- 3+ years of relevant EA work experience with similar responsibilities - Love of non-profits- Bachelor Degree is a plus - Knowledge of Dropbox, Slack, Salesforce, Expensify, Zoom are a plus- Ability to work quickly in a fast-paced environment - Positive, can-do attitude- Strong work ethic with the desire to learn and grow with the companyPACKAGE$90,000 Base Salary Discretionary Bonus Nicely Covered Benefits 401K Options Perks#ZR

Job DescriptionAbout us: We are a rapidly growing, high-performance food manufacturing company. We are dedicated to producing safe, high-quality products that meet strict USDA, FDA, and third-party audit standards. Our team is committed to operational excellence, continuous improvement, and maintaining a strong culture of food safety and accountability. As our organization continues to expand, we are strengthening our leadership support to ensure clear communication, efficiency, and alignment across the company. Position Summary: The Executive Assistant will provide high-level administrative and operational support to the CEO and COO in a fast-paced food manufacturing environment. This role requires exceptional organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities. The ideal candidate will be proactive, professional, and able to anticipate the needs of senior leadership while maintaining confidentiality and supporting efficient executive operations. Key Responsibilities: Executive Support * Manage complex calendars, schedule meetings, and coordinate appointments for the CEO and COO. * Prepare and organize executive-level reports, presentations, and documents. * Handle confidential information with discretion and professionalism. * Coordinate travel arrangements, itineraries, and accommodations. * Assist with day-to-day administrative needs, including correspondence, filing, and communication management. * Serve as a primary point of contact between executives and internal/external stakeholders. * Prioritize and manage multiple tasks, ensuring timely completion. Operational & Project Support * Support cross-functional initiatives and special projects as assigned by leadership. * Assist in preparing materials for board meetings, leadership meetings, and company-wide communications. * Track deadlines, deliverables, and follow-up items for executive projects. * Maintain organized systems for documentation, records, and administrative processes. Facility & Team Coordination * Partner with HR, Operations, FSQA, and other departments to facilitate communication and alignment. * Assist in planning onsite events, leadership visits, and executive activities. * Help ensure consistent communication between the executive team and operational departments within the facility. Qualifications: * Associate or Bachelor’s degree preferred; equivalent experience considered. * 3+ years of experience supporting senior executives, preferably in manufacturing, food production, or a similar fast-paced environment. * Excellent written and verbal communication skills. * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Highly organized with strong attention to detail and the ability to manage competing priorities. * Ability to work independently, take initiative, and anticipate needs. * Professional demeanor, strong interpersonal skills, and commitment to confidentiality. Why Join Us? * Opportunity to work directly with executive leadership * Growing organization with a dynamic, fast-paced environment * Competitive compensation and benefits * Ability to make a meaningful impact on organizational efficiency and leadership operations

Job Description We’re working with a fast-growing adtech company that helps consumer brands drive better marketing performance. They started as three software engineers in San Francisco who recently moved to New York and started an advertising business. Our client is looking for a sharp, proactive Executive Assistant to support a fast-paced founder working at the intersection of business, content, and technology. You’ll be a key partner in managing day-to-day operations, staying ahead of communications, and ensuring nothing falls through the cracks. Responsibilities: • Manage the founder’s calendar, schedule meetings, and ensure timely follow-ups, • Draft and send professional, concise email communications (especially follow-ups), • Sit in on all calls and meetings, take notes, and track action items, • Remind the founder to follow up with high-priority deals and assist in drafting those follow-ups, • Coordinate across teams to share relevant updates (e.g., sales details with content/engineering teams), • Track invoices, deposits, and assist in basic financial workflows, • Follow up and schedule with clients, agencies, and vendors, • Create decks, one-pagers, or summaries based on meeting content, • Monitor and manage communications across email, Slack, and other platforms, • 1+ years of experience in an administrative, operations, or assistant role, • Strong writing skills — especially in professional, persuasive email communication, • Highly organized, detail-oriented, and able to manage multiple tasks at once, • Comfortable sitting in on calls and synthesizing information clearly, • Familiarity with tools like Google Calendar, Gmail, Slack, Notion, etc., • Interest in social media, startups, and working in fast-paced environments, • Experience in or exposure to a marketing agency is a plus, • Can handle both professional and occasional personal assistant responsibilities Location: New York City, Gramercy Park (on-site) Type: Full-Time Compensation: $50 - $60k

Job Description BURKE+CO. THE GIST: Our client, a high-performing & innovation-driven venture capital firm, seeks a razor-sharp Executive Assistant to support their Managing Partner in NYC. This role will act as the strategic director for the partner's complex schedule and expertly manage all executive administrative functions with a proactive mindset and scrappy attitude. The ideal candidate has supported senior executives in venture capital, private equity, and/or a fast-paced tech start up. If you thrive in fast-paced environments, love being the strategic right hand to a senior leader, and want a front-row seat to the inner workings of a growing VC organization, this role is the right opportunity for you! THE NITTY GRITTY: · Expertly coordinate partner's calendar, addressing any conflicting appointments and sending reminders · Develop keen sense on how to best optimize partner's time & determine priorities · Arrange domestic & international travel and prepare itineraries · Regularly interact with high-profile executives & important stakeholders on behalf of the firm with discretion & professionalism · Handle incoming & outgoing communications with confidentiality and urgency · Create presentations & decks, prepare deliverables, and distribute meeting materials · Spearhead a wide range of internal and external communications · Plan & execute company events & board meetings · Assist with personal scheduling, travel, and appointment setting · Assist with other administrative functions and ad hoc projects, as needed THE ESSENTIALS: · 5+ years of experience as an Executive Assistant · Must have experience supporting a senior executive in venture capital, private equity, and/or a tech start up · Experience working at a boutique VC firm or early-stage start up a plus! · Availability to work in accordance to partner's schedule & needs · Assertive "go-getter' nature · Experience working in ambiguous and fast-paced environments · Ability to act as a excellent extension & representation of the company · Clear and professional communication style, both verbal & written · Superb attention to detail · Ability to shift, adapt, and pivot when confronted with new challenges and opportunities · Experience working cohesively within all levels of an organization and with external stakeholders THE CHERRY ON TOP: · Opportunity to work alongside an impressive executive during the firm's exciting upwards trajectory! THE GIST: Our client, a high-performing & innovation-driven venture capital firm, seeks a razor-sharp Executive Assistant to support their Managing Partner in NYC. This role will act as the strategic director for the partner's complex schedule and expertly manage all executive administrative functions with a proactive mindset and scrappy attitude. The ideal candidate has supported senior executives in venture capital, private equity, and/or a fast-paced tech start up. If you thrive in fast-paced environments, love being the strategic right hand to a senior leader, and want a front-row seat to the inner workings of a growing VC organization, this role is the right opportunity for you! THE NITTY GRITTY: • Expertly coordinate partner's calendar, addressing any conflicting appointments and sending reminders, • Develop keen sense on how to best optimize partner's time & determine priorities, • Arrange domestic & international travel and prepare itineraries, • Regularly interact with high-profile executives & important stakeholders on behalf of the firm with discretion & professionalism, • Handle incoming & outgoing communications with confidentiality and urgency, • Create presentations & decks, prepare deliverables, and distribute meeting materials, • Spearhead a wide range of internal and external communications, • Plan & execute company events & board meetings, • Assist with personal scheduling, travel, and appointment setting, • Assist with other administrative functions and ad hoc projects, as needed THE ESSENTIALS: • 5+ years of experience as an Executive Assistant, • Must have experience supporting a senior executive in venture capital, private equity, and/or a tech start up, • Experience working at a boutique VC firm or early-stage start up a plus!, • Availability to work in accordance to partner's schedule & needs, • Assertive "go-getter' nature, • Experience working in ambiguous and fast-paced environments, • Ability to act as a excellent extension & representation of the company, • Clear and professional communication style, both verbal & written, • Superb attention to detail, • Ability to shift, adapt, and pivot when confronted with new challenges and opportunities, • Experience working cohesively within all levels of an organization and with external stakeholders THE CHERRY ON TOP: • Opportunity to work alongside an impressive executive during the firm's exciting upwards trajectory! LOCATION: New York City (Onsite) COMPENSATION: $150k to 175k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resume today to You can view our other open jobs at: (Refer a friend + get a taste of our generous referral program!)

Job Description • We are hiring immediately for a full time BARTENDER position., • Location: Capital One Landing - 94-00 Grand Central Parkway, East Elmhurst, NY 11371 Note: online applications accepted only., • Schedule: Full time schedule. Monday - Sunday, hours may vary. More details upon interview. Free meals, uniforms and laundering service available at select locations. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1481642. The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions. We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn’t merely a job but the start of a career where you can flourish. Job Summary Summary: Prepares and serves beverages to guests in bar area in a friendly, courteous and timely manner. Essential Duties and Responsibilities: • Adheres to state, federal and corporate liquor regulations pertaining to serving alcoholic beverages to minors and intoxicated guests., • Sets up assigned bars; requisitions and stocks all beer, wine, spirits, paper products, straws and stirrers, condiments, glassware, ice and produce., • Maintains stock, prepares, cures and stores all fresh fruit and vegetable garnishes, juices and other perishables to ensure product quality., • Greets guests in a courteous, friendly manner., • Takes and/or processes orders for drinks; mixes, garnishes and presents drinks using standard ingredient recipes; practices prudent portion control., • Checks guests at the bar for proper identification., • Detects and acts upon guest inebriation as trained. Demonstrates knowledge of liquor laws., • Receives cash from guests, makes change, verifies validity of charges, records charges and ensures vouchers are properly executed., • Locks up and stores all beverage product, food, equipment items, deposits and cash drops; secures bank., • Performs general cleaning tasks to adhere to health and safety standards; keeps work area clean and organized., • Arranges bottles and glasses to maintain an attractive display in the bar area., • Washes and sterilizes stemware. Both full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Flik maintains a drug-free workplace. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Job DescriptionOffice Manager/Executive Assistant - Contract/Part-Time (3 months) Company: Direct Agents Location: NYC Office (On-site) Schedule: 4 days per week, Monday - Thursday, 9:00 AM - 6:00 PM Duration: 3-month contract position Compensation: $28-35/hr depending on experience About the Role Direct Agents is seeking a dynamic Office Manager/Executive Assistant to join our People and Culture team for a 3-month contract position. As the backbone of our NYC office operations, you'll play a crucial role in creating an exceptional workplace experience for all employees while managing the day-to-day administrative and operational needs of our office. This is an excellent opportunity for a highly motivated and organized professional to make an immediate impact in a fast-paced, high-growth environment. Key Responsibilities Facilities & Office Operations • Oversee daily office setup and maintenance across all spaces including common areas, private offices, conference rooms, and kitchen facilities, • Monitor and maintain office inventory, ordering equipment and supplies within established budgets and procedures, • Coordinate communications regarding construction projects and facility maintenance activities, • Provide first-level IT support and troubleshooting while collaborating with our third-party IT vendor, • Manage equipment requests and maintain internal tech systems, including conference room technology, • Process employee travel requests and coordinate bookings, • Prepare and submit timely budget and expense reports to the Finance team, • Support administrative requests from the CEO as needed, • Create and coordinate welcome packages for new hires, ensuring an outstanding first-day experience, • Support setup and live streaming for company meetings and events, • Provide proactive day-to-day executive support to the CEO as needed, anticipating needs and resolving issues before they arise, • Coordinate and book domestic/international travel, including detailed itineraries and real-time support for changes, • Support special projects and initiatives requiring research, organization, and cross-team collaboration, • Handle confidential information with the highest level of discretion and professionalism, • 1+ years of office management, hospitality, or on-site operations experience, • Strong technical aptitude with office IT systems and ability to troubleshoot basic issues, • Experience collaborating with third-party vendors and service providers, • Exceptional organizational and prioritization skills with keen attention to detail, • Energetic and positive team player who collaborates effectively across all departments, • Commitment to treating colleagues and external contacts with respect and kindness, • Thrives in high-growth, fast-changing environments, • Passionate about creating a positive, vibrant workplace culture, • Self-motivated with strong problem-solving abilitiesImportant Details, • Start Time Requirement: Must be available to begin work at 9:00 AM to prepare the office for 9:30 AM operations, • Physical Requirements: Ability to handle office equipment, receive packages, and manage deliveries, • Location Requirement: Must reside within commuting distance of our NYC office for reliable daily attendance Direct Agents is an equal opportunity employer committed to diversity and inclusion Powered by JazzHR LXkDrUI4j0

Job DescriptionOffice Manager/HR Assistant - Contract/Part-Time (3 months) Company: Direct Agents Location: NYC Office (On-site) Schedule: 4 days per week, Monday - Thursday, 9:00 AM - 6:00 PM Duration: 3-month contract position Compensation: $28-35/hr depending on experience Direct Agents is seeking a dynamic Office Manager/HR Assistant to join our People and Culture team for a 3-month contract position. As the backbone of our NYC office, you'll create an exceptional workplace experience for all employees, and a kind welcome for clients & candidates, while managing the day-to-day administrative and operational needs of our company. This is an excellent opportunity for a highly motivated, organized, and hospitality-minded individual to make an impact starting on day 1 on the people team of a digital marketing & growth consultancy. Those with career ambitions on the people side or the digital marketing side are especially encouraged to apply! Key Responsibilities Facilities & Office Operations • Oversee daily office setup and maintenance across all spaces within our four walls, • Monitor and maintain office inventory, ordering equipment and supplies within established budgets and procedure, finding efficiencies and automations along the way, • Coordinate internal communications regarding construction projects and facility maintenance activities, • Provide first-level IT support and troubleshooting while collaborating with our third-party IT vendor, • Manage equipment requests and maintain internal tech systems, including conference room technology, • Process employee travel requests and coordinate bookings, including detailed itineraries and real-time support for changes, • Prepare and submit timely budget and expense reports to the Finance team, • Support administrative requests from the CEO as needed, • Coordinate seamless onboarding for all new hires and offboarding when necessary, • Field questions in person and on slack, with clear guidance on what you can answer and what you should go to a more senior member of the team, • Help plan in-office events and occasional off-site and the related internal communications, • Support setup and live streaming for company meetings and external livestreams, • Provide proactive day-to-day executive support to the CEO as needed, anticipating needs and resolving issues before they arise, • Handle confidential information with the highest level of discretion and professionalism, • 1+ years of on-site operations experience (examples: office, hospitality, retail, fitness studio to name a few), • Exceptional organizational and prioritization skills with keen attention to detail., • You know when to be resourceful and when it’s time to escalate, • You love keeping trackers up to date, thinking ahead (without overthinking), and moving things forward, • Outstanding written and verbal communication abilities across multiple platforms (phone, email, Slack), • Strong technical aptitude and ability to troubleshoot basic consumer tech issues, • Energetic and positive team player who collaborates effectively across all departments, • Thrives in high-growth, fast-changing environments, • Passionate about creating a positive, vibrant workplace culture, • Self-motivated with strong problem-solving abilitiesImportant Details, • Start Time Requirement: Must be available to begin work at 9:00 AM to prepare the office for 9:30 AM operations, • Physical Requirements: Ability to handle office equipment, receive packages, and manage deliveries, • Location Requirement: Must reside within commuting distance of our NYC office for reliable daily attendance Direct Agents is an equal opportunity employer committed to diversity and inclusion Powered by JazzHR kIxg8ZRR5i

Job DescriptionBenefits: • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development Job Title: Administrative Assistant to CEO and President Real Estate Development Firm Job Summary: We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes. Key Responsibilities: • Manage the CEO and Presidents calendars, scheduling meetings, appointments, with precision and flexibility., • Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes., • Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials., • Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism., • Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects., • Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans., • Support the CEO and President in preparing for board meetings, investor presentations, and industry events., • Manage expense reports, budgets, and reimbursements for executive activities., • Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups., • Assist with light research on market trends, zoning regulations, or potential development opportunities as needed., • Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment. Qualifications: • Bachelors degree or equivalent experience; 2+ years of administrative experience, preferably supporting C-suite executives., • Experience in real estate development, construction, or a related field is highly preferred., • Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting., • Proficiency in Microsoft Office Suite, Google and real estate tools, • Strong written and verbal communication skills, with a professional and polished demeanor., • Ability to handle sensitive information with discretion and maintain confidentiality., • Quick learner with adaptability to shifting priorities and tight deadlines., • Knowledge of real estate development processes, terminology, or regulations is a plus., • High energy, initiative, and a problem-solving mindset.

Job Description The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve our systems of democracy and justice for all. We work to hold our political institutions and laws accountable to the twin American ideals of democracy and equal justice for all. Among our core priorities, we fight to protect voting rights, address money in politics, strengthen checks and balances, and reform the criminal justice system. As a leading national voice on voting rights, constitutional law, redistricting, campaign finance, criminal justice reform, and the fight for racial justice, we are at the center of great national fight for the future of American democracy. The Brennan Center is a dynamic, growing, diverse organization with a staff of 190, an annual budget of $66 million, and offices in New York City and Washington, D.C. Position Overview: We seek a well-organized individual to provide executive administrative support to the President and CEO of the Brennan Center, Michael Waldman. Mr. Waldman has led the Center since 2005. He is an author of numerous books and came to the Center after serving as Director of Speechwriting and a senior White House aide to President Bill Clinton. The Executive Assistant provides executive-level support to the President in the New York office and will work closely with him on all aspects of his role managing the Brennan Center and representing it to the public. Responsibilities include managing email correspondence; scheduling; coordinating travel and expense management; helping prepare for media appearances; managing meeting logistics; producing, proofreading, and formatting documents; and assisting with public events. The Executive Assistant will participate in the management of the organization and will interact with staff colleagues, Board of Directors members, donors, and journalists, among others. The job is fast-paced and at the center of a hard-hitting, ambitious organization. The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector. Note: This is an in-person position based at our headquarters in New York City. The Brennan Center staff is in the office at least four days per week. Responsibilities: • Support and work closely with the President on all aspects of his role, including relations with staff, board, donors, allies, public officials and the media, • Screen emails and phone calls, ensuring timely responses and work with Development and Communications teams, • Manage the President’s calendar, schedule internal and external meetings, • Make travel arrangements for frequent trips, • Assist with fundraising, including donor relations and events, and participate in fundraising team meetings, • Work with others to coordinate organizational projects and meetings, including executive team and Board of Directors meetings, • Organize mailings, maintain contact lists, and other inter-department initiatives, • Ensure President is prepared for meetings (including compiling and printing relevant documents), and helping prepare him for frequent television, radio and media appearances, • Prepare and proofread correspondence on behalf of the President, • Manage President's expense reports and lobbying disclosures, • Facilitate invoices, contracts, and other documents requiring President's approval, • Collaborate with the Managing Director, Executive Team, and Senior Leaders across the organization, • Keep informed about major projects; stay abreast of current priorities as they relate to the organization’s goals and strategy Qualifications: • Minimum 5-7 years of experience providing executive level administrative support to leadership in government, nonprofit management, law, philanthropy, or business (that support can include scheduling, calendar management, project management, etc.), • A bachelor’s degree, • Experience in managing fast-changing schedules, • Very well-organized and detail-oriented with a commitment to excellence, • Ability to multi-task, be flexible, stay organized under pressure, and adjust to changing demands and circumstances, • Strong project management experience, • Professional and self-confident interpersonal skills – the job requires frequent interaction with diverse individuals, including board members, staff leaders, and funders, • Ability to professionally handle confidential information, including related to fundraising, management, and personnel issues, • Strong written and oral communication skills., • Research-savvy; internet and resource proficient, • Proficiency in MS Office applications required. Salesforce knowledge a plus., • A willingness to work overtime hours to meet important deadlines or complete urgent projects We are committed to considering a wide range of candidates, including those with diverse experiences and backgrounds. Whether you are new to the nonprofit law and policy sector, returning to work after a gap in employment, looking to make a career transition, or seeking to advance your professional path, we welcome your application. If you're uncertain about meeting 100% of our qualifications, we encourage you to apply anyway. Therefore, please consider submitting your application. In your cover letter, please share your interest in the position and what you hope to contribute to the role. Application Instructions : To apply, visit >>LINK HERE<<. Please upload the following documents: (1) a cover letter, (2) resume, and (3) contact information for three supervisor references. Applications without all the previously listed materials will not be considered. Please, no phone calls or faxes; it is strongly preferred that you apply on our website. If you have difficulty with the online system, you may send your application by e-mail to: with “Executive Assistant to the President” in the subject line, after registering in the online system. Compensation and Benefits: The Brennan Center is a fantastic workplace! We offer competitive salaries and a comprehensive benefits package that is regularly assessed based on workplace trends and employee feedback. The salary range assigned to this position is $115,000-$139,000. We determine our salary ranges based on market competitiveness and internal equity for each job. The salary offered to a selected candidate will be contingent upon the candidate’s qualifications and internal equity considerations. Additionally, we offer a generous time off program, 401k plan, comprehensive health insurance (medical, dental, and vision), and wellness and office perks. The Brennan Center for Justice is committed to a workplace based on equal opportunity and a strong belief in the increased effectiveness that comes from a diverse workforce. Employment decisions are made without regard to race, ethnicity, gender identity, socioeconomic identity, sexual orientation, national origin, previous incarceration, disability, military veteran/status, or any other basis prohibited by applicable law. To this end, we welcome all qualified applicants to apply. Powered by JazzHR ffexqMS3OY

Job Description Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency. Responsibilities • Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office, • Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings, • Greeting and escorting guests at Agency Headquarters, • Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses, • Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader's office, • Managing incoming and outgoing communications, including email, phone calls, and mail, • Assisting with travel coordination and voucher processing for the office, • Maintaining records and databases, including tracking projects and deadlines, • Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office, • Process internal ethics clearances for speakers' participation at events or widely attended gatheringsQualifications, • 3 years' experience providing administrative support in a federal environment., • Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously., • Excellent verbal and written communication and grammatical skills., • Candidate must be able to perform with minimal supervision in a high pace environment.Preferred Qualifications, • A Bachelor of Arts in Business Administration., • Bilingual English/Spanish or English/Portuguese.Work Environment Requirements, • This contract does not allow for work to take place outside of agency headquarters. There will be no "telework" or "remote work.", • The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window., • The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.). If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law. As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

Job Description JOB SUMMARY The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The Office Manager coordinates all administrative functions including report preparation, all payroll and time keeping administrative duties, all ordering and directing the daily duties of the Administrative Assistant and Medical Records Clerk. ESSENTIAL JOB FUNCTIONS: List all essential job duties. (To perform this job successfully, an individual must be able to perform each essential duty listed satisfactorily with or without a reasonable accommodation. Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential duties unless this causes undue hardship to the agency.) 1. Design and implement office management policies., 2. Establish standards and procedures for office operations., 3. Organize office operations and procedures., 4. Assist/oversee the Administrative Assistants assigning and monitoring Administrative Assistant tasks, 5. Monitor and record long distance phone calls., 6. Control correspondences., 7. Review and assure approval of purchase orders for supply requisitions., 8. Liaise with other agencies, organizations and groups as appropriate and directed., 9. Maintain office equipment., 10. Recruit and select office staff., 11. Orient and train employees., 12. Provide on the job and other training opportunities., 13. Evaluate staff performance., 14. Coach and discipline staff, 15. Design filing systems., 16. Ensure filing systems are maintained and up to date., 17. Define procedures for record retention., 18. Ensure protection and security of files and records., 19. Ensure effective transfer o files and records., 20. Transfer and dispose records according to retention schedules and policies., 21. Ensure personnel files are up to date and secure., 22. Maintain office efficiency., 23. Plan and implement office systems, layout and recommend equipment procurement., 24. Maintain and replenish inventory., 25. Check stock to determine inventory levels., 26. Anticipate needed supplies., 27. Verify receipt of supplies., 28. Attend supervisory, training and staff development meetings as directed by the Program Director., 29. Complies and promotes compliance with all applicable laws, regulations and agency policies helping to strengthen and maintain an ethical organizational culture., 30. Perform other related duties as required. ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES · Knowledge of office administration policies and procedures · Effective staff management skills: Planning, scheduling, assigning and directing of work; appraising performance; rewarding and disciplining; and addressing complaints and resolving problems.; selecting, training and developing employees; directing employees toward desired objectives; delegating, motivating, and controlling the essential work functions (e.g. developing performance standards, measuring results, taking corrective action) · Ability to maintain a high level of accuracy in preparing and entering information · Excellent interpersonal skills · Team building skills · Analytical and problem solving skills · Decision making skills · Effective verbal and listening communications skills · Attention to detail and high level of accuracy · Very effective organizational skills · Effective written communications skills · Computer skills including the spreadsheet and word-processing, programs, and e-mail · Stress management skills · Time management skills QUALIFICATIONS AND EXPERIENCE High School diploma or GED plus at least three years of clerical, administrative or secretarial experience, (graduation from secretarial school). BA preferred. Related college credits or comparable training program can substitute for a portion of the experience requirement). Proficient in all Microsoft Office programs. CERTIFICATIONS

Job Description Executive Assistant Are you an experienced and proactive professional who thrives in fast-paced, high-visibility environments? This full-time Executive Assistant position, paying $60,000–$70,000 per year depending on experience, is an opportunity to support two senior executives within a global, growth-oriented organization, headquartered in the Amherst area. This is a hands-on role that provides a unique chance to partner directly with senior leadership in a dynamic, international business environment. The ideal candidate will bring exceptional organizational skills, sound judgment, and the confidence to manage complex priorities across multiple time zones and departments. The Executive Assistant will be an essential link between leadership, internal teams, and external partners — ensuring smooth communication, well-coordinated schedules, and flawless execution of travel, logistics, and documentation needs. This role offers excellent exposure to executive leadership and the opportunity to make a meaningful impact in a growing, global organization. This is an on-site position in the Amherst, NY area, with flexibility to support remote executives and periodic travel, as needed. Responsibilities • Provide high-level administrative support to Senior Executives, including complex calendar and email management, • Coordinate domestic and international travel arrangements, itineraries, and logistics, • Prepare, review, and assist to notarize documents, • Assist with entity setup and cross-border coordination, • Serve as a liaison between leadership, internal departments, and external partners, • Support contract and logistics documentation, when needed, • Manage office-related activities, including coordination with property management, vendors, and maintenance teams, • Track and reconcile credit card expenses, invoices, and other administrative reporting, • 5+ years of experience supporting Senior-Level Executives, • Proven success managing high-volume scheduling, travel, and communications, • Strong organizational, communication, and multitasking skills, • Experience supporting remote and traveling executives preferred, • Background in logistics, distribution, or finance environments beneficial, • International experience with documentation and coordination strongly preferred, • Competitive salary: $60,000–$70,000/year, • Health and dental insurance, • 401(k) with company match, • Short-term and long-term disability coverage, • Paid vacation and paid holidays, • Year-end bonus opportunity The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter? No problem! We make the process as smooth and straightforward as possible. Communication is key – to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service. #INDSBHIGH