Accounts Payable Specialist
hace 11 días
Chicago
Job Description Title: Accounts Payable Specialist Location: 4822 N. Broadway Chicago, IL 60640 Schedule: Hybrid, Monday to Friday (8:30am-5:00pm) Summary: Are you a detail-oriented professional passionate about precision and problem-solving? Join Heartland Human Care Services as an Accounts Payable Coordinator and become a vital part of our financial operations, ensuring accuracy and efficiency in a dynamic environment. Your expertise will directly impact our success—apply today! Why Join Us? • Make a meaningful impact on the lives of individuals seeking education and career pathways., • Collaborate with a diverse and passionate team dedicated to the mission and vision of our organization., • Providing flexibility and work-life balance., • Medical insurance. BCBS PPO, EPO, and HSA Plans, • Dental insurance., • Vision insurance., • 401(k) 3% Employer Contribution., • Paid maternity leave., • Paid paternity leave., • Commuter benefits., • Professional Development Assistance., • Disability insurance, • FSA Spending Account, • Life Insurance, • Employee Assistance Program, • Reviews supporting documentation in the finance electronic system to ensure proper paperwork is attached, data entry is correct, proper company code is correct, and all internal policies and procedures are met., • Reviews manual documentation to ensure cost centers and proper signatures are obtained, making necessary adjustments in accordance with internal procedures., • Processes daily accounts payable transactions, including preparing and processing accounts payable invoices and payments, ensuring payments are timely and accurate., • Reviews all monthly vendor statements. Confers with suppliers concerning open items and responds to outside vendor inquiries. Works with vendors to resolve disputes and ensure that services are not interrupted., • Deals effectively with Heartland Human Care Services staff, and vendors, exercising high customer service relations while explaining Accounts Payable policies and procedures., • Identifies and resolves problems and inconsistencies and suggests appropriate corrective procedures., • Imports monthly expenditures including telecom, rent rolls, utility rolls, and CCIS payments, etc., • Performs the duties related to the accounts payable daily close, month-end close and year-end close., • Assists with special accounts payable projects assigned., • Prepares Accounts Payable check and ACH disbursements., • Researches and provides necessary documentation for audits., • Runs, approves, and updates daily export/import from the finance electronic system., • Supports of finance electronic system including account setup, maintenance, and modification; proxy; user and approver role maintenance; and routing., • Troubleshooting and resolution of finance electronic system user errors., • Completes year-end 1099 vendor process including IRS file submission under the supervision of the Accounting Manager., • Identifies potential issues and/or discrepancies and notify Accounting Manager, • Language Skills: Ability to read, analyze and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. An ability to effectively communicate with stakeholders (including anyone to whom payables are made, Financial Accountability Services or program management who oversees cost centers covering said payables) in person, via email or telephone., • Mathematical Skills: Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs., • Accounting Skills: Must be able to reconcile accounts as instructed. Needs to be able to think independently to determine the next steps and/or corrective action., • Computer Skills: Proficiency in Microsoft Office, Internet Explorer, Outlook, Windows operating systems, and other software routinely used by Heartland Human Care Services. Proficiency in Excel is required; other accounting software such as Financial Edge, Yardi or Payscan is a plus., • Demonstrated proficiency in spreadsheet software. Organized, detail oriented, and possess strong computer and customer service skills., • Ability to analyze, apply common sense understanding and carry out instructions furnished in written, oral, or diagram form., • Ability to deal with problems involving several concrete variables in standardized situations., • Acts proactively to prevent mistakes from being made., • Analytical: Synthesizes complex or diverse information; Utilizes workflows and procedures., • Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions., • Technical Skills: Strives to continuously build knowledge and skills., • Customer Service: Responds to requests for service and assistance within 24 hours; Meets commitments; Reads, understands, and responds with clear and precise answers following through completion., • Interpersonal Skills: Maintains confidentiality, present appropriate non-verbal communication and deescalate tense situations., • Oral Communication: Listens and gets clarification; Responds well to questions; effectively communicate system and process issues and/or updates with both vendors and organization staff., • Written Communication: Writes clearly and informatively; Presents numerical data effectively; effectively communicate system and process issues and/or updates with both vendors and organization staff., • Teamwork: Works effectively in a group towards stated goals and objectives., • Initiative: Asks for and offers help when needed., • Organizational Support: Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity., • Quality: Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. This role is eligible for a “hybrid” or “remote” work arrangement. If hybrid, it is expected this person would be able to meet for “in person” meetings when needed or at the request of others. In-person meetings may be required regularly (weekly, monthly, etc.). There may also be the availability to work from home when appropriate. Work Environment: • The noise level in the work environment is usually moderate., • Each program site operates on a 24/7 basis, 365 days (about 12 months) per year. To meet both the needs of our participants and contractual obligations, employees must be flexible in scheduling and work location., • While performing the duties of this job, the employee is regularly required to talk and hear., • The employee is regularly required to sit, stand, and walk., • The employee must be able to stoop, kneel, and/or crawl., • The employee is regularly required to use hands to key, handle, or feel and reach with hands and arms., • The employee must occasionally lift, and/or move up to 25 pounds., • The employee must have unrestricted ability to provide physical restraint. Heartland Human Care Services makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans’ status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987.