Trabajos executive administrative assistant en Estados Unidos

Job Description Administrative Assistant – Global Investment Firm Compensation: $75,000–$95,000 base DOE + discretionary bonus + competitive benefits package Location: New York City Schedule: Hybrid – 4 days in office / 1 day remote Hours: 8:30 AM–5:00 PM ET A leading global investment firm is seeking a polished, proactive, and highly organized Administrative Assistant to join its growing administrative team. This is a newly created position supporting a team of senior executives within a collaborative, fast-paced, and highly professional environment. The Administrative Assistant will provide comprehensive support to approximately five senior professional. This is an excellent opportunity for an experienced administrative professional who enjoys being one step ahead, managing multiple priorities, and serving as a trusted resource to senior executives. A collaborative and team oriented spirit is a must! Responsibilities • Manage complex and frequently changing calendars for multiple senior professionals, • Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and related logistics, • Prepare and submit expense reports and assist with expense management for the broader team, • Serve as a gatekeeper for executives' schedules, time, and information while maintaining a polished and professional approach, • Anticipate scheduling conflicts and proactively resolve issues before they arise, • Coordinate internal and external meetings, including conference rooms, video conferencing, catering, meeting materials, printing, and presentations, • Assist with executive-level meetings, Board meetings, conferences, and off-site events, • Manage sensitive correspondence and confidential information with the highest level of discretion, • Build strong relationships with internal teams and external stakeholders, • Prepare and edit PowerPoint presentations, Word documents, and Excel spreadsheets, • Anticipate the needs of the professionals supported and provide proactive, high-touch administrative support Qualifications • Approximately 3+ years of administrative support experience, • Bachelor's degree preferred, • Experience supporting senior professionals in a fast-paced professional environment, • Financial services experience is preferred but not required, • Exceptional organizational and time-management skills with strong attention to detail, • Ability to prioritize multiple competing demands and adapt quickly as schedules and priorities change, • Proactive problem-solving skills and the ability to work independently, • Strong interpersonal skills and a service-oriented mentality, • Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, • Experience with Concur and/or Salesforce is a plus You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description Our law firm client is seeking an experienced Legal Executive Assistant to provide high-level administrative and project support to attorneys in a fast-paced, collaborative environment. The ideal candidate is highly organized, proactive, and skilled at managing competing priorities while serving as a trusted partner to attorneys and clients. • NYC | Hybrid Key Responsibilities • Manage complex attorney calendars, scheduling, travel arrangements, and expense reporting., • Coordinate attorney projects and ensure deadlines, deliverables, and priorities are met., • Serve as a liaison between attorneys, clients, and internal teams., • Draft, proofread, and prepare legal documents, correspondence, presentations, and reports., • Coordinate meetings, prepare agendas, and ensure all materials are organized and available., • Oversee document management, filing systems, and matter organization., • Support billing functions, including pre-bill review, approvals, and invoice follow-up., • Conduct research and compile information for client matters, meetings, and presentations., • Delegate and coordinate work with legal support teams to ensure timely project completion. Qualifications • 5+ years of Legal Executive Assistant or Executive Assistant experience within a law firm or professional services environment., • Experience supporting partners, senior attorneys, or executives., • Exceptional organizational, project management, and communication skills., • Ability to manage multiple priorities while maintaining accuracy and attention to detail., • Strong judgment, professionalism, and discretion when handling confidential information., • Proficiency with Microsoft Office Suite and legal document management systems. What Our Client Offers • Competitive compensation up to $115,000 DOE, • Hybrid work arrangement, • Comprehensive medical, dental, and vision benefits, • 401(k) with employer match, • Generous PTO and paid holidays, • Collaborative and professional work environment with growth opportunities\nCompany Description We work with top law firms, associations and corporations to connect professionals to jobs they can't find anywhere else. The recruiters at Consiliio, LLC are vested in taking the time to get to know each candidate and finding the right match for each individual. Our extensive industry knowledge is a resource that we share with every candidate to help prepare for each step of the interview process and negotiate the best possible salary. In working with us, you are able to have direct access to hundreds of hiring decision makers in the country. We work with top law firms, associations and corporations to connect professionals to jobs they can't find anywhere else. The recruiters at Consiliio, LLC are vested in taking the time to get to know each candidate and finding the right match for each individual. Our extensive industry knowledge is a resource that we share with every candidate to help prepare for each step of the interview process and negotiate the best possible salary. In working with us, you are able to have direct access to hundreds of hiring decision makers in the country.

Job Description Job Title: Administrative Assistant 3 Location: 1 Becton Drive, Franklin Lakes, New Jersey, 07417 Note: Role is on site Job Description: Central Marketing Support Coordinator provides centralized operational support to four Central Marketing Organization VPs, namely: • VP, Digital Experience Management, • VP, Global Brand Strategy, • VP, Global Pricing, • VP, Launch Excellence and Insights Summary: • This is not a traditional administrative support role. It focuses on using AI tools to improve speed, quality, and consistency of work, enabling the delivery of structured tasks, coordinating information and meetings in a fast-paced, exciting environment., • The successful candidate will be able to demonstrate experience using AI tools for drafting, summarizing, or organizing information (e.g., Copilot-style tools or comparable platforms), and can follow guidance on ethical and compliant use of AI. Curiosity and openness to learning new digital tools are highly advantageous and the incumbent will be the role model of demonstrating how applying AI improves how work gets done., • This role combines executive support with structured marketing coordination and AI‐enabled content preparation to improve speed, consistency, and effectiveness of Central Marketing work. Responsibilities: • Manages calendars, schedules meetings, and prepares agendas for Central Marketing VPs while ensuring meetings are well-organized and materials are delivered on time., • Utilizes approved AI tools to draft summaries, communications, and documents, while developing reusable prompts to drive consistency and efficiency., • Leverages AI to identify patterns, risks, and opportunities across VP priorities, streamlining workflows and automating recurring deliverables., • Maintains structured folders, templates, and version control in Teams and SharePoint, along with a curated library of effective prompts and outputs., • Coordinates cross-functional initiatives, tracks action items through completion, escalates risks when necessary, and improves overall speed, quality, and consistency of deliverables. Minimum Requirements: • Bachelor’s degree preferred in business, marketing, communications, or a related field; equivalent experience may be considered., • 1–3 years of experience in an executive assistant, administrative, marketing coordination, or operations support role., • Experience supporting senior leaders or working in a global, matrixed environment is advantageous., • Strong organizational and prioritization capability, with the ability to manage multiple requests at once, keep work on track, and maintain accuracy under pressure., • Clear written communication skills, with an ability to translate inputs into concise, well-structured emails, summaries, and presentation materials for executive audiences., • High level of digital proficiency across Microsoft 365 tools such as Outlook, Teams, PowerPoint, and SharePoint, along with confidence working in collaborative digital environments. Technical Skills: Must Have: • AI & Digital Enablement – Practical experience using AI tools (e.g., Copilot-style tools) to enhance productivity, automate workflows, and improve content quality and consistency., • Digital Tools & Collaboration Platforms – Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint) and working in collaborative, digital environments., • Executive Communication – Strong written and verbal communication skills, with the ability to translate complex inputs into clear, structured communications for executive audiences., • Executive Operations & Calendar Management – Proven ability to manage complex agendas and priorities across multiple senior leaders, including scheduling, prioritization, and ensuring meeting readiness., • Structured Thinking & Attention to Detail – Ability to organize complex information, identify risks/opportunities, and maintain high accuracy in a fast-paced environment. Nice To Have: • Change Coordination & Enablement – Experience supporting large-scale initiatives, rollout, and change programs across global teams, driving adoption and consistent execution., • Project & Program Management – Strong organizational capability to manage multiple priorities, track deliverables, and ensure execution discipline with clear follow-ups and escalation., • Training, Enablement & Adoption Support – Experience supporting training or capability-building initiatives, including content rollout, adoption tracking, and continuous improvement. Preferred Requirements: • Exposure to marketing, digital, or commercial environments is helpful but not required., • Disciplined approach to managing information, ensuring files, templates, and materials are well-organized, easy to access, and consistently maintained., • Working familiarity with AI tools for drafting, summarizing, and organizing content, with the ability to apply them in a practical and thoughtful way. What Will Help You Stand Out: • Experience working in global marketing organizations with multiple business units, regions, and compliance requirements., • A strong point of view on how to operationalize AI responsibly and pragmatically to increase work efficiency, • The ability to balance multiple priorities with practical execution and change adoption., • A collaborative and positive can-do attitude, • A “Say-Do” ratio of 1:1 Additional Information: • This role offers exposure to Central Marketing leadership and AI-enabled workflows.\nCompany Description LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch. LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch.

Job Description Our client is a business consulting service firm. They seek an Administrative Assistant to join their Bronx, NY office. MUST BE A COLLEGE GRAD! Responsibilities • Facilitate daily orientation and intake sessions with incoming clients referred by the Human Resources Administration (HRA), • Present on program requirements and expectations, • Administer TABE testing, • Ensure completion of timely case notes to record service delivery, including assessments, intakes, goals, referrals, etc., • Complete timekeeping responsibilities, • Scan and upload client documentation, • Participate in daily meetings/check-ins with program management team, • Provide administrative support to other departments or members of management, including but not limited to data entry and case management tasks, • Maintain detailed case notes, update attendance logs, submit weekly reports, and perform other administrative tasks on a timely basis, • Model professionalism and inclusiveness, cultivate a safe environment for career development, and motivate clients to find full-time employment Requirements • Must have a college degree, • Word and Excel experience required JobID: 48499 \nCompany Description Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida. Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.

Job Description Salary Range:$37,971.49 To $51,261.54 Annually The salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise. Hybrid: 4 days in office/1 day remote Join UP! We are lighting the path home, one person at a time. About Urban Pathways Since 1975, Urban Pathways has engaged New York City’s most vulnerable residents, people on the streets or in areas unfit for human habitation, “lighting the path home, one person at a time.” Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities. We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves. Job Summary Reporting to the Deputy Executive Directors (DED), the Administrative Assistant (AA) to the Deputy Executive Directors will provide administrative and clerical support including, Outreach program reporting, scheduling, and organizing program leadership and other meetings, and managing special projects as assigned. The AA supports the program Administrative Assistants and facilitates communication between program and the Administration office; and provides general administrative support including front desk coverage at the Organization’s administration office as assigned. Key Responsibilities & Essential Functions Program/Facilities • Provides administrative support to the Deputy Executive Directors and acts as a liaison to all programs under the DED’s supervision., • Prepares, maintains, and submits all purchase orders, check requests, and expense reports to the DED’s for their review and approval prior to submitting to the Finance Department in accordance with Urban Pathways, funding and regulatory agency requirements and guidelines., • Works closely with the Deputy Executive Directors in the areas of vehicle billing, insurance, registration, inspection, EZ Pass, E permits, and repairs for all Organization vehicles. Receives and distributes tickets/violations to appropriate DED and Program Director and Director of Operations, and monitors payment of the tickets/violations., • Trains and supports new program Administrative Assistants in the Finance portal, purchasing, payment of expenses, petty cash, and ensures that Administrative Assistants are aware of and trained in operational changes. Assists program Administrative Assistants in problem solving and special projects., • Coordinates Program Leadership Meetings including preparation and dissemination of agendas, meeting attendance and meeting minutes., • Provides coverage of the Administration office reception desk as needed. Administrative • Prepares reports, correspondence, memos, etc., for the Deputy Executive Directors and programs as assigned., • Prepares and maintains minutes of Leadership and other meetings as assigned. Communication • Communicates verbally and in writing in a professional manner at all times., • Attends staff meetings, training, and supervisory sessions as required., • Performs all other duties as assigned and as required. Qualifications, Education and Experience • High School Diploma, GED/TASC or equivalent required. Bachelor’s degree preferred., • Administrative and clerical experience required., • Experience with homeless program sector, persons experiencing mental illness, and the substance use population preferred. Skills & Competencies • Proficiency in Google Suite & Microsoft 365, Videoconference, & technical online skills., • Excellent interpersonal skills and ability to work as both part of a team and independently., • Strong written and verbal communication skills., • A proactive person-centered approach., • Experience in working with diverse communities., • Foreign language is a plus. Capabilities • Desire to perform the essential functions of this job., • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • Comfortable with using public transportation to travel to and from various programs sites. Urban Pathways offers a comprehensive benefits package designed to support the well-being and professional growth of our employees. These benefits include: • Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health., • Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future., • Paid Time Off: Generous paid time off, including vacation, holidays, and personal days., • Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career., • Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs., • Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support., • Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues., • Employee Recognition: Recognition programs to celebrate and reward outstanding contributions. \nCompany Description Urban Pathways serves as the first point of contact for New York City's most vulnerable residents - people living on the streets, in subways, or in public areas. An innovative and data-driven leader, Urban Pathways is known for the effectiveness of our "housing first" approach. We engage individuals where they are in the cycle of homelessness. Through outreach and drop-in center services, transitional, long-term and permanent housing, and comprehensive support services, Urban Pathways helps more than 2,000 homeless men and women take control of their lives and find their way home. Urban Pathways is a 501(C)3 non-profit organization. We seek to hire talented and highly motivated individuals who will partner with us to provide excellent service to our clients. Urban Pathways serves as the first point of contact for New York City's most vulnerable residents - people living on the streets, in subways, or in public areas. An innovative and data-driven leader, Urban Pathways is known for the effectiveness of our "housing first" approach. We engage individuals where they are in the cycle of homelessness. Through outreach and drop-in center services, transitional, long-term and permanent housing, and comprehensive support services, Urban Pathways helps more than 2,000 homeless men and women take control of their lives and find their way home. Urban Pathways is a 501(C)3 non-profit organization. We seek to hire talented and highly motivated individuals who will partner with us to provide excellent service to our clients.

Job Description Job Summary: Prominent luxury Property Management firm is seeking a full-time Administrative Assistant to assist the facilities & operations function for a high-end residential portfolio. The ideal applicant will have prior experience in a professional business or real estate setting with executive administrative experience and/or facilities experience. This is a Monday through Friday onsite position. Job Specific Responsibilities and Duties: • Answers phone for the Operations office and greets guests, • Act as a liaison between building operations and hospitality staff, management, and shared service teams to support continued operations., • Provide progress reports and budget status of ongoing projects. Confer with individual maintenance personnel as needed to evaluate total performance against requirements for sustained operations., • Review requests for maintenance assistance and assess the requirements for fulfillment., • Coordinate with corporate purchasing team regarding inventory and material needs across the residential portfolio., • Assist with management reports, • Attend meetings, take meeting minutes, prepare building work order memos and staff announcements., • Other general office and administrative duties: typing, filing, copying, mailing, calendar maintenance, inventory control, billing, • Provide strong customer service to internal and external clients with an ability to adapt to situations, • Assist with other ad hoc projects on annual basis and performs other duties as assigned. Basic Responsibilities: • Respond to incoming calls, e-mails, mail and in-person requests., • Comply with company policies, practices and procedures., • Manage documents, files and electronic information in an organized, efficient and secure manner., • Interact with residents and staff in a professional and pleasant manner., • Represent company as a professional in appearance and manner., • Communicate written and oral communication at the highest level of professionalism and integrity., • Perform quality and quantity duties as expected for position., • Complete company required training courses as assigned. Qualifications: • Bachelor’s Degree, • Excellent computer skills particularly: Microsoft Office Suite, • Previous administrative experience (2-3 years) required, facilities management support and/or executive administrative experience preferred, • Prior experience utilizing property management systems (BuildingLink, Yardi) and accounting programs (MRI, IBS) desirable, • Intermediate Spanish language skills a plus Basic Requirements: • Exceptional organizational, interpersonal, and communication skills., • Ability to multi-task and be a team player., • Excellent time management skills with a proven ability to meet deadlines., • Proactive, outgoing, energetic, efficient., • Strong writing skills and pleasant telephone demeanor., • Execute tasks with accuracy and attention to detail., • Perform responsibilities with honesty and integrity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. The job description outlined above is considered a core list of job duties/requirements. This document should not be considered a complete or comprehensive list. The incumbent assigned to this position is required to perform the duties listed above. The incumbent is also expected to adapt to changes and/or additions as needed. Nothing contained within this document is intended or shall be construed to create or constitute a contract of employment between any employee or group of employees and Milford Management and its Subsidiaries. Milford Management and its Subsidiaries retains and reserves any and all rights to change, modify , amend, add to or delete from any section of this document as it deems, in its judgment, to be proper.

Job DescriptionAdministrative Assistant (Part-Time) Location: Tappan, NY Schedule: 100% On-Site | Monday, Wednesday & Friday | 10:00 AM - 2:00 PM Pay Rate: $21-$22 per hour Our client is seeking a dependable and organized JR Administrative Assistant to provide support to the CEO and COO of a growing organization. This is a part-time, fully on-site opportunity ideal for someone who enjoys wearing multiple hats and stepping in wherever needed to keep operations running smoothly. Responsibilities: • Manage and maintain executive calendars for the CEO and COO, • Coordinate meetings, appointments, and scheduling logistics, • Assist with internship program administration and communication, • Support event planning and coordination for company functions and community events, • Create and assemble gift baskets and promotional materials for events, • Handle general administrative duties, correspondence, and special projects, • Serve as a reliable point of support when executives are pulled into other priorities, • Assist with day-to-day office operations as needed, • Part-time schedule: Monday, Wednesday, and Friday, • Hours: 10:00 AM - 2:00 PM, • Fully on-site in Tappan, NY, • Pay: $21-$22 per hourPay Details: $20.00 to $22.00 per hour Search managed by: Tracy Galarza Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Gerber Ciano Kelly Brady LLP is seeking a highly organized, proactive, and solutions-oriented Legal Executive Assistant to support a Partner who manages a nationwide book of business spanning New England and New York. This role is ideal for a professional who can serve as a trusted business partner by taking ownership of the Partner’s calendar, communications, tracking systems, and day-to-day business operations. The successful candidate will exercise sound judgment, communicate confidently, and proactively resolve issues. This individual must be comfortable picking up the phone, calling or texting when appropriate, and working directly with attorneys, staff, clients, and firm leadership to keep priorities moving forward. Overall Responsibilities • Serve as a trusted business partner to the supported Partner, helping manage priorities, communications, deadlines, and daily operations., • Take full ownership of a complex calendar, including scheduling meetings, identifying and resolving conflicts, coordinating logistics, and anticipating future needs., • Assist with the management and organization of the Partner’s nationwide book of business., • Coordinate new matter intake, including initial communications, conflict checks, matter assignments, and file-opening processes., • Communicate regularly and professionally with clients, attorneys, staff, and firm leadership by telephone, email, text, and other appropriate methods., • Maintain and manage master case lists, client-specific tracking sheets, matter assignment lists, and other reporting systems., • Monitor case activity, follow up with team members, and help ensure deadlines, assignments, and deliverables remain on track., • Assist with accounts receivable follow-up, pre-bill coordination, and other client-related financial and administrative matters., • Review client guidelines and help ensure that applicable requirements are communicated, tracked, and followed., • Prepare accurate, polished, and well-formatted reports, correspondence, presentations, and internal and external communications., • Organize, analyze, and report on client and matter data using Microsoft Excel., • Prepare agendas, meeting materials, presentations, and supporting documentation for client and internal meetings., • Coordinate domestic travel arrangements and prepare detailed itineraries as needed., • Maintain organized electronic records, files, and business documentation., • Identify potential problems, recommend practical solutions, and follow through to completion., • Support special projects and other business or administrative initiatives as assigned., • Perform limited legal-assistant responsibilities as needed; training will be provided for these functions.Qualifications, • Prior experience supporting a partner, executive, senior leader, or other high-level professional in a fast-paced environment., • Legal industry experience is preferred but not required. Any prior legal experience is helpful; litigation experience is not necessary., • Advanced proficiency in Microsoft Excel is required, including the ability to organize, analyze, track, and report on data., • Strong proficiency in Microsoft Outlook and Word., • Proficiency in Microsoft PowerPoint is preferred., • Exceptional verbal and written communication skills, including professional telephone and client-facing communication., • Willingness to communicate directly by telephone or text when necessary to resolve issues efficiently., • Strong organizational and project-management skills, with the ability to manage multiple competing priorities., • Proven ability to take ownership of responsibilities, execute instructions, and follow through without constant oversight., • Ability to work independently, exercise sound judgment, make decisions, and proactively solve problems., • Strong attention to detail and the ability to complete time-sensitive assignments accurately., • Ability to build relationships and communicate effectively with individuals at all levels of an organization., • Experience with calendaring, reporting, data tracking, billing support, matter intake, or conflict coordination is preferred.

Job Description Job Title: Program Assistant Job Summary: The purpose of Assertive Community Treatment (ACT) is to deliver comprehensive and effective services to individuals (age 18 and up) who are diagnosed with serious mental illness (SMI) and whose needs have not been well met by more traditional service delivery approaches. These individuals also suffer from co-occurring substance use disorders and may have histories of criminal legal system involvement. ACT is an evidence-based practice that provides an integrated set of other evidence-based treatment, rehabilitation, case management, and support services delivered by a mobile, multi-disciplinary mental health treatment team to support recipient recovery through a highly individualized approach that provides recipients with the tools to obtain and maintain housing, employment, relationships and relief from symptoms and medication side effects. The Program Assistant is an integral staff member of the ACT team providing administrative, fiscal, and billing support. The Program Assistant ensures the smooth and effective functioning of the team by working closely with the Team Leader, maintaining communication with ACT team members, and providing support for the team’s administrative and billing responsibilities with flexibility, team spirits, and good organizational skills. The Program Assistant requires in person work 5 days a week. Shift Hours: This position is full-time Monday – Friday from 9:00 AM - 5:00 PM Salary: The salary for this role is $49,173 per year Location Address: 2090 Adam Clayton Powell, Jr. Boulevard, 4th Floor, New York, NY 10027. Our office is easily accessible by public transportation. Workplace Flexibility: Flexible (for roles that have days that can be partially remote, e.g., being able to draft notes at home after going to the office/community in the morning). What You Will Be Doing: • Attend and participate in daily team meetings and support team’s record-keeping procedure during the meeting as the team discusses clients’ clinical and case management issues and needs;, • Provide support for the team in maintaining clients’ electronic health records (EHRs) to ensure compliance with the billing and licensing guidelines set forth by Medicaid, New York State Office of Mental Health (OMH), New York City Department of Health and Mental Hygiene (DOHMH), as well as CASES Policies and Procedures;, • Maintain and update team’s program materials, including but not limited to: intake packet, program materials, team’s contact list, clients’ forms, etc.;, • Provide billing and Medicaid eligibility support, including but not limited to: weekly Medicaid eligibility checks, tracking and contacting Managed Care Organizations (MCOs) for prior authorizations, ensure entitlements information is up to date within clients’ EHRs;, • Provide administrative support for the team by responding and triaging phone calls on team’s main program number, perform receptionist duties as needed and scheduled, maintaining office supplies, checking postal mail weekly, etc.;, • Maintain team’s petty cash and OMNY Cards inventories, including team Amex monthly reconciliation, and reconcile with Fiscal Department regularly;, • Attend team’s administrative meetings and Program Assistants’ Meetings as scheduled;, • Provide culturally competent services in accordance with CASES policies and practice;, • Perform other duties as required by the Team Leader, ACT Leadership, and executive staff. What We Are Looking For: • Bachelor’s degree preferred (BA, BS) or some college experience, or High School diploma with 7 years related work experience;, • Exceptional communication, organization, and customer service skills;, • Ability to operate with purpose, urgency, and accuracy in a fast-paced, deadline-driven environment while maintaining client confidentiality;, • A team player and self-motivated; • Proficiency of Microsoft Office and willingness to learn new databases as needed. Preferred Skills/Qualifications: • Some previous experience with Medicaid and Managed Care billing preferred;, • Fluency in Spanish preferred;, • Individuals with lived experience are encouraged to apply. Employee Benefits: CASES cares about employee wellbeing, and we offer a comprehensive benefits package to support you and your family, including: • Medical, • Dental, • Vision, • Vacation and Paid Time Off – starting at 25 days-off annually, • 12 Paid Holidays per year, • Retirement 403b Competitive matching up to 6%, • Employee Referral Program, • Visit www.cases.org/careers/ to learn more about benefits offered by the CASES Our Values At CASES, we like to move with PURPOSE, which reflects our values: PEOPLE| Hold people’s stories with dignity UNITY| Commit to a shared mission

Job Description Gerber Ciano Kelly Brady LLP is seeking a highly organized, proactive, and detail-oriented Legal Executive Assistant to support a Partner with a nationwide litigation practice spanning New England and New York. This role is ideal for a professional who thrives in a fast-paced environment, takes ownership of responsibilities, and serves as a true partner in managing priorities, client relationships, and internal team coordination. The Legal Executive Assistant will play a critical role in helping manage day-to-day operations, client communications, reporting, billing support, and administrative functions. The successful candidate will be an exceptional communicator, highly responsive, capable of exercising sound judgment, and able to anticipate needs rather than simply react to instructions. Overall Responsibilities: • Serve as a trusted partner to the supported Partner, proactively managing priorities, deadlines, and day-to-day operations., • Coordinate and manage complex calendars, meetings, appointments, and events while identifying and resolving scheduling conflicts., • Communicate directly with clients, attorneys, and internal team members in a professional and responsive manner., • Coordinate and help manage client support teams within the firm to ensure tasks, deadlines, and deliverables are completed efficiently., • Maintain and update client, matter, and case assignment lists and other tracking systems., • Assist with billing activities, accounts receivable follow-up, and client-related administrative matters., • Prepare reports and analyze client file data using Microsoft Excel and other reporting tools., • Draft correspondence, communications, and reports for both internal and external audiences., • Prepare agendas, meeting materials, presentations, and supporting documentation for client and internal meetings., • Maintain accurate electronic and physical records, files, and documentation., • Open new matters and perform conflict checks in accordance with firm policies and procedures., • Process expense reports and track reimbursements., • Coordinate travel arrangements and prepare detailed itineraries as needed., • Support special projects and initiatives while handling multiple competing priorities., • Perform additional administrative and operational responsibilities as assigned. Qualifications: • Minimum of 3+ years of experience in a law firm environment, preferably supporting litigation or insurance defense practices., • Experience supporting partners, attorneys, executives, senior leaders, or other high-level professionals in a fast-paced professional services environment., • Experience with legal matter management, conflict checks, billing support, or document management system., • Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel., • Strong Excel skills, including the ability to organize, analyze, and report on data., • Exceptional verbal and written communication skills, including professional telephone communication and client-facing interaction., • Proven ability to manage multiple projects simultaneously while maintaining exceptional attention to detail., • Ability to work independently, exercise sound judgment, and proactively solve problems., • Strong organizational skills with the ability to prioritize and complete time-sensitive assignments in a fast-paced environment., • Demonstrated ability to build relationships and effectively coordinate with diverse stakeholders across an organization.

HR Coordinator \n Leading Global Private Equity Firm \n Location: New York, NY | 4 days in office \n \n About the Role \n Our client, a leading global private equity firm, is looking for an organized, execution-focused HR Coordinator to join its Human Capital team. Most of this role is spent supporting the firm's Associate Program. The rest covers core HR operations and firm event planning. \n \n This is a hands-on role for someone who wants to own and improve processes, think ahead, and get things done. As the role grows, there is a chance to take on a bigger leadership role within the Associate Program. \n \n Key Responsibilities \n Associate Program \n Support the Associate lifecycle, from recruiting and onboarding through the program and transitions out \n Help coordinate annual Associate recruiting, including sourcing, interview scheduling, candidate communication, and logistics \n Serve as a trusted point of contact for Associates and hiring teams \n Find ways to improve program processes and the candidate and Associate experience \n HR Operations & Coordination \n \n Manage onboarding and offboarding for new hires and departing employees \n Handle I-9 verification and coordinate visa and immigration processes \n Help with benefits administration and employee questions \n Keep employee records and HR documentation accurate \n Events \n \n Plan and run firm events, including recruiting events and Associate programming, to the standard expected at a top-tier private equity firm \n Manage vendors, budgets, and logistics from start to finish, with a focus on anticipating details and needs \n Qualifications \n Our client is open to two profiles: \n \n HR Coordinator: 2–5 years of HR coordination experience, ideally in financial services or professional services, who is excited to support and grow with an Associate/analyst program \n Senior Administrative Professional: An experienced executive or administrative assistant in financial services who wants to move into HR and has strong event planning and coordination skills \n Across both profiles, the firm is looking for: \n \n A strong track record of execution; you drive things forward and follow through \n Excellent organizational skills and attention to detail \n An understanding of the level of polish and service that senior private equity professionals expect \n Sound judgment and discretion with confidential information \n Strong communication and relationship-building skills \n Genuine interest in recruiting, talent programs, and HR operations \n Bachelor's degree preferred \n Compensation & Benefits \n \n Base salary: $100,000–$125,000, plus bonus (total cash compensation around $150,000) \n 100% employer-paid medical, dental, and vision, with no in-network copays \n 401(k) match starting on day one, plus an enhanced employer retirement contribution after two years of service \n Free daily breakfast and catered lunches \n On-site gym and a fully paid wellness membership \n Summer work-from-home period and a firm-wide winter holiday closure \n

The ideal candidate will have strong experience in executive calendar management, travel coordination, meeting preparation, and expense administration and a proven ability to anticipate executive needs, manage competing priorities, and drive follow-through on action items. Responsibilities: Manage c

Position summary This executive assistant role is responsible for providing high-level, executive and confidential administrative support.This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that woul

Our client, a real estate firm, is seeking an Executive Assistant to provide support to the office and CEO. This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment and enjoys wearing multiple hats. The ideal candidate is resourceful, detail-oriented, and eager to contribute wherever needed. \n \n ROLE: Administrative Assistant \n LOCATION: Downtown Manhattan – fully onsite \n COMPENSATION: $90k-$130k base depending on experience \n HOURS: 9:00am – 6:00pm \n DEGREE: Required \n \n Responsibilities \n\n • Perform front desk receptionist duties (answer phones, greet guests, manage conference room usage, coordinate catering and refreshments for meetings)\n, • Manage calendars, schedule calls & meetings for the CEO\n, • Prepare travel arrangements as needed\n, • Spearhead office improvement projects, installations, repairs, and maintenance\n, • Function as the office representative to building management, vendors, and IT consultants\n, • Order office supplies and maintain inventory\n, • Assist with planning company events, as needed\n, • Maintain files and documents\n, • Prepare expense and travel reimbursement reports\n, • Assist with data entry\n, • Assist with special projects as needed\n\n \n Requirements \n\n • Bachelor’s degree required\n, • 3-5 years of administrative or executive support experience\n, • Microsoft Outlook, Excel, PowerPoint, and Word experience\n, • Outgoing and engaging personality\n, • Detail oriented\n, • Patient and willing to go above with a positive attitude\n\n

COMPANY: Investment Firm \n POSITION: Administrative Assistant \n LOCATION: New York, NY (in office with 5 WFH days per month) \n HOURS: 8:30AM -5:30PM with flexibility as needed \n COMPENSATION: $90-120K \n BACHELOR'S DEGREE: Required \n \n We are seeking a highly organized, polished, and proactive Administrative Assistant to join a fast-growing investment management firm. The ideal candidate is someone who can confidently manage the details, keep leadership and the team organized, and ensure nothing falls through the cracks. This person should be low-ego, highly reliable, solutions-oriented, and excited by the opportunity to grow with an entrepreneurial company. \n \n Responsibilities of the Administrative Assistant: \n -Provide day-to-day administrative support to senior leaders and the broader team. \n -Manage calendars, schedule meetings, and coordinate conference rooms across multiple stakeholders. \n -Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries. \n -Prepare meeting materials, agendas, presentations, and other documents as needed. \n -Coordinate internal and external meetings with clients, investors, partners, and other stakeholders. \n -Manage office supplies, kitchen and pantry inventory, and general workplace needs. \n -Process and reconcile employee expenses and corporate credit card transactions. \n -Assist with invoice processing, purchase orders, and other administrative finance-related tasks. \n -Manage incoming calls, correspondence, mail, and general inquiries with professionalism and discretion. \n -Maintain organized digital and physical files and assist with document management. \n -Support onboarding and offboarding logistics for employees. \n -Assist with team events, meetings, offsites, and company gatherings. \n -Handle confidential company and employee information with a high degree of discretion. \n -Provide general administrative support and special-project assistance as the needs of the business evolve. \n -Assist with planning employee events, celebrations, and team-building activities. \n \n Requirements of the Administrative Assistant: \n -1-3+ years of administrative, executive assistant, office management, or related experience. \n -Experience within finance, financial services, fintech, investment management, banking, or a startup environment preferred. \n -Strong organizational skills and exceptional attention to detail. \n -Excellent written and verbal communication skills. \n -Ability to manage multiple priorities and work effectively in a fast-paced environment. \n -Strong interpersonal skills and a polished, professional presence. \n -Proactive approach with the ability to anticipate needs and solve problems independently. \n -High level of discretion and professionalism when handling confidential information. \n -Strong proficiency with Microsoft Office, and comfortable learning new technology, systems, and AI-enabled tools. \n -Ability to work collaboratively with employees at all levels of an organization. \n -A hands-on, team-oriented mindset with a willingness to jump in wherever needed.

FlexStaff is seeking a professional Executive Assistant to provide administrative and organizational support to Owner and Senior Executives for one of our external client, design-build architecture and construction firm based in Nassau County, NY. \n \n In this role you will be responsible for wide range of tasks including scheduling, communication management, travel arrangements, and office operations, manages sensitive information and representing the Principal/Owner in certain situations. You will ensure the smooth and efficient day-to-day operations of an office, overseeing staff, and handling various operational functions to maintain a positive, professional and productive work environment. \n \n Requirements: \n\n • Previous experience in administrative support, office coordination, or reception\n, • Strong organizational and multitasking skills\n, • Excellent verbal and written communication skills\n, • Proficiency with Microsoft Outlook, Teams, and standard office equipment\n, • Ability to maintain confidentiality and professionalism at all times\n, • Strong customer service and problem-solving skills\n, • Basic computer troubleshooting experience preferred\n\n \n Key responsibilities \n\n • Manage daily office operations and ensure procedures are followed\n, • Answer phones, greet visitors, and direct inquiries appropriately\n, • Maintain calendars, schedule appointments, and coordinate meetings and TEAMS invites\n, • Assist the Owner/Principal with daily scheduling and meeting reminders\n, • Coordinate Lunch & Learns and track required CEUs\n, • Handle incoming and outgoing mail, packages, faxing, copying, filing, and correspondence\n, • Maintain Outlook contacts, employee directories, and office records\n, • Prepare meeting minutes, mail merges, and general correspondence\n, • Monitor office supplies, place orders as needed, and verify deliveries\n, • Coordinate travel and accommodation arrangements\n, • Troubleshoot basic computer issues and communicate with vendors/IT support\n, • Maintain office equipment and report any maintenance or repair needs\n, • Keep the reception area and office space clean, safe, and organized\n, • Open and close the office securely each day\n, • Support special projects and other administrative tasks as assigned\n\n

Senior Executive Assistant – Deal Team | Private Equity \n \n Our client, a highly regarded and fast-paced private equity investment firm, is seeking an experienced Executive Assistant to support a senior-level deal team in its New York City office. \n \n This is an opportunity for an EA with several years of direct deal team experience who understands the pace and demands of supporting investment professionals through active transactions. The ideal candidate is proactive, highly organized, and comfortable managing complex priorities in a fast-moving, transaction-driven environment. \n \n Key Responsibilities: \n\n • Provide high-level administrative support to senior investment professionals and deal team members\n, • Manage complex and constantly changing calendars, prioritizing meetings and time-sensitive deal activity\n, • Coordinate extensive domestic and international travel, including detailed itineraries and last-minute changes\n, • Schedule and coordinate meetings with internal and external stakeholders, including senior executives, portfolio company leadership, advisors, and other transaction participants\n, • Support deal-related meetings, diligence sessions, investment committee meetings, board meetings, and other time-sensitive transaction activities\n, • Coordinate conference calls, video meetings, and materials for active deals and investment processes\n, • Manage expenses and other administrative processes with accuracy and discretion\n, • Coordinate conferences, dinners, events, and other team initiatives\n, • Act as a proactive partner to the deal team, anticipating needs and helping keep priorities and processes moving efficiently\n, • Collaborate closely with the broader administrative team and provide backup support as needed\n\n \n Requirements: \n\n • 5–7+ years of Executive Assistant experience supporting a deal team or investment professionals — REQUIRED\n, • Several years of direct deal team experience within private equity, investment banking, or another transaction-oriented financial services environment — REQUIRED\n, • Demonstrated experience supporting senior investment professionals through active transactions and fast-paced deal activity\n, • Strong understanding of the pace, confidentiality, and demands of a deal environment\n, • Exceptional calendar management and complex domestic/international travel coordination skills\n, • Highly proactive with strong judgment and the ability to anticipate the needs of senior professionals\n, • Excellent organizational skills and meticulous attention to detail\n, • Ability to manage competing priorities, shifting deadlines, and last-minute changes with composure\n, • Strong written and verbal communication skills and a professional demeanor\n, • Advanced Microsoft Office skills, particularly Outlook and calendar management\n, • Bachelor’s degree preferred\n\n \n Location: New York City \n Schedule: 4x, in-office

Executive Assistant – Hybrid Venture Capital Firm (SoHo) – $130-150k+B \n \n A Soho based Venture Capital firm is seeking an Executive Assistant to join its boutique office. This is a dynamic, high-touch role supporting two Partners while also taking ownership of the overall office environment. \n \n The position is ideal for an experienced assistant who thrives in a fast-moving setting, enjoys wearing multiple hats, and is equally comfortable managing a high volume executive schedule, handling sensitive personal matters, coordinating special projects, and making sure the office is running seamlessly. \n \n The Founder has a wide range of professional commitments and relationships across the investment and entrepreneurial communities, so this person will need to be exceptionally organized, thoughtful, and proactive. The strongest candidate will be someone who naturally thinks ahead, understands how to prioritize without constant direction, and takes real ownership over both large projects and the smaller details that keep an executive’s day moving efficiently. \n \n This is a hybrid role, working 3 days in the firm’s SoHo based office and 2 days remotely. \n \n Responsibilities: \n\n • Manage complex calendars for senior Partners, including frequent changes, competing priorities, and time-sensitive requests\n, • Coordinate meetings with investors, executives, founders, business partners, and other external contacts\n, • Ensure executives are prepared for important meetings by organizing relevant materials, background information, and key details in advance\n, • Manage domestic and international travel, including transportation, accommodations, reservations, itineraries, and last-minute adjustments\n, • Draft and coordinate email correspondence, introductions, follow-ups, and other communications\n, • Keep track of outstanding requests, commitments, introductions, and follow-up items\n, • Assist with a broad range of special projects and research assignments\n, • Support the planning and coordination of firm meetings, dinners, investor events, conferences, and other gatherings\n, • Handle personal scheduling, appointments, reservations, purchases, travel, and other administrative needs for the Founder\n, • Coordinate apartment and household-related projects, including repairs, renovations, vendors, deliveries, and building access\n, • Work with contractors, service providers, designers, building staff, and other outside vendors as needed\n, • Oversee the day-to-day office environment, including supplies, food and beverage, maintenance, vendors, deliveries, and general upkeep\n, • Ensure conference rooms, common areas, and the broader office are organized and prepared for employees and guests\n, • Manage executive expenses, receipts, reimbursements, renewals, and other administrative items\n, • Step in on unexpected professional, personal, or office-related matters and independently work toward a solution\n, • Handle confidential business and personal information with a high degree of discretion\n\n \n Qualifications: \n\n • 5+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or in a similarly high-level support capacity\n, • Experience supporting a Founder, Partner, senior executive, investor, or high-net-worth principal strongly preferred\n, • Background within venture capital, private equity, investment management, financial services, technology, or another fast-paced professional environment is a plus\n, • Strong calendar, travel, organizational, and project-management skills\n, • Excellent written and verbal communication skills\n, • Comfortable drafting correspondence and communicating with senior-level internal and external stakeholders\n, • Highly proactive with the ability to anticipate needs and operate independently\n, • Strong judgment and the ability to prioritize effectively when multiple matters are moving at once\n, • Resourceful and solutions-oriented with strong follow-through\n, • Comfortable handling a blend of business, personal, and office-management responsibilities\n, • Polished, discreet, adaptable, and highly detail-oriented\n, • Collaborative, low ego, and willing to pitch in wherever needed\n\n \n Base Salary: $130k- $150k plus bonus, benefits, 401k, and unlimited PTO \n \n The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. \n \n Please send your resume for immediate consideration to: bsedita@adviceny.com \n \n If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! \n \n Advice Personnel \n *Celebrating over 40 years as New York’s trusted boutique executive recruiting & staffing firm \n

Executive Assistant, Digital Technology Team \n Location: New York, NY \n \n About the Role \n We are looking for a proactive, detail-oriented Executive Assistant to support our Digital Technology team: two Managing Directors and two Principals. You would be the team's only assistant, so you'll work fairly independently while partnering closely with our Technology and Technology Value Creation teams. This role suits someone who does well in a fast-paced, high-performing environment and wants to grow with the team. \n \n Key Responsibilities \n \n Manage complex, frequently changing calendars for 2 MDs and 2 Principals, and set priorities across competing requests \n Coordinate internal and external meetings, including portfolio company meetings, investor and client calls, and conferences \n Arrange domestic and international travel with detailed itineraries, and adjust plans when things change \n Prepare and submit expense reports on time and accurately \n Act as the team's main point of contact, handling calls, emails, and correspondence professionally and discreetly \n Work with the Technology and Technology Value Creation teams on scheduling, logistics, and shared projects \n Keep contact lists, files, and team documents organized and up to date \n Help prepare meeting materials, presentations, and reports as needed \n Coordinate team events, offsites, and other activities \n Take on ad hoc projects and administrative tasks as needed \n Qualifications \n \n 4+ years of experience as an Executive Assistant, ideally in financial services, private equity, investment banking, or a similar professional services setting \n Experience supporting several senior executives at once \n Strong organizational and time management skills, with the ability to juggle multiple priorities \n Excellent written and verbal communication skills \n High level of discretion with confidential information \n Proactive and resourceful; anticipates needs and works independently \n Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with expense platforms such as Concur is a plus \n Professional, polished, and comfortable in a fast-paced, team-oriented environment \n Bachelor's degree preferred \n Compensation \n \n Base salary: $110,000–$130,000, based on experience \n Exempt position (not overtime eligible)

Executive Assistant – Healthcare Team \n \n A leading global private equity firm is seeking a Junior Executive Assistant to support its Healthcare investment team. This is a great opportunity for a polished, detail-oriented EA with a background in asset management to join a high-performing team at a top-tier investment firm. \n \n Responsibilities: \n\n • Provide high-level administrative and calendar support to members of the Healthcare investment team\n, • Coordinate complex scheduling across multiple time zones and stakeholders\n, • Manage travel arrangements and process expense reports\n, • Assist with meeting preparation, correspondence, and day-to-day team coordination\n, • Partner closely with other EAs and administrative staff to ensure seamless office operations\n\n \n Qualifications: \n\n • 2–5+ years of Executive Assistant experience within asset management, private equity, or a related investment firm\n, • Prior experience supporting a healthcare-focused investment team is a plus, but not required\n, • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment\n, • Professional, polished demeanor with excellent written and verbal communication skills\n, • High degree of discretion and ability to handle confidential information\n, • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)\n\n \n This is an excellent opportunity for an EA looking to grow within a collaborative, high-caliber investment environment.

Our client, an established award-winning media group is seeking a c-level Executive Assistant. \n \n This role serves as the right hand support to the CEO, managing priorities, facilitating communication, coordinating key initiatives, and ensuring the smooth operation of the Executive Office. The Executive Assistant will handle sensitive, confidential, strategic, and proprietary information and serve as a primary representative of the Office of the President & CEO, this position interfaces with Board of Directors, senior leadership, donors, government officials, community leaders, and external stakeholders. \n \n The ideal candidate is a proactive, resourceful professional who can anticipate needs and manage competing priorities in a fast-paced, high-profile environment. \n \n Responsibilities: \n \n\n • Manage and prioritize the President/CEO's complex calendar, appointments, meetings, travel, conferences, and special events, ensuring alignment with organizational priorities.\n, • Anticipate the President/CEO's needs by proactively identifying scheduling conflicts, preparing materials, and coordinating follow-up actions.\n, • Coordinate all travel arrangements, including transportation, lodging, itineraries, and related logistics.\n, • Draft, edit, proofread, and prepare correspondence, reports, presentations, speeches, briefing materials, and other communications on behalf of the President/CEO.\n, • Screen and prioritize incoming communications, correspondence, and requests, exercising independent judgment regarding appropriate action and response.\n, • Manage the President/CEO's office operations, records, and files while ensuring the highest level of confidentiality and data security.\n, • Serve as a liaison between the President/CEO, Board members, senior leadership, and key stakeholders.\n, • Assist in preparing presentations, reports, and supporting materials for Board meetings, fundraising activities, strategic planning sessions, and executive leadership meetings.\n, • Maintain professional communication with Board members and other high-level stakeholders.\n, • Coordinate special projects and strategic initiatives on behalf of the President/CEO, tracking deliverables, deadlines, and outcomes.\n, • Build and maintain positive working relationships with donors, community leaders, government officials, business partners, and external constituents.\n, • Represent the Office of the President/CEO with professionalism, discretion, and sound judgment.\n, • Assemble and organize materials required for meetings, presentations, and executive decision-making.\n, • Maintain records, reports, and documentation related to executive office activities.\n, • Perform other duties and special assignments as required to support the President/CEO and organizational objectives.\n\n \n Qualifications: \n \n\n • College degree preferred.\n, • 10 years of executive administrative experience supporting a CEO, President, C-suite executive.\n, • Experience supporting a Board of Directors and executive leadership team strongly preferred.\n, • Exceptional organizational, planning, and project management skills with the ability to manage multiple priorities and competing deadlines.\n, • Strong critical thinking, problem-solving, and decision-making abilities.\n, • Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.\n, • Excellent written, verbal, and interpersonal communication skills.\n, • Ability to build effective relationships and work collaboratively with individuals at all organizational levels as well as external stakeholders.\n, • Proven ability to work independently and anticipate needs.\n\n

Executive Administrator – Private Equity / Infrastructure | New York City OR San Francisco (Hybrid) \n $Competitive Base Salary + 30–40% Bonus + Benefits \n \n The Company \n An independently owned, high-growth infrastructure investment firm is scaling a North American platform across energy & power, transportation, environment and digital infrastructure. \n \n The firm reports 30 platform assets and is now raising a second billion-dollar infrastructure fund. \n \n The Role \n You’ll become the operational backbone of a lean investment firm, supporting three Partners and owning the day-to-day administrative and operating infrastructure, including: \n\n • Complex calendars, meetings, travel and senior external coordination\n, • New York office operations, vendors, contracts and renewals\n, • HR administration, onboarding, background checks and immigration coordination\n, • Corporate records, annual renewals and documentation\n, • Expenses, invoices, budget tracking and day-to-day financial administration\n, • Annual meeting, investor events and cross-office coordination\n, • Building processes and, over time, an operations team beneath you\n\n \n What They Need \n\n • Proven experience supporting senior executives / Partners in a demanding professional environment\n, • Strong ownership of complex calendars, competing priorities and day-to-day operations\n, • Exceptional organisation, communication, judgement, discretion and attention to detail\n, • Experience across office operations, HR administration, vendors, expenses / budgets and/or corporate records\n, • Private equity, infrastructure, investment funds, asset management or banking experience is preferred, but strong adjacent financial-services backgrounds will be considered.\n\n \n Why Consider It \n\n • Direct access to three Partners in a lean, high-autonomy investment platform\n, • 30-40% bonus with strong total-cash upside\n, • Hybrid New York working pattern - 3 days in office / 2 remote\n, • Join during an active Fund II raise and continued portfolio expansion\n, • Genuine pathway to build a 1-2 person operations team and grow toward broader COO or IR/portfolio-company facing opportunities\n\n \n This is not a traditional Executive Assistant role. It is a chance to become the person who builds the operating infrastructure around a growing investment partnership. \n \n Apply for a confidential networking discussion. \n \n — \n About Vanguard Search Partners \n Vanguard Search Partners is a specialist search firm helping private equity, infrastructure and energy firms across the U.S. build world-class teams. \n \n ✅ $1,000 referral bonus for any successful introduction - for this mandate or any future mandate.

Executive Assistant \n Location: New York, NY \n Schedule: Onsite M-F \n Compensation: $120,000–$130,000 base / $150,000–$160,000 total compensation + overtime eligible \n Experience: 2–5 years \n \n About the Role \n We are looking for a polished, organized Executive Assistant to support two senior leaders in a fast-paced and collaborative environment. This person will play an important role in keeping day-to-day priorities organized and ensuring the executives are set up for success. \n \n The position is a great fit for someone with 2–5 years of experience who enjoys being the person behind the scenes keeping things moving. Candidates coming from a coordination or administrative background are encouraged to apply, particularly those with experience managing calendars, coordinating meetings, and working with multiple stakeholders. \n \n Responsibilities \n\n • Manage complex calendars, including scheduling meetings, resolving conflicts, and helping prioritize competing requests.\n, • Coordinate meetings and handle day-to-day scheduling needs.\n, • Arrange domestic and international travel and manage related logistics.\n, • Serve as a point of contact for internal and external stakeholders.\n, • Prepare meeting agendas, materials, and other information as needed.\n, • Take meeting notes and help track follow-ups and action items.\n, • Assist with presentations, communications, and team updates.\n, • Coordinate meetings, events, offsites, and other team activities.\n, • Support onboarding and other team initiatives.\n, • Assist with special projects and administrative needs as they arise.\n, • Help improve processes and find ways to make day-to-day operations more efficient.\n, • Handle confidential information with discretion and professionalism.\n\n \n Qualifications \n\n • 2–5 years of professional experience in an Executive Assistant, Administrative Assistant, Coordinator, or similar role.\n, • Bachelor's degree required.\n, • 3.5+ GPA\n, • Excellent organizational and time-management skills.\n, • Strong attention to detail and ability to manage multiple priorities.\n, • Comfortable working in a role that involves frequent coordination and shifting priorities.\n, • Strong written and verbal communication skills.\n, • Professional, personable, and proactive approach.\n, • Comfortable working with senior-level professionals and a variety of stakeholders.\n, • Proficiency with Microsoft Office and tools such as Slack and Zoom.\n, • Experience in a fast-paced environment is a plus, but industry background is open.\n\n \n This is a great opportunity for someone looking to grow their Executive Assistant experience while working closely with senior leadership and taking on meaningful responsibility.

Well regarded Asset Management firm located on Manhattan's East Side, is seeking a polished, self-confident and well-educated Executive Assistant to support a small team in their Compliance area \n Manage complex calendars, process expenses, prepare and review contracts, schedule meetings, and prepare correspondence and documents. Deal with clients and outside vendors, handle on/off boarding of new hires. Collaborate with executives and other departments. Maintain highly privileged and confidential information, files and records, both electronical and physical records. \n \n Bachelors' degree required with 3+ years of stable, consistent administrative experience out of a fast paced, financial services company. \n \n Proficiency in MS Office, Outlook, Teams, Zoom, Concur, SharePoint, Salesforce, required. \n \n Base salary up to 130K plus paid overtime, generous bonus and comprehensive benefits and perks.

Investment bank in midtown NYC is hiring an Executive Assistant. \n \n This role is onsite 4 days and one day remote. Some weeks the EA may be required to go onsite 5 days. \n \n Key Responsibilities \n\n • Calendar & Schedule Management: Manage and optimize the executive’s calendar, including appointments, meetings, and events, ensuring time is strategically allocated according to priorities.\n, • Travel Coordination: Plan and coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.\n, • Meeting Management: Coordinate meetings from start to finish, including scheduling, conference room reservations, agendas, materials, and participant coordination. Track and follow up on action items to ensure timely completion.\n, • Expense Management: Manage and track executive expenses, prepare expense reports, and support budget preparation and tracking.\n, • Confidentiality & Discretion: Handle highly confidential and sensitive information with the utmost discretion, professionalism, and attention to privacy and security.\n, • Executive Liaison: Serve as a key point of contact between the executive and internal teams, clients, and external stakeholders. Communicate priorities and directives, coordinate follow-ups, and help ensure effective communication and alignment across teams.\n, • CRM Management: Maintain and update the CRM on a daily basis, ensuring accurate and timely records of management meetings, activities, and relevant information while providing visibility across the team.\n\n \n Requirements: \n\n • Experience working at a financial firm is a plus, but not a must.\n, • Bachelors degree preferred.\n, • 3+ years experience in an administrative role.\n\n

About The Role: \n The Crowd is excited to be partnering with an internationally recognized, design-led creative studio known for delivering exceptional work across architecture, interiors, branding, and the built environment. As the business continues to evolve and strengthen its leadership team, they are seeking an experienced Executive Assistant to support two senior executives in a full-time, primarily on-site position based in their Manhattan office. \n \n This is a unique opportunity for a highly intuitive, solutions-oriented Executive Assistant who thrives in fast-paced creative environments and enjoys becoming a true strategic partner. Supporting two leaders with different working styles, you’ll bring structure where needed, anticipate challenges before they arise, and help optimize both professional and select personal priorities through thoughtful organization, technology, and process improvements. This role is ideal for someone who is confident managing up, enjoys finding smarter ways of working, and is eager to make a lasting impact within a collaborative, design-focused studio. \n \n Our client offers excellent long-term growth potential, comprehensive medical, dental, and vision benefits, generous PTO, and potentially some hybrid flexibility following an initial in-office onboarding period. \n \n Key Responsibilities: \n\n • Provide high-level executive support to two senior leaders, overseeing complex calendars, inbox management, travel coordination, meeting logistics, and daily scheduling priorities.\n, • Anticipate upcoming needs, identify scheduling conflicts, and confidently manage competing priorities while acting as a trusted partner and advisor.\n, • Develop and implement systems, workflows, and automation tools that improve efficiency across both business and select personal administrative responsibilities.\n, • Coordinate project time tracking, expense-related administrative tasks, and other operational support while collaborating closely with internal teams to keep day-to-day activities running seamlessly.\n, • Handle a variety of personal assistant responsibilities, including managing recurring purchases, gift coordination, reservations, and other lifestyle logistics with professionalism and discretion.\n\n \n Key Skills/Requirements: \n\n • Previous Executive Assistant experience supporting senior executives, founders, or leadership teams within a fast-paced, high-performance environment, preferably within the interior design or architecture industries.\n, • Highly organized with exceptional attention to detail, sound judgment, and the confidence to proactively manage priorities and provide thoughtful guidance when needed.\n, • Strong technical aptitude with the ability to leverage AI, automation, and digital tools to improve workflows and create efficient systems.\n, • Outstanding communication skills, high emotional intelligence, and the ability to build trust while handling confidential information with discretion.\n, • Proactive, adaptable, and resourceful, with the ability to balance strategic thinking and hands-on execution while thriving in a collaborative creative environment.\n\n \n To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). \n \n By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. \n \n The Crowd is an equal opportunities employer and agency.

A global investment firm is seeking an Executive Assistant to support the Vice Chair. This is a highly visible, high-trust role providing direct, one-on-one support to a senior member of the executive team. \n \n Responsibilities: \n\n • Manage complex, high-volume scheduling and calendar decisions with a high degree of independent judgment.\n, • Direct the flow of communication and information to and from the Vice Chair.\n, • Conduct research across a wide range of topics as needed.\n, • Provide comprehensive, no-task-too-small administrative support.\n, • Handle correspondence and written communication with accuracy and polish.\n, • Anticipate needs and manage competing priorities in a fast-paced environment.\n\n \n Qualifications: \n\n • Bachelor's or advanced degree, with evidence of academic or other intellectual distinction.\n, • Exceptional written and verbal communication skills.\n, • Strong research and analytical abilities.\n, • A no-task-too-small mindset and willingness to move fluidly between high-level and low-level work.\n, • Smart, curious, and autonomous, with strong core admin instincts and sound judgment.\n\n \n Schedule: Hybrid \n Compensation: $150,000 to $175,000 per year DOE + plus sign-on bonus and a generous benefits package. \n Location: NYC \n \n Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment. \n \n Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

TurnPoint Search is partnering with a global, growing private equity firm to hire an Executive Administrative Assistant to support a Partner and additional members of the Investment team. Responsibilities will include but are not limited to: \n\n • Managing an ever-changing calendar and scheduling client and team meetings.\n, • Arranging domestic and international travel, including flights, accommodations, and itineraries.\n, • Acting as the primary point of contact between the Partner and internal and external stakeholders, managing emails and phone calls with professionalism and discretion.\n, • Preparing and editing reports, presentations, and other documents, ensuring accuracy and attention to detail.\n, • Handling expense reports, ensuring timely submission and reconciliation.\n, • Coordinating team events and off-sites, and assisting with office-wide events.\n, • Assisting with ad-hoc projects.\n\n \n Requirements: \n\n • A minimum of 3 years of experience in an administrative position.\n, • Prior experience working in finance or tech required.\n, • Prior experience supporting an investment team highly preferred.\n, • Exceptional communication skills, both written and verbal.\n, • A proactive and adaptable mindset, with a strong "can-do" attitude.\n\n \n Position pays a base range of $100,000 - $150,000 annually, commensurate with experience and skill level. There is also the potential for a discretionary bonus.

The Client \n A leading global alternative investment firm is seeking a Senior Executive Assistant to support a technology-focused investment and operations team. This is a high-visibility position supporting professionals involved in investment activity, strategic initiatives, and value creation efforts. The ideal candidate will have prior experience supporting deal teams and thrive in an environment where priorities, calendars, and travel plans can shift quickly. \n \n The Role \n This position will support a group of senior investment and operational leaders within a fast-paced, collaborative team. The role requires exceptional organizational skills, strong business judgment, and the ability to anticipate needs while managing multiple competing priorities. \n \n Responsibilities: \n\n • Provide executive support to senior investment and operating professionals\n, • Manage complex and ever-changing calendars across multiple stakeholders\n, • Coordinate extensive domestic and international travel arrangements\n, • Handle shifting priorities, last-minute changes, and time-sensitive requests\n, • Serve as a key liaison between executives, internal teams, and external contacts\n, • Track action items and proactively drive follow-up to completion\n, • Coordinate meetings, logistics, and other administrative activities\n, • Partner closely with the broader Executive Assistant team to ensure seamless coverage and support\n, • Support a fast-paced deal environment where transaction activity often dictates priorities\n\n \n Qualifications \n\n • 5-7+ years of Executive Assistant experience supporting senior executives\n, • Prior deal team support experience is required\n, • Private equity experience strongly preferred\n, • Experience supporting investment professionals in a fast-paced financial services environment\n, • Strong sense of ownership, accountability, and follow-through\n, • Proven ability to anticipate needs and think several steps ahead\n, • Excellent organizational, prioritization, and execution skills\n, • Comfortable managing multiple demanding stakeholders\n, • Highly proactive and resourceful with minimal direction\n, • Able to thrive in an environment characterized by ambiguity, change, and shifting priorities\n, • Strong communication skills and sound professional judgment\n\n \n Compensation & Benefits \n\n • Base salary: $120,000-$140,000\n, • Discretionary Bonus\n, • Comprehensive benefits package\n, • Hybrid schedule: 4 days in office / 1 day work from home\n, • Typical hours: 8:30 AM-6:30 PM or 9:00 AM-6:00 PM\n\n \n Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Atrium is seeking on behalf of our client an Executive Assistant based in Hoboken, NJ. \n A background check may be run only after a conditional offer is made, where permitted by law. \n Position: Executive Assistant \n Location: Hoboken, NJ \n Employment Type: Full-time \n Compensation: $85-105K \n Position Overview \n The Executive Assistant will provide high-level administrative support to senior executives, ensuring seamless coordination of schedules, meetings, and communications. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will collaborate closely with internal teams and external stakeholders to facilitate efficient operations and maintain confidentiality at all times. Must be legally authorized to work in the United States. \n Responsibilities \n\n • Manage complex calendars, including scheduling internal and external meetings, conference calls, and appointments.\n, • Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.\n, • Prepare and organize meeting materials, presentations, reports, and other executive documents.\n, • Coordinate internal and external meetings with clients, investors, business partners, and other key stakeholders.\n, • Handle confidential and sensitive business information with discretion and professionalism.\n, • Manage incoming correspondence, emails, phone calls, and follow-up items on behalf of executives.\n, • Assist with expense reports, invoices, and other administrative and financial documentation.\n, • Coordinate executive events, dinners, client meetings, and team activities.\n, • Maintain organized electronic and physical files and ensure important information is easily accessible.\n, • Track deadlines, follow-up items, and action steps to ensure timely completion.\n, • Work closely with other Executive Assistants and administrative professionals to provide seamless support across the organization.\n, • Anticipate executive needs and proactively identify opportunities to improve efficiency and organization.\n, • Assist with special projects and other administrative responsibilities as needed.\n\n Required Experience/Skills \n\n • 5+ years of experience supporting senior executives, preferably within financial services, investment management, private equity, hedge funds, banking, or another professional services environment.\n, • Exceptional organizational and time-management skills with the ability to manage competing priorities.\n, • Strong written and verbal communication skills.\n, • Excellent attention to detail and follow-through.\n, • Ability to handle confidential information with a high degree of discretion.\n, • Strong professional presence and interpersonal skills.\n, • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.\n, • Ability to work independently while also collaborating effectively with a broader administrative team.\n, • Strong problem-solving skills and sound judgment.\n, • Flexibility and willingness to work in a fast-paced, deadline-driven environment.\n\n Preferred Experience/Skills \n\n • Experience supporting C-suite executives in a global organization.\n, • Familiarity with travel management tools and expense reporting systems.\n, • Knowledge of financial services industry terminology and practices.\n, • Ability to manage projects and coordinate across multiple departments.\n, • Advanced proficiency in PowerPoint and Excel for creating presentations and reports.\n, • Experience handling high-volume communications and prioritizing urgent requests.\n\n Education Requirements \n\n • Bachelor’s degree in Business Administration, Communications, or a related field preferred.\n, • Equivalent work experience may be considered in lieu of a degree.\n, • Additional certifications in administrative support or project management are a plus.\n, • Strong foundation in office management and executive support best practices.\n, • Continuous learning mindset to stay updated on technology and organizational tools.\n\n Benefits \n If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. \n Commitment to Diversity \n As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation. \n EOE/M/F/D/V/SO \n Applicant Communication Consent \n By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy. \n Job Wrapping ID : #LI-AJ3 \n

🚨 Executive Assistant | Private Equity | New York, NY 🚨 \n \n We're partnering with a highly respected private equity firm to identify an Executive Assistant who is looking to build a long-term career within a collaborative, high-performing organization. This is the type of firm where people stay for years, relationships matter, and Executive Assistants are viewed as true business partners. \n \n You'll join an experienced team with exceptional tenure, supporting senior investment professionals while working alongside a close-knit administrative group that genuinely enjoys collaborating and helping one another succeed. \n \n What You'll Be Doing \n 📅 Partner with senior investment professionals to manage complex calendars, travel coordination, expenses, and meeting logistics \n ✈️ Anticipate executive needs before they arise by coordinating travel details, transportation, itineraries, and scheduling across multiple priorities \n 🤝 Serve as a trusted business partner and gatekeeper, helping executives stay organized, prepared, and focused \n 🍽️ Coordinate investor meetings, board meetings, and in-office lunches while ensuring a seamless experience for internal and external guests \n 💼 Process high-volume expense reports and manage day-to-day administrative priorities with exceptional accuracy \n 🎯 Become a true extension of your executives by proactively identifying scheduling conflicts, solving problems before they happen, and keeping priorities moving forward \n \n Who We're Looking For \n ✔️ 3+ years of Executive Assistant experience (financial services experience is welcomed but not required) \n ✔️ Someone who is proactive, resourceful, and always thinking two steps ahead \n ✔️ A relationship-builder who enjoys becoming a trusted partner to senior leaders \n ✔️ A "no task is too big or too small" mentality with a genuine willingness to jump in wherever needed \n ✔️ Exceptional organizational skills, attention to detail, and professional communication \n ✔️ Someone looking for a long-term home where they can grow alongside their executives and the firm \n \n 📍 Location: New York, NY | Midtown \n 🏢 Schedule: Monday-Friday, in office

Senior Executive Assistant \n \n Location: Secaucus, NJ \n Schedule: Onsite, 5 days per week \n Pay Rate: $52-$56/hour \n Duration: 5 month W2 contract covering a Leave of Absence \n \n Position Summary \n \n The Senior Executive Assistant provides high-level administrative and operational support to the Head of Engineering and DTC/MoT Engineering Teams, ensuring seamless day-to-day execution and alignment with business priorities. This role requires strong independent judgment, discretion, and proactive problem-solving to manage complex calendars, prioritize competing demands, anticipate executive needs, and manage sensitive communications and confidential information. The role also coordinates travel, meetings, events, offsites, and departmental initiatives while providing project and operational support as needed. The Executive Assistant leverages technology, including AI and automation tools, to enhance efficiency and productivity across administrative functions. This role travels between 0-15% of the year, depending upon priorities. \n \n Responsibilities: \n \n\n • Provide high-level administrative support to the Head of Engineering.\n, • Exercise independent judgment to manage meeting priorities, decline requests, and resolve scheduling conflicts.\n, • Proactively prioritize the executive's daily schedule and anticipate executive needs.\n, • Coordinate domestic and international travel, including booking and recommendations.\n, • Anticipate needs and develop solutions to support executive priorities.\n, • Triage stakeholder inquiries and escalations.\n, • Handle sensitive business information with discretion and confidentiality.\n, • Process travel and expense reports.\n, • Prepare correspondence, itineraries, agendas, and other materials.\n, • Serve as a primary point of contact for internal and external stakeholders.\n, • Draft, proofread, and edit documents, reports, and presentations.\n, • Schedule, prepare for, and attend meetings.\n, • Prepare meeting minutes, action items, and follow-up.\n, • Coordinate conference rooms, AV, catering, and hospitality.\n, • Manage guest registration and visitors.\n, • Coordinate guest invitation processes for large-scale events and register department staff.\n, • Provide project and operational support for Media Ops & Technology and Consumer Engineering.\n, • Support special requests and departmental initiatives.\n, • Use AI and automation tools to streamline administrative processes.\n, • Coordinate planned activities and events, including registrations, reservations, equipment and product needs, event space, travel, and internal and external stakeholders.\n, • Coordinate with conference and events teams, IT, security, volunteers, and other partners.\n, • Coordinate large department orders for special events and offsites, including supplies, merchandise, and catering.\n\n \n Requirements: \n \n\n • College degree.\n, • 7+ years supporting executives.\n, • Proven Executive Assistant experience.\n, • Ability to exercise independent judgment with minimal supervision.\n, • Strategic thinking and ability to anticipate needs.\n, • Strong interpersonal skills across all levels of an organization.\n, • Exceptional organization and ability to multitask.\n, • Ability to independently prioritize multiple deadlines.\n, • Strong discretion and ability to maintain confidentiality.\n, • Advanced Microsoft Office skills, including Word, Excel, and PowerPoint.\n, • Experience with calendar management tools.\n, • Creative problem-solving and proactive approach.\n, • Strong attention to detail, integrity, and ethics.\n, • Experience working on project-based initiatives with little supervision.\n, • Ability to manage multiple projects and deadlines.\n\n \n Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors. \n \n Equal Employment Opportunity \n Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. \n \n Fair Chance Employment \n Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances. \n \n Accommodations \n We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. \n \n Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation. \n

THE CLIENT \n Our client is a global investment firm with a strong international presence and an active platform across private markets. They operate in a fast-paced, high-performance environment and place significant value on partnership, execution, and discretion. Executive Assistants are viewed as trusted partners to senior leadership and critical members of the firm. \n \n THE ROLE \n The firm is hiring an Executive Assistant to support two Partners on the Investor Relations team. This is a highly visible, fast-paced role supporting a heavily external-facing function, with significant responsibility around investor roadshows, meetings, and ongoing relationship management. \n This role is ideal for an EA who thrives under pressure, enjoys taking full ownership of their desk, and can execute seamlessly during periods of intense investor activity. The environment is dynamic, priorities shift quickly, and strong attention to detail is essential. \n \n Responsibilities include: \n\n • Providing dedicated support to two Partners on the Investor Relations team\n, • Heavy coordination of investor roadshows and related logistics\n, • Managing frequent domestic and international travel arrangements\n, • Coordinating complex calendars and meetings across multiple internal and external stakeholders\n, • Preparing detailed itineraries, schedules, agendas, and meeting materials\n, • Managing a high volume of investor meetings and relationship-driven interactions\n, • Acting as a proactive and dependable partner as priorities shift\n, • Responding quickly and effectively to time-sensitive requests in a fast-moving environment\n, • Processing expenses and providing additional administrative support as needed\n\n \n THE CANDIDATE \n The ideal candidate is highly organized, proactive, and comfortable operating in an intense, high-expectations environment. They are polished, resourceful, and able to anticipate needs while maintaining a high level of accuracy. \n\n • Exceptional attention to detail and strong follow-through\n, • Experience supporting senior executives in a fast-paced, external-facing environment\n, • A calm, solutions-oriented mindset with the ability to pivot quickly\n, • Outstanding communication skills, professionalism, and sound judgment\n, • A strong sense of ownership, accountability, and reliability\n\n \n QUALIFICATIONS \n\n • Demonstrated experience coordinating Investor Relations roadshows required\n, • Prior experience supporting Investor Relations professionals or teams within financial services\n, • At least 5 years of Executive Assistant experience\n, • Strong judgment, discretion, and an ownership mentality\n, • Proven ability to manage competing priorities under pressure\n, • Experience supporting senior executives within private equity, asset management, or alternative investments preferred\n\n \n THE COMP / WORK SCHEDULE / BENEFITS \n\n • Base salary: $130,000–$145,000, dependent on experience\n, • Target bonus: 15%\n, • Hybrid schedule: 4 days in‑office / 1 day remote\n, • Comprehensive benefits package\n\n \n Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

We are partnering with a highly regarded global private markets firm to identify an experienced Executive Assistant to support senior leadership in its New York office. \n This is an excellent opportunity for a polished, proactive Executive Assistant who is comfortable supporting multiple senior executives in a fast-paced, high-performance environment. The successful candidate will have strong judgment, exceptional organizational and communication skills, and the ability to anticipate needs, manage competing priorities, and keep senior professionals organized and prepared. \n \n The firm offers a highly professional, collaborative environment and is seeking someone who takes ownership of their work, operates with discretion, and enjoys being an integral part of a busy executive team. \n \n Responsibilities \n Executive Support \n\n • Manage complex and frequently changing calendars for multiple senior executives.\n, • Coordinate meetings, calls, appointments, and competing priorities across busy schedules.\n, • Monitor email, calls, and incoming requests and help ensure appropriate follow-up.\n, • Draft, edit, proofread, and finalize correspondence, presentations, and other business materials.\n, • Track meetings, deadlines, and follow-up items to help keep executives organized and prepared.\n, • Anticipate scheduling conflicts and other potential issues and address them proactively.\n, • Handle sensitive and confidential information with discretion and sound judgment.\n\n Meetings & Events \n\n • Coordinate complex internal and external meetings involving multiple participants and schedules.\n, • Prepare agendas, meeting materials, presentations, and other supporting documentation.\n, • Assist with senior leadership meetings, events, and occasional off-site programs.\n, • Coordinate conference rooms, technology, hospitality, and other meeting logistics.\n, • Serve as a professional point of contact for clients, investors, guests, and internal colleagues.\n\n Travel & Logistics \n\n • Coordinate detailed domestic and international travel arrangements.\n, • Prepare comprehensive itineraries, confirmations, agendas, directions, and supporting materials.\n, • Monitor travel schedules and respond quickly to changes or unexpected issues.\n, • Coordinate ground transportation, accommodations, and other travel-related logistics.\n\n Administrative Support \n\n • Prepare and submit accurate expense reports in a timely manner.\n, • Provide backup support to other executives and members of the administrative team when needed.\n, • Assist visiting executives and guests with travel, dining, transportation, and office logistics.\n, • Support the broader administrative team and contribute wherever needed in a collaborative environment.\n\n Qualifications \n\n • Minimum of three years of executive or administrative support experience.\n, • Experience supporting multiple senior executives simultaneously.\n, • Prior experience within private equity, investment management, financial services, consulting, professional services, or another fast-paced corporate environment is strongly preferred.\n, • Bachelor’s degree highly preferred.\n, • Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.\n\n Ideal Background \n The strongest candidates will be: \n\n • Highly organized and exceptionally detail oriented.\n, • Comfortable managing multiple priorities and frequent time-sensitive requests.\n, • Proactive and able to anticipate needs before they arise.\n, • Calm and professional in a demanding, fast-moving environment.\n, • Strong communicators with excellent written and verbal skills.\n, • Resourceful, solutions oriented, and comfortable working independently.\n, • Collaborative and willing to support colleagues when needed.\n, • Discreet and trusted with highly confidential information.\n, • Polished and comfortable interacting with senior executives, clients, investors, and other high-level stakeholders.\n\n \n This is an excellent opportunity for an accomplished Executive Assistant who enjoys working closely with senior leadership and wants to join a highly regarded global organization with a collaborative and professional culture.

Sales Assistant \n Position: Sales Assistant \n Location: New York, NY \n Reports To: Executive Leadership \n Overview \n A New York-based wholesale and design company is seeking a highly organized, proactive, and customer-focused Sales Assistant to support the Sales team in managing customer accounts, coordinating orders, and ensuring exceptional service throughout the sales process. This individual will serve as a key liaison between Sales, Operations, Product Development, Production, and customers to ensure orders are processed accurately and delivered on time. \n The ideal candidate thrives in a fast-paced wholesale environment, is highly detail-oriented, and enjoys managing multiple priorities while providing outstanding support to both internal teams and external customers. This role requires excellent communication skills, strong organizational abilities, and the ability to anticipate customer needs while maintaining accuracy across high-volume accounts. \n Key Responsibilities \n Sales & Customer Support \n\n • Provide day-to-day support to the Sales team and key customer accounts.\n, • Serve as a primary point of contact for customer inquiries, order updates, and product information.\n, • Assist in preparing sales presentations, proposals, quotations, and customer communications.\n, • Build and maintain positive relationships with customers through timely and professional communication.\n, • Support account managers with customer follow-up and ongoing account maintenance.\n\n Order Management \n\n • Enter and process customer purchase orders accurately and efficiently.\n, • Monitor orders from receipt through shipment to ensure timely fulfillment.\n, • Coordinate order changes, cancellations, and special requests.\n, • Communicate with customers regarding order status, shipping schedules, and product availability.\n, • Resolve order discrepancies and work with internal teams to ensure customer satisfaction.\n\n Cross-Functional Coordination \n\n • Partner closely with Production, Sourcing, Operations, Logistics, and Product Development teams to ensure customer requirements are met.\n, • Coordinate product availability, inventory updates, and shipment timelines.\n, • Assist with new product launches by communicating product information and supporting customer onboarding.\n, • Ensure seamless communication between internal departments and external customers.\n\n Administrative Support \n\n • Maintain accurate customer records, pricing files, and sales documentation.\n, • Prepare weekly sales reports, spreadsheets, and account summaries.\n, • Manage customer databases and CRM systems.\n, • Organize customer meetings, presentations, and sample requests.\n, • Assist with trade show preparation and follow-up activities.\n\n Customer Service & Problem Resolution \n\n • Respond promptly to customer questions regarding products, pricing, shipments, and orders.\n, • Resolve customer concerns by coordinating with internal departments.\n, • Track open issues and ensure timely resolution.\n, • Maintain a high level of customer satisfaction through proactive communication and follow-up.\n\n Operational Support \n\n • Assist with forecasting and sales planning activities.\n, • Monitor inventory levels and communicate potential supply concerns.\n, • Support special projects and process improvement initiatives.\n, • Maintain organized files, documentation, and reporting systems.\n, • Perform additional administrative and operational duties as assigned.\n\n Qualifications \n\n • Associate's or Bachelor's degree preferred.\n, • 2+ years of experience in sales support, customer service, account coordination, or inside sales.\n, • Experience in wholesale, consumer products, retail, or distribution environments preferred.\n, • Excellent verbal and written communication skills.\n, • Strong organizational and time management abilities.\n, • Advanced proficiency in Microsoft Excel, Outlook, and Microsoft Office.\n, • Experience with ERP systems, CRM platforms, or order management systems is a plus.\n, • Ability to manage multiple priorities in a fast-paced environment.\n, • Strong attention to detail and commitment to accuracy.\n, • Professional, positive, and customer-focused attitude.\n\n Preferred Qualifications \n\n • Experience supporting major retail accounts.\n, • Knowledge of purchase order processing and order management.\n, • Experience working with consumer products or wholesale organizations.\n, • Familiarity with inventory management and logistics coordination.\n, • Experience preparing sales reports and customer presentations.\n, • CRM experience (Salesforce, HubSpot, NetSuite, or similar).\n\n

The Opportunity \n A global real estate developer and management company is looking for an Office Coordinator to support their NYC office and head Executive Assistant for a 6-month extended-leave coverage. \n \n Note this opportunity works 5 days a week onsite. \n \n What You'll Be Doing \n\n • Provide administrative support to the Senior Corporate Management Team, including expense report processing, corporate card reconciliation, and calendar and meeting scheduling.\n, • Coordinate domestic and international travel logistics, and provide backup coverage for the Executive Assistant team as needed.\n, • Manage day-to-day office operations across multiple floors, including supply purchasing, mail and package handling, and coordination with building management.\n, • Arrange meeting/event logistics both on and off-site.\n\n \n Who You Are \n\n • Minimum 5 years of experience in administration and office management.\n, • Comfortable managing multiple priorities in a fast-paced, detail-oriented environment with a high degree of discretion and professionalism.\n\n \n Hoxton Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, and we consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.

Employer Summary: \n \n Octagon Credit Investors, LLC is a $31 billion asset manager specializing in broadly syndicated loans and high yield bonds (i.e., liquid credit), structured credit (CLO debt and equity), multi-asset credit, and direct lending strategies. Over our 30+ year history, Octagon has developed a rigorous investment process based on fundamental credit analysis, relative value positioning, and active risk management to generate attractive risk-adjusted returns for investors. Octagon counts major financial institutions, insurance companies, and pension funds around the globe among our largest investors. Through our various investment platforms, we seek to provide investors with differentiated access to the US below investment grade corporate credit and private credit markets. \n \n Octagon is majority-owned by Conning, a leading global investment management firm with a long history of serving the insurance industry. Octagon and Conning are part of Generali Investments, an ecosystem of asset management firms operating in more than 20 countries, offering distinctive strategies and expert insights to help investors achieve long-term performance. Generali Investments is the asset management arm of the Generali Group, one of the world's largest insurance and asset management groups. \n \n Currently comprising approximately 100 employees, Octagon strives to foster a team-based culture built upon communication, trust, accountability, and dedication to client partnership. Octagon believes that providing a challenging and rewarding career, combined with a supportive work environment, incents employees to remain at the firm. We also embrace the principles of diversity, equity, and inclusion; our employees can bring the best version of themselves to work every day. We thrive in an environment where everyone’s voice is heard, every idea counts, and the differences of our employees are valued. \n \n Position Summary: \n \n The Executive Assistant is responsible for providing general support and assistance to members of the Senior Leadership Team related to key administrative matters, client engagement initiatives, department activities, office operations, and personnel matters. \n \n The Executive Assistant will interact with a diverse group of internal and external stakeholders on behalf of the most senior members of the organization. Sound, professional judgment, etiquette, and strong prioritization skills are required in order to support and organize a diversified workload. The Executive Assistant’s core responsibility is to ensure that the highest level of support and related services are consistently provided. \n \n The Executive Assistant will work independently, and in conjunction, with members of senior leadership as well as additional members of the Octagon Administrative Support team. \n \n Essential Duties and Responsibilities: \n \n\n • Provide administrative support to senior leaders related to key administrative matters, client engagement initiatives, department activities, office operations, and personnel matters\n, • Maintain calendar appointments and reschedule meetings to coordinate internal and external meetings, avoid conflicts, and ensure smooth execution\n, • Coordinate travel arrangements including airfare, hotels, and car service\n, • Facilitate a bridge for smooth communication between internal and external stakeholders\n, • Provide guidance and support to Administrative Support team members\n, • Schedule and organize events such as meetings, conference calls, annual off-site, and other departmental activities\n, • Submit expense reports and maintain expense management platform, Concur, by serving as a system administrator\n, • Provide general administrative support (e.g., copying sensitive files, binding, answering calls, etc.)\n, • Plan and coordinate team meetings including preparation and circulation of meeting materials\n, • Provide onboarding and offboarding assistance related to employment matters\n, • Support Accounting team by conducting AmEx reconciliations, personal reimbursement payments, and vendor invoice management\n, • Ensure accurate maintenance of files and databases for efficient retrieval and disposition of documents\n, • Help answer questions pertaining to firm policies, day-to-day operations, and follow up with solutions/process improvement\n, • Proactively take on ad hoc projects and provide support for new business initiatives, as needed\n\n \n Areas of Knowledge, Skills, and Abilities/Qualifications: \n \n\n • 7+ years of Executive Assistant experience in a professional services firm or corporate environment\n, • A Bachelors’ Degree in a relevant field of study (degree in business-related field, a plus) or High School diploma/GED equivalent\n, • Strong familiarity with making travel arrangements and processing expense reports/reimbursements\n, • Ability to multi‐task, be proactive, work independently, and work effectively under pressure (often under deadlines and changing priorities)\n, • Understanding of the importance of strict confidentiality of internal/personnel affairs/client information\n, • Highly motivated, proactive team player with a positive attitude\n, • Outstanding reputation of professional integrity and maturity\n, • Excellent written and oral communication skills, strong analytical skills, and exemplary attention to detail\n, • Proficient with Microsoft Office Suite: Word, Outlook, Excel, and PowerPoint\n, • Ability and desire to learn and develop new skills\n, • Demonstrated ownership and accuracy of work product\n, • A self-starter who can multi-task and support multiple people with varied personalities\n\n \n Compensation and Benefits: \n \n\n • Competitive salary and eligibility for year-end performance-based bonus\n, • Medical, dental, vision, life, and disability insurance\n, • Commuter benefits\n, • 401(k) matching program\n, • Employee Assistance Program (“EAP”)\n, • Professional designation and licensure assistance\n, • Family support and leaves of absence\n\n \n Note: \n \n Please note that Octagon does not sponsor work visas or immigration-related employment benefits. We encourage all individual applications; please, no recruiters or agencies.

Executive Assistant \n \n Private Equity firm is currently seeking an energetic, positive, solutions-oriented professional to fill our need for an Executive Assistant in our New York Office. You will be part of a dynamic Executive Assistant team, where you will leverage your experience and proactive approach to provide exceptional administrative support to multiple senior executives across our investment team. This position offers an opportunity to work in a fast-paced, high-stakes environment, where attention to detail, organizational skills, and the ability to manage complex logistics are essential. \n \n Responsibilities Include: \n \n\n • Provide comprehensive administrative support to a range of executives including calendar management, travel coordination, and various administrative tasks.\n, • Manage complex calendars daily with meticulous attention to detail and a proactive approach to anticipate and address potential conflicts.\n, • Coordinate extensive domestic and international travel arrangements, including complex trip itineraries, private and commercial flights, and all associated logistics.\n, • Manage highly confidential information related to deals and other sensitive matters with the utmost discretion and professionalism.\n\n \n Qualifications Include: \n\n • Proven experience as an Executive Assistant for a minimum of 3 years, preferably in a fast-paced, high-growth environment\n, • Exceptional organizational skills with the ability to manage multiple priorities and projects simultaneously.\n, • Ability to collaborate with co-workers to best suit the needs of the firm\n, • Demonstrates flexibility to maneuver through multiple deliverables with varying deadlines in a fast-paced environment\n, • Superior written and oral communication skills\n, • Knowledge of MS Word, Excel and Outlook\n

Executive Assistant \n \n Our client is currently seeking an energetic, positive, solutions-oriented professional to fill our need for an Executive Assistant in our New York Office. You will be part of a dynamic Executive Assistant team, where you will leverage your experience and proactive approach to provide exceptional administrative support to multiple senior executives across our investment team. This position offers an opportunity to work in a fast-paced, high-stakes environment, where attention to detail, organizational skills, and the ability to manage complex logistics are essential. \n \n Responsibilities Include: \n \n\n • Provide comprehensive administrative support to a range of executives including calendar management, travel coordination, and various administrative tasks.\n, • Manage complex calendars daily with meticulous attention to detail and a proactive approach to anticipate and address potential conflicts.\n, • Coordinate extensive domestic and international travel arrangements, including complex trip itineraries, private and commercial flights, and all associated logistics.\n, • Manage highly confidential information related to deals and other sensitive matters with the utmost discretion and professionalism.\n\n \n Qualifications Include: \n\n • Proven experience as an Executive Assistant for a minimum of 3 years, preferably in a fast-paced, high-growth environment\n, • Exceptional organizational skills with the ability to manage multiple priorities and projects simultaneously.\n, • Ability to collaborate with co-workers to best suit the needs of the firm\n, • Demonstrates flexibility to maneuver through multiple deliverables with varying deadlines in a fast-paced environment\n, • Superior written and oral communication skills\n, • Knowledge of MS Word, Excel and Outlook\n

A leading private equity and real asset investment firm is seeking an experienced Executive Administrative Assistant to support senior investment professionals and the Investor Relations team. \n \n Responsibilities include: \n • Supporting Vice Presidents and senior-level investment professionals with day-to-day administrative needs \n • Managing complex calendars, meetings, conferences, teleconferences, and domestic/international travel \n • Coordinating Zoom and Teams meetings and working closely with other administrative assistants \n • Managing relationships with administrative vendors and service providers \n • Processing expense reports and maintaining subscriptions and agreements \n • Supporting Investor Relations with mailings, quarterly reporting, distributions, and capital calls \n • Assisting with planning major investor and company events \n \n Qualifications: \n • College degree preferred \n • Strong Microsoft Office skills, including Word, Excel, and PowerPoint \n • Excellent organizational, communication, and customer service skills \n • Ability to multitask, prioritize, problem-solve, and work independently \n • Strong attention to detail and ability to manage confidential information \n \n

\n • Well-established Wealth Management firm in Midtown, NYC, is seeking a college educated, pro-active and confident Assistant with prior experience out of a corporate, fast-paced environment, to provide administrative support within their Human Resources department.\n, • \n, • Serve as the gatekeeper and primary point of contact. Managed complex calendars, internal and external meetings, conference rooms. Organize extensive domestic and international travel, including flights, hotels, ground transportation, visas, detailed itineraries, and last-minute schedule changes. Process expense reports using Concur, ensuring accuracy and compliance with company requirements. Conduct research. Prepare meeting materials for interviews and meeting agendas. Plan and facilitate events, meetings, and team functions. Write and revise HR policies aligning with company goals\n, • \n, • Bachelor’s degree a must with 3+ years' experience supporting senior executives, within a high-performance environment.\n, • \n, • Proficiency with Microsoft Office, and productivity tools, including Salesforce, Zoom, Slack.\n, • \n, • Must be organized and detail oriented with excellent written and verbal communication skills, to executive with confidence and integrity\n\n

The NYC office of a global law firm is looking for an Administrative Assistant to support the senior management team of Legal Talent and Legal Recruitment. The hours are 9:30–5:30, it's a hybrid schedule (work from home on Fridays) and breakfast and lunch are provided. \n \n Responsibilities: \n\n • Manages day-to-day administrative needs of senior management team using initiative and sound independent judgment. This involves direct communication with internal contacts as well as external clients.\n, • Coordinates and schedules all requested meetings internally, including the handling of special requests re: catering, multimedia needs and document preparation. These are VERY BUSY and ever-changing calendars.\n, • Screens telephone calls, mail (as requested) and visitors, maintaining electronic notes, inquiries, and status of communications.\n, • Prepares documents including the creation/editing of original documents, spreadsheets, presentations, letters, memos and other correspondence.\n, • Establishes, maintains and organizes files and records.\n, • Collaborates with the Firm’s Finance Department on various invoices and expense reports.\n, • Manages all aspects of travel including booking, transportation, lodging, and related activities for senior management team.\n, • Completes other tasks as assigned or needed, including special projects.\n\n \n Required Skills: \n\n • Bachelor’s degree strongly preferred, but not required.\n, • Five to eight years of prior work experience as an administrative, personal or executive assistant supporting a high level or C-suite professional, preferably in a legal or professional services industry.\n, • Experience maintaining busy, complex and ever-changing calendars including orchestrating all on-site/hybrid meetings and coordinating with all relevant stakeholders.\n, • Solid working knowledge of Microsoft Office (i.e., Word, Excel, Power Point) and Adobe Professional.\n, • Experience working with billing/invoicing databases and document management systems.\n, • Prioritizes tasks accurately and balances the demands of multiple concurrent tasks efficiently and effectively while maintaining a professional and courteous manner.\n, • Proactive, energetic and hardworking team player.\n, • Flexibility for occasional (Paid) Overtime and weekend work, when needed.\n

Our client, one of the world’s largest investment management firms, is seeking an experienced Executive Assistant. The firm offers excellent benefits and unique perks, including free breakfast and lunch! \n \n Who You Are \n\n • A skilled Executive Assistant with at least 10 years’ experience in supporting senior leaders in fast-paced, high-performance environments\n, • Experienced in managing complex calendars, travel logistics, and executive communications\n, • Exceptionally organized and detail-driven, with a natural ability to bring structure to complexity\n, • A proactive problem-solver who anticipates needs and takes initiative\n, • A trusted partner who exercises sound judgment, discretion, and professionalism\n, • Spanish language proficiency is a major plus!\n\n \n What You’ll Do \n\n • Manage day-to-day operations and act as a strategic administrative partner\n, • Coordinate meetings across time zones and proactively resolving conflicts\n, • Manage global travel logistics, including flights, accommodations, and on-site arrangements\n, • Draft and manage communications, meeting notes, and presentation materials\n, • Act as a liaison between the executive and internal/external stakeholders\n, • Maintain confidentiality and professionalism in handling sensitive information and high-profile relationships\n, • Bring structure to workflows, track follow-ups, and ensure nothing falls through the cracks\n\n \n What Success Looks Like \n\n • The executive’s time is protected and optimized, with priorities clearly aligned\n, • Meetings, travel, and communications are executed flawlessly, even under tight timelines\n, • You consistently stay ahead of the curve, anticipating needs and solving problems before they arise\n, • You bring calm, clarity, and confidence to a fast-moving environment\n\n \n Salary Range: $120,000 – 130,000 annually, based on experience \n \n Location: New York, NY – Hybrid (4 days on site, 1 remote) \n \n To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent. \n \n Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Cohen Liuzzo PLLC is seeking a highly organized Executive Assistant to provide dedicated support to our Managing Partner and general administrative support to the office. This is a full-time, on-site position, ideal for a seasoned administrative professional who thrives in a fast-paced, high-touch environment and takes pride in anticipating needs before they arise. A successful candidate will bring exceptional judgment, meticulous attention to detail, and a demonstrated ability to manage sensitive personal and professional matters with discretion. \n \n Key Responsibilities: \n Executive Support for the Managing Partner \n\n • Manage the Managing Partner's inbox, including triaging, prioritizing, and drafting correspondence as needed\n, • Coordinate all aspects of business and personal travel, including itineraries, bookings, and related logistics\n, • Provide personal assistance and support with a range of day-to-day matters, including the selection and coordination of gifts\n, • Support financial management, including personal and business expense management\n, • Serve as a liaison with the Managing Partner's outside personal and professional service providers as needed\n, • Maintain strict confidentiality regarding all personal and financial matters\n, • Remain reasonably responsive and available to the Managing Partner outside of standard on-site hours, generally between 5:00 a.m. and 11:00 p.m. daily, to address time-sensitive matters as they arise; this does not require active engagement throughout the entire window, but reflects the Managing Partner's need for reliable access to support during these hours\n\n General Administrative Support \n\n • Retrieve lunch orders from the building's ground floor on a daily basis\n, • Receive and coordinate outgoing and incoming packages and deliveries\n, • Manage day-to-day office tasks and errands to ensure smooth daily operations\n, • Order and maintain office supplies and groceries across the firm's two office locations\n\n \n Qualifications: \n\n • 7+ years of experience as an Executive Assistant, ideally supporting senior executives or partners\n, • Demonstrated experience handling complex personal financial matters\n, • Exceptional organizational skills with strong attention to detail and follow-through\n, • Excellent written and verbal communication skills\n, • Ability to exercise sound judgment and maintain confidentiality with sensitive information\n, • Comfortable managing competing priorities in a fast-paced, professional environment\n, • Proficiency with standard office and productivity software (e.g., Microsoft Suite)\n\n \n Salary: $100,000-$120,000, commensurate with experience. \n \n Cohen Liuzzo PLLC is a highly collaborative law firm with an open door culture and a strong commitment to mentorship and professional growth. Team members work closely together, receive hands on training and guidance from our partners, and are trusted with meaningful responsibility. Our focus on representing developers who create and preserve affordable housing allows team members to see the tangible, lasting impact of their work in communities across the country, while working with complicated financing structures in a sophisticated and collegial practice area. \n \n We pair our mission driven work with a thoughtfully designed benefits package, including competitive healthcare options, a generous 401(k) match, backup family care, and 20 days of paid time off and 11 holidays. Day to day, we foster connection through a supportive, people first environment, weekly training sessions, and firm sponsored lunches Tuesday-Thursday. \n \n Cohen Liuzzo PLLC is an equal opportunity/affirmative action employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Title: Administrative Assistant \n Duration: 6-month Assignment – supporting 4 leaders \n Potential of extension contingent upon budget \n Location: Hybrid - 3 days onsite in Clark \n Department: Research & Innovation \n Reports to: VP Operational Excellence \n \n About Us: \n At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 22 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors. \n \n Job Summary \n The Administrative Assistant will provide day-to-day support for the VP Operational Excellence, VP Digital Transformation, VP Communication & SVP Consumer Experience & Inclusive Innovation. This role focuses on maintaining order through efficient data tracking, coordination, and hands-on help with meetings and events. The ideal candidate is a proactive individual who is comfortable with routine administrative tasks and enjoys ensuring that the team has everything they need to operate smoothly. The position is centered on "boots-on-the-ground" support, who takes pride in creating an efficient working environment and is comfortable shifting between desk-based administrative tasks and active event coordination. \n \n Key Job Responsibilities \n\n • Data & Excel Management: Maintain and update POs with high accuracy; perform regular data entry and organize lists to ensure all team information is current and accessible.\n, • Event & Meeting Logistics: Organize meeting agenda for international and local team visits. Lead the physical setup for all meetings and events, including room preparation, signage, and equipment readiness.\n, • Catering Coordination: Manage all food and beverage required for events and meetings from sourcing and ordering to overseeing on-site delivery, setup, and cleanup.\n, • Administrative Operations: Monitor and restock office supplies, handle incoming deliveries, and provide general troubleshooting support for daily office needs.\n, • Organizational Support: Assist with calendar scheduling, visitor registration, PPE registrations, book travel and manage expense reports, document organization (digital and physical)\n, • Other duties and responsibilities as needed\n\n \n Skill Requirements \n\n • 5+ Years experience in supporting executive level leadership\n, • Proficiency in Excel: Comfortable using Excel for basic tasks like creating lists, sorting data, and simple formatting.\n, • Strong Organization: Ability to keep track of multiple small tasks and meet deadlines reliably.\n, • Service-Oriented: A helpful and proactive attitude, especially when coordinating food or setting up for events.\n, • Attention to Detail: High accuracy when entering data or checking meeting details.\n, • Communication Skills: Ability to communicate clearly and professionally with colleagues and external vendors and maintain professional confidentiality\n, • Basic Tech Skills: Familiarity with Microsoft Office (Word, Outlook) and a general comfort learning new basic software tools.\n\n \n Equal Opportunity & Inclusion Statement \n Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply \n \n Application Process \n Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist. \n \n Join Us \n At Cogent Infotech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis. \n \n The general hourly range for these roles are $18-27/hr DOE \n \n Responsibilities will possibly include: \n\n • Answer and direct phone calls\n, • Organize and schedule appointments\n, • Assist in the preparation of regularly scheduled reports\n, • Update and maintain office policies and procedures\n, • Order office supplies and research new deals and suppliers\n, • Maintain contact lists\n, • Book travel arrangements\n, • Submit and reconcile expense reports\n, • Act as the point of contact for internal and external clients\n, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers\n\n \n Requirements and skills: \n\n • 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant\n, • Knowledge of office management systems and procedures\n, • Proficiency in MS Office\n, • Excellent time management skills and the ability to prioritize work\n, • Attention to detail and problem solving skills\n, • Excellent written and verbal communication skills\n, • Strong organizational skills with the ability to multi-task\n

Atrium is seeking on behalf of our client an Executive Assistant, Legal Department based in Parsippany, NJ. \n A background check may be run only after a conditional offer is made, where permitted by law. \n Position: Executive Assistant, Legal Department \n Location: Parsippany, NJ \n Employment Type: Full-time \n Compensation: $100-110k \n \n Position Overview \n The Executive Assistant will provide high-level administrative and organizational support to the Legal Department, ensuring seamless coordination of schedules, communications, and departmental processes. This role requires a proactive, detail-oriented professional who can manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. The position involves close collaboration with attorneys, internal teams, and external partners to support legal and business objectives. \n Must be legally authorized to work in the United States. \n \n Responsibilities \n\n • Calendar & Executive Coordination: Manage complex calendars for Legal team members, including scheduling, rescheduling, and coordinating meetings.\n, • Travel Arrangements: Organize domestic and international travel, itineraries, and related logistics.\n, • Meeting Preparation: Prepare meeting materials and ensure all logistical details are addressed in advance.\n, • Conflict Management: Anticipate scheduling conflicts and proactively identify solutions.\n, • Legal Billing & Finance: Review legal invoices for accuracy and compliance; act as primary contact for outside counsel billing inquiries.\n, • Budget Coordination: Work with Finance on budgets, expense reports, and billing activity; maintain organized financial records.\n, • Project Support: Provide administrative support for legal projects, compliance tracking, and department-wide initiatives.\n, • Communication Management: Monitor and organize incoming correspondence; ensure timely responses to critical requests.\n, • Cross-Functional Collaboration: Build strong relationships with internal teams and external partners to facilitate smooth operations.\n\n \n Required Experience/Skills \n\n • Minimum 5 years of experience providing executive or senior-level administrative support in a fast-paced environment.\n, • Strong organizational skills with the ability to manage multiple priorities independently.\n, • Proficiency in Google Workspace (Calendar, Sheets, Slides) and ability to learn new systems quickly.\n, • Excellent judgment, discretion, and problem-solving skills.\n, • Strong interpersonal and communication skills, with a professional demeanor.\n\n \n Preferred Experience/Skills \n\n • Experience in a legal or corporate environment is helpful but not required.\n, • Familiarity with legal billing systems, expense management, and document management tools.\n, • Interest in leveraging AI-powered tools to improve workflows and efficiency.\n, • Ability to remain composed and solutions-oriented under pressure.\n, • Flexible and collaborative approach to supporting team needs.\n\n \n Education Requirements \n\n • Bachelor’s degree or equivalent professional experience preferred.\n\n \n Benefits \n If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. \n \n Commitment to Diversity \n As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation. \n EOE/M/F/D/V/SO \n \n Applicant Communication Consent \n By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy. \n Job Wrapping ID : #LI-AJ3

Our client, a leading global investment firm, is seeking an Executive Assistant to support a senior team in their New York office. This is an excellent opportunity for a highly organized and proactive professional who thrives in a fast-paced, high-performance environment. The ideal candidate will serve as a trusted partner by managing schedules, coordinating logistics, and supporting the day-to-day operations of a dynamic team. \n \n Key Responsibilities: \n\n • Manage complex calendars, meetings, and schedules across multiple time zones\n, • Coordinate domestic and international travel, team events, and business logistics\n, • Prepare and edit documents, presentations, correspondence, and reports\n, • Process expenses, maintain records, and support NDA/document tracking\n, • Handle confidential information while providing general administrative and project support to the team\n\n \n Qualifications: \n\n • Bachelor’s degree preferred\n, • 5+ years of executive assistant or administrative experience\n, • Experience supporting senior professionals within financial services, investment management, or professional services preferred\n, • Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint\n, • Excellent organizational, communication, and multitasking skills\n, • Professional, proactive, and team-oriented approach\n\n \n Location: \n New York, NY (Hybrid – 4 days in office) \n \n Compensation: \n Expected annual base salary: up to $130,000 plus paid overtime and discretionary bonus, depending on experience. \n \n Benefits: \n\n • Competitive compensation package\n, • Comprehensive health and wellness benefits\n, • Retirement savings plan\n, • Generous paid time off\n, • Additional employee perks\n\n \n