Executive assistant jobs in New Rochelle, New York - Page 2Create job alerts

Job Description About the Role: We are a dynamic construction firm based in Midtown Manhattan seeking a highly skilled and experienced Temporary Bookkeeper & Administrative Assistant to join our team. This is a critical role that ensures the smooth financial and administrative operations of our projects. The ideal candidate will be a proactive problem-solver with a deep understanding of construction accounting and a keen eye for detail. Key Responsibilities: Bookkeeping & Accounting (Primary Focus): * Manage full-cycle accounts payable (AP) and accounts receivable (AR). * Process payroll for field and office staff, with specific knowledge of NYC payroll regulations and taxes. * Prepare and submit AIA Billing applications and progress billings. * Handle general ledger (GL) entries, account reconciliations, and month-end closing procedures. * Assist with the preparation of financial statements and reports (P&L, Balance Sheet, Cash Flow). * Support project managers with job costing, budgeting, and financial tracking. * Administer and reconcile insurance policies relevant to NYC construction. Administrative Support: * Provide general administrative support to the project management and executive teams. * Maintain and organize digital and physical filing systems. * Assist with communication and correspondence with vendors, clients, and subcontractors. Required Qualifications & Experience: * Non-negotiable: Minimum of 5+ years of bookkeeping experience within the construction industry. * Must have hands-on, practical experience with: * Payroll Processing * Insurance Administration (for construction) * Accounts Payable (AP) & Accounts Receivable (AR) * AIA Billing and Progress Billings * General Ledger (GL) Entries and Reconciliations * Financial Reporting and Budgeting * Proven experience working with NYC-based companies is desired but not essential. * Proficiency with QuickBooks Desktop is essential; experience with other construction-specific software is a significant plus. * Strong proficiency in Microsoft Office Suite (especially Excel). * Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment. * High level of discretion and confidentiality when handling sensitive financial information. Ideal Candidate Profile: * You are a self-starter who can work independently with minimal supervision. * You are exceptionally detail-oriented and take pride in delivering accurate work. * You have excellent communication skills, both written and verbal. * You are comfortable working in a hybrid model, both remotely and/or in our Midtown Manhattan office as needed. What We Offer: * Competitive hourly rate commensurate with experience. * A flexible, part-time schedule (2-3 days per week). * The opportunity to work in a hybrid model (remote and in-office). * A collaborative and supportive team environment. * The potential for the temporary role to evolve based on company needs. To Apply: Please submit your resume and a brief cover letter outlining your specific construction industry experience. Please use the subject line: "Temporary Bookkeeper - [Your Name]". We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Description Position Overview: The Kamson Corporation, a premier apartment management organization, is seeking a highly motivated and experienced senior property accounting professional to join our well-established executive finance team. This role is designed as a succession opportunity, with the selected candidate expected to grow into the CFO position over the coming years. You will work directly with our CFO, Controller, and Assistant Controller to manage the company's financial operations, tax compliance, and reporting. Key Responsibilities: • Assist in overseeing daily accounting operations, including AP, AR, and financial reporting, • Prepare and review federal and state 1065 partnership tax returns (required), • Review financial statements and work prepared by staff accountants, • Coordinate with external auditors and taxing authorities, • Participate in special projects such as budgeting, new property acquisitions and new ERP transition, • Support executive leadership and contribute to long-term financial planning, • CPA license (required), • Minimum 3 years of experience in public accounting with strong 1065 tax return preparation experience, • Proficient in tax and financial reporting software, • Strong organizational and multitasking skills, • Excellent interpersonal and communication skills, • Long-term succession opportunity in a stable, 50-year-old, privately owned company, • Collaborative and seasoned finance team, • Exposure to complex and varied accounting tasks