Executive Secretary and Administrative Assistant
7 days ago
Albany
Job Description JOB-19501 Executive Sec. and Admin Assistant -2026-03 1. Minimum Candidate Qualifications: The candidate must have a minimum of: a. Five years of experience processing documents and corresponding with outside entities; and b. Eligible to work in New York State 2. Job Description and Required Services: Evaluate External Appeal applications for eligibility based on established protocols. Request necessary information from appropriate parties in writing and respond to questions about the process verbally and in writing. DFS will train the selected individual on the internal process and protocols. Applicants must have excellent written and verbal communication skills. Perform related duties as required: · Screen requests for External Appeal in accordance with established protocols. · Act as liaison using written and verbal communication for administrative processes with consumers, providers and insurers. · Keep electronic case files updated, complete and organized. In addition, the candidate must possess and/or have the ability to: · Work individually and as part of a team. · Excellent verbal and written communication skills and interpersonal skills. · Ability to understand and follow written procedures. · Strong project management skills, including experience managing multiple time-sensitive, complex files simultaneously. · Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced high-volume environment. · Proficiency with Microsoft Office, including working experience with Outlook, Word, Excel and Teams. · Reliability, and time and attendance are critical. *Telecommuting may be allowable upon discretion of the hiring manager. *DFS does not provide parking, but the office is accessible by bus. The selected candidate for this position must be able to perform the following tasks as requested: *Follow-up on deliverables from internal stakeholders *Handle correspondence, calls, emails and other forms of communication with internal and outside stakeholders *Prepare documents; and *Performs other duties as assigned 3. Submission Requirements: Candidates that meet the mandatory minimum qualifications and are interested in this position must submit the following: a. Complete resume b. Business Writing Sample In addition, vendors should complete the Attachment 1: Non-Collusive Bidding Certification and Attachment 2: Minimum Candidate Qualifications Certification (Attached). Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations.\r\n\r\nWe provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.