Office administration jobs in Pasadena, California - Page 17Create job alerts

Job DescriptionBenefits: • 401(k), • Competitive salary, • Flexible schedule We are immediately hiring for morning and afternoon shifts in Pasadena, Glendale, and the Los Angeles areas. If you have open and flexible availability, especially during these times, we want to hear from you! We are looking for caring individuals who are ready to work hard and make a difference in the lives of others. ABOUT US: Vision Life provides Supported Living Services (SLS) to adults with developmental, behavioral, and intellectual disabilities, helping them live independently in their homes. We offer flexibility, support, and career growth, with a strong emphasis on personal development and quality care for our clients. WHY WORK WITH US? Immediate Openings: Were currently prioritizing morning and afternoon shifts. Flexible Schedules: Full-time, part-time, and on-call positions are available to accommodate your schedule. Work-Life Balance: We offer shifts that suit various lifestyles and availability, including weekends. Comprehensive Training: No prior experience is required. We offer paid training and opportunities for professional growth. People First: Were looking for caring individuals who want to make a real difference. OPEN POSITIONS: We are currently hiring for all SLS positions with a focus on morning and afternoon shifts. AVAILABLE SHIFTS: 6 AM to 2 PM (High Priority) 2 PM to 10 PM (High Priority) 10 PM to 6 AM (overnight) We also offer weekend 48-hour shifts for those seeking extended hours. JOB DESCRIPTION: As an SLS Instructor, you will: Provide one-on-one support to adults with disabilities in their homes. Assist with daily living activities such as cooking, cleaning, medication administration, transportation, and community involvement. Depending on the position, additional responsibilities may include leadership duties, training new staff, and assisting clients with financial and personal goals. REQUIREMENTS: Must be willing to work in the Pasadena, Glendale, and Los Angeles areas. Valid drivers license, car insurance, and reliable transportation. CPR/First Aid Certification (preferred) or willingness to obtain. Live Scan background check (required). Employment is contingent upon passing the Live Scan. Must pass DMV driving record check and be eligible to work in the U.S. High school diploma or equivalent required. Valid Social Security card and willingness to undergo paid training. BENEFITS: Competitive pay at $17.50/hour for all shifts. Referral bonuses and 401k options. Career advancement opportunities. Paid sick leave and overnight compensation. SCHEDULE/SHIFT TYPES: Shifts are tailored to the needs of our clients. We are immediately hiring for the following shifts: 6 AM to 2 PM (morning) 2 PM to 10 PM (afternoon) 10 PM to 6 AM (overnight) Weekend 48-hour shifts are also available for those interested in extended shifts. Our schedules are designed to accommodate various availability and lifestyles. COVID-19 POLICY: We are compliant with state mandates regarding COVID-19 vaccinations. We accept religious and medical exemptions (with proper documentation) and require non-vaccinated staff to wear masks while on duty. HOW TO APPLY: Weve moved to virtual interviews! Apply today to start your journey with Vision Life. Once hired, youll visit our Pasadena office to finalize your paperwork. READY TO JOIN US? Apply today, and our recruitment manager will contact you for a phone or Zoom interview. We look forward to meeting you! Job Type: Full-time, Part-time, On-Call Pay: $17.50 per hour Location: Los Angeles, Pasadena, and Glendale areas Benefits: 401k, Referral Bonuses, Paid Sick Leave Job Types: Full-time, Part-time, Contract, Temporary Pay: $17.00 - $18.00 per hour Expected hours: 20 50 per week Schedule: • 8 hour shift, • Monday to Friday, • On call, • Weekends as neededApplication Question(s):, • Do you have a reliable vehicle?, • Do you have valid car Insurance and registration?Experience:, • Caregiving: 1 year (Preferred)License/Certification:, • Driver's License (Required), • Negative TB test (Required), • First Aid/CPR Certification (Required)Shift availability:, • Day Shift (Required), • Night Shift (Required), • Overnight Shift (Required)

Job DescriptionSalary: $17-18 per hour CURRENT OPENINGS: Immediate Openings for the following shifts: • Overnight Shift (AWAKE): Thurs - Sun10pm-6am (1 opening), • Weekday Shift: Mon-Fri 6am -10am (4 Part Time Openings), • Weekday Shift: Mon - Fri 2pm-10pm (Full Time & Part Time 5 openings), • Weekend Shift: Sat & Sun 6am-2pm (5 opening), • Weekend Shift: Sat & Sun 2pm-10pm (5 openings) At FLAGSHIP Group, LLC, we believe in supporting Adults with Unique Support Needs, in reaching their Highest Potentials and Life Goals.We develop supports that act as Celebrations of Diversity-In-Ability and Life Enhancements.We believe in establishing Traditions, Community Membership and having FUN!!If you enjoy working as a part of a Team and Making a Difference in Someones Life.....Then WE are looking for YOU !!! Our mission is to help our residents live Happy, Healthy, Enhanced and Fulfilling Lives. We are looking to add members to our (DSP) Direct Support Professionals Team, who will bemotivated and enthusiastic about providing support services that create both a sense of HOME, in our residentially-based settings and Community Membership, through interfacing with local venues and neighborhood activities. You will have opportunities to engage with our residents in 1-on-1Relationship BuildingInteractions, as well as, Organize and Support Small Group Activities, which encourage and develop essential Socialization Life Skills. As we provide services that are designed to meet the needs of the Whole Person, support activities will include, but are not limited to, assistance with Adaptive Living Skills, Social Skill Development, Mental and Physical Health and Well-being, Supportive Medication Self-Administration, Personal Care, Vocational/Volunteer Training, Supported Routines and Healthy Behavioral Development. We are looking for a Candidate who demonstrates Leadership, Confidence, Initiative, Team Dynamics, Creativity and most importantly a Fun Spirit! All new employees, regardless of experience, will participate in an Orientation Process, which will be a 40 hour introduction to our Agency, Team Members and Residents. This Orientation will include guidance on the Agency's Legacy Philosophy, Policies and Protocols, and Training on individual learning objectives as specified by the Individual Program Plan (IPP). Once the Orientation is completed all new employees will be placed on an "Onboarding Schedule" which may include varying shifts and days, until a more permanent fit is established. Direct Support Professionalswill be under the immediate supervision of the Residential Administrator of the homewhere they are assigned . Other Duties include: • ImplementIndividual Support Plans and Behavior Management Goals., • Maintain Daily& MonthlyDocumentation Recordsregarding Residents Progress., • Participate in Residents Assessment Planning and Evaluation Processes., • Fulfilling Mandated Reporting Requirements, such as, Incident Reports, Suspicions of Abuse and Grievance Procedures., • Ensuring that Residents Personal Rights are Respected and Maintained., • Attendance at all Monthly Staff Meetings and Ins-Service Trainings., • Health Maintenance--Provides care and assistance to promote good health; helps residents receive medical care and communicates with medical professionals; provides First Aid/CPR and seeks emergency medical care when needed, • Operational Support--Maintains cleanliness of residence, may drive company vehicle, use public transportation, special transport agencies or private automobile to transport residents to their activities or appointments., • Completes tasks that are beyond the residents abilities;, • Follows policies and procedures for handling money related to residents and residence activities., • Professional Behavior--Acts in a professional manner and communicates effectively with others (this includes but is not limited to co-workers, Administrator, Office Personnel, Regional Center representatives, residents guests, community members, etc.)., • Follows all procedures regarding the recording and submission of the documentation of all approved time worked at each assigned residence; documentation is submitted to Residential Administrator one day after the close of each pay period., • Participate in staff orientation thru service as a trainer (i.e. be the person that a new staff person shadows along with during initial orientation period). Daily Responsibilities: • Provide direct supervision in resident-based and community-based activities. Supervision may include assisting individuals in completing primary self-care tasks such as eating, personal hygiene, grooming, dressing, bathing and toileting; assists consumers with their mobility, • Daily responsibilities will include directing/assisting individuals to perform Adaptive Living Skills training activities, such as, daily household chores, cooking, money management, household shopping, doing laundry and recording progress on skill development and achievement, • Assist in the administration of prescribed medication according to physician instructions. Accurately documents such assistance on daily medication sheets and in any additional medication logs. Records information regarding health events, conditions, and status.

Job DescriptionAYE of Catholic Charities of Los Angeles, Inc. provides over 2,500 youth and adults with job training, educational and career services each year. An additional 1,500 persons receive referral and job placement assistance through an extensive network of employers and community organizations. Partnered with the City of Los Angeles Youth Source System and the American Job Center of California (AJCC) in three locations and is one of the largest AJCCs. AYES’ Program Coordinator will assume primary responsibility for ensuring that program activities are in line with the stated objectives for the program’s strategic plan and goals to include providing case management to participants, finding employment opportunities. Responsibilities: • Supervised daily operations, including direct services, administration, and record keeping., • Prepares monthly program reports and statistics., • Provide case management to assigned caseload., • Must meet monthly performance goals, • Provide employment opportunities for participants to identify barriers and develop strategies to accomplish goals., • Represents program at various agency and community meetings., • Clarifies and implements policies for staff., • Reviews all individual Service Strategy for each client and provides them with career and vocational counseling designed to promote long-term employability., • Bachelor’s degree in related field., • One to three years of related experience., • Experience with workforce development preferred, • Experience with developing vocational skills, • Must have excellent communication and organizational skills Catholic Charities offers a wide range of employee benefits to support the total wellness of its employees. Our competitive package provides the flexibility to select the benefits that best meets the employee’s needs. Benefits are effective the first of the month following 30 days of employment. • Medical, Dental & Vision, • Life Insurance, • Retirement Plan to include 401a/employer contribution only and 403(b), • Supplemental Insurance (life, Accident, disability insurance, etc.), • Flexible Spending Account, • Health Care Spending Account Reimbursement accounts (HAS), • Vacation days – 12 days per year, • Sick time – 10 days per year, • Short and Long Term Disability, • 13 holidays per year for regular f/t & p/t employees, • Public Service Loan Forgiveness, • Cell Phones for those working in Shelters or with Clients outside of the office, • Employee Recognition - Annual Staff Appreciation Day Event, • Free Parking

Job Description Investment Sales Opportunity – Century City Learn to build a long-term career in commercial real estate investment sales with the Marcus & Millichap office in Century City. This opportunity is designed for licensed, business-minded professionals who want to learn to grow inside a proven national platform while developing strong fundamentals in commercial investment sales. First year earning potential when hitting goals: $160,000+ You will learn to work with private and institutional investors, identify acquisition and disposition opportunities, evaluate properties, and support transactions from initial conversations through closing. The focus is on learning market analysis, investor communication, and deal structure while gaining exposure to real commercial activity and guided mentorship. This opportunity is well-suited for professionals with backgrounds in sales, finance, or residential real estate who want to deepen their expertise in commercial property markets. With structured onboarding, industry research, and consistent coaching, you will learn to build confidence, strengthen relationships, and develop a sustainable investment sales business over time. Added Value • Focused exposure within Century City and the greater Los Angeles commercial markets, • Access to investor databases and research platforms, • Mentorship from experienced investment advisors, • Hands-on involvement across each stage of commercial transactions, • Training through Marcus and Millichap University and ongoing development programs, • Collaborative office environment centered on accountability and growth If you are licensed, motivated, and ready to learn to grow in commercial real estate with a respected national brokerage, respond to this ad and connect with our team. Compensation: $160,000 at plan Responsibilities: • Follow up on all leads and requests for information, • Prepare letters of intent, real estate market research reports, partnership models, contracts, due diligence documents, and other business administration paperwork in advance of real estate transactions, • Act as an intermediary between your sellers and buyers to ensure a smooth close, • Gain trust with prospects to overcome objections and facilitate a signed contract, • Assess comparables, property value, and condition through research, outreach, data, site walks, and market trends Qualifications: • Requires an enthusiastic passion for real estate asset sales and a goal-oriented personality, • Top-notch written and verbal communication skills and superior phone etiquette required, • Real estate license required to earn commissions, • If you are unlicensed, we will guide you through the steps toward licensing while you learn the business and become part of the team planAbout Company What We Offer: • Nationally Recognized Training – Sales & commercial real estate fundamentals., • One-on-One Mentorship – Guidance from Century City brokers., • Ongoing Coaching – Weekly development with managers., • Industry-Leading Tools – Proprietary systems and investor networks., • Collaborative Culture – Supportive, enterprising environment., • Excellent communication & relationship-building skills., • Drive, resilience, & an entrepreneurial mindset., • Leadership experience or personal achievements. Marcus & Millichap is the leading commercial real estate investment firm, completing 4.5 transactions every business hour. The Century City office sits in the heart of Los Angeles’ business district, offering access to major investors, institutions, & opportunities.

Job Description PRIMARY FUNCTION This position is focused on the Mission Critical market sector and must have significant project leadership experience in the Mission Critical Market Sector. Responsible for leading and directing project teams in all aspects of our professional services while maintaining liaison between the project team, the client, consultants, contractors and all authorities having jurisdiction over the project. Oversee and manage all activities of the project including client and contract requirements, project planning and schedule, staffing needs and hour requirements to achieve the quality and profit goal expectations of the Company. TYPICAL DUTIES • Assist the Principal-in-Charge with the professional services proposal process and in negotiating the Owner/Architect Agreement., • Lead and direct all phases of a project including programming, schematic design, design development, construction document and construction administration services in accordance with the requirements of the Owner/Architect Contract Agreement., • Lead and direct all activities of the project including the following:, • Prepare and implement the standard project planning and monitoring process for all projects., • Lead team activities to meet the client and project scope requirements as established in the Owner/Architect Agreement. Identify and secure, prior to doing the work, additional service fees for activities outside the Owner/Architect Agreement and any previously approved work requiring changes., • Manage all activities relating to the project and interface with the project team, clients, contractors, consultants and all authorities having jurisdiction., • Manage overall project schedule and develop, coordinate and manage short-term schedules and tasks with project team., • Establish and monitor discipline hour budgets and staffing needs with the assistance from the discipline leaders to meet the profit goals established., • Secure all owner required data for specification development, bidding requirements, contract forms, conditions of contract and Division 1 general requirements., • Schedule, coordinate and manage all required design and technical reviews through all phases of the project to meet the established Company policies and procedures for quality., • Manage the bidding and construction administration phase in accordance with the requirements of the Owner/Architect Agreement., • Participate in marketing efforts including client maintenance, proposals and interviews as directed by the Project Management Leader., • Assist the Principal-in-Charge in the post-construction evaluation process when requested. SKILL, KNOWLEDGE, EDUCATION AND EXPERIENCE • Bachelor's Degree in Architecture or Engineering., • Professional Licensure., • LEED Accredited preferred., • Minimum ten years' professional experience, with significant Mission Critical projects, and with extensive knowledge of all aspects of professional services from marketing through project close-out, including design and technical expertise., • A comprehensive understanding of the coordination aspects and related requirements of all design disciplines., • Ability to motivate others and develop teamwork, excellent writing and speaking skills, and strong organization skills., • Ability to work well with others under deadline situations., • Very detail oriented, self-motivated, enthusiastic and flexible., • Possess strong business acumen., • A senior level position, highly visible to clients and employees that requires maturity, assertiveness, integrity and the ability to lead, influence and persuade., • Ability to interact well in various business and social settings with all types of people in a mature and professional manner., • Computer literate. PHYSICAL REQUIREMENTS • Capable of traveling to and from project sites for attending client, project and construction meetings., • Ability to access existing and new project sites for observation, investigation and evaluation purposes., • Ability to use office equipment for communication and documentation purposes., • Visual acuity to perform responsibilities. #LI-RS1

Job Description Summary The Legal Assistant to the VP of Legal Affairs provides high-level administrative and paralegal support to the Legal Affairs Department. This position is responsible for managing legal documentation, coordinating workflows, maintaining compliance records, supporting contract administration, and assisting with corporate governance and legal research. The Legal Assistant serves as a key liaison between the Legal Department and internal departments, external counsel, and regulatory agencies. Duties and Responsibilities · Provide direct administrative assistance to VP of Legal Affairs, including scheduling, correspondence, document preparation, and filing. · Maintain and organize legal files, contracts and compliance documentation (both electronic and hard copy). · Draft, proofread, and edit legal documents, memoranda, letters and reports. · Track legal deadlines, filings, and required responses to regulatory inquiries, health plan notices or formal dispute matters including mediation, arbitration and litigation. · Assist with contract preparation, review and execution under attorney supervision. · Assist with maintenance of the contract management system, ensuring all agreements are current and properly archived. · Monitor renewal and termination dates and coordinate with internal business units to ensure compliance with contract terms. · Support preparation of Board and committee materials, including minutes, resolutions, and agendas. · Maintain corporate records, filings, and entity documentation. · Coordinate annual corporate filings and assist with internal policy updates. · Support compliance initiatives, including training tracking, policy documentation, and reporting requirements. · Assist with responding to subpoenas, public records requests, or discovery requests. · Serve as a point of contact between the legal department and other departments, outside counsel, regulators and vendors. · Maintain confidentiality and exercise sound judgment in handling sensitive information. · Track department budgets, invoices, and outside counsel billing. Minimum Job Requirements · Associate or Bachelor’s degree required; paralegal certificate preferred · Minimum 3-5 years of experience as a legal assistant, paralegal, or in a corporate legal department · Experiences supporting senior legal executives or working in-house strongly preferred. · Proficiency in computer applications and/or databases Skill and Abilities · Strong understanding of legal terminology, document formats and confidentiality principles. · Excellent writing, proofreading and organizational skills. · High attention to details and ability to manage multiple priorities under tight deadlines. · Proficiency with Microsoft Office Suite and legal or contract management software (LinkSquares, Docu-sign)

Job Description Foley Mansfield is a national law firm with more than 110 attorneys in offices from coast to coast. We seek an experienced Legal Administrative Assistant to join our Southern California team. The ideal candidate will have a minimum of 5 years of legal assistant experience, with a background in Products Liability and/or General Liability Litigation. This position allows for a hybrid schedule: 3 days work from home/2 days in office. Of course you may choose to work in the office more often. Responsibilities: • Managing Office and Attorney Calendars:, • Review attorney calendar weekly and send reminders regarding upcoming deadlines, • Ensure all deadlines are met, • Create and send calendar invites as requested, • Document Management and Drafting:, • Prepare shells for various documents; finalize documents before filing, • Keep accurate and up-to-date records; help maintain case files, • E-Filing:, • File legal documents electronically with courts and other external bodies, • Ensure compliance with all filing requirements, • Approximately 90% state court filings; 10% federal or appellate filings, • Expense and Bar/CLE Management:, • Submit attorney expenses in a timely manner, • Maintain attorney bar admissions, CLE credits, and various professional association memberships, • Meeting and Trial Preparation:, • Assist in preparing materials for depositions, hearings, trials, and other meetings, • Minimum of 5 years legal assistant or legal secretary experience, • Extensive knowledge of state court rules, • Proficient in Microsoft Suite applications, • Experience using macros and styles to format Word documents, including Tables of Contents and Tables of Authorities, • Proficient in using a document management system, • Ability to think critically and independently tackle new challenges, • Excellent organizational and multitasking skills All qualified candidates are encouraged to submit your resume and salary requirements for consideration. Foley & Mansfield believes that diversity and inclusion among our employees, staff, applicants and candidates is critical to our success as a national firm, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Foley & Mansfield is an equal opportunity employer and provides an environment of mutual respect where equal employment opportunities are available to all applicants and candidates without regard to any characteristic protected by applicable state and federal laws. Foley & Mansfield PLLP participates in the federal government's E-Verify program. We provide the Social Security Administration and, if applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Job Description Successful Plaintiff's personal injury law firm seeking a Legal Assistant to join our team. Responsibilities Include: • Drafting correspondence and other formal documents, • Filing, • Calendaring, • Requesting Records, • Preparing and Responding to Discovery, • Compiling Exhibit Binders, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description Job Summary • Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials., • Reviews and signs materials, as authorized., • Edits documents produced by others., • Ensures confidentiality and controls access to sensitive information, such as staff personnel files., • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures., • Serves as an internal resource to administrators or staff on departmental and company procedures., • Performs administrative duties associated with in-house office training, scheduling and recruiting., • Oversees office operations., • Schedules, assigns and prioritizes workload by setting appropriate deadlines., • Must have the ability to generate new clients (adults in need of home care)., • Education: Bachelor's degree, • Excellent written and verbal communication, • Service orientation, • Administration, • Clerical, • Customer service