SR Executive Assistant - Contract Adminstrator
24 days ago
Corona
Job Description Sr. Executive Assistant – Contract Administrator Location: Corporate Office Department: Executive Office Reports to: Corporate Chief Executive Officer / Chief of Staff / Corporate Chief Medical Officer Status: Full-Time | Exempt SUMMARY KPC Health is seeking an experienced, highly organized, and professional Executive Assistant – Contract Administrator to provide executive-level administrative, legal, and operational support to senior leadership in a dynamic healthcare environment. This role serves as a trusted partner to executive leadership, supporting strategic initiatives, corporate governance, contract administration, and executive operations across a multi-hospital healthcare system. The ideal candidate will have exceptional communication and organizational skills, thrive in a fast-paced environment, and possess the ability to manage highly confidential information with discretion and professionalism. REQUIREMENTS Qualifications • Bachelor's degree in Business Administration, Healthcare Administration, Legal Studies, Public Administration, or a related field or equivalent applicable experience., • Paralegal Certificate or Degree preferred; candidates without a paralegal credential must possess a minimum of 10 years of progressively responsible Executive Assistant experience supporting C-suite executives in a healthcare organization., • Demonstrated experience with healthcare contract administration, legal documentation, physician agreements, consulting agreements, regulatory compliance, and executive governance., • Proven ability to manage highly confidential information and support executive leadership in a complex healthcare environment. Preferred Skills • Healthcare contract administration and legal documentation, • Understanding of healthcare regulatory standards, accreditation requirements, and compliance processes, • Experience with MediTract or similar contract management systems, • Executive calendar and project management, • Board and executive meeting coordination, • HIPAA compliance and healthcare regulations, • Advanced Microsoft Office, Word, Excel, PowerPoint etc., • Excellent written and verbal communication skills, • Strong organizational, analytical, and problem-solving abilities DUTIES AND RESPONSIBILITIES • Provide direct administrative and operational support to executive leadership, including calendar management, meeting coordination, travel arrangements, and executive communications., • Coordinate Board, Executive Leadership, physician, strategic planning, and other high-level meetings, including scheduling, logistics, materials, and follow-up activities., • Draft, prepare, review, and coordinate Non-Disclosure Agreements (NDAs), physician agreements, consulting agreements, Business Associate Agreements (BAAs), amendments, and other legal and contractual documents in collaboration with appropriate stakeholders., • Assist with contract administration and oversee contract workflows through MediTract or similar contract management systems. Responsibilities include, but are not limited to:, • Managing and maintaining system-wide contract records and workflows., • Reviewing the contract database to identify duplicate, expired, or potentially conflicting agreements., • Monitoring contracts throughout the review, approval, and execution process., • Ensuring required contract information, documentation, and approvals are complete and accurate., • Providing training and ongoing support to MediTract users across the organization., • Assisting with contract tracking, reporting, and system maintenance., • Coordinate projects, operational priorities, and strategic initiatives across multiple healthcare facilities and corporate departments., • Prepare executive reports, presentations, meeting materials, correspondence, and other documentation for executive leadership., • Serve as a primary liaison between executive leadership, physicians, legal counsel, facility leadership, vendors, consultants, and external stakeholders., • Maintain the highest level of confidentiality and discretion while supporting executive operations, sensitive business matters, contractual activities, and corporate governance., • Perform other duties and special projects as assigned.