Executive Assistant to COO
hace 2 días
Livonia
Job DescriptionLocation: Livonia, MI Position Type: Part-Time (2030 hours/week), In-Office Compensation: $20-25 per hour Reports To: Chief Operating Officer (COO) POSITION OVERVIEW Stay Clean Solutions is seeking a highly organized and proactive Executive Assistant to support the COO. This role blends executive support, operational coordination, culture-building, HR administrative assistance, and personal logistics. This position is fully in-office and requires regular local travel with the COO to customer locations, team meetings, supply pickups, and operational tasks. The role begins part-time with the opportunity to expand into full-time based on performance. The ideal candidate is reliable, detail-oriented, discreet, and capable of managing a wide variety of responsibilities with minimal oversight. KEY RESPONSIBILITIES 1. Executive Support • Manage and prioritize the COOs calendar, appointments, meetings, and daily tasks., • Organize email communication, filter priorities, and draft responses when needed., • Attend select client meetings and walkthroughs to assist with notes and logistics., • Prepare agendas, meeting notes, follow-up summaries, and task lists., • Assist with proposals, reports, and preparation of internal documentation., • Maintain strict confidentiality with all company and personal matters.2. Office, Operations, and Administrative Support, • Organize and maintain digital files, SOPs, proposals, contracts, and departmental documents., • Assist with operational errands such as picking up or dropping off supplies, keys, uniforms, or paperwork., • Support site launches, client visits, and field operations with logistical tasks., • Manage receipts, reimbursement forms, and expense reports., • Support the COO in staying on schedule and maintaining an organized workflow.3. Culture and Team Support, • Coordinate birthdays, anniversaries, milestones, recognition items, and team appreciation., • Organize small team events, lunches, meetings, and internal communications., • Prepare welcome kits and ensure new employees have a positive onboarding experience., • Schedule interviews and manage communication with candidates., • Prepare new hire packets, collect documents, and maintain personnel files., • Track training requirements, PTO/attendance, compliance items, and missing paperwork., • Post job listings and manage applicant flow., • Assist with background check coordination and uniform ordering.5. Personal and Household Support, • Book personal and business travel, including flights, hotels, and reservations., • Manage dry cleaning drop-off/pickup and other errands., • Handle personal appointments, reservations, scheduling, and household logistics., • Assist with package deliveries, returns, and purchasing personal or household items., • Oversee car maintenance, insurance renewals, and service appointments.TRAVEL & MOBILITY REQUIREMENTS, • Must be comfortable traveling locally with the COO to meetings and customer locations., • Must complete regular errands, pickups, and drop-offs as needed., • Must have a reliable vehicle and valid drivers license., • Mileage or time travel is fully reimbursed. IDEAL CANDIDATE PROFILE, • Highly organized, dependable, and proactive., • Strong written and verbal communication skills., • Able to manage both personal and business-related tasks seamlessly., • Tech-savvy (Google Workspace, Microsoft Office, mobile productivity apps)., • High emotional intelligence and composure under pressure., • Trustworthy with sensitive information and capable of maintaining discretion., • Paid Time Off (pro-rated based on hours worked), • Mileage or travel time reimbursement, • Company-provided laptop/IT setup if needed, • Eligibility for raises and additional responsibilities, • Options: 401k, health, dental, & vision insurance, • Life insurance, • Company laptop and full IT setup