Payroll Specialist
22 days ago
Orange
Job Description Payroll Specialist Unite Health Share Ministries (UHSM) is a nonprofit, faith-based health sharing ministry that facilitates member-to-member health sharing among fellow Christians, serving as a connector to administer medical cost sharing. The UHSM mission is to help Christian families fulfill their God-given purpose to care for one another and to positively impact our communities. Headquartered in Norfolk, VA, UHSM takes a modern approach to health sharing that prioritizes holistic health and wellbeing. UHSM offers simple, fair, and friendly health share programs to its members. About this role The Payroll Specialist is responsible for the accurate, timely, and compliant processing of multi-state payroll for exempt and non-exempt employees. This role requires deep expertise in ADP Workforce Now (Next Gen), comprehensive knowledge of California payroll regulations, and a strong command of federal, state, and local payroll laws. The Payroll Specialist serves as a subject matter expert and ensures payroll operations adhere to regulatory requirements and internal controls, including the administration of semi-monthly payroll for exempt employees and weekly payroll for non-exempt employees, as well as ongoing payroll audits. Key Responsibilities Payroll Processing & Administration • Process semi-monthly payroll for exempt employees and weekly payroll for non-exempt employees across California and multiple states using ADP Workforce Now (Next Gen)., • Accurately calculate and process regular wages, overtime, premiums, sales bonuses, commissions, retroactive pay, and special payments., • Perform overtime calculations on non-discretionary bonuses and commissions, ensuring compliance with California and federal wage and hour regulations., • Process gross-up payments and manage taxable and non-taxable fringe benefits, including proper tax treatment and reporting., • Review and validate payroll reports to ensure accuracy., • Conduct regular audits of payroll runs, employee payroll profiles, timecards, and system configurations to ensure accuracy, compliance, and alignment with company policies., • Audit timecards, including hours worked, overtime, premiums, meal and rest period compliance, and timekeeping exceptions., • Follow up with employees and timecard managers regarding timecard discrepancies, missing punches, exceptions, or clarifications required prior to payroll processing., • Ensure timely resolution of timecard issues to meet payroll deadlines while maintaining compliance with wage and hour regulations., • Audit earnings codes, including bonuses, commissions, gross-ups, and fringe benefit configurations., • Review and audit pay rates, job classifications, FLSA status, overtime calculations, and tax setups., • Audit benefit deductions, retirement plan contributions, garnishments, and other voluntary and involuntary deductions for accuracy and compliance., • Identify discrepancies and root causes; recommend and implement corrective actions and process improvements., • Maintain compliance with federal, state, and local payroll laws, including wage and hour regulations, taxation of bonuses, commissions, and fringe benefits., • Apply expert knowledge of California-specific requirements, including regular rate of pay calculations, overtime on bonuses and commissions, pay statement compliance, final pay rules, and waiting time penalties., • Administer payroll taxes, including federal, state, and local withholding related to wages, bonuses, commissions, gross-ups, and fringe benefits., • Ensure proper taxation and reporting of fringe benefits and imputed income., • Perform payroll reconciliations and support internal and external audits, including retirement plan and benefit audits., • Prepare payroll and audit reports for Finance, HR, and leadership., • Serve as a trusted resource for employee payroll inquiries, resolving issues promptly and professionally., • Partner with HR and Finance to ensure data integrity and alignment., • Payroll compliance and audit readiness, • Internal controls and risk mitigation, • Regulatory interpretation and application, • Accuracy and attention to detail, • Process improvement and documentation, • Professional communication and customer service, • Bachelor’s degree in Payroll, Human Resources, Accounting, Finance, or related field., • 5+ years of hands-on payroll experience, including California and multi-state payroll., • Demonstrated expertise with ADP Workforce Now (Next Gen Preferred)., • Experience processing payroll for both exempt and non-exempt employees on different payroll cycles., • Proven experience conducting payroll audits and data integrity reviews., • Strong working knowledge of federal, state, and local payroll laws and regulations., • Payroll certification required (CPP or FPC preferred)., • Exceptional attention to detail with strong analytical and problem-solving skills., • Ability to handle confidential information with discretion and integrity., • CPP (Certified Payroll Professional) strongly preferred., • Experience supporting benefit and retirement plan audits., • Familiarity with HRIS integrations, timekeeping systems, and audit controls., • Experience in a multi-entity or complex payroll environment. What we offer • Competitive Salary + Unlimited PTO, • Health, Dental, Vision,and403(b)with company match., • Ability to make important enhancements to the Healthcare industry., • Great culture where you work with the founders and key stakeholders in a relaxed, but innovative atmosphere. UHSM is an Equal Opportunity Employer. Our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business needs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law and will not be discriminated against on the basis of disability.