Receptionist-Scheduling Clerk
hace 6 días
Altamonte Springs
Job DescriptionBenefits: • 401(k), • Competitive salary Job Summary Perform routine clerical and administrative functions such as answering the phones, data entry, and organizing and maintaining paper and electronic files. The ideal candidate will have a minimum of two years experience as a receptionist and/or administrative assistant; embody a service-oriented mindset and have a friendly disposition. The position is requires strong communication skills and balancing competing priorities in a rapidly changing environment. Responsibilities • Answer telephones and give information to callers or transfer calls to appropriate person., • Greet customers and handle their inquiries or direct them to the appropriate person., • Operate office equipment and arrange for repairs as needed., • Sort incoming mail and prepare outgoing mail and packages., • Monitor and order office supplies., • Record and analyze customer satisfaction surveys., • Prepare customer folders including making copies of appropriate documents., • Create, maintain, and enter information into databases., • Make copies of correspondence or other printed material., • Coordinates communication and integration between teams, • Ensure all documentation is updated., • Strong interpersonal, team-building, communication, and leadership skills., • Experience working with customers, • Strong computer skills and proficiency with MS Office products (Project, Outlook, Word, Excel, and PowerPoint).Qualifications, • Strong written and verbal communication skills, • 2 years of experience as a receptionist and/or administrative assistant, • Ability to work in a fast-paced and changing environment, • Strong organizational, planning and prioritization skills, • Ability to monitor/assess ones own performance to make improvements and take corrective action, • Ability to effectively present information and respond to questions from customers and the general public., • Actively looking for ways to help people., • Using web applications to manage large amounts of information, including inputting data and retrieving specific records, • Using Microsoft Word to type text, insert pictures, format, edit, print, save, and retrieve word processing documents, • Using Microsoft Excel to input data, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs., • Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times., • High School Diploma or GED, • Must have working knowledge of a Scheduling Coordinator and how it relates to the overall business and its objectives, • Must promote and maintain a clean, neat, and safe work environment, • Good people skills with the ability to communicate well with others, • Highly motivated self-starter with the ability to multi-task and meet deadlines, • Strong organizational skills and attention to detail, • Intermediate level of Microsoft Office applications