Executive Assistant
10 days ago
Houston
Job Description STAR PIPE PRODUCTS Executive Assistant Location: 10500 Richmond Avenue, Houston, TX 77042 Summary The Executive Assistant assists the Vice Presidents and President with administrative duties including scheduling, phone calls, emails, filing, organization, reporting, and proofreading. The Executive Assistant also supervises the Receptionist and develops processes and procedures for the front desk, mail room, supply orders, and telephone system. Essential Functions • Completes administrative duties to assist the Vice Presidents and President, • Supervises the Receptionist and front desk/mail room activities. Duties and Responsibilities • Manages phone calls, faxes, mail, and emails in a polite and courteous manner; provides messages to the President and Vice Presidents as appropriate; responds to routine inquiries., • Provides training to the receptionist and others on front desk, phone, supply, and mailroom procedures; works with the receptionist to distribute mail, faxes, and memos appropriately. Ensures that phone calls are responded to courteously and are routed to the correct person., • Manages meetings including: scheduling meetings, preparing meeting agendas, recording meeting minutes, making reservations, setting up conference rooms, greeting visitors, and arranging conference calls., • Maintains and manages the schedules for the Vice Presidents and President., • Manages travel arrangements for business trips., • Maintains the highest level of confidentiality., • Researches and responds to data inquiries., • Prepares correspondence, documents, and reports using software packages such as Microsoft Office., • Provides other support as requested by the President and Vice Presidents., • Plans and organizes Company events and parties., • Acts as the Receptionist while the Receptionist is at lunch, on break, out sick, or on vacation., • Develops front desk, administrative, and mail room procedures to improve efficiency., • Completes administrative tasks such as filing, record keeping, and proofreading., • Other duties as assigned. Education/Experience Required: • High School Diploma or GED, • 3-5 years administrative experience Preferred: • Experience as an Executive Assistant to a President or Vice Presidents, • Some college coursework or completion of administrative training programs, • Supervisory experience, • Experience in the waterworks, plumbing, distribution, or other related industries Knowledge, Skills, Licenses, Certifications, Etc.: Required: • Strong interpersonal and supervisory skills, • The ability to communicate effectively and courteously in writing and verbally, • Strong software skills including Microsoft Word, Excel, Publisher, Outlook, PowerPoint and other software packages, • Understanding of telephone systems, mail systems, faxes, and other office equipment, • Exemplary multitasking, time management, and organizational skills, • The ability to maintain the highest level of confidentiality Physical Demands • The ability to sit for extended periods of time Work Environment • Office work environment No outside staffing or solicitation. Star Pipe Products is an Equal Opportunity Employer Company DescriptionWe are the proud owner of a U.S.A. foundry situated in South Coffeyville, Oklahoma. Star® Pipe Products is a domestic & global manufacturer for a broad array of iron products for the water and wastewater industries. Established in 1981, Star® Pipe Products is headquartered in Houston, Texas, and has been delivering quality products and services for over 40 years.We are the proud owner of a U.S.A. foundry situated in South Coffeyville, Oklahoma. Star® Pipe Products is a domestic & global manufacturer for a broad array of iron products for the water and wastewater industries. Established in 1981, Star® Pipe Products is headquartered in Houston, Texas, and has been delivering quality products and services for over 40 years.