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Role: Junior Office Manager / Team Assistant (with Front of House Responsibilities) Industry: Global Tech Firm Location: Central London Working Pattern: 5 days a week, office-based Salary: Up to £40,000 per annum (DOE) A dynamic and fast-growing global tech company based in the heart of Central London is seeking an organised and proactive Junior Office Manager / Team Assistant to join their collaborative and high-energy team. This is an exciting opportunity for someone looking to take ownership of office operations while gaining exposure across the wider business. You’ll be the face of the London office, ensuring everything runs smoothly day-to-day, from welcoming guests to supporting the wider team with administrative and operational tasks. With a headcount of around 100+ and a global presence, this company offers a vibrant, supportive culture where no two days are the same. What you’ll do In this varied and hands-on role, you’ll support both office management and team administration functions. Responsibilities will include (but not be limited to): • Acting as the first point of contact for visitors, clients, and suppliers, • Managing the front desk, meeting rooms, and overall office presentation, • Coordinating office supplies, maintenance, and facilities management, • Supporting onboarding for new starters and organising team events, • Assisting with travel arrangements, expenses, and diary coordination, • Providing general administrative support to senior leaders and teams, • Liaising with global counterparts to ensure alignment on office initiatives Who you are You’ll be a confident, approachable, and highly organised individual who enjoys creating a welcoming environment and keeping things running efficiently. You thrive in a busy, people-focused role and take pride in your attention to detail and ability to juggle multiple priorities. • Previous experience in an office coordination, administration, or front-of-house role, • Excellent communication and interpersonal skills, • Strong organisational skills with a can-do, proactive attitude, • Team player with a positive and professional demeanourIf you’re looking to develop your career within a globally recognised tech company and play a key role in the smooth running of a vibrant London office, we’d love to hear from you! REF: OE127732 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

My client, a leading international law firm based in the City, are seeking a Facilities Helpdesk Operator to join their Facilities team with a shift of 10am – 6pm. THE ROLE The Facilities Helpdesk Operator role is responsible for providing high quality customer service to the London Office by being the central point of contact for all building related issues. As well as managing the inbox, the operator is responsible for maintaining the CAFM system and its supporting systems. The role is an important interface with both internal teams like Office Services and Reception, and external service providers. They will be a good communicator at all levels, used to working within a corporate environment and familiar with all aspects of Facilities Management. DUTIES • Manage, control and monitor efficiently the day-to-day operation of the Helpdesk function., • Effective management of all preventative maintenance (PPM) scheduling and reactive service calls, including logging of jobs, seeing through from start to completion, and escalating where appropriate., • Update the internal client requesting facilities assistance on the status of their call, advising of any problems or issues with their request., • Ensure all certification and supporting paperwork supplied is saved within the CAFM system and managed effectively within Helpdesk., • Produce a variety of reports regularly, collation of statistics and any other reporting / analysis requested., • Manage Helpdesk administration and facilitate training requirements., • Carry out modifications and updates on system data regularly and maintain an effective filing system., • Capture Events and associated requirements for efficient and smooth delivery of service., • Management, uploading and amendment of asset information held in CAFM system and helpdesk operation., • Liaise with external parties where required. Supporting the Facilities team in the management of services to the business. THE CANDIDATE • A strong sense of clients’ needs and the ability to tailor approach to suit a wide range of supply and demand issues., • You must have the ability to share best practice knowledge and experience. A ‘can-do’ approach, willingness to learn and extend the role above and beyond the job description, approachability, flexibility and a practical/common sense approach is required., • Demonstrate integrity and professionalism; show a willingness to accept accountability; possess the ability to assess and understand the wider impact of actions and stay calm in demanding situations., • You will need to work proactively to maintain a high quality of service using problem solving skills., • Providing supervision and motivation of direct and indirect resources to complete tasks., • You will have strong interpersonal skills and will actively seek to introduce yourself and improve lines of communication within the departments you work with., • Working experience in a Facilities Management environment., • Intermediate to advance IT literacy in Microsoft Office including MS Word, Excel and Outlook., • Previous CAFM knowledge Please apply today for immediate consideration!

Role Title: Office Administrator / Office Manager Location – West End Salary - £40,000 -45,000 + benefits VB7041 The role of the Office Administrator is to support primarily the Office in all its administrative tasks. This will involve liaising with vendors, employees, guests and services teams to ensure a smooth running of the office. There are several facets to the role, namely front of house duties, general office organisation, facilities and supporting the wider team with traditional support. Ideal candidate will be well presented and articulate with the ability to juggle a busy and forever changing work load. Experience in a similar role essential. Key Responsibilities • Reception/Front of House Duties, • Oversee internal and external meeting rooms management, • Upkeep of post distribution and filing systems, including arranging couriers and inter office post.., • Telephone: Ensuring cover of the reception telephone line during business hours, • Office supplies and budgeting: Keep track of supply levels and order office supplies when required, • Maintenance of office equipment / fault reporting / building access and where required liaise with Facilities., • Extensive verbal and written interaction with your internal colleagues and external clients., • Responsible for Fire Marshal & First Aider duties and coordination., • Provide London Office Facilities and Health and Safety onboarding to new joiners., • Build good working relationships with other vendors and the Operational Business Units within the company., • Provide admin support for any ad hoc projects, • Coordinate team weekly/monthly meetings through calendar management – minutes and actions update., • Work with colleagues to ensure consistent Executive Assistant coverage during holidays and sickness., • Work closely with the London IT team for new joiners/leavers and general office IT requirements. Personal Capabilities Required ▪ Ability to react to changing priorities and work proactively ▪ Flexibility, good time management and the ability to work to tight deadlines ▪ Attention to detail, quality driven mentality and able to maintain confidentiality ▪ Strong team player ▪ Strong organisational and problem ▪ A minimum of 4 years + relevant work experience in office administration. ▪ Excellent knowledge of Microsoft Office applications. ▪ Confident IT skills ▪ Excellent verbal and written communication skills

We have an excellent opportunity for an experienced Personal Assistant to join a well-established and highly-regarded accountancy firm based in Harrow, London. The firm has a long-standing reputation for excellence in financial and consultancy services and is looking to appoint a PA to support one of its key Partners. In addition to this 1:1 support, the PA will also assist the wider team with occasional administrative and organisational duties. This is a collaborative team, and requires a PA who is flexible and able to support with a wide range of responsibilities. This role requires exceptional organisational skills, strong communication abilities, and a proactive approach to handling a busy schedule and dynamic workload. The Partner is professional, driven, energetic and has a growing portfolio – he is looking for a self-starting PA to assist him with this increased workload. Usual working hours are from 9am to 5:30pm, with flexibility required at times. There is a competitive salary on offer, as well as a performance bonus. DUTIES TO INCLUDE: • Extensive diary management for the Partner, • Prepare documents and internal/external communications, • Spreadsheet creation and management using Excel, • Act as a point of contact on behalf of the Partner, • Provide administrative support to the partner and the wider team, • Oversee the partner’s client portfolio to ensure that the firm’s filing obligation for clients are undertaken on a timely basis., • Undertake fee proposals for new clients and identify selling opportunities., • Meet prospective clients and also pick up new enquiries that are received., • Undertake tax planning for both personal and corporate clients., • Write reports and memos in respect of tax advice that will need to be provided to clients., • Review business plans and forecasts to support immigration applications., • Undertaking final review of accounts, and tax returns, and discussing with clients., • Approving client packs for the secretary to publish to clients., • Undertaking presentations locally and at international conferences/networking events., • Provide administrative support to the partner and the wider team ESSENTIAL CRITERIA: • Minimum of 3 years' experience as a PA in a professional environment (ideally finance or accountancy, but this is not essential), • Strong verbal and written communication skills, • Ability to undertake work independently and bring new ideas to the practice., • Fluency in English to mother-tongue level, • Excellent organisational skills and a proactive attitude, • Proficient in Microsoft Office, an expert in Excel, • Additional software required: CCH, SAGE, VT Transaction, Receiptbank, Quickbooks, Xero, CCH, • High level of confidentiality and professionalism, • Hardworking and driven, • Excellent verifiable references

Office Manager & Personal Assistant Location: London Hours: Full-time, 5 days per week in office Contract: Permanent Salary: Up to £60k Is this the role for you? Our client, an innovative and fast-growing FinTech company, is looking for a highly organised and professional Office Manager & Team Assistant to join their London team. This is a central role ensuring the smooth day-to-day running of a busy, modern office while providing high-quality administrative support to the Executive and People teams. The position is ideal for someone who enjoys being the go-to person in a dynamic environment—proactive, reliable, and able to anticipate what’s needed before being asked. You’ll balance operational oversight with hands-on assistance, maintaining an efficient, welcoming workplace while supporting senior stakeholders with precision and discretion. What you will do: You will oversee all aspects of office management, ensuring a professional, well-maintained, and positive working environment. This includes managing office logistics, supplies, and vendor relationships; coordinating internal events; maintaining health and safety standards; and acting as a central point of contact for staff and visitors. Alongside this, you’ll provide administrative support to the Executive and People teams, including diary coordination, travel arrangements, and assistance with meetings and projects. You’ll play a key role in ensuring communication flows effectively throughout the business and that day-to-day operations run seamlessly. What you’ll bring: You will have 3–5 years’ experience in office management, team support, or a similar administrative role within a fast-paced, professional setting. You’re naturally organised, detail-oriented, and take pride in upholding high standards. Strong written and verbal communication skills are essential, along with proficiency in MS Office and calendar management tools. You’ll be approachable, solutions-focused, and discreet, with a proven ability to juggle multiple priorities calmly and effectively. Experience liaising with suppliers or managing facilities is desirable, and familiarity with health and safety procedures is a plus. Why apply? This is a fantastic opportunity to join a well-established, fast-scaling FinTech business with a collaborative, supportive culture. You’ll be part of a motivated team that values professionalism, trust, and initiative - playing a key role in keeping operations efficient and people connected. Apply now to join a leading player in the FinTech industry and make an impact at the heart of their London operations.

We are seeking an EA to CEO for a UK based consultancy and construction firm specialising in healthcare facilities. Based 5 days a week from an office in central London, you will be focused on supporting the CEO in a business focused capacity, but also act as the go-to person in the office, assisting with office management, project management, invoicing and possibly some light private duties too – a real Swiss army knife role! The role would suit someone with previous business support experience, ideally to CEO level, as well as office management experience. Architecture/design/construction experience a real bonus. You will be joining a small, friendly and hardworking team. We appreciate all applications but are unable to respond individually due to the huge volume of applications that we receive.

This incredible market leading tech VC firm is looking for a hungry, driven and talented Team Assistant. You will work in the Ops team alongside a truly wonderful and inspiring Operations Manager. You will work in vibrant buzzy offices with an impressive and welcoming team in a role that sits at the heart of the firm. You will be exposed to all areas of the business and the role will be varied and very very fast paced. It therefore requires someone who can work accurately at speed and is bright, agile, flexible, ambitious, positive and forward thinking. They are an incredibly collaborative and high trust team with very high standards. A good academic background is required along with 1-2 years experience in a fast paced, professional environment. The role will be multifaceted with no two days looking the same and will include, team coordination (diaries, meetings, logistics etc), communications, marketing & social media, detailed data input, maintaining trackers across systems and spreadsheets, events and culture, office operations, greeting guests, coordinating meeting rooms, managing supplies, overseeing general upkeep of office, helping streamline information flow and creating processes and automations across projects and more! Qualities/Skills required: • Excellent written communication - flawless spelling, grammar, and attention to detail, • Highly organised, tech-savvy, and confident using Google Workspace and spreadsheets, • Calm under pressure; resourceful and relentlessly solution-focused The team work 4 days in the office with Fridays from home. Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.

We are seeking a skilled and proactive Legal PA to provide high-quality support to a friendly and bubbly team of fee earners in Private Client, Tax, and Family departments. This role involves heavy client interaction, making it ideal for someone personable, approachable, and confident in building strong relationships. About the role As a Legal PA, you will play a key role in enabling fee earners to focus on their clients by managing their day-to-day workload efficiently. Reporting to the PA Team Leader, you will work closely with the legal secretaries and business support departments to ensure smooth operations across the team. Key responsibilities Diary & Meetings: Manage diaries, arrange meetings, book rooms, prepare agendas, and liaise with internal and external stakeholders. Travel & Events: Organise complex travel and accommodation arrangements, manage related invoices, and prepare detailed schedules. Administrative Support: Handle photocopying, printing, filing, correspondence, and record keeping; ensure tasks are completed on time. Communication: Answer calls, manage emails and post, relay messages, and liaise with other departments as needed. Client Care: Maintain client records, manage basic client queries, and assist with scheduling client meetings. Document Production: Draft, edit, and proofread correspondence, reports, and presentations; maintain Excel spreadsheets as required. Financial Administration: Support time recording, billing, and credit control processes; liaise with accounts and prepare standard reports. Team Support: Assist colleagues with workload management, participate in departmental rotas, and support other teams as needed. Skills and experience Strong IT skills with advanced knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and other office systems. Excellent communication, organisational, and team-working skills. High attention to detail and ability to work accurately under pressure. Flexible, dependable, and able to take initiative. Confident, personable, and professional with the ability to build strong relationships with clients and colleagues. System knowledge: 3E, IManage This is an exciting opportunity for a proactive Legal PA who enjoys client interaction and thrives in a friendly, collaborative team environment.

Team Assistant Central London | £29,000 | 4 days per week on-site We’re delighted to be supporting a leading independent consultancy in the built environment as they look for an enthusiastic and proactive Team Assistant to join one of their busy teams. This is a fantastic opportunity to become part of a friendly, professional and collaborative team that delivers projects across a diverse range of sectors. Working closely with an experienced Executive Assistant, you’ll provide key administrative and organisational support, ensuring the smooth running of day-to-day operations and helping the wider team deliver outstanding work to their clients. The Role • Work closely with the Executive Assistant and other EAs, providing administrative and coordination support., • Manage diaries, schedule meetings and coordinate travel, accommodation and logistics., • Collate and track timesheets, expenses, holidays, and other internal trackers., • Organise team events, socials, and business updates., • Support onboarding of new starters and consultants., • Format and update documents, CVs and presentations using Word, Excel, PowerPoint and InDesign templates., • Maintain well-organised team folders and shared documents on SharePoint., • Provide ad hoc support across the team and cover for EAs when required. About You • Organised, detail-focused, and confident managing multiple tasks at once., • A natural team player with excellent communication skills and a can-do attitude., • Comfortable using Microsoft Office and Teams (InDesign experience a bonus – training provided)., • Professional, discreet, and able to handle sensitive information confidently., • Keen to learn, develop and build a long-term administrative career in a respected consultancy., • Previous admin experience is helpful, but most important is your enthusiasm, reliability, and willingness to get stuck in. The Company Our client is an award-winning, independent infrastructure, construction and property consultancy, known for delivering excellence across the built environment. With a focus on collaboration, development, and social responsibility, they offer a professional yet genuinely supportive culture where people are encouraged to grow and thrive. Why Apply? Be part of a high-performing, friendly team within a respected industry leader. Enjoy varied and meaningful work with clear opportunities to learn and develop. Work in beautiful, central offices with a collaborative and social culture.

Executive Assistant to the Founder Competitive Salary £70-85,000 DOE + benefits and bonus. West End TP/VB4522 Our client, a respected and impressive boutique finance firm, is looking for a professional and extremely proficient Senior Executive/ Business Assistant to come on board and provide support to the dynamic and driven CEO/ Founder. Based in gorgeous offices in Mayfair, the successful candidate will be providing a mixture of business and private 1.1 support. The successful EA will be joining a lovely team who offer great benefits! This is an outstanding opportunity for an experienced EA to support a highly successful and well-regarded CEO. We are seeking an EA who prides themselves in going above and beyond to ensure the smooth running of the CEO’s personal and business life. The duties of the EA are extremely varied from event management, liaising with clients to managing the CEOs ever changing diary and travel arrangements. We are looking for a well organised, forward thinking and unflappable individual who has the ability to juggle and multitask and thrives working in a fast-paced environment. This is a true right hand role which requires a business mind and a high level of emotional intelligence. Please note this role is 5x days in office. Duties include but are not limited to: • Diary management, itineraries, flights, travel, and expenses (business and personal), • Dictations – typing up, proofing and sending out all internal correspondence on behalf of CEO, • Admin research, printing, scanning, general filing, typing meeting notes, couriers, • Fitness; calendar edits, blog, liaison with fitness contacts, booking and managing sessions, • Internal event management; Ski Trip co-ordination, annual Christmas party, monthly, • Lectures in the office and ah-hoc charity events and fundraisers, • High level of professionalism, • Dedication to job role, • Strong work ethic, team player, • Can-do attitude, • A proactive individual who will take a genuine interest in the business, • Strong communication, writing and dictation skills, • Willing to go the extra mile, • Works well under busy and pressured environments, • Discretion and confidentiality, • Strong initiative and resourcefulness, • An interest in the development of tech to improve business processes and ways of working for the CEO and broader business, • Team Player who can work effectively with the broader EA team and business leaders.

Sales Team Manager – Luxury Serviced Offices ASAP start | Temp to Perm opportunity Central London | Office-based (8am–5pm or 9am–6pm) £35,000–£40,000 + Commission + Benefits This is an exceptional opportunity for a driven and commercially minded Sales Team Manager to join a leading provider of luxury serviced office spaces, known for their stylish environments and outstanding client experience. You’ll take ownership of leading, motivating, and developing the central sales team to drive revenue growth and achieve ambitious performance targets. Working closely with senior leadership, you’ll play a pivotal role in shaping the sales strategy and ensuring each business centre reaches its full potential. WHAT YOU’LL DO: • Lead, mentor, and motivate a dynamic central sales team to achieve and exceed company KPIs and revenue goals, • Manage the full sales cycle across multiple business centres, from enquiry through to signed contract, • Monitor and analyse performance data to drive improvements in conversion rates and occupancy levels, • Collaborate with Marketing to enhance lead generation and optimise campaigns, • Build and maintain strong relationships with brokers, agents, and corporate clients to increase new business opportunities, • Deliver regular performance reviews, training, and development sessions for the sales team, • Provide clear reporting and forecasting to senior management on sales activity and trends, • Ensure a first-class client experience is maintained throughout the entire sales process, • Work cross-functionally with Operations, Marketing, and Finance to ensure smooth collaboration and consistency across teams, • Identify and implement process improvements to drive efficiency and maximise results WHO YOU ARE: • A confident, hands-on sales leader with proven experience managing a high-performing sales team, • Experienced within serviced offices, real estate, hospitality, or a related customer-centric industry, • Target-driven with a strong commercial focus and strategic mindset, • Exceptional communicator with strong negotiation and relationship management skills, • Organised, proactive, and comfortable juggling multiple projects and priorities, • Data-driven and analytical, able to turn insight into action, • A motivating leader who leads by example, fosters accountability, and inspires results, • Energetic, professional, and passionate about delivering excellence in every interactionThis is a brilliant opportunity to take a leadership role in a fast-paced, growing business where your contribution will have real impact. You’ll be part of a collaborative, high-performing team in an organisation that values innovation, professionalism, and success. REF: AA130256 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

Job Title: EA to CEO Location: West End, London Salary: £65,000 - £75,000 Are you a highly organised, proactive, and discreet EA with a passion for supporting inspiring leaders? We are seeking an exceptional Executive Assistant to step into a maternity cover contract supporting the CEO of a groundbreaking firm based in London's West End. This is a pivotal role, acting as a strategic partner to the CEO and a key liaison to the Board, ensuring seamless coordination, communication, and execution of complex diary management and scheduling. This is an exciting opportunity to join a dynamic, fast-paced organisation that cares about it's people. You will be joining the business for a 12 to 14 month timeframe during a period of growth with some exciting developments on the horizon. What You'll Do This role will see you act as the right hand to the CEO assisting with a range of business support tasks. This includes: • Managing the CEO’s complex diary, including scheduling internal and external meetings, investor calls, media engagements, and travel itineraries, • Prepare briefing materials, PowerPoint presentations, and reports for meetings with stakeholders, investors, and partners, • Lead the planning of corporate/investor conferences collaborating with the executive team, external vendors, and organisers, • Arranging board meetings and maintaining communication with the board, • Travel arrangements including flights, hotels and cars, • Monitor and prioritise incoming communications, ensuring timely responses, • Support the CEO in initiatives, including project tracking, stakeholder engagement, and internal communications Who We Are Looking for an organised and professional EA that is well accustomed to working with high level executives keeping all plates spinning; • 5+ years’ experience supporting C-suite executives, ideally in a fast-moving sector, • Strong skills managing complex diaries and finding gaps in busy schedules, • Calm under pressure and good problem solving skills, • Strong organisational and communication skills, • Tech savvy with proficiency with Microsoft Office, Teams, Zoom, and collaboration tool, • Discreet, proactive, and able to manage multiple priorities with professionalism This is a fantastic opportunity to support a high-impact leadership team and contribute to a purpose-driven organisation. REF: RS125041 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

Centre Manager – Luxury Serviced Offices ASAP start Temp - Perm Central London £40,000 - £45,000 + excellent benefits 9am – 5:30pm This is an exciting opportunity for a driven and commercially minded Centre Manager to join a luxury serviced office brand known for its stunning spaces and outstanding service. You’ll be responsible for ensuring the smooth operational running of a busy business centre, overseeing client relationships, financial performance, and team leadership. This is a hands-on role that requires a balance of operational excellence, strong financial acumen, and a drive to deliver outstanding service. WHAT YOU’LL DO • Build and nurture strong client relationships, ensuring onboarding, offboarding, and ongoing interactions run smoothly, • Identify opportunities to streamline operations and enhance service standards across the centre, • Lead, motivate, and support the on-site team, driving personal growth and team development, • Run team meetings, delegate tasks effectively, and oversee performance management, • Manage relationships with suppliers and contractors to maintain service excellence, • Conduct client tours and support the sales pipeline while keeping the centre’s occupancy and sales forecast up to date, • Oversee billing, invoicing, and other financial processes with accuracy, • Ensure the centre’s facilities meet all health, safety, and compliance requirements, • Respond swiftly and efficiently to any operational issues, emergencies, or client concerns WHO YOU ARE:, • Hands-on, proactive, and confident in leading a client-focused team, • Committed to delivering exceptional client experiences through clear, professional communication, • Experienced in operations and team management, with a talent for coordination and problem-solving, • Calm, adaptable, and composed in fast-paced or high-pressure situations, • Exceptionally organised, with a keen eye for detail and process improvement, • Able to build trust quickly and foster a positive, polished, and professional environment, • Solutions-focused, confident taking initiative, and able to take ownership of client-facing events and operational challengesIf you’re a natural leader with energy, focus, and a passion for delivering exceptional experiences in a stylish, client-focused environment, this is a fantastic opportunity to join a high-performing team. REF: AA127831 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

We’re working on an exciting temp-to-perm Receptionist opportunity with a fantastic, global company based in beautifully redeveloped offices in Victoria. This is a brilliant chance for someone bright, proactive, and personable to join a friendly and ambitious team in a role that offers real scope for growth and development. While it’s a Reception position, it’s far from traditional, you’ll have the chance to get involved across the business and build a long-term career. A global leader in their field with offices across the world and a collaborative, close-knit team of around 140 people in London. The culture is professional, warm, with a strong focus on support, development, and progression. You’ll be joining a fantastic Business Support team including: • 4 Executive Assistants, • A Project Assistant, • Welcoming guests and managing the front desk, • Setting up and maintaining meeting rooms, • General administrative support, • Coordinating catering and meeting logistics, • Helping with internal and external events (there are 60+ planned!) Ideal for: A recent grad or someone early in their career who’s looking for a stepping stone into a supportive, professional environment where they can learn and grow. If you’re switched on, ready to hit the ground running, and excited by the idea of joining a high-performing, genuinely lovely team, we’d love to hear from you. Bain and Gray are equal opportunities employers. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

9-month maternity cover. We are looking for a highly organised and proactive Executive Assistant to support our Senior Executive Team in a fast-paced, dynamic environment. This is an exciting opportunity to join a leading creative agency with a global reputation for bold, intelligent campaigns, working closely with inspiring senior leaders at the top of their field. The ideal EA will thrive under pressure, anticipate needs before they arise, and bring a calm, solutions-focused approach to even the most challenging situations. No two days will be the same, and you’ll play a pivotal role in ensuring the smooth running of the executive team’s day-to-day activities while helping to drive the business forward. Responsibilities include: • Managing complex diaries and coordinating schedules across multiple time zones, • Organising meetings, including breakfast/lunch/dinner reservations, • Handling inbox management and responding to communications with professionalism, • Booking and coordinating travel arrangements, visas, accommodation and detailed itineraries, • Acting as a trusted point of contact for clients, colleagues and other PAs/EAs, • Managing incoming calls to the office and welcoming visitors, • Submitting expenses and assisting with timesheets on behalf of the team, • Supporting company events and office administration alongside the Office Manager, • Outstanding organisational and diary management skills, • Excellent written and verbal communication abilities, • Strong Microsoft Office suite proficiency, • High attention to detail and accuracy, • Ability to remain calm, adaptable and solutions-focused under pressure, • Discretion and integrity in handling confidential information, • Strong time management and prioritisation skills

C&C Search is currently recruiting a Front of House (FOH)/ Operations Assistant for a dynamic multi-platform investment manager based in a beautiful Soho office. This role offers excellent benefits, a vibrant team environment, and the opportunity to be at the heart of successful boutique financial business. All about the role and company I would be working for! Position: FOH (Front of House) / Operations Assistant – supporting a slick, friendly and highly motivated office. Benefits: 25 days holiday, 4% pension, private medical and dental insurance, subsidised gym membership at Third Space Soho, discretionary bonus scheme Salary: £30,000 - £32,000 What they do: A rowing and dynamic multi-platform investment manager currently managing more than €7bn of assets across multiple geographies Size of company: Boutique investment management firm with a close-knit London team Company culture and what makes them great to work for: This is a forward-thinking, professional and polished environment where the FOH (Front of House) / Operations Assistant position is genuinely valued as a crucial member of the team. You'll be working in a beautiful Soho office with a friendly, vibrant team who foster a collaborative culture. The company invests in their people, organises social activities and team events both in London and internationally, and has a strong commitment to ESG initiatives and volunteering. This assistant role offers genuine ownership and the opportunity to shape company culture. Key responsibilities for this FOH (Front of House) / Operations Assistant position: • Greeting all guests in your assistant capacity, providing meeting refreshments and maintaining the meeting room booking system, • Helping to organise company social activities, team and corporate events in London and internationally – a key part of this assistant role, • Supporting team members, office operations and processes as the go-to assistant, • Setting up initiatives for charity days/volunteering and supporting wider ESG initiatives, • Ordering supplies and maintaining the office as the office assistant, ensuring a comfortable environment, • Organising meetings, preparing documentation, organising catering and maintaining up-to-date records for the London office in this assistant position, • Booking couriers, sorting post, inputting data into team diaries and arranging cars/taxis, • Helping with meetings, travel plans and logistics for junior team members as their assistant, • Booking restaurants and staying in-the-know about new openings and cool venues, • Ideally some office based experience in a front of house or customer services experience within a professional services/financial environment, • Knowledge of Microsoft Outlook, Zoom and calendar management, • Passionate about supporting a forward-thinking work environment in an assistant capacity, • Sociable, friendly and enthusiastic with a charming, warm and professional nature, • Someone who takes ownership and sets high standards in their assistant position, • A "roll up their sleeves", can-do, proactive attitude, • A self-starter who will foster the environment and take initiative to develop company culture, • Innovative, dependable and exhibits the highest standards of reliability, • Ability to multitask whilst maintaining a high level of accuracy and quality of work as an assistant, • Excellent written and oral communication skills in English, • Educated to A-level standard or equivalent and/or Oxford Media Business School / Quest or relevant experience

Our client is a leading boutique financial search firm and they are looking for an experienced PA to predominately (70%) support the founder whilst also providing some assistance to 4 consultants and managing the office. They are a small, really friendly and passionate team with a family feel and they place high value on discretion, respect, loyalty and integrity. The role will be supporting the founder 70% of the time managing his business and some personal affairs. You will be liaising with his clients and need to be a great ambassador for him, managing his time efficiently, gatekeeping and being his eyes and ears. The team and office management duties will take up the other 30% and as it's a small office it's a muck in mentality. Their offices are based in Mayfair but they work Fridays from home. They want someone with experience and as such are willing to offer flexible start and end times (i.e 9.15am - 4.30pm) to accommodate candidates who might have childcare commitments. Duties will include but not be limited to: EA duties: • Complete inbox, diary and LinkedIn management., • Handle calls in an appropriate and professional manner., • Arrange meetings and lunches with clients and candidates., • Prepare documents for candidate meetings., • Edit and proofread internal documents., • Prepare, edit, proofread and print documents and assignment reports for client meetings., • Booking restaurants, travel, sports bookings, medical appointments and insurance., • Support with administration work for charities the founder is affiliated with ad hoc errands (e.g. help with family admin, presents and gifting, holiday planning and booking, children’s events etc.)., • Responsible for the general upkeep of the office., • Meet and greet guests., • Book and prepare meeting rooms., • Manage the company’s soft and hard filing systems., • Process Consultants’ monthly expenses and monthly accounts., • Assist with onboarding and training of new staff (interns / juniors)., • Maintain online presence and ensure the website is kept up to date., • Handle stationery orders., • Ensure the office’s software and hardware is kept up to date and handle any issues., • Take initiative and advocate for the improvement of processes and software., • Monitor and complete awards submissions., • Ad-hoc operational / research project assistance when required. Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.

Our client is a leading executive search firm with offices in the UAE, Hong Kong, NY and Singapore. They are looking for an experienced, first class EA to support their super busy CEO and provide light touch support to their Senior Leadership Team (70:30 split). They are a rapidly growing business and so it’s a very exciting time to join the business as it scales. As such they are looking for an EA plus, who is able to take on work beyond the core EA duties and who dive into the detail and understand the business context so they can see round corners, pre-empt and help drive things forward. Someone with strong Excel skills is essential as the CEO loves a spreadsheet and you will be helping with data analysis and reporting in excel. The senior leadership team are an intelligent, passionate and impressive bunch who work incredible hard and whilst they are looking for someone with an equally strong work ethic and skillset who is willing to go above and beyond in this role, they are also really lovely and approachable people. The company is around 70ppl strong with an excellent team culture and friendly ethos. Duties will include but not be limited to: EA & Operational Responsibilities • Provide comprehensive diary and inbox management for the Executive Team (including scheduling across time zones, prioritising requests, and managing competing demands)., • Reconcile monthly expenses, credit card spends, and receipts accurately and promptly., • Prepare and format board reports, meeting papers, and presentation decks to a professional standard., • Draft and proof correspondence, work with CoS on internal announcements, and executive-level communications., • Liaise with internal teams and stakeholders to ensure priorities and deliverables for the Executive Team are met., • Partner closely with HR, Operations, and Finance on cross-functional projects and reporting cycles., • Support the delivery of company-wide events, such as Vision Events, leadership offsites, L&D sessions, and social initiatives., • Arrange complex travel itineraries for multiple executives, including flights, accommodation, visas, and ground transport., • Prepare detailed travel and meeting itineraries, ensuring executives are fully briefed., • Be the first point of contact for senior visitors and clients, providing a polished and professional welcome., • Build trusted relationships across the firm and with key external partners., • Ensure meeting rooms and office spaces are set up and managed smoothly for high-profile meetings. Please note, that due to the high volume of applications we receive for every jobs we post, we are only able to respond to successful applicants

Your new company A prestigious real estate firm based in the heart of London's West End, renowned for its high-end property portfolio and dynamic team culture. With a reputation for excellence and innovation, the company offers a supportive environment where professional growth is encouraged. Your new role As a Junior Executive Assistant, you will provide vital support to senior leadership, managing diaries, coordinating meetings, preparing documents, and handling confidential communications. You'll play a key role in ensuring the smooth running of day-to-day operations, with exposure to high-level decision-making and strategic initiatives. The role offers one day per week working from home. What you'll need to succeed You'll need strong organisational skills, attention to detail, and the ability to manage multiple priorities efficiently. Excellent communication skills, discretion, and a proactive attitude are essential. Previous experience in an administrative or assistant role is preferred, ideally within a fast-paced corporate or professional services environment. What you'll get in return A competitive salary of £35,000-£45,000, hybrid working with one day from home, and the opportunity to grow within a respected real estate company. You'll benefit from a collaborative team culture, professional development opportunities, and a prime West End office location. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays

We are seeking a highly organised, professional, and proactive Personal Assistant to provide comprehensive support to a senior leadership team, based at their London Head Office. Temp, temp to perm, and perm applications will all be considered. This candidate will play a pivotal role in managing complex diaries, coordinating meetings and events, preparing documentation, and ensuring smooth communication between the Head Office and our global network of schools. The role requires exceptional attention to detail, strong interpersonal skills, and the ability to manage multiple priorities in a fast-paced and international environment. This is an excellent opportunity for someone who thrives on organisation, collaboration, and discretion, and who takes pride in contributing to the success of a mission-driven business. The successful candidate will have Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and confidence using SharePoint and online collaboration tools, as well as significant proven experience supporting senior leaders or executives in a fast-paced corporate or international environment. There is a preference for degree-educated candidates. Hours – 9am-6pm Based – fully office-based Duties include but are not limited to: • Complex diary management for multiple senior executives, • Coordinate meetings across multiple time zones, • Prepare agendas, minutes / circulate & track follow-up actions, • Complex travel including visa, booking and flights, • Support formatting of presentations, board packs, and reports, • Organise and support events, • Expenses management, • Monitor projects and key deliverables, • Liaise with external stakeholders, • Handle confidential and sensitive information, • Provide flexible administrative support across departments, • Assist with proofreading and formatting communications, • Undertake ad hoc projects and tasks as required

Executive Assistant £60,000 - £65,000 City of London Maternity Cover A fantastic opportunity for an EA who is looking to take the next step in their career, to take on a C-Suite level EA role, providing support to the CEO and COO of a global finance firm located in the City. This is a maternity contract for 9 months initially, with a November start ideally to allow a handover. This is an incredibly busy role, very fast paced, and would suit someone who comes from banking or perhaps has some experience working on the trading floor. This is a full on role where the EA will be expected to deliver first class EA support, be highly flexible to meet the CEO needs, and be confident to hit the ground running. 5 days in the office What you’ll do: • Extensive complex diary management for the CEO, • Arrange all meetings internal and external meetings, including logistics, • Proactively schedule and arrange all travel, including flights, visas, currency exchange, chauffeurs and hotels, • Processes of monthly expenses and reports, • Oversee the preparation, execution, and tracking of key documents, including contracts, electronic approvals (Docusign), and executive-level authorisations, • Maintain strict confidentiality and discretion in handling sensitive information, • Act as gatekeeper to the wider business as required, • Ability to maintain confidentiality on all aspects of workload, • Resilient and able to keep 1 step ahead, • Ability to remain calm under pressure, • Proactive ‘can-do’ approach, • Highly organised and capable of multi-tasking Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

Job Title: Executive Assistant & Office Manager Location: Central London Salary: £50,000 - £65,000 (DOE) Type: Full-time A growing financial firm in the heart of London is seeking a highly organised, proactive, and adaptable Executive Assistant & Office Manager to join their close-knit team. This unique role combines executive support to the CEO with broader office management responsibilities, offering a dynamic and varied day-to-day. The Role: This is an equal split role, where you will provide Executive Assistant support to the CEO (including both business and personal support) and manage the office operations for the wider team. You will become a key member of a collaborative and ambitious environment, supporting both the people and processes that keep the firm running smoothly. Executive Assistant Responsibilities: • Provide high-level support to the CEO, including diary and inbox management, scheduling meetings, and coordinating travel arrangements., • Assist with both business and personal tasks for the CEO, ensuring priorities are managed efficiently., • Support wider team members as needed with administrative duties and coordination., • Prepare reports, presentations, and documents, ensuring accuracy and attention to detail., • Manage confidential and sensitive information with discretion and professionalism.Office Management Responsibilities:, • Oversee the smooth running of the office, including facilities management, vendor coordination, and office supplies., • Organise office moves, seating plans, and space planning to optimise the workplace environment., • Ensure compliance with health and safety regulations and maintain a safe, well-functioning office., • Plan and coordinate team events, meetings, and other internal initiatives., • Act as the central point of contact for IT, maintenance, and other service providers.Requirements:, • Proven experience in office management, facilities management, or executive support in a professional environment., • Demonstrable experience as an Executive Assistant to senior leadership, ideally supporting both business and personal tasks., • Exceptional organisational and multitasking skills, with the ability to manage competing priorities., • Strong communication and interpersonal skills; confident in liaising with senior stakeholders., • High proficiency in Microsoft Office, including Excel, Word, and Outlook., • Proactive, adaptable, and a problem-solver with a hands-on approach. This is an exciting opportunity for a versatile professional who thrives in a fast-paced, growing environment. You will play a pivotal role in supporting the leadership team while ensuring the office operates efficiently and effectively. Please apply below if this could be the perfect role for you! REF: OE128863 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

A fantastic opportunity has arisen for an experienced and proactive PA to join a high-performing and fast-paced Private Equity firm based in beautiful offices in Marylebone. This is a pivotal support role working 1:2 for a Partner and a Director: two exceptionally busy and dynamic individuals, requiring a sharp, confident, and highly organised PA who thrives on being indispensable. You will be joining a tight-knit and collaborative team of PAs who support each other and enjoy a warm, friendly culture. The firm is known for its supportive leadership, and genuine appreciation of its people, this is a workplace where your contribution is noticed and valued. A supportive and fun environment where the PA’s are valued and looked after. The Role: This is a true right-hand PA position offering a great level of involvement. You'll need to be a self-starter who enjoys taking initiative, managing multiple priorities, and ensuring the smooth running of your executives’ day-to-day. Your responsibilities will include: • Extensive and ever-changing diary management, • Coordinating complex, multi-stop international travel arrangements and itineraries, • Inbox management and gatekeeping – acting as the first point of contact and managing communications efficiently, • Preparing documentation ahead of meetings (board packs, investor reports, presentations etc.), • Handling confidential information with discretion, • Assisting with personal duties when required, • Managing expenses and invoice processing, • Taking ownership of small projects and internal initiatives – this is a role where you'll be trusted to run with things You will ideally have: • Solid PA/EA experience at senior level, ideally within financial or professional services (Private Equity experience a bonus but not essential), • Strong communication and interpersonal skills – able to liaise with gravitas at all levels, • A calm and professional approach with a good sense of humour, • High attention to detail and a knack for staying one step ahead, • The ability to juggle multiple demands while keeping a cool head under pressure Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

Events Executive, Central London – Hybrid £45,000 + bonus + benefits 22560 Do you have 3-5 years’ experience of managing professional business events? Have you had responsibility for the end-to-end management of events up to 100 attendees? Are you methodical, highly organised with excellent project management skills? Can you think on your feet and remain calm when plans are changing? Do you have a strong interest and understanding of financial services, private equity and venture capital? Are you a confident communicator and a collaborative team player who’s keen to learn and will enjoy working in a fast paced environment? A leading membership organisation in the private capital arena is looking for an enthusiastic and resourceful individual who will take pride in delivering events to a very high standard to join their Events Team. The majority of events will take place in London with some events requiring travel within the UK. What you’ll be doing day-to-day: • Full end-to-end event planning, management and delivery of designated events, • Sourcing and booking venues and suppliers, • Liaising with the marketing team to ensure all event marketing activities are completed, • Liaising with venues on setup, catering and audio-visual requirements, • Researching, arranging and managing speakers for events, • Collecting event feedback and producing debrief reports, • Delegate management; including event bookings and correspondence, • Maintaining records of attendee numbers and sales in CRM Evovos and relevant spreadsheets, • Working on-site ensuring the smooth delivery of all events, • Wrapping up post event including full evaluation and reporting, • Ensuring the CRM is updated, • Previous experience of the full end to end process of managing professional business events for 100 attendees, • Excellent organisational skills, able to manage multiple tasks while maintaining high quality standards, • Excellent writing, presentation and proof-reading skills with a high attention to detail, • Confident communication skills and a professional telephone manner, • Competency using Zoom or an event platform, • Experience of using both a CRM such as Microsoft Dynamics along with a CMS platform, • Strong proficiency in Microsoft Office, • Professional appearance and personal skills to act as an ambassador to both internal and external stakeholders, • Positive and proactive attitude

CO11551 We are seeking a confident, polished and professional PA to MD with front of house duties for a renowned super luxury real estate firm. Based 5 days a week from the chic head office in Central London, as PA you will provide business and private support to a dynamic, fast-moving principal, as well as acting as a first point of contact and face of the company for any ad-hoc visitors, requiring excellent communication and interpersonal skills. Key responsibilities for this PA role will include; -Diary, inbox and travel arrangement -Document preparation and assistance with presentations and reports -General admin support -Research -Expense management -Assisting with the upkeep of the office, ensuring the office is well presented and well resourced at all times -Private duties, such as restaurant and holiday booking and any ad hoc private errands as required. A really exciting opportunity for a slick, client-facing PA to join this prestigious luxury firm. We appreciate every application but are unable to respond individually to each application due to the high volume of applications that we receive.

Are you energetic, outgoing, and commercially minded? Do you love meeting new people and exploring London? We are looking for three Sales Representatives to join a small, dynamic team bringing an innovative SaaS solution to retailers across the city. This is an exciting opportunity to be part of a fast-moving tech business that’s transforming the way retailers handle quick-commerce and local fulfilment. You will be representing a cutting-edge order fulfilment and delivery platform that enables stores to offer services such as click & collect, locker pickup, and ultra-fast delivery. What you will be doing do: • Identify new business leads and pitch the platform to potential retail clients, • Conduct face-to-face meetings and presentations across London, • Follow up on leads, analyse the market, and help grow the customer base, • A confident, outgoing personality with plenty of enthusiasm, • Strong communication skills and a willingness to pick up the phone Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

Executive Assistant to Owner Salary: £45 to £55,000 (DOE) + bonus and excellent perks Location: London (Hybrid working offered) We’re working with a highly successful and sociable organisation within the hospitality industry looking for a polished, proactive, and emotionally intelligent Executive Assistant to provide first-class support to the Founder and wider Board. This is a fantastic opportunity for an EA who enjoys variety, thrives in a fast-paced environment, and can confidently act as a trusted ambassador for senior leadership. The Role This is a broad, involved position supporting a high-performing leadership team. You’ll manage complex diaries, coordinate board meetings, and handle confidential matters with professionalism and discretion. You’ll also play a key part in hosting VIP guests, arranging high-profile events, and ensuring the smooth running of office operations. Key Responsibilities • Provide seamless executive support, including diary management, travel coordination, and meeting logistics., • Manage board meetings, prepare papers, take minutes, and follow up on actions., • Act as the first point of contact for VIP clients and key stakeholders – representing the business with confidence and warmth., • Oversee key operational elements such as office coordination, company assets, and healthcare administration., • Collaborate on internal events and employee engagement initiatives., • Handle ad hoc administrative and project tasks with initiative and precision. About You • Previous Executive Assistant experience supporting senior leaders or a board., • Strong gravitas and emotional intelligence – able to build credibility quickly and push back where needed., • Highly professional and personable – a true ambassador for the leadership team., • Exceptionally organised, detail-oriented, and adaptable., • Confident communicator with excellent written and verbal skills., • Enjoys being involved, working collaboratively, and contributing to a sociable, high-achieving culture. Why Apply? This is a fantastic, varied, and high-profile EA role within a friendly and ambitious team. You’ll work in a supportive hybrid environment with great perks, strong exposure at board level, and plenty of scope to make the role your own.

Team Associate – Chief Investment Office City of London | £30,000 | Hybrid working after probation We’re seeking a proactive and highly organised Team Associate to join our Chief Investment Office. This is a fantastic opportunity for someone with experience as an Administrative Assistant or Junior EA/PA looking to step into a dynamic, professional finance environment. You’ll play a pivotal role in ensuring the smooth running of the CIO team, supporting senior stakeholders and contributing to key governance and operational processes. • Organising meetings, • Taking minutes, • Chasing actions, • Organising travel, • Taking over expenses inputs to Concur, • Coordinating team output, • Running diaries, whether committee, team and individual, • Managing manager emails, • Monitoring HR matters (office attendance, holiday coverage), owning team CPD, monitoring training, • Coordinate TCFD, engagement and shareholder voting processes, • Act as CIO marketing point person, • Maintain ToRs/policies/committee structures Candidate Requirements:, • Previous experience as an Administrative Assistant, Team Assistant, or Junior EA/PA, • Strong organisational and multitasking skills, • High attention to detail and accuracy, • Confident communication skills across all levels of the business, • Proficiency with Microsoft Office and Concur (desirable), • Ability to work independently and as part of a collaborative teamREF: JGA131718 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

Live out Executive/Personal Assistant required in Fitzrovia – ASAP Start Our client is looking for a highly proactive and professional Executive/ Personal Assistant with proven experience with HNW clients to join their team in both their professional and personal endeavours. Highlights • Start: ASAP, • Location: Fitzrovia, • Working Hours: Monday- Friday with flexibility A successful technology entrepreneur is seeking a proactive, organised and diligent executive assistant to support the principal and his family in both professional and personal matters. Your role would be to manage travel arrangements, diary scheduling and car bookings, and to oversee office and household administration as needed to ensure the smooth running of the family’s daily life as well as the principal’s business life. The principal holds his own work to an extremely high standard and looks for the same from each person on his team. He and other members of the team will support and guide you in what needs to be done, but an extremely attentive, flexible and empathic attitude is required at all times. The principal values accountability, flexibility (his time has a premium, so a willingness to adapt your schedule to his is sometimes needed), and initiative. The principal values a work-life balance himself and wants the same for everyone on his team but also knows that sometimes things just need to get done and that speed of capitalising on opportunities can make all the difference between success and failure. You will report directly to the operations director (who is the principal’s right-hand person) and liaise with other staff and suppliers as needed. There may also be some liaison with the principal’s family. Duties included but not limited to: • Travel planning, including researching options, drafting itineraries, booking flights, managing flight changes etc, • Managing schedules, booking, and confirming business meetings ahead of time., • Organising personal diaries, such as doctors’ appointments and dinner reservations., • Handling communications with impeccable attention to punctuation, spelling and detail, • Anticipate last minute schedule changes and confidently manage disrupted plans, ensuring seamless adjustments and minimal impact to the overall itinerary, • Running errands to ensure smooth household operations, • Potential performance-based salary growth, • Strong attention to detail, especially in written communication, • Excellent at prioritising task, willing to go above and beyond in high pressure situations, • Completely comfortable working independently

A very down-to-earth and considerate HNW couple are looking for a Private PA to manage their own and their young and growing family’s lives. The role is based partly at their home in North London, partly in their office in Central London and partly from the candidate's own home. The Role : • All-round family support, • Diaries, liaising with his business PA, • London home – property management and household staff management – housekeeper and nanny, • 2nd home in Europe – property management and housekeeper, and caretaker, • Sourcing furnishing items for homes in London and Europe, • Family travel booking, holidays, weekends away, research, etc., • Staff holiday schedule, payroll, • Medical appointments for all, restaurants, entertainment, sports court bookings and other appointments/bookings, • Couple and children’s entertainment, parties, dinners, etc, including chefs, entertainers, children's classes, etc., • Maintenance and insurance of an extensive art collection, • Other insurances, including cars, plus MOTs, servicing, permits, etc., • Food and other orders, managing utilities and all household costs, • Liaising and managing school correspondence – later down the line, • Previous Private PA experience, • Proactive – the role will grow, • Intelligent with high EQ, • Highly organised, • Kind and caring, social, good sense of humour, • Motivated, high energy, • Well spoken, well presented, • NO NEED TO BE A DRIVER

Personal Assistant to the CEO Location: Central London | Salary: £50,000 + bonus & benefits Full-time (37.5 hrs/week), Permanent | Start: ASAP (depending on notice period) A fantastic opportunity to support the dynamic CEO of one of the UK’s leading barristers’ chambers. You’ll play a vital role in managing her day-to-day activities and ensuring the smooth running of her schedule. This is a varied, fast-paced role ideal for someone organised, proactive, and confident liaising at senior levels. Key Responsibilities Administrative Support Manage complex calendars and meeting logistics Organise UK and international travel Maintain filing systems (digital and physical) Oversee CEO’s social media accounts Process expenses and invoices Communication & Liaison Act as first point of contact for the CEO Manage inbox and screen calls Draft professional emails, reports, and documents Liaise with barristers, clients, and staff Coordinate internal events and business development activities Project & Team Support Lead and support ad hoc projects and research Provide general admin assistance across the wider team Participate in team meetings and contribute to chambers’ operations About You Strong interpersonal and communication skills Highly organised with attention to detail Able to multitask, prioritise, and remain calm under pressure Proactive and able to work independently and as part of a team Discreet when handling confidential information Confident using MS Office (Word, Outlook, Excel, PowerPoint) Minimum 2:1 degree or equivalent experience What We Offer £50,000 salary + discretionary bonus 23 days’ holiday (increasing to 25) + bank holidays and special leave days Excellent benefits: private medical, life insurance, GP service, season ticket loan, cycle scheme, pension (6% employer contribution), wellbeing events Modern offices with bike storage, showers, games room, and free breakfast Hybrid working (after probation), with core office presence About Us We are a leading barristers’ chambers with offices in London and Asia, With almost 200 barristers (55 KCs) and 50+ staff, we specialise in a wide range of legal sectors, often handling high-profile cases. We’re committed to excellence, inclusivity, and innovation—and we support staff development and wellbeing in a friendly, open culture.

Legal PA - Private Client & Tax and Family | Blackfriars, London We're delighted to be working with an exceptional City law firm known for its client-centric service, friendly environment, and team collaboration. They are now looking for a Legal PA to join their Private Client, Tax and Family team. What makes this role stand out: Bankside location: Modern offices with a welcoming atmosphereMonday to Friday, full-time office-based role (3/2 hybrid after probation)Competitive salary up to £48k, plus benefitsSupportive and close-knit team cultureOpportunity to work with high-net-worth clients Key Responsibilities: Inbox, diary, and travel management for a team of fee earnersPreparing and formatting legal documents and correspondenceHeavy billing and time recording with confidenceLiaising with clients, including high-net-worth individualsAnswering calls and managing expensesSupporting business development tasks and internal eventsProviding ad hoc administrative support across the team What we're looking for: Previous Legal PA experience (4+ years) within a City law firmStrong billing experience (ideally with 3E) and excellent client service skillsConfident communicator with a professional and friendly mannerProactive, flexible, and happy to get stuck into any taskA bubbly personality with a good head on their shouldersExcellent attention to detail and organisational skillsComfortable working in a fast-paced, varied environment This is a fantastic opportunity to join a growing team at one of the most respected firms in the City. If you're ready to bring your energy, expertise, and enthusiasm to a role where you'll be truly valued - we'd love to hear from you. Apply now with your CV - this is a role you won't want to miss! Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.

Permanent Team Administrator Prestigious Membership Organisation Central London - Hybrid - 2-3 days office based with some flexibility £28000-30,000 + excellent benefits Are you highly organised, detail-oriented, and looking to build a career in administration, events or data management? This full-time role offers an exciting opportunity to support a dynamic team at a prestigious membership organisation at the heart of the UK's finance industry. This is a varied and fast-paced position where you'll provide essential support to a busy team, helping to deliver high-profile events and manage critical data and administrative processes. You'll thrive in a high-pressure environment, handling multiple tasks with professionalism and a positive, can-do attitude. What You'll Be Doing Team Support • Support the Events Delivery team with delegate and speaker coordination for flagship industry events, • Assist with diary management for senior team members, • Maintain accurate records using the CRM system (Microsoft Dynamics preferred), • Coordinate internal and external communications related to events, • Arrange speaker/panel calls and assist with content planning, • Manage bookings and communications before and after events, • Maintain departmental systems, files, and databases, • Strong administrative and organisational skills, with a process-driven mindset, • Excellent time management and ability to prioritise tasks under pressure, • High levels of accuracy and attention to detail, • Comfortable working across multiple systems - MS Office and ideally CRM platforms (Microsoft Dynamics), • Clear, confident communication skills and a collaborative, team-oriented approach, • Be part of a prestigious, well-respected membership organisation supporting the UK's financial industry, • Contribute to the delivery of high-profile industry events and initiatives that shape policy and practice, • Work in a friendly, inclusive and highly professional team, with regular social events and a strong collaborative culture Apply now to be part of something impactful. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.

A rare opportunity to join a high-performing and exceptionally collaborative Capital Markets team within a globally respected investment firm. Based in beautiful offices near Soho, this Executive Assistant position is ideal for someone who thrives in a fast-paced, team-first environment where excellence and discretion are second nature. This is not your typical EA role. You'll be at the very heart of the firm's capital formation efforts - supporting an intellectually curious, driven and supportive team, with the main day to day support to a Senior SVP & Head of International Capital Markets division, as they partner with some of the world's most innovative technology-focused investors and entrepreneurs. The Role: Supporting senior leaders within the Capital Markets Group, your role will be varied, proactive and truly valued. You'll manage complex calendars across global time zones, coordinate travel (always with a plan B in mind), and be trusted to handle high-level client interactions with first-class care and poise. A large part of this role also involves contributing to a longer-term, strategic view - helping institutionalise investor engagement processes, track relationships in Salesforce, and provide vital administrative project support across the team. You'll work closely with a brilliant Senior EA and enjoy the camaraderie of a supportive and well-respected London office. Flexibility and responsiveness (even out of hours from time to time) will be key, as will your natural discretion, ability to manage competing priorities and genuine interest in the world of private capital. Key Responsibilities: • Own and manage multiple busy diaries and meeting schedules across international time zones, • Seamless coordination of complex, ever-changing travel itineraries (domestic and international), • Proactive upkeep of meeting notes, contact information, and investor data in Salesforce, • Internal and external meeting coordination, including prep materials and follow-up actions, • Team event planning and support, including off-sites and strategic sessions, • Monthly expense processing and ad-hoc reporting, • Provide wider administrative and project support to the Capital Markets team, • Minimum of 2 years' experience in a senior-level EA or administrative role - from VC, PE, Private Wealth, Financial Consulting or top-tier Banking, • Naturally proactive, adaptable and quietly confident - able to think ahead and stay two steps in front, • Poised, polished and trustworthy - someone who builds rapport with ease and can handle sensitive information with care, • Detail-oriented, organised and highly efficient-able to prioritise and pivot at speed, • Tech-savvy-comfortable with Microsoft Office, with a working knowledge of Salesforce (or willingness to learn), • Calm under pressure and solutions-focused-someone who takes pride in their work, no matter how big or small the task This firm combines the pace and energy of a top-tier investment house with a warm, inclusive and collaborative culture. People here genuinely enjoy working together, and the leadership team values and invests in their support function. Expect to work with smart, grounded people who operate at pace, but with care and respect for one another. The firm operates a hybrid model (4 days in office), offers a very competitive salary, excellent bonus potential, and exceptional benefits including private medical, generous pension contributions and lots of thoughtful extras. If you're a commercially astute EA looking to join a dynamic team where your work truly matters-and you thrive in a polished, fast-paced investment environment-we'd love to hear from you.

A hugely successful family investment office is looking for an accomplished and ambitious PA to join their team as PA to the CEO and Senior Partner. This role will also involve some ad-hoc support to the chief of staff & COO. Based in beautiful offices in The City, you will form part of an incredibly friendly team. This role also offers a small portion of private PA support the CEO and Senior Partner. Duties include: • Diary management – scheduling meetings and appointments in business diaries and the domestic diaries of the Senior Partner and CEO, • Meeting management - scheduling, preparing rooms and documentation, • Extensive telephone liaison at all levels – internal and external, including with UHNW clients, • Acting as point of contact, • Managing logistics for all national and international travel arrangements, including visas, itineraries, and any necessary paperwork/administration, • Compiling itineraries and agendas, • Processing invoices and expenses, • Assisting with the preparation of reports and presentations, • Assisting with the management of the home estate on behalf of the Senior Partner/CEO, including: managing utility bills, liaising with domestic staff; and management of school diary requirements, • Administrative support to the CEO/Senior Partners’ charity, as required, • Travel booking support for the Company’s UHNW clients, as required Person specification: • Min. 2 years experience in a similar PA role, • UHNWI experience desirable, • Confident, driven, articulate, • Expectational attention to detail and strong written and verbal commutation skills, • Committed team player, • Utmost confidentiality, discretion and diplomacy, • High attention to detail, accuracy, time management and conscientiousness Bain and Gray are equal opportunities employers. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

Executive Assistant Opportunity – Private Family Office | London-Based | Immediate Start Salary C£80,000 plus travel allowance, plus bonus and benefits We’re hiring an exceptional Executive Assistant to join a prestigious private family office, providing seamless, high-level support to the CEO (40%), CIO (40%), and CFO (20%). This is a unique opportunity to work at the heart of a dynamic, fast-paced environment, supporting senior executives with both business and lifestyle coordination across multiple time zones. Key Responsibilities: • Manage and optimise complex calendars, including scheduling across multiple time zones and coordination of high-level internal and external meetings., • Act as primary contact between shareholders, executives and stakeholders (family members, internal teams, legal counsel etc.)., • Manage inboxes and handle confidential correspondence and documentation with discretion and precision, and in line with any regulatory requirements., • Draft, proofread and manage high quality communications, reports, presentations and briefing materials., • Prepare executive meetings, including compiling agendas, background materials, follow-ups, room and ICT set-up and testing., • Demonstrate key contact recognition; a strong understanding of the family, executives and stakeholders, understanding their preferences and anticipating their needs, • Coordinate intricate domestic and international travel, including accommodation and visa arrangements., • Create comprehensive itineraries and contingency plans to support positive travel experiences., • Manage business and personal travel for the executives and shareholders as required., • Support the executives and shareholders as needed with family and lifestyle requests., • Project and Administration Management, • Take ownership of special projects to include assist in project tracking, investment updates and management of key action items. What We’re Looking For: Minimum 10 years’ EA experience at C-suite level Background in Family office, Start up or similar environment Strong understanding of financial/investment terminology Advanced MS Office and DocuSign skills Multilingual (Arabic highly desirable) Calm, resourceful, and emotionally intelligent under pressure This is a London-based role requiring flexibility and a proactive mindset. If you’re a loyal, discreet, and highly capable EA ready to take on a new challenge, we’d love to hear from you.

Executive Assistant – London Office Location: London, UK Industry: Finance Investments Working Format: Hybrid, 4 days in 1 at home A leading merchant investment firm is seeking an experienced Executive Assistant to join its London office. This role provides comprehensive support to a Senior Management Team member and their wider organisation. The position requires a highly adaptable and proactive administrative professional who can also assist multiple business units, ensuring seamless coordination and efficient operations across the firm. The ideal candidate will thrive in a fast-paced, dynamic environment, demonstrate exceptional organisational and communication skills, and maintain a high level of professionalism and discretion at all times. Key Responsibilities Executive Support Provide high-level administrative support to a Senior Management Team member and their team. Manage complex and demanding calendars, including scheduling internal and external meetings and conference calls across multiple time zones. Coordinate extensive domestic and international travel arrangements, including itinerary management, expense tracking, and invoicing. Prepare, edit, and format correspondence, presentations, reports, and other documentation. Prepare and distribute meeting agendas and materials, including PowerPoint presentations. Process and submit weekly expense reports via Concur and handle paper submissions as required. Manage invoice processing and tracking. Handle incoming calls and welcome visitors at the London office reception. Maintain confidentiality and handle sensitive information with the utmost discretion. Collaborate effectively with colleagues across the firm’s global offices and administrative teams. Assist in planning and coordinating office events, meetings, and conferences, including logistics and catering arrangements. Qualifications & Experience Minimum 5 years’ experience in an Executive Assistant or senior administrative support role within a fast-paced, professional environment. Experience in a smaller office setting and supporting multiple stakeholders is highly desirable. Exceptional organisational skills and meticulous attention to detail. Excellent written and verbal communication skills. Proven ability to prioritise and manage competing demands in a deadline-driven environment. Strong sense of professionalism, discretion, and integrity in handling confidential information. Demonstrated ability to build strong working relationships and collaborate effectively across all levels of the business. Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SAP Concur. Benefits: Disc Bonus, Healthcare, Dental Care, Eye Care, Gym membership, Penison, Travel insurance, Season ticket Loan

Senior PA Job Description Marcilly Recruitment is seeking an extremely high calibre Senior PA with a minimum of eight years’ experience working in a demanding, UHNW private household. The successful Senior PA will be someone who is hugely personable, charismatic, loyal, enthusiastic and capable of working in a pressurised and demanding environment with a huge workload, working efficiently with pace. They must be a strong team player with excellent communication and negotiation skills. What is paramount for the role is a good eye for detail, delivering the very highest of standards in every aspect of your work. Marcilly Recruitment’s high-profile client would like someone who has demonstrated close, long-term relationships with their previous employers. Discretion and professionalism are also key because of the close working relationship and high-profile nature of the role. There is a Junior PA in place to help with the day to day management of the residence, but the Senior PA will be responsible for overall household management and ensuring the main London residence is operating at full efficiency at all times. Delegating responsibilities as appropriate. The successful Senior PA must have strong business acumen, initiative and refined systems and processes they can bring to the role to make the family office, household and any projects run more efficiently. They are very open to people fine tuning the operations where needed and will welcome new ideas to ensure everything in this chaotic environment can run more smoothly. Salary: £85K-£125K - there is flexibility for the perfect candidate Benefits: bonus; medical; pension; 25 days holiday and lots of generous gifts Start date: flexible for the right candidate - this will not be a rushed hire Location: on site five days a week with some flexibility when the principal is travelling for business Hours: 08:30 - 17:30 / 9am - 6pm with flex around this as it can be a very demanding role This Senior PA role is working as part of a fantastic support team within the family office. They are super personable, professional and collaborative to ensure they achieve the principal's goals. Senior PA Responsibilities • Management of London residence and London household staff: Oversee daily household operations, supervise staff (housekeepers, chefs, gardeners), manage schedules, and hire and train new staff., • Maintenance and upkeep of London residence: Conduct regular inspections, arrange repairs, manage inventory, and oversee landscaping and garden maintenance sharing report with the principals regularly. Accompany and schedule all contractor/maintenance visits to London residence, ensuring protocol is met., • Manage/take care of visitors and guests to London residence. Ensure house staff are aware of arrivals/departures/requirements ahead of time., • Help to organise and coordinate events and parties at London residence., • Liaise with the Chef on daily basis to confirm menus for the principals, keeping chef & housekeepers up to speed on movements & timings., • Ensure London residence is fully prepared for family arrival - flowers, food stock, cleaning/maintenance etc – liaising with family for any special requests., • Extensive global travel planning with close attention to detail and familiar with last minute changes; arranging itineraries, accommodation, visas, private jets, yachts, ground transportation, staff etc – Travelling with principal when required (mainly school holidays), • Management of packing and unpacking for all trips the principal makes., • Management of principal’s product cupboard (makeup, beauty, supplements etc) – ensuring stock checked daily and any new products bought., • Responsible for all gifts given by the principal (including flowers), proposing gift ideas and signing off with the principal ahead of time. Responsible for wrapping/tracking and delivering of gifts – ensuring selection of cards, gifts, gift wrap/bags always stocked., • Management of Principal’s extensive wardrobe – responsible for ensuring systems and high standard of organisation is always adhered to., • Work with the EA to manage personal upkeep and wellness schedule for the principal – make sure regular facials, massages, treatments, hair, nails etc. are maintained and up to date, ensuring records are kept for invoicing purposes., • Manage weekly exercise schedule, booking classes and personal trainers., • Work closely with the EA to manage the principal’s daily, weekly, monthly and yearly calendar., • Assisting with timekeeping and anything required ahead of meetings and appointments., • Update and manage invitation list ensure and manage RSVPs accordingly., • Project management for the house and the principal’s personal life. Marcilly Recruitment is a boutique London based recruitment agency specialising in business operational and administrative support and private household recruitment in the UK and Middle East. Unfortunately, due to the extremely high volume of applications we receive, we are not able to respond individually to each one. If you have not heard from us within five working days, then sadly your application has been unsuccessful.

Executive Personal Assistant to UHNW Principal - London - ON site A rare opportunity has arisen for an exceptional Personal Assistant to support a highly accomplished and globally active principal. This is a London-based position offering international exposure and the chance to work at the very highest level of executive support. The successful candidate will bring intelligence, composure, and absolute discretion — providing seamless management of the Principal’s professional and private commitments across time zones. This is a role for a career PA who thrives in a dynamic, fast-paced environment and enjoys operating one step ahead. Key Responsibilities • Extensive diary and travel management across global regions., • Coordination of meetings, events, and logistics across business and private schedules., • Acting as a central liaison between the Principal’s corporate teams, family office, and private affairs., • Preparing high-quality briefing materials, itineraries, and correspondence., • Managing confidential information with impeccable professionalism and judgement. This role will suit an experienced PA or EA who has supported a senior executive, chairman, or principal within a complex, international environment. You’ll bring a polished approach, excellent judgement, and the ability to remain calm and proactive under pressure. Key attributes: • Outstanding organisational and communication skills., • High emotional intelligence and natural discretion., • Confident working with senior stakeholders and global teams., • Anticipatory mindset — able to foresee needs and manage priorities intuitively. Travel: Occasional international travel. Reporting: Directly to the Principal. Remuneration: Highly competitive and reflective of experience. Confidentiality: This role requires the highest level of discretion. A strict non-disclosure agreement will apply.

Team Assistant (RA11421) We’re working with a highly regarded boutique executive search firm with a strong presence across the US and Europe. Specialising in private equity and investment banking, the firm is known for its impressive client base and collaborative, high-performing culture. They are seeking a confident and polished Team Assistant to join their tight-knit team. This role would suit a switched-on, sparky first jobber who is now looking to take the next step in a professional, fast-paced environment. Strong IT skills, attention to detail, and a proactive, personable approach will be key to success in this busy and varied position. We’re looking for a Team Assistant with good energy - curious, inquisitive, and hardworking - who will truly take ownership of the role. You’ll work closely alongside an experienced EA who will provide guidance and training, making this a fantastic development opportunity. Team Assistant Duties: • Assist in the production and formatting of professional, client-facing documents, • Provide general support to the research team and wider business as needed, • Keep internal records and project documentation up to date and well-organised, • Monitor industry news and developments relevant to the firm’s client base, • Prepare materials for the CEO and ensure she is briefed for daily meetings, • Oversee day-to-day office management and coordinate basic facilities tasks We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.

Senior Legal PA – Employment Our award-winning international law firm client is seeking a proactive and meticulous Senior Legal PA to support senior partners within their renowned Employment team on a permanent basis. This role calls for someone who brings solid experience, alongside great energy, and a forward-thinking mindset, with a genuine desire to contribute to a high-achieving Employment department! • Salary to £50,000, • Hybrid working (3 days in the office / 2 days remote), • Acting as a first point of contact on behalf of the fee earners, • Supporting fee earners and Senior Legal PAs in the smooth running of the client/matter lifecycle, • Assisting fee earners to ensure compliance with the Firm's documented compliance policy and guidelines, particularly around new matters, retainer letters, conflict checks, searches, CDD & KYC, • Proactive and advanced calendar management for assigned fee earners (scheduling calls / meetings), • Organising business breakfasts, dinners, or smaller events, • Full management of travel and expenses for assigned fee earners, • Prepare, amend, and proofread documents, • Develop a strong working knowledge of the firm's billing systems, • Supporting fee earners with monitoring and addressing unpaid bills, • Proven experience working as a Legal PA / Secretary within a recognised law firm at senior level, • Experience gained within an Employment team/practice group would be advantageous, • Excellent IT skills across a broad range of MS Office with a willingness to learn new software and adapt to change, • A strong team player, willing to take on work for additional fee earners and/or help with other tasks as needed to meet the needs of the business, • Enjoy working in a busy and fast paced environment

Executive Search EA - Leading Executive Search Firm based in Central London Hybrid - Working in the office 3 days per week MUST have experience as an EA / Project Coordinator within Executive Search industry, Private Equity/Asset Management or Global Management Consultancies Exceptional opportunity for a career Executive Assistant/Project Coordinator to support a high achieving Managing Director. The Executive Assistant / Project Coordinator needs first class written skills as will be expected to create documentation and to proofread on behalf of teams along with building great relationships with their clients and stakeholders. Looking for someone highly organised, who can think on their feet and stay one step ahead at all times! As a Project Coordinator / EA you will have exceptional organisation skills, the ability to work on multiple projects in an extremely pacey environment. Ability to change priorities whilst remaining calm and focussed is essential . Must be able to manage upwards. Must have extremely strong communication and document production skills. Must have super communication and relationship building skills, loads of initiative and pace. Key skills: • Must be proactive problem solver with strong business judgement, detail orientation and interpersonal skills., • MUST have experience as an EA / Project Coordinator within Executive Search industry or Management Consultancy, • Strong Executive Assistant /Project Coordination experience, • First class written English skills – experience of document production and proof reading Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we will only be able to contact applicants that we deem suitable for this vacancy.

Legal PA - Private Client (12-Month FTC) Salary: £35,000-£42,000 Location: Holborn, London (Hybrid - 3 days in office, 2 days from home) A leading professional services firm is seeking a Legal PA to join its Private Client team on a 12-month fixed-term contract. This hybrid role offers the opportunity to work in a dynamic, collaborative environment supporting high-performing fee earners with a wide range of administrative and coordination tasks. Key Responsibilities * Matter Management: Support client onboarding, compliance checks, document filing, and archiving. * Financial Support: Assist with billing, monitoring unpaid invoices, and managing disbursements. * Diary & Travel: Manage calendars across time zones and coordinate travel arrangements. * Client Liaison: Act as first point of contact, handling calls, emails, and meeting requests. * Business Development: Organise client events and maintain CRM records. * Team Collaboration: Work closely with support teams to delegate tasks and ensure smooth operations. What You'll Bring * Experience in a similar administrative role within legal or professional services * Strong time management and multitasking skills * Excellent IT proficiency and a willingness to learn new systems * High attention to detail and a methodical approach * Professional communication skills and discretion with sensitive information * A collaborative mindset and commitment to diversity and inclusion Why Apply * Hybrid working model: 3 days in Holborn office, 2 days from home * Supportive team culture with opportunities to grow and learn * Exposure to a wide range of legal operations and business functions * A chance to make a meaningful impact in a fast-paced, client-focused environment If you have law firm experience please apply.

Family Legal PA Larbey Evans is looking for an experienced Legal PA to join the Family team of a renowned international law firm on an initial 12-month fixed-term contract. This is a fantastic opportunity for someone who enjoys a varied and rewarding role, supporting fee earners working on a variety of high-profile matters. • Salary to £43,500, • 12-month fixed-term contract, • Hybrid working – 3 days in the office / 2 days WFH, • 25 days annual leave + holiday flex, • Acting as a first point of contact on behalf of the fee earners, • Supporting fee earners and Senior Legal PAs in the smooth running of the client/matter lifecycle, • Assisting fee earners to ensure compliance with the Firm's documented compliance policy and guidelines, particularly around new matters, retainer letters, conflict checks, searches, CDD & KYC, • Proactive and advanced calendar management for assigned fee earners (scheduling calls / meetings), • Organising business breakfasts, dinners, or smaller events, • Full management of travel and expenses for assigned fee earners, • Prepare, amend, and proofread documents, • Develop a strong working knowledge of the firm's billing systems, • Supporting fee earners with monitoring and addressing unpaid bills, • Previous experience as a Legal PA or Legal Secretary within a law firm, • Experience within Family law would be advantageous, • Excellent IT skills across a broad range of MS Office with a willingness to learn new software and adapt to change, • A strong team player, willing to take on work for additional fee earners and/or help with other tasks as needed to meet the needs of the business

Private & Business PA to UHNW CEO - Mayfair - One year contract starting asap This is an interesting and a very busy/responsible role for an energised and experienced PA (7-8 years+) with a background demonstrating support in both a private and business capacity 70/30 at a high level. Top English skills written and spoken in essential. A proactive, detailed way of working always one step ahead.. Degree preferred. Top English skills written and spoke essential. Background in Fashion, luxury, UHNW Family Office, High Profile individual or Entrepreneurial CEO is needed for this fast paced and very interesting role covering many aspects. Top Private PA experience required at an UHNW level to understand the expectation of this role. High Profile Founder involved in many different aspects within various business matters & a luxury lifestyle is needing a top wing person to think ahead and take on some of the load. Based in fabulous offices in Mayfair (Team of 60+) There is a great vibe in the office and lots of support Projects & involvement in all aspects from large events, philanthropy to wide personal support + business matters. The Principal is dynamic and very likeable with a good sense of humour and is very hands on. You will be able to match her energy and enthusiasm. Well presented and spoken with 6 years+ as a busy 70/30 Private/Business PA for either high profile or UHNW individual at senior level. Top logistics, managing an ever changing diary & schedule. Top juggling skills, able to prioritise and build relationships quickly and happy to manage multiple requests and change tack when needed from business to private. Confidence, energy and a can do attitude is key to this role. Able to work at a pace with a smile on your face, you will be hard pressed to keep up with this dynamic individual. There will be some out of hours (not all the time) especially when entertaining both in the household and within a top venue. Discretion and confidentiality is key and the willingness to give 100% to the role and build trust and confidence from day 1. Good handover and plenty of support within the company based in beautiful offices in Mayfair within a team of 60. Excellent package + bonus

PA & Office Administration Boutique Financial Services Firm Contract - 6 months + Mayfair, Fully Office Based Up to £65K depending on experience 2-oaPA/MKHO The Client: A boutique, Mayfair-based financial services advisory firm is looking for an experienced Personal Assistant to support at Managing Partner level, alongside providing office administration support. The Personal Assistant & General Office Administration Role: This is an involved Personal Assistant position supporting up to up to 4 senior members of the business. Day to day responsibilities will involve (but not limited to): Personal Assistant • Extensive diary management and scheduling of meetings, • Organisation of complex travel, including flights, ground transport and accommodation, • Processing of expenses, • Document preparation including printing and binding, • Meeting and greeting of visitors, • Ordering of office supplies and ensuring smooth operation of meeting rooms and kitchen areas, • Basic troubleshooting on tech issues e. printers, devices and escalating where needed, • Liaising with the building management on maintenance or other office related matters, • Prior EA/PA experience ideally from the financial services, • Demonstrated experience providing office administration/office management support, • Highly organised with the ability to juggle complex calendars and changing priorities, • Ability to work in a fast paced environment and under pressure in a calm manner, • Strong communication skills and the ability to liaise with external clients as well as internally across the company, • Strong attention to detail, • Salary - competitive depending on experience up to 65K, • Hours - 9am - 5, • Fully office-based role, 5 days a week in the office, • Location: Mayfair, • Start Date: Interested candidate should be in a position to start early October

5-HRER/SD People Partner Employee Relations experience required ASAP Start Transport City of London Hybrid - 2 days in the office Flexible Working Hours Up to £51K Permanent Full-time About the Client A leading figure in the transport industry. Based in the heart of the City, this organisation offers excellent work / life balance and a collaborative, friendly team! About the Role This is a People Partner position, working closely with the People & Inclusion team to provide generalist HR support across the business, with a particular focus on Employee Relations. Responsibilities will include (but are not limited to): • Work closely with key stakeholders to deliver HR solutions, • Advising the business on Employee Relations matters and identifying / mitigating risks to the business, • Supporting on L&D and DEI initiatives, • Supporting teams with recruitment as and when required, • Build relationships across the business, • CIPD Level 5 (or equivalent) qualified, • HR Business Partner level experience required, • Excellent communication skills, • Prior experience of Employee Relations (essential), • Confident in UK employment law, • Experience of Hay Job Evaluation or similar (preferable), • Salary up to £51K depending on experience, • Flexible working hours - 9am - 5pm OR 8am - 4pm, • Excellent benefits including discounted train travel, • Hybrid working - 2 days in the office, 3 days from home

Disputes Legal PA Premier US law firm is recruiting an experienced and highly skilled Disputes Legal PA who excels in deadline-driven environments and is adept at juggling multiple priorities. • Salary to £57,000, • 09:30-18:00 working hours, • Hybrid 4 days in the office Disputes Legal PA Key Responsibilities: • Diary management, coordination of complex business itineraries and travel arrangements., • Extensive court document preparation with litigation document amendments and disputes timetabling., • Organising and prioritising telephone calls, mail, documents, and projects., • Maintain filing and records management systems and transcribes from tapes, handwritten materials, and/or dictation., • Prepare legal documents and opening new files., • Proven and extensive Legal PA experience in Litigation/Arbitration/Disputes within a law firm., • Excellent written, organisation and communication skills., • Strong Microsoft Office skills., • Excellent IT and IT troubleshooting skills, also able to comfortably pick up new systems with a logical approach.