Administrative assistant jobs in Newark, New Jersey - Page 12Create job alerts

Executive Assistant, Film & Non-Fiction The Position: Topic Studios is seeking a sharp, highly organized, and deeply motivated Executive Assistant to support the Head of Film & Documentary and SVP, Non-Fiction. This is a high-expectation, high-output role at the center of a fast-moving creative environment spanning feature films, documentaries, non-fiction & unscripted television and will be highly integrated into a larger team working across development, production, financing, festivals, and release strategy. The ideal candidate is calm under pressure, relentlessly proactive, and genuinely passionate about film, television, and culture. They should love being indispensable, thrive in a busy atmosphere, and take pride in keeping things running seamlessly behind the scenes. Agency desk experience is strongly preferred. This position is a unique and excellent opportunity work closely with senior executives and gain real exposure to how projects are developed, packaged, produced, and brought into the world. Responsibilities • Manage an active and ever-changing call sheets, calendars and agendas across internal and external meetings, including talent calls, • Coordinate meetings (often across multiple time zones) with speed, precision, and professionalism., • Roll calls and maintain constant awareness of schedule flow throughout the day., • Anticipate needs several steps ahead and proactively solve scheduling or logistical conflicts before they arise., • Serve as a key point of contact on behalf of the execs for agents, managers, lawyers, producers, buyers, publicists, and internal teams., • Arrange domestic and international travel while keeping up with last-minute changes., • Track and manage submissions, screenings, cuts, festivals, premieres, and priority deadlines., • Organize and prepare materials for meetings including scripts, decks, research, notes, coverage, and briefing documents., • Read and evaluate incoming material; maintain organized logs of projects and submissions., • Help coordinate screenings, dinners, events, and festival schedules., • Handle expenses, invoices, and general administrative operations with accuracy and discretion., • Maintain confidentiality across sensitive creative, business, and personnel matters., • Be a steady, solutions-oriented presence in a fast-paced and highly productive environment. Qualifications • 1–3+ years of relevant assistant experience; agency, management company, studio, production company strongly preferred., • Experience supporting desks with significant scheduling volume and shifting priorities., • Excellent judgment, oral and written communication skills, and professional instincts., • Exceptional organizational skills and attention to detail., • Relationship builder and able to interact professionally internally and externally, including high end talent and industry professionals., • Comfortable interfacing with high-level talent representatives and senior executives., • Strong writing skills and polished email etiquette., • Genuine passion for film, television, documentaries, and the entertainment business., • Deep familiarity with the industry landscape, filmmakers, talent, and current releases is a plus., • Enthusiasm for and fluency in pop culture, internet culture and specificity-of-taste a plus, • Resourceful, resilient, discreet, and positive under pressure., • No task too big or too small mentality. Compensation (NYC Only): This is an hourly role with the hourly rate being determined based on relative experience, skillset and other job related factors. For reference, similar roles within the company earn $55,000-$65,000 per annum in hourly wages.

Part-Time Administrative Assistant (Temp) – Real Estate Location: Upper West Side (10023) Schedule: 2–3 days per week | 9:00 AM – 5:00 PM Type: Temporary Assignment Compensation: $25–$35/hour (based on experience) Overview A well-established real estate firm is seeking a reliable and detail-oriented Administrative Assistant to support day-to-day office operations on a part-time, temporary basis. This is an excellent opportunity for someone who is highly organized, tech-savvy, and comfortable working in a fast-paced, client-facing environment. Key Responsibilities • Provide general administrative support to the office and brokerage team, • Manage calendars, schedule appointments, and coordinate meetings, • Handle incoming calls, emails, and correspondence professionally, • Maintain and organize digital and physical filing systems, • Assist with data entry, reporting, and tracking using Excel, • Prepare documents, contracts, and listing materials, • Support transaction coordination and ensure documentation is complete, • Order office supplies and assist with office upkeep, • Assist with marketing materials, listings, and online postings, • Prior administrative experience (real estate or office environment preferred), • Strong organizational skills and attention to detail, • Proficiency in Microsoft Office, especially Excel (basic formulas, data entry, tracking), • Excellent communication skills (written and verbal), • Ability to multitask and prioritize in a fast-paced setting, • Professional demeanor and strong work ethic, • Comfortable working independently and as part of a team

Manhattan based property Management Group, managing a luxury portfolio of residential properties, is looking for a highly skilled, hands-on, energetic and detail-oriented Assistant Resident Manager for a luxurious, fully occupied residential property of 500 + units. The successful candidate must have a proven record of managing a high volume of apartment turns, work orders, common areas and building improvement projects, while working with a large team of on-site, vendors and 3rd party employees. Driving results, timeliness, organization, quality of work and superb technical knowledge to supervise and direct handymen are a must to succeed in this position. Core Responsibilities: o Coordinate with Maintenance, Concierge and Property Management to process, schedule and resolve all maintenance requests (work orders), within 24 hours of receipt. o Determine supply needs and submit orders o Determine and maintain inventory levels for supplies o Prepare units and coordinate tenant move-ins and move-outs according to company policy o Schedule and complete move-in apartment walkthroughs according to company policy, completing and filing all necessary documentation o Schedule and complete move-out apartment inspections according to company policy, completing and filing all necessary documentation o Complete apartment turns and gets units ready for prospect tours within 3-5 days of vacancy. o Ensure the highest level of cleanliness, maintenance and presentation at all property spaces; in-unit, common spaces, amenities, exterior. o Highest level of customer service and interpersonal skills o Responsible for the proper maintenance and upkeep of all critical systems and mechanical equipment. o Obtain vendor bids as needed. o Vendor management General/Administrative o Data entry as needed. o Responsible to complete ad-hoc projects as needed (update spreadsheets, forms, information packages, enter invoices etc.) Violations o Responsible for ensuring through proactive management that no violations are issued on the asset. o In the rare case of a violation issued, directs and manages all steps required to to cure and remove within 24 hours. Position Requirements o 4+ years' experience as an Assistant Resident Manager o 3+ years of handyman experience o HVAC repairs and maintenance experience preferred o Strong MS Office skills (emphasis on Word/Excel) o Team Management experience o Handyman experience 3 + years o Sharp eye for detail and a relentless pursue for excellence o Strong multi-tasking skills o Exceptional customer service and communication skills o Strong organizational skills o Ability to remain calm and thrive under pressure in a fast-paced environment.

Hong Kong Economic & Trade Office, New York Chauffeur and Logistic Assistant Sought Experienced chauffeur and logistic assistant sought to perform logistics and administrative functions in the organisation. Responsibilities include but are not limited to: (a) transporting executives and VIP guests and designing motorcade arrangements for events/visits; (b) up-keeping of corporate vehicle and related licensing and insurance requirement; (c) administrative duties (e.g. procurement of office supplies, handling of mails and telecommunication matters, building management tasks etc.); and (d) logistic support for promotional events. Candidates with at least 2 years’ professional experience operating a corporate vehicle or limousine. High school qualification, basic computer literacy, written and spoken English required. Occasional out-of-town and overtime driving duties required. Candidates must have valid license for operating an automobile in New York and valid permit for working in the US. Starting salary from $44,628 to $74,388 p.a., commensurate with qualification and experience. 10% end of contract gratuity to be paid upon satisfactory completion of the employment contract. Send application letter and English resume by mail to Hong Kong Economic & Trade Office (Attn: Executive Office Manager) at 115 East 54th St., New York, NY 10022, or by e-mail to , on or before 15 May 2026, 5:00 PM, New York Daylight Saving Time.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance. Responsibilities Include: • Provide comprehensive administrative support, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Prepare presentations and other materials for meetings, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Coordinate domestic travel arrangements, • Process and track expense reports, • Personal assistant tasks as needed Qualifications Include: • Bachelor's Degree preferred, • Minimum of 2 years of administrative experience, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Parttime Administrative Assistant wanted for a small Real Estate Development firm in Midtown. In this role, the administrative assistant will work roughly 15 hours a week, supporting the CEO with basic admin support, assisting with business appointments, travel and expense management and general office management, ordering office and pantry supplies and some receptionist duties. We are seeking a collegial and professional administrative assistant who is flexible and helpful and has solid MS Office experience. This is a great role for someone interested in parttime, in-office support. Ideally, we are seeking candidates who can be flexible to work M-W or T-TH from 9am-1pm. No health benefits offered.

Columbus Property Management, the exclusive manager of The Moinian Group’s luxury residential portfolio, is seeking a highly organized and detail-oriented Associate to join its Manhattan-based Property Management team. This position plays an integral role in supporting the daily operations of a premier, high-traffic residential property, partnering closely with on-site leadership and leasing teams to uphold operational excellence and deliver an exceptional resident experience. Core Responsibilities Operational Support o Support daily property management functions in full compliance with company policies and procedures. o Coordinate and monitor work orders for resident units and common areas, to ensure timely completion and resident communication. o Follow up on open service requests to investigate delays, determine course of action and coordinate resolution and resident satisfaction. o Assist with move-ins and move-outs, including documentation review, scheduling, and system updates. o Maintain organized property files, digital records, and compliance documentation. o Serve as a liaison between residents and affordable housing consultants on annual compliance requirements. o Schedule inspections. o Assist with various projects as needed. Resident Services o Serve as a point of contact for resident inquiries, emails, and phone calls. o Respond promptly and professionally to resident concerns and service requests. o Escalate complex matters to the Assistant Property Manager or Property Manager as appropriate. o Support property-wide communications and notices as directed. Financial & Administrative Support o Assist with invoice processing and coding in Yardi. o Support billing preparation and review for accuracy prior to submission. o Assist with arrears follow-up and respond to ledger inquiries as directed. o Maintain organized financial documentation and vendor records. Associate Job Description V26.2 2 of 2 o Assist with Purchase Order submission and coding in Yardi. Leasing Coordination o Enter new leases, renewals, and amendments into Yardi accurately and timely. o Coordinate closely with the Leasing Team to ensure all required documentation is complete prior to lease execution. o Assist with lease file audits to ensure compliance and accuracy. o Prepare lease-related reports and update occupancy data as directed. o Support onboarding process for new residents, ensuring proper system setup and documentation. Vendor & Compliance Support o Assist with vendor scheduling and service coordination. o Track certificates of insurance and ensure compliance documentation is current. o Support invoice tracking and submission in coordination with management. o Identify documentation gaps and escalate accordingly. Position Requirements o 1–3 years of residential property management experience (luxury Manhattan experience preferred). o Experience with high-rise or large residential assets preferred. o Strong understanding of property operations and resident services. o Yardi experience is strongly preferred. o Familiarity with DHCR rent stabilization and rent subsidies o Strong MS Office skills (Word and Excel). o Excellent customer service and communication skills. o Strong organizational skills and attention to detail. o Ability to manage multiple priorities in a fast-paced environment.

About the Company This is a leading privately-owned real estate firm in the United States. Headquartered in New York City, the company operates offices and major developments globally. It owns and manages a premier portfolio of assets including a significant neighborhood development. The company values investing in its talent and fosters a positive, team-oriented environment where every voice is valued. Employees are encouraged to take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. The company is committed to excellence and innovation to positively impact the communities where it operates. About the Role Seeking an administrative professional to support the Legal team. The role is based in a prominent office location in New York City and reports to the Vice President. The position involves managing calendars, coordinating travel, processing expenses, handling legal invoice processes, and assisting with special projects. Responsibilities • Manage calendar(s) with the ability to anticipate conflicts, prioritize meetings, and handle last-minute changes., • Book travel and accommodations as needed., • Prepare and process expense reports., • Coordinate and order office supplies., • Manage the legal invoice process, including tracking invoices, facilitating internal review and approval, communicating revisions with outside counsel, submitting approved invoices for processing and payment, and liaising with accounting and outside counsel to support timely processing and payment., • Assist with ad hoc special projects as assigned. Qualifications • Bachelor’s Degree required. Required Skills • Minimum of 2+ years of administrative assistant experience in a corporate or legal environment., • Experience handling highly confidential data with discretion., • High level of professionalism and maturity., • Strong verbal and written communication skills., • Strong time management and organizational skills., • Detail-oriented team player., • Proficient in Microsoft Outlook; strong knowledge of MS Word, Excel, and PowerPoint., • Ability to work with a wide range of management levels., • Comfortable working in a fast-paced environment with the ability to multitask, shift direction easily, and prioritize. Pay range and compensation package $70,000- $80,000. This salary range reflects the administrative assistant role supporting a legal team in a major real estate firm located in New York City, considering the required experience, responsibilities, and market standards for similar positions. Equal Opportunity Statement Atrium Care Package available upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Overview: The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings. Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals. Qualifications: • Minimum of 3 years of experience in an Executive or Administrative Assistant role (within an Investment Banking Division preferred)., • High school diploma or GED is required; Bachelor's degree preferred., • Being able to multi-task in a fast-paced environment, • Extensive Experience in calendar management, • Adaptable team player, • Good problem-solving ability, • Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting, • Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar), • Effective interpersonal skills and excellent telephone etiquette, • Tact and good judgment in confidential situations and proven experience interacting with senior management Benefits Disclosure: Russell Tobin and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors. Equal Employment Opportunity Russell Tobin and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Fair Chance Employment Russell Tobin and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances. Accommodations We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Confidential Job Description – Executive Assistant (Industrials Team) Location: New York, NY Schedule: 4 days onsite Compensation: $125,000 – $150,000 base + discretionary bonus (20–25%) Experience Level: 7+ years Overview A highly respected, Private Equity firm is seeking an experienced Executive Assistant to support senior members of its Industrials investment team. This firm is known for its operationally focused approach, strong performance track record, and collaborative yet high-performance culture. This role requires a polished, proactive professional who thrives in a fast-paced, dynamic environment and is comfortable supporting multiple senior stakeholders with varying working styles, many of whom operate remotely. Key Responsibilities • Provide high-level administrative support to:, • 2 senior Partners (one with light touch), Principals, Advisors, • Manage complex, ever-changing calendars and travel logistics across multiple time zones, • Coordinate and execute several board-level meetings/events annually, including handling frequent changes and updates, • Serve as a central point of coordination across a distributed team, maintaining alignment despite remote working structures, • Track priorities, maintain visibility into team activity, and proactively anticipate needs, • Partner closely with other administrative professionals to ensure seamless team support Team & Environment • Part of a broader administrative team, • The Principal is regularly onsite; most other stakeholders operate remotely, • The environment is fast-paced, detail-oriented, and requires strong collaboration and communication across teams Candidate Profile • 7+ years of Executive Assistant experience, preferably within finance, private equity, or similarly demanding environments, • Demonstrated ability to support multiple senior executives simultaneously, • Highly adaptable with a strong ability to manage ambiguity and shifting priorities, • Proactive, resourceful, and capable of taking full ownership of responsibilities, • Strong interpersonal skills with the ability to navigate different personalities and working styles, • High level of discretion, professionalism, and sound judgment, • Willingness to maintain awareness of team needs outside of standard business hours when necessary Compensation & Benefits • Competitive base salary and bonus structure, • Comprehensive medical, dental, and vision coverage (fully employer-paid in-network), • 401(k) with immediate employer match and enhanced employer contributions after tenure milestones, • Additional perks include daily meals, wellness benefits, and access to onsite fitness facilities Additional Notes This is an opportunity to join a top-tier firm with a strong reputation and work closely with senior leadership in a highly visible role. The position offers meaningful exposure, responsibility, and long-term growth potential for the right candidate.

A high-profile executive in the financial services & public relations industry is seeking an experienced Executive Personal Assistant. This position is fully on site at the executive’s home office on the Upper East Side of Manhattan. Who You Are • You have 5+ years of experience providing executive-level administrative support in fast-paced environments, • Highly organized with exceptional attention to detail and accuracy, • Confident managing complex schedules and logistics, • Tech-savvy with strong Microsoft Office skills and ability to set up and troubleshoot Apple devices, • Professional, discreet, and trusted to handle sensitive information What You’ll Do • Coordinate calendars and arrange meetings, appointments, and travel, • Ensure smooth day-to-day operations by managing household and professional logistics, • Provide technical support, particularly for Apple products, • Keep systems organized for easy access and clarity, • Monitor and manage incoming items and services, ensuring timely follow-up and accurate records, • Draft polished emails and business communications, • Research options for projects or purchases and present clear recommendations, • Capture notes and action items quickly and accurately, both digitally and by hand, • Provide consistent updates throughout the day to maintain alignment and accountability What Success Looks Like • Scheduling is seamless and personal logistics are handled with care and confidentiality, • Systems are organized, making information easy to locate and tasks simple to track, • Needs are anticipated and issues are resolved before they escalate Salary Range: $120,000 - 130,000 annually, based on experience Schedule: 10:30 AM – 8 PM Location: New York, NY (Upper East Side) – On site To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent. Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

We are seeking an Executive and Personal Assistant for a Private Equity firm located in NYC. This is supporting the Managing Director of a growing firm. You will be responsible for day-to-day administrative support, handling and personal work including, heavy travel and calendar management, homes, family work, , day to day administration and special projects. This is a great opportunity for someone sharp, smart, hardworking who is on it. Savvy new Yorker, with excellent computer skills, a can do attitude and is one step ahead of the boss.. College degree and a minimum of 4 years of Executive support to a " C " level with solid work history. Financial service experience highly preferred but not required.

We are seeking a detail-oriented and proactive HR Assistant/Coordinator to support daily HR operations in a fast-paced fashion environment. This role will assist with payroll, employee administration, and office coordination to ensure efficient internal operations. Founded in 2006, Pink Rose Clothing is a leading wholesale fashion company serving Juniors, Young Missy, Kids, and accessories. Our portfolio includes Pink Rose, Olive & Oak, Pink Republic, and Hippie Rose, along with licensed brands such as Lucky Dress, Reebok Bags, and John Deere. We partner with major retailers including TJ Maxx, Marshalls, Macy’s, Kohl’s, Belk, Stitch Fix, Burlington, and Walmart. Known for trend-driven, easy-wear apparel—ranging from tops and dresses to athleisure, outerwear, and loungewear—we are committed to delivering quality, comfort, and innovation in every collection. Key Responsibilities: • Support payroll processing, including timekeeping, data entry, and coordination with the payroll provider, • Maintain accurate employee records and HR documentation, • Assist with onboarding and offboarding processes, including new hire paperwork and system setup, • Coordinate benefits administration and respond to employee inquiries, • Support recruitment efforts, including scheduling interviews and candidate communication, • Ensure compliance with company policies and employment regulations, • Assist with performance review tracking and HR reporting, • Provide general administrative support to the HR and leadership teams, • Manage office operations, including supplies, vendor coordination, and general workplace needs, • Support cross-functional teams with ad hoc projects as needed Responsibilities • 1–3 years of experience in HR, payroll, or administrative support (fashion or retail industry preferred), • Basic knowledge of payroll processes and HR practices, • Strong organizational skills and attention to detail, • Excellent communication and interpersonal skills, • Ability to handle confidential information with discretion, • Proficiency in Microsoft Office (Excel, Word, Outlook), • Experience with HRIS or payroll systems (e.g., ADP) is a plus Qualifications • Experience in the fashion, apparel, or retail industry, • Familiarity with multi-state payroll and compliance requirements, • Ability to work in a fast-paced, deadline-driven environment

THE CLIENT The client is a global investment firm with a strong presence across North America, Europe, and Asia. The firm invests across private markets, including private equity, real assets, and infrastructure, and is known for its long-term, hands-on approach to building durable, high-performing businesses. The New York office operates in a fast-paced, collaborative environment with a high bar for excellence and partnership. THE ROLE The firm is seeking an Executive Assistant to join its New York office, supporting a senior-level investment team within the firm. This role will act as a true right-hand partner, providing high-level administrative and logistical support to a small group of busy professionals who travel frequently and operate across time zones. This is an excellent opportunity for an EA who thrives in a dynamic investment environment, enjoys full ownership of their desk, and brings a proactive, solutions-oriented mindset to their work. Key Responsibilities include: • Managing complex, multi-stop domestic and international travel, • Coordinating busy calendars, meetings, and calls across multiple time zones, • Preparing detailed itineraries, meeting materials, and documentation, • Processing expenses, reimbursements, and related administrative workflows, • Acting as a dependable, proactive support partner as priorities shift, • Responding quickly to time-sensitive requests and taking full ownership of execution, • Providing ad hoc support to the team as needed THE CANDIDATE • Exceptionally organized, proactive, and detail-oriented, • Comfortable working in a fast-paced, high-accountability environment, • Strong communicator with polish and professionalism, • Highly dependable with a strong sense of ownership and follow-through, • Collaborative, service-minded, and unflappable under pressure, • Comfortable supporting senior professionals who travel frequently and require flexibility QUALIFICATIONS • Private equity or professional services experience required, • At least 5 years of experience as an Executive Assistant, • Strong judgment, discretion, and ownership mentality, • Proven ability to manage competing priorities with confidence and efficiency, • Comfortable navigating ambiguity, shifting priorities, and a dynamic workflow COMPENSATION & BENEFITS • Base Salary: $110,000–$120,000, dependent on experience, • Hybrid: 4/1 Schedule, • 20 days of PTO + U.S. public holidays, • $1,500 annual wellness allowance, • Strong 401(k) match, • Excellent benefits package Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Overview AmTrust Financial is seeking an Executive Assistant to support our EVP, Head of North American Commercial P&C, performing a wide range of administrative and executive support to ensure the efficient operation of the organization. Responsibilities • Coordinate International and Domestic Travel and manage busy and complex schedules., • Handle/Manage all logistics of travel: car pick-up, lodging, flights, meetings, dining reservations, • Prepare monthly expense reports, • Register Executive and Direct Reports for conferences, • PowerPoint, Excel, and Word proficiency, • Strong Organizational aptitude, • Manage all onboarding and new hire setup., • High volume phone coverage and email screening. Set up and clean-up up conference rooms before and after meetings. (For F&B and A.V. requirements, must coordinate with proper channels in advance.), • Preparation (printing, scanning, copying, binding) of meeting, • Ad hoc research and clerical projects and assorted administrative tasks, • Perform general clerical duties, including photocopying, printing, scanning, filing, faxing, and mailing, • Handle requests for information and data, • Resolve administrative problems and inquiries, • Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors, • Prepare agendas for meetings and prepare schedules (Prepare binders for conference events), • Assist with incoming mail process as needed, • Periodic expense report reviews, • Periodic Excel worksheets as they are assigned, • Daily briefings, go over highlights for each day, • End of the day briefing – follow-up (checklist on projects and tasks, status update), • Book personal appointments: I.E., Doctor/Dentist/Check-Up, • Run errands when needed, • Must be very familiar with Microsoft Teams/ Outlook Calendar, • Assist Direct Reports when needed, • Office Maintenance by filing and organizing reports and sensitive materials by placing them in proper binders and folders., • Greet incoming clients/guests. Then, escort them to designated conference rooms., • Arrange dining reservations when needed., • Confirm all appointments for the following day., • Launch all virtual meetings, be the facilitator (admitting all attendees to the meeting). Qualifications • Must have extended experience working in a corporate environment, • Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy., • Must be able to interact and communicate with individuals at all levels of the organization., • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, Access, PowerPoint), • Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines., • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands., • Must be very consistent, • Must be very professional with every interaction: emails, phone, in-person with both internal and external guests) especially clients. Bachelor's Degree; three or years of experience in a financial, insurance, or similar corporate environment; or equivalent combination of education and experience. The expected salary range for this role is $24.00-$45.00/HR. Please note that the salary information shown above is a general guideline only. Salaries are based upon a wide range of factors considered in making the compensation decision, including, but not limited to, candidate skills, experience, education and training, the scope and responsibilities of the role, as well as market and business considerations.

Administrative Assistant to Director, US Location: New York, NY (Manhattan) – Hybrid Schedule (3 days in office / 2 remote) Salary: $65,000 – $85,000 annually Familiarity with international business and knowledge of Singapore is a strong plus Interviews are happening NOW - Send resumes to Join a Dynamic Global Business Environment ___ is seeking a polished, sales-minded Administrative Assistant to support a senior executive in a fast-paced international business environment. This is more than a traditional administrative role — we are looking for someone who is proactive, research-driven, and business-oriented, with the ability to help identify sales opportunities, generate leads, and support relationship-building efforts while managing high-level executive support responsibilities. The ideal candidate is organized, analytical, professional, and confident communicating with senior executives and external stakeholders. If you enjoy multitasking, conducting research, supporting business growth initiatives, and making a direct impact, this is an outstanding opportunity to grow your career. What You’ll Do Executive & Administrative Support • Manage complex calendars, meetings, and travel arrangements across the US, • Prepare meeting materials, summaries, and follow-up action items, • Handle confidential administrative matters with professionalism and discretion, • Conduct market research to identify potential business opportunities and sales leads, • Research companies, industries, and key decision-makers using tools such as LinkedIn and Salesforce, • Assist with lead tracking, stakeholder outreach, and relationship management initiatives, • Support business development efforts by helping maintain pipelines and engagement activity, • Help maintain an organized and professional office environment, • Coordinate vendors, office supplies, and operational support needs, • Assist with budgeting, reporting, and business continuity initiatives, • Interact professionally with executives, clients, and business partners, • Support networking events, meetings, and business development activities, • Assist with presentations, communications, and follow-up coordination What We’re Looking For • Strong administrative and organizational skills with the ability to multitask effectively, • Sales-oriented mindset with interest in business development and lead generation, • Excellent research and analytical skills, • Professional communication skills with confidence interacting with senior leadership, • Self-motivated, proactive, and detail-oriented approach, • Ability to work independently while supporting a collaborative team environment Qualifications • 3–5 years of executive assistant or administrative support experience required, • Experience supporting sales, business development, marketing, or operations strongly preferred, • Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), • Experience with Salesforce, LinkedIn, CRM systems, or research tools preferred, • Strong written and verbal communication skills, • Familiarity with international business and knowledge of Singapore is a strong plus, • Exposure to global markets or international business environments is preferred, but not required This role offers the chance to: • Work closely with senior leadership, • Gain exposure to international business development, • Contribute directly to sales growth and strategic initiatives, • Build relationships with high-level stakeholders, • Grow your career in a dynamic and collaborative environment Apply Today If you are an organized, business-savvy professional who enjoys research, relationship-building, and supporting sales initiatives in a fast-paced environment, we want to hear from you. Interviews are happening NOW - Send resumes to:

We are hiring an Executive Assistant to support a senior partner at a top international law firm. You will be responsible for providing high-level, administrative support, such as managing complex calendaring, coordinating travel arrangements, and supporting business development and marketing efforts. HOURS: Monday – Friday, 8:30 AM – 5:30 PM EST SCHEDULE | LOCATION: HYBRID (three days onsite) | New York City, NY PAY: Up to $125k + Overtime + Discretionary Bonus BENEFITS HIGHLIGHTS: Health, Dental, Vision, 401K, etc. Qualifications • High School diploma required (Bachelor’s degree preferred) with a minimum of six years’ experience in a law firm environment., • Knowledge of Firm software (Word, Outlook, Excel, PowerPoint) and the ability to learn new operating systems., • Exceptional professionalism, close attention to detail, and effective interpersonal and written/verbal communication skills., • Ability to manage multiple projects, handle shifting priorities, synthesize information, and maintain strict confidentiality., • Flexibility to perform a wide range of tasks, adjust hours as needed, and thrive in a demanding, fast-paced environment both independently and as part of a team. Job Duties/Responsibilities • Be the go-to person for complex scheduling, travel (domestic/international), and visa coordination, always staying ahead of conflicts and anticipating needs., • Handle all financial administration—time entry, expenses, and invoices—and prepare/edit documents and presentations using Microsoft Office Suite (Word, Excel, PowerPoint)., • Manage attorney email accounts as a proxy, organizing messages, prioritizing action items, and ensuring all communication is properly filed., • Play a key role in business development and client intake by prepping necessary documents, tracking activity, supporting accurate billing, and maintaining relationships with client contacts., • Organize and execute client and internal meetings (logistics, AV, catering), assist with general office tasks and special projects, and maintain a four-day-a-week physical presence in the office. Equal Employment Opportunity Statement: SearchPointNY/Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. Physical Requirements: This position requires the ability to perform the essential functions of the role, which may include standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis, with or without reasonable accommodation. Physical demands may vary depending on assignment and client-site requirements.

About the Role: Are you a highly organized, proactive Executive Assistant who thrives in a dynamic, fast-paced environment? Global Markets is seeking a dedicated professional to provide essential in-office support to our Sales & Trading personnel. This critical role demands exceptional prioritization skills, impeccable attention to detail, and the ability to seamlessly manage multiple demands in a high-energy setting. While in-office presence is paramount, remote support may be considered at the discretion of the hiring manager. Previous experience providind adminstrative support in a Trading Floor environment is critical. What You'll Do: • Executive Support Excellence: Provide comprehensive administrative support to department heads and teams, expertly managing expenses (Concur), complex calendar scheduling, meticulous meeting and event planning, seamless travel arrangements, and precise document preparation., • Calendar Mastery: Proactively manage multiple Microsoft Outlook calendars, constructing detailed agendas and calendar entries well in advance, including those for high-level visitors. You'll expertly coordinate meetings, meals, and video/audio conferences, ensuring all participants are informed and prepared., • Global Travel Coordination: Orchestrate extensive domestic and international travel plans, developing comprehensive itineraries that meticulously account for time zones, airline/hotel preferences, key client contacts, and essential meeting materials., • Administrative Prowess: Efficiently handle general administrative tasks including correspondence management, copying, scanning, mailing, printing, binding, and timely expense submissions., • Presentation & Document Preparation: Prepare and organize critical documents, including polished PowerPoint presentations and other materials as needed, ensuring accuracy and professional presentation., • Client & Visitor Engagement: Greet guests, visitors, and clients with professionalism and warmth, fostering a welcoming and efficient atmosphere., • Technical Liaison: Serve as a key point of contact for technical issues, liaising effectively with IT support to resolve computer malfunctions or software failures., • Communicatios and Collaboration: Facilitate communication and collaboration by working directly with internal team members, account teams, and clients., • Undertake ad-hoc tasks and projects as required, demonstrating flexibility and responsiveness to changing needs. What You Bring: • Minimum of 10 years of progressive experience in an executive support role within a corporate environment. Direct experience supporting executives in a trading floor is necessary., • Demonstrated mastery of the Microsoft Office Suite, including:, • Outlook: Advanced proficiency in calendar management, email organization, and scheduling complex meetings., • Word: Ability to create and modify professional documents with advanced features., • Excel: Practical experience with basic functions and formulas for data organization., • PowerPoint: Skill in modifying and enhancing presentations., • Unwavering ability to prioritize effectively and manage multiple, competing demands in a fast-paced, high-pressure environment., • Exceptional organizational skills and meticulous attention to detail., • Strong interpersonal and communication skills, with an excellent phone demeanor and the ability to convey information clearly and concisely to all levels., • Proven ability to multitask and adapt quickly to shifting priorities., • A strong orientation toward teamwork and collaboration., • Self-motivated and proactive with the ability to work independently or with minimal supervision., • Absolute understanding and commitment to maintaining confidentiality. Natixis is an equal opportunity employer, committed to a workplace free of discrimination. Natixis will not tolerate any form of discrimination based on age, color, mental or physical handicap or disability, pregnancy, marital status, sexual orientation, national origin, alienage, ancestry or citizenship status, race, religion, sex (including sex stereotyping, gender identity, gender expression or transgender status), veteran status, creed, genetic information or carrier status, or any other protected characteristic as established by law. Respect for all means that we deal with each person as an individual and not as a member of any group. All qualified applicants will receive consideration for employment. Management is expected to provide leadership in supporting the firms EEO program by taking steps to promote EEO in all facets of employment including recruitment, hiring, retention, promotion, performance assessment, and career-development opportunities. The salary range for this position will be between $100,000 - $125,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance.

TurnPoint Search is partnering with a global finance firm to hire a highly organized and detail-oriented Executive Assistant to support the President. This position requires excellent communication skills and the ability to multitask in a fast-paced environment. Responsibilities will include but are not limited to: • Coordinating and maintaining the President's calendar., • Coordinating all aspects of international and domestic travel, including hotels, car services, meals, and appointments., • Answering and directing phone calls, emails, and other forms of communication., • Preparing meeting agendas, taking minutes, and ensuring follow-up on action items., • Acting as the first point of contact for internal and external stakeholders, providing a friendly and professional experience., • Accurately entering and updating information in databases and spreadsheets., • Assisting in the preparation of regularly scheduled reports and presentations., • Supporting various administrative projects and tasks as assigned by management., • Providing personal support as needed, including travel arrangements and reservations., • Assisting the broader administrative team with office management responsibilities as needed. Requirements: • A minimum of 5 years as an executive assistant supporting senior executives., • Previous experience working in a fast-paced and ever-changing environment., • Team player with a no task too small mentality., • Excellent time management skills and the ability to prioritize work., • Exceptional attention to detail and problem-solving skills., • Strong organizational skills with the ability to multitask., • Excellent written and verbal communication skills. Position pays a base salary range of $125,000 - $175,000 per year, commensurate with experience and skill level. There is also the potential for a discretionary bonus.

We are seeking a proactive and detail oriented Executive Assistant to support senior leadership in a fast paced environment. This role requires strong judgment, discretion, and the ability to manage a wide range of administrative responsibilities while maintaining a high level of professionalism. Key Responsibilities: • Provide high level administrative support to executives and their teams, • Manage calendars, schedule meetings, and coordinate conference calls, • Arrange travel and handle logistics for meetings and events, • Prepare correspondence, reports, and presentation materials, • Handle information requests and support ad hoc research needs, • Greet visitors and serve as a point of contact across internal teams, • Adapt processes and workflows to support team and departmental goals, • Manage multiple priorities while maintaining accuracy and efficiency Qualifications: • 3+ years of experience in an Executive Assistant or Administrative Assistant role, • Strong ability to multitask in a fast paced environment, • Experience with calendar management and scheduling, • Highly organized with strong attention to detail, • Adaptable team player with a proactive mindset, • Strong problem solving skills and ability to work independently, • Proficient in Microsoft Word, Excel, and PowerPoint, including formatting, tables, and mail merges, • Knowledge of general office procedures including scheduling, correspondence, and expense management, • Strong interpersonal skills and professional communication style, • Demonstrated ability to handle confidential information with discretion and interact with senior leadership Education: • High school diploma or GED required, • Bachelor’s degree preferred

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. • $21 per hour, • 20-25 hours per week Part-time Assistant’s responsibilities include managing calendars, tracking meeting notes, preparing expense receipts/reports, and researching clients. You'll manage 1-2 email accounts, project management tools, and digital calendaring apps. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the Executive Director/CEO. Responsibilities • Extremely knowledgeable with Monday's project management. Knowledgeable of all Google systems (email, docs, sheets), • Knowledge of hello sign/Jotforms, • Ability to sort emails and file them on Google Drive, • Experience with Zoom, Zoom recordings, and Fathom AI notetaker. Experienced with Calendly to schedule meetings, • Building presentation decks in canva Creating Canva flyers, • Adding folks to our contact list, • Responding to emails on CEO behalf and tracking follow-ups, • Creating a monthly newsletter In canva, • File expense reports in Fyle system (assistant account and ceo), organizing receipts if needed., • Availability Monday-Saturday (we can agree on a schedule). Will be a contractor in our Gusto payroll system (will not be paid in other platforms, for tax paperwork reasons), • Willing to work off East Coast time, to include some early evenings Responsibilities • Calendar management for executives, • Aid executive in preparing for meetings, • Responding to emails and document requests on behalf of executives, • Draft slides, meeting notes and documents for executives Qualifications • Bachelor's degree or equivalent experience, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

Trueline's client, a globally recognized professional services organization with a sophisticated legal practice, is seeking a Legal Administrative Assistant to support its M&A team in New York, NY. This is an excellent opportunity for a polished and highly organized administrative professional who thrives in a fast-paced transactional environment and enjoys supporting high-performing attorneys on complex, deadline-driven work. *Salary does not exceed 105k. Please don't apply if you have higher expectations. This is for an Amlaw firm **Bachelor's degree also required. If you do not have one, please do not apply ***Must have 5+ years of high level EA experience What You'll Do as the Legal Administrative Assistant: • Prepare, revise, and format complex legal and transactional documents using Microsoft Word and related Office tools, • Proofread documents for accuracy, formatting consistency, and completeness, • Coordinate attorney calendars, meetings, conference calls, and travel arrangements, • Support attorneys through fast-moving corporate and transactional workflows, • Open new matters, assist with conflict checks, and maintain accurate client and matter records, • Handle time entry, expense reporting, and billing coordination, • Support file management, including records maintenance and file closing procedures, • Provide professional communication support for clients, attorneys, and internal teams, • Manage high-volume phone and email communications with discretion and responsiveness, • Collaborate closely with administrative team members to ensure seamless support coverage, • Assist with additional operational and administrative tasks as needed Must-Haves as the Legal Administrative Assistant: • Bachelor's degree required, • 5+ years of legal or high-level administrative support experience, • Strong proficiency in Microsoft Office Suite, especially Word, Outlook, Excel, and PowerPoint, • Experience managing multiple priorities in a fast-paced professional environment, • Excellent organizational skills and strong attention to detail, • Ability to maintain confidentiality and exercise sound judgment, • Strong written and verbal communication skills, • Ability to work independently while collaborating effectively with a team, • Flexibility to work overtime as business needs require Nice-to-Haves as the Legal Administrative Assistant: • Prior experience supporting attorneys within an M&A, corporate, or transactional legal practice, • Experience working in a large law firm environment, • Familiarity with legal billing and time entry systems, • Exposure to transactional document management or closing-related processes, • Experience coordinating complex travel and scheduling logistics Our Client Offers: • Competitive compensation package, • Exposure to sophisticated and high-profile transactional legal work, • Collaborative and professional team environment, • Opportunities for long-term career growth and development, • Comprehensive benefits package, • Stable and well-established organization with a strong reputation in the market

TENANT SERVICES COORDINATOR This position’s primary responsibility is to provide administrative and operational support for the effective running of the management office and the commercial property. Functional Responsibilities: • Primary point of contact with Tenants from lease signing through end of lease term, maintaining Tenant contacts and emergency response information, inclusive of Tenant communications in facilitating memorandums and notices, • Provide Tenants with required documentation, welcome packages, etc., • Maintain Workspeed, our Tenant work order request system, • Monitor and maintain Tenant and Vendor COI compliance, • Follow up with building property staff to confirm that Tenant requests/complaints are promptly addressed., • Ensure that the ABM and BM are aware of any issues occurring in the building including any issues with building contracted staff., • Ensure that our Tenants are treated like customers and that their needs receive proper attention and a timely response. Administrative Responsibilities: • General office responsibilities including answering of the phones, mail handling, maintaining office supplies, greeting visitors to the Property Management Office, and arranging building related functions, • Schedule meetings, events and use of common area conference rooms as required, • Generate, code and enter POs and invoices using Ivalua (under direction of PM, Construction Manager & Controller), • Work with PMs to ensure Tenant charges and bill backs are correct and promptly billed back via Tenant work order request system; Workspeed, • Create new Tenant and Vendor files as needed (hard copy & Shared-Drive), • Maintain complete and accurate property records, update building operations manuals monthly, • Other tasks as delegated by Senior Management, Building Manager and Assistant Building Manager Essential Skills: • Demonstrate ambition, capability and potential to move to next level within the Company and be a Team Player, • Ability to effectively listen to co-workers, Tenants and vendors and respond to their requests or inquiries, • Exceptional verbal and written communications, • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Etc.), • Familiar with Yardi, Workspeed and Ivalua preferred. Other Skills/Requirements: • Bachelor’s degree required, • Minimum 2 years of experience in Commercial property management or real estate, • Communicate effectively one on one and in groups, • Facilitates conflict discussion and resolution, minimizes recurrent conflict, • Able to relate well to all people regardless of personality and background, • Ability to communicate effectively with Senior Management, • Develop and maintain excellent Tenant relationships, • Continually demonstrates initiative, • Excellent organizational and time management skills, • Must be reliable, flexible, and versatile

We are seeking a highly organized, proactive Executive Assistant for a contract opportunity to provide high‑level administrative support to senior leadership in a fast‑paced, professional environment. This role is fully on‑site in Newark, NJ, and requires someone who thrives in a hands‑on, in‑office setting and can serve as a trusted partner to leadership. Responsibilities: • Provide comprehensive administrative support to one or more senior executives, • Manage complex calendars, schedule meetings, and coordinate logistics, • Serve as a key point of contact, handling emails and communications with professionalism and discretion, • Prepare meeting materials, presentations, agendas, and reports, • Coordinate travel arrangements and process expense reports, • Support office‑based activities and day‑to‑day workflow for leadership, • Assist with special projects, reporting, and ad hoc initiatives, • Maintain confidentiality when handling sensitive and high‑level information Qualifications: • Bachelor's Degree, • Previous experience as an Executive Assistant or senior‑level administrative professional, • Strong organizational, time‑management, and prioritization skills, • Exceptional attention to detail and follow‑through, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Professional, reliable, and comfortable working on‑site in an office environment The Salary Range for this role is $30-40 per hour. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements. Extended Fair Chance Language (Use When Applicable) Including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Location: Remote (U.S.-based candidates only) Hours: 10–15 hours per week (flexible schedule with daily c heck-in) About MSP Advisor MSP Advisor helps IT Managed Service Providers (MSPs) around the world grow more efficiently by aligning sales execution with operational performance. We work with MSPs to streamline processes, improve key metrics, and build scalable systems that drive profitability. With deep expertise in KPIs, RMM, and PSA platforms, we help identify bottlenecks, optimize operations, and support sustainable growth. From smaller firms to larger regional providers, our focus is simple: help MSPs run better businesses and deliver exceptional service to their customers. Role Description We are seeking a highly organized, detail-oriented Executive Assistant to support a CEO with operations, event coordination, and follow-through. This is a flexible, part-time role ideal for someone with prior professional experience who is looking to re-engage in meaningful work with autonomy. This role is execution-focused and requires someone who can take ownership of tasks, stay organized, and ensure things get done. ⸻ What You’ll Do Inbox & Issue Management (AI-Assisted) • Review AI-filtered inbox daily (tools like Fyxer), • Identify items requiring action and ensure they are handled, • Respond to logistical requests (availability, scheduling, coordination), • Route or delegate items to appropriate team members, • Track important threads to ensure follow-through, • Escalate higher-level or sensitive issues when needed ⸻ Task & Accountability Management • Review AI-generated meeting notes and extract action items, • Organize and track CEO to-dos and priorities, • Ensure tasks are completed through consistent follow-up, • Maintain visibility on outstanding items and deadlines ⸻ Event & Peer Group Coordination (Primary Focus) • Plan and coordinate peer group events and activities, • Manage hotel room blocks and event logistics, • Coordinate schedules, attendee communication, and details, • Handle peer group billing and related administrative tasks, • Ensure events are well-organized and executed smoothly ⸻ Coordination & Support • Ensure recurring meetings are scheduled and maintained, • Communicate with clients to collect required data and information ⸻ What We’re Looking For • Strong organizational and time-management skills, • High attention to detail, • Proactive and comfortable taking ownership of tasks, • Able to work independently with minimal oversight, • Strong judgment in handling and routing requests, • Customer-service oriented in client interactions, • Comfortable with heavy computer use and modern tools, • Experience using AI tools to improve efficiency is a plus Nice to have: • Familiarity with MSPs (Managed Service Providers) or IT service providers ⸻ Work Structure • 10–15 hours per week, • Flexible schedule; you set your hours, • Must check in daily and be responsive during U.S. business hours, • Fully remote (U.S.-based candidates only) ⸻ Who This Role Is Ideal For • A self-starter who takes ownership and follows through, • Highly organized and detail-oriented, • Comfortable working independently in a flexible, part-time role, • Enjoys coordinating events and managing logistics, • Responsive and reliable during the workday, • A professional looking for flexible work with meaningful responsibility ⸻ Compensation • $30–$45/hour depending on experience ⸻ How to Apply When applying via email, include your resume and a brief note on your experience with event coordination or operational support and mention the word “organized” in the subject line.

Executive Assistant A leading global entertainment company is hiring for an experienced Executive Assistant to support a leading executive within its music division. This is a rare opportunity to operate at the highest levels of the music industry, partnering closely with a globally respected leader and interfacing with top-tier artists, executives, and stakeholders. This position serves as a true extension of the executive—balancing high-level administrative support with critical thinking, relationship management, and operational oversight. You will work alongside two junior assistants, helping drive alignment, efficiency, and execution across all priorities. Location: NYC In office Monday – Friday, generally 8am-6pm Compensation & Details • Base salary: ~$150,000 (flexible up to ~$200,000 DOE), • Discretionary bonus eligible, • Comprehensive benefits package Key Responsibilities • Manage complex calendars, global travel, and detailed itineraries, alongside 2 other Assistants, • Serve as a proxy for the executive in meetings when needed, • Capture and distill key takeaways from meetings and calls, • Act as a primary point of contact for internal and external stakeholders, • Support client-related activities, including occasional event or show attendance, • Provide guidance and coordination to junior assistants, • Oversee day-to-day administrative and operational workflows, • Build and maintain relationships with senior industry leaders What We’re Looking For • Significant experience in the music industry (required), • Background in a record label or music management company strongly preferred, • Deep understanding of the music business and key players, • Exceptional communication skills, with the ability to navigate a fast-paced, indirect communication style, • Proven ability to manage competing priorities and resolve conflicts effectively, • Strong leadership instincts and experience supporting or mentoring junior staff, • Highly organized, detail-oriented, and proactive, • Discreet, polished, and professional at all times, • Comfortable with availability outside standard business hours when needed, • Seeking a long-term role in a high-level support capacity If you’re a seasoned music industry support professional who thrives in high-stakes environments and enjoys being a strategic right hand, we’d love to connect. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Senior Executive Assistant & Office Coordinator Location: New York City (or open to relocation to New York City) About the Role PEI Global Partners is seeking an experienced Senior Executive Assistant & Office Coordinator to support the firm’s Managing Directors in the New York City office. This role is ideal for an executive assistant with approximately four or more years of experience who brings strong operational judgment, attention to detail, and the ability to serve as a trusted partner to senior leadership. In addition to providing comprehensive executive support, this position will support New York City office coordination, help guide other New York-based Executive Assistants, and ensure office operations run efficiently and professionally. The role reports directly to the Head of Operations and works closely with them on office operations, process improvements, and operational initiatives. Responsibilities Executive & Managing Director Support • Provide high-level executive assistance to multiple Managing Directors, anticipating needs and proactively managing priorities, • Manage complex calendars, scheduling, and meeting coordination across internal and external stakeholders, • Coordinate logistics with Executive Assistants for meetings, client engagements, including conference rooms, catering, etc., • Maintain executive contacts and data within the firm’s CRM system, • Arrange and manage complex domestic and international travel itineraries, • Proactively monitor travel changes and communicate real-time updates, • Review, code, and submit executive expenses in QBO accurately and on a timely basis, • Prepare briefing materials, presentations, and executive-facing documents as needed, • Serve as a professional point of contact for clients, partners, and senior stakeholders Team Coordination & Light Management • Provide light management, coordination, and mentorship to New York-based Executive Assistants, • Serve as a resource for scheduling, travel, expenses, and internal process questions, • Assist with coverage planning and coordination across executive support staff Reporting & Collaboration • This role reports directly to the Head of Operations, • Works closely and collaboratively with the Head of Operations on office coordination, operational planning, vendor oversight, and process improvements, • Partners with the administrative team to ensure alignment across office operations and executive needs Qualifications • Approximately four or more years of experience as an Executive Assistant with increasing operational or office management responsibility, • Demonstrated experience overseeing office operations in a professional services or financial services environment is preferred, • Strong organizational and prioritization skills with exceptional attention to detail, • Excellent written and verbal communication skills, • High level of discretion and professionalism when handling confidential information, • Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word, • Experience with QBO strongly preferred, • Ability to operate independently while collaborating cross-functionally, • Bachelor’s degree in Business Administration, Communications, Marketing, or a related field preferred Benefits • Medical, dental, vision, and disability insurance, • 401(k) with company matching, • Competitive company stipends, • Generous paid time off Salary • The pay range for this position is $100,000-$115,000 annually with bonus potential, dependent on relevant skills and experience. Work Schedule This position is based in PEI Global Partners’ Midtown Manhattan office. Candidates are expected to work on-site Monday through Friday from 9:30am to 6:30pm.

Job DescriptionCompany Description AHRC New York City is a large, complex nonprofit organization dedicated to supporting neurodivergent children and adults (those with autism, down syndrome, cerebral palsy, intellectual/developmental disabilities, and other disabilities) through a broad spectrum of services , and a family governed organization that envisions a socially just world where the power of difference is embraced and reflected in all that we do. Generosity guides us as we honor our legacy and continuously grow through a culture of curiosity, creativity, and optimism and as we advocate for people with disabilities to lead full and equitable lives. Job Description AHRC New York City is seeking a Residential Coordinators (RC), to oversee their Bronx ICF Residence. The Residential Coordinator directs and coordinates the continuous operation of all residential management systems and the individualized program planning process within a designated region. The RC supervises and trains managers and regional staff in the implementation of management systems. The RC will also coordinate the activities of the interdisciplinary team within their designated region and conduct periodic reviews of all management systems for the assistant director and directly managing facilities/programs during periods of vacancy or absence of regularly assigned managers. Salary: $70,000 - $75,000 per year plus a very generous and comprehensive Benefit package. See Benefit information below. ESSENTIAL RESPONSIBILITIES • Directly supervise non-nursing clinical and consultant team members with the assigned region. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning, and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems., • Ensure ongoing compliance and quality assurance with State and Federal regulations applicable to the operation of all facilities and programs to which he/she is assigned., • Ensure that programmatic needs are met through the coordination and supervision of the interdisciplinary team process., • Ensure the coordination of services for individuals being serviced under the Home and Community Based Services Waiver., • Oversee the quality and ensures the provision of training in all areas for staff under his/her jurisdiction as per departmental policy. Reviews and provides training and support in the administration of management systems and procedures, SCIP techniques and related behavior management areas; the interdisciplinary process; documentation systems for all program models; individualized habilitation programs for all program participants within the region and all other mandated training areas., • Provide managerial oversight and coverage during times of vacancy or absence of regular management staff, as assigned by the assistant director., • Provide supervision and direction to non-medical clinical and consultant staff, and/or ensures the coordination of all medical clinical and consultant staff, assigned to the facilities under his/her jurisdiction., • Interprets Agency and Departmental policies, procedures and safety regulations for all staff under his/her jurisdiction., • Initiates or suggests plans to motivate staff to achieve program goals., • Regularly performs activities of staff supervised., • Assists in the development of new residential facilities, including physical plant, admission/discharge and setting up administrative systems., • Conduct investigations for personnel and program participant related issues within his/her region., • Perform duties of Treatment Coordinator.Qualifications *Bachelor’s degree Required in Human Services...Master’s degree preferred in Human Services. • At least three years experience in a management/supervisory position of overseeing multiple Residential group homes., • Must be knowledgeable in the field of OPWDD and possess a good understanding of OPWDD regulations. *Must be qualified to perform QIDP job duties.. *Ability to deal tactfully with personnel, residents, family members, visitors, government agencies and the general public. • Must possess the ability to make independent decisions and handle stressful situations when circumstances warrant such action., • Must have valid Tri-State or New York State driver's license for more than one year, in good standing. Additional Information Benefits • Low cost, quality Medical Insurance, • 403(b), • 403(b) matching, • Dental insurance, • Employee discount, • Health insurance, • Health savings account, • Life insurance, • Paid time off (sick, personal & vacation), • Referral program, • Tuition reimbursement

Job Summary Property Management company based in Manhattan is looking for a highly skilled, experienced, and meticulous Assistant Property Manager for a high-traffic commercial property. • 3+ years of work experience with Yardi Property Management, • 3+ years of work experience with Microsoft Office Office Property Operations & Field Oversight Assist in the management of a multi-building office portfolio, supporting operational performance, asset value, and tenant retention. Conduct detailed property inspections, including common areas, office floors, building systems, life-safety components, and exterior conditions. Coordinate closely with building staff and other service providers to maintain Class A office standards. Proactively identify operational issues and recommend corrective actions to Property Managers. Participate in emergency response planning and coordinate on-site response as needed. Tenant Relations & Lease Administration Serve as a primary tenant contact for operational matters, service requests, and escalated concerns. Meet regularly with office tenants to address ongoing needs, resolve issues, and support retention initiatives. Assist with move-ins, move-outs, and office reconfigurations, coordinating access, building rules, and service requirements. Support lease administration, including tracking critical dates, operating expense recoveries, and compliance with lease obligations. Prepare and distribute tenant communications, building notices, and policy updates. Financial & Administrative Management Independently manage the Certificate of Insurance (COI) process for tenants and vendors, ensuring full compliance with lease and risk management requirements. Issue purchase orders (POs) in accordance with approved budgets and company policies. Audit, code, and process vendor invoices; investigate discrepancies and resolve issues prior to approval. Assist with annual operating budgets, reforecasts, and monthly variance reporting. Track operating expenses, capital expenditures, and vendor costs to support financial controls. Reporting, Compliance & Documentation Prepare and contribute to comprehensive building activity and management reports for ownership and internal stakeholders. Maintain accurate property records, contracts, insurance documentation, and compliance logs. Assist with audits, life-safety inspections, and regulatory requirements specific to office properties. Ensure vendor contracts, service agreements, and insurance coverage remain current and compliant. Vendor & Project Coordination Manage day-to-day vendor relationships and performance, including scheduling, scope oversight, and quality control. Solicit and evaluate vendor proposals for maintenance, repairs, and office-related projects. Assist with capital improvement projects and tenant improvement (TI) coordination, working with engineers, architects, and contractors as directed. Monitor project timelines and communicate status updates to Property Managers. Leadership & Professional Judgment Act as an operational resource within the property management team, exercising independent judgment on routine matters. Mentor junior administrative staff or coordinators as applicable. Always represent the ownership and management team in a professional manner. Qualifications 3+ years of commercial property management experience, with a strong focus on office assets. Demonstrated experience supporting multiple property managers and complex office portfolios. Strong understanding of office building operations, systems, and tenant expectations. Advanced proficiency in property management and accounting systems (e.g. Yardi) and Microsoft Office Suite. Excellent interpersonal, communication, and organizational skills. Ability to manage competing priorities and work both independently and collaboratively. Featured benefits Medical insurance, Vision insurance, Dental insurance, 401(k), Commuter benefits, Disability insurance

Position Title: Executive Assistant Duration: 12 Months Possibility of Extension: Yes Possibility of conversion to FTE: Yes Working hours: Can vary, ex: 8:30 am – 5:00 pm; 9:00 am – 6:00 pm Working Location: New York, NY Hybrid work requirements: 4x a week in office, remote on Friday Role Mandate: Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Role Responsibilities Include (but are not limited to): • Leads the planning, coordinating, and implementing department events., • Provides senior level administrative and operational support within a large, diverse team including one or more senior executives., • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information., • Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting., • Provides input into the planning and implementation of administrative programs., • Builds effective relationships with internal/external stakeholders., • Gathers and formats data into regular and ad-hoc reports, and dashboards., • Coordinates and monitors budgets and reporting on results vs. budget., • Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities., • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events., • Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available., • Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures)., • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements, • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget., • Makes travel arrangements, booking flight/hotel reservations as needed., • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations., • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies., • Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability., • Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.)., • Thinks creatively and proposes new solutions., • Exercises judgment to identify, diagnose, and solve problems within given rules., • 5-7 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study., • Specialized knowledge from education and/or business experience., • Verbal & written communication skills - In-depth., • Collaboration & team skills - In-depth., • Analytical and problem-solving skills - In-depth. 1 round with HM, 45 min over teams including a case study At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $25.00/hr.

Job Overview: The Executive Assistant to the CEO is a key role responsible for providing high-level support to the CEO. This position demands exceptional organizational skills, keen attention to detail, and a solid understanding of the logistics industry to ensure seamless daily operations and effective communication across all levels of the company. Key Responsibilities: • Calendar Management: Efficiently manage the CEO’s calendar, scheduling appointments, meetings, and travel to optimize time and productivity., • Communication Liaison: Act as the primary point of contact for internal and external communications, drafting correspondence and responding on behalf of the CEO., • Meeting Coordination: Prepare agendas and ensure follow-up on action items from meetings. Ensure the CEO is well-prepared for all engagements., • Project Support: Assist with the management of special projects related to transportation and logistics operations, providing research and administrative support as needed., • Data Management: Organize and maintain files and records related to projects, contracts, and client interactions, ensuring confidentiality and easy access., • Travel Arrangements: Coordinate travel itineraries, including flights, accommodations, and transportation logistics for both the CEO and other team members as required., • Financial Administration: Manage invoice and expense reporting., • Board Liaison: Prepare board materials and serve as the primary liaison with board members, coordinating meetings, distributing pre-reads, and tracking follow-ups. Qualifications: Education: Bachelor’s degree Experience: Minimum of 5 years of experience as an executive assistant or in a similar role, preferably in the transportation or logistics sector. Skills: • Strong organizational and time-management skills., • Excellent written and verbal communication abilities., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software., • Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment., • Comfort using AI tools (e.g., ChatGPT, Claude, Copilot) to draft correspondence, summarize materials, and streamline workflows. Personal Attributes: • Proactive and detail-oriented with a strong sense of initiative., • Ability to work independently and collaboratively within a team., • Adaptable and capable of handling sensitive information with discretion.

Executive Assistant and Office Manager This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026. To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”. Salary Range: $90,000-$100,000 Medical, Dental, Vision, 401K, Vacation & Sick PTO This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm. The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office. The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs. It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives. Key Responsibilities Executive Support • Provide high-level daily administrative support to the CEO, including managing heavy email correspondence., • Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings., • Coordinate detailed travel itineraries for frequent domestic travel., • Support the Chairman and Founder as needed for miscellaneous tasks., • Collecting and organizing tax documentation for accountants for business entities and family foundation., • Support for AI initiatives to be incorporated into daily office operations., • Monthly expenses department coding on corporate credit cards., • Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats., • Occasional personal tasks to be completed, no more than 15% of workload. Office Management & HR Support • Act as a central point of contact for the 12-person Manhattan office., • Planning & executing of company wide Annual Meeting in November with support of COO., • Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings, • Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up., • Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired., • Planning volunteer days and office activities. Education & Experience Requirements • 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive., • BA/BS degree or higher in a relevant field., • Notary Public license in New York (will be required to obtain if not already licensed)., • Demonstrated experience within the real estate industry strongly preferred., • Must be able to commute to the NYC office five days per week (M-F). Required Skills • Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs., • Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful., • High level of discretion and professionalism while handling sensitive financial and personal matters., • Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM. About Bromley Companies The Bromley Companies () is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.

Assistant Commercial Property Manager The Moinian Group New York City Metropolitan Area (On-site) Property Management company based in Manhattan is looking for a highly skilled, experienced, and meticulous Assistant Property Manager for a high-traffic commercial property. Must have a good understanding of building operating/mechanical/plumbing systems. Office Property Operations & Field Oversight • Assist in the management of a multi-building office portfolio, supporting operational performance, asset value, and tenant retention., • Conduct detailed property inspections, including common areas, office floors, building systems, life-safety components, and exterior conditions., • Coordinate closely with building staff and other service providers to maintain Class A office standards., • Proactively identify operational issues and recommend corrective actions to Property Managers., • Serve as a primary tenant contact for operational matters, service requests, and escalated concerns., • Meet regularly with office tenants to address ongoing needs, resolve issues, and support retention initiatives., • Assist with move-ins, move-outs, and office reconfigurations, coordinating access, building rules, and service requirements., • Support lease administration, including tracking critical dates, operating expense recoveries, and compliance with lease obligations., • Independently manage the Certificate of Insurance (COI) process for tenants and vendors, ensuring full compliance with lease and risk management requirements., • Issue purchase orders (POs) in accordance with approved budgets and company policies., • Audit, code, and process vendor invoices; investigate discrepancies and resolve issues prior to approval., • Assist with annual operating budgets, reforecasts, and monthly variance reporting., • Prepare and contribute to comprehensive building activity and management reports for ownership and internal stakeholders., • Maintain accurate property records, contracts, insurance documentation, and compliance logs., • Assist with audits, life-safety inspections, and regulatory requirements specific to office properties., • Manage day-to-day vendor relationships and performance, including scheduling, scope oversight, and quality control., • Solicit and evaluate vendor proposals for maintenance, repairs, and office-related projects., • Assist with capital improvement projects and tenant improvement (TI) coordination, working with engineers, architects, and contractors as directed., • Act as an operational resource within the property management team, exercising independent judgment on routine matters., • Mentor junior administrative staff or coordinators as applicable., • Always represent the ownership and management team in a professional manner. Qualifications • 3+ years of commercial property management experience, with a strong focus on office assets., • Demonstrated experience supporting multiple property managers and complex office portfolios., • Strong understanding of office building operations, systems, and tenant expectations., • Advanced proficiency in property management and accounting systems (e.g. Yardi) and Microsoft Office Suite., • Excellent interpersonal, communication, and organizational skills., • Ability to manage competing priorities and work both independently and collaboratively.

We are seeking a highly organized, proactive, and dependable Administrative Assistant to support daily office operations and provide direct support to executive leadership. This role requires strong multitasking abilities, excellent communication skills, and a high level of discretion when handling sensitive information. The ideal candidate thrives in a fast-paced environment and takes pride in keeping operations running smoothly. Key Responsibilities • Manage calendars, including scheduling meetings, avoiding conflicts, and sending reminders, • Book conference rooms and coordinate virtual meetings (Zoom, Microsoft Teams), • Monitor and manage email inboxes (screen messages, flag priorities, draft responses as needed), • Answer and direct incoming phone calls, • Send and receive eFaxes, • Maintain organized filing systems (digital and physical), • Perform data entry and maintain accurate internal records, • Coordinate complex schedules for two executive leaders, • Prepare meeting materials (agendas, presentations, printed documents), • Take detailed meeting notes and track action items and follow-ups, • Arrange travel, including flights, accommodations, and itineraries, • Process expense reports and reimbursements, • Serve as a gatekeeper by prioritizing access to leadership and managing requests, • Order and maintain office supplies and equipment, • Manage relationships with vendors (supplies, coffee service, maintenance, etc.), • Ensure common areas (kitchen, conference rooms) are organized and ready for use, • Receive, sort, and distribute mail, packages, and eFaxes, • Troubleshoot minor office issues (e.g., printer jams, postage refills), • Coordinate office repairs and maintenance as needed, • Assist in planning team events and office celebrations, • Track PTO and attendance on behalf of executive leadership, • Run occasional errands (bank deposits, supply pickups, etc.), • Provide cross-functional support to departments such as sales, marketing, and operations Experience • 3–5 years of administrative support experience required Essential Skills • Strong self-management and accountability, • Excellent organization and time management with the ability to multitask effectively, • Clear and professional communication skills (written and verbal), • High level of discretion when handling confidential information, • Adaptability and flexibility in a dynamic work environment, • Proficiency in Microsoft 365 and common office tools (scheduling, task management, etc.), • Strong service mindset and interpersonal skills, • Effective problem-solving and sound decision-making abilities, • High integrity and professionalism Work Environment • Fully office-based role (in-person required) We’re looking for someone who is proactive, detail-oriented, and ready to be a key contributor to a collaborative team environment. If you enjoy supporting leadership and keeping operations running seamlessly, we encourage you to apply.

Executive Assistant to CEO - $120k-$150k Global technology firm is looking for an Executive Assistant to support Founder/CEO as a right-hand administrative and operational support person. Position will enable the assistant to act as a strategic partner and trusted operator, while keeping office operations moving in a fast-paced environment. Responsibilities Include: • Serve as a right-hand partner to CEO performing both EA and PA duties as needed, • Manage complex scheduling and calendar coordination across multiple time zones, • Arrange extensive global travel including air, ground transportation, dining reservation, hotels with different time zones, visas, etc., • Prepare for high-stakes meetings: create agendas, materials, briefs, and follow-ups, • Handle sensitive information with discretion and professionalism; maintain absolute confidentiality, • Partner with internal leaders and external partners to support initiatives, troubleshoot blockers, and move projects forward, • Build and refine scalable administrative processes that keep our executive function running like a well-oiled machine, • Assist with office operations support including vendor management, supplies, invoicing, and some HR-related tasks, • Moderate Personal Assistant work as needed Requirements Include: • 8+ years of experience in administrative support to senior leadership including C-Suite, Founders, and executives, • Prior experience in tech firms and/or startup environments is a BIG plus; must be able to work at a fast-paced with an entrepreneurial mindset, • College graduates strongly preferred, • Previous work with business operations and light office management would be an asset, • Highly organized and detail-oriented, must have a keen sense of discretion, • An exceptional communicator with strong emotional intelligence and sound judgment

Job DescriptionJob Description ABOUT NEW YORK CITY EMERGENCY MANAGEMENT New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies. The Response Bureau is NYCEM's 24/7 operations arm and is responsible for monitoring and responding to incidents across the five boroughs. Response Bureau personnel are the agency's frontline staff for alerting the public and City agencies, initiating on-scene NYCEM response, and providing ongoing coordination during emergencies. Response also supports interagency coordination and planning for special/planned events throughout the city. JOB DESCRIPTION The Watch Command unit operates 24/7, monitoring citywide radio frequencies; local, national, and international media; and weather forecasts. They function as the central notification point for NYC, transmitting notifications to agencies and Notify NYC messages. Watch Command serves as a dispatch and operations center for the agency, dispatching Citywide Interagency Coordinators, providing requested logistical and coordination support, and providing situational awareness updates to City agencies on ongoing incidents. Within Watch Command, the Public Warning Unit issues Notify NYC messages and Wireless Emergency Alerts to alert the public about emergencies, inclement weather, major disruptions, and other impactful information. Reporting to the Director of Watch Command with latitude for independent initiative and judgment, the Watch Command Operations Manager is responsible for providing strategic, administrative, and operational support to the Watch Command Unit. This role involves actively monitoring citywide incidents and ensuring timely response actions, while also supporting the unit’s core mission of maintaining situational awareness across New York City. Duties and Responsibilities: The duties are as follows: Supervisory Responsibilities: • Supervises up to 15 staff members, and delegates work to support division strategic priorities; manages workload and stress levels through listening, schedule flexibility, and redistribution of work where appropriate., • Oversees staff daily operations including scheduling, timekeeping, and overtime management., • Trains staff on the operations of the unit, monitoring individual performance; sets annual goals with staff and monitors progress toward goals and other deliverables., • Drives professional career development of unit staff, coaching and encouraging training, • Creates, assists with, and participates in employee professional development initiatives, including unit-based training and agency drills and exercises. Operational Responsibilities: • Provides guidance and managerial oversight to unit personnel during daily public safety incidents that adversely impact New York City and require a multiagency response, including, but not limited to, confirming the scope and nature of incidents, ensuring that agency notifications are performed, analyzing information from multiple sources, preparing reports for dissemination to Executive Staff and senior officials of the City, and interfacing with the City's Emergency Operations Center (EOC);, • Develops reports and program data summaries for senior/executive staff., • Ensures all aspects of day-to-day Unit Operations are addressed, operational and administrative issues are identified, corrected, and contingencies are in place to ensure operational continuity., • Develops and maintains the unit’s approach to quality assurance and quality control, auditing incidents and ensuring staff are meeting benchmarks for success., • Ensures the unit's Continuity of Operations Plan remains operational and tested regularly., • Implements new operational or administrative policies and procedural guidelines, standard operating procedures, newly deployed equipment systems, and emerging technologies., • Coordinates with members of the NYCEM Response Bureau management team to ensure that Watch Command operations and activities are seamlessly integrated with those of the Public Warning Unit and Field Response Unit, ensuring partner units are operating cohesively and effectively., • Offsets work hours when necessary to ensure 24-hours managerial unit coverage and oversight during large-scale emergencies and/or major incidents., • Serving as a Watch Command Supervisor on a contingent basis to fill critical staffing gaps, including during non-business hours., • Other duties as assigned by the Assistant Commissioner of Response, or Director of Watch Command. Unit Oversight and Leadership: • Assists the Director with developing and/or maintaining a unit strategic plan., • Recognizes and encourages team-supportive actions and behaviors, collaboration, cooperation, and activities contributing to others’ success; fosters an inclusive team culture., • Produces clear, appropriate, and well-written materials for the unit; communicates clearly and effectively; models integrity with honest and transparent communication, even in challenging situations., • Fosters increased knowledge of the unit’s work across the agency, and encourages the unit to recognize and support the work of other units and divisions. *Work Schedule: The selected candidate will be assigned to work a Monday to Friday administrative-based schedule that may include a reporting time that falls within non-business hours and will be subject to reassignment to other shifts during emergencies or as dictated by the agency's needs. This role is overtime eligible and sometimes requires work during non-business hours when there are ongoing emergencies, needs for operational support, and/or coverage gaps. **PLEASE NOTE THE FOLLOWING: • Candidates with less than two years of City service would be eligible for the low end of the range., • Funding – This position is supported with a federal Emergency Management Performance Grant (EMPG) through 9/30/2026 with the possibility of an extension; the employee will be responsible for training requirements associated with this grant., • Candidates must be authorized to work in the United States without employer support to be eligible for selection. Note that NYCEM does not participate in eVerify, which is required for the reauthorization of some visas., • The selected candidate will be required to be in person in the office location three days per week, with exceptions for extenuating circumstances., • For this position, the “Special Note” below in the Minimum Qualification Requirements does apply., • IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL. PREFERRED SKILLS • Proven leadership capabilities, • Strong interpersonal and supervisory skills, • Ability to work in dynamic, high-stress environments, • Strong writing and communications skills, • Strong analytical skills, • Strong project management skills, • Experience with public safety communications systems, • Prior Watch Command or other public safety experience, • Familiarity and proficiency in operating with emerging technologies, • Proficiency with Microsoft Office applications (Word, Excel, Access, and PowerPoint), • Proficiency with GIS (geographic information systems) helpful In addition, the selected candidate will be able to demonstrate a proven ability in the following areas, from the agency’s performance management model: Competencies: o Knowledge – possesses appropriate subject matter expertise. o Work Ethic and Productivity – produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership. o Strategic Problem Solving and Innovation – is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking. o Effective Communication – communication is clear, precise, and timely; understands their audience and display confidence in delivering their message. o Teamwork – encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives. Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. EMERGENCY PREPAREDNESS SPECIAL - 94612 Qualifications 1. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or, 2. A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above; or, 3. A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed “1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made., 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent. Special Note: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1"" above. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Company Description PermCap Investment Office is a $4.0 billion multi-family office and endowment manager founded in 2011. The firm serves families, institutions, and faith-based organizations with a long-term investment approach. PermCap employs 15 full-time professionals with offices in New York City and Charleston, South Carolina. Our work includes supporting a diverse range of clients, including organizations whose missions are rooted in values-based and faith-informed objectives. Role Description This is a full-time, on-site role located at our New York, NY office for an Executive Assistant / Office Manager. The role involves providing executive administrative support, managing calendars, organizing meetings, preparing expense reports, and facilitating day-to-day office operations. The position also includes supporting executives with effective communication and ensuring efficient administrative assistance to promote an organized and professional work environment. The position requires exceptional organization, discretion, and responsiveness. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities in a fast-paced professional environment. Key Responsibilities: Executive Administrative Support · Provide high-level executive support to firm partners, including managing complex calendars, scheduling, and communications across multiple priorities and time zones · Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute changes · Handle sensitive information and executive communications with a high degree of speed, discretion and professionalism Office Management & Operations · Serve as primary point of contact for day-to-day NYC office operations · Oversee vendor relationships, including sourcing, onboarding, relationship management, issue resolution, and billing · Ensure a well-run, welcoming, and efficient office environment for team members and visitors · Coordinate office logistics, supplies, and facilities needs Client & Stakeholder Support · Assist with logistics and coordination related to meetings, events, and engagements involving institutional, nonprofit, and faith-based organizations · Engage respectfully and professionally with a diverse set of clients and partners, including those with faith-based missions Qualifications · 10+ years of experience supporting senior executives in a fast-paced professional environment (finance, investment, professional services, or similar preferred) · Demonstrated ability to manage complex calendars, scheduling, and travel logistics for a stakeholder · Experience overseeing office operations and vendor management · Strong organizational skills with the ability to manage competing priorities and adapt quickly · Excellent written and verbal communication skills · High degree of discretion and sound judgment · Comfort working with organizations that have mission-driven or values-based objectives · Notary Public certification preferred, or willingness to obtain certification upon hire

We are currently recruiting for an Executive Assistant in NYC (Hudson Yards) – in-office 5 days a week. In this role you will support a Financial Services Executive and team with a variety of administrative tasks. 110K – 120K Base + OT + Bonus + Equity + Benefits Package Responsibilities: • Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents, • Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise, • Prepare for meetings supporting the needs of executives involved, • Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports, • Manage highly sensitive, confidential information with complete discretion, • Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts), • Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles, • Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives, • Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed Requirements: • 3-5+ years of experience as an Executive Assistant, C-level support & college degree, • Financial industry knowledge highly desirable, • Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations, • Excellent writing, editing, and verbal communication skills, • Research savvy with extensive experience using online resources, • Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective Local candidates only. Must be in NYC area and in commutable range to Hudson Yards 5 days in-office. No sponsorship.

Executive Assistant/Office Manager wanted for an alternative investment fund in Midtown. The EA will provide administrative support to a team of Investment professionals, as well as help manage some of the day-to-day office operations including but not limited to facilities management, overseeing office supplies and equipment, vendor management/negotiations; onboarding new staff, event planning for corporate events and more! This is an exciting opportunity to build upon the role and create new processes and systems where growth is encouraged! The ideal candidate will have at least 5+ years relevant experience in managing a small-to-medium size professional office. Strong leadership qualities, excellent communication and organizational skills are a must! The ideal candidate will be self-motivated and resourceful with the proven ability to multi-task and operate successfully under tight deadlines and time pressures. Strong MS Office experience is required. Qualifications • Bachelor's degree, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills, • In office M-F (Summer Fridays)

Executive Assistant Industry: ___ Salary: ___ Plus: ___ Location: ___ Boutique real estate investment firm is seeking an Executive Assistant to support the two senior executives and their team. Responsibilities • Heavy calendar management, • Heavy domestic and international travel arrangements, • Expense and invoice management, • Correspondence management, • Meeting logistics, • Event planning, • Word, PPT and Excel creation and revisions, • Ad hoc projects as needed, • 5 days in office Qualifications • College degree required, • 7+ years of administrative support experience including at least 5 years of of senior level executive coverage, • Financial services experience preferred, • Top notch client service and communication skills, both written and verbal, • Strong technical skills in Outlook, Word, Excel, and PowerPoint, • Team player who is attentive, detail oriented, and can multi-task effectively all in a fast-paced environment To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. • Only those candidates selected for an interview will be contacted.

Executive Assistant – NYC (Hybrid) Hours: Monday–Friday, 8:30 AM – 5:30 PM Experience: 2-3 years supporting senior executives in professional services Salary: $75K–$85K + Bonus + Profit Sharing Generous PTO and Company Paid Health Insurance Overview Newly created Add to Staff role! We are very excited to be partnering with our client to help them hire a highly skilled and proactive Executive Assistant to provide top-tier support to 2-4 senior leaders. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced professional environment. You will serve as a key partner to leadership, managing schedules, communications, and projects with discretion and professionalism. Key Responsibilities • Provide comprehensive support to senior executives, managing calendars, emails, and day-to-day priorities., • Serve as a gatekeeper, coordinating meetings, appointments, and office interactions while balancing competing demands., • Plan and manage extensive domestic and international travel., • Prepare and maintain documents for meetings, presentations, and decision-making processes., • Coordinate and track expense reporting, streamlining submissions using Concur or similar systems., • Maintain key client and project information within Salesforce or comparable CRM systems., • Triage incoming requests, assess urgency, and provide executives with organized visibility into deadlines and priorities., • Act as the main point of contact for internal and external stakeholders, including meeting and greeting visitors when needed., • Lead ad hoc administrative projects and special initiatives as assigned. Qualifications • 2-4 years of experience supporting senior executives in professional services., • Strong organizational skills with an ability to manage multiple priorities under tight deadlines., • Exceptional written and verbal communication skills., • Ability to operate independently, exercise discretion, and maintain confidentiality at all times., • Proactive, responsive, and flexible with a professional demeanor., • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and CRM platforms such as Salesforce., • Undergraduate degree required. Why You’ll Love This Role • Hybrid work model in the heart of NYC., • Competitive salary plus bonus and profit-sharing opportunities., • Opportunity to work closely with senior leaders and make a direct impact on business operations. Salary: $75K–$85K + Bonus + Profit Sharing Generous PTO and Company Paid Health Insurance How to Apply If you’re an experienced Administrative or Executive Assistant ready for your next challenge, please apply directly via LinkedIn to be considered. *Please note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered! #LI-HR1

Cadent ignites seamless connections between brands, publishers & consumers. Our predictive AI orchestrates outcomes on any platform customers are on, across any media they consume & at any stage of the journey. To learn more, please visit Cadent.com. We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing complex schedules, coordinating cross-functional activities, and ensuring seamless day-to-day operations. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced, high-growth environment. Responsibilities Executive Support & Calendar Management • Manage complex calendars, including scheduling internal and external meetings across multiple time zones, • Prioritize and coordinate competing requests, ensuring alignment with business priorities, • Prepare agendas, materials, and briefing documents for meetings, • Track action items and follow-ups to ensure timely completion Communication & Coordination • Serve as a primary point of contact between executives and internal/external stakeholders, • Draft, review, and manage communications on behalf of executives, • Coordinate cross-functional meetings and ensure alignment across teams, • Maintain a high level of professionalism and confidentiality in all interactions Travel & Logistics • Arrange domestic and international travel, including flights, accommodations, and itineraries – paying attention to individual executive preferences, • Manage expense reporting and reconciliation in a timely manner, • Coordinate logistics for offsites, team events, and executive meetings, • Proactively create packages to prepare executives for travel prior to their departure Operations & Project Support • Support special projects, presentations, and reporting as needed, • Assist in preparing materials for leadership meetings, board meetings, and client engagements – including follow up materials, notes and takeaways, • Identify opportunities to improve processes and increase efficiency, • Partner with other administrative staff to ensure coverage and continuity, • Act as back-up and overflow support for office management activities, including setting up/breaking down for internal and external meetings, managing office supplies, etc. Qualifications • 5+ years of experience supporting senior executives, preferably in a fast-paced or technology-driven environment, • Strong organizational and time management skills with exceptional attention to detail, • Excellent written and verbal communication skills, • Ability to manage multiple priorities and adapt quickly to changing needs, • High level of discretion and professionalism when handling confidential information, • Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom), • Experience supporting C-level executives, • Experience in media, advertising, or technology environments, • Familiarity with expense management and travel platforms (e.g., Concur), • Strong problem-solving skills and a proactive, solutions-oriented mindset Eligibility: • Must be legally authorized to work in the United States without employer sponsorship now or in the future.

THIS ROLE WILL BE ONSITE 5 DAYS PER WEEK IN MANHATTAN. The client is looking to hire a C-Suite Executive/Personal Assistant to work for the CEO in New York. The role will include a mix of business and personal tasks. He/She will provide executive support in a one-on one working relationship and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including liaising with the board of directors and senior management teams. He/She must possess a high level of professionalism, be extremely organized, have an entrepreneurial mindset, and enjoy working within a fast-paced, results driven financial services environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He/She must be able to work under pressure with the ability to handle a wide variety of activities and confidential matters with utmost discretion and loyalty. The role is based in NYC. Compensation is competitive and includes an excellent benefit package. Key Responsibilities • Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans: itineraries, agendas, and compiling documents for travel-related meetings., • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures., • Plans, coordinates, and ensures the CEO's schedule is followed and respected. • Provides "gatekeeper " and "gateway " role, for access to the CEO's time and office. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff., • Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately., • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. Qualifications 399 Park Avenue 22nd Floor New York, NY 10022 Tel +1 212 359 7300 Fax +1 212 359 7301 • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail., • Expert level written and verbal communication skills., • Demonstrated proactive approaches to problem-solving with strong decision-making capability. • Emotional maturity., • Highly resourceful team-player, with the ability to also be extremely effective independently. • Proven ability to handle confidential information with utmost discretion, be adaptable to various competing demands, and demonstrate the highest level of professionalism and response. • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Candidate Profile The ideal candidate will have/be: • Bachelor's degree., • A minimum of 10 years of experience in Financial Services and working with high level executives. • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Pay: $60,000.00 per year Why This Is a Great Opportunity • Join a well-established NYC plaintiff-side employment law team fighting for employees in high-impact discrimination, harassment, retaliation, and wrongful termination matters, • Get hands-on exposure to fast-moving litigation and a mission-driven practice (your work directly supports real people), • Clear runway for growth: this firm wants someone they can develop and promote over time, • Stable, full-time role with strong training and mentorship in a professional office setting, • Competitive pay for an early-career legal admin, with long-term upside for high performers Location: New York City (Midtown Manhattan). This is a 5 days in office role. Note: Must have 3 plus year of law firm experience AND 2 plus year in an executive assistant, administrative assistant, or legal secretary type role (calendar management is a core part of the job). About Our Client Our client is a respected New York plaintiff-side employment law firm with 20 plus years of experience advocating for employees in workplace discrimination, harassment, wrongful termination, and civil rights matters in state and federal courts. They are known for strong outcomes, a passionate team, and a people-first approach to litigation. Job Description • Manage busy attorney calendars, scheduling, and daily priorities (meetings, court dates, deadlines, reminders), • Coordinate calls, client meetings, and internal scheduling across multiple team members, • Support litigation administration: organize matter files, track deadlines, and help keep cases moving, • Prepare and proofread correspondence, emails, and basic documents, • Maintain professional communication with clients and outside parties (phone, email, in-person), • Assist with general office operations: intake support, scanning, filing, mail, and document organization, • Jump in as a true right-hand support partner to attorneys and leadership as needs arise Qualifications • 1 plus years of experience working in a law firm (any practice area is fine), • 1 plus years of executive assistant, legal assistant, legal secretary, or administrative support experience, • Strong calendar management skills (multiple calendars, shifting priorities, reminders, follow-up), • Highly organized, detail-oriented, and comfortable in a fast-paced environment, • Professional written and verbal communication skills, • Tech-comfortable: Outlook or Google Calendar, Word, PDF tools, and general office systems Why You Will Love Working Here • Mission-driven work with a team that cares about impact and quality, • A role that feels important: you are not “just admin,” you help run the day-to-day, • Real mentorship and growth potential (this firm promotes from within when performance is strong), • Smart, collaborative environment with attorneys and staff who value reliability and initiative JPC-673 Job Type: Full-time Benefits: • Dental insurance, • Paid time off, • Retirement plan, • Vision insurance

Our client, a boutique Wealth Management Firm, is seeking a dynamic Executive Assistant with a client-first mentality to join the team. This individual will provide hands-on support to the firm's founder and the remainder of the company while providing white glove support to the firm’s clients. This is a great opportunity to join a growing wealth management firm. Job Details COMPANY: Wealth Management Firm POSITION: EA to the Founder LOCATION: Hudson Yards NYC SALARY: $95k-$110k depending on experience plus benefits, unlimited PTO, and summer Fridays HOURS: 9:00am-5:30pm HYBRID: 2 days in the office (one day must be Monday) and 3 days WFH EDUCATION: Bachelor's degree preferred Responsibilities • Provide administrative support to Founder (calendar management, travel arrangements, projects etc.), • Email management: Review and respond to all emails in a timely fashion and spearhead responses for all types of client communication and escalate communications when necessary, • Phone management - Answer and screen all incoming phone calls, • Text communication - review texts in our group texting platform and respond when appropriate, • Check the mail daily, shred confidential documents, and scan relevant mail into the system., • Assist in maintaining a tidy and organized office space, including watering plants and organizing drawers and cupboards., • Organize special events for clients such as dinners, galas, etc and organize office holiday party, • Collect invoices for expenses Requirements • A minimum of 2 years of experience in a direct support or hospitality role, • Client-first mentality and a desire to learn from a growing team, • High-level of technological aptitude, • Centered around the core tenets of confidentiality, reliability, and hospitality, • Proactive approach to learning new skills

2478 A growing fintech startup in New York is seeking its first Executive Assistant to support a dynamic leadership team. This is a newly created position and a unique opportunity to build and shape the Executive Assistant function from the ground up. You will provide high-level support to senior leadership, ensuring seamless day-to-day operations while acting as a strategic partner in a fast-paced, evolving environment. Key Responsibilities • Manage complex, ever-changing calendars across multiple executives, • Coordinate extensive global travel, including frequent international conferences, • Serve as a central point of coordination to keep leadership aligned and on schedule, • Handle sensitive and confidential information with the utmost discretion, • Assist with ad hoc administrative and operational tasks as the company scales, • Proactively identify inefficiencies and implement solutions to streamline workflows Qualifications • 2+ years of experience as an Executive Assistant in a relevant field (startup, technology, fintech, or high-growth environment preferred), • Bachelors degree required, • Proven experience as a career Executive Assistant supporting senior leadership, • Strong ability to operate independently with minimal direction, • Demonstrated experience managing complex travel and scheduling logistics, • Prior startup experience strongly preferred, • Proficiency in Google Workspace, • Comfort with AI tools (e.g., Claude) or a strong willingness to learn, • Mandarin language skills are a plus due to global client exposure, • Exceptional organizational, communication, and problem-solving skills, • High level of discretion and professionalism Compensation • $90,000+ DOE Location: New York, NY Schedule: In-office, Monday–Friday Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment. Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Major financial institutions seek experienced EXECUTIVE ASSISTANTS for long term onsite contract roles in New York City. These roles are onsite and require experience working for Managing and Executive Directors, Concur expertise as well as MS Office needed Degree a plus Must be flexible in starting and end times. Could require overtime. You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings. Additionally, the ability to interact with staff at all levels in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships as well as experience in handling the administrative and executive support related tasks with minimal supervision. REQUIREMENTS: • Minimum of 3 years of experience in an Executive or Administrative Assistant role, • High school diploma or GED is required; Bachelor's degree a plus, • Being able to multi-task in a fast-paced environment, • Experience in calendar management, • Adaptable team player, • Good problem-solving ability, • Strong working experience with Microsoft Word, Excel and PowerPoint; CONCUR A MAJOR PLUS

Overview We are seeking a highly organized and discreet Executive Personal Assistant to support a senior Principal in a fast-paced environment. This role requires strong Excel expertise, experience with Salesforce or similar CRM systems, and the ability to anticipate needs while managing shifting priorities. Key Responsibilities • Manage complex calendars, scheduling, and daily logistics with precision., • Coordinate domestic and international travel end-to-end., • Maintain and update contact data within Salesforce or CRM systems., • Leverage advanced Excel skills for tracking, reporting, and data organization., • Monitor communications, prioritize requests, and ensure timely follow-up., • Provide administrative and project support, including document and event coordination., • Handle time-sensitive and confidential matters with professionalism and discretion., • Support ad hoc tasks, special projects, and operational needs as required. Qualifications • Bachelor’s degree required., • 7+ years of experience supporting senior leadership., • Advanced Excel skills (formulas, filtering, data management)., • Experience with Salesforce or similar CRM platforms preferred., • Detail-oriented, proactive, and highly organized., • Strong communication skills and ability to multitask effectively., • Proven ability to manage confidential information with integrity., • Proficiency with Microsoft Office, Google Workspace, and Mac OS.