Administrative assistant jobs in Newark, New Jersey - Page 12Crear alertas

Operations Coordinator / Administrative Assistant S.I.S.S. Ltd. – New York, NY High level international security company is seeking an Operations Coordinator/Administrative Assistant. This position fulfills an integral aspect of day to day operations. The ideal candidate will possess superior interpersonal skills, a professional demeanor and be detail oriented. Entertainment/production experience preferred. Individual to possess ability to effectively engage, build and foster relationships with colleagues, officers in the field and have ability to engage in a high paced, evolving day to day operations within the office place. Job Duties (including, but not limited to): • Coordination and scheduling personnel in the field. One-time events, 24/7 and fluid schedules., • Rapidly respond to all client inquiries; to include after hours and weekends., • Answering/transferring incoming calls, • Data entry and internet research, • Maintaining Office Files/Records, • Office Support / Administrative Responsibilities Qualifications and Skills: • Knowledge of Microsoft Office Excel, Word, & Outlook and overall computer literate., • Ability to communicate effectively., • Ability to follow oral and written instructions., • Ability to work well either alone or as part of a team with time sensitive matters., • Attention to detail and the capacity to work effectively are essential. Preferred Attributes: • Strong communication, interpersonal skills, • Highly motivated and goal orientated, with a confident, energetic, positive attitude., • Disciplined, organized, reliable, and able to multi-task in a fast-paced office setting, • Excellent time management and organizational skills., • Able to take initiative and problem solve, • Professional demeanor Position is full time Office Monday-Friday with some on call nights/weekends Full benefits available. Job Type: Full-time

Duration: 3 + Months Location: New York, NY 10041 Schedule: Monday- Friday; 9a-5p for now with possibility of moving 10a-6p Qualifications: • JD Preferred, Master's degree required, • Senior-level administrative or special assistant experience supporting executive leadership, • Experience functioning as a business manager, executive partner, or special assistant rather than a traditional senior administrative role, • Exceptional organizational, communication, and time-management skills, • Highly professional, polished, and confident presence in executive and stakeholder settings, • Ability to operate at a strategic level - beyond traditional administrative support, • Legal or compliance background strongly preferred, • Microsoft Office (Excel, Word, PowerPoint, Outlook, Visio) Description: • Proactively manage the SVP of HR’s calendar, ensuring priorities are anticipated, aligned, and executed efficiently, • Maintain forward-looking awareness of scheduling needs, deadlines, and competing priorities, • Serve as a strategic partner by preparing, reviewing, and refining executive-level presentations and materials, • Act as a gatekeeper and liaison, exercising sound judgment in high-level interactions HirePower Personnel, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law. JOB-10045667 GFCLW

Executive Administrative Assistant Location: Midtown Manhattan, NYC Full Time, Permanent Position Overview: Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity. Core Responsibilities: • Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands, • Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy, • Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation, • Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships, • Handle travel arrangements, both domestic and international, providing on-call support as needed, • Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times, • Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity, • Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: • Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment, • Strong discretion and professionalism in handling sensitive and high-stakes information, • Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners, • Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure, • Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required

The Client Our client is a highly respected global private equity firm known for excellence, professionalism, and a collaborative, values‑driven culture. With a strong international footprint and commitment to developing top talent, the firm is expanding its New York office and seeking a seasoned Executive Assistant to support senior leadership within a fast‑paced investment environment. The Role The Executive Assistant will provide high‑level administrative partnership to senior leaders within the Industrials investment team, including Partners, a Principal, and Advisors. This role requires exceptional judgment, discretion, and the ability to anticipate needs in a dynamic, high‑pressure setting. The EA will manage complex scheduling, governance workflows, and board‑related coordination while ensuring seamless communication and operational efficiency across the team. Position Overview The Assistant will handle complex, time‑sensitive priorities and must remain composed amid shifting demands. They will operate with a high degree of independence while collaborating closely with an experienced EA team. Key components of the role include: • Supporting senior leadership across a fast‑moving investment team, • Coordinating board meetings, governance cadences, and deal‑related scheduling, • Anticipating needs and proactively removing friction points, • Serving as a trusted partner to internal stakeholders and portfolio company executives, • Adapting to varying working styles while maintaining high‑impact, consistent support Responsibilities Include, but Are Not Limited to: Core Administrative Responsibilities • Heavy, complex calendar management, • Prioritizing and vetting meeting requests; independently reorganizing schedules as needed, • Acting as gatekeeper and thought partner to senior leaders, • Coordinating domestic and international travel with detailed itineraries, • Completing accurate, timely monthly expense reports, • Handling communication with professionalism and discretion, • Building strong relationships across internal teams, executives, and portfolio companies Team‑Specific Responsibilities • Managing fluid, deal‑related scheduling, • Coordinating internal/external board meetings and governance workflows, • Overseeing logistics and pacing for financial reviews and other key deliverables, • Partnering with support teams across portfolio companies, • Maintaining accuracy, judgment, and composure in a fast‑changing environment, • Contributing to a collaborative, high‑performing EA team culture The Candidate The ideal candidate is polished, proactive, and highly professional, with strong emotional intelligence and sound judgment. They thrive in a high‑intensity environment, navigate ambiguity with ease, and bring a hospitality‑driven approach to executive support. Experience • Advanced Microsoft Office skills, especially Outlook and calendar management, • Proficiency with Teams, OneDrive, Adobe, and PowerPoint; familiarity with Excel, • Self‑driven with strong ownership and reliability, • 5–7 years of Executive Assistant experience, ideally supporting senior executives, • Private equity deal‑team experience Needed, • Notary Public certification is a plus, • Bachelor’s degree preferred The Benefits • Base Salary: $130,000 base, • Bonus: discretionary annual bonus, • Schedule: Hybrid (4 days in office), • PTO: 22 days, • Full medical coverage, 401(k) match, and additional competitive benefits Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

THE CLIENT Our team is working with a global investment management firm with a strong reputation in the industry. The New York office sits within the Americas Client Group and is known for its collaborative, professional culture. The team values strong administrative support and fosters an environment where people feel supported, engaged, and set up for success. THE ROLE This firm is seeking a Team Assistant & Workplace Coordinator to support the North America Advisor Team while overseeing key aspects of office operations. This role is ideal for someone who enjoys multitasking across team support, logistics, and workplace management. Key duties include: • Scheduling internal and client meetings, including catering and logistics, • Coordinating domestic and international travel, • Preparing, printing, and shipping presentations and meeting materials, • Managing office security access and serving as liaison with Building Management, • Supporting workplace health & safety and compliance documentation, • Coordinating office vendors, mail distribution, IT audits, and starter/leaver processes, • Handling catering for meetings, events, and office gatherings THE CANDIDATE The ideal candidate is organized, proactive, and comfortable balancing both administrative support and office coordination responsibilities. They should be a strong communicator who thrives in a polished, fast‑moving environment. Key qualifications: • Experience in asset management or financial services, • 5+ years of administrative support experience, ideally with a sales or client team, • Strong travel coordination and calendar management abilities, • Excellent communication and relationship‑building skills, • High attention to detail and strong judgement, • Ability to take ownership and improve processes, • Fluency in Spanish (required) THE COMP/BENEFITS • Salary up to $120k, • Generous PTO, • Health, dental, and vision coverage, • 401(k) plan, • Strong development and internal growth opportunities Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Job DescriptionBenefits: • 401(k), • Employee discounts, • Paid time off, • Profit sharing Love creating great first impressions? Were a high-end, boutique dental practice in the heart of New York City, and were looking for a Full-Time Front Desk Coordinator to be the face of our office. We believe in delivering exceptional patient experiences in a warm, welcoming, and luxury setting. If youre organized, personable, and passionate about great service, we want to hear from you! Why Youll Love It Here: • 401(k) with employer match, • Pension plan, • Paid vacation, • Profit-sharing opportunities, • Work in a beautiful, modern office with a supportive and friendly teamWho You Are:, • Experienced in dental front desk roles (preferred), or a dental assistant ready to transition to an administrative position, • Friendly, professional, and polished with strong communication skills, • Organized, detail-oriented, and great at juggling multiple priorities, • Comfortable with scheduling, patient coordination, and insurance billingWhat Youll Do:, • Welcome patients and make them feel at home, • Manage the daily schedule and appointment confirmations, • Assist with insurance claims and patient inquiries, • Keep our front office running smoothly and efficientlyWere all about personalized service and luxury care in a laid-back, team-oriented environment. Ready to join us? Send your resume and a short note about why youd be a great fit to .

Job Description FRONT DESK RECEPTIONIST Full Time New York, NY The “TRUE HEALTH” and HEALTHCARE FOR ALL WOMEN OB-GYN. is a for-profit healthcare organization with 7 health centers, providing primary care and preventative medicine in the following locations in Nassau County, Queens, and Brooklyn. As privately qualified health centers, we serve the individuals in our communities, providing enhanced services, expanded hours and reduced prescription pricing, while raising the level of care. We treat patients regardless of income, residency, or immigration status. The TRUE HEALTH offers a stable employment opportunity with a growing company, and competitive base compensation along with health and dental insurance, paid time off, 401-K with company match, paid holidays, employee discounts and much more. Our Mission The mission of TRUE HEALTH is to provide access to equitable, comprehensive, optimal healthcare by improving the overall wellness of all individuals in our communities and delivering high quality extensive patient centered care. Our Vision Creating healthier communities by transforming the health care system one person at a time. JOB TITLE: Front Desk Receptionist REPORTS TO: Practice Manager/Administrative Manager The following statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of this position. About the Role: The Medical Receptionist plays a crucial role in ensuring the smooth operation of our healthcare facilities located in Brooklyn, Fresh Meadows, and Great Neck. This position is responsible for managing patient interactions, scheduling appointments, and maintaining accurate patient records, which are essential for providing high-quality healthcare services. The Medical Receptionist serves as the first point of contact for patients, creating a welcoming environment and addressing inquiries with professionalism and empathy. By efficiently handling administrative tasks, the Medical Receptionist contributes to the overall patient experience and supports healthcare providers in delivering effective care. Ultimately, this role is vital in fostering a positive relationship between patients and our healthcare team, ensuring that all administrative processes run seamlessly. Minimum Qualifications: • High school diploma or equivalent., • Proven experience in a medical office or healthcare setting., • Strong organizational skills and attention to detail., • Excellent communication and interpersonal skills., • Certification as a Medical Administrative Assistant., • Experience with medical billing and coding., • Bilingual abilities to assist a diverse patient population., • Familiarity with HIPAA regulations and patient privacy practices., • Previous experience in a fast-paced healthcare environment., • High school diploma or equivalent required, • Bilingual in English and Spanish/Creole required, • Proficient computer skills (i.e., Microsoft Office & Outlook), • Good customer service and communication skills, • Ability to multitask and pay attention details, • One (1) year clerical experience in a medical setting preferred, • Greet patients and visitors in a friendly and professional manner., • Manage appointment scheduling and confirm patient visits., • Maintain and update patient records and ensure confidentiality., • Handle phone calls, respond to inquiries, and provide information about services., • Process patient insurance information and assist with billing inquiries., • Promptly greets, assists, and directs patients and visitors in a pleasant and professional manner., • Responsible for patient check-in, registration, and check-out., • Instructs patient/guardian of documentation required for visit. On subsequent visits, verifies demographic and billing information to ensure accuracy., • Obtains patient demographic and insurance information, verifies insurance eligibility, and enters accurate information in the electronic health record., • Provides patients with an explanation of all registration forms, obtain patient/guardian signatures on required consents and acknowledgements, and scan all accurately completed registration forms in the electronic health record., • Navigates through insurance portals and accurately interprets coverage information such as the plan coverage description, copayment, primary care provider, etc., • Verifies whether a referral or pre-authorization of medical necessity is required for visit., • Assists patients with changing their primary care provider if applicable., • Enters eligible patients into the sliding scale program and enter all necessary information in the electronic record., • Collects and processes payment due for visit and complete the daily cash reconciliation process., • Schedules patients’ appointments in accordance with criteria established by the health center., • Performs appointment reminder calls and no-show calls., • Manages a large volume of incoming calls on a multi-line phone system. Handles all calls politely and professionally and refers calls to the appropriate staff member., • Communicates and coordinates with physicians and/or clinical staff to ensure timely patient care., • Records and relays messages to the appropriate staff member., • Opens, sorts, and distribute mail and faxes., • Performs other clerical duties such as filling, photocopying, and scanning of medical records., • Provides coverage in other departments or health centers as needed The required skills for this position, such as strong organizational abilities, are essential for managing multiple tasks efficiently, including scheduling appointments and maintaining patient records. Excellent communication skills are utilized daily to interact with patients, answer their questions, and provide them with necessary information about their healthcare services. Proficiency in electronic health record systems is critical for accurately documenting patient information and ensuring that healthcare providers have access to up-to-date records. Preferred skills, such as knowledge of medical billing and coding, enhance the Medical Receptionist's ability to assist with insurance inquiries and streamline the billing process. Additionally, bilingual abilities can significantly improve patient interactions, making healthcare more accessible to a diverse community. SALARY: $18.00/hour MORE INFORMATION: This is a non-exempt position. The TRUE HEALTH provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, gender, marital status, sexual preference, and orientation, or non-disqualifying physical or mental handicap/disability in each aspect of the human resources function. Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The TH shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Charter Assistant (Yachts) – Permanent – New York City – Competitive package This is an excellent opportunity to join a global Yacht Management & Brokerage company based in their New York office. You will join their esteemed team in New York City, dedicated to providing unparalleled support to the Retail Charter division Responsibilities Include: • Crafting yacht presentations and tailored proposals for clientele., • Conducting searches for available yachts, coordinating with Central Agents, and compiling comprehensive information for our brokers’ consideration., • Designing bespoke cruising itineraries using cutting-edge software tools, tailored to the unique preferences of our clients., • Assisting in the preparation of charter agreements and managing associated paperwork with precision., • Skillfully handling financial aspects, including calculating charter figures and facilitating client payments with our Finance department., • Providing administrative support throughout the charter process, from pre-booking to post-charter arrangements. Experience Required: • Some yachting experience with relevant knowledge about the industry (preferred), • Impeccable attention to detail and a commitment to accuracy in all tasks., • Exceptional organizational and time-management skills, with the ability to multitask effectively., • Outstanding communication skills, coupled with diplomacy and professionalism in all interactions., • Fluency in written and spoken English; proficiency in a second language is advantageous., • Ability to maintain confidentiality and handle sensitive information with discretion., • A positive attitude, a good sense of humor, and a calm demeanor even in high-pressure situations., • Experience in sales or customer service, particularly within luxury brands or high-net-worth sectors. You must have the right to work in the United States to be considered (no sponsorship available) The role is fully office based, flexibility for 4 days in the office / 1 day WFH once passed 3 month probation. You will receive a competitive base salary, a bonus up to 15% and excellent benefits including; 401K, Private Medical, Dental & Vision Insurance (100% cover) and more. To apply, please contact Tom Settle on +442392 322359 or send your CV to

Company Description 360 Medical Consulting is a premier healthcare company specializing in white-glove concierge management and exceptional patient care solutions. We partner with world class organizations to create high-touch, patient-centered experiences that optimize care delivery and operational efficiency. At 360 Medical, we believe that employee well-being is business performance. We specialize in operating clinics in high-performance work environments. That’s why we bring concierge medical care directly to the workplace, ensuring seamless access to trusted healthcare without the productivity loss of having to leave the office to see a provider. Whether we’re developing elite concierge medical programs or advising on state-of-the-art wellness and fitness centers, our mission remains the same: to set new standards in personalized healthcare excellence and redefine how healthcare is delivered in modern workplaces. If you’re passionate about transforming workplace wellness, we’d love for you to join our team. Role Description We are seeking a dedicated and skilled Medical Assistant / Admin to join our healthcare team. The ideal candidate will play a crucial role in supporting medical staff, providing high-quality care, and providing some administrative support to our admin and clinical teams. This position requires experience in primary care and exceptional concierge service. You will be providing care for a high performing and sophisticated population. Responsibilities • Adept with patient intake processes, including collecting medical histories medications, allergies, and documenting chief complaints, • Measure vital signs such as blood pressure, pulse, respiration, and temperature, • Prepare patients for examinations and procedures, • Support physicians with procedures preparation of medication administration, injections, and basic care as allowed in scope of practice, • Operate and maintain EHR systems for accurate documentation of patient information and medical records per instruction of provider, • Support medical administrative functions including appointment scheduling, referrals, and patient education, • Ensure infection control protocols are followed in accordance with hospital standards, • Assist in emergency situations utilizing Basic Life Support (BLS) skills, • Maintain a clean and organized clinical environment adhering to safety regulation, • Assisting or provide coverage as a medical receptionist at the front desk as needed Experience • Prior experience working in primary care required., • Certification as a Medical Assistant from an accredited program is preferred., • Familiarity with basic life support protocols and emergency response procedures, • Strong patient service skills with a compassionate approach to care, • Strong team player in a collaborative environment, • Thorough understanding of the scope of practice of an MA in New York State Benefits • Low patient volume, • Elite and respectful client population, • Predictable schedule Job Type: Full-time Pay: $24.85 - $30.00 per hour Expected hours: 40 per week Benefits: • 401(k), • Dental insurance, • Health insurance, • Life insurance, • Paid time off

A private organization in New York City is currently seeking a licensed Physician, with a Family and/or Internal Medicine background, to join their team as their new Assistant Medical Director About the Opportunity: • Setting: Outpatient, • Schedule: Monday to Friday, standard business hours, • Functions: Mix of clinical and administrative responsibilities, • Perform history and physical assessments as indicated by his/her specialty area, • Provide services in accordance with generally acceptable standards of medical practice, • Develop a plan of treatment/care for the patient that also includes education and follow-up visits, • Make referrals, as indicated by the needs of the patient, • Communicate with other healthcare providers related to diagnosis, treatment and plan for the patient either verbally and/or through documentation in the medical record, • Maintain current and complete documentation in the medical record that reflects the care and services provided to the patient, • Physician licensed to practice Medicine in the New York State, • Primary Care and/or Outpatient background, • Previous Leadership/Supervisory experience Your privacy is important to us. For consideration, please submit your CV in confidence and our recruiter will contact you to discuss job location and details before forwarding your CV to our client for an interview.

After School Program - Site Director We hire for this role in Brooklyn, Queens, The Bronx and Manhattan. Openings vary across 30+ sites throughout the school year. Our complete list is at nyjtl.org/aces-sites About New York Junior Tennis & Learning New York Junior Tennis and Learning (NYJTL) is one of the largest afterschool tennis and education-themed community organizations in the United States. We offer comprehensive school and community-based programs throughout New York City’s five boroughs, serving more than 85,000 youth ages 5-18 every year. The NYJTL afterschool program provides children with safe and nurturing environments in which they can learn and thrive academically, while receiving critical support to reach their potential both on and off the tennis court. The NYJTL afterschool program operates in elementary, middle and high schools located in the Bronx, Brooklyn, Manhattan and Queens. NYJTL is seeking bright, dedicated individuals who have a strong interest in working with after-school programs. Position Summary: The After-school Site Director will lead and manage the day-to-day activities of NYJTL’s after school program. They must be able to manage the staff and provide school-based after-school programming to youth. They are also responsible for executing NYJTL’s program curriculum in a quality manner, supervising Assistant Site Director, Group Leaders and Activity Specialists. Core Responsibilities • Oversee a high-quality youth development program that incorporates NYJTL’s mission, vision and positioning, strong leadership skills, contractual requirements, and engaging activities for participants., • Must be able to always meet enrollment and Rate of Participation (ROP) successfully., • Responsible for making sure all line staff are trained in all areas of the program operation., • Must ensure qualified staff are on duty to meet required ratios during all childcare hours. During breaks, lunch, and short-term absences (three days or less)., • Supervises staff and oversees training. Together with Ed Specialist, develops and implements education curriculum., • Must be willing to abide by and maintain the State’s qualifications and training requirement for the SACC-License to maintain all Agencies regulations., • Must be able to effectively carry out program operations and policies to achieve program goals and meet needed requirements., • Preferred experience working with children from diverse backgrounds., • Must be able to conduct effective and timely performance appraisals of line staff. Redirects behavior not in line with NYJTL guidelines or performance expectations., • Must have working knowledge of DOH, DOE and DYCD regulations and codes, and ability to handle site inspections., • Experience in developing and managing complex budgets; ability to stay within budget., • Develop and maintain a strong relationship with the school staff (e.g. principal and teachers), community served, and outreach to members within the community to develop partnerships that will support program development and the delivery of high quality services., • Must be able to keep all required administrative records and files according to program requirements and applicable regulations., • Responsible for appearance and safety of facility., • Perform other duties as requested by management. Qualifications: • Bachelor’s Degree required with preference in Education, Psychology, Sociology, or related field., • Minimum of two years of supervisory and management experience developing and implementing youth programs, staff training and evaluation; ability to work with a diverse staff of varying professional and educational experiences., • Demonstrate ability in program outreach and recruitment, budgeting, performance based contracting and compliance with SACC licensing procedures., • Excellent interpersonal and communication skills, programming and organizational, verbal and written skills., • Must be able to display all of the qualities that we seek to instill within our students, such as confidence, creativity, an ability to resolve conflicts peacefully and a love for art., • Demonstrated ability to relate to young people and staff as a positive adult role model., • Proficiency with various computer programs and willingness to learn new ones., • Ability to maintain confidentiality and use appropriate discretion. Job Type • Full Time, • Monday - Friday, 10:00am - 6:00pm Benefits • Medical, • Dental, • Vision, • Life Insurance, • Long-Term Disability, • Flexible Spending Accounts, • 403(b) Retirement Plan Salary • $62,000 - $65,000

The Opportunity Home/Life Services Inc. is seeking a high-caliber, mission-driven professional to serve as the inaugural Special Assistant to the CEO. Following a period of significant growth, Home/Life has recently expanded its executive leadership team comprising an Interim Chief Executive Officer (CEO), long-tenured Chief Financial Officer (CFO), and new Chief Operative (COO), and General Counsel (GC). This role is not a traditional administrative position; it is a strategic "right-hand" role designed for a candidate who thrives at the intersection of operations, policy, and executive governance. This position is ideal for a candidate looking for a 2–5 year high-impact "tour of duty" before potentially transitioning into a Chief of Staff role at this organization or elsewhere, or pursuing a terminal degree (JD, MPA, MPP) at a top-tier institution. You will have a front-row seat to the complexities of the NYC social services ecosystem and the internal mechanics of a large-scale non-profit. About Home/Life Services Inc. Established in 1995, Home/Life Services Inc. is a cornerstone of the NYC human services landscape. We provide safe, therapeutic environments and comprehensive support services for families impacted by homelessness. Our mission is to break the cycle of housing instability through innovative programming, case management, and economic empowerment. Key Responsibilities 1. Strategic Executive Support & Coordination • CEO Leverage: Serve as a force-multiplier for the CEO, ensuring their time is focused on the highest-priority strategic initiatives., • Executive Team Integration: Act as a central nervous system for the newly expanded executive suite. You will support the CFO, COO, and GC on cross-functional projects, ensuring that the CEO’s vision is translated into actionable results across departments., • Meeting Preparation: Prepare the CEO for all high-stakes meetings (City officials, Board of Directors, community partners) by drafting briefings, talking points, and strategic agendas. 2. Research, Policy & Special Projects • Policy Analysis: Conduct deep-dive research on NYC housing regulations, legislative changes, and social service trends to inform executive decision-making., • Inaugural Function Design: As the first person in this role, you will help design the systems and workflows for how the Executive Office interacts with the broader organization., • Project Management: Lead "special projects" that fall between departmental silos—ranging from the implementation of new organizational technologies to the development of new programmatic pilots. 3. Communications & Stakeholder Engagement • High-Level Writing: Draft sophisticated correspondence, Board reports, and policy memos on behalf of the CEO., • Internal Liaison: Serve as a diplomatic bridge between the Executive Team and site-level staff, ensuring organizational culture and goals are communicated effectively across all facilities., • Crisis Management: Assist the General Counsel and CEO in responding to urgent operational or legal matters with speed and discretion. 4. Executive and Administrative Operations • Strategic Scheduling: Oversee the CEO’s calendar not just for logistics, but for strategic alignment with organizational priorities. Support other executive team members with scheduling needs., • Office Administration: Handle administrative tasks including filing, generating reports, managing mail, and ensuring all tracking sheets are up to date., • Information Management: Design and maintain tracking systems (project management tools) to ensure no executive-level deliverable falls through the cracks., • General Clerical Support: Perform necessary clerical duties such as scanning, photocopying, and responding to inquiries., • Event Planning: Help organize and execute team activities, including staff meetings, social events, and off-site retreats The Ideal Candidate We are looking for a versatile professional who possesses: • Exceptional Intellectual Curiosity: You are a fast learner who can pivot from a budget discussion with the CFO to a legal compliance review with the GC., • Advanced Writing Skills: You can synthesize complex information into crisp, persuasive memos and presentations., • High Emotional Intelligence: You can navigate NYC’s complex political and social service landscape with diplomacy, maintaining confidentiality and professional poise under pressure., • Career Ambition: You are likely seeking a 2–5-year window to gain "under-the-hood" experience in non-profit management before moving toward a Chief of Staff role or a terminal degree in Policy, Law, or Administration. Qualifications • Education: Bachelor’s Degree required; Master’s (MPA, MPH, MPP) or JD candidates (including those taking a gap before/after law school) are highly encouraged to apply., • Experience: 2+ years of professional experience in a relevant environments (e.g., government, legal, management consulting, or large-scale non-profit operations)., • Technical Savvy: Expert-level proficiency in project management tools preferred, • Resilience: Ability to serve as an "essential employee," responding to the dynamic needs of a 24/7 shelter provider in NYC. Salary Range: $95,000 to $120,000

Job DescriptionDescription: We are looking for a friendly, organized, and detail-oriented Front Desk Receptionist to join our team. This position is responsible for greeting patients, managing front-office communications, and supporting administrative and scheduling functions. The ideal candidate will provide exceptional customer service and maintain a professional and welcoming environment for patients, staff, and visitors. Experience as a Medical Assistant would be greatly helpful as well when filling a gap is staffing is needed. Advocare, LLC is a physician-owned partnership of leading pediatricians, family practitioners, and specialists in New Jersey, Pennsylvania, and Delaware. As a Front Desk Receptionist, you’ll be an integral member of a forward-thinking clinical team dedicated to delivering exceptional patient care and service in a dynamic healthcare environment. Front Desk Receptionist Responsibilities: • Answer incoming calls on a multi-line telephone system with professionalism and efficiency, • Schedule and confirm patient appointments, • Transfer calls and take accurate messages according to office procedures, • Greet patients and visitors and notify the appropriate team member of their arrival, • Collect and post co-pays and communicate outstanding balances, • Check patients out and follow proper check-out protocols, • Notify the doctor when a patient cancels, • Type correspondence and office memos as directed, • Transcribe visit details into medical reports, • Excellent customer service and communication skills, • Ability to maintain professionalism, confidentiality, and diplomacy, • Strong interpersonal skills with the ability to work with diverse individuals, • Detail-oriented with strong follow-up and multitasking capabilities, • Adaptable and flexible in a fast-paced, ever-changing environment, • Multiple medical and prescription coverage options, • Dental and vision care plans, • Health Savings Accounts (HSAs), where applicable, • Flexible Spending Accounts (FSAs), • Voluntary critical illness, cancer, and accident insurance, • Voluntary hospital indemnity coverage, • Voluntary short-term and long-term disability insurance, • Voluntary term life insurance and AD&D (Accidental Death & Dismemberment), • 401(k) retirement savings plan, • Paid time off (PTO), • Commuter benefits, • High School Diploma or equivalent required, • Front desk or medical office experience preferred, • Familiarity with electronic medical records (EMR) is a plus

The Kings County District Attorney’s Office (the “Office”) is seeking an experienced and motivated attorney to join its Civil Litigation Unit and FOIL Unit. Like any large public institution, the Office is regularly involved in civil lawsuits and civil litigation-related matters that require the skill and judgment of a dedicated in-house litigation team. In addition, the Office responds to a high volume of subpoenas and Freedom of Information Law (“FOIL”) requests, many of which result in contested litigation. This position offers a unique opportunity for attorneys to expand their litigation experience and gain meaningful exposure to New York State and federal civil litigation. Attorneys assigned to these Units play a critical role in protecting the Office’s legal interests while ensuring compliance with transparency and disclosure obligations. Responsibilities Attorneys in this role will gain hands-on experience in a wide range of civil litigation and advisory matters, including: • Representing the Office in state and federal civil litigation, • Coordinating with the New York City Law Department on civil actions filed against the Office, • Responding to and frequently litigating subpoenas and FOIL requests served on the Office, • Handling Article 78 proceedings, • Preparing and defending witnesses for civil depositions, • Negotiating and drafting civil contracts entered into by the Office (including complex commercial contracts), • Negotiating and drafting civil settlement agreements, • Representing assistant district attorneys before the Second Department’s Attorney Ethics Committee, • Representing the Office and its employees before the Equal Employment Opportunity (“EEO”) Commission and the New York State Division of Human Rights, • Representing the Office in administrative hearings, including, but not limited to, hearings pursuant to Section 75 of the New York State Civil Service Law, • Advising the District Attorney, and his executive staff, on employment law and other internal civil legal matters Qualified candidates must demonstrate the following: • A minimum of three (3) years of experience as a practicing attorney, • Strong legal research and writing skills, • Experience making legal arguments in court, • A positive, collaborative attitude and willingness to learn new practice areas, • Reliability and the ability to work effectively as part of a team

Hands-on eye-care experience in NYC—ideal for gap-year students & career professionals Search & apply: Ophthalmic Technician/Medical Scribe/Assistant - Gap Year Students & Career Professionals - Forest Hills, NY | Full-time Schedule: Full-time (40 hrs/week) | <5 min walk from E/F subway & LIRR Pay: $21-$28/hr (DOE) – benefits below Join EyenamicsNY's cutting-edge MD/OD collaborative practice for top ophthalmic technician jobs NYC! Work alongside experienced optometrists and an ophthalmologist with fellowship-trained neuro-ophthalmology/glaucoma specialist Dr. Robert Rothstein. Multiple positions available: • Ophthalmic Technicians (hands-on diagnostics & patient care), • Medical Scribes (real-time documentation), • Assistant to the doctor(s) (administrative & clinical support), • Comprehensive training with on-the-job didactics for valuable clinical experience, • Expert mentorship from fellowship-trained specialist, • Hands-on experience with cutting-edge equipment, • Diverse patient population in specialty practice, • Operate advanced imaging (OCT, ERG, UBM, B-scan, widefield fundus photography), • Conduct diagnostic tests (autorefraction, lensometry, visual acuity, visual fields, aberrometry, corneal topography, biometry, specular microscopy), • Take comprehensive patient histories, • Document patient encounters in real-time for medical scribe jobs NYC, • Assist with pre/post-operative care for surgical patients, • Provide administrative & clinical support to doctors (assistant roles), • Work authorization in the US, • Patient-focused attitude and eagerness to learn, • Previous healthcare experience, • Bilingual abilities (Spanish, Mandarin, other languages), • $21-$28/hr (DOE) – benefits above, • Convenient location: steps from E/F subway & LIRR Please mention: • Which role interests you (technician, scribe, assistant, or hybrid), • Gap year or long-term opportunity #GapYear #Ophthalmology #HealthcareCareers

Job Description Zone IT Solutions is not only focused on IT roles but also extends its reach to recruit for various non-IT business positions. We are committed to connecting talented professionals with diverse opportunities across multiple sectors, ensuring a perfect fit for both clients and candidates. Requirements We are currently seeking qualified candidates for a variety of non-IT business roles. Some of the positions available include: • Project Manager, • Business Analyst, • Human Resources Manager, • Marketing Specialist, • Sales Executive, • Financial Analyst, • Operations Manager, • Customer Service Representative, • Procurement Officer, • Account Manager, • Compliance Officer, • Administrative Assistant, • Training and Development Coordinator, • Supply Chain Specialist, • Business Development Manager, • Corporate Communications Specialist, • Data Entry Clerk, • Executive Assistant, • Strategic Planner, • Event Coordinator, • Product Manager About Us We specialize in Digital, ERP, and larger IT Services. We offer flexible, efficient and collaborative solutions to any organization that requires IT, experts. Our agile, agnostic, and flexible solutions will help you source the IT Expertise you need. If you are looking for new opportunities, send your profile at . Also follow our LinkedIn page for new job opportunities and more. Zone IT Solutions is an equal opportunity employer and our recruitment process focuses on essential skills and abilities. We encourage applications from a diverse array of backgrounds, including individuals of various ethnicities, cultures, and linguistic backgrounds, as well as those with disabilities.

Global pharmaceutical company seeks a Senior Administrative Assistant (Temporary) in Nutley, NJ. This is a long-term, temporary position expected to last 12 months, possibly longer. This role requires prior experience in the Pharmaceutical/Biotech industry. The hourly rate is $28-$33. Primary Duties: The Senior Administrative Assistant will provide administrative support to multiple leaders within the Global Regulatory Operations Services (GRSO) department. The position may also support additional departments, projects, or events within the Medicine Development Center as needed. Additional duties include: Key Responsibilities: • Serve as a personal assistant to the Head of GRSO, including calendar management and meeting coordination., • Provide day-to-day administrative support for the GRSO department, acting as the primary point of contact for general inquiries. Maintain proficiency in administrative systems and software (e.g., Concur, travel systems, ReadSoft)., • Procure office and meeting supplies and coordinate IT support as needed., • Manage document creation and maintenance, including templates in Word, Excel, and PowerPoint, as well as reports, unit objectives, and departmental budgets., • Maintain and update the department’s internal website at least monthly., • Manage monthly FTE reporting for U.S. and Canada-based colleagues., • Coordinate domestic and international travel arrangements, including flights, hotels, car services, and train travel. Assist with passport and visa requirements as needed., • Support executive-level visitors from other regions and the home office., • Process travel and entertainment expense reimbursements using Concur. Track expenses and compile monthly P-card expense reports., • Manage invoice processing and approvals through ReadSoft, resolve vendor discrepancies, and respond to vendor inquiries. Maintain organized records of invoices and related documentation., • Provide meeting support for both virtual and in-person meetings, including logistics, audiovisual coordination, agendas, meeting materials, and meeting minutes., • Assist the HR Business Partner with interview scheduling, new-hire onboarding, and other HR-related activities as required., • Support team-initiated programs and perform ad hoc duties as assigned. Requirements: • Associate degree required; Bachelor’s degree preferred., • Minimum of four years of administrative experience supporting multiple individuals., • Strong organizational skills with sound judgment and problem-solving abilities., • Ability to multitask, work independently with minimal supervision, and remain productive in a fast-paced environment., • Demonstrated ability to handle sensitive and confidential information with discretion., • Excellent verbal and written communication skills and strong interpersonal skills., • Proficiency in Outlook and Microsoft Office applications (Word, Excel, PowerPoint)., • Collaborative team player with the ability to work autonomously and manage competing priorities. The Partnership – Benefits: • ABA-MEC Medical Benefit, • PEP 401k, • Paid Time Off Frink-Hamlett Legal Solutions is an equal employment opportunity employer and all applicants will receive consideration for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation or citizenship status.

Job Description Role Title: Medical Assistant Reporting to: Regional Clinic Manager Location: Tia Williamburg Schedule: Four 10-hour shifts per week, including rotating Saturdays. Opening or Closing shift. Compensation: $25 - $28/hr Role Summary: As one of Tia's Medical Assistants you perform routine administrative and clinical tasks to keep the clinic running smoothly. Core functions of your role will include rooming patients, collecting patient health information, messaging with patients, ensuring all rooms are properly prepared throughout the day, managing supply inventory, collecting & preparing blood and other samples, running front office operations, such as scheduling and billing, from time-to-time. You'll also receive training as a Front Desk Associate. Tia Company values you "spike" on: • Probing deeply to understand, • Asking why then why again, • Act as a pack not as a lone wolf, • Finds joy and gratitude every day, • Highly organized, • Ability to multitask, • Strong process orientation, • Excellent patient service orientation, • Detail-oriented, • Phlebotomy, • Experience supporting OB/GYN procedures, • Lab review, • Vitals documentation, • Autoclaving + disinfecting, • Supply expiry review, • Ask why and probe deeply to understand the reason for the patient's visit., • Ask questions to collect background story -- leaving notes for providers, • Review health summary with patient, ensure all the info is accurate, • Take the patient's vitals and record, • Close the loop and ensure that all follow ups are handled per clinical process and in a timely manner., • Confirm patients current pharmacy preference and update in TiaMD and DrChrono, • Process any Rx, • Order Labs and imaging, • Ensure all Dx codes are properly added to lab and imaging orders, • Act as a pack with fellow MAs, front of house staff and NPs/MDs to ensure the proper "air traffic controlling" in the clinic, • Ensure that patients are moved from front of house to back of house- "room patients", • Leverage providers with signals if they are running behind / clinic is backed up, • Monitor the schedule to know who has checked in, • Perform review of the schedule the night before, brief providers on the day + think through "air trafficking" requirements for the day, • Practice Personalized care, • Review health records of next day patients every day -- ensure providers are briefed on the patients coming in, • Remember the nuances of each patient, remind providers of these nuances, • Work to capture nuances and personal needs of each patient in your time with them to help providers and all Tia care professionals better serve the patient, • Communicate and document these nuances when appropriate, • Perform phlebotomy on patients as needed, • Uphold the clinical guidelines for Phlebotomy, • Leverage providers have reviewed labs, and leverage providers in delivering results to patient, • Follow the system for Lab review as established by the Medical Director, • Ensure that all labs are closed out each day, • As a clinic that seeks to create an environment for all women to feel safe, heard, recognized and avowed in their health, bodies and lives, we are consistently seeking providers with backgrounds that are meaningfully different from those already forming our team. You bring a diverse background, a range of care experiences in different communities or various modalities, • Former positions in delivering care for women in the following situations is a plus: women for battered or abused women, decision making support for low-income women, care delivery for LGBTQ, care delivery for immigrant or migrant or english-as-a-second-language support populations, • You have experience running data security protocols and have a strong understanding of HIPAA, • You're willing to work nights & weekends, if needed, • You're authorized to work in the US This position may require attendance at company and team off-sites and is subject the Company's vaccine requirement, as permitted by law and subject to reasonable accommodation. Tia is an equal opportunity employer. We believe that diversity of experience, perspectives, and background will lead to a better environment for our employees and a better product for our users and patients. We strongly encourage people of color and members of the LGBTQ+ community to apply. If you are committed to collaborative problem solving, creating high-quality and user-centric products, and want to make waves in women's healthcare, join us! About Us: Founded in 2017 by Carolyn Witte and Felicity Yost, Tia is the modern medical home for women. We are trailblazing a new paradigm for women's healthcare that treats women as whole people vs. parts or life stages. Blending in-person and virtual care services, Tia's "Whole Woman, Whole Life" care model fuses gynecology, primary care, mental health and evidence-based wellness services to treat women comprehensively. By making women's health higher quality and lower cost, Tia makes women healthier, providers happier, and the business of care delivery stronger — setting a new standard of care for women everywhere. Tia has raised more than $132 Million in venture capital funding to date, including a recent $100 Million Series B investment, one of the largest early-stage rounds ever for a healthcare company focused on women. Tia has ambitious plans to scale its "whole-woman, whole-life" model to more than 100,000 women by 2023. We'll do this by growing virtual and in-person operations in existing and new markets while expanding its service lines to care for women throughout their entire lives -- from puberty to menopause. Since launching in 2017, Tia has grown to serve thousands of women aged 18-80 with blended in-person and virtual care in New York City, Los Angeles, Phoenix and soon San Francisco. We're building a world class team to reimagine women's healthcare. We're an interdisciplinary team of clinicians, researchers, designers, technologists and operators who have seen firsthand how broken the healthcare system is for women. We're united by a powerful mission to enable every woman to achieve optimal health, as defined by herself, as well as a shared set of values and principles that define our business, products, and culture. Tia is building a culture of excellence — in people, process and product. This is our northstar value; What is excellence, exactly? Excellence about constantly elevating yourself, it is the process of constantly striving to perform to the best of your abilities, and identifying your top potential through constant learning, experimentation and evolution. Excellence is not about achieving perfection, as that insinuates a pinnacle. Instead, in our terms, excellence is about the pursuit of constant improvement. We're looking for people who want to go on that hard journey of constantly setting new personal records, and organizational records. We practice excellence at Tia by demonstrating the following types of behaviors: We chose (and actively choose) excellence as Tia's highest order value because it crystalizes into one word several behaviors that we hold dear, specifically: • A drive to constantly improve through experimentation, reflection. and an insatiable growth mindset — said another way, we're energized by the possibility of invention, innovation, and iteration, • Being present in and grateful for the journey — not just the goal line. Perfection is static. Excellence is a process (more on this important distinction below), • Asking why, then why again — because accepting "this is just the way it is" is not good enough, • Grit & perseverance — a maker mentality that involves "rolling up your sleeves", but also deep care for oneself and for others, • Free Tia Membership: Enjoy complimentary access to Tia's premium services., • Comprehensive Health Coverage: Full-time employees receive medical, dental, and vision benefits, along with access to additional support for infertility services., • Insurance Package: Gain coverage with life, AD&D, STD, and LTD insurance, and explore voluntary options for Critical Illness, Accident Insurance, and Life coverage for you and your family., • Financial Flexibility: Take advantage of Health Spending Account, Flexible Spending Account, and Dependent Care Spending Account options., • Emotional Well-being Support: Access Ginger+ (Headspace+) for Emotional Health Coaching and 8 Virtual Therapy Sessions for both you and eligible dependents aged 13 and above., • Retirement Planning: Participate in our 401k program (no matching currently) to secure your financial future., • Team Bonding Opportunities: Enjoy a travel stipend for team off-sites, complementing our commuter benefits program., • Time Off Flexibility: Tia's comprehensive benefits extend to our Paid Time Off (PTO) program, providing employees with paid time off for vacations, personal needs, or as supplemental sick time., • Tech Excellence: Depending on your role, access top-tier technology, including a 13" MacBook Pro, iPad, or other Apple devices. Said another way, Tia's mission is NOT to make healthcare incrementally better for women. Instead, we've intentionally set out to create a fundamentally new paradigm for modern women's healthcare that's truly excellent. We believe that creating a company that operates in a culture of excellence will manifest in our product. Reaching this goal is not an overnight pursuit or a "one and done." We have not and will not "get it right" with the first swing. Rather, this higher order goal is a moving target — one we have not and will not ever fully "achieve." By design, we will never be "done" with this work, but instead, we will be continuously in pursuit of our mission. It is this continuous pursuit — the journey, not the finish line — that truly embodies excellence.

An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities. Schedule: Fully Onsite Salary: $120-140K plus bonus Hours: 8:30-5:30 Responsibilities • Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities., • Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment., • Oversee office operations, vendor relationships, and building management to maintain a professional environment., • Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team., • Support research initiatives, conference registrations, and corporate access usage for the research team., • Prepare and submit expense reports, ensuring accuracy and compliance with company policies., • Assist with onboarding new hires, coordinating equipment, access, and logistics., • Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy., • Manage office operations, vendor relationships, and building management to ensure seamless functionality., • Handle personal administrative tasks for the CEO with confidentiality and professionalism., • Identify and implement efficient processes related to office operations and administrative support. Requirements • Bachelor’s degree required, preferably in a related field., • 6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment., • Proficiency in Microsoft Office Suite, with advanced skills being an advantage., • Highly tech-savvy, capable of leveraging technology to improve efficiency., • Exceptional organizational, time management, and multitasking abilities., • Ability to anticipate needs, plan ahead, and provide solutions proactively., • Strong communication skills, both verbal and written, with attention to detail., • Experience handling sensitive and confidential information with discretion.

Job Description Fairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, Texas, and Washington DC, Fairstead owns a portfolio of more than 27,000 apartments across 28 states that includes 27,000 units under management. Fairstead's commitment to communities is realized through a comprehensive platform that leverages in-house expertise in acquisitions, development, design and construction, asset management, and property management. Fairstead's primary mission is to provide high quality housing to all regardless of income, and to make our stakeholders feel "Right at Home." We accomplish this through an empathetic and innovative approach, and by utilizing our interdisciplinary platform as an investor, developer, owner, and operator. Fairstead's Core Values: Innovation, Determination, Integrity, Humility, Empathy and Partnerships Fairstead looking for a receptionist to perform a variety of administrative and clerical tasks. As a receptionist you will be the first point of contact for the property, and you will provide administrative support for the on-site team. You will handle the flow of people through the property and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner. RESPONSIBILITIES: • Maintains records, documentation, and files, particularly more complex or sensitive files., • Type letters and memos., • Track visits and calls., • Oversees telephone services, email correspondence, and mail distribution., • Answer phones pleasantly, adhering to the phone techniques as stipulated in the policy and procedures manual., • Assist in taking work requests and expediting their completion; maintaining records as stated in the policy and procedures manual., • Maintain courteous communications with residents, applicants, and representatives of other companies., • Directs office activities and functions to maintain efficiency and compliance with company policies., • Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required., • Maintains office supplies inventory., • Performs other related duties as required. BENEFITS: • Generous employer contribution for Medical Insurance through Meritain Health., • Employer Paid Vision Plans., • Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%., • 12+ paid Holidays., • 15 days of PTO., • 7 Sick days., • Employer Paid Life Insurance., • Flexible Spending Account., • Nationwide Pet Insurance., • Disability Insurance., • Laser Correction Discount., • Employee Discounts on appliances, apparel, and more. QUALIFICATIONS: • High school graduate or equivalent., • One year of office assistant or customer service experience., • Strong written, verbal communication and interpersonal skills., • Ability to multi-task, strong attention to detail and be well-organized in a fast-paced environment., • Excellent customer service and communication skills., • Exceptional time management skills., • Able to effectively present information and respond to questions from management, vendors, and associates., • Adhere to tight deadlines and quick turnaround for deliverables., • Ability to work collaboratively in a dynamic environment where adaptability is imperative., • Strong written and oral skills., • Accurate with a strong attention to detail. Salary Range$18—$20 USD Diversity in backgrounds and experiences is key to Fairstead's success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks. For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at

Executive Assistant – NYC (Hybrid) Salary: $80K–$90K + Bonus & Profit Sharing (Total Comp $100K - $115K Range) Schedule: Monday–Friday, 8:30 AM – 5:30 PM Experience: 2-4 years supporting senior executives in professional services Overview Newly created Add to Staff role! We are very excited to be partnering with our client to help them hire a highly skilled and proactive Executive Assistant to provide top-tier support to 2-4 senior leaders. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced professional environment. You will serve as a key partner to leadership, managing schedules, communications, and projects with discretion and professionalism. Key Responsibilities • Provide comprehensive support to senior executives, managing calendars, emails, and day-to-day priorities., • Serve as a gatekeeper, coordinating meetings, appointments, and office interactions while balancing competing demands., • Plan and manage extensive domestic and international travel., • Prepare and maintain documents for meetings, presentations, and decision-making processes., • Coordinate and track expense reporting, streamlining submissions using Concur or similar systems., • Maintain key client and project information within Salesforce or comparable CRM systems., • Triage incoming requests, assess urgency, and provide executives with organized visibility into deadlines and priorities., • Act as the main point of contact for internal and external stakeholders, including meeting and greeting visitors when needed., • 2-4 years of experience supporting senior executives in professional services., • Strong organizational skills with an ability to manage multiple priorities under tight deadlines., • Exceptional written and verbal communication skills., • Ability to operate independently, exercise discretion, and maintain confidentiality at all times., • Proactive, responsive, and flexible with a professional demeanor., • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and CRM platforms such as Salesforce., • Hybrid work model in the heart of NYC., • Competitive salary plus bonus and profit-sharing opportunities. If you’re an experienced Administrative or Executive Assistant ready for your next challenge, please apply directly via LinkedIn to be considered. #LI-HR1 #ZR

Our Client a well known Investment Bank is seeking an Administrative Assistant in their New York, New York! Responsibilities • Manage complex calendar(s) via Outlook. Confirm internal and external meetings., • Schedule meetings with clients and coordinate details such as varied availability, catering needs, guest registration, conference rooms, and video connectivity if applicable., • Coordinate domestic and int’l travel including flights, hotels, and ground transportation., • Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status., • Function as gatekeeper. Answer phone lines, screen calls, and deliver detailed messages., • Administer client data in salesforce database (OneBanker and BoardEx), • Assist with communications amongst management and banking division., • Participate in business unit projects as assigned by management., • Partner with administrative team; provide back up as needed., • Oversee general office needs such as ordering supplies and mail distribution., • Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes. Requirements • Minimum of 3 years of experience within financial services a plus, • Familiarity with Concur, prior experiences with managing travel and expenses., • Microsoft Word, Excel, Outlook proficiency., • Exceptional interpersonal and written / verbal communication skills., • Positive, consistent professional attitude. Works well under pressure., • Ability to multitask, prioritize, and respond timely in a dynamic environment., • Attentive to details, extremely organized., • Adapts well to change, keen sense of urgency, practices conflict resolution., • Eager to assist with duties and take initiative when called upon on last minute’s notice., • Team-player – willingness to assist others and collaborate with bankers, IT, HR, etc.

Job DescriptionPosition Overview: HealthPlus Staffing is partnering with a respected Pediatrics clinic in Chatham, NJ, to find a dedicated and experienced Lead Medical Assistant. This role is ideal for a compassionate and skilled Certified Medical Assistant (CMA) with a background in Pediatrics, especially in a leadership capacity. Key Responsibilities: • Lead and coordinate a team of 4 Medical Assistants, ensuring high-quality patient care and efficient clinic operations., • Assist 5 Pediatricians in delivering exceptional care to a diverse patient population, including a significant number of patients on the spectrum., • Perform clinical duties, including patient intake, vital signs, administering medications, and assisting with procedures., • Maintain accurate patient records and ensure compliance with clinic protocols., • Collaborate with the clinic's administrative and clinical staff to enhance patient experience and care delivery., • Certified Medical Assistant (CMA) with a minimum of 2 years of experience in Pediatrics., • Prior experience in a leadership or supervisory role is highly preferred., • Strong understanding of pediatric care, especially for patients on the spectrum., • Excellent communication and organizational skills., • Full-time position (40 hours per week)., • Typical hours: Monday to Friday, 9:00 AM to 6:00 PM (Mondays until 6:30 PM)., • Rotating Saturdays: 9:00 AM to 1:00 PM., • Competitive hourly rate of $20 per hour, with flexibility for the right candidate., • Comprehensive benefits package, including medical, dental, vision, and 401(k) with a 4% match on the employee's 5% contribution., • Flexible Spending Account (FSA) and Identity Theft Protection., • 10 days of Paid Time Off (PTO), with an additional day accrued each year, up to 3 weeks. How to Apply: If you are passionate about pediatric care and have the leadership skills to excel in this role, we encourage you to apply. Please submit your resume and cover letter to HealthPlus Staffing.

Organization: AmLaw20 Firm Position: Legal Executive Assistant Compensation: $80,000 - $125,000 (DOE) Location: Midtown, NY (Hybrid) Responsibilities • Calendar management, • Aid executive in preparing for meetings, • Responding to emails and document requests on behalf of executives, • Arranging internal events and managing travel, • Draft slides, meeting notes and documents for executives, • project managing workflow Qualifications • Bachelor's degree or equivalent experience, • Experience supporting attorneys and/or c-suite executives (Big law preferred), • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

Job Description The Nursing Assistant – Wound Care plays a vital role in supporting wound care providers by assisting with patient preparation, documentation, and administrative tasks. Under the supervision of healthcare professionals, this role ensures smooth clinical operations, maintains compliance with healthcare regulations, and collaborates with nursing teams to enhance patient care. Key Responsibilities: • Assist the wound care provider with clinical documentation and data entry into the Electronic Medical Records (EMR) system., • Ensure patients are properly prepared for consultations, optimizing workflow for the wound care provider., • Support patient repositioning during wound care evaluations and treatments as needed., • Manage and maintain inventory of wound care supplies, ensuring all necessary instruments are readily available., • Work closely with facility nursing teams and providers to coordinate and determine the patient list for wound care consultations., • Uphold patient confidentiality and comply with HIPAA regulations and infection control protocols., • Obtain necessary insurance authorizations and verify patient insurance details before the wound care provider’s visit., • Verify patient insurance information and ensure patient charts and records are accurate and up to date. Qualifications: • Certified Nursing Assistant (CNA) or Medical Assistant (MA) in good standing with the state., • Must provide a positive attitude each day and relate favorably with patients and facility staff., • Must meet all state and local health regulations and pass a pre-employment exam, criminal background check, and reference check., • Must maintain regular job attendance and reliability., • Must have reliable transportation to travel to assigned nursing centers., • Prior experience in Skilled Nursing Facilities is a plus., • Medical billing experience is required. Physical Requirements: • Ability to stand, walk, and move for extended periods., • Capability to assist with patient repositioning and lifting when required. nce with healthcare regulations, and collaborates with nursing teams to enhance patient care. Key Responsibilities: • Assist the wound care provider with clinical documentation and data entry into the Electronic Medical Records (EMR) system., • Ensure patients are properly prepared for consultations, optimizing workflow for the wound care provider., • Support patient repositioning during wound care evaluations and treatments as needed., • Manage and maintain inventory of wound care supplies, ensuring all necessary instruments are readily available., • Work closely with facility nursing teams and providers to coordinate and determine the patient list for wound care consultations., • Uphold patient confidentiality and comply with HIPAA regulations and infection control protocols., • Obtain necessary insurance authorizations and verify patient insurance details before the wound care provider’s visit., • Verify patient insurance information and ensure patient charts and records are accurate and up to date. Qualifications: • Certified Nursing Assistant (CNA) or Medical Assistant (MA) in good standing with the state., • Must provide a positive attitude each day and relate favorably with patients and facility staff., • Must meet all state and local health regulations and pass a pre-employment exam, criminal background check, and reference check., • Must maintain regular job attendance and reliability., • Must have reliable transportation to travel to assigned nursing centers., • Prior experience in Skilled Nursing Facilities is a plus., • Medical billing experience is required. Physical Requirements: • Ability to stand, walk, and move for extended periods., • Capability to assist with patient repositioning and lifting when required.

Job Description The Nursing Assistant – Wound Care plays a vital role in supporting wound care providers by assisting with patient preparation, documentation, and administrative tasks. Under the supervision of healthcare professionals, this role ensures smooth clinical operations, maintains compliance with healthcare regulations, and collaborates with nursing teams to enhance patient care. Key Responsibilities: • Assist the wound care provider with clinical documentation and data entry into the Electronic Medical Records (EMR) system., • Ensure patients are properly prepared for consultations, optimizing workflow for the wound care provider., • Support patient repositioning during wound care evaluations and treatments as needed., • Manage and maintain inventory of wound care supplies, ensuring all necessary instruments are readily available., • Work closely with facility nursing teams and providers to coordinate and determine the patient list for wound care consultations., • Uphold patient confidentiality and comply with HIPAA regulations and infection control protocols., • Obtain necessary insurance authorizations and verify patient insurance details before the wound care provider’s visit., • Verify patient insurance information and ensure patient charts and records are accurate and up to date. Qualifications: • Certified Nursing Assistant (CNA) or Medical Assistant (MA) in good standing with the state., • Must provide a positive attitude each day and relate favorably with patients and facility staff., • Must meet all state and local health regulations and pass a pre-employment exam, criminal background check, and reference check., • Must maintain regular job attendance and reliability., • Must have reliable transportation to travel to assigned nursing centers., • Prior experience in Skilled Nursing Facilities is a plus., • Medical billing experience is required. Physical Requirements: • Ability to stand, walk, and move for extended periods., • Capability to assist with patient repositioning and lifting when required. nce with healthcare regulations, and collaborates with nursing teams to enhance patient care. Key Responsibilities: • Assist the wound care provider with clinical documentation and data entry into the Electronic Medical Records (EMR) system., • Ensure patients are properly prepared for consultations, optimizing workflow for the wound care provider., • Support patient repositioning during wound care evaluations and treatments as needed., • Manage and maintain inventory of wound care supplies, ensuring all necessary instruments are readily available., • Work closely with facility nursing teams and providers to coordinate and determine the patient list for wound care consultations., • Uphold patient confidentiality and comply with HIPAA regulations and infection control protocols., • Obtain necessary insurance authorizations and verify patient insurance details before the wound care provider’s visit., • Verify patient insurance information and ensure patient charts and records are accurate and up to date. Qualifications: • Certified Nursing Assistant (CNA) or Medical Assistant (MA) in good standing with the state., • Must provide a positive attitude each day and relate favorably with patients and facility staff., • Must meet all state and local health regulations and pass a pre-employment exam, criminal background check, and reference check., • Must maintain regular job attendance and reliability., • Must have reliable transportation to travel to assigned nursing centers., • Prior experience in Skilled Nursing Facilities is a plus., • Medical billing experience is required. Physical Requirements: • Ability to stand, walk, and move for extended periods., • Capability to assist with patient repositioning and lifting when required.

Job Description The Nursing Assistant – Wound Care plays a vital role in supporting wound care providers by assisting with patient preparation, documentation, and administrative tasks. Under the supervision of healthcare professionals, this role ensures smooth clinical operations, maintains compliance with healthcare regulations, and collaborates with nursing teams to enhance patient care. Key Responsibilities: • Assist the wound care provider with clinical documentation and data entry into the Electronic Medical Records (EMR) system., • Ensure patients are properly prepared for consultations, optimizing workflow for the wound care provider., • Support patient repositioning during wound care evaluations and treatments as needed., • Manage and maintain inventory of wound care supplies, ensuring all necessary instruments are readily available., • Work closely with facility nursing teams and providers to coordinate and determine the patient list for wound care consultations., • Uphold patient confidentiality and comply with HIPAA regulations and infection control protocols., • Obtain necessary insurance authorizations and verify patient insurance details before the wound care provider’s visit., • Verify patient insurance information and ensure patient charts and records are accurate and up to date. Qualifications: • Certified Nursing Assistant (CNA) or Medical Assistant (MA) in good standing with the state., • Must provide a positive attitude each day and relate favorably with patients and facility staff., • Must meet all state and local health regulations and pass a pre-employment exam, criminal background check, and reference check., • Must maintain regular job attendance and reliability., • Must have reliable transportation to travel to assigned nursing centers., • Prior experience in Skilled Nursing Facilities is a plus., • Medical billing experience is required. Physical Requirements: • Ability to stand, walk, and move for extended periods., • Capability to assist with patient repositioning and lifting when required.

Job DescriptionSalary: $19-$21 DOE Job Summary: We are looking for a friendly, organized, and detail-oriented Front Desk Receptionist to join our physical therapy clinic. As the first point of contact for our patients, you will play a key role in creating a welcoming and professional environment while supporting daily administrative operations. This position requires excellent communication skills, the ability to multitask, and a genuine interest in patient care. Key Responsibilities: • Greet patients warmly and check them in for appointments, • Answer incoming calls, schedule/reschedule appointments, and manage the appointment calendar, • Verify insurance information and collect co-pays or payments at time of service, • Maintain accurate patient records and update contact or insurance details as needed, • Handle patient intake paperwork and ensure all forms are completed correctly, • Communicate professionally with physical therapists and other staff to ensure smooth clinic operations, • Maintain a clean, organized, and welcoming reception area, • Process incoming and outgoing mail and faxes, • High school diploma or equivalent required, • Prior experience as a receptionist, front desk associate, or administrative assistant (preferably in a healthcare or therapy setting), • Knowledge of medical terminology, insurance verification, and patient scheduling is a plus, • Proficient with computer systems and basic software (Microsoft Office, EMR/EHR systems), • Strong interpersonal and customer service skills, • Excellent organizational skills and attention to detail, • Mornings - 8 am to 12 pm, • Experience with physical therapy or rehabilitation clinic workflows, • Familiarity with scheduling software (e.g., WebPT, Clinicient, or similar)

Job DescriptionJob Title: Certified Medical Assistant / Medication Assistant Location: New Jersey Job Type: Full-Time / Part-Time Client: ATC Healthcare Services About the Role ATC Healthcare Services is seeking a Certified Medical Assistant with Medication Assistant certification to support clinical operations and provide high-quality patient care. The ideal candidate will assist healthcare providers with clinical and administrative tasks while safely administering medications in compliance with state regulations and facility policies. Key Responsibilities * Assist physicians and nursing staff with patient care and clinical procedures * Administer medications in accordance with Medication Assistant certification, physician orders, and state guidelines * Monitor patients for medication effectiveness and adverse reactions * Record vital signs, medical histories, and patient information * Maintain accurate medical records and documentation * Prepare examination rooms and maintain medical equipment * Educate patients on medications, treatments, and follow-up care * Ensure compliance with infection control and safety protocols Qualifications * Certified Medical Assistant (CMA or equivalent) – required * Medication Assistant Certification – required * Minimum 1 year of clinical experience preferred * Knowledge of medication administration and safety standards * Strong communication and organizational skills * Ability to work effectively in a team-based healthcare environment Why Join ATC Healthcare Services? * Competitive pay based on experience * Flexible scheduling options * Supportive and professional work environment * Opportunities for training and career advancement * Comprehensive benefits package may include medical, dental, vision, 401(k), and more We offer the following benefits: • Medical insurance, • Dental insurance, • Vision insurance, • Referral program, • Tuition reimbursement, • 401k Plan, • Flexible Schedules, • Life insurance, • Disability insurance, • Identity theft insurance Equal Opportunity Employer: ATC Healthcare Services is an Equal Opportunity Employer. All applicants will be considered for employment without regards to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other category protected by Federal, State or local law. M/F/D/V EOE #INDNENJ

Legal organization in Manhattan seeks a temporary paralegal to join their team. The ideal candidate will have 2-3 years of paralegal/legal assistant experience and strong attention to detail. This is a contract opportunity with potential to go permanent. Fully onsite Monday - Friday Hourly pay rate: $28-34/hr (depending on experience) Hours: 9am - 5pm Responsibilities: • Analyze case documents to ensure accuracy and completeness., • Organize physical files and update digital records within the case management system., • Assist in scanning, formatting, and transitioning records to a digital format., • Obtain court records and integrate them into the case management system., • Perform administrative tasks to support legal operations and ensure efficiency., • Collaborate with legal teams to meet deadlines and maintain high-quality standards., • Additional duties as assigned to support the organization's objectives. Job Requirements • High School Diploma or GED required; additional certifications in legal studies preferred., • Minimum of 2+ years of experience in a paralegal/legal assistant role, • Proficiency in Microsoft Office programs, including Word, Excel, and Outlook., • Strong attention to detail and ability to meet deadlines in a fast-paced environment., • Excellent organizational skills and ability to manage multiple tasks effectively.

Job DescriptionDescription: Looking for an exciting career in Dermatology? Great opportunity for growth! Advanced Dermatology, P.C. is seeking an experienced Medical Assistant (Certified MA a plus) to come on board Full Time in our Co-Op location! Position Summary The Medical Assistant provides administrative and clinical support to licensed medical providers, as allowable by law, to ensure appropriate patient care and efficient office operations. A Certified (Registered) Medical Assistant supports providers and patients by handling various patient-care tasks related to management, organization, and communication. The position requires accuracy, quality work, compassion, and timeliness, while attending to patient needs. Key Roles & Responsibilities • Assists during medical examinations, as allowable by law, • Performs general office duties (e.g., answering telephones, taking dictation, and completing insurance forms), • Schedules follow up appointment if indicated by provider, • Returns patient calls by the end of the day EMA experience is a plus! • High school diploma or equivalent; some college preferred, • 1+ year of experience working as a medical assistant (dermatology experience strongly preferred), • Knowledge of medical terminology, • Excellent grammar, spelling, and punctuation, • Friendly and compassionate disposition with strong interpersonal communication skills, • Ability to work independently or as part of a team

Legal Executive Assistant | LAW FIRM EXPERIENCE REQUIRED 📍 Location: New York, NY (Hybrid Schedule) Seeking a Legal Executive Assistant (LEA) to provide high-level support to attorneys and ensure the smooth operation of their practice. This is an opportunity to work in a collaborative, professional environment where your contributions truly matter. What You’ll Do: • Manage attorney projects and priorities, ensuring deadlines are met, • Coordinate meetings, travel arrangements, and complex scheduling, • Draft, proofread, and finalize legal documents and presentations, • Serve as a liaison between attorneys, clients, and internal teams, • Oversee billing processes and ensure timely, accurate deliverables, • Mentor and collaborate with support teams for successful outcomes What We’re Looking For: • 5+ years of administrative experience in a legal or corporate setting, • Strong communication and organizational skills, • Ability to manage competing priorities in a fast-paced environment, • Proficiency with MS Office and virtual collaboration tools (Teams, Zoom), • Professionalism, discretion, and adaptability Education: • Preferred: Bachelor’s degree in legal studies, business administration, or related field

Our client, a Community-Based Violence Prevention Program, is seeking an Administrative Assistant to support their team. The Administrative Assistant plays a vital role in supporting program operations, documentation, and compliance. This position is responsible for maintaining program records, supporting billing and reporting requirements, and providing administrative support to program leadership and staff. The role also assists with marketing materials, coordination with partner agencies, and general office operations. This is a hands-on, in-person role that requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Location: Bronx, NY (In Person) Employment Type: Full-time Salary Range: $50,000 – $60,000 (commensurate with experience) Key Responsibilities • Execute daily administrative and office management tasks, • Provide administrative support to program leadership, • Maintain youth participant files, databases, and program records (electronic and hardcopy), • Produce monthly billing documentation and milestone reporting in compliance with contracts, • Ensure quality assurance documentation meets regulatory standards, • Maintain organized filing systems and databases, • Serve as the primary point of contact for incoming calls and messages, • Assist with marketing materials, program forms, and social media support, • Support correspondence with partner agencies, including juvenile justice entities, • Manage office supplies and inventory, • Assist with grant writing and contract compliance, • Conduct weekly reviews of database entries and contract performance Qualifications • Strong administrative and writing skills required, • Bachelor’s degree preferred or equivalent administrative experience, • Proficiency in Microsoft Word and Excel, • Experience with billing, invoicing, and milestone tracking, • Experience working with database systems, • Highly organized, detail-oriented, and able to multitask under deadlines, • Bilingual English/Spanish preferred, • Familiarity with community-based programs is a plus Additional Details • Schedule: Monday–Friday; some evening and occasional weekend hours required, • Work Location: Bronx, NY (in person), • Benefits Include:, • Health and dental insurance, • 401(k) with matching, • Paid time off

Job Description Bilingual Receptionist/Office Assistant Jun Wang & Associates, P.C. is a New York based law firm delivering a full range of legal services. Since the firm’s inception, Jun Wang & Associates has distinguished itself by creating a practice focused on complex, sophisticated transactional work. Our firm provides practical legal solutions for our clients, whether it be an acquisition of property, formation of businesses, the purchase or sale of a business, or other associated legal needs such as business immigration. Our clients include prominent national and multinational corporations, charitable organizations, industry executives, as well as high-net-worth individuals. We are seeking a full-time Receptionist who can speak English and Chinese. The primary duty is to provide our departments with administrative support. Must be highly detail-oriented. Strong computer and communication skills are also required. The start-end time of the working day is somewhat flexible within a reasonable business hour range. This position has the potential to learn and grow to become a Paralegal within our firm. Compensation commensurate with experience. Education: Bachelor’s (preferred)

Our client is a non-profit with a focus on healthcare and social services. They are seeking an Executive Assistant to join the team on a temporary basis. Who You Are • An executive assistant with 5+ years of experience supporting senior leaders, • Non-profit experience, a major plus!, • Highly organized and able to manage multiple priorities and deadlines with accuracy, • Trusted and discreet when working with confidential information, • A strong written and verbal communicator with high emotional intelligence, • Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Zoom, and project management tools What You’ll Do • Manage the executive’s calendar, meetings, and day-to-day coordination with internal and external stakeholders, • Draft, edit, and prepare correspondence and materials on behalf of senior leadership, • Process expenses, time-off requests, and timesheet approvals for the executive and direct reports, • Provide administrative and project support across initiatives within the organization’s portfolio, • Support planning meetings, track action items, and follow up on leadership priorities, • Coordinate Board of Directors activities and related logistics, • Assist with special projects and internal initiatives as assigned What Success Looks Like • The executive’s schedule and priorities run smoothly and efficiently, • Communication between leadership and teams is clear and well-coordinated, • Projects stay organized and move forward with minimal friction, • Confidential information is handled with professionalism and care, • Senior leadership is able to focus on strategy with strong administrative support Pay Rate Range: $40-50 per hour, based on experience Location: New York, NY – On site Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Job Description Job Title: Certified Medical Assistant – Outpatient Physician Services Location: Teaneck, NJ 07666 Job Type: Contract | 13 Weeks Schedule: Monday – Friday, 8:30 AM – 5:00 PM (40 hrs/week) Pay Rate: $17–$19 per hour Job Summary: "Navitas Healthcare, LLC" is seeking a Certified Medical Assistant to support clinical and administrative operations in an outpatient cardiology setting. The CMA will assist physicians and nurses in providing quality patient care, while performing essential office and clinical duties. Key Responsibilities: * Prepare exam and treatment rooms, instruments, and supplies * Room patients and assist with physician exams * Take and record vital signs * Operate and maintain specialized medical equipment * Perform EKG, PFT, Audiometry, Titmus Test, UDS, BAT, Phlebotomy, and other lab tests (as applicable) * Maintain accurate patient records and complete documentation * Assist with collections, billing, and office procedures * Use EMR and office computer systems for data entry and record-keeping * Ensure patient confidentiality and adhere to professional standards * Adapt care to patient’s specific needs (age, culture, language, disabilities) * Lift ≥5 lbs, push/pull ≥10 lbs, and stand ≥6 hours/day * Perform additional duties/projects as assigned Required Skills & Experience: * 3+ years of medical assistant experience preferred * Excellent communication and interpersonal skills * Ability to work with diverse populations in a fast-paced environment * Proficient in EMR and computerized office systems * Hard skills: rooming patients, taking vital signs, EMR usage; blood drawing a plus Education: * Required: High School diploma or GED * Preferred: Graduate of an accredited Medical Assistant program Certifications & Licenses: * Required: AHA BLS * Required (one of the following): * CMA-NHA, CMA-NCCT, CMA-AAMA, RMA-AMT, RMA-NAHP, AMCA, NCMA For more details contact at or Call / Text at 516-806-4227. About Navitas Healthcare, LLC certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.

A leading national law firm is seeking an experienced Litigation Practice Assistant to join the team on a temporary basis. Who You Are • A litigation practice assistant with 2+ years of experience supporting healthcare-related litigation, preferably FDA, biotech, or pharmaceutical matters, • Skilled in high-volume filing, eDiscovery, and Bates numbering, • Highly organized with strong time management, communication, and attention to detail, • Able to support multiple attorneys and manage competing deadlines, • Proficient in MS Word, Outlook, Excel, and document management systems such as NetDocuments What You’ll Do • Track deadlines and manage filings in compliance with local and federal court rules, • Prepare and format pleadings, discovery, and litigation correspondence under tight timelines, • Organize and maintain electronic and paper case files, including Bates stamping and indexing, • Open new matters by running conflict checks and preparing engagement documentation, • Set up client collaboration spaces in NetDocuments, • Manage attorney calendars and schedule meetings, mediations, and arbitrations, • Coordinate travel through Navan and submit expense reports, • Assist with billing, time entry, and Proforma review in 3E, • Collaborate with practice assistants across the office What Success Looks Like • Litigation deadlines are met without escalation or rework, • Attorneys trust you to manage priorities independently, • Case files are accurate, organized, and court-ready, • Administrative processes run smoothly during high-demand periods Pay Rate Range: $32-42 per hour, based on experience Time Commitment: Temporary, full-time, for approximately 6-8 months Location: Newark, NJ – Hybrid Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Job DescriptionDescriptionWe are seeking a professional, friendly and energetic individual with great customer service skills to join our team as a Front Desk Associate at our Community Center in the TriBeCa neighborhood of Manhattan. Our Front Desk Associates are the face of Manhattan Youth and play a key role in creating a welcoming and friendly environment for members, as well as guests and children enrolled in our programs as they enter the Downtown Community Center. This position works closely with our Assistant Director of Membership and Front Desk Team Leader to ensure a pleasant daily customer experience for our members and guests. Qualified candidates will enjoy interacting with people, love being around children of all ages, have a ready smile, and a lot of patience. This is a part-time, hourly position, 20-30 hours, 3-4 days per week. Daytime shifts (9am – 6pm) and evening shifts (1pm – 9pm) are available, and at least one weekend day of availability is required. Pay: $18/hour Key Responsibilities· Check in members· Provide accurate information regarding Community Center programming· Manage after-school sign out process· Receive and track packages · Answer phones· Assist administrative staff as needed· Perform other job duties as assigned Qualifications · Strong communication skills· Proactive self-starter with a team player mindset· Experience working with children ages 6 months -- 5 years is a plus· Previous customer service or office experience preferred· Additional preference will be given to candidates who have or are working towards a degree in early childhood education· Commitment to Manhattan Youth’s mission

Job Description Akido builds AI-powered doctors. Akido is the first AI-native care provider, combining cutting-edge technology with a nationwide medical network to address America's physician shortage and make exceptional healthcare universal. Its AI empowers doctors to deliver faster, more accurate, and more compassionate care. Serving 500K+ patients across California, Rhode Island, and New York, Akido offers primary and specialty care in 26 specialties—from serving unhoused communities in Los Angeles to ride-share drivers in New York. Founded in 2015 (YC W15), Akido is expanding its risk-bearing care models and scaling ScopeAI, its breakthrough clinical AI platform. Read more about Akido's $60M Series B. More info at Akidolabs.com. The Opportunity Akido is seeking a Medical Assistant (MA) or Patient Care Technician (PCT) to join our care team supporting rideshare and gig economy workers in New York City. Reporting to the Director of Clinical Operations, this role is at the heart of our mission to deliver holistic, community-based care to underserved populations. You'll play a vital role in shaping a new model of healthcare—combining clinical support, patient advocacy, and community outreach. This is a fast-paced, start-up environment where you'll help innovate how care is delivered and make a direct impact on patients' lives. What You'll Do * Assist with patient scheduling, intake, registration, and collection of vitals. * Support providers with exams, procedures, and basic care within scope of practice. * Deliver a warm, welcoming, and dignified patient experience. * Act as a healthcare advocate, ensuring patients understand their care plans and have access to resources. * Provide follow-up support, helping patients schedule appointments and navigate the healthcare system. * Use and provide feedback on EHR and digital patient management tools. * Test and implement new technologies to improve care delivery and workflows. * Travel across NYC's five boroughs with the mobile clinic to bring care directly to patients. * Maintain a safe, organized, and stocked mobile clinic environment. * Engage in outreach efforts at community events, building trust and awareness. * Collaborate with social workers, health navigators, and other care team members to deliver wraparound support. * Collect patient feedback and contribute to reporting to strengthen program impact. Who You Are Required * High School Diploma or GED. * Certified Clinical Medical Assistant with Certified Phlebotomy Certificate OR certified Patient Care Technician. * Active New York State driver's license. * Up-to-date required vaccines for healthcare personnel. * Fluent in conversational and medical Spanish. * Comfortable using EHR systems, telehealth platforms, and digital tools. * Strong communicator with a proven track record as a punctual, flexible, collaborative team player. Preferred * 3 years of experience in the medical field. * Additional clinical experience (e.g., EMT, CNA, nursing student, medical student, or clinical scribe). * Familiarity with insurance reimbursement and billing. Benefits * Health benefits including medical, dental, and vision * 401K * Long-term disability * Life insurance * Paid Leave Program Location & Specialties Hiring: This is a hybrid role with with regular travel across all five boroughs of NYC. You'll work in varied environments—including clinic headquarters, mobile clinics, community organizations, and patient homes. Flexibility is important, as this position may involve nontraditional hours, including early mornings, evenings, or weekends. Physical Demands: This hybrid role involves both sedentary and active work. You will spend time sitting at clinic headquarters or using mobile technology for administrative tasks, as well as walking, standing, and carrying supplies when traveling between mobile clinics, community organizations, and patient homes across all five boroughs of NYC. The position may require lifting or moving light to moderate objects and setting up clinic equipment. Compensation $55,000 – $68,000 Akido Labs, Inc. is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.

Global Asset Management Firm - Executive Administrative Assistant Overview We are seeking a highly experienced Executive Assistant (EA) to provide senior-level administrative support to a Managing Director and Senior Executives at a global asset management firm. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-volume environment and has prior experience supporting senior leaders within financial services, preferably on the buy side. The EA will be part of a collaborative administrative team, requiring strong communication, discretion, and the ability to seamlessly coordinate across executives and support partners. Key Responsibilities • Provide comprehensive administrative support to a Managing Director and senior executives, including complex calendar management, meeting coordination, and travel arrangements, • Manage high-volume scheduling across multiple time zones with accuracy and urgency, • Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups, • Serve as a trusted gatekeeper, exercising sound judgment, discretion, and confidentiality at all times, • Liaise closely with other Executive Assistants and administrative staff to ensure seamless coverage and team alignment, • Handle expense reporting, invoice processing, and ad hoc administrative requests, • Assist with special projects, events, and executive initiatives as needed, • Anticipate executive needs and proactively resolve scheduling or logistical challenges Qualifications & Experience • 5+ years of experience in an administrative or executive assistant capacity, • Prior experience within financial services required (buy-side experience strongly preferred), • Proven experience supporting senior-level executives in a fast-paced, high-demand environment, • Experience working as part of an administrative team, with a collaborative and flexible mindset, • Demonstrated ability to manage high-volume workloads with exceptional attention to detail, • Strong organizational, time-management, and prioritization skills, • Excellent written and verbal communication skills, • High level of professionalism, discretion, and emotional intelligence, • Proficiency in Microsoft Office Suite and standard corporate systems Work Environment & Benefits • In-office: 4 days per week (100% on-site expectation), • Competitive base salary, • 401(k) with company match, • Free lunch provided daily, • Comprehensive health, dental, and vision benefits, • Generous paid time off and holidays, • Opportunity to work closely with senior leadership at a global investment firm

Senior Food and Beverage Manager • New York, NY, USA, • Full-time, • Job-Category: Food & Beverage, • Job Type: Permanent Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit Be a part of the historic castle on the park, The Plaza, A Fairmont Managed hotel, a timeless landmark capturing memories since 1907. Located in the heart of midtown, The Plaza now features 282 luxury hotel rooms and suites, the elegant Champagne Bar as well as the legendary Palm Court, New York City’s premier destination for afternoon tea. The Plaza offers the Five Diamond standard of excellence and sophistication while offering an authentically local and unrivalled experience for our guest. Job Description At Fairmont Hotels & Resorts, exceptional service and flavors are the hallmarks of every dining experience. We invite you to develop your leadership strengths as a Senior Food & Beverage Manager – and let your passion for guest service drive consistent guest satisfaction, an engaged team and outstanding operating results. Hotel Overview: Be a part of the historic castle on the park, The Plaza, A Fairmont Managed hotel, a timeless landmark capturing memories since 1907. Located in the heart of midtown, The Plaza now features 282 luxury hotel rooms and suites, the elegant Champagne Bar and stylish Rose Club, as well as the legendary Palm Court, New York City’s premier destination for afternoon tea. The Plaza offers the Five Diamond standard of excellence and sophistication while offering an authentically local and unrivalled experience for our guest. Compensation: $95,000 - $100,000 per annum, depending on experience Plus Bonus Summary of Responsibilities: Reporting to the Assistant Director of Food and Beverage, responsibilities and essential job functions include but are not limited to the following: • Consistently offer professional, friendly and engaging service, • Lead the F&B team in all aspects of the department and ensure service standards are followed, • Handle guest concerns and react quickly and professionally, • To assist in recruiting and training all Colleagues, • Balance operational, administrative and Colleague needs, • Attend regularly scheduled departmental meetings, • Maximize revenues by communicating regularly with the Food and Beverage teams to implement agreed upon strategies, practices and promotions, • Have full knowledge of all Outlet menus, • Assist in managing the departmental budget, • Follow outlet policies, procedures and service standards, • Follow all safety and sanitation policies when handling food and beverage, • Must be legally authorized to work in the United States, • 2+ years of previous Food and Beverage leadership experience required, • Experience managing in a union environment required, • Previous point of sale system experience required, • Computer literate in Microsoft Window applications required, • University/College degree in a related discipline preferred, • Excellent communication and organizational skills, • Strong interpersonal and problem solving abilities, • Highly responsible & reliable, • Ability to work well under pressure in a fast paced environment, • Ability to work cohesively as part of a team, • Ability to focus attention on guest needs, remaining calm and courteous at all times

Job Description As a Medical Assistant at Sollis Health, you will support patient care under the supervision of our physicians, while also handling key clerical and administrative tasks. You'll be instrumental in both clinical procedures and ensuring our front desk operations run smoothly, helping us deliver personalized, efficient, and compassionate care. Full Time - 7a-7p, Sundays Mondays and Thursdays , UES 5th Ave, 36 hours a week Responsibilities: • Obtain and record patient vital signs, height, and weight accurately in the electronic medical record (Athena Health)., • Take medical histories and perform screening procedures as directed., • Assist with basic wound care, phlebotomy, EKGs, and splinting procedures (with training), • Perform front desk duties, including answering phones, patient check-in/out, and documentation., • Prepare, process, and run lab tests, including specimen collection, labelling, and handling in accordance with Sollis Health protocols., • Communicate observations and patient concerns clearly to the healthcare team., • Support emergency care efforts as a team member under supervision., • Provide a welcoming environment and exceptional customer service—answering patient questions and easing concerns., • Help with patient mobility and transfers, using proper body mechanics., • Maintain cleanliness, order, and compliance with all health and safety protocols., • High school diploma or equivalent, required, • Completion of a National Medical Assistant training program., • Certified Medical Assistant or Phlebotomy Technician strongly preferred. This is the anticipated rate/range Sollis Health reasonably expects to pay candidates for this position in NYC. Sollis is a multi-state employer and this rate/range may not reflect the pay for positions that are performed solely in localities outside of this location. Actual pay is dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, location, education, etc. About Sollis Health Sollis Health is the first and only medical membership that's on-demand 24/7, 365. We live up to the concierge promise: with just one call, our members experience unparalleled care and follow-up on their schedule and their terms. Our members never wonder if it's a "real" emergency. They simply call Sollis for immediate access to ER-trained medical teams, on-site labs and imaging, expedited specialist appointments, and care navigation that's all under one roof. With unlimited 24/7 virtual and in-person support from locations in Manhattan, the Hamptons, Los Angeles, South Florida, and San Francisco, Sollis puts our members in first class by handling all medical issues—big or small—with expert concierge care anytime, anywhere.

Job DescriptionBenefits: • 401(k), • Company parties, • Competitive salary, • Dental insurance, • Employee discounts, • Free food & snacks, • Free uniforms, • Health insurance, • Paid time off, • Parental leave, • Profit sharing, • Training & development Job description About us The Gerling Institute The Gerling Institute is regenerative institute and spine surgery group seeking a Clinical Assistant to serve in this essential role assisting spine surgeons, researchers, NPs, and PAs with patient care and supporting our growing research portfolio with data collection, analysis, and reporting. Excellent opportunity to join a well-respected metropolitan NYC-based group with office locations and facilities in New York and New Jersey. The Gerling Institute is a well-established national and international group of surgeons, researchers, and practitioners with more than 25 years of experience. Join a friendly and fast-paced environment, working with passionate people with outstanding growth opportunities. Who we are looking for: A proactive, problem solving, solution oriented, hard working team player to thrive in a growing practice. Competitive salary with medical benefits. Responsibilities include: Gather patient medical history, patient preparation for the visit, collection of all pre- and post-operative relevant information. Communicate information to physicians and assist with clinical care. Documentation and organization of clinical records on EMR. This position is ideal for ambitious individuals looking to gain hands-on clinical experience. • Meeting and greeting patients., • Schedule and coordinate patient appointments to optimize the client satisfaction and facility efficiency., • Responsible for taking and transferring calls to various departments on a day-to-day basis., • Potential travel to other offices including Brooklyn, Manhattan, and New Jersey, on occasion., • Explain and relay information to patients as required., • Verify completion of registration forms., • Carry out administrative duties such as filing, typing, copying, binding, scanning, and taking dictations., • Request and collect appropriate identification and documents from patients., • Use PrognoCIS (EMR) system to create accounts, post payments, schedule appointments, and make notes., • Act in accordance with HIPAA laws regarding sharing of patients medical information., • Manage the waiting room, attend to patient needs, and ensure the schedule runs on time., • Complete no-show report after in-person sessions., • Collect copayments from patients in various forms (cash, card, or check).Required Qualifications:, • Meeting and greeting patients., • Schedule and coordinate patient appointments to optimize the client satisfaction and facility efficiency., • Responsible for taking and transferring calls to various departments on a day-to-day basis., • Potential travel to other offices including Brooklyn, Manhattan, and New Jersey, on occasion., • Explain and relay information to patients as required., • Verify completion of registration forms., • Carry out administrative duties such as filing, typing, copying, binding, scanning, and taking dictations., • Request and collect appropriate identification and documents from patients., • Use PrognoCIS (EMR) system to create accounts, post payments, schedule appointments, and make notes., • Act in accordance with HIPAA laws regarding sharing of patients medical information., • Manage the waiting room, attend to patient needs, and ensure the schedule runs on time., • Complete no-show report after in-person sessions., • Collect copayments from patients in various forms (cash, card, or check).Prior clinical experience preferred. Good interpersonal and computer skills Roles and Responsibilities: The Clinical Assistant is responsible for assisting in the Physicians and Advanced practitioners in the care and management of a patient's spine disorder by recording the patients history including but not limited to mechanism of action, past medical, past surgical history, pulling up relevant imaging (MRI, CT, XRAYS, etc), Clinical Assistant - Duties and Responsibilities • Understand the anatomy, physiology, pathology, and treatments, • Update Electronic Medical Record (EMR), pull up imaging and preparing the patient to the Doctor or Advanced Provider that is in session, • Respond to emails and Klara messages in a timely manner, • Answers phone calls from patients, attorneys, imaging centers, and other doctors offices, • Medical office: 1-2 years (Preferred), • Computer skills: 2 years (Preferred), • Customer service: 2 years (Preferred), • Experience in PT/Chiro/Orthopedic Surgery (Preferred)Qualifications, • Travel to offices located within New Jersey REQUIRED, with occasional travel to NYC location, as needed. FIRST 4 WEEKS OF TRAINING REQUIRED IN THE NYC LOCATIONS., • Must be able to work within the United States., • Proficient in Microsoft Office with excellent writing and communication skills, • Open-minded, adaptable, and willing to learn, • Able to work independently and as part of a team, • Organized, efficient, reliable, and attentive to detail, with an ability to work on multiple projects and deadlines, • Knows limitations and can approach supervisors if questions or obstacles arise with responsibilities and tasks.Education:, • Bachelor of Arts/Science (PREFERRED)Language:, • English (Required), • Spanish (ABSOLUTELY REQUIRED, NO NON-SPANISH SPEAKERS SHOULD APPLY)Schedule:, • Monday to FridayWork setting:, • In-person, • Medical office/ Private PracticeOffice locations:, • Manhattan, NY, • New Jersey

Job title: Certified Trauma Registrar - Administrative Job location: New York, NY 10065/ Remote Shift: Monday-Friday 8a-4p (somewhat flexible hours). Pay: $40-$43/hr Contract: 2-month possible Additional details: • Will see ~30-34 pts/wk., • 2+ yrs exp in Burn Registry (American Burn Registry) reporting & burn coding (required - 3-5 yrs highly preferred)., • Exp in Cloud-based software., • NYS Licensure as a Registered Nurse, Certified Nurse Specialist, Physician Assistant, Nurse Practitioner or a clinical discipline (preferred). Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.

Job Description Leasing and Compliance Assistant Summary Description Reporting to the Director of Leasing and Compliance, the Leasing and Compliance Assistant is responsible for assisting the Leasing and Compliance Department with general administrative and office support in an effort to uphold WSFSSH’s goal of providing permanent and safe housing. The Leasing Specialist serves as an additional support to WSFSSH building managers in these areas. Key Responsibilities • Respond to housing inquiries in a timely fashion and track application requests, • Create mail merges and track responses, • Assist the Occupancy team with scheduling interviews, • Obtain and maintain third-party income and asset verification forms, • Communicate housing outcomes to applicants via phone, email or mail, • Scan documents and maintain updates of files as necessary and/or requested, • Assist with the HCR annual Rent Registration process, • Ability to manage large amounts of data such as annual contract rent increases, legal rents, rent rolls, file audit findings/responses, compliance deadlines, etc., • Assist with preparing reports as required for various city, state, and federal agencies in a complete and timely manner, • Assist with inputting information into RealPage’s OneSite, WSFSSH’s property management database, • Assist with lease-up of new WSFSSH developments, • Occasional minute taking at meetings, • Travel between Central Office and other WSFSSH sites as necessary, • Attend training sessions and conferences as required for enhancement of job skills, • Excellent written and spoken communications skills, • Strong office/organizational skills, • Ability to problem-solve independently, • Proficiency in Word, Excel, Outlook, Teams, and Internet search/usage, • The ability to liaise effectively with supervisor, Leasing and Compliance staff, and other WSFSSH employees throughout the organization to achieve the Leasing and Compliance Team’s goal, • Bilingual (English and Spanish) a plus, • High School / General Equivalency Diploma preferred WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law. Powered by JazzHR mPgo1jSo82

Position Summary The Special Assistant to the Senior Vice President of Human Resources plays a critical role in driving the transformation and continuous improvement of Human Resources services. This position supports strategic project management, process improvement initiatives, governance activities, and executive-level coordination. Serving as a key member of the senior management team, the Special Assistant partners with HR Business Partners, HR leadership, and cross-functional stakeholders to advance organizational priorities, improve operational effectiveness, and ensure accountability across HR initiatives. Essential Duties and Responsibilities Key Responsibilities • Proactively manage the SVP of HR’s complex calendar, anticipating priorities, resolving conflicts, and aligning schedules with strategic objectives, • Maintain forward-looking awareness of deadlines, deliverables, and competing priorities in a fast-paced healthcare environment, • Act as a strategic business partner to the SVP of HR by preparing, reviewing, and refining executive-level presentations, reports, and materials, • Serve as a trusted gatekeeper and liaison, exercising sound judgment in high-level internal and external interactions, • Represent the Senior Vice President of Human Resources in meetings and forums as assigned., • Manage agendas, attendance, materials, and logistics for HR Council, Recruitment Council, HR Governance meetings, and other major forums, including coordination of Webex participation., • Manage HR Governance agendas, materials, follow-ups, and facilitate meetings., • Coordinate executive coverage in the absence of the Senior Executive Secretary., • Participate in developing, establishing, implementing, and recommending HR policies, practices, methods, procedures, and programs to improve operations., • Assist with HR projects including, but not limited to, accretions, departmental reorganizations, and job description standardization., • Facilitate the review and approval of Managerial Annual Leave Buyout requests in collaboration with the SVP of HR and Payroll., • Prepare and issue one-year anniversary messages to new employees., • Compile and distribute information to and from Chief Human Resources Officers and HR Directors., • Identify and lead strategic process improvement initiatives in collaboration with key stakeholders., • Serve as Project Manager for major HR initiatives, tracking progress and maintaining project trackers., • Compile, analyze, and prepare metrics, dashboards, and project outcomes for executive presentation., • Ensure timely completion of reports and required documentation., • Support and communicate updates related to HR Governance, HR & Payroll Governance, and related initiatives., • Participate in the development of standard work, workflows, visual management tools, and best practices., • Track draft HR policies and procedures through development and approval stages., • Research background and best practices to support policy and procedure development. Education • Bachelor’s degree in Business, Human Resources, or a related field required, • Minimum of 5 years’ experience supporting senior executive leadership within a healthcare environment, • Senior-level experience as a Special Assistant, Executive Partner, Business Manager, or equivalent (not a traditional administrative role), • Exceptional organizational, communication, and time-management skills with the ability to manage competing priorities, • Highly professional, polished, and confident presence in executive, stakeholder, and cross-functional settings, • Demonstrated ability to operate strategically, anticipate needs, and influence outcomes, • Strong project management and organizational skills, • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Visio), • Ability to manage multiple priorities, meet deadlines, and work independently, • Excellent communication, presentation, and stakeholder engagement skills, • General office equipment, including computer, scanner, printer, and copier Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Job DescriptionJoin a Leading Dental Organization & Transform Your Career! Affinity Dental Management, a premier dentist-run dental organization, provides comprehensive practice management and administrative support services to practices throughout the northeast United States. Our mission is to empower dental professionals, enhance patient care, and stay at the cutting edge of dental medicine. Our entire team is focused on providing cutting edge ideas, mentorship, training, and shared learning to dental professionals in a progressive and exciting industry. Our goal is to help our clients do what they love, which is focus on growing their practices and meeting the needs of their patients, while spending less time on business-related matters. Established in 1999, we are one of America's fastest-growing private company 5 years in a row. We have 45 practices across the northeast United States: NY, MA, CT, and VT. We offer exciting career options and professional growth opportunities in a collaborative, challenging work environment. If you excel in a fast-paced environment and are seeking a dental front desk opportunity in a forward thinking, growing niche, we invite you to learn more about our organization. Don't see an open Dental Receptionist role? Apply today and when we have an opportunity that aligns with your interest and background, we'll be in touch! Why Join Affinity Dental Management? • Competitive pay, • Health benefits package: medical + vision + dental + 401K + life ins. + disability, • Offered after 30 days, • Offered to full-time employees 30+ hours, • Paid time off: 3 weeks + 8 holidays, • Opportunities for growth & advancement Responsibilities: • Operate telephone system, answer, screen and forward calls, provide information, take messages and schedule appointments, • Greet visitors and callers, handle inquiries, and direct them to appropriate persons, • Learn and operate new office technologies as they are developed and implemented, • Use scripts effectively both over the phone and in person (as assigned), • File and maintain records, sort and distribute mail, and handle courier deliveries, • Input data into the computer, ensuring accuracy and efficiency, • Provide information about the practice, such as location of offices, employees within the organization, or services provided, • Transmit information or documents to patients using computer, mail, or facsimile machine, • Balance credit transactions and provide basic financial clerical support duties, • Present cases to patients and maintain professional demeanor Requirements: • High school diploma, • Accurate typing at 40 words per minute, • Minimum of one year of office experience in a dental practice, • Preferred two years of experience, • Knowledge of dental software (ie. Dentrix, Denticon) is preferred Interview Process: • 1 virtual/phone interview & 1 in-person interview Affinity Dental Management, as an equal opportunity employer committed to fostering a diverse and inclusive workforce, welcomes applications from qualified candidates of all backgrounds. We will assess all eligible applicants for employment without discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. Salary ranges are subject to vary based on location and individual qualifications; details specific to compensation will be disclosed during the recruitment process. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job Description Job Title: Assistant Dental Office Manager Department/Location: Operations Reports to: Regional Vice President FLSA Status: Exempt Company Overview ProSmile is one of the fastest-growing dental organizations, with a vast network of multi-specialty practices across New Jersey, Pennsylvania, Virginia, Michigan, Illinois, Wisconsin, Indiana, Washington D.C., and Maryland. Our practices are led by top-tier dentists who are committed to providing exceptional patient care while offering a supportive environment for dental professionals to thrive. We focus on delivering personalized, gentle care to our patients and creating a collaborative workplace with opportunities for mentorship, growth, and ongoing training. Position Summary ProSmile is in need of an Assistant Dental Office Manager who is looking to join a practice with a strong culture, compassionate and skilled dentists, and a support structure that creates an environment of learning and the autonomy to create change at the practice that brings about growth and success. We offer competitive pay based on experience with a great benefit package. As an Assistant Dental Office Manager, we give you the tools and support needed to ensure you are in the best position to be successful. A ProSmile Assistant Dental Office Manager is a unique opportunity to join a practice that is part of a larger growing organization and offers the ability to move up and take on higher positions within the company. Duties and Responsibilities: • Maintains control of patient scheduling, • Addresses and resolves patient complaints, • Reviews patient charts making corrections with posting if needed, • Takes on the responsibility of the Treatment Plan Coordinator in some offices, • Has working knowledge of all insurances; handling of claims, attachments for claims, • Maintains collection controls and systems, • Oversees daily closeout functions as well as daily deposit with the corporate office, • Coordinates end-of-month functions with the corporate office & Dental Practice Manager, • Monitors patient A/R, • Ensures compliance with all company Policies and Procedures in office and communicates any changes in same to staff, schedules office staff meetings, • Coordinates staffing needs, scheduling, recruiting, interviewing, hiring, performance reviews and terminations in consultation with HR Department and Dental Practice Manager, • Contacts maintenance for all office equipment in need of repair for optimum function, • Following up on unresolved task, • Performs miscellaneous job-related duties as assigned, • Coordinating office needs with Dental Practice Manager, • Assistant Dental Office Manager - Qualifications, • High School diploma or GED required, • Experience using Outlook, Word Excel preferred, • Easily able to learn new technologies and systems required, • Work experience in an administrative function and/or customer facing role required, • Working knowledge of dental or medical front desk duties and responsibilities preferable, • Previous dental office management work experience preferable, • Requires some flexibility in scheduling, such as the ability to work evenings and weekends as needed Benefits Summary At ProSmile, we are committed to supporting the health and well-being of our employees and their families. We offer the following benefits for Full Time Benefits Eligible Positions (35+ hours per week) and Part Time Benefits Eligible Positions (30-35 hours per week): • Medical Insurance: Choice of five comprehensive Aetna medical plans, including options with low copays, deductible-sharing, and national provider networks., • Dental Insurance: MetLife plans offering preventative, basic, major, and orthodontic coverage options., • Vision Insurance: Davis and UHC vision plans with annual exams, eyewear allowances, and contact lens benefits., • Flexible Spending & Health Savings Accounts: Pre-tax savings accounts for medical, dependent care, and healthcare expenses., • Life & Disability Insurance: Employer-paid basic life and AD&D insurance, with voluntary life, short-term, and long-term disability plans., • Additional Perks:, • Employee Assistance Program (EAP), • Identity Theft & Fraud Protection, • Legal Support Services, • Discount Programs (including pet insurance, travel, theme parks, electronics, etc.), • Wellness Programs The Company reserves the right to modify the job description based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between the Company and the employee. Equal Employment Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads in provider and patient satisfaction. Prosmile values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged. ProSmile is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the medical sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply. Company Safety We believe that the best care for our patients starts with the best care for our employees. ProSmile is committed to proactively creating and maintaining an environment that is safe for our team and patients. Employees are required to wear Personal Protective Equipment (PPE) including face masks, gloves, gowns, and more as needed and in accordance with CDC standards. Powered by JazzHR MTK2Dlfqom