Administrative assistant jobs in Newark, New Jersey - Page 3Create job alerts

Job Description Financial firm has a temp opening for an Administrative Assistant/Receptionist in Midtown and Connecticut. Must have Private Equity or Hedge Fund experience. Word, Excel, and PowerPoint. Professional good communication, customer service and interpersonal skills. MS Office skills. Demonstrates effective verbal and written communication skills, including professional telephone etiquette, along with solid general office and administrative support capabilities. Able to multitask, upbeat personality, detail oriented and team player. $35-$40.

Job DescriptionWe are looking for a detail-oriented Administrative Assistant to support daily office operations in New York. This contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling a mix of front-desk, clerical, and phone-based responsibilities. The person in this role will help keep workflows moving smoothly by managing administrative tasks with accuracy, care, and strong customer service. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining a well-organized reception area., • Respond to incoming calls promptly, route messages to the appropriate contacts, and provide clear information to callers., • Perform data entry and maintain administrative records with a high level of accuracy and attention to detail., • Support day-to-day office functions such as filing documents, preparing correspondence, and organizing materials for staff use., • Coordinate routine clerical tasks to help ensure schedules, paperwork, and internal communications remain up to date., • Assist with general administrative support needs across the office to promote efficient daily operations.• Experience providing administrative support in an office or front-desk setting., • Ability to handle inbound telephone calls professionally and courteously., • Strong data entry skills with consistent accuracy and attention to detail., • Proficiency in general office procedures, document handling, and clerical support., • Comfortable managing receptionist responsibilities, including visitor interaction and message taking., • Strong organizational skills with the ability to prioritize multiple tasks effectively.

Job Description About the Opportunity We are currently and actively seeking a qualified candidate to join our team immediately. This is an excellent opportunity for someone looking to grow within a fast-paced, patient-focused medical office environment. About Us We are a busy, well-established medical office located in Staten Island, dedicated to delivering high-quality care and a seamless patient experience. Our team is committed to professionalism, efficiency, and providing a welcoming environment for every patient. Why Join Us • Make an Impact: Play a meaningful role in supporting patient care and daily operations, • Collaborative Environment: Join a supportive, team-oriented workplace, • Growth Opportunity: Gain hands-on experience across operations, patient services, and healthcare administration The Medical Office Assistant supports the day-to-day operations of the office, ensuring efficiency across administrative functions, patient services, and billing /insurance support. This role is ideal for someone organized, detail-oriented, and comfortable working in a fast-paced clinical setting. Key Responsibilities • Support daily office operations, including scheduling, patient registration, and EMR management, • Assist with front desk functions, including patient check-in/check-out and inquiries, • Answer phones, emails, and patient communications in a professional and timely manner, • Assist with billing support, including copays, balances, and insurance verification, • Support accounts receivable and help resolve billing-related questions, • Maintain accurate patient records and documentation, • Ensure compliance with HIPAA and office protocols, • Assist with reporting, inventory tracking, and operational tasks, • High school diploma required; Bachelor’s degree preferred, • 3-5+ years of experience in a medical office or healthcare setting preferred, • Proficient in Microsoft Office (Word, Excel, Outlook), • Familiarity with EMR/EHR systems and medical billing/insurance processes, • Experience with medical billing software and insurance portals preferred, • Strong organizational, communication, and multitasking skills, • Detail-oriented and able to work in a fast-paced environment, • Must be reliable and professional with a strong patient service mindset $20 – $25/hour (based on experience) Apply today – immediate start available. Email resume to: Company DescriptionWe are currently and actively seeking a qualified candidate to join our team immediately. This is an excellent opportunity for someone looking to grow within a fast-paced, patient-focused medical office environment.We are currently and actively seeking a qualified candidate to join our team immediately. This is an excellent opportunity for someone looking to grow within a fast-paced, patient-focused medical office environment.

Job Description We are looking for a dependable Office Assistant to support daily workplace operations. This Long-term Contract position is part time and ideal for someone who enjoys creating a welcoming office environment, staying organized, and handling a variety of administrative tasks with care. The person in this role will help keep the front office running smoothly by assisting visitors, managing deliveries, maintaining shared supplies, and supporting small office events. Responsibilities: • Welcome visitors and create a detail-oriented, friendly first impression for guests arriving at the office., • Accept incoming deliveries, sort packages accurately, and ensure items reach the appropriate recipients in a timely manner., • Monitor office snack and beverage inventory, place orders as needed, and keep common areas stocked and organized., • Assist with coordinating small internal gatherings by helping with scheduling, setup, and basic event logistics., • Provide day-to-day administrative support for general office needs and handle miscellaneous tasks as priorities shift., • Maintain neat shared spaces and contribute to an orderly, efficient workplace environment., • Support shipping and receiving activities by tracking incoming items and helping with outgoing packages when needed., • Prior experience in front desk, office coordination, or receptionist-based support work., • Strong organizational skills with the ability to manage multiple routine tasks efficiently., • Comfort handling guest reception, package intake, and general administrative duties., • Ability to restock office supplies, snacks, and beverages with consistent attention to detail., • Familiarity with shipping and receiving processes in an office setting., • Reliable communication skills and a service-oriented approach to supporting employees and visitors., • Ability to work independently in a part-time role while responding effectively to changing office needs.

Job Description Medical company has opening for Administrative Assistant/EA temp long term in the City. Make reservations, book meetings, good computer skills, Zoom and help Executives with technology needs. Professional good communication, customer service and interpersonal skills. Demonstrates effective verbal and written communication skills, including professional telephone etiquette, along with solid general office and administrative support capabilities. Calendaring and Spreadsheets. Good communication skills and Microsoft Office skills. Strong Word and Excel. Able to multitask, upbeat personality, detail oriented and team player. $25-$27.

Job DescriptionOur NYC based client is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to senior professionals in a fast-paced, professional services environment. This role is integral to daily operations and contributes to overall team efficiency and effectiveness. Excellent benefits are offered plus a generous annual bonus. The role requires you to be in office 5x/week. Key Responsibilities • Manage calendars, schedule meetings, and coordinate conference logistics, • Arrange domestic and international travel and prepare detailed itineraries, • Process and track expense reports, • Maintain contact lists and administrative documentation, • Assist with event coordination, including conferences and investor-related meetings, • Collaborate with an administrative support team to ensure consistent service coverageQualifications, • Bachelor's degree required, • 3-5 years of administrative or executive assistant experience in a professional office environment, • Experience in financial services or a related industry preferred, • Strong organizational, time management, and communication skills, • Ability to manage multiple priorities in a fast-paced setting, • Proficiency in Microsoft OfficeIdeal Candidate This role is well suited for a motivated professional who enjoys administrative and support work and is interested in building a long-term career in this space. The position offers opportunity for growth, increased responsibility, and professional development within a team-oriented environment. Pay Details: $109,999.00 to $125,000.00 per year Search managed by: Lisa Garfinkel Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description We are seeking a full time Administrative Assistant to provide administrative support for security guard operations and provide administrative support to owner. Responsibilities/Skills include: • Prior Experience in the security industry a plus, • NYS Security license required a plus., • Familarity with FDNY Fire Guard licenses., • Scheduling/Dispatch Responsibilities, • Employment Screening, • Setting Employment Interviews, • Maintaing Spreadsheets - Excell, • Microsoft Office/Outlook, • Strong Phone Skills/Communication, • Internet Research, • Ordering supplies with vendors, • Scanning and filing, • Provide basic and accurate information in-person and via phone/email, • Perform other clerical duties such as filing, photocopying, transcribing and faxing, • Back up the HR Admin/Recruiter during absences and breaks, • Any other duties as required Required Qualifications and Experience: • Be a minimum of 18 years of age, • Preferred Associates Degree/Minimum - HS Diploma combined with relevant experience, • At least 2 years of securitydispatch/scheduling experience, • Must be authorized to work in the United States, • Intermediate or advanced knowledge of Microsoft Office, Excel, etc.; the capability to use and/or learn to use a computer and peripheral equipment required, • Math skills to include fractions and percentages., • Hands-on experience with office equipment (e.g. phones, fax machines and printers), • Excellent oral and written communication skills, • Ability to be resourceful and proactive when issues arise, • Ability to deal with internal and external customers and perform multiple tasks simultaneously in a timely, courteous and professional manner, • Ability to get along with other employees, follow directions, works under stress and continuously improve., • Ability to establish and maintain effective working relationships with associates, supervisors and the general public., • Must have excellent organizational, multitasking and time-management skills, with the ability to prioritize tasks, • Ability to conform to complex procedures, • Must have the ability to maintain satisfactory attendance and punctuality, • Must be able to perform the essential functions of the position with or without a reasonable accommodation This is a faced pased enviornment where the successfull candidate will gain tremendous experience in the security field with an opportunity to grow. Come grow with us! Company DescriptionWe are a NYC based company specializing in providing security officers in the greater NYC area serving the following sectors: Corporate; Hospitality; Retail; Industrial; Residential; Special Events and Private Clients.We are a NYC based company specializing in providing security officers in the greater NYC area serving the following sectors: Corporate; Hospitality; Retail; Industrial; Residential; Special Events and Private Clients.

Job Description We are seeking a detail-oriented and organized Administrative Assistant to join our cemetery team. This role involves administrative support, financial recordkeeping, and customer service. The ideal candidate will have experience with QuickBooks Online, proficiency in Microsoft Office Suite, and bilingual communication skills in English and Spanish. Work Schedule: Monday – Friday, 8:30 AM – 4:00 PM; Every Other Saturday (Overtime) required Position Overview: We are seeking a detail-oriented and organized Administrative Assistant to join our cemetery team. This role involves administrative support, financial recordkeeping, and customer service. The ideal candidate will have experience with QuickBooks Online, proficiency in Microsoft Office Suite, and bilingual communication skills in English and Spanish. Key Responsibilities: • Administrative Support: Perform general clerical duties including data entry, filing, and document preparation., • Customer Interaction: Greet visitors, answer phone calls, and respond to inquiries with professionalism and courtesy., • Scheduling: Coordinate appointments and services, ensuring timely and efficient operations., • Record Keeping: Maintain accurate and up-to-date records of services provided, payments received, and customer documentation., • Experience: Minimum of 2 years in an office or administrative role, with at least 1 year of experience using QuickBooks Online., • Technical Skills: Proficiency in Microsoft Office Suite (Word and Excel)., • Language Skills: Bilingual in English and Spanish is preferred., • Communication: Strong verbal and written communication skills., • Organizational Skills: Ability to manage multiple tasks and prioritize effectively. Benefits: Health insurance, PTO, 11 Paid Holidays Company DescriptionEvergreen Cemetery & Crematory is a historic 115-acre landmark in Hillside, NJ — listed on the National Register of Historic Places and serving Northern New Jersey families with dignity and compassion since 1853. We offer burial, cremation, mausoleum entombment, pre-need planning, and genealogy research services, all rooted in over 170 years of trusted community service.Evergreen Cemetery & Crematory is a historic 115-acre landmark in Hillside, NJ — listed on the National Register of Historic Places and serving Northern New Jersey families with dignity and compassion since 1853. We offer burial, cremation, mausoleum entombment, pre-need planning, and genealogy research services, all rooted in over 170 years of trusted community service.

Job Description We are a busy, boutique immigration law firm seeking a highly organized, detail-oriented Administrative Assistant to join our team. This is an excellent opportunity for someone who thrives in a fast-paced, client-focused environment and enjoys being part of a hardworking, friendly group in bright, sunny offices in Flatiron. To apply, send resume and cover letter to . Only applications with resume and cover letter will be considered. Responsibilities: • Manage phones, emails, scheduling, and general office correspondence, • Assist attorneys with case preparation and document management, • Handle client intake and maintain case tracking systems, • Perform light bookkeeping, including invoicing, payments, and expense tracking, • Coordinate filing, scanning, and record organization, • Prior administrative or legal office experience preferred (immigration law experience a plus), • Excellent written and verbal communication skills, • Strong attention to detail and time management abilities, • Proficiency with Microsoft Office (Word, Excel, Outlook) and cloud-based tools Company DescriptionThe Seltzer Firm, PLLC combines high-quality legal services with personal attention and hands-on involvement. For more than 25 years, Suzanne B. Seltzer – the firm’s principal – focused her practice on Alien of Extraordinary Ability petitions (EB-1A), Outstanding Professor/Researcher petitions (EB-1B), National Interest Waiver petitions (EB-2), complex J-1 Waivers, O-1 petitions, Special Handling Labor Certifications, Regular Labor Certifications, and all ancillary and derivative petitions. Suzanne and her team are known for their exemplary level of service.The Seltzer Firm, PLLC combines high-quality legal services with personal attention and hands-on involvement. For more than 25 years, Suzanne B. Seltzer – the firm’s principal – focused her practice on Alien of Extraordinary Ability petitions (EB-1A), Outstanding Professor/Researcher petitions (EB-1B), National Interest Waiver petitions (EB-2), complex J-1 Waivers, O-1 petitions, Special Handling Labor Certifications, Regular Labor Certifications, and all ancillary and derivative petitions. Suzanne and her team are known for their exemplary level of service.

Job Description Job Title: Administrative Assistant (Mandarin-Speaking) Industry: Real Estate Development & Construction Location: Queens, NY Logistics: On-Site (5 days/week) Employment Type: 1 year contract with possible extensions • 40 hours/week and overtime eligible! Position Summary We are seeking a highly organized and detail‐oriented Mandarin‐speaking Administrative Assistant to support daily operations within our real estate development and construction company. This role is essential in ensuring smooth administrative coordination across projects, teams, and external partners, including Mandarin‐speaking clients, vendors, and stakeholders. The ideal candidate is professional, proactive, and comfortable working in a fast‐paced, project‐driven environment. Key Responsibilities • Provide comprehensive administrative support to executives, project managers, and development teams, • Serve as a bilingual point of contact, translating and interpreting written and verbal communications between Mandarin and English as needed, • Prepare, format, and manage documents such as contracts, proposals, meeting agendas, reports, and correspondence, • Coordinate meetings, site visits, and travel arrangements; prepare meeting minutes and follow‐ups, • Maintain organized filing systems (digital and physical) for project documents, permits, and records, • Assist with workflow coordination between design, construction, legal, and finance teams, • Communicate with contractors, consultants, vendors, and government agencies as directed, • Track deadlines, schedules, and basic project documentation to support development timelines, • Perform general office duties including data entry, expense reporting, invoice tracking, and office supply management Required Qualifications • Fluency in Mandarin Chinese and English (spoken and written), • Proven experience in an administrative, executive assistant, or office support role, • Strong organizational skills with exceptional attention to detail, • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with document management systems preferred, • Professional communication and interpersonal skills, • Ability to manage multiple priorities and work independently, • High level of discretion when handling confidential information Preferred Qualifications • Experience in real estate development, construction, architecture, or engineering environments, • Familiarity with construction documentation, contracts, permits, or project schedules, • Associate’s or Bachelor’s degree in Business Administration or a related field, • Experience working with international clients or overseas partners

Job Description Assistant Store Manager Position Summary: We are seeking a dynamic Assistant Store Manager to help lead our retail team in delivering exceptional customer experiences while supporting daily operations and achieving business goals. Key Responsibilities: Leadership & Team Development • Support Store Manager in training, coaching, and developing store associates, • Foster effective communication across all team members, • Lead by example in providing outstanding customer service, • Drive sales performance through team motivation and leadership, • Execute operational procedures including opening/closing protocols, • Manage inventory control and stockroom organization, • Oversee accurate processing of shipments and merchandise flow, • Monitor and maintain shrink prevention measures, • Create an engaging shopping environment, • Resolve customer concerns professionally and efficiently, • Maintain store appearance and cleanliness, • Support payroll management and scheduling, • Maintain accurate financial records and reports, • Ensure compliance with company policies and procedures, • 2+ years retail management experience, • Strong problem-solving and decision-making abilities, • Excellent interpersonal and communication skills, • Demonstrated leadership capabilities, • Passion for retail and fashion, • Ability to work in a fast-paced environment, • Flexible availability including evenings, weekends, and holidays, • Physical ability to perform tasks like standing, lifting, and moving merchandise, • Embody company values and culture, • Maintain professional appearance and attitude, • Act as a brand ambassador both in-store and in the community, • Stay current with fashion trends and product knowledge

Job Description Assistant Store Manager Position Summary: We are seeking a dynamic Assistant Store Manager to help lead our retail team in delivering exceptional customer experiences while supporting daily operations and achieving business goals. Key Responsibilities: Leadership & Team Development • Support Store Manager in training, coaching, and developing store associates, • Foster effective communication across all team members, • Lead by example in providing outstanding customer service, • Drive sales performance through team motivation and leadership, • Execute operational procedures including opening/closing protocols, • Manage inventory control and stockroom organization, • Oversee accurate processing of shipments and merchandise flow, • Monitor and maintain shrink prevention measures, • Create an engaging shopping environment, • Resolve customer concerns professionally and efficiently, • Maintain store appearance and cleanliness, • Support payroll management and scheduling, • Maintain accurate financial records and reports, • Ensure compliance with company policies and procedures, • 2+ years retail management experience, • Strong problem-solving and decision-making abilities, • Excellent interpersonal and communication skills, • Demonstrated leadership capabilities, • Passion for retail and fashion, • Ability to work in a fast-paced environment, • Flexible availability including evenings, weekends, and holidays, • Physical ability to perform tasks like standing, lifting, and moving merchandise, • Embody company values and culture, • Maintain professional appearance and attitude, • Act as a brand ambassador both in-store and in the community, • Stay current with fashion trends and product knowledge

Job Description A Retail Assistant Manager, or Assistant Store Manager, is responsible for making sure that the daily operations of a retail outlet run smoothly by supporting staff on the sales floor and handling administrative duties. Their duties include inspecting inventory shipments, resolving customer complaints and training new team members. Assist the store manager in realizing or exceeding determined sales plans and target metric objectives Ensure consistent execution of company’s marketing and visual presentation Set up advertising displays and arrange merchandise on counter or tables to promote sales Train staff on how to drive sales through consistent development of product knowledge and customer service standards Ensure compliance to policies and procedures and report concerns to senior management Maintain proper inventory controls, facilitate inventory transaction and bulk count as guided by senior management Ensure the store is secured at closing by checking if the doors are locked, alarms are set and all safes are locked Keep daily records of store sales, damages, deposit log, scheduling, employee discount and new hire paperwork Required Qualifications: • 2 years of demonstrated consistent retail sales/customer service experience (fashion/apparel retail experience preferred), • Experience in an Assistant Store Manager, Store Manager, or Team Supervisor role, • Excellent leadership skills and the ability to work with teams, • Good communication and interpersonal skills towards customers, staff members and store managers, • Open availability (Opening and/or closing shifts, weekends, Holiday seasons), • Must have a reliable mode of transportation upon first date of employment to complete trips to the Bank to submit deposits, • Great attention to detail for purposes of erecting attractive marketing displays, arranging merchandise and maintaining store appearance, • Ability to lift heavy merchandise, walk and stand for long hours

Job DescriptionThe Assistant Bakery Operations Manager (ABOM) is a leadership pipeline role designed to develop the next generation of Bakery Operations Managers. ABOMs are expected to operate at near-BOM level, executing bakery operations with urgency, accuracy, and accountability while building the leadership skills needed to run a bakery independently. This role blends hands-on operational excellence with talent development, administrative ownership, and team leadership. ABOMs act as a true extension of the BOM and must be capable of stepping into full bakery ownership when needed. Our Navy Yard store is located at 1201 Half St. SE Suit 130 Washington, DC 20003. KEY RESPONSIBILITIES: Operational Execution•Execute all core bakery operations including inventory rotation, scheduling support, staffing coordination, and administrative checklists•Maintain strict adherence to product quality, cleanliness, food safety, and guest experience standards•Support ordering, inventory accuracy, and shrink control•Assist in schedule creation and labor execution to meet operational targets Talent & Team Development•Support recruiting, interviewing, onboarding, and training of new staff•Deliver consistent coaching and real-time performance feedback•Hold team members accountable to standards while reinforcing a growth mindset culture•Ensure onboarding and training programs are executed to company standards Leadership & Ownership•Manage bakery operations independently in the absence of the BOM•Model urgency, accountability, and operational discipline•Partner with BOM and Area leadership to identify operational gaps and implement solutions•Maintain continuity of operations during leadership transitions or staffing shortages•Other duties as assigned WHAT SUCCESS LOOKS LIKE:•Able to independently execute all BOM-level administrative and operational tasks•Bakery is fully staffed, trained, and operating at high standards•Strong culture of accountability and consistency•Acts as a reliable operational leader during any coverage scenario•Demonstrates clear readiness and upward mobility toward a BOM role QUALIFICATIONS & EXPERIENCE:•1+ year leadership experience in restaurant, retail, or hospitality operations•Strong operational discipline and attention to detail•Ability to coach and develop hourly team members•Comfortable working in fast-paced, high-volume environments•Ability to perform all bakery roles during peak business periods•Strong communication and problem-solving skills SWEET POSITION PERKS:•Competitive pay + bonus eligibility: $20.00 - $22.00/hr•Medical, dental, vision & pet insurance•Paid vacation + wellness days•Career development pipeline into BOM leadership•Free cookies every shift •Fun, fast-paced team cultureAbout us:Insomnia Cookies was founded in a college dorm room by then-student, Seth Berkowitz. Fast forward 20 years and so... many....cookies... later, our innovative bakery + delivery concept has become a cult brand known for its rabid following of cookie lovers who crave Insomnia’s warm, delicious delivery all day and late into the night. With an expanding footprint of over 300 stores globally, an experiential, “sweet-easy” concept as the brand’s flagship in Philadelphia, Pa. (where Insomnia Cookies is headquartered), and a rapidly-growing nationwide shipping and gifting portfolio... Insomnia Cookies is revolutionizing the cookie game by truly "Imagining What’s Possible"!

Job Description A Retail Assistant Manager, or Assistant Store Manager, is responsible for making sure that the daily operations of a retail outlet run smoothly by supporting staff on the sales floor and handling administrative duties. Their duties include inspecting inventory shipments, resolving customer complaints and training new team members. Assist the store manager in realizing or exceeding determined sales plans and target metric objectives Ensure consistent execution of company’s marketing and visual presentation Set up advertising displays and arrange merchandise on counter or tables to promote sales Train staff on how to drive sales through consistent development of product knowledge and customer service standards Ensure compliance to policies and procedures and report concerns to senior management Maintain proper inventory controls, facilitate inventory transaction and bulk count as guided by senior management Ensure the store is secured at closing by checking if the doors are locked, alarms are set and all safes are locked Keep daily records of store sales, damages, deposit log, scheduling, employee discount and new hire paperwork Required Qualifications: • 2 years of demonstrated consistent retail sales/customer service experience (fashion/apparel retail experience preferred), • Experience in an Assistant Store Manager, Store Manager, or Team Supervisor role, • Excellent leadership skills and the ability to work with teams, • Good communication and interpersonal skills towards customers, staff members and store managers, • Open availability (Opening and/or closing shifts, weekends, Holiday seasons), • Must have a reliable mode of transportation upon first date of employment to complete trips to the Bank to submit deposits, • Great attention to detail for purposes of erecting attractive marketing displays, arranging merchandise and maintaining store appearance, • Ability to lift heavy merchandise, walk and stand for long hours

Non Profit integrated health system in Connecticut seeks a Rheumatologist in gorgeous coastal Waterford, CT! near Providence, Boston and New York City 843 494 1253 Benefits: \n • $270,000 - $310,000 / year base salary, plus $20-50k yr in bonuses - make $350,000 / year\n, • Health Insurance (with prescription drug coverage) Dental Insurance Vision Insurance Flexible Spending Account for Health Care (HCFSA) Flexible Spending Account for Dependent Care (DCFSA) Health Savings Account (HSA) with employer contribution* Limited Purpose FSA (LPFSA) Life Insurance Short-term Disability Long-term Disability Paid Time Off Leaves of Absence Healthcare Advocate Family Care Assistance through Care.com Workers Compensation benefits Colleague Assistance Program\n, • 1.5 months off per year, paid!\n About the Rheumatologist role: \n • 1 Rheum and 1 APP, adding 2 more Rheumatologists now and 2 more APPs\n, • 12 total Rheumatologists in the system\n, • 100% outpatient\n, • mon-fri, 40 hrs a week, you pick your hours\n \n About the group: \n • Serving 17,000 people a day….1 out of every 2 CT residents served each year\n, • 2,000 providers\n, • 7 hospitals and 400 sites, UCONN affiliated \n, • Stable and growing group\n, • Nonprofit 501 (3) c\n, • offers physicians the stability of a large, growing, mission-driven health system with strong financial backing and resources. As part of an integrated network, physicians benefit from seamless access to specialists, advanced technology, and robust support services that reduce administrative burden. Practices are staffed with favorable nurse and medical assistant ratios, ensuring providers can focus more on patient care and less on paperwork. Combined with competitive compensation, teaching opportunities, and a culture of collaboration, group provides an ideal environment for both professional growth and work-life balance.\n About the area: Ideally situated between Boston and New York City, Connecticut offers you and your family the finest schools in the nation; four beautiful seasons of recreational activities, and options to live at the shore, in leafy suburbs, or in vibrant urban areas. Waterford offers a beautiful New England coastal lifestyle, with miles of beaches, state parks like Harkness Memorial, and easy access to boating, kayaking, and outdoor recreation. The town has excellent schools that were recently rebuilt (2017-2019), including strong arts and sports programs, making it especially appealing for families. Its well situated for commuting or travel off I-95 and I-395,, and not far from cities like New Haven, Hartford, and Providence. Waterford strikes a balance between suburban peace and access to urban amenities, with lower crime, a welcoming, community feel, and housing options that include entry-level homes and new apartments. null

Job Title: Certified Medical Assistant (CMA) - Orthopedics Locations: Englewood, NJ | Edison, NJ | Clifton, NJ Schedule: Full-Time | Monday-Friday (No weekends) Join Our Fast-Growing Orthopedic Team! Are you a compassionate and detail-oriented Certified Medical Assistant looking to grow your career in a dynamic healthcare setting? Our rapidly expanding orthopedic practice is seeking a dedicated CMA to support our Physical Medicine & Rehabilitation physician, delivering high-quality care across our Clifton, Englewood and Edison locations. Since 2011, we've been committed to excellence in patient care. As our practice continues to grow, we're looking for team members who are equally passionate about making a difference and contributing to a collaborative, patient-first environment. Why Join Us? Team-Oriented Culture: Work in a high-energy, supportive environment where your contributions matter. Career Growth: Be part of a growing organization with real opportunities for advancement. Work-Life Balance: Enjoy a predictable weekday schedule-no weekends required! Competitive Benefits Package: • Health, dental, and vision insurance, • 401(k) with company match, • Paid time off (PTO) and paid holidays, • Ongoing professional development opportunities What You'll Do: • Assist the physician with patient assessments, procedures, and treatments., • Prepare exam rooms and maintain cleanliness and readiness throughout the day., • Take patient histories, vital signs, and help ensure efficient patient flow., • Support the clinical team with documentation and administrative tasks as needed., • Provide empathetic, professional care while fostering a positive patient experience. What We're Looking For: • Certification: Certified Medical Assistant credential required., • Experience: 2-3 years of experience in a medical or orthopedic setting preferred., • Patient Focused: Excellent bedside manner and interpersonal skills., • Efficient & Organized: Able to manage multiple priorities in a fast-paced environment., • Bilingual: Spanish-speaking is a plus but not required., • Reliable Transportation: Willingness to travel between Clifton, Englewood and Edison regularly. Pay Transparency Statement: In accordance with the New Jersey Pay Transparency Act, this role falls within Pay Grade 6 of the 2025 OPM Salary Table for the NY, NJ, CT, and PA region. Compensation is commensurate with experience and education. Ready to Take the Next Step? If you're an experienced Certified Medical Assistant looking to join a growing team where your work is valued and your growth is supported, apply today! Help us deliver exceptional orthopedic care and improve the lives of the patients we serve. PI96d3cafc842f-36205-40513770

Job Description If you are a current YAI employee, please click this link to apply through your Workday account. About the Position: YAI is seeking a qualified Assistant Supervisor to support our locations in Queens. Assistant Supervisors serve as lead members of the direct care team, providing similar day-to-day functions as Direct Support Professionals (DSPs) but with administrative responsibilities including training, scheduling, systems management, and in some cases, directly supervising other DSPs. Depending on the supports needed, Assistant Supervisors may work in a person’s home, in their family’s home, in a YAI residence, at a day habilitation center, or out in the community. Mission Statement YAI: YAI is a network of agencies offering people with intellectual and developmental disabilities a comprehensive range of services across all ages. YAI empowers people with disabilities to reach their goals every day. Our enthusiastic staff of over 4,000 professionals believes that everyone has a fundamental right to live, love, work, and learn. If you share our vision and want to help support people to live the fullest lives possible, apply to this position. Key Responsibilities: * Ensuring the health, safety, and habilitation of the people we support is consistent with agency philosophy and department practice - Ensuring the appropriate, therapeutically documented level of supervision in the residence, day program or community to ensure and protect the health and/or safety of the people we support. * Providing program/floor coverage. * Promoting and maintaining the excellence of our programs * Involving family members and other stakeholders, including professionals, in the team process * Keeping staff informed by attending meeting and delivering “the message” consistently * Fostering professional development through regular supervision, training, and evaluations * Supervising staff to ensure that they meet the needs of the people we support, agency standards, and develop professionally through the supervisory process. * Bringing the organizational culture to life * Ensuring a work environment that is free from harassment and discrimination * Actively participate in the hiring process * Maintaining direct relationship with staff * Building staff morale * Utilizing participatory management * Fostering the Open-Door Policy * Nurturing staff development Supervising/Managing teams * Maintaining oversight and compliance of systems specific to role and responsibilities * Fostering communication between relevant supports including those within the program, within the agency, and supports outside the agency. * Required to perform your responsibilities as they currently exist or may change in meeting the needs of the department, under the supervision of your supervisor/manager. Qualifications and Requirements: * High School Diploma or GED, Some college preferred * Prior DSP experience strongly preferred, but not mandatory * Ability to lead by example and act as a role model within teams * Interpersonal problem-solving skills * Ability to accept and apply feedback * Flexibility in availability * Background in supporting people with intellectual/developmental disabilities or mental health preferred * Well-developed writing skills * Valid Driver's License preferred depending on location * Proficient in Microsoft Office * Ability to learn/use Workforce Management software to effectively carry out essential business processes Location: * Queens, NY Schedule: * Tue - Sat 3 pm - 11 pm Full time Evening Benefits * DailyPay available - Work today, get paid today! * Tuition reimbursement * Medical/Dental, and Vision * Paid Vacation/Holidays and Sick Time * 403(b) retirement * Life Insurance * Discounts on travel, entertainment, wireless services, shopping, and more! Check out our Benefits page to learn more! Compensation: * $22.00/hour to $22.00/hour All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.

Location: Remote Schedule: Monday–Friday availability preferred during the following windows: 9:00 AM–11:00 AM 2:00 PM–3:00 PM Hours: Approximately 15–18 hours per week, not to exceed 65 hours per month. Workload may vary based on organizational needs. We are hiring a Senior Executive Assistant | Nonprofit Leadership Support to serve as a strategic and operational partner to leadership. This is not a basic task-based assistant role. The right person will help manage priorities, protect executive time, streamline communication, and ensure key projects and administrative workflows move forward with clarity and consistency. This role requires strong judgment, discretion, follow-through, and the ability to manage both details and big-picture priorities.

HUMAN RESOURCES ASSISTANT Temp to Permanent Israeli Based Nonprofit Organization Career enhancing opportunity working in the Human Resources department of this prestigious organization. Duties and Responsibilities: Handle all administrative tasks of the office, including screening calls, handling incoming mail, setting up meetings and maintaining department files and supplies. Maintain calendar for Chief Human Resources Officer Respond to and direct inquiries from staff, volunteers and internal/external callers Process employee information in the HRIS system Provide administrative support to the Human Resources department. Process vendor invoices Responsible for procuring and orienting temporary employees including obtaining sign-off on time sheets and processing billing Handle labor law posters for the organization to ensure compliance Prepare materials for various audits as requested Other duties as assigned Required Knowledge, Education or Experience BA Degree plus 1-3 relevant work experience or equivalent Knowledge of Microsoft Office including Word, Excel and Outlook Database knowledge, ADP Workforce Now preferred Detail-oriented Ability to manage multiple projects and prioritize Professional phone manner Ability to work tactfully and effectively with diverse personalities Maintain utmost confidentiality while dealing with all HR aspects For immediate consideration, please send resume in confidence to: Seth Diamond Associates, Inc.

Experienced chauffeur and logistic assistant sought to perform logistics and administrative functions in the organisation. 10% end of contract gratuity to be paid upon satisfactory completion of the employment contract. Send application letter and English resume by mail to Hong Kong Economic & Trade Office (Attn: Executive Office Manager) at 115 East 54th St., New York, NY 10022, or by e-mail to , on or before 15 May 2026, 5:00 PM, New York Daylight Saving Time.

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time. Find out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below. Do you have a passion for engaging with people and helping them on their journey to better health? Signify Health, part of CVS Health®, is seeking a Full Time Clinician (Nurse Practitioner or Physician Assistant) to provide In-Home Health Evaluations, engaging with people in the comfort of their own homes and helping bridge gaps in care. You’ll play a critical role in building trusted relationships to make people healthier, helping bring flexible, comprehensive and personalized health evaluations right to people’s front doors. Job highlights The visit, which lasts about 45 minutes, allows for time to connect one-on-one and answer health questions. It includes a medication and medical history review, a physical evaluation, and, if ordered by the person’s health plan, additional diagnostic tests (i.e., diabetic eye exams, spirometry, etc.). You’ll use an iPad and an intuitive clinical workflow for each evaluation and are not required to prescribe medicine, order lab tests or alter people’s current treatment regimen. In this role, you will: Bring your heart into every visit, joining a national network of purpose-driven clinicians dedicated to improving health outcomes Be part of our efforts to visit millions of people nationwide with the goal of providing connections to the right care for people’s unique needs Work with Signify Health as a clinician colleague, fulfilling the requirements of the specified role Be flexible to travel locally and within licensed states, as needed Conduct virtual visits as needed Provide all Signify Health services as indicated including Diagnostic & Preventive Services products (i.e., spirometry, DEE, bone density screening, etc.) A Note on Our Work Environment: As an in-home clinician, your primary workplace is the private residence of health plan members. We are dedicated to meeting health plan members where they are, wherever they call home. These environments are diverse and may present a variety of conditions. Candidates must be able to comfortably and safely perform their duties in homes that may contain household pets, secondhand smoke and other potential airborne allergens or irritants. Why Clinicians Enjoy Working with Signify Health “I love seeing health plan members at home. You get a better picture of their health when you see where they live.” - Erica R., PA “At Signify Health, we have the time to help people and to truly listen to their questions and concerns. We can help guide them so they can take better care of themselves. We really can make a change in communities.” - Ali B., NP “I like how Signify Health manages my experience. I’m just doing the clinician part of my job without all the administrative responsibilities. I have the time to provide education so people have a better understanding of their health. I can answer their questions without rushing out the door.” - Andrew K., PA Full-time employees qualify for our comprehensive benefits package, including: Health, dental and vision insurance Paid time off Annual CEU allowance 401K Supplies and other perks Malpractice coverage Required & Preferred Qualifications (NPs and PAs) Active, unrestricted license(s) in coverage area(s) Board certification (required) Multi-state licenses (preferred) Able to cover the following primary locations: Anticipated Weekly Hours 40 Time Type Full time Pay Range The typical pay range for this role is: $87,035.00 - $187,460.00 This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong. Great benefits for great people We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families. This full‑time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well‑being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility. Additional details about available benefits are provided during the application process and on Benefits Moments . xtnlbfm We anticipate the application window for this opening will close on: 12/31/2026 Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.

Job Description About us: From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do. This woman-owned business serving New York City for over four decades has evolved from a waitress staffing agency to the leading catering, events, and hospitality companies in the greater New York area. We provide food services in an array of celebrated New York City cultural institutions, including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater. We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production. Great Performances is the nation’s first caterer to own and operate an organic farm, Katchkie Farm, located in Kinderhook, NY. Progressive from the start, we consistently set the pace for industry best practices. We are seeking highly motivated and talented individuals to join our team and to support our vision, mission, and values through everything they do. If you share our passion and want to make a meaningful impact, we invite you to apply. Our Vision: Building Community to Better Our World Our Mission: Unleash Joy through Genuine Hospitality Our Core Values: Craftsmanship: developing new menus, designs, and moments to deliver engaging experiences to our clients and guests. People: creating fair access, opportunity, and advancement for everyone. Our employees are our greatest asset. Sustainability: upholding and elevating standards for sustainable behaviors that support our planet. Collaboration: aligning with our clients’, colleagues’, and community’s visions to execute a successful experience. Doing Good Through Food: engaging in action around food access, health and wellness, education, and philanthropy. We are currently seeking an Assistant Manager to join our team at Dizzy’s Club. This role is essential in ensuring seamless restaurant operations, delivering outstanding guest experiences, and supporting the management team with administrative and operational responsibilities. The ideal candidate possesses strong leadership and organizational skills and thrives in a fast-paced hospitality environment. Responsibilities: • Oversee restaurant and department closing procedures, ensuring all supervisor duties are completed., • Assist with daily administrative tasks, including inventory management, data entry, filing, and reporting., • Support the management of group sales, including coordination and execution., • Review daily departmental checklists to ensure compliance with DOH regulations and company standards., • Step in to assist in service as needed to maintain smooth operations and guest satisfaction., • Act as an elite Maitre D', leading the host stand and managing the club entrance to ensure a seamless guest experience., • Handle office-related tasks such as ordering supplies, printing, copying, and managing calendars., • Previous experience in restaurant or hospitality management preferred., • Strong leadership and problem-solving skills., • Ability to multitask and work efficiently in a fast-paced environment., • Excellent communication and interpersonal skills., • Proficiency in Microsoft Office and restaurant management systems is a plus., • Knowledge of DOH compliance and safety regulations., • Late-night open availability and schedule flexibility., • Minimum 1 year of experience as a Floor Manager or Supervisor (NYC experience preferred)., • At least 3 years of experience in a NYC restaurant., • DOH Food Handler’s Certification. Salary: $65,000 - $70,000 Job Type: Full-time Benefits: PTO, Medical, Dental, and Vision insurance, Transit, and FSA (Flexible Spending Account) Must be able to provide valid documentation that you are legally eligible to work in the United States Great Performances is an equal opportunity employer. At Great Performances, we employ qualified individuals based solely on ability, training, and experience. Great Performances does not discriminate against any employee or applicant for employment or promotion based on race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Job Description The Senior Administrative Assistant provides essential support to a small team of 2-5 people, ensuring efficient office operations and assisting with various projects focused on reporting and documentation. This role demands strong organizational skills, proficiency in document preparation, and effective client interaction to maintain seamless workflows. Responsibilities • Prepare and manage documents with accuracy and attention to detail, • Organize office resources and maintain an orderly work environment, • Keep comprehensive and up-to-date records for easy retrieval, • Interact professionally with clients to address inquiries and support needs, • Assist with projects related to reporting and documentation processes Preferred Qualifications • 5+ years of experience in administrative support roles, • Bachelor’s degree preferred, • Type 55+ WPM, • Quick Books a plus, • Excellent command of the English language

Job Description Temp Office Administrator Location: Harlem, NY Schedule: In-office | Monday–Friday We are recruiting for a Temp Office Administrator to support a student services team in an educational setting. This role provides administrative support related to admissions, housing contracts, and student events. Requirements: • Prior experience as an Administrative or Office Assistant, • Strong organizational and administrative skills, • Associate or bachelor’s degree preferredCompany DescriptionThe Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.

Job Description Real Estate Administrative Assistant(Luxury Market) Location: Short Hills, NJ Salary: $60,000 per year Position Type: Full-Time (Flexible Hours – Not a 9–5 Role) The Opportunity We are seeking a high-level Real Estate Administrative Assistant to support a top-producing, fast-paced luxury real estate broker. This is not an entry-level role; we are looking for a sharp, proactive, solutions-driven professional who thrives in a high-performance environment. As the broker’s "right hand," you will manage day-to-day operations, client experiences, and field support, ensuring a seamless, white-glove level of service across every touchpoint. Key Responsibilities Client & Field Support • Accompany the broker on property showings, listing appointments, and client meetings., • Prepare homes for showings (lighting, staging adjustments, and presentation perfection)., • Organize listing materials, presentations, and necessary documentation., • Coordinate photography, staging, videography, and marketing timelines., • Ensure all compliance documents (disclosures, agreements, etc.) are complete and accurate., • Manage calendars, appointments, and daily priorities with precision., • Anticipate needs and proactively solve problems before they arise., • Assist with listing launches, social media coordination, and marketing campaigns., • Coordinate brochures, email blasts, and promotional materials to maintain an elevated brand presence. Requirements & Qualifications • License: Must hold an Active New Jersey Real Estate License (Required)., • Experience: 2+ years in real estate, preferably supporting a top-producing agent or team., • Knowledge: Strong understanding of contracts, transactions, and listing processes., • Skills: Exceptional organizational skills and tech-savviness (MLS, CRM, digital marketing platforms)., • Communication: Polished and professional written and verbal communication. Who You Are • Proactive: You don’t wait for instructions; you anticipate what needs to be done., • Resilient: You remain calm under pressure and thrive in a fast-paced environment., • Detail-Oriented: You believe that "the little things" are what make a luxury experience., • Professional: You are loyal, trustworthy, and maintain a drama-free, client-focused attitude. Why Join? This is a unique opportunity to work alongside one of the region’s top real estate professionals and gain hands-on experience in luxury real estate, high-level negotiations, and elite client service. If you are looking for a role where you will be challenged and valued—this is it. Company DescriptionPrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally: -\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data -\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes -\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs -\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industryPrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally:\r\n\r\n•\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data\r\n•\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes\r\n•\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs\r\n•\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industry

Job Description Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position. This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in. The Position Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership. Key Responsibilities • Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information, • Collaborates on projects focused on client interfacing, document management, data entry, and data management, • Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management, • Bachelor's Degree or equivalent professional experience, • Minimum of 1-2 years of experience in a law firm setting, • Familiarity with Document Management Systems, • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), • Experience with data entry or data management, • Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus, • Familiarity with web-based collaborative tools and work management software a plus, • Experience with team messaging and instant messaging platforms a plus, • Experience with email and calendar management, meeting coordination, and direct client interaction, • Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines, • Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously, • Excellent written, verbal and interpersonal communication skills, • Comfortable working in a collaborative, national team environment supporting attorneys and paralegals, • Benefits: Outstanding benefits package, including 401k match and generous PTO plan, • Career Growth: Ample opportunities for professional development and advancement

Job Description Position: Administrative Assistant Department: Administrative & Property Supervisor: Sr. Property Mgr. & Exec. Director FLSA: Nonexempt, hourly Worker Category: Full Time Location: Headquarters Summary of Function The Administrative Assistant will provide clerical support to ensure efficient operation of the office. S/he will support managers and employees through a variety of tasks related to organization and communication. S/he will perform all administrative tasks, including but not limited telephone answering, typing documents, greeting and assisting tenants, guests, and vendors. Administrative Assistant must manage and maintain all office files and supplies. Responsibility and Duties: • Greet and assist visitors politely and professionally., • Communicate and process correspondence for clients, tenants, contractors, vendors and other third parties as needed., • Answer incoming telephone calls, route callers and messages to the appropriate party., • Provide support to staff by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information., • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies., • Handling office tasks, such as filing, generating reports and presentations, and setting up for meetings, scanning, copy, type, and transcribing documents., • Maintain the cleanliness and organization of the office., • Assist with sending out rent bills on a monthly basis, help with assembling rental application packages., • Able to multi-task, prioritize and be flexible with changing business requirements., • Execute data entry into the Yardi system., • Dispatch maintenance request and create work orders, as required., • Able to perform other task/duties required. Requirements and Qualifications: • High school diploma or equivalent education required., • 1-3 years of administrative assistant experience., • Proficient in appropriate software: Microsoft Word, Excel, and Outlook, PowerPoint; and Adobe Acrobat., • Excellent verbal and written communication skills., • Ability to speak clearly and concisely over the telephone., • Knowledge of Inventory controls and procedures., • Knowledge of purchasing and billing procedures., • Bilingual- Spanish and English required

Job Description Part-Time Administrative Assistant (Temp) – Real Estate Location: Upper West Side (10023) Schedule: 2–3 days per week | 9:00 AM – 5:00 PM Type: Temporary Assignment Compensation: $25–$35/hour (based on experience) Overview A well-established real estate firm is seeking a reliable and detail-oriented Administrative Assistant to support day-to-day office operations on a part-time, temporary basis. This is an excellent opportunity for someone who is highly organized, tech-savvy, and comfortable working in a fast-paced, client-facing environment. Key Responsibilities • Provide general administrative support to the office and brokerage team, • Manage calendars, schedule appointments, and coordinate meetings, • Handle incoming calls, emails, and correspondence professionally, • Maintain and organize digital and physical filing systems, • Assist with data entry, reporting, and tracking using Excel, • Prepare documents, contracts, and listing materials, • Support transaction coordination and ensure documentation is complete, • Order office supplies and assist with office upkeep, • Assist with marketing materials, listings, and online postings, • Prior administrative experience (real estate or office environment preferred), • Strong organizational skills and attention to detail, • Proficiency in Microsoft Office, especially Excel (basic formulas, data entry, tracking), • Excellent communication skills (written and verbal), • Ability to multitask and prioritize in a fast-paced setting, • Professional demeanor and strong work ethic, • Comfortable working independently and as part of a teamCompany DescriptionThe Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.

Job DescriptionJob Summary We are seeking a motivated and detail-oriented Collections Agent/ Office Assistant to join our team. The ideal candidate will be responsible for managing outstanding accounts, contacting customers to secure payment, maintaining positive client relationships while ensuring compliance with company policies and applicable regulations. You will also be doing daily administrative operations, ensuring the office runs smoothly by handling clerical tasks, coordinating communications, and assisting team members with a variety of administrative duties. Key Responsibilities • Contact customers via phone, email, and written correspondence to collect outstanding debts, • Review accounts to identify overdue balances and take appropriate collection actions, • Negotiate payment plans and settlements in a professional and respectful manner, • Maintain accurate records of all communications and transactions, • Resolve billing discrepancies and disputes efficiently, • Monitor assigned accounts to ensure timely payments, • Escalate complex or high-risk accounts when necessary, • Ensure compliance with all relevant laws and regulations (e.g., FDCPA) Qualifications • High school diploma or equivalent, • Previous experience in collections, customer service, or accounts receivable preferred, • Strong communication and negotiation skills, • Ability to handle difficult conversations with professionalism, • Detail-oriented with strong organizational skills, • Basic computer skills and familiarity with CRM or collections software Preferred Skills • Experience working in financial services or call center environments, • Knowledge of debt collection regulations and best practices, • Problem-solving mindset with the ability to think critically, • Ability to work independently and meet performance targets Compensation & Benefits • Competitive salary + performance-based incentives, • Paid time off and holidays, • Opportunities for growth and advancement How to Apply Interested candidates should submit their resume and a brief cover letter outlining relevant experience to [Insert Email or Application Link].

Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Secaucus, NJ. This is a crucial on-site role responsible for the smooth and efficient operation of our office. The successful candidate will manage a wide range of administrative and clerical tasks, serving as a primary point of contact for internal and external stakeholders. Key Responsibilities: • Office Management: Oversee and manage daily office operations., • Clerical Support: Provide general clerical support, including typing, data entry, and file management., • Record Keeping: Maintain and organize both physical and electronic records and files., • Communication: Handle incoming and outgoing phone calls with professional phone etiquette and greet visitors warmly., • Scheduling: Manage calendars, schedule appointments, and coordinate meetings., • Executive Support: Assist executives directly with various administrative tasks and projects., • Team Support: Provide general administrative support to the broader team as needed. Required Skills & Experience: • Proven proficiency in Administrative Assistance and strong Clerical Skills., • Exceptional Phone Etiquette and excellent verbal and written Communication skills., • Demonstrated experience with organizational and time-management skills., • Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • High school diploma or equivalent. Bonus Skills & Education: • Previous experience in a dedicated Executive Administrative Assistance role., • Associate's or bachelor's degree., • Bilingual, Spanish and English

Job Description Leverage Group is a rapidly expanding start up company specializing in real estate sales and financing. We are seeking a Full-Time Administrative Assistant for a top-producing residential real estate team in New Jersey. We are looking for a bright individual interested in joining a growing real estate brokerage team. Potential candidates should have a professional demeanor, strong written, verbal, and math skills as well as good phone etiquette. The ability to multi-task, while maintaining attention to detail is essential in this position. Knowledge of real estate and the transactional closing process is a plus. Administrative Assistant Responsibilities: • Posting to the Multiple Listing Service, • Working with both buyers and sellers, • Supporting the sales team, • Coordinating closings and ensuring a smooth transaction, • Updating CRM and following transactions thought process, • Marketing Listing via. social media and other marketing platforms. Requirements: • Bachelor's degree or Associates degree preferred, • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and Google platforms, • Excellent communication skills, • Strong organizational and problem-solving skills, • Desire to be on a team of positive, success-minded individuals, • Real estate license is a plus, • Bi - lingual is a plus (spanish), • Must be willing to drive to nearby properties

Job Description Now Hiring: Medical Secretaries & Administrative Assistants – Multiple Hospital Opportunities Across the Tri-State Area! Are you an experienced Medical Secretary, Patient Service Representative, Medical Receptionist, or Administrative Assistant looking for your next opportunity in healthcare? We are actively seeking strong candidates for contract assignments with prestigious hospitals and medical facilities throughout: Brooklyn Manhattan Queens Westchester Long Island (Nassau & Suffolk Counties) Position Responsibilities Include: ✔ Patient registration and intake ✔ Insurance verification and referrals ✔ Appointment scheduling ✔ Front desk and patient support ✔ Answering phones and handling inquiries ✔ Document scanning/uploading in Epic ✔ Updating patient demographics and resolving work queues ✔ Delivering exceptional customer service in fast-paced clinical settings Qualifications: • Prior medical office, hospital, or healthcare experience required, • Experience with Epic EMR is highly preferred, • Knowledge of insurance verification and front-desk workflows, • Strong administrative, communication, and multitasking skills, • Professional demeanor and attention to detail Why Apply? ✨ Opportunities with top healthcare organizations ✨ Competitive pay rates ✨ Contract roles with potential for extension or long-term placement ✨ Excellent opportunity to build hospital experience If you have experience in healthcare administration and are ready for your next opportunity, we’d love to connect. Apply today and submit your resume for immediate consideration!

Job Description We are seeking an Assistant To EVP - Americas to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: ASSISTANT TO CEO: • Draft correspondences and other formal documents., • Plan and schedule appointments, travels and events., • Greet and assist onsite guests., • Answer inbound telephone calls., • Develop and implement organized filing systems., • Create sales and purchase orders on SAP platform, • Dispatch customer orders through close interaction with our 3PL warehouse representatives, • Obtain quotations from freight forwarders to import material from Europe and China into our warehouse in NJ, • Handle customer inquiries and complaints over phone / emails, • Document and update customer records based on interactions, • Previous experience in customer service, sales, office administration or other related fields, • Good computer skills in Microsoft office. SAP knowledge preferred., • Ability to build rapport with clients, • Ability to prioritize and multitask, • Positive and professional demeanor, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionKufner Textile Corporation USA, is a wholly owned subsidiary of Kufner Holding GmbH, one of the most reputable and respected companies focused in the production and distribution of interlining fabrics and technical textiles since 1862. Kufner has prided itself in being innovators and trend setters in many of the interlining fabrics that are currently used in an array of industries ranging from apparel to automotive, aviation and accessories. With a global network of subsidiaries and partners, Kufner is able to provide unmatched and unparalleled technical support and solutions to the latest fashion trends for a wide array of applications through our highly experienced and qualified specialists across the world. An international network of logistics and distribution points ensure timely delivery of products for your manufacturing needs. Kufner's products are widely used in the manufacture of outerwear, menswear, childrenswear, shirts, blouses, haute couture ladies wear and accessories. Our latest range of innovative products for activewear, sportswear and yogawear are revolutionary. Apart from the wide array of application in apparel, Kufner's technical textiles are widely used in automotive and aviation industries.Kufner Textile Corporation USA, is a wholly owned subsidiary of Kufner Holding GmbH, one of the most reputable and respected companies focused in the production and distribution of interlining fabrics and technical textiles since 1862. \r\n\r\nKufner has prided itself in being innovators and trend setters in many of the interlining fabrics that are currently used in an array of industries ranging from apparel to automotive, aviation and accessories.\r\n\r\nWith a global network of subsidiaries and partners, Kufner is able to provide unmatched and unparalleled technical support and solutions to the latest fashion trends for a wide array of applications through our highly experienced and qualified specialists across the world. An international network of logistics and distribution points ensure timely delivery of products for your manufacturing needs.\r\n\r\nKufner's products are widely used in the manufacture of outerwear, menswear, childrenswear, shirts, blouses, haute couture ladies wear and accessories. Our latest range of innovative products for activewear, sportswear and yogawear are revolutionary.\r\n\r\nApart from the wide array of application in apparel, Kufner's technical textiles are widely used in automotive and aviation industries.

Job Description Position located at: 2168 Central Park Ave, Yonkers, NY POSITION SUMMARY: The Administrative Assistant plays a vital role in ensuring smooth and efficient daily operations while upholding the highest standards of client service. Acting as the central point of coordination within the office, this individual is expected to be dependable, personable, punctual, and assertive. Key responsibilities include managing client interactions, routing calls, processing mail, and maintaining organized and accurate data systems. The Administrative Assistant is instrumental in facilitating a professional environment that consistently meets or exceeds client expectations. RESPONSIBILITIES: CLIENT RELATED SERVICES • Serve as the first point of contact for clients, ensuring a professional and welcoming experience., • Documents all in-office visits following the process and procedures., • Answering and routing incoming calls to the appropriate department., • Filter client calls by identifying urgent matters and following the call escalation process., • Responsible for returning missed calls and assigned callbacks provided by the Manager., • Responsible for retrieving voice messages left on Main Lines., • Handles each call with a positive, helpful attitude while being thorough in concise., • Assist with client referrals and ensure timely follow-up to maintain strong relationships and continuity of service., • Support business development efforts by attending events, distributing materials, and helping build a positive public presence for the firm., • Assist with posting content to all social media sites., • Assist with creating digital marketing, promotional material, and advertisements while ensuring brand consistency., • Processes all incoming and outgoing mail & packages via USPS, UPS and FedEx., • Fax and scan client documents in accordance with company procedures., • Collecting and routing hand-delivered packages., • Inventory management of office supplies, cleaning supplies, marketing supplies, etc. will be responsible for notifying management of supplies that require replenishing., • Maintaining the cleanliness of the office waiting area, lobby, and other public areas., • Maintain strict confidentiality of client records and sensitive information in accordance with firm policies and legal regulations., • Categorize and upload incoming documents into the client’s matter, ensuring correct document type classification and creation of corresponding task(s)., • Complete client file requests in a timely and organized manner., • Minimum 1-2 years of administration experience, • 1-year experience in a call center environment preferred, • Provides a clean, polished, and professional appearance, • Proficient in relevant computer applications, • Excellent level of experience with the use of a computer and general office equipment such as printers, scanners, and copy machines, • Knowledge of customer service practices and principles, • Excellent data entry and typing skills, • Committed to providing quality service in relation to organization's mission, • Superior listening, verbal, and written communication skills, • Ability to handle stressful situations appropriately, • Ability to modify and adapt to improvements within the organization, • Ability to operate in a high-paced environment with a composed sense of urgency, • Excellent time management and organizational skills, • Bilingual/ Spanish speaking (Required) Physical Demands: While performing the duties of this job the employee is frequently required to sit, stand, walk, talk, hear, bend, stoop, and have finger, hand, and arm dexterity. Work Environment: This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. We are a paperless work environment utilizing E-fax, Vonage Application, the Microsoft Office Suite package, & Smart Advocate legal database software.

Job Description Full-Time Office Admin Assistant Boutique Immigration Law Firm | Downtown Manhattan Temp-to-Perm | In-Office | $18–$21/hr+ Looking to work in a dynamic, mission-driven environment with people who actually care about what they do? Cammisa Markel PLLC, a boutique business immigration law firm in the heart of downtown Manhattan, is looking for an organized, proactive and adaptable Office Assistant to join our (full of Aussies) team. This is a full-time, in-office position that starts as temporary and may evolve into a permanent role. It’s a great opportunity for someone on a Work & Travel J-1 visa. What You’ll Do You’ll be a key player in keeping our office running smoothly, supporting both our attorneys and our clients. Your responsibilities will include: • Serve as a warm, professional first point of contact — offering refreshments and creating a positive client experience, • Manage office supplies and pantry stock, including printer materials, paper goods, snacks, and beverages, • Ensure the office environment is always tidy, organized, and welcoming, • Answer incoming calls and emails with clarity and professionalism, • Coordinate client communications and follow-ups, • Support the team during webinars and virtual events You Might Be a Great Fit If… • You’re organized, detail-oriented, and quick on your feet, • You enjoy working with people and have a friendly, service-oriented vibe, • You’re adaptable, resourceful, and not afraid to ask questions, • Excellent written and verbal communication skills., • Will be required to be in the office five days and have flexibility with hours, • You’re tech-comfortable Word, Excel, Powerpoint, Canva, Google Calendar, Google Meet, Contacts, Sheets) Compensation & Perks • $18–$21/hour to start, • Higher rates considered for candidates with prior legal/admin experience, • A small, close-knit team that values collaboration and humanity How to Apply Please send a cover email explaining why you think you’ll be good, attach your resume and tell us your 3 favorite foods and why to: . Use the subject line: Office Assistant– [Your Name]. To show us you’re paying attention, include also in the subject line of the email your answer to this question “Who is the lead Australian actor currently performing in The Picture of Dorian Gray on Broadway” ? Company DescriptionCammisa Markel PLLC is a boutique immigration law firm in downtown Manhattan that is dedicated to its clients and passionate about helping individuals and companies achieve positive outcomes. The firm has a sophisticated and dynamic clientele concentrated in the Advertising, Creative, Tech, Finance, Design and Hospitality fields. With an Australian-born founder and principal, the firm is known for its successful work on behalf of Australian foreign nationals. However, it represents clients from every country. Cammisa Markel seeks an experienced immigration attorney to join our team to handle a diverse and complex case load and provide legal advice and guidance to a wide range of clients from individuals to large corporations and small start-ups.Cammisa Markel PLLC is a boutique immigration law firm in downtown Manhattan that is dedicated to its clients and passionate about helping individuals and companies achieve positive outcomes. The firm has a sophisticated and dynamic clientele concentrated in the Advertising, Creative, Tech, Finance, Design and Hospitality fields. With an Australian-born founder and principal, the firm is known for its successful work on behalf of Australian foreign nationals. However, it represents clients from every country. Cammisa Markel seeks an experienced immigration attorney to join our team to handle a diverse and complex case load and provide legal advice and guidance to a wide range of clients from individuals to large corporations and small start-ups.

Job Description We’re looking for a dependable and organized Part-Time Administrative Assistant to support our busy retail showroom. This role is perfect for someone who enjoys a mix of administrative work and customer interaction in a fast-paced, team-oriented environment. What You’ll Do You’ll play a key role in keeping our showroom operations running smoothly while supporting both staff and customers. Responsibilities include: • Answering and directing phone calls, emails, and customer inquiries, • Maintaining organized filing systems (digital and physical), • Ordering and managing office and showroom supplies, • Assisting with data entry and accurate record keeping, • Supporting team members with administrative tasks and special projects, • Greeting and assisting showroom visitors in a friendly, professional manner, • Coordinating UEZ paperwork from multiple locations and maintaining accurate records, • Receiving and checking in showroom deliveries, ensuring order accuracy, • Notifying customers when their merchandise arrives, • Processing customer pickups efficiently and accurately, • Assisting with general showroom operations as neededWhat We’re Looking For, • Strong communication and interpersonal skills, • A customer-first mindset with a professional, welcoming demeanor, • Excellent organization and attention to detail, • Ability to multitask and stay organized in a retail environment, • Strong problem-solving skills and willingness to learn quickly, • Proficiency in Microsoft Office (Google tools and AS400 experience a plus), • Positive, flexible, and highly motivated attitude, • Enthusiasm for the WindowRama brandQualifications, • High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred) Pay Rate: $18/hr

Job Description JCCGCI Inc. is seeking a compassionate and organized Assistant Director with a passion for working with the older adult population. This role is essential to the daily operations of the Older Adult Center, supporting the Director in program development, administrative management, and service delivery. The Assistant Director will ensure the smooth coordination of educational, recreational, and social services while fostering a welcoming and engaging environment for all participants. Key Responsibilities: • Oversee daily operations to ensure smooth program execution and service delivery., • Coordinate with staff, instructors, and consultants to support effective programming; arrange substitutes as needed., • Plan and manage trips, activities, and program schedules, including updates and new initiatives., • Greet and register participants, maintain accurate records, and provide case assistance and resources., • Foster a welcoming, inclusive environment for all participants., • Support the Director, including stepping in as needed, attending meetings, and following up on action items., • Prepare reports, track attendance, and maintain documentation and data records., • Process invoices and assist with administrative and operational tasks., • Serve as liaison with staff, vendors, and community partners to ensure clear communication., • Develop and distribute promotional materials for programs and events., • Assist with inventory, purchasing, menu planning, and nutrition services., • Ensure compliance with organizational policies and support special projects and new initiatives. Qualifications: • Bachelor’s degree preferred., • 1–2 years of experience in human services or a related field required., • Strong organizational skills with the ability to multitask and manage priorities., • Excellent communication and interpersonal skills., • Proficiency in Microsoft Office and data management systems., • Experience with program coordination or administrative support preferred., • Bilingual Russian preferred. Full-Time and On-Site 35 hours per week Pay: $27-$28.00 per hour Comprehensive benefits package included JCCGCI Inc. is an EOE Company DescriptionA COMMUNITY BASED ORGANIZATION WITH A CITYWIDE IMPACT The Jewish Community Council of Greater Coney Island is an Equal Opportunity EmployerA COMMUNITY BASED ORGANIZATION WITH A CITYWIDE IMPACT\r\nThe Jewish Community Council of Greater Coney Island is an Equal Opportunity Employer

Job Description Compensation: $17/hr. Employment type: Part Time about 6 hours a day (Flexible) Experience level: Entry level We are a longstanding Retail Packaging distributor located in East Rutherford, NJ looking for an Entry Level Office Assistant in a Small Office. Students will be heavily considered, especially those in Computer Science or Business courses. This role was fulfilled previously by a student. KEY RESPONSIBILITIES * Reply promptly to customer emails and inquiries * Answering the phones in a professional manner * Assisting in processing of daily orders * Assisting with general clerical task as needed * Creating UPS small package labels and booking LTL freight WHAT WE'RE LOOKING FOR • Strong computer skills and ability to learn new software * Strong phone communication and customer service skill * Detail-oriented with strong organizational abilities * Reliable attendance and punctuality * Ability to handle multiple tasks and prioritize effectively * Adaptable to changing priorities and customer needs Preferred Experience Previous administrative or customer service experience a plus Prior experience working with Quickbooks Enterprise/UPS Worldship preferred Strong Computer skills Please provide Resume to be considered.

Job DescriptionCAG Construction Corporation is seeking a dedicated and organized Office Administrator to join our team. This role is crucial for ensuring the smooth operation of our office environment and supporting our daily business activities. We are looking for someone with excellent administrative skills and a proactive approach. Key Responsibilities: Relevant ExperienceDemonstrated experience in navigating New York City agency payment procedures, ensuring efficient and accurate handling of transactions and compliance with city requirements. Manage and maintain office supplies, ensuring adequate stock levels and ordering when necessary. Organize and schedule appointments, meetings, and conferences. Handle incoming and outgoing correspondence, including emails, mail, and phone calls. Maintain organized filing systems, both digital and physical. Assist with data entry, report generation, and presentation preparation. Support various departments with administrative tasks as needed. Greet visitors and provide general support to staff. Qualifications: Proven experience as an Office Administrator, Office Assistant, or in a similar administrative role. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent time management skills and the ability to prioritize work. Strong written and verbal communication skills. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. High school diploma: additional qualification as an Administrative Assistant or Secretary will be a plus. Must be a Notary Public, or willing to get certified. Employee Benefits • Flexible schedule if needed, allowing for work-life balance and adaptability to personal needs., • Paid vacation, providing time off for rest and rejuvenation., • 401K option, offering a retirement savings plan for long-term financial security.

Job Description MUST HAVE PREVIOUS CONSTRUCTION ADMIN EXPERIENCE A well-established luxury residential construction firm based in Brooklyn is seeking a reliable and detail-oriented Administrative Assistant to support their growing operations. This is a great opportunity to join a well-established high-end construction company working on premier residential projects across New York City. This role offers flexibility in scheduling, with both part-time and full-time options available depending on the candidate’s experience and availability. What You’ll Be Doing • Providing day-to-day administrative and clerical support to the team, • Managing and maintaining spreadsheets with accurate data entry in Excel, • Organizing files, documents, and project records, • Supporting general office and operational needs as required, • Learning and working within TimberScan (training provided), • Assisting with Sage 300 accounting software (training provided if needed) What We’re Looking For • Strong proficiency in Microsoft Excel (required), • Prior administrative or office support experience preferred, • Familiarity with Sage 300 is a plus, not required, • Highly organized with strong attention to detail, • Ability to learn new systems quickly and adapt as needed, • Reliable, professional, and able to work independently Schedule Options Flexible structure based on candidate fit: • Part-time: approximately 4–5 hours per day or three 7-hour days per week, • Full-time opportunity available for the right candidate Company DescriptionWe are a specialized talent search firm focused on the construction industry in the New York City area. We hold fiercely the belief that an organization's leadership is only as strong as the talent it surrounds itself with. Our recruiting agency is fully dedicated to supporting our clients and candidates as they undertake the search process.We are a specialized talent search firm focused on the construction industry in the New York City area. We hold fiercely the belief that an organization's leadership is only as strong as the talent it surrounds itself with. Our recruiting agency is fully dedicated to supporting our clients and candidates as they undertake the search process.

Job Description No experience needed. Willing to train the right candidate. Seeking individual who who pays attention to detail and can work independently in a quiet, fast paced environment. Job Duties include general office resposnibilities. Willing to train the right candidate Spanish Speaking a plus Company DescriptionFast Track Services is an approved Medicaid provider agency.Fast Track Services is an approved Medicaid provider agency.

Job Description Our client, a growing mid-sized residential real estate Management & Consulting firm is seeking a full-time temporary to permanent administrative assistant to support two Property Managers. This is a temp-to-hire position. The work schedule is Monday – Friday, 9am- 5pm with overtime. The pay rate is $32.00 per hour. The perm annually salary is $65,000 Responsibilities and Duties: • Assist manager with building related issues., • Prepare and modify documents including correspondence, drafts, memos, action lists and emails., • Attend virtual monthly Board meetings and take minutes (as needed). Meetings are held either at night or in the early morning before normal business hours. You will be paid overtime for these meetings., • Provide general administrative and clerical support, including mailing, scanning, copying, and maintaining all internal records., • Maintain electronic and hard copy filing system., • Prepare adjustment forms and check requisitions., • Manage calendar for building events. Schedule and coordinate meetings and appointments., • Contact vendors to schedule meetings and request proposals., • Order and maintain supplies for buildings (as needed)., • Check open invoices for any issues/errors., • Request proof of insurance from vendors., • Correspond with building staff., • Review collection/arrears report and contact those who’ve fallen behind., • Distribute monthly Board Packages., • Ability to attend monthly Board Meetings held in the evening. Qualifications and Skills: • College degree or equivalent experience (preferred), • Administrative Assistant: 3 years (Preferred), • Ability to multi-task, • Excellent communication and organizational skills, • Ability to take initiative and anticipate upcoming tasks, • Must be able to work independently, • Ability to prioritize workload, • Detail oriented, self-motivated and fast learner, • Proficient in Word and Excel

Job Description Mission Statement: Baltic Street Wellness Solutions is committed to providing peer recovery, person-centered, trauma informed, and compassionate services to those with mental health lived experience. Vision: Our vision is to drive a cultural transformation within the mental health community by advocating for the underserved, educating for change, and inspiring wellness. We approach our role with cultural humility and mindfulness of oppressive systems. Core Values: • We value a mentoring philosophy delivered from staff with peer lived experiences., • We value the recovery journey of every individual with a mental health diagnosis., • We value the personal and professional experiences of our staff and board members., • We value community action to change societal views to break the stigma of mental health through advocacy within all systems., • We value everyone’s desire to have opportunities to obtain their visions of wellness., • We value education and training to enhance an individual’s opportunities for growth in one’s personal journey to self-discovery. Position Summary The Receptionist/Administrative Assistant provides direct support to the program. This includes calendar management and successful coordination of business meetings. They serve as the main point of phone contact for calls directed to the organization’s main office. They prioritize and manage multiple projects simultaneously with supervision. Must have On-Call flexibility. The essential functions include, but are not limited to the following: • Ability to work on multiple projects with superb accuracy., • Assist in scheduling interviews for prospective hires., • Create and update program specific literatures (Brochures, Fliers, Event invites etc.), • Office Management: Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies including but limited to purchase orders and project specific invoices., • Manage record keeping systems, forms control, file layout, archive maintenance, updating staff directory and dissemination of memorandums to line staff from administration., • Performs general clerical duties to include but not limited to photocopying, faxing, and emailing., • Maintain files and scheduling., • Create and update databases for inventory, mailing lists, forms and office applications in MSWord, Access, and Excel, • Create and help maintain various databases and files in Foothold/AWARDs., • High School Diploma required; bachelor’s degree preferred., • A mininum of 1 year of experience as an administrative assistant, • Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook, • Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the company to outside parties., • Strong attention to detail and excellent organizational skills required., • Must have the ability to multitask in a fast paced and deadline driven environment., • Must be able to always maintain professionalism and a positive service attitude., • Must be able to work in a multitask system environment., • Duties are subject to change.Baltic Street Wellness Solutions will require selected candidates to submit proof of complete vaccination against COVID-19 and having received a booster shot. If a candidate has a qualifying medical condition or religious exemption that contraindicates a COVID-19 vaccination, an exemption form should be requested from Human Resources. PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Job Description Position Overview: Wildcat is seeking a Full Time Administrative Assistant to provide support to the Senior Director and the Operations Specialist including assisting with payroll, billing, moving paperwork through processes, ordering supplies, answering phone calls and emails, handling shipping and mailing, and ensuring internal sites are covered. Primary Responsibilities: Provide general administrative support to the Senior Director and the Manager of Operations including conducting research, compiling data, creating reports and presentation materials, monitoring and updating information, data entry, filing, scanning, creating forms, maintaining various records, etc. Specific responsibilities will include: • Enter payroll, take attendance, and ensure proper collection and timely submission of all payroll and billing information., • Review, adjust, and submit monthly billing statements, ensuring accuracy and completeness., • Compile all information required to support the preparation and submission of monthly invoices for each contract., • Prepare/review reports to help manage unbilled charges., • Follow up on unanswered requests promptly. Forward response to Director and Manager for review., • Coordinate and maintain a spreadsheet of all metrics for field operations, attendance, and reporting requirements., • Coordinate with the Business Solutions Manager/Director of Production on matters relating to supplies, client worker payroll, and vendors., • Recommend and implement procedures to improve the flow of information between satellite customer contract sites and Fedcap offices., • Maintain and track department expenses to enable Director to match against monthly budget variance reports provided by the Accounting Department and to assist with the next year’s budget process., • Reserve meeting rooms as required., • College degree (preferred) or equivalent experience, • Minimum of five years of experience as an administrative assistant in a fast-paced office environment., • Excellent computer skills and experience with Microsoft Office., • Ability to maintain confidentiality, • Excellent communication skills., • Ability to develop and update operations documents and reports., • Good customer service skills., • Detail-oriented. · $21-$23 per hour Location · Midtown Manhattan Company DescriptionMission: To create opportunities for people with barriers to economic well-being. In 1935, Fedcap Rehabilitation Services was founded by three men in NYC who had sustained injuries in WWI and literally changed the world for people with physical disabilities. It now provides an array of services to youth and adults helping thousands each year graduate from high school, obtain vocational certification or a college degree, become work ready, obtain meaningful employment and achieve long-term economic well-being. Renamed The Fedcap Group in 2018, Fedcap Rehabilitation Services continues to be a trailblazer in providing opportunities for people with challenges and disabilities and their families. People with disabilities are strongly encouraged to apply. We believe that a workforce inclusive of individuals with disabilities strengthens our organization and enhances our ability to deliver high-quality services to the communities we serve. EOEMission: To create opportunities for people with barriers to economic well-being.\r\n\r\n\r\nIn 1935, Fedcap Rehabilitation Services was founded by three men in NYC who had sustained injuries in WWI and literally changed the world for people with physical disabilities. It now provides an array of services to youth and adults helping thousands each year graduate from high school, obtain vocational certification or a college degree, become work ready, obtain meaningful employment and achieve long-term economic well-being.\r\n\r\n\r\nRenamed The Fedcap Group in 2018, Fedcap Rehabilitation Services continues to be a trailblazer in providing opportunities for people with challenges and disabilities and their families.\r\n\r\n\r\nPeople with disabilities are strongly encouraged to apply. We believe that a workforce inclusive of individuals with disabilities strengthens our organization and enhances our ability to deliver high-quality services to the communities we serve.\r\n\r\nEOE

Job Description Brooklyn Defender Services (BDS) is seeking an Administrative Assistant to join our Padilla Team in the Criminal Defense Practice in Brooklyn. BDS is a public defense office representing low-income New Yorkers in criminal, family, immigration, and civil legal matters. For nearly 30 years, BDS has worked, in and out of court, to protect and uphold the rights of individuals and to change laws and systems that perpetuate injustice and inequality. Our work with clients is focused on the intersections of these legal systems that disproportionately impact Black and Brown communities living in poverty. BDS represents thousands of people each year who have diverse, complex, and multi-faceted legal needs. In addition to a zealous legal defense, our interdisciplinary teams of attorneys, social workers and advocates provide a wide range of legal and advocacy services, including for housing, public benefits, education, and employment. BDS staff work collaboratively and across disciplines to deliver high-quality legal services that serve the people we represent, their families and communities. Named after the landmark Supreme Court decision, Padilla v. Kentucky, BDS’s Padilla Team specializes in the intersection of criminal and immigration law. The Padilla attorneys are embedded within the Criminal Defense Practice and advise criminal defense colleagues and clients on the immigration law consequences of criminal cases. BDS’s Padilla Team collaborates with BDS’s Immigration Practice, which represents people in detained and non-detained removal proceedings as well as complex applications before U.S. Citizenship and Immigration Services (USCIS). Under the direct supervision of the Director of Administrative Support, the Administrative Assistant provides a wide range of administrative support to keep the Padilla team in the best position to advise clients of immigration consequences, maintain family unity and obtain lawful immigration status in the U.S. Responsibilities: • Open, update, and close cases, and maintain data quality, in Salesforce-based case management system., • Review and assign incoming case referrals, identifying and prioritized urgent issues., • Generate individual and practice wide reports, such as pending caseloads, intake and referral trends, and disposition and outcome information., • Ensure digital document storage locations are correctly synced with individual cases., • Organize paper and digital files. Prepare closed files for off-site storage., • Answer phone calls and other communications., • Schedule meetings and appointments. Maintain the team calendar, including on-call assignments and intake schedules., • Communicate with staff about case assignments, schedules, etc., • Sort and scan incoming mail, including time-sensitive documents from courts, clients, and immigration agencies. Send out mail., • Compile, copy, scan, and mail or deliver legal submissions prepared by the attorney or paralegal., • Submit records requests to state and federal courts and agencies, including through the Freedom of Information Act. Request records from hospitals and other entities., • Pick up documents in person from local courts and other agencies., • Participate in team meetings, presentations, and trainings., • At least two (2) years of administrative or related experience, preferably in a legal environment or in an organization serving immigrant communities., • Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and Adobe Acrobat Pro., • Experience with case management systems and cloud-based document storage; familiarity with Salesforce-based platforms preferred. Strong organizational skills, with ability to manage multiple tasks and meet deadlines with accuracy and attention to detail., • Demonstrated ability to effectively prioritize and manage competing tasks in a fast-paced environment., • Good interpersonal and communication skills., • Ability to work both independently and collaboratively within a team and interdisciplinary environment to support client and case goals. This is a non-exempt, salaried position in the collective bargaining unit. The normal schedule is Monday to Friday 9am-5pm. The position is based at BDS’s offices and the courts located in Downtown Brooklyn. BDS determines salary on a pay scale based on education and experience. For this position there is a salary range of $59,000 - $65,000 depending on the applicant’s education and experience. BDS offers comprehensive benefits including health insurance and a 403(b) retirement plan. In order to support work/life balance and family-friendly policies, BDS has generous vacation, sick, holiday, family, and medical leave policies. Application Instructions Click “Apply Now” to submit a cover letter and resume on our online application portal. Please submit your application by May 19, 2026. Brooklyn Defender Services is a proud equal opportunity employer committed to celebrating diversity and maintaining an equitable and inclusive work environment. We strongly encourage candidates of all identities, expressions, orientations, disabilities, and experiences to apply. If you require an accommodation due to a disability or another reason, please contact the Managing Director, Human Resources, Christina Wallace, at cwallace @ bds.org.

Job Title: Clerical Assistant Facility: New York, NY Pay : $19- $25(hourly) Shift: Days Clerical Assistant Responsibilities: Detail-oriented Clerical Professional with proven experience in: • Recent 2 years Clerical Experience: Required, • Filing, data entry, reception duties, and scheduling meetings, • Typing and preparing professional correspondence and documents, • Proficient in Microsoft Office (intermediate level), • 50+ keystrokes per minute typing speed, • Excellent verbal and written communication, • Professional demeanor with a strong customer service focus, • Comfortable interacting with patients daily, • Maintain confidentiality and accuracy in high-volume environments, • Strong team player with a dependable, proactive work ethic #ClericalSupport #DataEntry #HealthcareAdmin #MicrosoftOffice #MedicalClerical #ReceptionistSkills #PatientCare #CustomerService #OfficeSupport #AdministrativeAssistant #TeamPlayer #ProfessionalDemeanor #JobSearch #OpenToWork Interested, kindly share your Resume on or connect on (917)-444-3132.

Company Description The Center for Human Reproduction (CHR) is a leading fertility center based in New York City, recognized nationally and internationally for treating patients with multiple failed IVF cycles. Founded as one of the first IVF centers in the U.S., CHR specializes in treatment for diminished ovarian reserve. Our egg donor program is unique, offering a balanced compensation structure and third-party insurance policy. At CHR, we personalize each treatment plan based on extensive research and patient needs, ensuring better outcomes and patient experiences. Receptionist / Billing Assistant A prominent Fertility Clinic on the UES is looking for a receptionist to join our team. A strong candidate will have a solid work ethic, excellent attention to detail, and an empathetic nature given the sensitive field we work in. Responsibilities • Greet patients upon arrival, sign them in, and obtain insurance information., • Provide patients with intake forms, copies of office policies, and assist with general inquiries., • Manage administrative tasks, including drafting official correspondence and overseeing/scheduling patient appointments., • Answer phones, take messages, and provide follow-up communication for patients, pharmacies, and other providers., • Support billing operations by:, • Collecting and verifying insurance information at check-in., • Entering and updating billing information in the system., • Assisting with processing payments, co-pays, and outstanding balances., • Coordinating with the billing department to resolve patient billing questions., • Ensuring accuracy of patient financial records and insurance submissions. $22 – $27/hour, based on experience Requirements • 2+ years of experience in the medical field (preferred), • 2+ years of prior customer service experience, • Basic Medical billing experience is a plus, • Excellent phone etiquette and communication skills, • Ability to work on alternating weekends, • One location on the Upper East Side