Administrative assistant jobs in Newark, New Jersey - Page 8Create job alerts

Bilingual Property Assistant Responsibilities:. Provide administrative support to the property management team. Coordinating property inspections and coordinating repairs.

Chief Of Operations/Executive Administrative Assistant.Exciting opportunity to support an industry leader at this major real estate firm.We are seeking a highly organized and discreet Chief of Operations/Executive Administrative Assistant to support the Principal and team.This executive-level positi

The New York County District Attorney's Office (DANY) has an opening for a Bureau Secretary in the Financial Frauds Bureau. In this position, the Bureau Secretary is responsible for providing highly skilled secretarial and administrative support to Assistant District Attorneys (ADAs), the Bureau Adm

The Medical Office Assistant offers clinical and medical office support to physicians and surgeons.Assists in patient care and administrative duties necessary to deliver quality patient care.

Work closely with several portfolio management teams to support the foundational aspects of portfolio construction and implementation, including:. As a Portfolio Management Assistant, you will provide operational, analytical, and general administrative support to a team of equity portfolio managers.

The administrative assistant works in a team environment and is responsible for all administrative and programmatic needs of the Climate Jobs Institute, which conducts high-quality research, provides innovative policy solutions, and delivers top-notch educational programming that policymakers, the l

This isn't your typical Administrative Assistant role.At Simon-Kucher, you'll be at the heart of the action, supporting senior leadership, partnering with dynamic teams, and making a real impact on how we connect with clients and colleagues around the world.Beyond administration, you'll have opportu

Jones Jones LLC is a leading workers’ compensation defense law firm that is seeking a Legal Assistant to support the calendar department with administrative tasks and provide our clients with high quality service.Candidates must be able to work in a team environment as well as individually with st

The Office Assistant supports the Arc team.The role involves a variety of administrative functions.This includes normal administrative tasks and special projects.We function in many areas of the globe in venture capital (including Europe and Israel) and in real estate in the United States.The succes

Associate's degree from an Administrative Assistant Program preferred. Flad Architectural Administrative Support. Provide administrative support for the New York office, leaders, and architectural project teams.

You must be a City resident within 90 days of the date of appointment and you must be legally eligible to work in the United States. OMB is seeking an Administrative Assistant to assist senior-level staff. OMB is responsible for preparing the Mayor's Preliminary and Executive Budgets and for advisin

Duration: 6 Months Contract Position.Job Description: Processing intakes with speed and accuracy; answer phones and provide guidance and resources to constituents; review, scan, and upload documents into NY Matters; manage shared mailbox; review physical mail received by bureau; route.

Reporting to the Deputy Director of Operations, the Operations Assistant will closely assist with tasks and projects related to the operational and administrative functioning of the Executive Office, with particular attention to the direct responsibilities of the Executive Vice President and Chief A

The Clinical Assistant provides clinical and administrative support to physicians and surgeons.

Provides work assignments, guidance and instructions to Administrative Assistant I and II. Provides guidance to Administrative Assistants I and II in the department. Works cooperatively with other Administrative Assistants on joint assignments.

Global Banking & Markets- GBM Public Assistant - New York, NY. Provides administrative support in a complex team environment to a senior group or executive. Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group e

Senior Administrative Assistant.The Senior Administrative Assistant provides support to meet the business needs of company Executives.Under moderate supervision, this job meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and

Take the next step as our new Kelly Services Administrative Assistant to perform daily responsibilities with dedication.Provide excellent interactions with customers and colleagues.Provide excellent interactions with customers and colleagues.Perks include competitive pay, flexible schedules, hands-o

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

In this role, the successful candidate The FGP Patient Care Assistant (PCA) assists with administrative and patient care responsibilities to support efficient practice workflows. Minimum of one year of experience as a Patient Care Assistant or Medical Assistant within the last two years. Patient Car

As a Remote Personal Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

Job Description Administrative Assistant – Construction / Management Firm Location: Flatbush (Midwood) Brooklyn, NY (Near subway) Job Type: Full-Time Compensation: Competitive pay (based on experience) Job Overview: We’re a busy and growing construction/management firm seeking a dependable and organized Administrative Assistant to help the owner juggle scheduling, logistics, billing, and data entry. If you’re tech-savvy, detail-oriented, and great at keeping things running smoothly, we’d love to hear from you. Responsibilities: • Manage calendars, appointments, and scheduling, • Assist with project logistics and workflow tracking, • Handle billing, invoicing, and basic bookkeeping tasks, • Perform data entry and maintain digital records, • Use Microsoft Office tools (Excel, Word, Outlook, etc.), • Strong organizational and multitasking skills, • Proficiency with Microsoft Office and general computer use, • Reliability and ability to work independently, • Excellent communication and follow-through, • Supportive, hands-on work environment, • Opportunity to grow with fast-paced company doing work in all 5 boros How to apply: Submit your resume and a brief note about your experience and availability. Company DescriptionGrowing company with a variety of exciting projects, discretely seeking to hire an owners assistantGrowing company with a variety of exciting projects, discretely seeking to hire an owners assistant

An Assistant Director works with the Site Director to ensure the program is being supervised and managed. Assistant Directors are expected to assist the Site Director with administrative and operational tasks. Assume leadership role when Program Director is absent.

Job Description Job Title: Part-Time Administrative Assistant & Classroom Support Location: Yonkers, NY (Saturday events) Compensation: $20/hour Employment Type: Part-Time (3 days/week) Work Schedule: • Tuesday: 3:00 PM – 8:00 PM, • Thursday: 3:00 PM – 8:00 PM We are seeking a reliable and detail-oriented Administrative Assistant with classroom management experience to support educational programming and tutoring services. The ideal candidate will have a strong background in administrative tasks, curriculum understanding, and tutoring, and must be available to travel to Yonkers, NY on Saturdays for scheduled events. Key Responsibilities: • Provide administrative support including scheduling, document preparation, and communication., • Assist in classroom management and student engagement during sessions., • Support tutoring activities and curriculum implementation., • Maintain accurate records and ensure attention to detail in all tasks., • Use Microsoft Excel, Word, and PowerPoint to create and manage documents and presentations., • Minimum 1 year of administrative assistant experience., • Minimum 1 year of tutoring experience., • Minimum 1 year of experience supporting curriculum development or implementation., • Proficient in Microsoft Excel, Word, and PowerPoint., • Strong attention to detail and organizational skills., • Must have reliable transportation., • Experience in classroom management is required., • Must be available to work Tuesdays, Thursdays, and Saturdays as scheduled.

Job Description JOB DESCRIPTION Job Title: Administrative Assistant- Financial Services (Bilingual in Spanish) Location: New York City, NY, 10036 Duration: 10 Months (Contract) Schedule: Monday – Friday, 8:00 AM – 6:00 PM (On-Site, 5 days per week) Pay Rate: Up to $33.33/hr W2 Position Overview We are seeking a highly skilled Administrative Assistant to provide advanced, confidential support to executives and bankers in a fast-paced financial services environment. This role requires fluent English and Spanish communication, strong organizational skills, and the ability to manage multiple priorities with professionalism and discretion. The successful candidate will be proactive, detail-oriented, and capable of working under pressure with limited guidance. Key Responsibilities • Provide executive-level administrative support, including heavy calendar management and event coordination., • Serve as liaison with external agencies and clients to schedule meetings and events., • Handle high-level client interactions with discretion, diplomacy, and professionalism., • Manage travel arrangements and process T&E (Travel & Expense) reports; Concur experience a plus., • Draft correspondence, reports, and presentations using Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Translate and prepare documents in Spanish and English as needed., • Communicate frequently with executives, line managers, and stakeholders to share and gather information., • Adapt to shifting priorities, managing multiple projects simultaneously under time-sensitive conditions., • Be accessible after hours and weekends on an as-needed basis. Qualifications • 5+ years of administrative support experience, preferably in financial services., • Prior executive-level support strongly preferred., • Must be fluent in English and Spanish (read, write, speak)., • Advanced skills in Outlook, Word, Excel, and PowerPoint., • Excellent time management, prioritization, and multitasking abilities., • Strong written and verbal communication skills, polished professional presence., • Ability to handle sensitive information with tact, judgment, and discretion., • Experience in processing travel and expense reports; Concur experience preferred., • Willingness to work overtime and after hours as required. Top Performer Traits • Proactive, detail-oriented, and highly efficient., • Strong interpersonal skills; approachable and collaborative team player., • Thrives under pressure and in fast-paced environments., • Tenacious work ethic and eagerness to learn the business. Team Environment • Reporting to Hiring Manager., • Team includes 3 Administrative Assistants supporting 20 Bankers.

Job Description Administrative Assistant Support CEO of midtown Biotech firm Be a true right hand to busy executive Calendar management, special events coordination, travel, client correspondence. Able to wear many hats and work on your own

Hachette Audio seeks an Executive and Audio Operations Assistant to support its SVP and other operations staff with administrative duties. Executive And Audio Operations Assistant. Previous administrative assistant experience is a plus; proprietary program training will be provided in house.

The Executive Assistant is responsible for providing administrative support to Senior level executive management and will also be responsible for the coordination of reception and supporting office management needs. Manage ad-hoc projects as requested and provide backup to other assistants in their

Job DescriptionPart-Time Administrative Assistant (Remote – Local to Paramus NJ) Pay Rate: Up to $30/hour Hours: 20–25 hours/week Location: Remote, but must be local to Rochelle Park, NJ Firm Type: Mid-size CPA Firm We are seeking a highly organized and detail-oriented Administrative Assistant to provide direct support to a Partner at our mid-size CPA firm. This part-time remote role offers flexibility but requires the candidate to be local to Rochelle Park, NJ for occasional in-person meetings or tasks. Key Responsibilities: * Manage and prioritize the Partner’s calendar, meetings, and client appointments. * Coordinate client communications, including drafting correspondence, responding to inquiries, and managing email flow. * Prepare, proofread, and format client deliverables, proposals, presentations, and reports. * Assist with engagement letters, billing, and time/expense tracking; follow up on outstanding invoices. * Support client onboarding by gathering documentation and maintaining accurate records. * Maintain organized electronic and paper filing systems in compliance with firm standards. * Coordinate travel arrangements, conference calls, and firm events. * Provide administrative support during busy tax and audit seasons, including e-filing, assembling financial statements, and tracking deliverables. * Handle confidential information with discretion and professionalism. * Liaise with staff, departments, and clients to ensure smooth workflow and efficient operations. Qualifications: * 3+ years of administrative support experience; experience in a CPA firm or professional services environment strongly preferred. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Excellent written and verbal communication skills. * Strong organizational skills with the ability to manage multiple tasks and deadlines. * Professional demeanor with strong interpersonal skills and a client-service mindset. * Ability to maintain confidentiality and handle sensitive information. Pay Details: $25.00 to $30.00 per hour Search managed by: Ellen Slovikowsky Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. ]]>

Job DescriptionAdministrative Assistant Overview Our client in Bergen County, NJ is looking to hire an Administrative Assistant for their organization. This role supports the Management Team and general office operations. The ideal candidate is organized, communicative, and comfortable handling a variety of administrative tasks independently. Key Responsibilities * Manage phone calls, messages, and visitor access * Handle incoming/outgoing emails, mail, and faxes * Maintain records, databases, and filing systems * Process orders and shipping documents via ERP system * Prepare invoices, checks, and routine correspondence * Monitor and order office supplies * Operate standard office equipment * Support customer communications and internal coordination * Perform other duties as assigned Qualifications * High school diploma or equivalent * 3+ years of administrative experience preferred * Strong communication, organization, and problem-solving skills * Proficiency in Microsoft Office Suite The client offers medical, dental, vision, sick pay, PTO, and more! Pay Details: $20.00 per hour Search managed by: Heather Stott-Mason Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. ]]>

Job DescriptionSenior Administrative Assistant Are you a seasoned administrative professional ready to thrive in a fast-paced, high-impact environment? We’re seeking a dynamic Senior Administrative Assistant to support multiple senior leaders and their teams with precision, professionalism, and proactive energy. This is a full-time, on-site role (5 days/week) where excellent attendance is essential to success. In this role, you’ll be the organizational backbone—managing complex calendars, coordinating travel, processing expenses, and serving as a trusted resource for internal policies and procedures. You’ll interact with stakeholders across all levels of the business, ensuring seamless communication and operational flow. Key Responsibilities: * Manage multiple executive calendars with accuracy and foresight * Coordinate domestic and international travel arrangements * Process expenses using Concur with speed and precision * Organize client entertainment functions and team events * Serve as a liaison across departments and business units Required Skills: * 10+ years of experience supporting senior management * Mastery of Outlook, MS Office Suite (Excel, Word, PowerPoint), and Concur * Exceptional time management and prioritization abilities * Strong written and verbal communication skills * High attention to detail and organizational excellence * Ability to work under pressure and adapt to shifting priorities * Proven experience in fast-paced, deadline-driven environments Top 3 Must-Haves: * Concur expertise for travel and expense processing * Advanced proficiency in MS Office Suite * Strong command of Outlook for calendar and email management If you’re ready to bring your administrative expertise to a role where your impact is felt daily, we’d love to hear from you. Join a team that values precision, professionalism, and people who make things happen. Pay Details: $35.00 to $40.00 per hour Search managed by: Nicole Russ Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. ]]>

Job Description BCforward is currently seeking a highly motivated Bilingual Administrative Assistant opportunity in New York City, NY! Position Title: Bilingual Administrative Assistant Location: New York City, NY Anticipated Start Date: ASAP Please note this is the target date and is subject to the change. BCforward will send official notice ahead of a confirmed start date. Expected Duration: 6 months Job Type: FULL TIME (40hrs/week), CONTRACT, ONSITE Pay Range: $25- 31.11/hr Please note that actual compensation may vary within this range due the factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.). WORKING HOURS: Monday - Friday; 8am - 5pm or 9am - 6pm Requirements: · CONCUR Expense Management experience Job Description · The Global Banking and Global Markets Expense Review Team is responsible for reviewing employee travel and entertainment expense reports within the Concur Expense System for compliance with the Enterprise Expense Policy. · Responsibilities are to ensure that all required supporting documentation is submitted by the employee, track exceptions to policy and resolve in a timely manner. · Candidates will be trained on policy and procedures. · Concur experience is required and candidate must provide details on where Concur was used and for how long. · Require skills/ Must-have: 1. Min of 1 Year experience in the financial industry, 2. Must have current experience with Concur handling expenses, 3. Stable work history, 4. BAC experience helpful Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer.About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Long Island City, New York. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to handling administrative tasks. The role involves supporting daily operations, managing communications, and ensuring the smooth coordination of schedules and logistics. Responsibilities: • Respond promptly to inbound calls and provide accurate information to callers., • Deliver excellent customer service by addressing inquiries and resolving issues effectively., • Perform data entry tasks with precision and maintain organized records., • Manage email correspondence professionally, ensuring timely responses., • Handle both inbound and outbound calls as part of regular communication duties., • Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare documents, presentations, and reports., • Schedule appointments and maintain an up-to-date calendar for meetings and events., • Coordinate logistics and distribution activities to ensure seamless operations., • Support logistical processes by tracking shipments and maintaining inventory records., • Collaborate with team members to streamline administrative workflows.• Minimum of 1 year of experience in an administrative or support role., • Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook., • Excellent communication skills, both written and verbal., • Ability to manage inbound and outbound calls efficiently and professionally., • Exceptional organizational skills and attention to detail., • Demonstrated experience in scheduling appointments and managing calendars., • Familiarity with logistics and distribution processes is a plus., • Capable of multitasking and prioritizing tasks in a fast-paced environment.

Bank of America Winter Village at Bryant Park is managed by Sports Facilities Management, LLC, a Sports Facilities Companies (SFC) company. Sports Facilities Management, LLC. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities.

Job Description Are you an experienced administrative professional with a knack for timekeeping, scheduling, and payroll systems? We’re hiring immediately for a Principal Time Management Coordinator to support a high-volume maintenance and facilities team in Newark New Jersey. Key Responsibilities • Manage timekeeping records and perform data entry and corrections in PeopleSoft., • Generate and maintain employee schedules, static group updates, and work orders using Maximo., • Create reports for time, labor, overtime, and comp time tracking., • Track leave accruals (vacation, personal, sick), process sick bank conversions, and maintain compliance with union guidelines., • Submit temporary staff leave enrollments and handle petty cash vouchers., • Track reimbursements for safety equipment purchases (e.g., shoes, eyewear)., • Process invoices using SAP and VIM systems., • Provide cross-coverage for clerical staff and general administrative support across departments. Requirements • Minimum 2 years of full-time administrative experience with a strong background in timekeeping and payroll., • Proficiency in Microsoft Office 365 (Word, Excel, Outlook)., • Strong multitasking and organizational skills, with sharp attention to detail., • Ability to work independently in a fast-paced, deadline-driven environment., • Excellent communication and interpersonal skills. Preferred Qualifications • Experience with PeopleSoft, SAP, and/or Maximo., • Familiarity with unionized workforce operations and associated payroll/timekeeping policies., • Background supporting a maintenance, facilities, or operations environment. Additional Info • Must be able to pass a fingerprint-based criminal background check in accordance with federal security requirements., • Must meet administrative testing standards if applicable. Company DescriptionNon-Profit Organization within the social services and healthcare field, making an impact in our communities for over 80 years. This is a family-oriented yet professional organization that values long-term relationships. They are seeking a dedicated tax accountant who can effectively manage their time, meet deadlines, and thrive in a collaborative, growth-focused environment.Non-Profit Organization within the social services and healthcare field, making an impact in our communities for over 80 years. \r\n\r\n\r\nThis is a family-oriented yet professional organization that values long-term relationships. They are seeking a dedicated tax accountant who can effectively manage their time, meet deadlines, and thrive in a collaborative, growth-focused environment.

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. Work at Home Data Entry Clerk - Part Time. If you are

The Office of Regulatory Relations (ORR) was established to drive strategic transformation in how the firm interacts with regulators and executes on remediation. Ensuring the firm's responses to regulatory findings comprehensively address root cause, are sustainable, and are carried out appropriatel

The Administrative Assistant (AA) provides high-level support to senior leaders in Pathstone's Client Advisory team. Supporting several senior professionals and collaborating with dozens of client teams, the Administrative Assistant ensures efficient operations, outstanding client experiences, and s

Internal Audit Administrative Assistant.In Internal Audit, we ensure that Goldman Sachs maintains effective controls by assessing the reliability of financial reports, monitoring the firm's compliance with laws and regulations, and advising management on developing smart control solutions.Our group

Administrative Assistant/Receptionist - ABA Center - RBT/BT Experience.Union, NJ, USA Hourly $20-$24 per hour.Do you have experience as a BT/RBT and are looking for a role that is more administrative? If so, this role may be for you!.Flywheel Centers is dedicated to providing high-quality ABA therap

Job Description: This is where the detailed job description goes.It provides information about the role, responsibilities, and requirements for the position.Location: Specify the location where the job is based.Requisition ID: Include the unique identifier for the job posting.

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We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will be proactive, resourceful, and able to handle a variety of administrative and executive support tasks with efficiency and professionalism. Manage

Administration/Virtual Assistant Job Duties: As a Virtual Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements.

Our client, a prestigious global Investment firm, is looking for an Executive Assistant to support a Managing Partner and team in their NY office! They are looking for a motivated and talented individual who is excited about finding their long-term career home in a fast-paced and highly regarded environment. The role will be in the office three days a week and remote two days a week The firm offers salary + OT + Bonus as well profit sharing, 100% paid benefits for employee and family, PTO, and the opportunity to work in a collaborative and encouraging workplace. Please submit your resume to be considered! Responsibilities: • Perform high-level administrative tasks including heavy calendar management, travel coordination, and itineraries as necessary, • Prepare/coordinate materials for meetings, calls, and follow ups, • Answer calls and take messages accordingly utilizing the utmost discretion and confidentiality when required, • Prepare and submit monthly expense reports, • Arrange heavy international and domestic travel arrangements, hotel reservations etc., • Coordinate event registration, travel arrangements, and itineraries for finance team, • Communicate with other senior level executives and administrative staff, • Assist with special projects as needed Required Qualifications • 3+ years of experience working as an Executive Assistant, • Bachelor's Degree Required, • Proven ability to maintain strong interpersonal skills and work both as a team player and self-starter, • Must be able to handle multiple heavy calendars simultaneously and work under pressure to prioritize and recognize time sensitive projects, • Excellent organizational and follow-up skills, outstanding attention to detail, • Ability to make professional decisions based on accumulated knowledge of position responsibilities., • Exercises discretion and sound judgment; maintains confidentiality, • Proficient in MS Office: Word, Excel, PowerPoint, Outlook You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Office Administrative Assistant. The Corporate Communications team in the Executive Office is seeking a highly motivated administrative assistant to support business management functions for our team. The Executive Office plays an integral role in setting and advancing Goldman Sachs' corpo

Job Description Position Overview: Wildcat is seeking a Full Time Administrative Assistant to provide support to the Senior Director and the Operations Specialist including assisting with payroll, billing, moving paperwork through processes, ordering supplies, answering phone calls and emails, handling shipping and mailing, and ensuring internal sites are covered. Primary Responsibilities: Provide general administrative support to the Senior Director and the Manager of Operations including conducting research, compiling data, creating reports and presentation materials, monitoring and updating information, data entry, filing, scanning, creating forms, maintaining various records, etc. Specific responsibilities will include: • Enter payroll, take attendance, and ensure proper collection and timely submission of all payroll and billing information., • Review, adjust, and submit monthly billing statements, ensuring accuracy and completeness., • Compile all information required to support the preparation and submission of monthly invoices for each contract., • Prepare/review reports to help manage unbilled charges., • Follow up on unanswered requests promptly. Forward response to Director and Manager for review., • Coordinate and maintain a spreadsheet of all metrics for field operations, attendance, and reporting requirements., • Coordinate with the Business Solutions Manager/Director of Production on matters relating to supplies, client worker payroll, and vendors., • Recommend and implement procedures to improve the flow of information between satellite customer contract sites and Fedcap offices., • Maintain and track department expenses to enable Director to match against monthly budget variance reports provided by the Accounting Department and to assist with the next year’s budget process., • Reserve meeting rooms as required., • College degree (preferred) or equivalent experience, • Minimum of five years of experience as an administrative assistant in a fast-paced office environment., • Excellent computer skills and experience with Microsoft Office., • Ability to maintain confidentiality, • Excellent communication skills., • Ability to develop and update operations documents and reports., • Good customer service skills., • Detail-oriented. · $21-$23 per hour Location · Midtown Manhattan Company DescriptionMission: To create opportunities for people with barriers to economic well-being. In 1935, Fedcap Rehabilitation Services was founded by three men in NYC who had sustained injuries in WWI and literally changed the world for people with physical disabilities. It now provides an array of services to youth and adults helping thousands each year graduate from high school, obtain vocational certification or a college degree, become work ready, obtain meaningful employment and achieve long-term economic well-being. Renamed The Fedcap Group in 2018, Fedcap Rehabilitation Services continues to be a trailblazer in providing opportunities for people with challenges and disabilities and their families.Mission: To create opportunities for people with barriers to economic well-being.\r\n\r\nIn 1935, Fedcap Rehabilitation Services was founded by three men in NYC who had sustained injuries in WWI and literally changed the world for people with physical disabilities. It now provides an array of services to youth and adults helping thousands each year graduate from high school, obtain vocational certification or a college degree, become work ready, obtain meaningful employment and achieve long-term economic well-being.\r\n\r\nRenamed The Fedcap Group in 2018, Fedcap Rehabilitation Services continues to be a trailblazer in providing opportunities for people with challenges and disabilities and their families.

Job Description We are looking for a dedicated and detail-oriented Sales Assistant to join our dynamic team in New Rochelle, New York. This role offers an opportunity to support the company’s growth by ensuring exceptional client satisfaction and retention. As a key bridge between customers and internal departments, you will handle inquiries, resolve challenges, and manage documentation meticulously while fostering strong client relationships. If you thrive on clear communication, teamwork, and enjoy contributing to sales initiatives, this position is your chance to make a meaningful impact. • At least 1–2 years of experience in customer support, call center, or administrative roles, preferably in fast-paced environments., • Strong verbal and written communication skills with a focus on empathy and issue resolution., • Familiarity with Office Suite, ticketing systems, and CRM platforms to support operations effectively., • Proven ability to analyze customer concerns and develop actionable solutions while maintaining detailed documentation.