Administrative assistant jobs in Newark, New Jersey - Page 7Create job alerts

The Administrative Assistant (AA) provides high-level support to senior leaders in Pathstone's Client Advisory team. Supporting several senior professionals and collaborating with dozens of client teams, the Administrative Assistant ensures efficient operations, outstanding client experiences, and s

The Office of Regulatory Relations (ORR) was established to drive strategic transformation in how the firm interacts with regulators and executes on remediation. Ensuring the firm's responses to regulatory findings comprehensively address root cause, are sustainable, and are carried out appropriatel

The Executive Assistant is responsible for providing administrative support to Senior level executive management and will also be responsible for the coordination of reception and supporting office management needs. Manage ad-hoc projects as requested and provide backup to other assistants in their

Job Description Administrative Assistant Support CEO of midtown Biotech firm Be a true right hand to busy executive Calendar management, special events coordination, travel, client correspondence. Able to wear many hats and work on your own

An Assistant Director works with the Site Director to ensure the program is being supervised and managed. Assistant Directors are expected to assist the Site Director with administrative and operational tasks. Assume leadership role when Program Director is absent.

Job Description Job Title: Part-Time Administrative Assistant & Classroom Support Location: Yonkers, NY (Saturday events) Compensation: $20/hour Employment Type: Part-Time (3 days/week) Work Schedule: • Tuesday: 3:00 PM – 8:00 PM, • Thursday: 3:00 PM – 8:00 PM We are seeking a reliable and detail-oriented Administrative Assistant with classroom management experience to support educational programming and tutoring services. The ideal candidate will have a strong background in administrative tasks, curriculum understanding, and tutoring, and must be available to travel to Yonkers, NY on Saturdays for scheduled events. Key Responsibilities: • Provide administrative support including scheduling, document preparation, and communication., • Assist in classroom management and student engagement during sessions., • Support tutoring activities and curriculum implementation., • Maintain accurate records and ensure attention to detail in all tasks., • Use Microsoft Excel, Word, and PowerPoint to create and manage documents and presentations., • Minimum 1 year of administrative assistant experience., • Minimum 1 year of tutoring experience., • Minimum 1 year of experience supporting curriculum development or implementation., • Proficient in Microsoft Excel, Word, and PowerPoint., • Strong attention to detail and organizational skills., • Must have reliable transportation., • Experience in classroom management is required., • Must be available to work Tuesdays, Thursdays, and Saturdays as scheduled.

Job Description Administrative Assistant – Construction / Management Firm Location: Flatbush (Midwood) Brooklyn, NY (Near subway) Job Type: Full-Time Compensation: Competitive pay (based on experience) Job Overview: We’re a busy and growing construction/management firm seeking a dependable and organized Administrative Assistant to help the owner juggle scheduling, logistics, billing, and data entry. If you’re tech-savvy, detail-oriented, and great at keeping things running smoothly, we’d love to hear from you. Responsibilities: • Manage calendars, appointments, and scheduling, • Assist with project logistics and workflow tracking, • Handle billing, invoicing, and basic bookkeeping tasks, • Perform data entry and maintain digital records, • Use Microsoft Office tools (Excel, Word, Outlook, etc.), • Strong organizational and multitasking skills, • Proficiency with Microsoft Office and general computer use, • Reliability and ability to work independently, • Excellent communication and follow-through, • Supportive, hands-on work environment, • Opportunity to grow with fast-paced company doing work in all 5 boros How to apply: Submit your resume and a brief note about your experience and availability. Company DescriptionGrowing company with a variety of exciting projects, discretely seeking to hire an owners assistantGrowing company with a variety of exciting projects, discretely seeking to hire an owners assistant

Job Description JOB DESCRIPTION Job Title: Administrative Assistant- Financial Services (Bilingual in Spanish) Location: New York City, NY, 10036 Duration: 10 Months (Contract) Schedule: Monday – Friday, 8:00 AM – 6:00 PM (On-Site, 5 days per week) Pay Rate: Up to $33.33/hr W2 Position Overview We are seeking a highly skilled Administrative Assistant to provide advanced, confidential support to executives and bankers in a fast-paced financial services environment. This role requires fluent English and Spanish communication, strong organizational skills, and the ability to manage multiple priorities with professionalism and discretion. The successful candidate will be proactive, detail-oriented, and capable of working under pressure with limited guidance. Key Responsibilities • Provide executive-level administrative support, including heavy calendar management and event coordination., • Serve as liaison with external agencies and clients to schedule meetings and events., • Handle high-level client interactions with discretion, diplomacy, and professionalism., • Manage travel arrangements and process T&E (Travel & Expense) reports; Concur experience a plus., • Draft correspondence, reports, and presentations using Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Translate and prepare documents in Spanish and English as needed., • Communicate frequently with executives, line managers, and stakeholders to share and gather information., • Adapt to shifting priorities, managing multiple projects simultaneously under time-sensitive conditions., • Be accessible after hours and weekends on an as-needed basis. Qualifications • 5+ years of administrative support experience, preferably in financial services., • Prior executive-level support strongly preferred., • Must be fluent in English and Spanish (read, write, speak)., • Advanced skills in Outlook, Word, Excel, and PowerPoint., • Excellent time management, prioritization, and multitasking abilities., • Strong written and verbal communication skills, polished professional presence., • Ability to handle sensitive information with tact, judgment, and discretion., • Experience in processing travel and expense reports; Concur experience preferred., • Willingness to work overtime and after hours as required. Top Performer Traits • Proactive, detail-oriented, and highly efficient., • Strong interpersonal skills; approachable and collaborative team player., • Thrives under pressure and in fast-paced environments., • Tenacious work ethic and eagerness to learn the business. Team Environment • Reporting to Hiring Manager., • Team includes 3 Administrative Assistants supporting 20 Bankers.

Hachette Audio seeks an Executive and Audio Operations Assistant to support its SVP and other operations staff with administrative duties. Executive And Audio Operations Assistant. Previous administrative assistant experience is a plus; proprietary program training will be provided in house.

The Senior Administrative Assistant provides reception and administrative support to the NYC Headquarters office for Church World Service on a hybrid schedule. Excellent administrative, and customer service skills. Provide administrative support and project management in support of key initiatives o

Fortune 100 financial services organization that is the leading retirement provider for people who work in the academic, research, medical, and cultural fields.We are seeking an Administrative Assistant for a 6+ month consulting position with a Fortune 500 company in Northern New Jersey.This positio

We are looking for a talented and skilled Dental Assistant to help us accomplish our mission to improve the lives of our patients by providing a world-class specialty experience for every patient. You will ensure excellent patient service and lift administrative and basic dental tasks off the Dentis

Electronic Restoration Services (ERS) is a disaster electronics restoration company specializing in the restoration of consumer and commercial electronics.We are locally owned and operated and are looking for that special candidate who has a strong work ethic, excellent customer service, is detailed

Join The Fastest Growing Childcare Company.We are leaders in the early education industry and our people are given the opportunity to do their best every day, in our state-of-the-art centers.Center Leaders influence the growth and development of both children and teachers.They create an environment

Law Enforcement Administrative Assistant.Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an experienced Law Enforcement Administrative Assistant to join our team in Newark, NJ.The Administrative Assistant will perform a wide range

Provide senior administrative support for several members of the Leadership team.

Working with AAGs on administrative support projects relating to investigations and litigation.

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will be proactive, resourceful, and able to handle a variety of administrative and executive support tasks with efficiency and professionalism. Manage

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team.

Preferred 3+ years as an executive assistant, Chief of Staff, or similar role with proven administrative experience supporting publicly visible executives. Monad Foundation Executive Assistant. Monad Foundation is seeking a highly-motivated Executive Assistant to work directly with and in support of

The Chinese-American Planning Council (CPC) is seeking organized and proactive Administrative Assistants to join our afterschool programs at the following sites:. CPC School Age Child Care (SACC) programs are after school and summer programs that serve approximately students from grades K-5 each yea

Answer, screen and transfer phone calls.Act as the liaison between managers, tenants and owners.

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

Job Description We are looking for a dedicated and detail-oriented Sales Assistant to join our dynamic team in New Rochelle, New York. This role offers an opportunity to support the company’s growth by ensuring exceptional client satisfaction and retention. As a key bridge between customers and internal departments, you will handle inquiries, resolve challenges, and manage documentation meticulously while fostering strong client relationships. If you thrive on clear communication, teamwork, and enjoy contributing to sales initiatives, this position is your chance to make a meaningful impact. • At least 1–2 years of experience in customer support, call center, or administrative roles, preferably in fast-paced environments., • Strong verbal and written communication skills with a focus on empathy and issue resolution., • Familiarity with Office Suite, ticketing systems, and CRM platforms to support operations effectively., • Proven ability to analyze customer concerns and develop actionable solutions while maintaining detailed documentation.

We are looking for a NYC-based Executive Assistant to join our talented, dynamic, and rapidly growing global team. We are seeking a high-energy, highly organized Executive Assistant to provide top-tier administrative and operational support to our CEO. Experience: 5+ years in an executive assistant

Our client, a prestigious global Investment firm, is looking for an Executive Assistant to support a Managing Partner and team in their NY office! They are looking for a motivated and talented individual who is excited about finding their long-term career home in a fast-paced and highly regarded environment. The role will be in the office three days a week and remote two days a week The firm offers salary + OT + Bonus as well profit sharing, 100% paid benefits for employee and family, PTO, and the opportunity to work in a collaborative and encouraging workplace. Please submit your resume to be considered! Responsibilities: • Perform high-level administrative tasks including heavy calendar management, travel coordination, and itineraries as necessary, • Prepare/coordinate materials for meetings, calls, and follow ups, • Answer calls and take messages accordingly utilizing the utmost discretion and confidentiality when required, • Prepare and submit monthly expense reports, • Arrange heavy international and domestic travel arrangements, hotel reservations etc., • Coordinate event registration, travel arrangements, and itineraries for finance team, • Communicate with other senior level executives and administrative staff, • Assist with special projects as needed Required Qualifications • 3+ years of experience working as an Executive Assistant, • Bachelor's Degree Required, • Proven ability to maintain strong interpersonal skills and work both as a team player and self-starter, • Must be able to handle multiple heavy calendars simultaneously and work under pressure to prioritize and recognize time sensitive projects, • Excellent organizational and follow-up skills, outstanding attention to detail, • Ability to make professional decisions based on accumulated knowledge of position responsibilities., • Exercises discretion and sound judgment; maintains confidentiality, • Proficient in MS Office: Word, Excel, PowerPoint, Outlook You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description Our client, a law firm is seeking an Executive Receptionist to join their team. • This is long-term temp position with a possibility to convert to a perm position., • The work schedule is Monday – Friday, 8am – 5pm or 9am – 6pm., • Greet and assist visitors in a friendly and professional manner., • Manage multi-line phone systems, directing calls to appropriate personnel., • Accept deliveries, sort mail, and maintain phone lists., • Handle additional projects as assigned. Handle sensitive and/or confidential documents and information., • Minimum of one-year office service experience, preferably in a legal, banking or large corporate environment., • Previous receptionist, switchboard or administrative assistant experience preferred., • Excellent verbal and written communication skills.Company DescriptionWe are a FANTASTIC Woman owned company been in business for 40+ years!We are a FANTASTIC Woman owned company been in business for 40+ years!

Job Description Dreamwear is an industry leading creator of top quality, fashion-forward intimate apparel, shapewear and sleepwear. We own, license, and manage a diverse portfolio of brands that share our passion for quality, comfort, and trend, such as Danskin, Nautica, Juicy Couture, Marilyn Monroe, XOXO. As we continue to enhance our Direct-to-Consumer Ecomm business, we are seeking a highly organized Ecomm Assistant to support our team. This role is ideal for someone who can quickly learn and manage existing processes, assist with both day-to-day operations and strategic initiatives, and become increasingly independent over time. The Assistant will also provide administrative support to one of our Account Executives, requiring strong multitasking, prioritization, and execution skills. KEY RESPONSIBILITIES – Catalog & Storefront Management • In tangent with Ecomm Manager, maintain and update all brand storefronts, including new colors/styles., • Work with graphics team to review A+ content generation., • Conduct weekly listing reviews and necessary adjustments to ensure product pages are accurate., • Attend in-house photoshoots (average 2 per month) and provide assistance during setup and execution: steaming samples; hanging product; tagging; etc., • Oversee inventory levels, including unfulfillable or aging stock, and coordinate logistics with warehouses and the Order Entry team., • Help update monthly sales recaps for the team and summarize goods approaching aged buckets to help Ecomm Manager create a course of action., • Track shipment defects and collaborate with relevant teams to resolve issues promptly., • Respond to customer inquiries related to product listings or order fulfillment as needed., • Assist Account Executive with admin responsibilities. QUALIFICATIONS – Required: • Strong communication skills and virtual collaborative skills, with ability to work cross functionally between departments, external providers, and remote teams., • Demonstrated organizational and prioritization skills., • Proficient in Excel (Sum If, X-lookups, Pivot Tables)., • Basic Outlook navigation.Bonus:, • Experience working in Amazon Seller Central (including product creation, fulfillment, and reporting) – must at least have an interest in learning about this., • Knowledge of managing an e-commerce product catalog including product copy, attributes, categorization, and pricing., • Microsoft Teams experience,, • This job description is not intended to be exhaustive. They can be changed orally or in writing at any time by the discretion of management.

The Executive Administrative Assistant provides support to a Chobani Executive. Provide executive, administrative, and analytical support to the Executive to ensure timely and effective communications between the Executive and team members. Executive Assistant To Chief Impact Officer.

Executive Office Administrative Assistant. The Corporate Communications team in the Executive Office is seeking a highly motivated administrative assistant to support business management functions for our team. The Executive Office plays an integral role in setting and advancing Goldman Sachs' corpo

Job Description Leverage Group is a rapidly expanding start up company specializing in real estate sales and financing. We are seeking a Full-Time Administrative Assistant for a top-producing residential real estate team in New Jersey. We are looking for a bright individual interested in joining a growing real estate brokerage team. Potential candidates should have a professional demeanor, strong written, verbal, and math skills as well as good phone etiquette. The ability to multi-task, while maintaining attention to detail is essential in this position. Knowledge of real estate and the transactional closing process is a plus. Administrative Assistant Responsibilities: • Posting to the Multiple Listing Service, • Working with both buyers and sellers, • Supporting the sales team, • Coordinating closings and ensuring a smooth transaction, • Updating CRM and following transactions thought process, • Marketing Listing via. social media and other marketing platforms. Requirements: • Bachelor's degree or Associates degree preferred, • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and Google platforms, • Excellent communication skills, • Strong organizational and problem-solving skills, • Desire to be on a team of positive, success-minded individuals, • Real estate license is a plus, • Bi - lingual is a plus (spanish), • Must be willing to drive to nearby properties

Job Description Position Overview: Wildcat is seeking a Full Time Administrative Assistant to provide support to the Senior Director and the Operations Specialist including assisting with payroll, billing, moving paperwork through processes, ordering supplies, answering phone calls and emails, handling shipping and mailing, and ensuring internal sites are covered. Primary Responsibilities: Provide general administrative support to the Senior Director and the Manager of Operations including conducting research, compiling data, creating reports and presentation materials, monitoring and updating information, data entry, filing, scanning, creating forms, maintaining various records, etc. Specific responsibilities will include: • Enter payroll, take attendance, and ensure proper collection and timely submission of all payroll and billing information., • Review, adjust, and submit monthly billing statements, ensuring accuracy and completeness., • Compile all information required to support the preparation and submission of monthly invoices for each contract., • Prepare/review reports to help manage unbilled charges., • Follow up on unanswered requests promptly. Forward response to Director and Manager for review., • Coordinate and maintain a spreadsheet of all metrics for field operations, attendance, and reporting requirements., • Coordinate with the Business Solutions Manager/Director of Production on matters relating to supplies, client worker payroll, and vendors., • Recommend and implement procedures to improve the flow of information between satellite customer contract sites and Fedcap offices., • Maintain and track department expenses to enable Director to match against monthly budget variance reports provided by the Accounting Department and to assist with the next year’s budget process., • Reserve meeting rooms as required., • College degree (preferred) or equivalent experience, • Minimum of five years of experience as an administrative assistant in a fast-paced office environment., • Excellent computer skills and experience with Microsoft Office., • Ability to maintain confidentiality, • Excellent communication skills., • Ability to develop and update operations documents and reports., • Good customer service skills., • Detail-oriented. · $21-$23 per hour Location · Midtown Manhattan Company DescriptionMission: To create opportunities for people with barriers to economic well-being. In 1935, Fedcap Rehabilitation Services was founded by three men in NYC who had sustained injuries in WWI and literally changed the world for people with physical disabilities. It now provides an array of services to youth and adults helping thousands each year graduate from high school, obtain vocational certification or a college degree, become work ready, obtain meaningful employment and achieve long-term economic well-being. Renamed The Fedcap Group in 2018, Fedcap Rehabilitation Services continues to be a trailblazer in providing opportunities for people with challenges and disabilities and their families.Mission: To create opportunities for people with barriers to economic well-being.\r\n\r\nIn 1935, Fedcap Rehabilitation Services was founded by three men in NYC who had sustained injuries in WWI and literally changed the world for people with physical disabilities. It now provides an array of services to youth and adults helping thousands each year graduate from high school, obtain vocational certification or a college degree, become work ready, obtain meaningful employment and achieve long-term economic well-being.\r\n\r\nRenamed The Fedcap Group in 2018, Fedcap Rehabilitation Services continues to be a trailblazer in providing opportunities for people with challenges and disabilities and their families.

Minimum of four years receptionist, switchboard or administrative assistant experience required preferably in a banking, legal or large corporate environment. Williams Lea is hiring for a Receptionist, Sr. Receptionist is responsible for providing covering the reception desk, greeting visitors and g

Perform basic accounting functions such as A/P, A/R, bookkeeping and payroll.

The Administrative Assistant will provide daily administrative support to both senior leaders as well as the larger team. Minimum of 3+ years of business/executive administrative experience required. This role will involve managing daily schedules & calendars, supporting employee/contractor onboardi

Focus on the core content of the job post, removing any extra metadata, navigation mentions, and redundant headers.Keep the formatting beautiful and concise.

Executive Assistant Opportunity At LPL Financial.What if you could build a career where ambition meets innovation? At LPL Financial, we empower professionals to shape their success while helping clients pursue their financial goals with confidence.What if you could have access to cutting-edge resour

We are seeking a bilingual Administrative Assistant to support international business activities, including event coordination, research, and communication between Japanese and U.

HIV/AIDS Services Administration (HASA) is recruiting one (1) Administrative Community Relations Specialist NM1 to function as Special Assistant, Chief Special Services Officer, who will:. Under the direction of the Chief Special Services Officer with broad latitude for independent judgement and act

Special Assistant, Chief Special Services Officer. HASA is recruiting one (1) Administrative Community Relations Specialist NM1 to function as Special Assistant, Chief Special Services Officer, who will:. Assist the Chief Special Services Officer in supporting all programs under Special Services by

Provide clerical and administrative support for faculty and students at the Brooklyn Center. Reports to: Senior Director of Student Success and Administrative Affairs. Good computer skills for using Windows, Microsoft Word, Excel, Administrative Systems and Email.

We are seeking a Practice Assistant to join our team. The Practice Assistant will be responsible for providing high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The practice assistant position is

Executive Administrative Assistant. Primary Functions of the Executive Administrative Assistant role include:. The company is expanding and looking to add a highly-motivated Administrative Assistant to join the Administrative team.

BizTek People is in search of an experienced Administrative Assistant for our client in NY!.A leading financial institution seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment.The ideal candidate will be a team player, serving as a

SitusAMC is where the best and most passionate people come to transform our client's businesses and their own careers.Whether you're a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.At

Executive Business Partner, Executive Assistant, or Executive Operations, with proven success in dynamic environments. You will work seamlessly with the CEO's primary Executive Operations Partner, supporting core administrative needs while providing our Office of the CEO with a high level of respons

Junior Administrative Assistant.Agency: DEPT OF DESIGN & CONSTRUCTION.Job Category: Engineering, Architecture, & Planning.Hours: Full-Time 35 Hours Work Location: 30-30 Thomson Avenue, LIC, NY 11101 Only candidates who are permanent in the Clerical Associate title, or those who are reachable on the

Domestic Violence Services (DVS) is recruiting for one (1) Administrative Staff Analyst - M-IV to function as the Assistant Deputy Commissioner Administration, Planning, & Operations, who will:. A master's degree from an accredited college in economics, finance, accounting, business or public admin