Executive assistant jobs in Miami, Florida - Page 2Create job alerts

Job DescriptionExecutive Assistant & Office Manager to CEO Residential Development Location: Miami, FL Employment Type: Full-time | Permanent Placement | Direct Hire Recruiter: ALL IN ONE Employment About the Role: ALL IN ONE Employment is seeking a highly skilled Executive Assistant & Office Manager for the CEO of a fast-growing home development company. This unique role combines executive support, project coordination, and office management for a company developing and selling 80 homes in a single community. You will work closely with the CEO, helping manage construction timelines, permits, vendors, budgets, and sales strategies, while keeping the Miami office running smoothly. This is a high-impact position ideal for a proactive professional with experience in real estate, construction, and executive support. Key Responsibilities: * Provide high-level executive support: calendar, travel, communications, and investor relations. * Assist in project planning & construction coordination: timelines, permits, vendor management, and quality control. * Support finance & sales: budgets, cash flow tracking, pricing strategies, marketing campaigns, and contract coordination. * Manage office operations: staff, vendors, supplies, and workflow systems. * Facilitate community and stakeholder relations, including local government and investor communications. Qualifications: * Minimum 5 years experience as an Executive Assistant and Office Manager, preferably in real estate, construction, or residential development. * Strong understanding of home construction, project management, and permitting processes. * Excellent organization, multitasking, and communication skills. * Proficient in MS Office, project management tools, and financial reporting software. • Professional, proactive, and highly discreet.Why Youll Love This Opportunity: Work closely with the CEO on high-profile residential development projects. * Gain hands-on experience in construction, finance, and sales operations. * Lead and manage office operations while supporting strategic business decisions. * Join a fast-paced, dynamic team through ALL IN ONE Employment, a top Miami-based staffing and recruiting agency. Apply today with your resume and cover letter through ALL IN ONE Employment and be part of shaping thriving communities from the ground up!

Job Description ALL IN ONE Employment Services the #1 Recruitment Firm trusted by Employers in South Florida, is seeking a highly organized and proactive Executive Assistant with Construction project management experience to support senior leadership at our Clients New Home Construction company. This role is ideal for a detail-oriented professional who can manage executive-level administrative responsibilities while coordinating projects across construction, vendors, and internal teams. The Executive Assistant will play a key role in keeping projects, schedules, and communications on track in a fast-paced homebuilding environment. APPLY NOW! Jobs.ALLinONEemployment.com Key Responsibilities * Provide high-level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence * Assist with project coordination related to new home construction, including tracking timelines, milestones, and deliverables * Prepare reports, presentations, contracts, and documentation for executive and project use * Serve as a liaison between executives, construction teams, vendors, subcontractors, and clients * Track project updates, follow up on action items, and help ensure deadlines are met * Maintain organized records, files, and project documentation * Support budgeting, invoicing, and vendor communications as needed * Handle confidential information with professionalism and discretion Qualifications * Proven experience as an Executive Assistant, Administrative Manager, or similar role * Project management or project coordination experience, preferably in construction, real estate, or homebuilding * Strong organizational, time-management, and multitasking skills * Excellent written and verbal communication skills * Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); project management tools a plus * Ability to work independently and adapt in a fast-paced environment Preferred Experience * Experience supporting executives in a construction or homebuilding company * Familiarity with construction timelines, permits, or vendor coordination

Job Description Position Summary The Executive Assistant (EA) to the CEO, CRO, and CFO plays a critical role in supporting executive leadership within Phoenix American Warranty. This position provides high-level administrative, operational, and coordination support while helping leadership stay focused on strategic priorities, revenue growth, compliance, and financial performance. The ideal candidate is highly organized, proactive, and comfortable operating in a regulated, fast-paced service industry where discretion, accuracy, and responsiveness are essential. Key Responsibilities: Executive & Leadership Support • Provide day-to-day administrative support to the CEO, CRO, and CFO, including calendar management, meeting coordination, and limited travel arrangements., • Serve as a central point of contact between executive leadership and internal departments such as Claims, Customer Service, IT, Payment Operations, and Accounting., • Anticipate scheduling conflicts and business priorities, proactively adjusting calendars and workflows., • Prepare agendas, presentations, reports, and briefing materials for leadership and operational meetings., • Draft and manage executive correspondence, internal communications, and leadership updates., • Coordinate leadership meetings, management reviews, and cross-functional working sessions., • Support communication related to revenue performance, operational metrics, and financial updates., • Support revenue leadership activities, including sales meetings, partner communications, pipeline reviews, and reporting coordination., • Maintain organized digital files and records related to executive initiatives, contracts, and key business documentation., • Help streamline internal processes and improve executive efficiency in a lean organizational structure. Qualifications: Required • 4+ years of experience supporting senior executives in a small to mid-sized organization., • Proven ability to support multiple executives in a lean, fast-moving environment., • Strong organizational skills with high attention to detail and follow-through., • Excellent written and verbal communication skills., • High level of professionalism, integrity, and confidentiality., • Experience in insurance, auto warranty, financial services, or other regulated industries., • Familiarity with CRM, policy administration, or financial systems., • Experience supporting revenue, finance, or operations leaders., • Executive judgment and discretion, • Proactive problem-solving, • Ability to prioritize in a multi-leader support role, • Strong interpersonal and relationship management skills This role supports an in-office or hybrid leadership team that is located in Miami, FL, and requires flexibility to accommodate executive schedules, peak business periods, and occasional after-hours support.

Job Description We are seeking a highly organized, professional, and discreet Executive Administrative Assistant to directly support our Chief Executive Officer (CEO), who is based out of our Miami headquarters. This is a vital, high-visibility role for someone who is proactive, manages logistics flawlessly, and can serve as a polished gatekeeper and operational hub for the executive office, often interacting with clients and staff who communicate in both English and Spanish. Key Responsibilities • Executive Support & Coordination: Manage the CEO’s dynamic calendar, scheduling meetings, internal check-ins, site visits, and operational reviews across Florida service areas., • Logistics & Travel Management: Coordinate all business logistics, including booking detailed travel arrangements (flights, hotels, ground transport) often required for rapid response to client or franchise locations., • Communication & Liaison: Act as the primary point of contact for the CEO, screening and prioritizing incoming calls, emails, and correspondence from clients, executive staff, franchisees, and vendors in both English and Spanish. Draft, proofread, and prepare professional correspondence, proposals, and internal memos., • Operational Meeting Preparation: Prepare agendas, compile operational reports, and organize briefing materials for weekly executive meetings, internal team huddles, and external client or investor presentations., • Office Management: Handle the CEO's administrative duties, including expense reporting, invoice processing, managing office supply inventory, and coordinating occasional internal events., • Experience: 3+ years of administrative support experience, with at least 1-2 years directly supporting a C-level executive (CEO, President, or COO), ideally within the security services, logistics, or related service industries., • Language Requirement: Must be professionally fluent (written and verbal) in both English and Spanish to effectively communicate with stakeholders, clients, and employees., • Location/Availability: Must be able to work full-time in the Miami, FL office., • Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM or project management software is a plus., • Organizational Skills: Exceptional organizational, time management, and problem-solving abilities, capable of thriving in a fast-paced, sometimes unpredictable, operational environment.

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida.Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets.The company specializes in acquiring and revitalizing

We are seeking an Executive & Personal Assistant will serve as a trusted partner to our CEO supporting a fast-paced high-growth business while seamlessly managing the day-to-day logistics of her professional and personal life. Typing,MailChimp,QuickBooks,Web Development,Personal Assistant Experi

QBE Benefits:/h3ullipHybrid Working a mix of working from home and in the office/p/lilip22 weeks of paid leave for family growth, with 12 weeks available to all parents on a gender-equal basis/p/lilipCompetitive 401(k) program with company match up to 8%/p/lilipWell-being program including holistic

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to three Vice Presidents overseeing HR Operations and HR for our brands.The successful candidate will efficiently mana Administrative Assistant, Executive, Administrativ

We are seeking a highly tech-savvy, resourceful, and proactive Executive Assistant to provide exceptional administrative and operational support to our Senior Executive.This role is central to enabling executive effectiveness through advanced digita Executive Assistant, Executive, Leadership, Suppor

Executive Administrative Assistant/h2pThe Executive Administrative Assistant of Office of Strategic Management provides critical administrative support to the SVP, Corporate Strategy, OSM, as well as supporting the OSM Team and day-to-day operation of OSM. This policy applies to all terms and condit

Plan and execute executive events, board meetings, and leadership workshops.

Works with limited direction from the senior executive and possesses a thorough knowledge of the organization. Provides administrative and secretarial support to senior executives, e. May coordinate the work of additional secretaries and administrative assistants.

Executive Assistant/h2pOur client is looking to hire an executive assistant to support and empower their C-level team and manage their social media channels.A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn

Virtual Executive Assistant/h2pMCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remo

Executive Assistant/h2pWe are seeking an Executive Assistant to support a senior executive in our Brand Management division.

The Executive Assistant 2 is advanced and highly responsible executive clerical and related administrative work reporting to a Corporate VP (Entire Function) or Entity CEO.

We have an exciting opportunity to support our Executive Leadership and Support team as an Executive Assistant based in Miami, FL. The Executive Assistant will provide administrative support to assigned executive leadership, serving as the point of contact for internal and external stakeholders. Col

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanc

We are seeking an experienced full-time Executive Assistant onside in Miami, FL.The ideal candidate will play a key role in managing expense reporting through SAP Concur, ensuring accuracy and compliance with company policies.Strong communication skills are essential, as you will interact with emplo

World Kinect is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. Minimum of 4+ years of experience as an Executive Assistant supporting C Suite level.

Location: 4300 Alton Road, Miami Beach, FL 33140 Position is fully onsite The person will be supporting clinical staff Standard administrative duties.

Partner closely with the Executive Leadership Team, Senior Executive Assistant, and cross-functional leaders to align priorities and maintain organizational flow. Senior Executive Assistant To The CEO. As the Senior Executive Assistant to the CEO, you'll operate at the heart of a fast-moving, global

Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 28,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties.With internationally renowne

Minimum 5 years of relevant experience, preferred in an academic/healthcare environment.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. Administrative Assistant/h2pThis is a position within Keller Executive Search and not

The Executive Assistant to the CEO will provide direct support to the CEO and one VP within the fast-paced environment of a quickly growing company, MaintainX. Executive Assistant or high-level administrative support role. Executive Assistant to the CEO.

As an Executive Assistant at Consor, you will provide high-level administrative and operational support to C-suite executives, serving as a trusted partner to executive leadership. You will manage complex executive calendars, coordinate travel, process expense reports, and support executive meetings

Administrative Assistant/h2pThis is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated A

Ten or more years of professional experience in an executive support or administrative position required with several years' experience as an Executive Assistant to a C-Suite executive. Reporting to the CEO, the Executive Assistant serves as a liaison for the CEO and to the Executive Leadership Team

Executive Personal Assistant to CSO. The Executive Personal Assistant to the CSO is a pivotal role responsible for managing the day-to-day administrative and personal needs of the CSO. This position ensures seamless coordination of schedules, communications, and tasks to support the executive in lea

We are seeking an experienced Executive Assistant to support the SVP / Chief Marketing Officer in a dynamic and fast-paced environment. This role requires a highly organized and resourceful professional with 812 years of experience supporting C-suite executives. Support the executive team by providi

Manage information flow in a timely and accurate manner. Outstanding organizational and time management skills. Act as the point of contact among executives, employees, clients and other external partners.

Schedules appointments; prepares external/internal correspondence; screens telephone calls and visitors; makes travel arrang Executive Assistant, Executive, Assistant, Benefits, Insurance. Provides administrative and secretarial support to senior executives, e.

Additional Information Executive Administrative Assistant to the General Manager and Director of Sales & Marketing Job Number 26210435 Job Category Administrative Location UNFRAMED Autograph Collection, 1685 Washington Ave, Miami, Florida, United States, 33140VIEW ON MAP (Autograph Collection, 1685

Thi Executive Assistant, Executive, Assistant, Support, Operations, Business Services, Insurance. MES Life Safety is seeking a highly organized, proactive, and professional Executive Assistant to provide critical administrative and operational support to our executive team, with a primary focus on s

Founded in 1950, Club Med pioneered the all-inclusive vacation concept and has become the global leader in its market.The company embodies an upscale, friendly, and multicultural spirit, operating 70 resorts in some of the most beautiful locations worldwide, as well as a cruise ship and luxury villa

Executive Assistant / Office Coordinator/h2pJoin a dynamic, high-growth real estate investment and development team that is reshaping city skylines and building some of the most exciting urban projects in South Florida.

We are currently looking for individuals to fulfill Part-Time and Full-Time Executive Assistant positions. We help match job seekers to the right jobs in either full-time or temporary positions.

Coordinate executive communications, including calls, emails and interfacing with clients - Routing as appropriate incoming/out-going e-mail and other types of correspondence - Scheduling, organizing and coordinating meetings, travel arrangements and Executive Assistant, Executive, Assistant, Busine

An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. Completes personal requests as needed (personal travel, errands, etc. Completes a broad variety of administrative tasks in addition to managing time and travel, including tr

The Opportunity: The purpose of this role is to provide high-level secretarial and administrative support to senior management, directors, and their teams, ensuring smooth operations an Executive Assistant, Analyst, Leader, Executive, Assistant, Management, Insurance, Technology.

The Executive Assistant/ Project Coordinator (PC) acts as a strategic partner to Consultant(s), managing and advancing all aspects of executive search and advisory engagements.This role serves as the central point of coordination—connecting internal team members while balancing the expectations an

Position Overview:As an Assistant Cook on a cruise ship, you will play a crucial role in supporting the culinary team in the galley kitchen.Under the supervision of the Executive Chef, Sous Chef, 1st Cook, and 2nd Cook, you will assist in food preparation, cooking, and other kitchen activities.Your

Global company in Luxury Beauty with multinational operations is looking for an Executive Assistant for its Regional Office based in Miami. Prior experience in beauty, luxury, or consumer goods strongly preferred.

Act as the primary point of contact among executives, employees, clients, and external partners. Superior organizational and time management skills.

We are seeking a highly organized and detail-oriented Remote Executive Assistant that sits in CST/EST to support the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, in close partnership with the Director, Office of the CFO. Partner closely with the Director, Office of the CF

Build digital workflows for agenda preparation, meeting packets, and automated pre-reads. We also participate in E-Verify* where applicable, to ensure employment authorization eligibility. Build digital workflows for agenda preparation, meeting packets, and automated pre-reads.

The Legal Executive Assistant- Personal Injury (PI) is responsible for supporting and enhancing the operational effectiveness of the firm's Personal Injury department across multiple states. Experience working with legal case management systems (Litify preferred). Experience working with offshore le