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Executive Personal Assistant to the Principal/Founder, Hospitality Company, Greenwich Village, NYC Our client, the Founder of a hospitality firm is looking for an Executive Personal Assistant to manage her busy life with a “high touch” service mentality. The ideal candidate has at least 5 years of experience supporting an entrepreneurial executive knowing how to switch gears quickly. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their offices in Greenwich Village. About the Job: • Support the Founder with complex calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed, • Arrange domestic and international travel arrangements and itineraries, personal and professional, • Coordinate key meetings and projects and collaborate with the team and act as a conduit, • Handle special projects both professional and personal; experience with creative projects a PLUS, • Arrange special events, dinners, • Expense reporting, personal and professional, • Handle customer mailings lists, • Personal work; take as much off her plate as possible so she can focus on the growing business,, • Special ad hoc projects, personal and professional, • At least 5 years of experience as an Executive Personal Assistant to an entrepreneurial, preferably in a creative or hospitality company or HNW principal, • Bachelor’s Degree, • Very detail oriented and organized with superior project management skills, • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence, • Microsoft Office Suite; tech savvy, • A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality, • Warm, engaging and agile

JRN #2330 A discrete New York-based private family seeks to hire a sharp and capable Personal Assistant who has experience working in a private family home setting, managing multiple projects related to the household staff, administrative work, and overall support to all family members. Must be comfortable working in a fast-paced environment, managing other staff, while at the same time building a positive and nurturing environment within the private home. Previous experience working with a family with children, supporting multiple family members, is a huge plus! Responsibilities: • Support the principals and family with their ever-changing calendars. Intricate, multiple calendar management, highlighting priorities, and rearranging appointments and meetings as needed, • Oversee all event management, vendor management & negotiations, including event planning, organizing, and coordination of any special events for the family, • Collaborate closely with the principal’s EA to ensure seamless coordination of daily logistics for the family, • Work collaboratively with executive staff and household staff, such as the Housekeeper, nanny, and Chef, to ensure consistent top-tier service levels for all properties., • Manage all household expenses for the NYC and Greenwich, CT residences, in partnership with other domestic staff., • Ensure all vendors go through an NDA and a background check, • Manage all insurance claims and update any that require renewal, and filing them properly for the family, • Conduct detailed research for any future trips, booking travel, reservations, hotels, and various activities based on the location., • Create detailed itineraries for domestic and international travel arrangements, including ground transportation, meeting times, meal arrangements, accommodations, and private jet travel., • Handle packages, deliveries, mail, email, thank you notes, and correspondence as needed, • Execute ad-hoc projects and tasks Requirements: • At least 5 - 10 years of relevant work experience in a private household or high-end hospitality setting, • Clean background and Outstanding references from previous positions, • Utmost sense of confidentiality and discretion, • Management and hands-on experience a must, • Strong work ethic, • Excellent interpersonal and analytical skills; ability to work with many different personalities, • Superb command of the English language, both written and oral, • Tech-savvy, leverages the benefits of technology to optimize workflow, • Proven leadership, management, and organizational skills with high standards for impeccable customer service and consistent accuracy in execution., • Superior project management and time-management skills, • Creative and critical thinker; problem solver; collaborates with influence, • Demonstrates flexibility and work efficiently to manage priorities, • US valid work authorization, • Valid Driver’s License Location: New York Compensation/Benefits: 120-160K Schedule: Monday-Friday 10am-7pm with flex and occasional weekend assistance

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. Within TKO, the Corporate Communications team helps enhance the company’s reputation and build understanding of our strategy, performance, and priorities among key financial and business audiences, as well as our employees worldwide. Position Summary: TKO is seeking a highly organized, detail-oriented, and proactive Corporate Communications Assistant to support corporate and financial communications. You will help keep the Corporate Communications team coordinated, support workflows and quarterly earnings, and assist with high-profile initiatives. The role offers hands-on experience working closely with senior leaders and executives, exposure to both public company communications and the sports and entertainment industry, and opportunities to take ownership, make an impact, and grow within a collaborative, high-performing team. This position is ideal for an early-career professional who thrives in a fast-paced environment and is eager to learn. Key Responsibilities: · Assist in researching and preparing materials including press releases, media briefings, fact sheets, award submissions, and other collateral · Manage daily media monitoring and coverage reporting around corporate news and announcements · Maintain media lists, speaker engagement calendars, and key corporate assets · Track deliverables and deadlines for team projects to ensure timely execution · Manage executive calendars, schedule meetings, and coordinate logistics · Maintain strict confidentiality and handle sensitive information with professionalism Qualifications: · 0–2 years of experience in communications, PR, journalism, or a related field (internships, academic work, or agency experience count) · Detail-oriented with strong communication, organization, and time-management skills; ability to thrive in a fast-paced environment and manage multiple projects simultaneously · High level of discretion and professionalism, especially when working in the presence of executives; ability to handle sensitive information and communicate appropriately · Digitally fluent with Microsoft Office and familiarity with social media platforms, content formats, and how storytelling resonates in a multi-channel world · Interest in sports and entertainment, with an understanding of the broader media ecosystem · Bachelor’s degree in Communications, Public Relations, Journalism, Marketing, Business, or a related field TKO unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices. TKO is an equal opportunity employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Actively seeking a Legal Administrative Assistant for a FULLY ONSITE and Full-Time Position within a Top Global Law Firm. The right candidate will have experience working in Professional Services or Law Firm for 1-2+ Years, with experience supporting senior leadership or Partners of a Firm. HOURS: Monday – Friday, 10 AM – 6 PM EST SCHEDULE | LOCATION: ONSITE | Manhattan PAY: $55 - $65K (Commensurate w/Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, Great PTO & Holidays IDEAL CANDIDATE REQUIREMENTS • H.S. Diploma or GED REQUIRED; Bachelor’s Degree PREFERRED, • 1-2+ Years of Experience in an Executive Assistant Capacity in a Law Firm or Professional Services Firm, • Experience in a Law Firm or Professional Services Firm REQUIRED, • Strong MS Office Suite Experience is REQUIRED, Chrome River is a PLUS, • Experience working with Legal Software PREFERRED ROLE RESPONSIBILITIES • Provide general in-office administrative support, • Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters, • Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs, • Prepare letters and enclosures; Prepare and submit expenses using Chrome River, • Photocopy, scan, and print documents, • Review and proofread documents, • Scan/e-file documents and provide back-up assistance with digital mail, • Assist with maintaining e-files and hard copy filing, • Provide Notary and witness services SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

Non-profit organization seeks an experienced Executive Assistant to support a C-level executive. Must have 10+ years of EA experience, preferably within the non-profit sector. This is a contract position with the potential to go permanent. Onsite 5 days/week in NYC Hourly pay rate: $45-55/hr (depending on experience) Hours: 9am - 5pm Responsibilities: • Manage the CEO’s calendar, ensuring efficient scheduling and prioritization of internal and external engagements., • Coordinate logistics for Board meetings, including scheduling, material preparation, and follow-up actions., • Facilitate communication between the CEO, Board members, and organizational leadership, ensuring alignment across departments., • Provide project management oversight for CEO-led initiatives, tracking timelines and ensuring accountability., • Arrange business-related travel for the CEO and Board members, including itineraries and expense reconciliation., • Process contracts, amendments, and invoices under the CEO’s purview, ensuring timely documentation., • Support Executive Team members with administrative and logistical needs as directed by the CEO., • Maintain discretion and confidentiality in handling sensitive information and competing demands. Requirements: • Bachelor’s Degree and at least 10 years of experience supporting C-suite executives in complex organizations., • Exceptional interpersonal, organizational, and communication skills for effective interaction with diverse stakeholders., • Proven ability to manage competing demands, prioritize tasks, and operate with strategic awareness., • Experience managing Board meetings and providing logistical support for senior leadership., • High integrity, discretion, and judgment in handling confidential information., • Ability to work on-site at least four days a week, with flexibility for Board meetings., • Strong calendar management and project oversight skills, ensuring timely execution of priorities., • Proficiency in managing travel arrangements and expense reconciliation for executives.

On Location, the leader in global sports and entertainment experiences and hospitality, is looking for an Executive Assistant to support the President of the Company. The ideal candidate must have the ability to work in a fast-paced environment and assist with a variety of administrative office tasks. This exciting role requires an assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. The ideal candidate is tenacious, displays great time management skills, and is knowledgeable about the sports and entertainment industries. This entry-level position serves as a training opportunity and provides a path for upward mobility. Duties: • Maintain an organized and structured approach to work and responsibilities to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects., • Manage calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed., • Schedule and coordinate travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs., • Demonstrate high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information., • Work closely with Executive team, as well as all Company Department heads., • Lead and participate on various projects along with other members of the team., • Liaise internally and externally as necessary with all levels of personnel, clients, and business associates with heavy emphasis on partners and agencies. Skills • Entry-level position with opportunity for upward mobility, • Experience in sports and/or entertainment strongly desired, • Bachelor's Degree preferred, • Outstanding organizational skills and the ability to multi-task and manage multiple projects simultaneously, • Self-starter with a robust work ethic, • Maintains discretion and confidentiality, • Excellent written and verbal communication skills, • Strong time management and prioritization skills, • Must have strong interpersonal skills and professional phone etiquette, • Proficient in Microsoft Word, Keynote, Google Apps and Outlook Travel: You may be required to travel on company business On Location is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Executive Personal Assistant Midtown Manhattan, NYC Full Time, Permanent Position Summary: Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: • Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support., • Manage personal errands and coordinate logistics between multiple locations, including the client’s home and office., • Conduct research, summarize findings, and present actionable recommendations., • Prepare documents, correspondence, and presentations for various personal and business needs., • Assist with medical and health-related paperwork, scheduling, and coordination., • Troubleshoot simple IT-related issues and provide step-by-step guidance on device management., • Liaise with household staff, track work progress, and oversee home maintenance projects., • Develop and maintain vendor relationships, ensuring service agreements and quality standards are met., • Maintain detailed records for subscriptions, car services, expenses, and home-related services., • Coordinate mail and package deliveries through certified mail, FedEx, and other methods., • Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning., • Lead and oversee special projects, track progress, and provide status updates., • Implement and manage administrative processes to enhance efficiency., • Flexibility to work extended hours, weekends, and at multiple locations as needed., • Additional responsibilities as assigned based on evolving client needs.

Administrative Assistant to IT Director – Downtown Financial Services Firm – $65k-$75k A boutique financial services firm in Downtown Manhattan is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support a Director of IT. This is a newly created role designed to enhance efficiency, streamline operations, and serve as a key liaison across the firm’s IT function. The ideal candidate thrives in a fast-paced environment, has excellent communication and follow-up skills, and enjoys building structure around complex workflows. This position offers broad exposure across IT operations, budgeting, vendor management, and project coordination. This position offers quality of life hours – 9am-6pm. Responsibilities: Executive & Departmental Support • Manage and prioritize the IT Director’s calendar, email inbox, meetings, and daily workflow, • Serve as the central point of contact for the IT department, ensuring timely follow-up on requests from partners and staff, • Assist with IT budgeting, financial planning, and ongoing expense tracking, • Oversee IT purchasing, contracts, subscriptions, and renewals, • Maintain a calendar of renewal dates, expirations, deadlines, and deliverables, • Maintain accurate and up-to-date IT department records, reports, inventory lists, and asset management databases, • Support IT projects and initiatives, including administrative tasks, documentation, and budget coordination, • Order supplies, support software/hardware coordination, and help manage incoming IT equipment, • Provide high-level administrative support as needed to ensure smooth day-to-day operations, • Assist with any additional IT or office-related tasks as required Qualifications: • Bachelor’s degree, preferred, • 2+ years of administrative experience, ideally in professional services or a fast-paced corporate setting, • Strong organizational skills with exceptional attention to detail, • Ability to manage multiple priorities and communicate effectively across teams, • Tech-savvy with a comfort level working alongside IT leadership, • Proactive, reliable, and able to follow through without heavy supervision Base Salary: $60k- $75k plus bonus and benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating 40 years as New York’s trusted boutique executive recruiting & staffing firm

Contact Details: 1.Poonam Khandelwal Email: Cell: (732) 797-9766 Job Title: Public Safety Planner Location: Brooklyn, NY (Onsite) Duration: 12 Months Years of Experience: 7+ Yrs. Required Hours/Week: 35hrs./Week Scope Of Services: Scheduling • Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes, • Coordinate resource allocation across multiple concurrent projects and initiatives, • Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities, • Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments, • Facilitate scheduling meetings and coordinate timeline dependencies between project teams, • Determine and define project approach, resource requirements, and team roles/responsibilities, • Develop project charter, scope statements, and project deliverables, • Create and manage project and communication plans, • Develop estimates and assumptions for schedule, effort, and cost using established models, • Build, maintain, and organize the project schedule, • Provide direct support to project managers in planning, executing, and monitoring project activities, • Track project deliverables, milestones, and performance metrics against established baselines, • Coordinate cross-functional team activities and facilitate communication between project stakeholders, • Assist in project risk identification, documentation, and mitigation planning, • Conduct data analysis to support project decision-making and performance optimization, • Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools, • Perform trend analysis on project schedules, • Create analytical reports and visualizations to communicate project insights, • Identify patterns and opportunities for process improvement across projects, • Assist with establishing and maintaining comprehensive document management systems for project files, • Ensure document version control, access permissions, and retention compliance, • Coordinate document review cycles, approval processes, auditing, etc., • Maintain project repositories, templates, and standardized documentation, • Support regulatory compliance through proper documentation and record-keeping, • Manage document distribution and stakeholder communication, • Support PMO functions including change requests, scheduling, and reporting, • Ensure project artifacts are stored correctly throughout the project life cycle Mandatory Skills/Experience: • A baccalaureate degree from an accredited college, • Minimum 4 years of experience working on medium to large scale projects, • At least 4 years of experience in Project Management services, • Advanced training and experience working in Microsoft Project, • Strong analytical and problem-solving skills with attention to detail, • Excellent written and verbal communication abilities, • Proven ability to manage multiple priorities and deadlines simultaneously, • Understanding of project management principles and best practices, • Experience with process improvement and organizational development, • Document management system experience on SharePoint, • Focal point of contact for project management, financial, administrative, and technical issues, • Proficient in MS Word, MS PowerPoint, MS Project, MS Visio, • Project Management experience including project planning, scheduling with significant project dependencies Desirable skills/experience: • PMP Certification., • Project Management experience managing third party service providers., • Background in data analytics, business intelligence, or process improvement., • SharePoint development, • Experience working with Smartsheet

Job Description Justification: • The Planner serves as a critical support function within the project management organization, providing comprehensive scheduling using Microsoft Project, analytical, and administrative support to ensure successful project execution., • This role combines strategic planning capabilities with detailed execution support, focusing on schedule optimization, data analysis, document management, and project coordination., • The successful candidate will work closely with project managers and cross-functional teams to maintain project momentum and deliver exceptional organizational outcomes. Scope Of Services Scheduling • Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes, • Coordinate resource allocation across multiple concurrent projects and initiatives, • Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities, • Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments, • Facilitate scheduling meetings and coordinate timeline dependencies between project teams, • Assist Project Managers on calendar management for project milestones, deliverables, and stakeholder meetings Project Planning & Strategy • Determine and define project approach, resource requirements, and team roles/responsibilities, • Develop project charter, scope statements, and project deliverables, • Create and manage project and communication plans, • Develop estimates and assumptions for schedule, effort, and cost using established models, • Build, maintain, and organize the project schedule, • Coordinate site visits when required so that all information and requirements can be discussed and aligned Assistant Project Management • Provide direct support to project managers in planning, executing, and monitoring project activities, • Track project deliverables, milestones, and performance metrics against established baselines, • Coordinate cross-functional team activities and facilitate communication between project stakeholders, • Assist in project risk identification, documentation, and mitigation planning, • Assist with preparing project status reports, presentations, and executive briefings Analytical Support • Conduct data analysis to support project decision-making and performance optimization, • Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools, • Perform trend analysis on project schedules, • Create analytical reports and visualizations to communicate project insights, • Identify patterns and opportunities for process improvement across projects, • Assist in forecasting and capacity planning activities Document Management • Assist with establishing and maintaining comprehensive document management systems for project files, • Ensure document version control, access permissions, and retention compliance, • Coordinate document review cycles, approval processes, auditing, etc., • Maintain project repositories, templates, and standardized documentation, • Support regulatory compliance through proper documentation and record-keeping, • Manage document distribution and stakeholder communication, • Create and update process documentation and standard operating procedures Administrative Support • Support PMO functions including change requests, scheduling, and reporting, • Ensure project artifacts are stored correctly throughout the project life cycle Mandatory Skills/Experience • A baccalaureate degree from an accredited college, • Minimum 4 years of experience working on medium to large scale projects, • At least 4 years of experience in Project Management services, • Advanced training and experience working in Microsoft Project, • Strong analytical and problem-solving skills with attention to detail, • Excellent written and verbal communication abilities, • Proven ability to manage multiple priorities and deadlines simultaneously, • Understanding of project management principles and best practices, • Experience with process improvement and organizational development, • Document management system experience on SharePoint, • Focal point of contact for project management, financial, administrative, and technical issues, • Proficient in MS Word, MS PowerPoint, MS Project, MS Visio, • Project Management experience including project planning, scheduling with significant project dependencies Desirable skills/experience: • PMP Certification., • Project Management experience managing third party service providers., • Background in data analytics, business intelligence, or process improvement., • SharePoint development, • Experience working with Smartsheet

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: • “Friendly and welcoming culture.”, • “Elegant” and “comfortable office space,”, • “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $125,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: • Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested., • Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones., • Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings., • Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team., • Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics., • Preparing frequent client-based trips and visits throughout the year., • Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: • Bachelor’s Degree required., • Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management., • Ability to coordinate effectively with in-person and remote executives and team members, • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents., • Practices discretion and confidentiality when handling sensitive information., • Flexibility to be responsive outside of work hours as needed., • Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

Location: New York, NY (4 days in-office / 1 day remote) Compensation: $115,000–$140,000 base salary + discretionary bonus Firm Type: Private Equity Overview A leading private equity firm in New York City is seeking a highly organized, detail-oriented Executive Assistant to support its Business Development and Investor Relations (IR) team. This individual will play a critical role in enabling efficient fundraising, client communications, and relationship management. The ideal candidate thrives in a fast-paced environment, anticipates needs, and maintains exceptional professionalism across internal and external stakeholders. Key Responsibilities Administrative & Operational Support • Provide proactive executive-level administrative support to senior leaders within Business Development and Investor Relations., • Manage complex calendars, coordinate internal and external meetings, and handle extensive scheduling across time zones., • Organize domestic and international travel logistics, itineraries, and expense reporting., • Prepare meeting materials, presentations, and briefing documents for fundraising and investor meetings., • Maintain meticulous organization of files, data, and team workflows. Investor Relations & Client Communication • Serve as a polished and reliable point of contact for investors, prospective LPs, consultants, and other external partners., • Draft, review, and coordinate investor communications, meeting follow-ups, and information requests., • Support the execution of fundraising processes, including tracking interest and managing the flow of materials to prospects., • Assist with planning investor events, roadshows, and conferences. CRM & Data Management • Own and maintain the team’s CRM database, ensuring accurate, timely data entry and reporting., • Track investor activity, touchpoints, meeting notes, and fundraising pipelines within the CRM., • Generate CRM-based reports and dashboards to support decision-making and outreach efforts. Qualifications • 3–6+ years of relevant experience, with prior Investor Relations experience required (private equity or broader alternatives experience strongly preferred)., • Prior CRM experience required (e.g., Salesforce, Dynamo, DealCloud, or similar)., • Direct experience with client or investor communication is a must, with strong verbal and written professionalism., • Exceptional organizational skills, attention to detail, and ability to manage competing priorities., • High level of discretion and judgment in handling sensitive information., • Proficiency in Microsoft Office Suite; strong PowerPoint and Excel skills preferred., • Strong interpersonal skills and ability to build trust across teams and with external stakeholders. What We Offer • Competitive base salary of $115,000–$140,000, commensurate with experience., • Performance-based bonus., • Collaborative, high-performance culture with exposure to senior leadership and key firm initiatives., • Opportunities to grow within business development and investor relations functions.

A prominent New York City-based nonprofit with a focus on healthcare is seeking an Executive Assistant to join the team on a temporary basis. Who You Are • You have 2+ years of administrative experience; nonprofit experience is a plus!, • Excellent written and verbal communication abilities, • Comfortable interacting with stakeholders with professionalism, discretion, and emotional intelligence, • Proficient in Microsoft Office (Excel, Word, PowerPoint) and experienced with databases; Salesforce knowledge is a plus, • Previous exposure to international health programs, fellowships, or diplomacy is a plus What You’ll Do • Provide clerical support such as calendar management, travel arrangements, expense reporting, and phone coverage, • Coordinate inquiries, track deadlines, schedule meetings, and maintain accurate records, • Organize and provide day-of coordination for virtual and in-person seminars and events, • Prepare correspondence and meeting materials, including presentations, • Maintain alumni contact information and assist with outreach efforts, • Assist finance team with reconciliation, reporting, and payment requisitions What Success Looks Like • Deadlines are consistently met and program operations run smoothly, • Meetings and events are well-coordinated with accurate materials prepared in advance, • Communication with internal teams, partners, and alumni is timely and professional, • Financial and administrative records are accurate and up to date, • You demonstrate adaptability and resourcefulness in supporting a dynamic international team Pay Rate Range: $30-35 per hour, based on experience Location: New York, NY – Hybrid Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I’ve worked with. Their global team shares a passion for solving their customers’ problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This a contract to perm opportunity with the expectation of full time conversion after 3 months. During the contract period, the position will be in office every day. Upon full time conversion, it will be 4 days in office with a flex work from home day located in midtown Manhattan, very close to all major transportation hubs. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They’re experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position: Administrative Assistant We are a leader in the reinsurance industry. To maintain our commitment to the highest quality service, we are seeking an Administrative Assistant. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure. Responsibilities Include: Travel • Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log, • Ensure team members have visas, all documents, papers and itineraries necessary for travel, • Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches/Dinners • On behalf of team members, coordinate meetings with clients/brokers/vendors, • Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below, • Manage all aspects of bookings and catering for client/broker lunches and dinners, • Book taxis for our employees and clients, • Prepare and organize printed materials and binders for meetings, • Other related support Customer Relationship Management (CRM) • Track client related meetings/events (including overseas meetings) in our CRM System, • Collect business cards and update contact details in CRM or follow up with meeting organizer for client's contact if not known; make changes to client profiles, • Develop working knowledge of clients/brokers and Company names Expenses • All aspects of timely expense management (in Concur and Dynamics 365) for team members, including receipt images in Concur or gathering receipts for business travel promptly and documenting the business purpose, • Set up expense reports on at least a monthly basis, • Follow-up to secure any expense approvals Visitor Log • Coordinate visitor log requests, • Communicate with other Executive Assistants as to who is coming in and details of visit, • Arrange desk assignments for visitors General / Office / Other • Provide administrative support for group meetings, whether onsite or offsite, • Provide back-up support for vacationing other administrative roles, • Assist with ad hoc projects, • Participate in the local and global Admin Team support team meetings, • Communicate with external contacts to exchange information as needed, • Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable), • Prepare FedEx shipments, • Assist with mail collection and distribution for your respective team(s), • Manage confidential affairs, • Maintain good working relationship with internal contacts, • Manage changing circumstances as they happen, sometimes on short notice, • Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time. Professional/Technical Competency Requirements: • Experience working in a matrixed global organization working across functions and geographies, • Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include senior management, internal clients, external clients and brokers, • Work efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude., • Must possess excellent oral and written communication skills, • Receptive to new ideas and is well organized, • React effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities., • Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner always, • Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share’ platforms (e.g. SharePoint, Office 365, etc.). Qualifications, Skills & Experience Requirements: • Bachelor’s Degree; business discipline preferred, • 5+ years of administrative assistant experience, • Experience in the Financial Services industry at a minimum with industry experienced preferred, • Our people are our most valuable resource and core to our success. This is a fast-paced business environment, demanding a strong work ethic and a results-oriented approach. We offer competitive compensation and benefits, a comprehensive talent development program, and a reward system in which employees share in the success of the company. We are an engaged member of the communities in which we live and work and have a locally-led giving philosophy with generous employee matching program, global and local community grants and employee volunteerism.

Global Asset Management firm is seeking a bright, college educated Executive Assistant with 4+ years' experience, to provide support their Legal & Compliance team. In addition to managing calendars, schedules, expense reports and travel coordination, the appropriate candidate will maintain company profiles and vendor information, onboard firms, respond to daily questions regarding legal billing, check accuracy of files, partner with stakeholders and assist finance with accruals and requests. Must have exceptional organizational skills, superior record keeping, solid communication and problem-solving capabilities, and a positive attitude. Proficiency in MS Office required and experience with Thomson Reuters a strong plus. Bachelors' degree a must with a resume that reflects stability and commitment.

Position Overview: The Executive Administrative Assistant provides high-level administrative and organizational support to the executive team. This role manages schedules, communication, document preparation, and basic operational support to ensure leadership can focus on strategic priorities. The ideal candidate is detail-oriented, professional, and experienced in supporting senior-level management. Primary Responsibilities: • Manage executive calendars, meetings, appointments, and travel., • Organize and prioritize incoming requests and follow up on action items., • Prepare meeting agendas, notes, summaries, and reports., • Draft, proofread, and send communications on behalf of executives., • Maintain digital files, shared drives, and documentation systems., • Support contract management, invoicing, and payment tracking., • Assist with onboarding and coordinating contractors and vendors., • Maintain administrative processes, checklists, and SOPs., • Create and update project folders, timelines, and task boards., • Monitor project progress and ensure deadlines are met., • Coordinate logistics for events, meetings, and speaking engagements., • Prepare materials, run-of-show documents, and follow-up communication., • Serve as a point of contact between executives, clients, and partners., • Manage inbox organization and email follow-up. Required Qualifications: • 3+ years of administrative or executive support experience., • Strong written and verbal communication skills., • Excellent organizational and time-management abilities., • Proficiency in Google Workspace and project management tools., • Ability to work independently and handle confidential information., • Strong attention to detail and ability to manage multiple priorities. Preferred Qualifications: • Experience coordinating events or travel., • Familiarity with Canva or similar presentation tools., • Experience supporting executives in fast-paced environments. Compensation: Competitive part-time compensation based on experience.

Job Title: Personal Executive Assistant to the Founder Location: New York City, NY Industry: Private Equity Employment Type: Full-Time Compensation: 120k-155k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, 24/7 support to the Founder. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder—protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support (24/7 Readiness): • Provide around-the-clock support to the Founder, ensuring availability to address urgent matters and travel changes, even outside standard business hours., • Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy., • Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries., • Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations., • Serve as a liaison between the Founder and key stakeholders, both internal and external., • Handle sensitive information and confidential documentation with complete discretion. Personal Support: • Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning., • Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations., • Handle personal travel arrangements, including vacation planning and family coordination., • Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: • Monitor and track follow-ups and deliverables across multiple business ventures and personal projects., • Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking., • Support special projects, offsite events, and strategic initiatives led by the Founder., • Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: • Bachelor’s degree preferred., • Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment—ideally within finance, private equity, or family office., • Demonstrated ability to provide 24/7 availability and handle after-hours needs with discretion and professionalism., • NYC-based or willing to relocate; strong familiarity with the city is essential., • Impeccable organizational and time-management skills; thrives in high-demand settings., • High emotional intelligence, problem-solving ability, and calm under pressure., • Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: • This is a full-time, in-person position based in New York City., • 24/7 availability is required due to the dynamic and demanding nature of the role., • Some travel and on-site presence at events or meetings may be required.

Executive / Personal Assistant to Hedge Fund Founder + Travel Seeking best-in-class executive support A top-tier investment firm is actively searching for a best-in-class executive assistant and / or an operations and logistics guru to contribute significantly in a collaborative environment where outstanding abilities, skills, and performance are valued highly. The group is open to applicants from a variety of professional and academic backgrounds. Key qualifications and skills will include: anticipating the principal’s needs and handling high-level interactions with confidence; prioritizing and managing multiple projects simultaneously while following through on issues in a timely manner; taking point on complex planning and logistics; and running a busy, dynamic executive calendar. Discretion and awareness of confidentiality and privacy concerns are of paramount importance. If you are the best at what you do and have high standards and goals, this can be a very lucrative position, and the firm is looking to hire for the long run. Starting salary is expected to be $150,000 - $170,000+ with significant room for growth. We would also welcome submissions from best-in-the-business individuals commanding higher compensation. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a leading AI firm, is seeking an Executive Assistant to support their Founder in their New York City Office. The ideal candidate is organized, dynamic, and thrives in a fast-paced environment. This is a fantastic opportunity to join a high growth start up on the ground floor. Onsite: 5 days a week in NYC Salary: 140-190k base + Equity Package + Benefits Responsibilities: • Provide strategic and operational support to Founder, • Manage daily calendar, including scheduling meetings and appointments, • Coordinate travel itineraries, accommodations, and expense reports, • Assist with meeting preparation, logistics, agendas, and follow ups, • Act as the gatekeeper for Executive handling internal and external communications, • Ad hoc projects Requirements: • 7+ years of executive experience supporting C-Level executives, ideally in high-growth startups, VC, or public tech, • Exceptional organizational skills and the ability to juggle multiple priorities in a dynamic environment, • Bachelor’s degree, • Excellent communication skills both written and verbal, • Proactive problem solver, • Ability to multitask and manage shifting priorities Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a leading global investment firm, is seeking an Executive Assistant to provide high-level support to several senior investment professionals in their New York office. This is an exceptional opportunity to join a fast-paced, collaborative environment and contribute meaningfully to a dynamic team. Key Responsibilities: • Manage complex calendars and coordinate all logistics for internal and external meetings, • Arrange detailed domestic and international travel and prepare comprehensive itineraries, • Track high volumes of business expenses; prepare and process expense reports, • Assist with planning and hosting meetings, events, and team activities, • Serve as a key liaison across teams and with external stakeholders; demonstrate strong interpersonal skills and the ability to work effectively with a variety of personalities, • Provide back-up coverage for other Executive Assistants as needed, • Bachelor’s degree preferred, • Minimum of 5+ years of administrative experience in a corporate environment, ideally within asset management or investment banking, • Technologically adept with strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint, • Comfortable operating in a fast-paced, real-time environment with shifting priorities, • Exceptionally organized with strong attention to detail; able to prioritize and manage multiple tasks seamlessly, • Excellent written and verbal communication skills; able to build strong working relationships across all levels New York, NY (Hybrid - 3 days in office) Compensation: • Expected annual base salary: up to $115K + paid overtime + discretionary bonus

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role – Midtown Manhattan, NYC HQ Overview Our client, a well established and fast-growing luxury brand management firm based in Midtown Manhattan, is seeking an Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic environment. This role is ideal for a candidate with a proven track record of supporting senior executives. You’ll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. This is a full-time, permanent position - offering excellent benefits, bonus as well as company stock in the firm. Core Responsibilities • Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization, • Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion, • Draft, edit, and manage executive-level correspondence, reports, and internal communications, • Track cross-functional projects, key deliverables, and action items to ensure seamless execution, • Coordinate domestic and international travel arrangements and detailed itineraries, • Process expense reports and handle time-sensitive administrative requests Qualifications • Hands on experience supporting a C-suite executive in a fast-paced, professional environment, • Exceptional communication skills (written and verbal) with executive presence and professionalism, • Strong organizational abilities with the capacity to manage multiple priorities, • High degree of discretion and sound judgment when handling confidential matters, • Tech-savvy and proficient in Microsoft Office and other business platforms, • Calm under pressure, proactive, and solutions-focused What’s Offered: • Annual bonus, • Equity participation / Significant shares of Company Stock, • 401K with employer match, • Comprehensive medical, dental, and vision insurance, • Generous PTO and paid holidays, • Exceptional team culture with long-term growth opportunity

We are seeking a detail-oriented and proactive Marketing & Administrative Assistant to support our client's marketing operations and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects, and is passionate about organizational excellence. The ideal candidate has strong administrative skills including Microsoft Excel and Word (mail merge, formatting, etc.)This role is 2 days a week in office and 3 days remote and offers a competitive base compensation and benefits package. Key Responsibilities: • Oversee production of promotional items and print materials, • Manage the organization’s online store and maintain inventory, • Organize and manage digital assets, files, photos, and marketing collateral, • Coordinate logistics for delivery of marketing materials to regional offices and events, including shipping and tracking, • Serve as liaison with Accounts Payable; process and file vendor invoices, • Update records in response to returned direct mail, • Bachelor’s degree in communications, marketing, English, journalism, or related field preferred, • Excellent written and verbal communication skills, • Strong computer proficiency (Microsoft Office, Internet); familiarity with WordPress, Adobe Creative Suite, Canva, and media management tools is a plus, • Basic graphic design skills preferred, • Tech-savvy and quick to learn new software, • Experience with project management platforms (e.g., Asana) is a plus, • Exceptional organizational and time management abilities, • Strong interpersonal skills and a customer service mindset, • Dependable, diplomatic, and able to work both independently and as part of a team “Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements”

Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: • Answer and direct phone calls, • Assist in the preparation of regularly scheduled reports, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: • 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality, • Knowledge of office management systems and procedures, • Proficiency in MS Office, • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task

Executive Assistant Investment Banking/Financial Services New York, NY Base $120-140 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Executive Assistant & Office Manager (EA / OM) role at represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations. Responsibilities • Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management, • Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting, • Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding, • Support business development, talent acquisition and firm development efforts as needed, • Contribute to creating a high-performing and inclusive culture, • Plan New York office and firm wide events, • Serve as the culture keeper for the office, • Share and manage best practices, • Bachelor’s degree from a top undergraduate program, • Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy, • Excellent written and verbal communication skills including strong e-mail etiquette, • High degree of maturity with a proven ability to interact with senior executives, team members and external partners, • Experience with Concur and / or Intapp preferred, • Experience with office moves and / or build outs preferred, • Ability to successfully work in a small, collaborative team environment, • Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting, • Proven track-record of success in high pressure, time-constrained environments, • Top-tier organizational skills and attention to detail, • Self-starter and entrepreneurial spirit

Job Title: Public Safety Planner Labor Category: Specialist 1 Location: 2 MTC Brooklyn NY Job Type: Contract Work schedule: Monday- Friday 9 AM to 5 PM Duration: 12 Months Pay Rate: $50 per hour Job Description /Justification The Planner serves as a critical support function within the project management organization, providing comprehensive scheduling using Microsoft Project, analytical, and administrative support to ensure successful project execution. This role combines strategic planning capabilities with detailed execution support, focusing on schedule optimization, data analysis, document management, and project coordination. The successful candidate will work closely with project managers and cross-functional teams to maintain project momentum and deliver exceptional organizational outcomes. SCOPE OF SERVICES Scheduling • Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes, • Coordinate resource allocation across multiple concurrent projects and initiatives, • Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities, • Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments, • Facilitate scheduling meetings and coordinate timeline dependencies between project teams, • Determine and define project approach, resource requirements, and team roles/responsibilities, • Develop project charter, scope statements, and project deliverables, • Create and manage project and communication plans, • Develop estimates and assumptions for schedule, effort, and cost using established models · Build, maintain, and organize the project schedule, • Provide direct support to project managers in planning, executing, and monitoring project activities, • Track project deliverables, milestones, and performance metrics against established baselines, • Coordinate cross-functional team activities and facilitate communication between project stakeholders, • Assist in project risk identification, documentation, and mitigation planning, • Conduct data analysis to support project decision-making and performance optimization, • Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools, • Perform trend analysis on project schedules, • Create analytical reports and visualizations to communicate project insights, • Identify patterns and opportunities for process improvement across projects, • Assist with establishing and maintaining comprehensive document management systems for project files, • Ensure document version control, access permissions, and retention compliance · Coordinate document review cycles, approval processes, auditing, etc., • Maintain project repositories, templates, and standardized documentation, • Support regulatory compliance through proper documentation and record-keeping, • Manage document distribution and stakeholder communication, • Support PMO functions including change requests, scheduling, and reporting · Ensure project artifacts are stored correctly throughout the project life cycle. MANDATORY SKILLS/EXPERIENCE Note: Candidates who do not have the mandatory skills will not be considered • A baccalaureate degree from an accredited college, • Minimum 4 years of experience working on medium to large scale projects, • At least 4 years of experience in Project Management services, • Advanced training and experience working in Microsoft Project, • Strong analytical and problem-solving skills with attention to detail, • Excellent written and verbal communication abilities, • Proven ability to manage multiple priorities and deadlines simultaneously, • Understanding of project management principles and best practices, • Experience with process improvement and organizational development, • Document management system experience on SharePoint, • Focal point of contact for project management, financial, administrative, and technical issues, • Proficient in MS Word, MS PowerPoint, MS Project, MS Visio, • Project Management experience including project planning, scheduling with significant project dependencies. DESIRABLE SKILLS/EXPERIENCE: • PMP Certification., • Project Management experience managing third party service providers., • Background in data analytics, business intelligence, or process improvement., • SharePoint development, • Experience working with Smartsheet

Our client, a boutique luxury global fashion brand, is seeking an Executive Assistant and Office Manager to support their executive leadership team and day-to-day operations in their NY office. The ideal candidate will be able manage administrative functions, coordinate cross-border communications, and provide high-level executive support. Responsibilities • Provide comprehensive administrative support to senior executives, including calendar management and meeting coordination and preparation, • Manage global and domestic travel arrangements including itineraries, • Prepare expense reports, presentations, and correspondence on behalf of executives, • Coordinate internal and external communications including global retail partners and stakeholders, • Oversee operations for New York Office including inventory, vendor relationships, and facilities management, • Coordinate with HR, IT, and Finance departments to support operational needs Qualifications • Bachelor’s degree, • 3+ years of experience in administration or office management, • Excellent written and verbal communication skills, • Strong organizational and multitasking skills, • Proficiency in Microsoft office, • Ability to work independently and handle sensitive information with integrity Please submit your resume for consideration! You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Director of Physician Assistant Studies.Prestigious public research university.The Company is seeking an Executive Director for its Physician Assistant Studies program.The successful candidate will serve as the academic and administrative leader of the department, with a primary focus on m

Support Managing Partner - Hybrid Schedule.This Jobot Job is hosted by: Scott Rundlett.Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $85,000 - $110,000 per year.We’re a forward-thinking law firm with hundreds of attorneys advising clients acros

Mandarin Speaking Executive Assistant (Remote). Location: This is a remote job. And we're looking for a Mandarin Speaking Executive Assistant to start immediately!.

If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thri

Executive Assistant To The General Counsel.As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries.Some 20,000 financial services and healthcare organizations, from the world's larges

Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized pr

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading ins

Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. Our Total Rewards package reflects the investments we make in our colleagues to help them

C-Suite executive as a Personal Assistant. Book personal appointments and travel as needed.

The Executive Assistant will represent and support the President for North America with communications, expense management, and general team/office support. Schedule meetings and maintain the Executive's daily and long-term calendar in a manner that provides the most effective use of the Executive's

Our client, a well-financed growing AI firm that serves the healthcare sector is looking for an Executive Assistant to support CEO and C-Suite Executives as well as be the go to to manage their new office space. Executive Assistant to C-Suiet Executives, preferably in Tech or Finance. Executive Assi

Reporting to the Assistant Executive Director for People and Engagement/Chief People Strategy Officer the Executive Assistant and Project Operations Specialist will support in ensuring that communication is clear, workflows are consistent and help ensure projects stay on task. Executive Assistant An

Our client is a NYC based executive who runs a non-profit is looking for an experienced executive assistant/personal assistant to provide personalized support in tasks related both to the work of the non-profit as well as in tasks related to the executive's home and personal needs. Executive Assista

The Executive Administrative Assistant will provide a full range of administrative support to the SVP, CNN Ad Sales and one Vice President including, but not limited to: strategic time management and organization for executive's calendar and time, arrange travel, maintain Outlook calendar, schedule

Executive Administrative Assistant. This position is responsible for enhancing the Executive's effectiveness by providing information management support, administrative support and organizational support to the executive. This position will be responsible for handling a wide range of administrative

The Executive Administrative Assistant provides high-level administrative and organizational support to the executive team. Serve as a point of contact between executives, clients, and partners. Experience supporting executives in fast-paced environments.

An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Responsibilities for the Executive Administrative Assistan

As the Executive Assistant for New Leaf Organization, you will play a pivotal role in the organization by serving as the first point of contact and providing administrative support to various projects and teams.

Performs a variety of secretarial duties and associated matters of general affairs to relieve General Manager, as well as other Managing Directors and department staff of clerical/administrative business details, including but not limited to, scheduling, preparing reports, answering phones, distribu

Global Asset Management firm is seeking a bright, college educated Executive Assistant with 4+ years' experience, to provide support their Legal & Compliance team.

T. Edward Wines & Spirits is driven by a simple yet powerful mission: our philosophy is built on trust, freedom, and a desire to bring a diverse and exciting array of wines and spirits that we love to the world. You will be a partner on a very dynamic team of passionate professionals. Position Summary: We are seeking a highly organized, proactive, and discreet Executive Assistant to support the Chief Growth Officer (CGO) of T. Edward Wines & Spirits. This role is pivotal in enabling the CGO to focus on strategic growth initiatives, supplier relations, brand development, and executive leadership. The ideal candidate is a master at prioritization, thrives in a fast-paced environment, and brings a high level of emotional intelligence, discretion, and professionalism. Key Responsibilities: Administrative & Executive SupportALL\tManage daily schedule, prioritize and coordinate meetings, calls, and travel (domestic and international) \tAudit weekly calendar, block time for deep work, travel, etc. \tPrepare daily briefing docs \tMonitor and triage high-volume email inbox; draft, proofread, and send communications on behalf of the CGO \tServe as a gatekeeper and liaison, ensuring clear communication between the CGO and internal/external stakeholders. \tPrepare meeting agendas, notes, recaps, and follow-ups; track progress on action items \tHandle expense reports, receipts, and budget tracking with Finance \tCreate Executive travel itineraries and scheduling, book hotels/flights etc. Strategic & Project Support \tAssist with preparation and editing of presentations, strategic documents, proposals, and reports \tSupport coordination and execution of key initiatives across departments working in collaboration with the Marketing Department \tCollaborate with marketing, operations, and finance to help move projects forward and ensure alignment with CGO priorities \tMaintain and update project trackers, dashboards, and internal communications tools \tAttend core meetings and take notes, provide recap/summary Relationship Management \tHelp manage and maintain key supplier, distributor, and client relationships, including scheduling, correspondence, and event support \tAssist in preparing personalized communications and recognition for supplier/partner milestones \tCreate and maintain a direct line of contact with counterparts at client groups \tBuild relationships and direct line of contact with sample submission editors at the major trade publications \tRepresent company at trade tastings and events Confidential & Special Projects \tSupport HR- and personnel-related matters with discretion \tCoordinate CGO's internal leadership initiatives, wellness weeks, and special events \tPerform research and benchmarking as requested, often on tight timelines Preferred Qualifications: \tExceptionally strong written and verbal communication skills \tMeticulous attention to detail and follow-through \tProficiency in Microsoft Office, and project management tools \tAbility to anticipate needs and act with appropriate urgency \tStrong emotional intelligence, discretion, and grace under pressure \tA passion for hospitality, wine, spirits, or luxury/lifestyle industries is a plus \tA background in communications, business, hospitality, or marketing Job category: General Administration and Other