Executive assistant jobs in Troy, New York - Page 2Create job alerts

Become an integral part of a new strategy within J.Morgan Chase Asset Management's Private Capital team where you will have the opportunity to work in a fast-paced and entrepreneurial organization.This role provides a platform for professional growth and skill enhancement.Be part of a team that is r

Executive Administrative Assistant. As an Executive Administrative Assistant supporting Commercial Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client ticket

Executive Secretaries / Administrative Assistant. ECLARO is looking for an Executive Secretaries / Administrative Assistant for our client in Albany, NY.

Executive Administrative Assistant. As an Executive Administrative Assistant supporting Commercial Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client ticket

As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clients and their correspondents; Provide consistent an

Job Description *Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The Sr. Executive Counsel, Real Estate will serve as a lead legal strategist for ESD most complex real estate and economic development initiatives. Reporting to the General Counsel, this person will manage the legal lifecycle of large-scale projects that drive regional economic growth. WORK PERFORMED: • Drafting and negotiating all legal documents necessary for implementation of ESD real estate and economic development projects;, • Act as a liaison to chamber on all real estate legal matters; Provide counsel and strategic advice to ESD’s real estate development and to other ESD departments as well as ESD management as needed;, • Provide high level strategic counsel to the Real Estate department and executive chamber on project feasibility, risk allocation and dispute resolutions., • Work with interdisciplinary teams of in-house staff and outside consultants (Including private developers, State and local government entities, outside counsel, environmental consultants, architects and others) to develop General Project Plans for single and multi-parcel real estate development projects for commercial and mixed uses Statewide;, • Represent ESD on all aspects of general corporate matters including the drafting, negotiation and/or review of diverse corporate documents by and among public and private parties;, • Assist in ensuring compliance with UDC Act, all UDC legislation and related laws and regulations;, • Perform administrative and other tasks assigned by the General Counsel and Deputy General Counsel;, • Supervise assistant, associate counsels, senior counsel, interns and outside counsel and consultants for ESD., • Lead the legal response to Freedom of Information Law (FOIL) requests, ensuring transparency while protecting privileged or proprietary information., • Legislative Drafting;, • Corporate Governance including reviewing, drafting and interpreting Director’s Materials and Resolutions; MINIMUM REQUIREMENTS: Education Level Required: J.D. plus admission to the New York State bar. Relevant Experience required: A minimum of ten (10) years of general legal experience in real estate and one or more of the following areas preferred: Financing and/or other corporate transactions. Exceptional analytical and problem-solving skills with the ability to think strategically and provide business – practical legal advice a strong plus. Ideal candidate will have relevant in-house or public sector experience, including exposure to large-scale development projects. Experience working in government or as outside counsel to governmental entities preferred. Knowledge of construction and zoning laws and regulation is desirable. Knowledge Required: Excellent verbal and written communication skills and negotiation skills. A minimum of 50% in-office presence is required.

Job Description Employment Type: Full-Time FSLA: Salary/Exempt Division: Project Management Department: Project Management Reports to: Project Executive Supervisory Duties: Yes Salary Range: $116,000 - $150,000 The Project Manager (PM) will serve as a main point of contact and corporate representative for all project stakeholders, including Owners, OPMs, Developers, Architects, Engineers and Subcontractors. The PM is responsible for oversight of the entire project’s life cycle including budget, cost, schedule, risk, resource management and safety while providing exceptional customer service. The PM will oversee the implementation of a Raving Fans action plan and play a key role in business development including networking events, marketing initiatives, proposal preparation and interviews. Responsibilities / Essential Functions • Involvement and support throughout the proposal and preconstruction processes., • Work closely with estimating and purchasing during the procurement/buy-out phase of the project., • Provide constructability reviews of drawings and budget updates, as necessary., • Review and management of project team and staffing requirements., • Attend and run weekly owner/architect/contractor (OAC) project and subcontractor meetings; manage preparation and distribution of meeting minutes., • Continuously coordinate with field staff (General Superintendent, Project Superintendent, Assistant Superintendent, Safety Manager, etc.) on project goals, budget and schedule., • Overall management of project financials, including cost reporting, monthly requisitions, review and approval of invoices, ensure timely completion, management of the requisition process to maintain cash flow throughout the project and address/communicate issues proactively and promptly., • Budget forecasting., • Change Management (including negotiation of disputes as necessary)., • Represent Consigli with Owner, Architects, Consultants, Government Authorities, Vendors and Subcontractors., • Main point of contact for Owner communication and reporting., • Mentor staff: manage multiple team members on large complex or multiple projects., • Provide evaluation(s) of team members on performance and identify training needs. Conduct training and development of others., • Provide oversight and management of project controls including RFIs, submittals and material delivery tracking with support from APM and PE., • Oversight of Material Delivery tracking and reporting., • Oversight of meeting agenda, the development of minutes and reporting., • Maintain close relations with subcontractors, including early notification of submittal & material delivery schedule expectations., • Assist the Project Superintendent and other team members in the resolution of all critical issues with a focus on quality, cost, and schedule. Provide documentation as necessary., • Monitor executed subcontracts and insurance certificates; verify contracts and insurance are in place prior to commencing work., • Work closely with Project Scheduler to update and distribute project master schedule with input from Superintendent and project teams., • Complete and implement project closeout checklist., • Manage the timely close out documentation process for assembly and submission to the Design Team and Owner., • Provide oversight and coordination of the work; manage issuance and completion of punch list to Subcontractors; drive project to completion., • Observations and Field Reports: work with project team to conduct field walks as necessary and compile any corresponding documentation accordingly. Review Design Team field reports and work with required parties to resolve open items and drive resolution., • Perform regular safety walks with field and safety staff and record observations., • Assist in preparation and present at interviews for project pursuits., • Take lead in the development and management of optimal project profit opportunities including self-perform trades. Key Skills • Strong communication skills., • Ability to review, understand and support all change management processes., • Strong initiative and problem-solving abilities., • Ability to multi-task and self-prioritize., • Motivated and driven., • Ability to work in a team environment with a primary focus on collaboration., • Excellent written and verbal presentation skills. Required Experience • A Bachelor's degree in engineering, Construction Management or Architecture preferred., • 5+ years of experience within the construction industry in project management or similar role., • OSHA-10 and OSHA-30 preferred., • Additional proficiencies may include cost management software (Timberline, Sage preferred), scheduling software (Primavera P6 preferred) and construction management software (Procore preferred).

Job Description *Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The Senior Project Manager will be a dynamic, highly organized, and experienced professional responsible for the end-to-end management, administration, and execution of multiple, complex planning, economic development, and real estate development projects essential to GO-SEMI’s strategic initiatives. The core objective of this role is to significantly expand site readiness and bolster the semiconductor supply chain across New York State. This requires ensuring a portfolio of projects—from initial planning and site acquisition to infrastructure build-out and regulatory approvals—are delivered on scope, on time, and within budget, successfully navigating a landscape of numerous interdependencies and diverse public/private stakeholders. The Senior Project Manager is expected to operate with a high degree of autonomy, serving as a central nexus for project information and coordination. They will act as the principal liaison between the Assistant Vice President (AVP) of Planning and all external parties, including consultants, legal counsel, developers, community groups, and all levels of government (federal, state, and local agencies). Success in this role hinges on the ability to proactively identify, map, and mitigate systemic risks and interdependencies inherent in large-scale, politically sensitive development projects. WORK PERFORMED: • Oversee and manage specific projects or initiatives as delegated by the AVP., • Coordinate cross-functional teams to ensure project milestones, objectives and schedules are achieved., • Prepare and facilitate regular meetings and communications with ESD leadership, agency partners, and project stakeholders, including preparing agendas, taking minutes, and following up on action items., • Provide project-specific oversight, guidance and schedule tracking for federal/state/local environmental reviews, permits, and approval processes, identifying potential issues and proposing solutions to keep projects on track., • Assemble, curate and manage information systems, such as databases, site inventories, GIS mapping, project management software and custom project trackers., • Prepare and review documents, reports, project schedules and presentations for accuracy and completeness., • Review and synthesize technical data and reports related to community planning, zoning, site development, real estate and infrastructure systems., • Support the AVP in the development and implementation of GO-SEMI/ESD strategic projects and initiatives., • Collaborate with the AVP to identify opportunities for improvement and innovation within the office., • Drive the development of new technological, data collection/management and information sharing initiatives in response to shifting strategy and opportunities., • Other projects and duties as assigned by the Executive Director. MINIMUM REQUIREMENTS: Education Level Required: Bachelor’s degree in urban planning, business administration, management, or a related field (master’s degree preferred). Associate’s degree with 7 years direct, relevant experience may substitute. Relevant Experience required: A minimum of five (5) years of experience required. Proven experience in a leadership or administrative role, preferably in economic development, real estate development or urban planning. Strong organizational and time-management skills, with the ability to manage multiple priorities. Experience working with architecture, engineering and planning consultant industry desired. Knowledge Required: Excellent written and verbal communication to skills including ability to communicate clearly in public settings, is critical. High competency in using Microsoft Office (Word, Excel, Access, Outlook & PowerPoint). Proficiency in ArcGIS and project management software (e.g Monday.com). Demonstrated ability to work independently and collaboratively within a team. Strong attention to detail and independent follow-through are highly important. High level of discretion and confidentiality. This position will work closely with the AVP and other senior ESD leaders to support overall success of the GO-SEMI office. ALTERNATE MINIMUM REQUIREMENTS FOR INTERNAL CANDIDATES: A minimum of 5 years of satisfactory service in another (relevant) position with Empire State Development. Up to 2 years of accredited post-secondary education, or service in the U.S. military may be substituted for service at ESD.

Job Description Are you Ready to Launch Your Career? ???? Join us in our mission as the Assistant Director of Facilities - McCloskey at Catholic Charities of Housing Office. Imagine yourself as part of an organization with a profound commitment to making a positive impact. When you choose Catholic Charities, you step into a world of endless opportunities, where your efforts collectively contribute to a brighter community. We consider it a privilege to make a meaningful difference, and we love what we do. At Catholic Charities hiring decisions are personal. So personal, in fact, that every application is screened by a member of the HR team or a trained hiring manger! As the Assistant Director of Facilities - McCloskey, you will play a pivotal role in individuals' lives, making a significant impact through: • Provides direct and regular supervision to all maintenance technician staff employed or contracted by the CCHO or MCSC., • Maintains a system to record and track all tools and equipment belonging to CCHO maintenance department., • Responsible for the implementation of preventive maintenance procedures for heating, plumbing and electrical systems., • In conjunction with the Director of Facilities, serves as a consultant to the Catholic Charities Executive Directors for property and maintenance questions., • Responds to emergencies during “off hours”., • Participates in Section 8, Building Code, and Regulatory Agency inspections., • Manages work orders utilizing organization-provided software., • Troubleshoots and repairs equipment, machinery, and systems., • Ensures the completion of maintenance tasks including but not limited to painting, dry wall, carpentry, plumbing, electrical, and HVAC repairs. Assistant Director of Facilities - McCloskey Salary: $ 62,355 annually Assistant Director of Facilities - McCloskey Schedule: 37.5 hours/week • Monday - Thursday 8:30am - 5:00pm, • Friday 8:30am - 3:30pm Qualifications: • Associate's degree in a related field, • 1 - 3 years of experience working with a diverse population, • VALID driver’s license, proof of current car insurance and registration and access to a reliable, working vehicle We value work-life balance and offer some stellar benefits: • For benefit-eligible positions:, • Health/Dental/Vision/Life Insurance, • Retirement planning options, • Generous Time Off (as an eligible employee, you will accrue up to 23 days off in your first year, based on your standard work day), • A collaborative work environment, • Click here to view our benefit brochure! Employee Assistance Program * Employee Discounts (movie tickets, hotels, flights, amusement parks, etc.) * Exciting referral bonuses * Ongoing training and development * Recognition and Awards * Career Growth * A collaborative team culture Catholic Charities is proud to be an Equal Opportunity Employer, fostering a workplace where every individual can shine their brightest. Applicants have rights under Federal Employment Law: Family and Medical Leave Act (FMLA) Equal Employment Opportunity (EEO) Know Your Rights Employee Polygraph Protection Act (EPPA)

Prior experience working in a New York State Health Department secure, confidential law enforcement environment Manage executive schedules and travel arrangements Managing executive schedules and coordinate travel arrangements Coordinate the executive(s) travel arrangements Make travel arrangements

Well-regarded university is in need of a talented Executive Assistant to provide high-level administrative support to the Vice President.

Executive Assistant / Life Manager (Founder Support Hybrid Personal + Business). We are seeking a high-performance Executive Assistant / Life Manager to support a fast-paced founder across both business operations and personal life management.

Executive Wealth is seeking a highly organized and detail-oriented. Ayco Executive Wealth helps clients achieve their financial goals through guidance across employee benefits, tax planning, and investments.

Executive Assistant / Life Manager (Founder Support Hybrid Personal + Business). We are seeking a high-performance Executive Assistant / Life Manager to support a fast-paced founder across both business operations and personal life management.

The incumbent will be responsible for a variety of duties involved in food preparation, event meal planning, and/or the maintenance of an assigned facility.The desired candidate must be comfortable with high level interactions and have the ability to work a variable schedule with on-call capacity to

The New York State Executive Chamber is seeking a professional, trustworthy Executive Assistant to join our Administrative Team. The Executive Assistant provides a variety of duties of moderate scope and complexity, ensuring effective coordination, and operational support for assigned principals. Ab

This high-level position offers a unique opportunity to influence critical initiatives, coordinate executive operations, and engage with key stakeholders in a fast-paced environment. Proven experience supporting executive teams or senior leadership. Minimum of 3 years supporting senior leadership or

Our client, a leading venture capital firm, is seeking a Temporary Executive Assistant/Personal Assistant to support a managing partner. Organizing documents and ensuring accurate execution by Nick Providing ad hoc scheduling and travel booking support to additional team members as needed, especiall

Executive Secretaries and Administrative Assistants.

The incumbent will be responsible for a variety of duties involved in food preparation, event meal planning, and/or the maintenance of an assigned facility.The desired candidate must be comfortable with high level interactions and have the ability to work a variable schedule with on-call capacity to

The Executive Assistant will support the Executive Director, Chief of Staff and other members of the Executive team in administrative functions such as scheduling, correspondence management, task and document tracking, and coordination. The Executive Assistant will serve as a leader in planning and

Name Executive Chamber Human Resources. Duties Description -Provide administrative support to members of the Executive Chamber staff to ensure efficient and effective operations. Serve as liaison between other Executive Chamber Staff, State agencies, State officials and legislative personnel.

Executive Secretary/Administrative Assistant.

Reporting directly to the Chief of Staff, this high-profile role will support the daily operations of the Office of the President and work closely with Executive Team members to coordinate high-priority initiatives, executive communications, scheduling, and stakeholder engagement activities. Experie

Title: Executive Secretary/Administrative Assistant.

Job Title: Administrative Assistant.

The Executive Assistant will work towards fostering productive relationships between the executive and legislative branches and assist the Mayor's administration in developing and advancing the Administration's agenda through State law and the State budget. Business title: Executive Assistant.

The Executive Assistant will work towards fostering productive relationships between the executive and legislative branches and assist the Mayor's administration in developing and advancing the Administration's agenda through State law and the State budget.

The Executive Assistant will support the activities of the Executive Division, primarily focusing on the Division of Administration and Division of Shared Services. Work with and provide back-up to other Executive Assistants when needed/requested. Liaison administrative matters between Executives an

Executive Secretaries / Administrative Assistant. Executive Secretaries / Administrative Assistant.

The Executive Assistant will work towards fostering productive relationships between the executive and legislative branches and assist the Mayor's administration in developing and advancing the Administration's agenda through State law and the State budget.

Provide support for communications with members of the Board of Governors, owner committees, and senior executives, including assistance in meeting scheduling, set-up and preparing correspondence and other materials.

Agency Executive Chamber of New York State. Duties Description -Provide administrative support to members of the Executive Chamber staff to ensure efficient and effective operations. Serve as liaison between other Executive Chamber Staff, State agencies, State officials and legislative personnel.

The Executive Assistant will support the Executive Director, Chief of Staff and other members of the Executive team in administrative functions such as scheduling, correspondence management, task and document tracking, and coordination. The Executive Assistant will serve as a leader in planning and

The Executive Assistant supports members of the Executive Leadership Team by overseeing administrative tasks and coordinating mid-level projects with a proactive approach. Collaborate with the Senior Executive Assistant to facilitate large-scale meetings, such as annual strategic planning sessions f

The Executive Assistant will support the Executive Director, Chief of Staff and other members of the Executive team in administrative functions such as scheduling, correspondence management, task and document tracking, and coordination. The Executive Assistant will serve as a leader in planning and

We are seeking a highly organized Executive Assistant to support advisors and account managers in a fast-paced, team-oriented environment.

The Executive Assistant is viewed as a trusted extension of the leadership team. Autodesk is seeking a highly capable and proactive Executive Assistant to support leaders within the Global Partner Ecosystem organization, specifically across Partner Success & Services and Emerging Technologies. The E

Evaluate External Appeal applications for eligibility based on established protocols.Request necessary information from appropriate parties in writing and respond to questions about the process verbally and in writing.Screen requests for External Appeal in accordance with established protocols.Act a

The Executive Assistant will support the activities of the Executive Division, primarily focusing on the Division of Administration and Division of Shared Services. Liaison administrative matters between Executives and other Executives and managerial staff. Work with and provide back-up to other Exe

Title Administrative Assistant (Executive Assistant to Executive Division) - VID 215674. Duties Description About the RoleThe Executive Assistant will support the activities of the Executive Division, primarily focusing on the Division of Administration and Division of Shared Services. Liaison admin

We are seeking a highly organized Executive Assistant to support advisors and account managers in a fast-paced, team-oriented environment.

Executive Assistant Job Duties: Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating teleco

Review Vacancy Date Posted 05/06/26 Applications Due05/20/26 Vacancy ID215587 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPNo AgencyExecutive Chamber of New York State TitleExecutive Assistant Occupational CategoryClerical, Secretarial, Office Aide Salary GradeNS Ba

Review Vacancy Date Posted 05/07/26 Applications Due05/23/26 Vacancy ID215674 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPNo AgencyGeneral Services, Office of TitleAdministrative Assistant (Executive Assistant to Executive Division) - VID 215674 Occupational Category

As a Senior Executive Assistant in the Private Capital group, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level in