Trabajos hr coordinator en Anchorage, AlaskaCrear alertas

Job DescriptionPAPE’ MATERIAL HANDLING, INC. – ANCHORAGE, AK PARTS & SERVICE DEPARTMENT COORDINATOR: Do you love working in an energetic, fast-paced environment? Do you want to be a part of a winning team? Are you a detailed person who loves working with people? Pape Material Handling, a premier capital equipment dealer in the West, is seeking a Parts & Service Department Coordinator to join our team in Anchorage, AK. At Pape’, we invest in your growth. From robust training programs to continuous support, we equip our team members with the tools to succeed. In return for your hard work, we offer competitive compensation, exceptional benefits, and a strong work-life balance designed to support you and your family. Make a difference. Grow your career. Join the Pape’ Team! WHAT YOU’LL DO: As our Parts & Service Department coordinator, you will be in a dynamic, multi-faceted role that ensures our customers have a great experience when they purchase parts or get their equipment serviced. Every day, you will help manage incoming and outgoing service department work, enter and manage work order data through various internal programs, help staff the reception desk and parts counter, dispatch technicians, assist with safety inspections and related paperwork, prepare warranty paperwork and monitor reimbursements, provide excellent service to customers in person and on the phone, ship and receive parts and more! To thrive in this role, you must be a detailed person, enjoy working at a fast pace, and have a winning attitude. WHAT YOU NEED: • Excellent computer skills including Word, Excel, Outlook, and the ability to learn our internal computer systems., • Excellent communication and customer relations skills., • Ability to thrive in a team environment., • Prior history with parts counter sales or service is required; mechanical aptitude is helpful!, • Experience working directly with customers and knowledge of the material handling equipment market are preferred. Compensation: $22-28/hr (Depending on Experience) Why work for Pape’: • Competitive pay based on your skills, training, and experience level., • Outstanding benefits including – 401(k) & Roth 401(k) Retirement Plans with Company Match; Medical, Dental, Vision and Prescription Insurance; Flexible Spending Accounts (Flex Plans); Life Insurance; Short- and Long-Term Disability Insurance; Employee Assistance Program; Online and Instructor-Led Training; Tuition Reimbursement for Training Programs., • Progressive Vacation Plans, Sick Leave & Paid Holidays – Members receive 80 hours of vacation (First year is prorated for new hires based on start date), 1 hour of sick leave for every 30 hours worked, and 7 paid holidays each year. Pape’ vacation plans also have tiers based on your seniority, so as your seniority grows, your vacation time off does as well., • Advancement – Pape’ is a dynamic, growth-oriented organization with a focus on promoting from within., • Stability and reputation — Pape’ is a family-owned, fourth-generation company with over 160 locations, over 4,000 members and 85 plus years of experience. Pape’ is known for their stability, honesty and integrity., • Equipment – Pape’ has the largest equipment inventory in the West and an unparalleled parts inventory., • Employee impact – Enjoy an open-door policy where your voice will be heard and your opinions will matter., • Training – You will be provided with training and mentoring to prepare you for your role and continued learning to grow your skills. The Pape’ Group maintains a drug-free workplace and as such, requires candidates to successfully pass a pre-employment drug test.

Job Description Human Resources Coordinator. Job Summary: We are seeking a highly organized and detail-oriented Human Resources Coordinator to join our HR team. You will support day-to-day HR operations and serve as a key point of contact for both employees and management. Your work will help ensure a smooth, professional, and well-organized employee experience. About Us: We began as a small, family-owned Alaskan logistics company, aiding large multi-national logistics companies in servicing Alaska's remote geographies. We created an 'agency' model in which we assumed our clients' brands and operated as their Alaskan division, bringing them brand awareness in the Alaskan markets without their having to run their own operations within the state. Through partnerships with businesses throughout Alaska and a solution-driven attitude, we were able to offer creative solutions that involved multiple vendors and required a local perspective to create. As we grew our business, we expanded into Hawaii which shares many transportation challenges with Alaska- limited vendors, difficult routing, and expensive options. By working closely with our clients from the planning phase onward, we are able to supply the most cost-effective methods that meet their logistics needs. Through this drive to bring solutions to our clients, we have grown from an agency-only service provider to a full-scale international 3-PL providing our own courier routes, trucking, warehousing, freight sortation and management, labor, oil & gas project assistance, and consulting. Now, 30+ years after we began, we have more than 300 employees working across Alaska, Canada, Hawaii, Washington, Nevada, Texas, Georgia, and Florida around the clock to provide our signature custom service to hundreds of long-standing clients. Pay Range: $27.00 per hour DOE Benefits: • 401(k) with company match, • Life insurance, • Employee Assistance Program, • Health insurance, • Vision Insurance, • Disability insurance, • Dental insurance, • Paid time off Voluntary Accident insurance Duties and Responsibilities: • Build and maintain strong and effective working relationships across the organization and within the HR team., • Support the onboarding and offboarding process for employees, ensuring compliance with company policies., • Completes employment verifications and Department of Labor requests for current and past employees., • Maintain and update employee records in HR systems, ensuring accuracy and confidentiality., • Coordinate and support training and development programs for employees., • Assists with recruitment efforts, including job postings, screening resumes, and coordinating interviews., • Ensure compliance with federal, state and local employment laws and comp, • Support payroll processing by collecting and verifying employee time and attendance data., • Assist in benefits administration, including enrollment, changes and answering employee inquiries., • Support employee engagement initiatives and company culture programs., • Serve as a trusted point of contact for employee inquiries and diligently address HR-related concerns while maintaining confidentiality and efficiency., • Other HR administration tasks and projects as assigned. Qualifications and Requirements: • Must be able to pass pre-employment requirements including criminal background check., • 1-3 years of experience in human resources or administrative support., • Knowledge of HR best practices, employment laws and regulations., • Strong organizational and multitasking abilities with keen attention to detail., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems., • Excellent organization, communication (both written and verbal), and interpersonal skills required. Must be able to handle sensitive and confidential information., • Ability to maintain confidentiality and handle sensitive information with professionalism., • Strong problem-solving skills and ability to work independently and collaboratively., • Must be able to demonstrate a consistent capability of working cooperatively with others in a team environment. Physical Requirements: Work is performed in an office setting with the ability to speak and receive phone calls often. Work requires computer usage with strength, dexterity, coordination, and visual acuity to use keyboard and video display terminal and other office equipment. Moderate travel is required to shareholder communities, subsidiary offices and other locations as needed. Reasonable Accommodation: It is our business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Job Posted by ApplicantPro

Job Description POSITION DESCRIPTION JOB TITLE: HR Specialist / Compliance SALARY: DOE REPORTS TO: CEO, HR Manager, Program Coordinator/Manager _ BASIC FUNCTION: Responsible for overseeing, tracking, and ensuring organizational compliance with all regulatory, licensing, certification, and training requirements. This role operates within the Human Resources department and is under the direction of the HR Manager, Program Coordinator/Manager and CEO to actively manage compliance related processes for all staff and group homes. SCOPE OF WORK: Coordinates and monitors all compliance activities to ensure adherence to agency policies and state and federal regulations. This includes managing deadlines, maintaining accurate records, and ensuring all employees and programs meet required standards. The position requires strong organizational skills, attention to detail, and the ability to proactively manage compliance timelines and communications. ESSENTIAL DUTIES AND RESPONSIBILITIES Track and manage all compliance-related requirements for all staff and group homes for a 500+ employee organization. Send out manual compliance reminders via email and text for expiring certifications, licenses, and required training. Coordinate and assign training through Relias and/or Docusign platforms. Conduct regular audits of employee files and program records to ensure compliance with agency, state, and federal regulations. Identify compliance gaps and report findings to leadership team. Communicate compliance requirements clearly to staff and leadership. KNOWLEDGE, SKILLS AND ABILITIES; Strong organizational and time management skills High attention to detail and accuracy Knowledge of HIPAA laws of 1996 and confidentiality standards. Familiarity with tracking systems and training platforms (Relias/Docusign preferred) Effective written and verbal communication skills Ability to work independently and within a team Proficiency in Microsoft Office (Outlook, Wod, Excel) Ability to always maintain confidentiality and professionalism. QUALIFICATIONS: Must have a high school diploma or GED 1-year minimum experience in employee compliance and/or hands-on compliance activities Experience with compliance tracking, licensing, or credentialing preferred Must be at least eighteen years of age and have a valid Alaska Driver License Must be able to pass a Criminal Background Check Ability to handle sensitive and confidential information with discretion Must be able to interact and communicate with individuals at all levels of the organization. WORK ENVIRONMENT: Ability to work in an office setting Position may require extended hours including evenings and weekends, travel to client’s residency. Note: The above statements are intended to describe the general nature of the work performed by the HR Specialist. These statements are not to be construed as an exhaustive list of all responsibilities, tasks and skills required of an employee in this position. HAHOC reserves the right to require that other tasks be performed when warranted (for example by emergencies, changes in personnel or workload, corporate reorganization, or technical development). Hearts & Hands of Care, Inc is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, marital status, changes in marital status, pregnancy, and parenthood. ACKNOWLEDGMENT: Note: The above statements are intended to describe the general nature of the work performed. These statements are not to be construed as an exhaustive list of all responsibilities, tasks and skills required of an employee in this position. HAHOC reserves the right to require that other tasks be performed when warranted (for example by emergencies, changes in personnel or workload, corporate reorganization, or technical development). Hearts & Hands Of Care, Inc is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, marital status, changes in marital status, pregnancy, and parenthood. Powered by JazzHR fK9DCua0J5

Job Description Vice President of Administration Reports to: President and CEO Supervises: Director of Administration; Administration Coordinator (upon hire); Manager of Office Services Status: Full-time, Exempt Leadership body: Leadership Team Classification: Band 7 Revised date: September 2026 Position Summary The Vice President of Administration is a member of the Leadership Team responsible for the systems, infrastructure, and people-and-culture practices that let Alaska Community Foundation run smoothly, efficiently, and sustainably. The role combines operational stewardship with human-resources leadership, and holds executive accountability for ACF's key operating vendor relationships. The VP of Administration oversees the Director of Administration, whose branch manages day-to-day facilities operations, including the BP Energy Center; the Manager of Office Services (Michele Murphy), who owns general office administration, front-desk operations, staffing and resource logistics, and supply and equipment management, distinct from facilities work; and, once the position is filled, the Administration Coordinator, who provides cross-functional coordination and execution support. Key Responsibilities Operations, Compliance, and Vendor Management • Lead and continuously improve administrative systems and operations, including HR, IT, office management, and facilities., • Serve as executive liaison to ACF's key operating vendor relationships, including the external human resources partner and Resource Data (IT vendor), holding those partnerships accountable for service and value at the contract level; day-to-day IT support sits with the Director of Administration., • Oversee vendor relationships, insurance, and contracts, and ensure compliance with employment law and other operational regulations., • Develop and manage departmental budgets and operational policies. Office Services • Hold executive accountability for staff, equipment, supplies, and other administrative resources being managed and allocated effectively across the organization; day-to-day office administration and logistics sit with the Manager of Office Services., • Set priorities and direction for the Office Services function, distinct from facilities management. Facilities and BP Energy Center Oversight • Hold executive accountability for the BP Energy Center, the Foundation's community event facility, ensuring it remains welcoming, well-maintained, and mission-aligned; day-to-day management sits with the Director of Administration., • Set the direction for equitable rental and usage policy for nonprofits and community partners., • Ensure the facility supports local collaboration, learning, and community visibility. People and Culture • Direct HR strategy and practice (hiring, onboarding, performance management, and compliance) in partnership with ACF's external HR consultant., • Build and sustain a positive, inclusive organizational culture grounded in the Foundation's values., • Partner with Leadership Team peers on staff learning and professional development., • Ensure HR practices stay current, equitable, and compliant with applicable law and standard. Team and Operational Leadership • Lead and develop the Director of Administration, the Manager of Office Services, and, once seated, the Administration Coordinator., • Develop and manage departmental budgets, work plans, and performance metrics., • Foster a culture of collaboration, learning, and continuous improvement across the function., • Ensure operational systems and tools effectively support the work of every department. Leadership Team Participation • Serve as an active member of the Leadership Team, contributing to organization-wide strategy, planning, and decision-making., • Partner with fellow Leadership Team members on cross-functional collaboration and alignment., • Advise the CEO and Board on internal operations, organizational infrastructure, and people-and-culture matters. Qualifications • Bachelor's degree required; advanced degree in business, public administration, or a related field preferred., • 7+ years of progressively responsible leadership experience in operations, administration, or organizational management., • Demonstrated experience in HR management, facilities oversight, and organizational systems., • Working knowledge of employment law and HR compliance, insurance, and contract administration, with experience managing vendor relationships., • Excellent interpersonal, communication, and problem-solving skills., • Ability to maintain strict confidentiality and exercise sound judgment., • Knowledge of and commitment to Alaska, its communities, and the mission of ACF. Core Competencies • Operational systems leadership and infrastructure management., • Human resources and people-and-culture stewardship., • Vendor portfolio management and executive-level accountability., • Facility oversight through a direct report., • Executive leadership and organizational contribution., • Team development and organizational effectiveness., • Cross-functional collaboration and commitment to a mission-aligned workplace. Work Environment and Accessibility We are committed to creating an inclusive and accessible workplace. The physical, sensory, and environmental requirements described here represent the general nature of the role and are not intended to exclude individuals who can perform the essential functions of the position with or without reasonable accommodation. This role is primarily desk-based work in a professional office environment. The position requires the ability to effectively engage in communication, operate standard office technology or job-related equipment, and perform the core responsibilities of the role. Reasonable accommodations will be provided in accordance with applicable laws to enable qualified individuals with disabilities to perform the essential functions of this position.

Job DescriptionJob Title: Materials Coordinator V [C] Compensation: $48.37 to $61.88/hr Location: 700 G Street, Anchorage, Alaska 99501 Schedule: 5 office-based during normal working hours. Trips to the field, as needed, should be expected. Start Date: 10/14/26 End Date: 10/13/27 Business Unit Title: Materials Management Specialist Scope Provide specialist-level materials management support for Willow logistics and operations by independently managing material tracking, inventory accuracy, SAP and C2C data alignment, material status reporting, documentation, and issue resolution. The role supports material readiness from procurement and receipt through staging, transfer, handover, surplus, and closeout while ensuring compliance with materials management processes, internal control requirements, and cross-functional stakeholder needs. Primary Responsibilities – Materials Management Execution • Independently support day-to-day materials management activities for Willow operations, logistics, maintenance, commissioning, procurement, and project execution., • Track material requests, receipts, transfers, staging, storage requirements, shortages, backhauls, surplus candidates, and open issues to support timely material availability., • Coordinate with logistics, warehouse, procurement, maintenance, commissioning, construction, install contractor, and project teams to support material readiness, handover, and issue resolution., • Verify available materials, field change needs, and material status before escalation or new procurement actions are initiated., • Support the movement, staging, return, surplus, and disposition of project and inventory materials in alignment with Willow materials processes.Inventory, Systems, and Data Management, • Maintain accurate material records, including item descriptions, quantities, storage locations, material status, purchase order references, delivery documentation, C2C records, SAP records, and supporting files., • Perform data quality reviews and reconcile discrepancies between field information, warehouse records, contractor systems, procurement data, C2C, SAP, and reporting tools., • Support SAP material master, inventory, storage location, goods receipt, material movement, staging, surplus, and transaction-related activities as required., • Assist with inventory counts, discrepancy investigation, corrective actions, and documentation needed to support inventory accuracy., • Monitor material master, inventory, and planning data for completeness, consistency, and readiness for operational use.Reporting, Documentation, and Compliance, • Prepare and maintain material status reports, material-on-hand reports, issue logs, action trackers, discrepancy logs, surplus listings, and readiness updates for supervisors and cross-functional stakeholders., • Collect, organize, and retain materials-related documentation to support traceability, custody transfer, audit readiness, inventory controls, and operational handover., • Support the development, use, and continuous improvement of Willow materials management procedures, trackers, reports, forms, and process controls., • Ensure materials management activities are documented in accordance with applicable Supply Chain, Finance, inventory, and internal control expectations., • Identify gaps in process documentation, data quality, or control execution and recommend practical improvements.Stakeholder Coordination and Issue Resolution, • Serve as a knowledgeable point of contact for materials-related questions, status checks, data validation, documentation follow-up, and issue resolution., • Work directly with internal and contractor stakeholders to clarify requirements, resolve material discrepancies, and maintain alignment on priorities., • Escalate risks, constraints, shortages, data gaps, compliance concerns, and process issues to the appropriate functional leads with clear supporting information., • Promote timely communication, accountability, and follow-through across all assigned materials management activities., • Support coordination meetings, readiness reviews, and operational handover discussions by preparing accurate material status information and action updates.Required Skills and Experience, • Experience in materials management, logistics, warehousing, procurement, maintenance, commissioning, construction, operations, or related asset-intensive environments., • Working knowledge of material tracking, receiving, staging, transfers, inventory control, surplus, backhaul, handover, and closeout processes., • Strong SAP materials management or inventory experience, including familiarity with material masters, storage locations, goods receipts, material movements, inventory records, and reporting., • Experience working with contractor material tracking systems, C2C, SharePoint, Excel, Teams, Outlook, and related reporting or dashboard tools preferred., • Strong analytical and data-quality skills, with the ability to identify discrepancies, validate records, reconcile information, and recommend corrective actions., • Strong organizational skills with the ability to manage multiple open items, track actions through closure, and communicate status clearly., • Ability to work independently as a specialist individual contributor while collaborating effectively with supervisors, leads, contractors, and cross-functional teams., • Understanding of inventory control, documentation retention, audit readiness, and process compliance expectations., • Ability to prepare clear reports, issue summaries, action trackers, and stakeholder updates., • 3+ years North Slope or remote logistics experience preferred. 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Company Description TRUTH PROFESSIONAL CARE SERVICES LLC is a growing organization committed to delivering reliable, high-quality professional care services to clients in diverse communities. The company focuses on integrity, compassion, and consistency in all aspects of its work. Team members collaborate remotely to support both clients and colleagues while maintaining strong professional standards. TRUTH PROFESSIONAL CARE SERVICES LLC values continuous improvement, clear communication, and a supportive work environment that encourages professional development. Role Description The Human Resources Generalist role is a part-time remote position responsible for providing day-to-day HR support across the organization. This role includes administering HR policies and procedures, assisting with employee onboarding and offboarding, and maintaining accurate employee records. The HR Generalist will support benefits administration, respond to employee inquiries, and help ensure compliance with relevant employment laws and regulations. Additional responsibilities may include coordinating performance review processes, supporting employee relations, and contributing to HR process improvements and documentation. Qualifications • Candidates should possess skills in Human Resources (HR) and HR Management to support core HR operations., • Candidates should possess skills in HR Policies to develop, interpret, and apply workplace guidelines and procedures., • Candidates should possess skills in Employee Benefits and Benefits Administration to manage and communicate benefit programs., • Strong written and verbal communication skills and the ability to handle confidential information with discretion., • Experience working remotely, with strong organizational and time-management skills., • Knowledge of employment law and HR best practices; prior HR generalist or HR coordinator experience preferred., • Proficiency with HRIS or HR-related software and common office productivity tools., • Associate or bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent experience.

Job DescriptionDescription: Schedule: Monday-Friday 5:30am-1:30pm, every other Saturday 5:30am-10:30am Pay: $22/hr Community Medical Services (CMS) is seeking a Client Services Coordinator to be the welcoming face of our clinic. Under the supervision of the Clinic Manager, you will greet clients and visitors with professionalism, compassion, and a trauma-informed approach. You’ll play a key role in coordinating client care, including scheduling appointments, assisting with walk-in intakes, and addressing client concerns. As part of our mission to help individuals recover from substance use disorders, you’ll thrive in a supportive, engaging, and fulfilling work environment where your contributions are valued. Along the way, we’ll invest in your well-being through a benefits package for full-time employees that includes: • Subsidized medical, dental, and vision insurance, • Health savings account, • Short and long-term disability insurance, • Life insurance, • Paid sick, vacation, and holiday time, • 401K retirement plan with match, • Tuition and Continuing Medical Education reimbursement up to 100%, • Employee assistance program to support your mental health and wellness, • Ongoing professional development We’re looking for someone who: • Enjoys a consistent schedule., • Is excited to work in an outpatient setting, much like a doctor’s office., • Remains friendly, helpful, and courteous when interacting with clients, including those who are chemically dependent. Responsibilities: • Greets and attends to clients in person and over the phone, • Answers all phone calls in a professional and courteous manner, • Manages the patient flow of a high volume of clients in a fast-paced environment, • May place outbound calls to schedule follow-up appointments, or to engage clients in treatment, • Creates new client profiles and enters demographic information in electronic health record, • Schedules appointments using electronic scheduling system, • Completes accurate documentation of client visits in their electronic health record, • Maintains a welcoming lobby and reception area by ensuring areas remain clean and organized., • Coordinates intakes on a walk-in basis, including assisting clients with completion of required documentation and scheduling with an available provider and counselor to complete intake process Verifies insurance eligibility through various insurance portals, setting up billing episodes in electronic health record, • Establishes client payment plans and financial contracts, collects and posts payments, • Ensures confidentiality of all client and employee information, • Assists in the de-escalation of clients using a trauma-informed approach, • Triages client issues to secure most appropriate solution Introduces clients to the, • Recovery Connect engagement app and help them navigate it as needed, • Completes end of day tasks, including reconciling deposit and payment records, • Verifies cash in cash box at the beginning of shift and reconciles cash count at the end of the day, • Uses appropriate incident reporting procedures when documenting unsafe or problematic incidents involving clients, clients and/or staff, • Participates in in-service/education regarding, • Quality Improvement or required job-focused education, • Helps maintain inventory and assist in ordering clinic supplies, • Performs general office duties, such as document preparation, scanning, faxingRequirements:, • High School Diploma/GED, • 1+ years of experience in customer service is required, • 1+ years of front desk experience, preferably at hospital front desk or multi-physician practice is required, • Hospital front desk or multi-physician front desk experience preferred, • For employees in the following states (TX/OH/MN/IN/WI):, • Motor Vehicle Valid state-issued driver’s license and MVR clearance is required; a 39-month MVR is required for any applicant at the time of the interview Skills: • Ability to communicate clearly and effectively between all organizational levels and with outside providers, • Basic computer knowledge, including ability to navigate in electronic health records, • Culturally competent and sensitive to client and employee needs, • Demonstrated ability in medication administration accuracy and ability to maintain accurate client records, • Excellent organizational skills, accuracy, and attention to detail, • Problem solving, conflict resolution, time management, and strong customer service skills, • Strong team player comfortable working in a fast-paced setting, • Ability to maintain confidentiality to ensure compliance with HIPAA and 42 CFR, • Flexible with the ability to work in a continuously changing environment, • Ability to work flexible hours including nights, weekends, and holidays, • Employees will be required to travel to the bank for cash deposits and must pass an MVR check for employment in the following states: (TX/OH/MN/IN/WI) Tools and Equipment: • Frequent use of a telephone, computer, printer, fax machine and copier, • Frequent use of the internet and various web browser software, and Microsoft Office products, including Outlook, Word, Excel, and PowerPoint, • Frequent use of electronic health record Physical Working Conditions and Office Setting Description: • Prolonged sitting, standing, frequent bending, stooping, or stretching associated with an office environment, • Frequent and prolonged typing and operation of computer, keyboard, and telephones, • Some lifting may be required: Employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds #CLSTF About Community Medical Services Community Medical Services (CMS) is a CARF-accredited addiction treatment program providing services in the form of outpatient medication-assisted treatment and one-on-one and group counseling to those seeking help with their opioid use disorder. Headquartered in Arizona with more than 70 treatment clinics in 14 states, CMS is dedicated to meeting the challenges presented by the growing opioid epidemic in communities where treatment is lacking. Our Commitment We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, disability status, sexual orientation, gender identity, age, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Other Conditions Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Description Job Description: • 4 month contract with possibility of extension Office Coordinator/Receptionist: Day to Day • Temporary position for a part-time receptionist and part-time business coordinator. This position will cover reception duties, help with various functions supporting business, HR, and contracts dept. As this is an operating office that is not overly customer facing, the various business coordinator responsibilities can also be performed while covering the reception desk. Reception Responsibilities • Maintain/update office seating chart and phone list, • Answer phone - direct calls to proper person/department, • Track equipment inventory (Cars/trucks/van pool cars), • Maintain office supply inventory -Staples office supply orders, • Mail/FedEx/UPS - Prepare Shipments going out/Distribute incoming mail, • Maintain key fobs for employees, • Coordinate w/ Janitorial, Building Maintenance, Coffee Service & Shred-it, • Copier maintenance and supplies, • Cubicle, phone, office setup & cleaning, • Distribute mail, packages other employee items, • Schedule conference rooms, • Keep conference room & kitchen area clear and organized, • Schedule Catering for Meetings Business Coordinator Responsibilities • Data entry and Doc Control for Contracts Department and Business Department, • Creation and disbursement of monthly employee PTO reporting, • Support with minimal employee travel bookings and expense reporting, • Other department special projects as needed Qualifications • Prior administrative support experience preferred, • Strong written and verbal communication skills, • Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook), • Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment, • Previous track record of successfully meeting deadlines and project expectations, • Ability to work with people at all levels of the organization, including senior leadership, as needed, • Outstanding attention to detail and strong organizational skills, • Excellent ability to multitask, • Ability to maintain strict confidence of important, sensitive information and materials Enthusiastic team player who is eager to learn with an interest in helping the team stay connected and working effectively together