Office administrative assistant jobs in Austin, Texas - Page 4Create job alerts

Job Description Make a difference by preparing adults for rewarding careers in healthcare administration! Are you a Certified Medical Administrative Assistant with a passion for teaching and helping others succeed? Goodwill Central Texas is seeking a CMAA Program Instructor to lead adult learners through a dynamic, hands-on curriculum that builds the skills, confidence, and workplace readiness needed for success in medical office administration. As a key member of our Career & Technical Academy (GCTA) team, you’ll do more than teach, you’ll empower students to overcome barriers, achieve certification, and thrive in meaningful healthcare careers. This is a part- time position. Work hours are evenings and weekends and may change based on student enrollment needs. What You’ll Do: • Lead and teach adult learners in a program that covers patient scheduling, medical records management, insurance processing, and professional communication., • Design and deliver instruction aligned with Texas Workforce Commission guidelines, integrating real-life scenarios to develop critical thinking and job-readiness skills., • Continuously improve curriculum based on student outcomes, industry feedback, and instructional best practices., • Partner with leadership to set program goals around graduation, certification, and job placement—then drive those outcomes with clear action steps., • Build relationships with local employers and community partners to support clinical rotations, enrollment growth, and job placement., • Maintain a supportive, professional learning environment, ensuring accountability to GCTA’s schedule and code of conduct., • Track and report outcomes, including attendance, certification achievement, and employment data for graduates. What You Bring: • Current CMAA certification or equivalent., • Minimum 2 years of experience in a medical office or healthcare administrative role., • Completion of a course in adult education or equivalent teaching experience., • Ability to teach in multiple modalities (hybrid, online, and in-person)., • Strong critical thinking, judgment, and communication skills., • Passion for helping individuals overcome barriers to employment. Physical Requirements: • Ability to sit for extended periods and use a computer., • Ability to lift and move objects up to 15 pounds., • Visual acuity to handle documentation and computer work., • Ability to manage moderate levels of stress in a classroom environment. *Note- Teaching schedule is flexible and based on instructor availability. We are open to daytime or evening instruction. This course is 120 total instructional hours, with the schedule and pacing determined collaboratively prior to launch Why Work at Goodwill Central Texas? At Goodwill, we believe education is a pathway to opportunity. You’ll be part of a mission-driven organization committed to changing lives through workforce development, training, and support services. As an instructor, you’ll be helping individuals build self-sufficiency and enter a growing, high-demand field. Ready to inspire and equip future healthcare professionals? Apply today to join a team that’s changing lives across Central Texas. Equal Employment Opportunity Statement: Goodwill Central Texas is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, gender identity, sexual orientation, or any other characteristic protected by law. Background Check Requirement: Employment is contingent upon the successful completion of a pre-employment background check. This may include verification of employment history, education, criminal background, and other information relevant to the position. #IND2

Job Description We are seeking a motivated candidates for our Assistant Office Manager opening at our Downtown Austin location. This full-time position (Monday–Friday) plays a key role in supporting daily clinic operations, leading front and back office staff, and ensuring a high-quality patient experience. The ideal candidate is organized, patient-focused, and thrives in a fast-paced medical environment while working collaboratively with providers and team members to maintain efficient and professional office operations. Job Summary The Assistant Office Manager is responsible for supporting the day-to-day administrative operations of the medical office. This role assists with supervising front office staff, maintaining patient flow, managing schedules, handling patient communications, and ensuring adherence to office policies. The Assistant Office Manager works closely with providers, staff, insurance companies, and vendors to ensure smooth and efficient clinic operations while promoting high-quality patient care and customer service. Education & Experience * High school diploma required; college degree preferred * Prior experience in a medical office setting preferred * Experience with administrative or supervisory responsibilities is a plus * Strong knowledge of medical terminology and general office procedures * Proficient in Microsoft Office and EHR systems Essential Skills * Excellent communication and customer service skills * Ability to delegate tasks and support team members * Strong multitasking and time management skills * Organized and detail-oriented * Calm and professional under pressure * Empathetic and patient-focused * Strong telephone etiquette and interpersonal skills * Familiarity with medical procedures, terminology, and insurance workflows * Ability to train staff and assess performance * Discreet and professional when handling confidential information * Comfortable with large transactions and POS systems * Positive attitude and teamwork mindset * Reliable and punctual, with a strong attendance record Primary ResponsibilitiesPatient Interaction & Front Desk Operations * Greet patients in a pleasant and professional manner * Check in/out patients and collect payments, including surgery balances and deposits * Verify and update patient demographic and insurance information * Ensure referrals and authorizations are collected as needed * Schedule, cancel, and reschedule appointments with appropriate providers/resources * Activate patient portals and respond to online appointment requests * Monitor reception area for cleanliness and organization * Maintain professional phone etiquette and promptly respond to calls and voicemails * Address patient inquiries and route messages appropriately Administrative Support * Help oversee document routing to ensure proper patient recordkeeping * Reconcile medical records and handle duplicate chart merges * Monitor and respond to EHR and Outlook messages * Assist with opening and closing procedures * Support compliance with HIPAA policies and company protocols * Assist in onboarding and training of new staff as needed * Ensure adherence to business policies (e.g., product returns, financing options, no-show policies) Inventory & Product Oversight * Conduct regular skincare/cosmetic product inventory checks * Monitor and replenish product stock levels * Generate and maintain inventory records * Provide product education and recommendations to patients Recommended Behaviors * Be punctual and reliable, including returning from breaks on time * Offer help in other departments or locations as needed * Provide timely notice if tardy or absent * Anticipate the needs of patients, providers, and coworkers * Maintain a positive and professional attitude * Refrain from office gossip and negative behavior * Proactively look for ways to support patients and coworkers

Job Description Happy people. Healthy pets. At CityVet, we believe healthy pets start with happy people. It is important that our vet-led clinics are filled with smiling faces and compassionate pet people, and each of our employees play a vital role in creating the positive vibe felt at our offices. Starting a career at CityVet means growing in a fun, people-first environment where the future of our employees is just as important as the future of our business. We are looking for the right person to join our team! CityVet is looking for Veterinary Technician Assistants -- with a minimum of 1 year of experience -- to join our team! Although previous experience in a veterinary hospital is preferred, we do have entry-level positions available as well. We are willing to train the right candidate! Responsibilities The Veterinary Technician Assistant (TA) is responsible for maintaining excellent patient care and operational productivity by helping the Veterinary Technician (VT) leverage their time and efforts to meet the needs of our clients and patients. The Veterinary Technician Assistant works to relieve the Veterinary Technician from technical work and administrative detail to achieve greater levels of efficiency in daily practice. Veterinary Technician Assistants help facilitate and streamline the communication from the operating room to the front office staff and most importantly, the client. Essential qualifications: • High school diploma or GED, • At least 18 years of age at the time of hire, • At least 1 year of veterinary industry experience, • Understanding and ability to properly, and safely, restrain animals, • Knowledgeable on veterinary medical terminology and medication, • Lift 50 lbs to waist height, • Frequent standing, bending, walking, lifting, carrying, and reaching, • Strong organizational skills, • Excellent communication & listening skills, • Assists the Veterinary Technician (VT) in preparing patients for medical, surgical, and dental surgeries by assisting in the administration of anesthesia and properly restraining the patients as needed for examination and treatment., • Effectively partner with the Veterinarian and Veterinary Technician (VT) Teams to administer proper patient triage protocol based on the client and facilities' needs and capabilities in a fast-paced and effective manner., • Aid Veterinary Technicians (VT) with booked appointments, walk-ins, and work-ins, including recording observations/treatment plans in the patient file, and aid in the performance of medical treatments under doctor supervision. At CityVet, we put an added focus on the well-being of our staff members because caring for people and their pets is no easy task. CityVet prioritizes meeting the full range of physical and mental well-being needs of our people. In addition to health insurance, life insurance, disability insurance, paid time off, a competitive 401k program, vision and dental insurance, and HSA options, our full-time employees receive: • Generous Pet-care Discounts, • Uniform Allowance, • Flexible Schedules Visit our careers page HERE to complete a comprehensive search for a role that fits your personality and skill set. Know the perfect pet lover? Submit your contact information HERE for an opportunity to receive up to $10,000 if your contact is hired and meets our Community Referral Program qualifications. Read more about the program HERE! Follow the growth of CityVet on LinkedIn!

Job Description Happy people. Healthy pets. At CityVet, we believe healthy pets start with happy people. It is important that our vet-led clinics are filled with smiling faces and compassionate pet people, and each of our employees play a vital role in creating the positive vibe felt at our offices. Starting a career at CityVet means growing in a fun, people-first environment where the future of our employees is just as important as the future of our business. We are looking for the right person to join our team! CityVet is looking for Veterinary Technicians to join our team! A Veterinary Technician Assistant will be considered (with a minimum of 1-year experience). Compensation is based on experience and education. Responsibilities The Veterinary Technician (VT) is responsible for maintaining excellent patient care and operational productivity by helping the Veterinarian leverage their time and efforts to meet the needs of their clients and patients. The Veterinary Technician works to relieve the Veterinarian from technical work and administrative detail to achieve greater levels of efficiency in daily practice. Veterinary Technicians help facilitate and streamline communication from the operating room to the front office staff and most importantly, the client. Essential qualifications: • High school diploma or GED, • At least 18 years of age at the time of hire, • At least 1 year of veterinary industry experience, • Understanding and ability to properly, and safely, restrain animals, • Knowledgeable on veterinary medical terminology and medication, • Lift 50 lbs to waist height, • Frequent standing, bending, walking, lifting, carrying, and reaching, • Strong organizational skills, • Excellent communication & listening skills, • Assist Veterinarians - prep patients for surgery (administer anesthesia/take x-rays/gather lab specimen), monitor patients post-op & restrain animals during exams, • Obtain Samples - gather stool, blood, and other samples for testing, • Testing - test the samples gathered and help to interpret the results, • Administer Medications - give patients accurate dosage of prescribed medications, anesthesia, vaccines, or other medications indicated by the DVM, • Client Communication - obtain medical information from the clients and provide the client proper instruction on how to care for the animal under the veterinarian’s plan of care, • Assist the Client Service Specialist team when needed At CityVet, we put an added focus on the well-being of our staff members because caring for people and their pets is no easy task. CityVet prioritizes meeting the full range of physical and mental well-being needs of our people. In addition to health insurance, life insurance, disability insurance, paid time off, a competitive 401k program, vision and dental insurance, and HSA options, our full-time employees receive: • Generous Pet-care Discounts, • Uniform Allowance, • Flexible Schedules Visit our careers page HERE to complete a comprehensive search for a role that fits your personality and skill set. Know the perfect pet lover? Submit your contact information HERE for an opportunity to receive up to $10,000 if your contact is hired and meets our Community Referral Program qualifications. Read more about the program HERE! Follow the growth of CityVet on LinkedIn!

Job Description Founded in 1908, Flintco now employs more than 750 people in 10 cities serving clients in healthcare, renewable energy, education, hospitality, sports and industrial. Flintco also self-performs concrete, steel erection and excavation. Nothing matters more to us than the quality and growth of our people. Our teams are smart, humble and disciplined. Flintco is recognized for its commitment to safety and quality, using Lean principles as a guide to continuous improvement. The five guiding principles of our Ethos are: Safety, Integrity, Quality, Accountability and Honesty. We live it every day. Job Summary Project Manager will act as the liaison between Flintco, the owner representatives, major subcontractors, architects and engineers, and provides valuable input based on his/her construction expertise to benefit the project. Responsible for providing management supervision to project personnel on assigned construction projects and ensuring that the projects are completed in compliance with Zero By Design, within budget and on schedule. Responsible for overall management direction for all the functions required to successfully deliver projects, including assuring sufficient resource allocation. Supervises assigned subordinate Project Engineers, Superintendents, Assistant Superintendents and Project Administrators. His specific responsibilities include: The Project Manager will act as the liaison between Flintco, the owner representatives, major subcontractors, architects and engineers, and provides valuable input based on his/her construction expertise to benefit the project. Responsible for providing management supervision to project personnel on assigned construction projects and ensuring that the projects are completed in compliance with Flintco 4 LIFE, within budget and on schedule. Responsible for overall management direction for all the functions required to successfully deliver projects, including assuring sufficient resource allocation and client satisfaction. Supervises assigned subordinate Project Administrators, Office Engineers, Project Engineers, Assistant Superintendents, Superintendents, and Assistant Project Managers. This position may require travel or working on remote projects out of state. Essential Duties and Responsibilities All duties and responsibilities include the following, however, other duties may be assigned. To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Review preparation and culmination of project estimates and bids, and collaborate with management in selecting and assigning project personnel., • Review the selection of subcontractors and completion of contract arrangements and review proposed materials and shop drawings from subcontractors and suppliers., • Review with project personnel the preliminary project schedule and when appropriate the detailed project schedule, • Ensure that all required project management/administrative pre-requisites (i.e. cash flow plan, subcontractor lists, manufacturer lists, submittal/procurement logs, etc.) are prepared and submitted to the architect and ensure these plans are properly administered, as in submittals expedited, received, logged and approved., • Collaborate with the Project Superintendent in overseeing the delivery of materials to the job site or outside storage, and in ensuring that their receipt is properly recorded., • Monitor construction activities, resolve problems and issues which arise, especially those pertaining to changes, deficiencies and/or subcontractor performance. Review monthly project status reports, project billings, and provide information as required to keep upper management and client properly informed. May supervise project management personnel and field crews. Knowledge/Skills/Ability Knowledge and ability to prepare detailed construction project plans, schedules, and estimates and to make proper modifications to such, using a personal computer and standard company software. Ability to read and interpret construction drawings, shop drawings, technical specifications. Ability to calculate square footage, volumes and percentages using a personal computer and calculator. Ability and skill in communicating effectively, both orally and in writing, as in providing written and oral instructions to employees and in communicating with architects, clients and subcontractors. Knowledge of and application skills in geometry, trigonometry and algebra. Working knowledge of personal computers and basic software programs. Ability to manage project teams and large groups of personnel, and the ability to accomplish desired results through delegation. Education Bachelor's degree in Construction Management, Construction Technology or a related discipline or an equivalent combination of education and experience. Experience At least 5-7 years of progressively responsible experience in construction management, including estimating, project management, scheduling, cost control, and personnel administration or an equivalent combination of education and experience. Certificates, Licenses, Registrations Professional certification, i.e. LEED AP, DBIA, ASHE, is a plus. Physical Requirements • Physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • While performing the duties of this position, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear., • The employee is occasionally required to sit and smell., • The employee must occasionally lift and/or move up to 50 pounds., • Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus., • Occasionally, especially when managing multiple projects and during problematic opening and/or closing phases of projects, mental stress can be taxing. The office provides a safe and healthy work environment, is adequately heated and cooled, is free from exposure and extreme conditions, has appropriate lighting and office furnishings, and is smoke-free and drug-free. While performing the duties of this position in the fabrication shop, warehouse, maintenance shop or at a project site, the employee could be regularly exposed to any number of the following, including, but not limited to: moving mechanical parts; moving machinery; high, precarious places (including, but not limited to, being raised several hundred feet in a bucket); close tight quarters; rough and sloped terrain; fumes or airborne particles; drilling and blasting activities; welding activities; toxic or caustic chemicals; the potential of falling rock; and outside weather conditions. The employee may be occasionally exposed to risk of electrical shock and vibration. The noise level in the work environment is generally loud. • NOTE – Where allowed, employees who work in positions classified as “safety-sensitive” can be disciplined if they test positive for marijuana or its metabolites, even if they have a valid state medical marijuana license. In addition, Flintco may also refuse to hire applicants for safety-sensitive jobs who test positive for marijuana as part of a pre-employment drug test, even if those applicants can produce a valid medical marijuana patient license. #on-site

Job Description Happy people. Healthy pets. At CityVet, we believe healthy pets start with happy people. It is important that our vet-led clinics are filled with smiling faces and compassionate pet people, and each of our employees play a vital role in creating the positive vibe felt at our offices. Starting a career at CityVet means growing in a fun, people-first environment where the future of our employees is just as important as the future of our business. We are looking for the right person to join our team! CityVet is looking for Veterinary Technicians to join our team! A Veterinary Technician Assistant will be considered (with a minimum of 1-year experience). Compensation is based on experience and education. Responsibilities The Veterinary Technician (VT) is responsible for maintaining excellent patient care and operational productivity by helping the Veterinarian leverage their time and efforts to meet the needs of their clients and patients. The Veterinary Technician works to relieve the Veterinarian from technical work and administrative detail to achieve greater levels of efficiency in daily practice. Veterinary Technicians help facilitate and streamline communication from the operating room to the front office staff and most importantly, the client. Essential qualifications: • High school diploma or GED, • At least 18 years of age at the time of hire, • At least 1 year of veterinary industry experience, • Understanding and ability to properly, and safely, restrain animals, • Knowledgeable on veterinary medical terminology and medication, • Lift 50 lbs to waist height, • Frequent standing, bending, walking, lifting, carrying, and reaching, • Strong organizational skills, • Excellent communication & listening skills, • Assist Veterinarians - prep patients for surgery (administer anesthesia/take x-rays/gather lab specimen), monitor patients post-op & restrain animals during exams, • Obtain Samples - gather stool, blood, and other samples for testing, • Testing - test the samples gathered and help to interpret the results, • Administer Medications - give patients accurate dosage of prescribed medications, anesthesia, vaccines, or other medications indicated by the DVM, • Client Communication - obtain medical information from the clients and provide the client proper instruction on how to care for the animal under the veterinarian’s plan of care At CityVet, we put an added focus on the well-being of our staff members because caring for people and their pets is no easy task. CityVet prioritizes meeting the full range of physical and mental well-being needs of our people. In addition to health insurance, life insurance, disability insurance, paid time off, a competitive 401k program, vision and dental insurance, and HSA options, our full-time employees receive: • Generous Pet-care Discounts, • Uniform Allowance, • Flexible Schedules Visit our careers page HERE to complete a comprehensive search for a role that fits your personality and skill set. Know the perfect pet lover? Submit your contact information HERE for an opportunity to receive up to $10,000 if your contact is hired and meets our Community Referral Program qualifications. Read more about the program HERE! Follow the growth of CityVet on LinkedIn! #INDCVSRA

Job Description Airtron Heating & Air Conditioning in Austin, TX is calling all go-getters to apply to join our amazing team as a full-time Customer Service / Office Assistant! WHY YOU SHOULD JOIN OUR TEAM We are a leading company that cares about its employees. We pay our Customer Service / Office Assistants a competitive wage of $18 per hour, depending on experience. Our team also enjoys great benefits, including medical, a 401(k) with match, paid time off (PTO), and paid vacations. Plus, we make it easy to apply with our initial quick mobile-optimized application. If we have your attention about this administrative position, please continue reading! ABOUT AIRTRON HEATING & AIR CONDITIONING Airtron Heating and Air Conditioning is one of the leading providers of heating, ventilation, and air conditioning systems. We provide an all-encompassing approach to HVAC solutions, from professional installations of premium products to comprehensive service plans. We ensure our systems work at their peak efficiency in order to provide customer comfort at the lowest cost. With more than 40 years of experience in the cooling and heating industry, we have the knowledge and skills that allow us to stand firmly behind our work. Along with other recognitions, we are proud to receive accreditation from the Better Business Bureau (BBB). Our company environment is energetic and constantly improving. We encourage our employees to think proactively about their career choices. Along with amazing benefits, we provide career growth opportunities to our employees. We believe our employees are critical to our ongoing success. Come join us and empower your future! ARE YOU A GOOD FIT? Ask yourself: Do you have great communication skills? Can you act professionally in all situations? Are you extremely organized? Do you take pride in a job well done? Are you punctual and reliable? Can you keep things neat and tidy? If so, please consider applying for this Customer Service / Office Assistant position today! YOUR LIFE AS A CUSTOMER SERVICE / OFFICE ASSISTANT This administrative position offers full-time work and has a schedule that rotates between a 7 am – 3 pm shift and a 10 am – 7 pm shift. As a Customer Service / Office Assistant, you play a vital part in our company being able to operate smoothly. As the face and voice of our company, you have the opportunity to provide a high-quality experience for our customers. You are friendly and professional as you answer calls, schedule appointments, and sell contracts. Listening carefully and offering personalized solutions allows you to easily create a great rapport with people. In addition to assisting customers, you perform other administrative duties as needed. You love helping others and contributing to our company's success in a big way! WHAT WE NEED FROM YOU Location: 78729

Job Description Assistant Spa Manager Looking for a nourishing work environment, surrounded by talented and interesting people, with room to grow? We're currently seeking a hands-on Assistant Spa Manager who has a passion for excellence & an entrepreneurial spirit for our vibrant day + med spa. If you are contagiously positive with an outgoing personality and you excel with sales and high volume booking, and possess a proven track record of managing and developing a strong, inclusive team, read on. The BEST Spa in Austin LIVE LIFE LOVE LIFE Viva is an Austin based, day and med spa spa started in June of 2005 by three women. We're fast growing, hip and locally-owned, with three locations in Central Austin. We attribute much of our success to our incredible employees, and are firm believers in taking care of our talented people who, in turn, pamper our guests with 5-star care. VOTED BEST SPA Austin Chronicle; Austin Monthly; and Austin Young Chamber of Commerce We're extremely proud to have been ranked Best Places to Work by the Austin Business Journal four times. Our low employee turnover rate is a testament to our most important values, including providing a happy and prosperous employee experience by maintaining a safe and nourishing place to work, along with a fun & caring culture, and a growing list of competitive benefits. Is Seeking Experts Like YOU * A warm, calm and caring demeanor * 5 Star customer service wizard with multi-line phone system expertise * Sales and education-driven, with a natural ability to cross-book and upgrade, and a passion for growing others in this capacity * An acute attention to detail; ability to think on your feet * Superior time management and organizational skills * Critical conversation and mediation skills with ability to diffuse stressful situations, turn unhappy guests into loyal customers, and to keep your team feeling energized and inspired * A responsible; wellness-oriented team player, with a strong work ethic * Curiosity and knack for building relationships and engaging people * A natural ability to inspire, educate and grow business and people * Professional communication skills, both written and verbal * At least one year of professional experience in a spa, hotel, salon or high-end hospitality customer service role in management capacity, preferably with spa booking software with an emphasis on high volume booking. * Working experience using MS Office and/or Google Drive. Prior experience with Meevo, RX Photo, Chatra and Slack a plus! * Excellent organizational and administrative skills to perform diverse operational duties * Consistent attendance & punctuality + ability to work weekends and some holidays * Able to lift at least 25 pounds * Willingness to make a one year commitment to your permanent schedule, and within your dept is required. BRIEF OVERVIEW OF RESPONSIBILITIES * Evangelize the brand! Exude warmth and a can-do attitude. * Supervise employees in a way that makes them want to work for you. * Hire, train, coach, goal set, provide disciplinary action (and document), and terminate employees * Meet and exceed key performance indicators * Demonstrate enthusiastic and outstanding customer service in courteous and attentive manner * Educate guests on all services, amenities, & home care to optimize their experience while maximizing books * Research and resolve guest-relations issues and employee matters in a timely manner * Maintain safety standards and cleanliness, keeping work area clean and equipment properly sanitized * Oversee overall "opening day" appearance of the location * Oversee inventory and orders * Communicate Repair and Maintenance Issues to proper channels At the GREATEST PLACE TO WORK * The most awesome co-workers you can imagine! * Among the highest pay in the industry * Incentive & bonus potential * Health, Dental and Vision benefits at 30 hours per week * 3 Weeks PTO at 30 hours per week * 2% Matching 401k at just 20 hours per week * 3 Weeks Paid Parental Leave after 1 year of Employment * Deep discounts on services and retail * CEU Allowance after 6 month of Employment * Ongoing training; opportunities to grow BE HERE NOW. If spreading love by serving people makes your heart skip a beat, and you value Authenticity, Excellence at Every Touchpoint, Doing the Right Thing, and 360 Degrees of Excellence, YOU BELONG HERE. Send us your resume along with a cover letter outlining why you'd be the ideal fit for this position at Viva Day Spa + Med Spa. * Bonus points for completing this sentence in your response: I do my part to help make the world a better place by_____. We look forward to hearing from you! We’re proud to provide equal opportunities to all employees and applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, results of genetic testing or other applicable legally protected characteristics. This position does require a background check due to the personal nature of our business. COVID-19 considerations Viva is proud to use hyper-clean sanitation practices, HEPA filters throughout the spas + offices in addition to state mandated sanitation/cleaning protocols. During times of pandemic, Viva carefully considers the various stage levels and the impact it has on our guests and team. As such, we implement extra protective measures to ensure the health and safety of those in our community.

Job Description JOB SUMMARY The Front Desk Administrator will be extremely knowledgeable about our company culture, philosophy, and be knowledgeable in our AEA curriculum and STEAM program. He or she will be responsible, along with other management personnel for supporting tours, communicating in an attractive and highly informative fashion, to help support management gain enrollment from prospective families. In addition, the Front Desk Administrator will maintain an ongoing communication with families not enrolled to ensure successful performance metrics and updated information in our tech platform. This position will also be responsible for some of the day to day administration of the school. Might perform advanced administrative duties that require knowledge of business practices and procedures. Relieves managers of some clerical and administrative duties. CUSTOMER SERVICE, ENROLLMENT/SALES, & KEY RESPONSIBILITIES: • Works with Director to support sales strategies and developing enrollment presentation materials, • Ensures all visitors and tour information is input into the AEA APP with all proper and accurate information, • Manages and schedules tour appointments in the AEA APP and updates accordingly, • Run the tour data report (excel format) from the AEA APP to conduct follow up calls and emails on all previous tours • Keeps the Director informed of any prospective families and enrollment changes communicated to them, • Ensures there are enough enrollment packets ready for tours, • Is able to showcase the school and classroom offerings and conducts tours of the center in absence of Director or Curriculum Program Assistant Director • Ensures enough promotional materials are available for distribution to prospective families, • Provide exceptional customer service to current and prospective customers by greeting visitors/parents and monitoring visitor access. Ensures all visitors and tours are signed in appropriately. • Answers telephone and provides information to callers or routes call to appropriate individual and places outgoing calls. • Demonstrates an awareness of cultural sensitivity in communicating and working with families, • Demonstrates an awareness of community resources for additional support for families, • Open or Close the school as needed if the Assistant Director or Director is not available to do so., • Community Involvement; helping to create partnerships within the community to create brand awareness OTHER JOB DUTIES AND TASKS AS ASSIGNED: • Works to prevent injuries and accidents; follows all procedures related to injuries and accidents and works to ensure parents are notified and reports signed accordingly. Reports child injuries and hazards promptly to the Assistant Director or Academy Director. • Assists with data entry and various projects as assigned., • Files correspondence and other records., • Enters new family and child enrollment information into AEA APP and/or other administrative system (ie: Procare) • Ensures allergy, shot, and physical information is entered into AEA APP and/or other administrative system (ie: Procare) • Gives out applications to perspective employees (with directive from Management), • Bathroom or lunch breaks for teachers as needed, • Responsible for the children’s files and follow up with families on any missing or expired items., • Review of transportation binders ensuring all required forms and signatures are present, • Assists management in tracking of credentials and CPR/FA expiration dates, enters into AEA APP, • Helps organize and track teacher in-service hours binder (with directive from management), • Responsible for daily cleaning duties which include sweeping, mopping, disposing of trash., • Performs other related duties as requested by a member of management and may be asked to work in classrooms when MINIMUM JOB QUALIFICATIONS • Must meet state licensing requirements for this position., • Must meet all standards and requirements relating to background checks, fingerprinting, education and experience as set by the state and accreditation agent • CDA or state equivalent preferred, but not required, • High school diploma required, • Must have at least two years of experience in a licensed childcare center, • Must be able to communicate, both verbally and in writing, in the English language., • Must meet Company driving standards where applicable., • Must be proficient in Google, Microsoft office including, Microsoft Word, Excel and PowerPoint, • Demonstrates an understanding of all current state and local regulations., • Must be able to communicate in the English language.

Our fast-paced sales office in Austin, TX is seeking a Full-Time Administrative Assistant to support daily office and sales operations. The Administrative Assistant plays a critical role in supporting sales representatives and management while delivering excellent internal customer service. Minimum

Based in Vectra AI's Austin TX office, the Office Manager is responsible for all day-to-day office management activities in our local company office. In addition to the core Office Manager responsibilities, this role will provide administrative assistance to certain executives of the company. Calend

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Salary: $65,000 - $90,000 per hour A bit about us: AmLaw 200 law firm is seeking a a legal administrative assistant for the Austin Office. A minimum of 5+ years of experience as a Legal Administrative Assistant or similar role within the legal industry. Why join us? We offer best in class benefits i

No administrative assistant experience required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

No admin virtual assistant experience required.

No office assistant experience required.

Help the office run smoothly by proactively maintaining office communications and calendars, everyday administrative tasks, incoming and outgoing mail, vendor coordination, and by providing tech/IT communication assistance. Assist Leadership Team with culture-strengthening initiatives by coordinatin

Perform routine administrative tasks such as filing and drafting correspondence. Performs various administrative functions as requested. Strong skills within MS Office Suite.

Job: Office and Administrative Support. This position is eligible for a hybrid remote work schedule with some days per week in office at TxDMV headquarters located in Austin, TX (subject to change). Communicates administrative procedures, establishes correspondence protocols for the division, docume

Complete daily and weekly administrative tasks to support clinic operations. Perform additional administrative tasks as assigned. Role overview: Our Senior Healthcare Administrative Receptionists provide exceptional customer service and thrive in a collaborative, team-oriented environment.

Office maintenance, keeping the office clean and organized, and performing inventory of office supplies. Here are some common front office job duties that you will be responsible for:. Some skills that are useful and required for front office role include:.

Previous general office experience.

Ascension - Health Transformation Building - 1601 Trinity Street Austin [Medical Office Assistant] As an Office Assistant at Ascension, you'll: Greet patients and visitors, check patients in and out, and obtain necessary documentation; Verify and enter demographic information; Obtain and verify ins

Office Assistant, Athletic Performance. Texas Athletic Performance, Baseball/Softball is seeking a qualified and growth-minded part-time Office Assistant for the 2025-2026 academic year. May work around standard office conditions.

This position will coordinate administrative, business, and other operational activities in the office by performing the following duties: maintaining solid and consistent communication with branch leadership and ensuring accurate file maintenance. As Office Coordinator, you are expected to handle t

Provides administrative support to an executive in the City Manager's Office. Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or a related field, plus four (4) years of experience in an administrati

Now is a great time to join our growing company! The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of highe

Office Assistant, Athletic Performance. Texas Athletic Performance, Baseball/Softball is seeking a qualified and growth-minded part-time Office Assistant for the 2025-2026 academic year. May work around standard office conditions.

Proficiency with office software and basic administrative tools. We are seeking an organized, detail-oriented Office Assistant to support daily operations and ensure a smooth, efficient workflow across the company. Contribute to a professional, welcoming, and efficient office environment.

The Office Administrator/Executive Assistant serves as an integral operation and administrative partner to the executive team and to JOYRIDE. Office Administrator / Executive Assistant. This role is equal parts office and administrative support, cross-functional coordination, and executive support.

Bachelor's degree and at least 5 years of administrative work experience including 2 years at the Administrative Associate or Senior Administrative Associate level. Executive Assistant, Research Development, Office Of The Vice President For Research, Scholarship And Creative Endeavors. Support Resea

The Office/Executive Assistant will play a critical role in supporting senior leadership while managing daily office operations. At Maverick, our team is growing, and we're looking for a highly organized, proactive, and detail-oriented Office/Executive Assistant to support our leadership and ensure

Are you ready to be the heart of a vibrant salon where your smile and efficiency set the tone for an exceptional customer experience?.At Frenchies, we're looking for someone who doesn't just handle tasks but elevates our guest's day with their positivity and proactive service.Join us in a dynamic, s

Display Coordinator/Office Assistant. We're looking for a bright, energetic Display Coordinator/Office Assistant to join our Havertys Team. May be required to provide administrative and/or housekeeping support.

Office Assistant, Athletic Performance. Texas Athletic Performance, Baseball/Softball is seeking a qualified and growth-minded part-time Office Assistant for the 2025-2026 academic year. May work around standard office conditions.

Provides high-level administrative support to executives in the workplace, such as taking calls, scheduling meetings, managing executive requests, and performing other duties. Executive Assistant To The CEO. GIGABRANDS is actively looking for an Executive Assistant to the CEO with exceptional Englis

Bachelor's degree and at least 5 years of administrative work experience including 2 years at the Administrative Associate or Senior Administrative Associate level. Executive Assistant, Research Development, Office Of The Vice President For Research, Scholarship And Creative Endeavors. Support Resea

Partner collaboratively with Legal, Finance, HR, Investor Relations, and the Office of the CEO to produce complete, timely, and high-quality Board and committee materials. Experience improving or automating administrative processes and systems.