Administrative Support Clerk
hace 1 mes
Sausalito
Job Description Job Summary The Administrative Support Clerk is a key contributor to the smooth and efficient operation of the law firm. This multifaceted role encompasses a broad range of responsibilities, including providing high-level administrative support, overseeing front-office functions, coordinating hospitality and meeting logistics, and maintaining organized and well-stocked office and common areas. The ideal candidate demonstrates professionalism, strong organizational skills, attention to detail, and the ability to manage competing priorities in a dynamic, fast-paced legal environment. Essential Duties and Responsibilities Administrative Support • Provide general administrative assistance to the Office Manager, • Maintain physical and electronic filing systems; organize files for new matters, • Input and save information to the firm’s file system, • Assist legal staff with large copy jobs and the preparation of binders for hearings, • Support the Finance team with printing and distributing work-in-progress (WIP) reports, • Answer and direct incoming phone calls; take and deliver messages, • Greet visitors and guests; validate parking, and issue loaner key cards, • Maintain a professional and organized front office area, • Schedule meetings and send Outlook calendar invitations, • Manage office reservations for visiting attorneys, • Prepare conference rooms for meetings and depositions; clean and restock as needed, • Order and set up food and beverages for meetings, including weekly breakfasts and lunches, • Clean and restock the kitchen area at the end of each day, • Stock printers and copiers with paper daily, • Report on office or equipment maintenance issues to the Office Manager, • Retrieve, open, scan, and distribute incoming mail to appropriate staff, • Drop off outgoing mail and overnight packages at the end of the day, • Monitor and maintain office supply inventory; order materials as needed, • Organize and maintain supply rooms and file rooms, • Understand and implement employee safety protocols, • Minimum of one year’s experience with scheduling, hospitality, and office logistics, • Strong verbal and written communication skills, • Proficiency in Microsoft Office (Outlook, Word, Excel, etc.), • Excellent organizational and time-management abilities, • Professional demeanor and dependable work ethic, • Attention to detail and strong documentation skills, • Clear verbal communication in both in-person and telephone interactions, • Ability to remain focused and perform detailed work for extended periods, • Requires frequent walking, standing, kneeling, and bending, especially when preparing meeting rooms or organizing supplies, • Work involves remaining seated at a desk for extended periods while performing clerical and computer-based tasks, • Regular use of a computer, including extended periods of typing, viewing a monitor, and using a mouse, • Operate standard office equipment such as copiers, scanners, phones, and printers, • Availability to work more than 40 hours per week, including overtime when necessary Hourly Rate: $20.00 - $24.00