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Job Description Job Summary The Administrative Support Clerk is a key contributor to the smooth and efficient operation of the law firm. This multifaceted role encompasses a broad range of responsibilities, including providing high-level administrative support, overseeing front-office functions, coordinating hospitality and meeting logistics, and maintaining organized and well-stocked office and common areas. The ideal candidate demonstrates professionalism, strong organizational skills, attention to detail, and the ability to manage competing priorities in a dynamic, fast-paced legal environment. Essential Duties and Responsibilities Administrative Support • Provide general administrative assistance to the Office Manager, • Maintain physical and electronic filing systems; organize files for new matters, • Input and save information to the firm’s file system, • Assist legal staff with large copy jobs and the preparation of binders for hearings, • Support the Finance team with printing and distributing work-in-progress (WIP) reports, • Answer and direct incoming phone calls; take and deliver messages, • Greet visitors and guests; validate parking, and issue loaner key cards, • Maintain a professional and organized front office area, • Schedule meetings and send Outlook calendar invitations, • Manage office reservations for visiting attorneys, • Prepare conference rooms for meetings and depositions; clean and restock as needed, • Order and set up food and beverages for meetings, including weekly breakfasts and lunches, • Clean and restock the kitchen area at the end of each day, • Stock printers and copiers with paper daily, • Report on office or equipment maintenance issues to the Office Manager, • Retrieve, open, scan, and distribute incoming mail to appropriate staff, • Drop off outgoing mail and overnight packages at the end of the day, • Monitor and maintain office supply inventory; order materials as needed, • Organize and maintain supply rooms and file rooms, • Understand and implement employee safety protocols, • Minimum of one year’s experience with scheduling, hospitality, and office logistics, • Strong verbal and written communication skills, • Proficiency in Microsoft Office (Outlook, Word, Excel, etc.), • Excellent organizational and time-management abilities, • Professional demeanor and dependable work ethic, • Attention to detail and strong documentation skills, • Clear verbal communication in both in-person and telephone interactions, • Ability to remain focused and perform detailed work for extended periods, • Requires frequent walking, standing, kneeling, and bending, especially when preparing meeting rooms or organizing supplies, • Work involves remaining seated at a desk for extended periods while performing clerical and computer-based tasks, • Regular use of a computer, including extended periods of typing, viewing a monitor, and using a mouse, • Operate standard office equipment such as copiers, scanners, phones, and printers, • Availability to work more than 40 hours per week, including overtime when necessary Hourly Rate: $20.00 - $24.00

Job DescriptionNationwide Law Firm is looking for an Experienced Records/Office Services Clerk to fill a position starting as a Temp with the possibility of becoming Permanent. The ideal candidate will have previous Law Firm experience in Records and/or Office Services; however, we will consider non-law firm candidates with the same experience. This position starts immediately! Requirements: Prior experience as either a Records Clerk or Office Services Clerk Knowledge and experience with Microsoft Office Be able to lift file boxes up to 50 pounds Perform tasks in a timely manner with a high degree of accuracy Adhere to strict confidentiality of files Ability to write, read and edit documents Be able to prioritize workload Have excellent Customer Service skills Duties: Provide mailroom services, including sorting, distributing, collecting and metering mail and parcels Copying, printing, faxing and scanning Coordinate service calls for mail/copy room equipment as needed Schedule outside copy services as needed Monitor and maintain general supply levels, restock, and coordinate reordering Handle all paper files for the central file room and off-site storage If interested in more information about this Firm and position, please submit your Resume today as we are ready to hire!