Accounts payable jobs in Jersey City, New Jersey - Page 3Crear alertas

The Accounts Accounts Payable, Clerk, Customer Service, Accounting, Business Partner, Technology. Robert Half is looking for an analytical and organized Accounts Payable (A/ P) Clerk that is ready to become an essential part in a team-oriented and rapidly-expanding company.

The Accounts Payable Specialist is responsible for processing invoices, reconciling vendor statements, and effectively communicate to internal and external partners. This individual will work closely with the internal Accounting & Finance team to support ledger activity questions related to Accounts

Accounts Receivable / Accounts Payable / Remote] - Anywhere in U.K per year / Medical, dental, and vision / PTO / Equipment stipend - As a Finance Associate at Blockworks, you will: Run daily accounting operations; Execute month-end close procedures; Oversee vendor contract calendar; Support tax and

Maintenance Coordinator • Assists with Various reports: inventory counts, adjustments, damaged products The Maintenance Coordinator supports the maintenance department by managing parts inventory, maintaining accurate records, coordinating shipments, and assisting with various reports including inventory counts, adjustments, and damaged product documentation. This role is essential to ensuring maintenance operations run smoothly and efficiently. Are you looking to make a career change to a rapidly growing, stable, innovating company? This exciting opportunity as a Maintenance Coordinator offers a competitive salary plus an excellent benefits package including medical insurance, dental insurance, vision insurance, paid PTO etc. Does this position match your future career goals? Then this Maintenance Coordinator opportunity could be the right fit for you. • Great Pay, • Excellent Benefits, • Immediate Hire Qualifications and Requirements: • Maintain parts system accuracy by monitoring on‑hand quantities and ensuring all purchase orders are completed, received correctly, and documented., • Manage all parts orders and POs, including receipt documentation and timely submission to Accounts Payable., • Oversee parts inventory levels, replenish stock, order components, and apply mechanical knowledge to identify parts accurately., • Inspect incoming stock to verify compliance with specifications and purchase order requirements., • Store materials properly in bins, shelves, or designated floor areas based on style, size, or material type., • Enter new PM tasks into iMaint, including daily/weekly/monthly schedules, and create filing binders when needed., • Coordinate shipments for returns, repairs, and vendor exchanges., • Conduct periodic, special, and perpetual inventories to maintain accurate stock levels., • Maintain accurate stock and inventory records using both computerized and manual systems., • Notify the maintenance manager of inventory needs, shortages, or critical stock requirements., • Maintain a clean, organized, and efficient parts crib in alignment with 5S standards. Jasleen Kaur Ajulia Executive Search is a search firm specializing in Manufacturing, Finance, IT, Legal and Pharmaceutical positions. This is a confidential search for one of our preferred clients. It is a direct hire position that includes competitive compensation and full comprehensive benefit package. #ZR

Looking for an Office Receptionist/Administrative Assistant who has effective communication skills and enjoys working as part of a team. Logical thinker, extremely detail oriented, very organized and can prioritize. Ability to work quickly and thrive in a high-pressure environment with the ability to meet short deadlines. Job Description and Responsibilities • Answer and transfer all phone calls on a multi-line phone system, • Incoming and Outgoing mail distribution, stamps, bill payments, shipping supplies, • Order all office and kitchen supplies, • Provide administrative support within the accounting department and to other departments as necessary, • Manage corporate incoming emails and website., • Accounts Payable for vendor services, • Manage Project Closeouts., • Manage database of pricing and quotes for services Requirements • Previous experience in Construction is a plus., • Positive “can do” attitude., • High attention to detail, organized, self-motivated., • Superior oral and written communication skills, • Knowledge of Microsoft Office (Word, Outlook and Excel), • Knowledge of Viewpoint/Vista, Procore and PowerPoint is a plus.

About us Zara offers the latest fashion trends for all. An international brand with stores in the main cities of the world and online. Our business model is centered in our customers, constantly adapting to their needs. We love what we do. Teamwork, passion, curiosity, diversity, sustainability, creativity and humility are our daily motivation. Does it sound like you? Maybe you are a Zara person. Purpose We are seeking a Senior Accounts Payable Specialist to support the Finance organization across the United States, Puerto Rico, and Canada. This role manages high-volume AP activity and plays a key role in month-end closing, including preparing and booking accruals across multiple spend categories. The ideal candidate has strong Excel abilities, is experienced working with large and incomplete data sets, and can produce clear reconciliations and analysis for both finance and non-finance stakeholders. This position requires high attention to detail, sound judgment, and the ability to operate within defined deadlines in a multinational environment. This position is also considered a structured entry point into the U.S. Finance team, with the opportunity to develop and grow into other areas of Finance depending on performance, business needs, and career aspirations. Key Responsibilities: Invoice & Data Management • Maintain AP mailboxes and ensure invoices and inquiries are processed timely, • Review and supervise outsourced AP entries to ensure accuracy and adherence to booking standards, • Support process improvements to enhance control and data integrity Customs & Duties • Record customs duty files received from brokers and reconcile balances with Treasury payments across entities Payments & Reconciliations • Review AP aging, investigate discrepancies, and coordinate timely payments, • Perform bi-weekly AP account reconciliations and prepare structured supporting analysis Credit Card & Travel Expenses • Record corporate card and travel expense transactions and reconcile to external reports, • Reconcile Concur vs. SAP aging and resolve variances Month-End Close, Accruals & Analysis • Prepare and post-month-end accruals across multiple cost categories, • Produce clear analysis and variance explanations for business partners and finance leadership, • Review aging reports, error queues, and pending approvals and ensure timely resolution Audit & Compliance • Provide documentation for internal and external audits, • Ensure compliance with internal policies and accounting standards (IFRS / US GAAP exposure a plus) Project Participation & Collaboration • Participate in accounting and cross-functional finance projects, • Recommend and support implementation of process improvements for control, visibility, or efficiency Hybrid Requirement: This is a hybrid NYC-based role. The role provides up to 30 work-from-home flex days per-6-month period, with the remaining days performed onsite in the office. Attendance expectations may increase during critical close periods or as business needs require. Qualifications: • Bachelor’s degree in accounting, Finance, or related field, • Minimum 3 years of accounting or AP experience (retail experience preferred), • Advanced Excel skills and ability to work with large data sets, • Experience with SAP or other ERP systems is a plus, • Strong attention to detail and ability to meet defined deadlines, • Ability to work with incomplete inputs and still produce structured, accurate deliverables, • Professional communication skills and ability to translate financial reconciliations into clear business language What we offer: In addition to a competitive salary, you will also receive 25% discount to buy the latest trends in any of our brands and a variety benefit package where you can find a wide range of discounts. Our internal talent is our greatest asset, and we are proud of offering internal promotion programs where you will find opportunities to grow, e-learning and training programs as well as social projects to get involved and contribute to a better society, and much more! Annual compensation range: $70,000 - $85,000 + discretionary bonus • Zara, in good faith, believes that this posted rate of compensation is the accurate range for this role at this location at the time of this posting. This range may be modified in the future. Actual compensation within that range will be dependent upon the individual’s skills, experience, qualifications, and applicable laws. Zara USA, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender, gender identity, gender expression, disability, age, citizenship status, veteran status or any other characteristic protected by applicable federal, state or local laws. EOE/DFW

The Accounts Payable Clerk is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with Highgate Hotel's policies and procedures.

Accounts Payable Clerk Job Duties: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Charges expenses to accounts and cost centers by analyzing invoice/expe

The Financial Analyst will be responsible for assessing the financial performance of the account, assists with all the accounting and control functions at the account including all revenue and expense reporting, accounts payable, accounts receivable and monthly financial reporting requirements. Crea

Job Title: Entry Level Accounts Payable Clerk. We are seeking an Accounts Payable Specialist to efficiently process a high volume of invoices daily.

Payroll/Accounting/Accounts Payable background preferred. Knowledge of CSI Accounting Software preferred.

This is a full-time on-site role for a bookkeeper in a real estate investment/development and management firm.The Bookkeeper will be responsible for maintaining financial records, creating and managing financial statements, managing accounts payable and receivable, and entering journal entries.Full

Work alongside senior leadership.Personal Care Manufacturing Company.Oversee day-to-day accounting operations, including accounts payable, payroll, and general ledger management.Lead, mentor, and develop the accounting team while fostering a culture of accuracy, accountability, and high performance.

Accounts Payable Manager/h2pThe Accounts Payable (AP) Manager will oversee all accounts payable functions, ensuring timely and accurate processing of invoices, payments, and vendor management. We are looking for an AP Manager with a strong background in accounts payable and proven leadership skills.

Finance Accountant Assistant - Level 1 (Accounts Payable Analyst) (Provisional). Work closely with ? budgeting, purchasing, and departmental end users to ensure alignment with financial compliance guidelines and assist in resolving any issues related to accounts payable transactions. Maintain record

The Legal Operations Associate will work closely with the Head of LCARS Operations, Legal, Finance, Accounts Payable, Strategic Sourcing & Procurement (SSP), outside counsel and alternative legal service providers (ALSPs), Legal vendors, and other departments to track and manage legal costs as well

The Analyst will provide regular feedback to Media Business Operations Manager and internal teams on reconciliation progress. Media Business Operations Analyst. As a Media Business Operations Analyst, you will play a central role in collaborating with Media, Accounts Payable and Client Finance teams

Rue Gilt Groupe (RGG) is committed to respecting your data privacy.Depending on where you live, you may have certain rights over your personal information.EU/UK applicants (GDPR): You have the right to request access to your personal data, to request that your personal data be rectified or erased, a

These include, but are not limited to, maintaining supplies for office and technicians, customer service, account reviews, accounts payable/receivable, customer retention, reporting, sales audits and standard office operations such as flow of correspondence, filing, requisition of supplies, and othe

Accounts Receivable / Accounts Payable Specialist. Our client is seeking an AR/AP Specialist to manage daily accounts receivable and accounts payable operations. The AR/AP Specialist is essential for maintaining smooth cash flow and financial integrity, handling everything from invoice entry to coll

We're looking for a detail-oriented and proactive Accounts Payable Specialist to join our team. Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system. Accounts Payable or a similar accounting/bookkeeping role.

Peoplesoft Financial / Accounts Payable Analyst.

Associate's degree or higher in Business, Accounting, or Finance or.Experience using financial/accounting software packages.Exceptional written and verbal communication skills, including effective interpersonal and collaborative skills.Attention to detail and accuracy.Finance role in a government ag

Job DescriptionOverview Company Overview: Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. Job Description Allied Universal® is hiring a Client Manager. As a Client Manager, you will build long term meaningful client relationships and lead our front-line employees that deliver our security services throughout a designated portfolio. By promoting strong employee engagement, you will drive operational metrics and deliver world-class services to clients across various vertical markets. Aligning with our iCARE Leadership approach, you will be a guide on our journey to be an employer of choice in the service industry by fostering an exceptional employee experience. RESPONSIBILITIES: Caring Leadership, Client Engagement, and Operational Oversight: • Hire, develop and retain front line staff, including Security Officers, Field Supervisors and Operations Managers, for small to medium-sized clients within your designated portfolio, • Utilize Allied Universal's AI technology, online reporting tools, and Business Intelligence Platform to monitor and analyze financial and operational metrics; drive operational efficiency by optimizing employee schedules, minimizing non-billed overtime, and supporting revenue growth, cash collections, and overall profitability, • Oversee and maintain client performance metrics, including budget management, accounts receivable, accounts payable, and overall account health, ensuring alignment with EBITA targets, • Build and maintain client relationships by addressing security needs, reducing risks, managing crises, and implementing effective corrective action plans; you will develop protocols, training, and response strategies that drive operational improvements and ensure client satisfaction, • Deliver high-quality service to our clients while maintaining industry standards, company policies, and regulatory requirements QUALIFICATIONS (MUST HAVE): • Must possess one or more of the following:, • Bachelor's degree in criminal justice, business, or a related field with a minimum of two (2) years of professional level experience managing hourly employees in a fast-paced service organization, • Associate's degree in criminal justice, business, or a related field with a minimum of three (3) years of professional level experience managing hourly employees in a fast-paced service organization, • High School diploma with a minimum of five (5) years of professional level experience managing hourly employees in a fast-paced service organization, • Current driver's license if driving a company vehicle, or personal vehicle in the course of conducting business (e.g., client visits, attending networking events), • Minimum of two (2) years of experience driving operational goals, • Skilled in managing a large and dispersed team that fosters teamwork, innovation, agility, client relations and achieving desired results, • Ability to maintain a profitable book of business by cross-collaborating and utilizing results-oriented problem-solving skills to meet both client and employee growth and satisfaction, • Proficiency in web-based applications and computer systems, including Microsoft Office, • Knowledge of safety protocols and service deliverables, • Ability to interpret financial data and use it to support decision-making; understanding of financial principles, including budgeting and financial reporting, • Proficiency in prioritizing tasks, meeting deadlines, and managing multiple projects efficiently, • Law enforcement, military and/or contract or proprietary security services experience, • Experience managing a dispersed workforce in a multi-location operation, • Medical, dental, vision, basic life, AD&D, and disability insurance, • Enrollment in our company's 401(k)plan, subject to eligibility requirements, • Eight paid holidays annually, five sick days, and four personal days If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: . Requisition ID 2025-1496610

Job Description About the Role: METHOD Architects is seeking an experienced, highly organized Office Manager/Bookkeeper to support the daily operations of our boutique architecture and interior design studio. This role is essential to ensure the smooth functioning of our office, the accuracy of our bookkeeping activities, and the continued positive experience for both our team and our clients. Reporting directly to the Controller and Managing Partner, this individual will provide reliable administrative, operational, and financial support. The ideal candidate is professional, detail-oriented, and proactive, someone who understands the rhythm of a creative studio and can confidently manage a wide range of responsibilities with efficiency, confidence, and composure. Key Responsibilities: Office & Studio Operations • Support leadership with weekly project schedule and staffing coordination., • Manage daily studio operations, including office calendar, meeting coordination, and travel planning., • Oversee phones, mail, packages, messenger deliveries, and incoming samples., • Maintain a clean, organized, and well-supplied studio environment., • Coordinate vendor services, office supply inventory, and equipment maintenance., • Manage building access for staff and visitors., • Assist with onboarding of new employees and track PTO and sick days., • Organize office events, team gatherings, and occasional project photoshoots., • Maintain well-structured digital and physical filing systems for administrative and operational documents. Bookkeeping & Financial Support • Assist the Controller with monthly client invoicing and expense tracking., • Support basic accounting functions including QuickBooks and/or Deltek Ajera entries, reconciliations, and reporting., • Record, track, and reconcile accounts payable and accounts receivable., • Prepare vendor payments and support client billing and collections processes., • Assist with monitoring office budgets and general financial organization. Minimum Qualifications: • Bachelor’s degree and 3–5 years of office management experience, preferably within a design or professional services environment., • Strong written and verbal communication skills with a polished, professional demeanor., • Proficiency in Microsoft Office Suite and cloud-based file management systems., • Bookkeeping experience; familiarity with QuickBooks and Deltek Ajera strongly preferred., • Exceptional organizational skills and the ability to manage multiple priorities simultaneously., • Self-directed, dependable, and able to work collaboratively within a small team., • Authorization to work in the United States (US Citizen / Green Card holder). Compensation and Benefits: • Salary Range: $55,000–$75,000, based on experience., • Benefits include Partial Medical/Dental/Vision, 401(k), paid holidays, PTO, and sick time., • Opportunities for professional development and continuing education., • A supportive, design-focused environment that values collaboration, high standards, and personal growth.Company DescriptionFounded in 2009, METHOD Architects is a multidisciplinary architecture and interior design practice specializing in commercial, retail, workplace, and residential environments. Our work is guided by creative exploration, technical rigor, and a highly collaborative process. We are a close-knit team that takes pride in producing thoughtful, high-quality work and fostering a positive studio culture.Founded in 2009, METHOD Architects is a multidisciplinary architecture and interior design practice specializing in commercial, retail, workplace, and residential environments. Our work is guided by creative exploration, technical rigor, and a highly collaborative process. We are a close-knit team that takes pride in producing thoughtful, high-quality work and fostering a positive studio culture.

Job Description We are looking for an experienced Bookkeeper to join our client's team in New York, New York. This role is ideal for someone with expertise in Yardi software and a strong background in managing financial records within the real estate sector. The successful candidate will play a pivotal role in ensuring the accuracy and efficiency of all accounting operations. Responsibilities: • Handle daily accounting tasks for real estate portfolios, including accounts payable and receivable, bank reconciliations, and general ledger entries., • Maintain precise financial records using Yardi property management software., • Generate monthly, quarterly, and annual financial reports for properties and entities., • Process vendor invoices and tenant payments while ensuring timely collections and disbursements., • Reconcile bank accounts and credit cards, investigating and resolving any discrepancies., • Assist in preparing budgets, forecasts, and performing cash flow analyses for various properties., • Collaborate with property managers and asset managers to deliver accurate financial reporting and analysis., • Ensure adherence to internal policies and compliance with external regulatory standards., • Prepare and submit sales tax filings and other regulatory documents as required., • Support audit processes by providing necessary documentation and information to auditors., • 3+ years of bookkeeping experience, ideally within the real estate or property management industry., • Proficient in Yardi software, including Yardi Voyager, for property accounting and reporting., • Solid understanding of accounting principles and real estate financial operations., • Strong attention to detail and excellent organizational skills., • Advanced knowledge of Microsoft Office Suite, particularly Excel., • Effective communication skills with the ability to collaborate with property management teams., • Experience with QuickBooks and handling accounts payable and receivable., • Skilled in performing bank reconciliations and resolving discrepancies.

Job Description Finance & Operations Administrator – Property & Marketing Support Pay Rate: $28–$32/hour (W-2) Location: Onsite – New York, NY 11211 Schedule: Monday–Friday | 9:00 AM–5:00 PM (EST) Start Date: February 1, 2026 Duration: LOA coverage with potential longer-term extension Perks: Weekly pay + benefits About the Role Our leading retail client is seeking a Finance & Operations Administrator to support the Property Coordinator, Marketing Director, and Center Management Team at Westfield World Trade Center. This role plays a critical part in ensuring smooth day-to-day operations across finance, tenant coordination, contracts, events, and marketing support. This is an excellent opportunity to gain hands-on experience with a global retail organization while supporting a dynamic, fast-paced property environment. What You’ll Do Finance & Administrative Operations • Process Accounts Payable and Accounts Receivable, including PO/invoice processing, manual billings, and percentage rent calculations, • Support month-end, quarter-end, and year-end reporting and audits, • Collect tenant sales data and maintain accurate rent rolls and financial trackers, • Reconcile P-card expenses and maintain financial documentation, • Manage tenant onboarding and ongoing support, including certificates of insurance and compliance documentation, • Oversee the Port Authority Loading Dock (VS3) system, including delivery approvals and scheduling, • Issue tenant notices related to deliveries, operations, and lease requirements, • Coordinate in-store retailer events by collecting event details and securing required approvals, • Communicate event plans to security, housekeeping, engineering, and marketing partners, • Support on-site activations such as Gift with Purchase programs, The Good Festival, and seasonal events, • Assist with new retailer orientation, including URW Connect app training, center amenities, and operational guidelines, • Audit and maintain the Westfield WTC website to ensure content accuracy and brand alignment, • Upload and manage promotions, tenant offers, and event listings, • Collaborate with internal teams to ensure consistency across messaging, imagery, and campaign content, • Process mail, invoices, checks, and tenant documentation, • Order office supplies and coordinate IT support as needed, • Attend weekly staff meetings and required trainings, • Support ad hoc administrative and operational needs What We’re Looking For • Bachelor’s degree or equivalent experience, • 2–3 years of experience in an administrative, operations, or finance support role, • Experience with AP/AR, invoicing, and financial documentation, • Strong organizational skills and attention to detail, • Comfortable working cross-functionally with tenants, vendors, and internal teams, • Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, SharePoint), • Experience with Salesforce and Procore is a plus, • Ability to manage multiple priorities while maintaining professionalism and composure Why This Role • Exposure to property operations, finance, marketing, and events in one role, • Work onsite at a flagship, high-profile retail destination, • Strong training and onboarding with role continuity beyond LOA coverage, • Opportunity to build relationships across retail, marketing, and operations teams TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Academy Glass is a well-established glass company seeking a reliable and detail-oriented Bookkeeper to support our day-to-day financial operations. This role is ideal for someone with strong accounting fundamentals who enjoys working in a fast-paced, hands-on environment. What You’ll Do • Maintain accurate financial records and accounting data, • Handle accounts payable and accounts receivable, • Record daily transactions and perform data entry, • Reconcile bank statements and verify transaction accuracy, • Assist with invoicing, billing, and payment tracking, • Identify and resolve discrepancies in financial records, • Previous experience in bookkeeping, accounting, or finance, • Strong attention to detail and organizational skills, • Ability to prioritize tasks and meet deadlines, • Comfortable working independently with minimal supervision, • Proficient with basic accounting software (QuickBooks experience preferred), • Stable, growing company with a strong local reputation, • Supportive team environment, • Consistent workload and long-term opportunity, • Opportunity to be a key contributor to the business

Job Description Job Title: Office Accounting Clerk & Administrative Assistant Location: Lyndhurst, NJ Job Type: Full-time, Part-time, or Flex Time About Us: We are a construction technology services company. We pride ourselves on our innovative approach and commitment to delivering high-quality solutions to our clients. Position Overview: We are seeking a versatile and detail-oriented Office Accounting Clerk & Administrative Assistant with intermediate QuickBooks skills to join our team. This role offers the flexibility to work full-time, part-time, or on a flexible schedule. This is not a remote work or work from home opportunity. The ideal candidate will have a strong background in both accounting and administrative tasks, including experience in invoicing, collections, and general office management. Key Responsibilities: • Perform bookkeeping duties using QuickBooks, including data entry, account reconciliation, and financial reporting., • Handle invoicing and assist with collections., • Manage accounts payable and receivable processes., • Provide administrative support, including managing office communications, filing, and scheduling., • Assist with the coordination of office operations and procedures., • Support the team with various administrative tasks such as document preparation, data management, and customer service., • Collaborate with team members to maintain smooth workflow and effective communication across departments., • Intermediate proficiency in QuickBooks is required., • Previous experience in an accounting or administrative role, preferably in a services environment., • Experience with invoicing and collections is a plus., • Strong organizational skills with the ability to manage multiple tasks efficiently., • Excellent communication skills, both written and verbal., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Flexible work hours, with options for full-time, part-time, or flex time., • Competitive salary based on experience and qualifications., • Comprehensive healthcare benefits., • 401(k) retirement plan with company matching. Please specify your preferred work schedule (full-time, part-time, or flex time) in your application.

Job Description Nature of Work The Audit Bookkeeper is responsible for coordinating and maintaining all accounting activities concerning the annual audit, and for communicating with CPA staff to ensure all requests are met. Responsibilities · Monitor CR checks and transfers and make necessary corrections · Complete monthly Financial Reports for all entities for distribution to various interested and invested parties · Reconcile bank balances at least monthly and maintain banking files · Process all utility payments monthly including Con Edison, Real Estate Tax, Water & Sewer, Insurance · Maintain tracking sheets for all utility payments · Monitor and report on daily cash balances and troubleshoot as needed · Monitor CR checks and AP payments for deposit errors and entry errors, etc., and make necessary corrections · Track outstanding checks and advise AP Bookkeeper when outstanding beyond 30 days · Review, approve, and record daily batches as backup to CR Bookkeeper · Produce checks and/or prepare transfers as backup to AP Bookkeeper · Assist Director of Finance in preparing quarterly financial reports for all LPs · Process monthly journal entries to record depreciation, amortization, and bad debt expense · Assist Director of Finance in creating annual budgets and monthly cash flow projections · Assist Director of Finance in monitoring general ledger and various financial analyses · Work with Director of Finance to complete quarterly and annual audits · Perform ad hoc financial analysis as requested by Director of Finance Requirements and Qualifications · At least five years of experience in not-for-profit organizational bookkeeping, including general ledger, accounts payable, and accounts receivable · Familiarity with accounting software · Technology literacy including MS Office, with strong Excel proficiency · Excellent organizational and mathematical skills · Ability to work independently on deadline-driven tasks · Ability to manage multiple projects and competing priorities · Strong written and verbal communication skills · Knowledge of Yardi or other property management/finance software a plus · Experience working with diverse populations · Spanish speaking a plus Reports to Director of Finance Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.Clinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.

Job Description The position is responsible for performing a variety of clerical, administrative and bookkeeping functions that support the operations of the company. Major Tasks and Responsibilities: • Provides clerical and administrative support. Type, file, copy and prepare documents., • Proficiency in Accounts Payable., • Process Payroll and Weekly Taxes., • Assist Project Management staff., • Performs administrative tasks using critical thinking to complete processes in a competent and expedient manner, • Completes HR related processes as requested including new hire paperwork process., • Supports the completion of financial reporting, as requested., • Follows up on identified issues until resolution is reached or problem is referred., • Answers the phone promptly and courteously. Follows through on all requests with a sense of urgency., • Actively participate and monitor company & employees safety certificates and other regulatory requirements., • Interacts with clients, customers, guests, and all others in a courteous and friendly manner., • Practices personal cleanliness, wears clean uniform or professional dress attire., • Demonstrates dependability in attendance and completion of job tasks. Associate Degree preferred, but not a must Three or more years in an administrative / bookkeeper role. Proficiency with Microsoft Office ( Word, Excel, PowerPoint). Proficiency in Sage Timberline and Scheduling Programs Accuracy in spelling and grammar required. Detail oriented. Ability to organize workloads and meet time deadlines. Courteous, Customer Service Attitude. The ability to multi-task and work under pressure meeting deadlines and completing tasks at hand.

Job Description Michelangelo Designs is an Italian Furniture importer, and is celebrating its 38th year in business. We are looking for someone who is driven and motivated, as there is plenty of room for growth. What we are looking for: Accounts Payable Accounts Receivable Payroll Organized individual to file paperwork, ensure all insurances, employee benefits, building permits and taxes are updated. Manage day-to-day operations of the business we are looking for someone who is driven and motivated, as there is plenty of room for growth. Job Type: Full-time Salary: $45,000-$55,000 /year Required experience minimum: • Bookkeeping: 1 years, • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Schedule: • M-F 8:30am-5pm Supplemental pay types: • Bonus opportunities, • Commission OpportunitiesCompany DescriptionMichelangelo Designs is an Italian furniture importer and distributor, and is proud to celebrate over 38 years in business as a proud NJ company.Michelangelo Designs is an Italian furniture importer and distributor, and is proud to celebrate over 38 years in business as a proud NJ company.

Job Description QuickBooks Bookkeeper Location: Brooklyn, NY (Onsite) Express Employment Professionals is hiring on behalf of a leading company in Brooklyn, NY. This is an excellent opportunity for an organized, detail-oriented QuickBooks Bookkeeper with strong AR/AP experience to support a busy accounting department and grow long-term. What You’ll Do Accounts Receivable (AR) • Generate and send customer invoices, • Record incoming payments and apply them accurately, • Review aging reports and follow up on overdue accounts, • Enter vendor bills into QuickBooks, • Match purchase orders, packing slips, and invoices, • Prepare weekly check runs and process vendor payments, • Maintain accurate financial records in QuickBooks, • Reconcile bank and credit card statements, • Assist with payroll preparation (if needed), • Prepare routine financial reports for management, • 3+ years of bookkeeping experience, with hands-on AR & AP, • Advanced QuickBooks experience (required), • Strong understanding of accounting principles, • Excellent attention to detail and accuracy, • Proficient in Excel; comfortable learning new systems, • Strong communication and organizational skills, • Ability to manage multiple tasks and meet deadlines, • Ability to work onsite in Brooklyn, NY (non-remote role)

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success for our service company Vinco Mechanical. Location: Brooklyn, NY (In-office) Schedule: Mon–Fri (7:30 AM start required) Comp: $22–$28/hr (DOE) + overtime as needed Responsibilities: • Dispatch / Scheduling: Use our operating system (ServiceTitan) to accept inbound requests and schedule technicians. Move leads from CRM into ServiceTitan and keep job details accurate and organized., • Invoicing / Accounts Receivable: Convert ServiceTitan estimates to invoices and ensure invoices are emailed/sent promptly (and uploaded to portals when required)., • Collections: Follow up on outstanding invoices to help meet weekly collections goals; keep clear notes and professional communication., • Accounts Payable: Scan incoming bills and upload to QuickBooks and/or Bill.com; help track vendor bills and statements as needed., • Office Hub Support: Assist technicians/employees with day-to-day needs (parts status, approvals, basic coordination), and route escalations to the right person when necessary., • Vendor / GC / Subcontractor Communication: Receive and send correspondence related to orders, billing, estimates, COIs, and submittals; track what’s needed and follow through., • Front Office: Open door in morning. Ensure staff on road promptly. Greet and assist onsite guests (limited); answer inbound telephone calls and route requests., • Organization: Develop and maintain organized filing systems (digital + physical)., • Previous experience in HVAC or mechanical contracting is a HUGE plus (construction services experience at minimum)., • Strong tech skills (Office 365, Google Suite, email, comfortable using an iPad) — we are tech-forward., • Ability to prioritize and multitask in a fast-moving environment., • Excellent written and verbal communication skills., • Strong attention to detail, follow-through, and organization. Company Descriptionvincomechanical.comvincomechanical.com

Job Description PAYROLL COORDINATOR We are excited to invite an experienced and forward-thinking Payroll Coordinator to join our central office team in Manhattan, NY. As the Payroll Coordinator, you will play a pivotal role in our organization, modernizing systems, streamlining processes, and identifying opportunities for greater efficiency. This role is ideal for someone who sees payroll as more than numbers. Someone who is eager to automate, innovate, and help the organization make the most of its technology. Join us and be a part of an organization that values your contribution and cares deeply for the community we serve. ABOUT HOMES FOR THE HOMELESS: Homes for the Homeless operates shelters for families experiencing homelessness in NYC. Our family residences are more than just a place to sleep. Families can make the most of their stay through accessing an array of onsite programs. Many of these programs are also available to people living in the local community. Our goal is to have a positive impact so families can thrive long after they leave our shelters. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Supervise the Payroll Assistant in the processing of bi-weekly payroll, ensuring accuracy and timely payment to employees., • Provide backup payroll support when the Payroll Assistant is unavailable., • Manage employee and employer contributions to 403(b) & 457(b) pensions, including bi-weekly, quarterly, and semi-annual submissions., • Review ADP GL Interface registers and upload to accounting software., • Maintain bi-weekly salary reports and perform payroll-related calculations (COLA, retro pay, vacation accruals, year-end reports)., • Ensure compliance with federal, state, and local payroll tax regulations., • Respond to employee inquiries on pay, deductions, and garnishments; resolve issues promptly., • Update ADP profiles and process voluntary deductions or changes., • Collaborate with HR to maintain accurate employee data., • Review new hire onboarding in ADP using a 13-point checklist; flag missing or incorrect documentation., • Lead payroll-related audit responses and prepare required reports, including year-end 403(b) testing., • Generate benefits reports for Accounts Payable., • Support efforts to move payroll processes from manual tasks to automated systems., • Participate in meetings, training, and organizational initiatives., • Other duties as assigned. QUALIFICATIONS: • Bachelor’s degree or equivalent years of experience in payroll, accounting, finance, or related field., • Strong knowledge of payroll systems; experience with ADP Workforce Now preferred., • Familiarity with Carrier Connection and payroll automation initiatives., • Ability to supervise and mentor staff while managing hands-on payroll responsibilities., • Strong written, verbal, and interpersonal communication skills; comfortable with public speaking and networking., • Proficiency in Microsoft Office applications. COMPENSATION/EEO: In order to attract and retain a high-performance workforce, Homes for the Homeless offers a dynamic and rewarding work environment, with a focus on ensuring an appropriate work-life balance. In addition to a competitive salary, full-time permanent employees are eligible for excellent benefits including comprehensive health insurance (including medical, dental, and vision), an employer-funded 403(b) retirement plan, commuter benefits, life insurance, Work/Life Assistance Program, 3 weeks paid vacation, 10 sick days, 3 personal days and 12 paid holidays. Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect. We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law. TIME SHIFT: 9am-5pm, Monday – Friday (eligible for hybrid schedule after probationary period) SALARY: $85,000 - $95,000

Job Description Express Employment Professionals is hiring on behalf of a mid-size production company located in Brooklyn, NY. We are seeking a highly organized and detail-oriented Finance Administrative Assistant to join their finance department. Job Summary: The Finance Administrative Assistant will provide essential support to the finance department by performing various administrative and clerical tasks. The ideal candidate is proactive, detail-oriented, and capable of multitasking in a fast-paced environment. Key Responsibilities: • Assist with the preparation of financial reports, statements, and invoices., • Maintain and update financial records and databases., • Handle accounts payable and receivable, including processing payments and managing invoices., • Assist in the preparation of budgets and forecasts., • Conduct regular reconciliations of financial data and bank statements., • Coordinate and schedule meetings, appointments, and events for the finance team., • Prepare and distribute financial documents, reports, and correspondence., • Respond to inquiries and provide information to internal and external stakeholders., • Maintain confidentiality of all financial and company data., • Perform general administrative tasks such as filing, photocopying, and scanning documents., • High school diploma or equivalent; Associate’s or Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred., • Proven experience as an administrative assistant, preferably within a finance department., • Strong understanding of financial and accounting principles., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Experience with financial software (e.g., QuickBooks, SAP, Oracle) is a plus., • Excellent organizational and time management skills., • Strong attention to detail and accuracy., • Ability to handle sensitive information with discretion., • Excellent communication and interpersonal skills.

Job DescriptionWe are looking for a skilled Full Charge Bookkeeper to join our team in New York, New York. The ideal candidate will take ownership of financial operations, ensuring accuracy and efficiency in managing accounts payable, receivable, reconciliations, and overall cash flow. If you are detail-oriented and have a strong command of accounting principles, we encourage you to apply. Responsibilities: • Process and code invoices for accounts payable, ensuring accuracy and supporting regular check runs., • Create and distribute client invoices, apply cash payments, and follow up lightly on collections as needed., • Perform daily bank reconciliations, maintaining up-to-date and precise records of transactions., • Reconcile credit card statements regularly to reflect frequent purchases made by team members., • Oversee the flow of funds, including billing clients, processing outgoing payments, and managing shipping-related transactions., • Ensure timely and accurate management of all accounts receivable and payable activities., • Conduct thorough reviews of financial records to identify and resolve discrepancies., • Collaborate with team members to streamline bookkeeping processes and improve efficiency., • Proven experience as a Full Charge Bookkeeper with expertise in managing comprehensive financial operations., • Proficiency in using Excel for bookkeeping and accounting tasks., • Strong skills in handling accounts payable and accounts receivable processes., • Demonstrated ability to perform bank reconciliations with precision and consistency., • Familiarity with credit card reconciliation practices and procedures., • Exceptional attention to detail and organizational skills., • Ability to manage multiple tasks efficiently while maintaining accuracy., • Strong communication skills to collaborate with team members and clients effectively.

Job Description Property Associate / Administrative Support On-site | Near Lyndhurst, NJ Overview We’re looking for a dependable and organized Property Associate to support the day-to-day administrative and basic accounting needs of a property management team. This role supports one or more buildings and works closely with tenants, vendors, and internal staff to keep operations running smoothly. Key Responsibilities • Assist with accounts payable by reviewing and coding invoices, • Support accounts receivable tasks such as billing, statements, and basic collections follow-up, • Track expenses and help ensure costs stay within budget, • Maintain lease-related documents and track important dates and notices, • Monitor emails, phone calls, and work order requests and route as needed, • Handle general office duties including filing, mail distribution, and correspondence, • Prepare basic reports and maintain organized paper and electronic files, • Update contact lists for tenants, vendors, and internal staff, • Coordinate meetings, conference rooms, and occasional events, • Assist with visitor and vendor access requests, • Track certificates of insurance for tenants and vendors and follow up on expirations, • Support audits by helping organize files and records, • Assist with tenant move-ins and move-outs, • Coordinate access cards and building credentials, • Communicate with maintenance, security, and building staff regarding day-to-day needs, • Collect vendor paperwork (such as W-9s) and assist with new vendor setup, • Provide general support with budgeting and recurring reports, • Assist with utility tracking and basic data entry Customer Service, Documentation, Reporting, Microsoft Excel, Operations, Planning, Procedures, Accounts Payable (AP), Compliance, Budget Processes, Database, Accounts Receivable (AR), Microsoft Outlook, Insurance, About Time, Auditing, Billing, Security, Vendors, Collection Processes, Correspondence, Typing, Expense Reporting, Filing, Engineering

Job Description Aureum Shores Industries is a privately held family office and diversified operating platform overseeing a growing portfolio of hospitality, real estate, retail convenience stores, and alternative asset investments. Our businesses span full-service hotels, mixed-use and residential developments, consumer-facing retail brands, and emerging investment classes. We operate with a long-term, institutional mindset and a high standard for financial precision, governance, and operational excellence. Position Overview We are seeking a Licensed CPA / Senior Bookkeeper to serve as a core member of our finance and operations team. This role will manage day-to-day accounting and financial reporting across multiple entities and asset classes while supporting leadership with clean, reliable financial data for strategic decision-making. The ideal candidate is highly detail-oriented, comfortable working in a fast-paced, multi-entity environment, and excited to grow alongside a diversified family office and operating business. Key Responsibilities Accounting & Bookkeeping • Maintain accurate books for multiple operating companies and holding entities, including hotels, retail locations, real estate assets, and investment vehicles, • Perform daily, weekly, and monthly transaction recording and account reconciliations, • Manage accounts payable and receivable, vendor payments, and cash flow tracking, • Oversee payroll coordination and expense reporting Financial Reporting & Controls • Prepare monthly, quarterly, and annual financial statements (P&L, balance sheet, cash flow), • Maintain strong internal controls and documentation across all entities, • Support budgeting, forecasting, and variance analysis for leadership review, • Assist with lender, investor, and third-party reporting as needed Systems & Process Management • Manage and optimize QuickBooks across all entities, • Utilize or implement M3 Accounting (hotel accounting system) where applicable, • Assist in building standardized chart of accounts and reporting structures across asset classes, • Improve workflows for scalability as the portfolio grows Compliance & Support • Assist with tax preparation coordination and work with external CPAs and advisors, • Support audits, due diligence requests, and regulatory filings, • Maintain organized digital and physical financial records Qualifications • Active CPA License (Required), • Minimum 3 years of professional accounting or bookkeeping experience, • High proficiency in QuickBooks (Required), • Experience with M3 Accounting (Preferred – training available), • Experience working with multi-entity structures, real estate, hospitality, or family office environments preferred, • Strong understanding of GAAP and financial controls, • High level of discretion and professionalism when handling sensitive financial information Skills & Attributes • Exceptional attention to detail and organizational skills, • Strong analytical and problem-solving abilities, • Ability to manage multiple entities and deadlines simultaneously, • Comfortable working directly with executive leadership and ownership, • Process-driven mindset with an eye toward building scalable financial systems Why Join Aureum Shores Industries? • Work directly with leadership in a growing, diversified family office, • Gain exposure to hospitality, real estate, retail, and alternative investments, • Help build institutional-quality financial systems from the ground up, • Long-term growth opportunity in a high-trust, high-responsibility environment Compensation & Benefits • Competitive salary based on experience, • Performance-based growth opportunities, • Health benefits and paid time off (if applicable), • Long-term career development within a growing investment and operating platform Company DescriptionAureum Shores Industries is a privately held, diversified investment and development firm serving as the family office and strategic holding company for a growing portfolio of real estate, hospitality, renewable energy, and intellectual property ventures across the Northeast and beyond. Founded on a long-term, value-driven approach, Aureum Shores focuses on identifying underutilized assets and transforming them into high-performing, community-oriented developments. Our portfolio spans full-service hotels, mixed-use and residential projects, waterfront retail and café concepts, convenience and urban market brands, farmland and land-banking initiatives, and large-scale renewable energy and battery storage projects. We operate at the intersection of entrepreneurship, legal and financial strategy, and design-forward development, working closely with municipal leaders, lenders, architects, engineers, and industry partners to deliver projects that are both commercially successful and socially impactful. At Aureum Shores Industries, we value precision, initiative, and forward thinking. Our team is composed of professionals who thrive in fast-moving, high-responsibility environments and take pride in building institutions—not just projects. We offer exposure to complex transactions, real-world development, and leadership-level decision-making, making our firm an ideal home for individuals seeking meaningful growth, long-term career development, and the opportunity to help shape the next generation of real estate and hospitality enterprises.Aureum Shores Industries is a privately held, diversified investment and development firm serving as the family office and strategic holding company for a growing portfolio of real estate, hospitality, renewable energy, and intellectual property ventures across the Northeast and beyond.\r\n\r\nFounded on a long-term, value-driven approach, Aureum Shores focuses on identifying underutilized assets and transforming them into high-performing, community-oriented developments. Our portfolio spans full-service hotels, mixed-use and residential projects, waterfront retail and café concepts, convenience and urban market brands, farmland and land-banking initiatives, and large-scale renewable energy and battery storage projects.\r\n\r\nWe operate at the intersection of entrepreneurship, legal and financial strategy, and design-forward development, working closely with municipal leaders, lenders, architects, engineers, and industry partners to deliver projects that are both commercially successful and socially impactful.\r\n\r\nAt Aureum Shores Industries, we value precision, initiative, and forward thinking. Our team is composed of professionals who thrive in fast-moving, high-responsibility environments and take pride in building institutions—not just projects. We offer exposure to complex transactions, real-world development, and leadership-level decision-making, making our firm an ideal home for individuals seeking meaningful growth, long-term career development, and the opportunity to help shape the next generation of real estate and hospitality enterprises.

A local engineering and environmental services firm in Lyndhurst, NJ seeks a motivated full-time Administrative Assistant.This role involves supporting daily operations, handling accounts payable and receivable, and liaising with clients and staff.Ideal candidates should have a minimum high school e

Job Description Job Details Assistant General Manager for OASES will oversee the day-to-day operations of multiple concepts within the business, including the supervision of managers and staff, financial direction and health of the business, and execute world-class-leading food, beverage and service programs. Must have a strong financial and analytical background with extensive experience in hospitality, service and wellness. Will work closely with managing partner,General Manager, head chef, and ownership to execute strategy and deliver an exceptional product and guest experience. Ideal candidate values attention to detail, is solution oriented, and consistently implements and reinforces operational standards, procedures and systems while improving existing processes/operations. Candidates must liaise with the Managing Partner and General Manager to ensure quality and consistency, while maintaining a positive floor presence that inspires exceptional hospitality and service. Essential functions include but are not limited to: • Management of all COGS, labor costs, payroll, accounts payable, employee recruitment, manager and staff development/management, • overseeing private events, guest relations, marketing, beverage program, wellness retail business, • ensuring all health codes are met and held to the highest standards Qualifications • Minimum 3-4 years experience in full service restaurant management and operations, • Drive critical path from construction until grand opening, • Proven Leadership ability and clear management succession path within hospitality, • Experience with scheduling, budgeting, and forecasting, • Knowledge and experience with various POS systems (Toast, etc.), • Building SOP and systems experience; ordering, inventory, costing, reservations, memberships, retail strategies, etc., • Ability to effectively manage a team and delegate responsibilities, • Entrepreneurial attitude and proactive approach to management, • DOH food protection certified

Job Description Job Title: AGM Reports To: General Manager Direct Reports: Bartenders, barbacks & servers and other FOH staff as assigned. Our ideal candidate would embody the brand while leading and driving the management team to provide amazing food and impeccable service. This candidate would not only have great attention to detail but also strong delegation skills and the ability to oversee the entirety of restaurant operations. Positive vibes and a can do attitude wanted. QUALIFICATIONS: * Excellent at multitasking * Strong leadership skills * Strong innate sense of hospitality * 2+ years of management experience * Ability to maintain a good handle of food and labor costs * Knowledge of POS systems and third party delivery platforms * Strong wine, beer and cocktail knowledge * Professional and productive communication skills * Experience working in a high volume restaurant * Must be flexible to work nights, holidays & weekends according to the needs of the business. Be able to lift 50lbs and stand for long periods. * Food Handlers Certificate DUTIES & RESPONSIBILITIES: * Ensure that all guests receive warm and welcoming hospitality and that the Roberta’s team is exceeding expectations at all times. * Lead the beverage program for the restaurant inclusive of ordering, inventory, and menu management * Continually strive to develop both hourly and management staff in all areas of managerial and professional development. * Ensure all management holds and leads effective pre-shift meetings * Manage and organize menus and hours of operation on all delivery platforms * Helps drive sales growth via execution and initiatives * Maintain clear and consistent communication with prompt and professional response to emails, texts, etc * Oversee cash handling and accounts payable procedures to ensure compliance with company policies, including petty cash reconciliation, weekly bank depositing and payroll administration * Manage labor to cover the needs of business while meeting weekly labor targets. * Serves as a mentor to newer members of the leadership team

Job Description Job Title: AGM Reports To: General Manager Direct Reports: Bartenders, barbacks & servers and other FOH staff as assigned. Our ideal candidate would embody the brand while leading and driving the management team to provide amazing food and impeccable service. This candidate would not only have great attention to detail but also strong delegation skills and the ability to oversee the entirety of restaurant operations. Positive vibes and a can do attitude wanted. QUALIFICATIONS: * Excellent at multitasking * Strong leadership skills * Strong innate sense of hospitality * 2+ years of management experience * Ability to maintain a good handle of food and labor costs * Knowledge of POS systems and third party delivery platforms * Strong wine, beer and cocktail knowledge * Professional and productive communication skills * Experience working in a high volume restaurant * Must be flexible to work nights, holidays & weekends according to the needs of the business. Be able to lift 50lbs and stand for long periods. * Food Handlers Certificate DUTIES & RESPONSIBILITIES: * Ensure that all guests receive warm and welcoming hospitality and that the Roberta’s team is exceeding expectations at all times. * Lead the beverage program for the restaurant inclusive of ordering, inventory, and menu management * Continually strive to develop both hourly and management staff in all areas of managerial and professional development. * Ensure all management holds and leads effective pre-shift meetings * Manage and organize menus and hours of operation on all delivery platforms * Helps drive sales growth via execution and initiatives * Maintain clear and consistent communication with prompt and professional response to emails, texts, etc * Oversee cash handling and accounts payable procedures to ensure compliance with company policies, including petty cash reconciliation, weekly bank depositing and payroll administration * Manage labor to cover the needs of business while meeting weekly labor targets. * Serves as a mentor to newer members of the leadership team

Job Description dWELL is an affirming recovery housing on a mission to support young adults on their transition to independence with residences and a community based approach that supports growth and healing. Since 2020, we have supported young adults with our personalized and foundational skills-based approach to help young adults pursue their individual life goals. We are seeking a hands-on, detail-driven Assistant Director of Operations to support both our Quality Assurance (QA) program and day-to-day operational flow. Using data to strengthen our practice, the ideal candidate will be comfortable navigating technology and possess program analysis capabilities. Position Summary: The Assistant Director of Operations is a strategic leader responsible for managing administrative functions, facilities operations, and ad-hoc projects within a fast-paced recovery housing program. This role works closely with the Assistant Directors of the Main House and TLP programs to ensure alignment and consistency across sites and services. Reporting to the Program Director, the Assistant Director collaborates with cross-functional stakeholders to address both immediate issues and long-term operational trends, while continuously refining and implementing standard operating procedures to promote clarity, compliance, and staff accountability. Responsibilities include: • Lead internal audits, data reviews, and quality assurance initiatives to ensure program integrity, documentation accuracy, and service excellence across all operational areas, • Partner with leadership to design, refine, and implement systems and workflows that strengthen organizational performance, compliance, and client outcomes, • Provide operational oversight across facilities, technology, finance, records and internal processes, using a data-informed lens to proactively identify trends, resolve issues, and drive process improvement, • Manage all aspects of facilities operations, including vendor relationships and agreements, maintenance coordination, and site safety (e.g., fire extinguisher/first aid inspections, safety drills), • Oversee and approve monthly expense reporting for all corporate accounts by properly maintaining Google Sheets of budget, reconciling all site expenses in Fyle and providing expense substantiation, • Manage all aspects of client charting, including new client admissions and discharges, • Manage turnover of beds and room preparation for new resident arrival, • Conduct Quality Assurance Reviews (audits) to confirm the documentation of ongoing residents are accurate and up-to-date, • Manage key budgets and expenses by location, • Lead overall accounts payable and receivables, • Manage supply inventory, ordering and stocking of all BioReference Laboratory supplies, • Manage IT partner for daily operations and manage on-site technology troubleshooting with support from IT (Wifi connectivity, printer / scanner, ViewSonic projector etc), • Identify areas of process improvement as it relates to day-to-day business and facility operations, • Responsible for maintaining and ensuring compliance with client and company confidentiality standards and ethical expectations, • Participate in critical incident investigations and reviews, • Train new staff on program policies, procedures, and documentation expectations, • Maintains credit card, debit card and petty cash in a secure location for approved team use as well as a secure repository for credit card receipts, • Ideal candidate has at least 3 years of related experience in adolescent or young adult treatment Center, preferably in an administrative, quality assurance or operations role in a residential setting, • Bachelor's degree in business, public policy, finance, human resources or other related field, preferred, • Highly organized, process-oriented, with the ability to effectively prioritize, multi-task and be a self-starter, • Mastery of Google Programs and other computer skills including Fyle and/or other receipt processing and budget management software, • Possess superb project management, organization and prioritization skills, • Strong interpersonal, customer service and problem solving skills, • Ability to think creatively, innovate, demonstrate initiative and follow through, • Clear and effective verbal and written communication skills, • Pursue everything with energy and drive; ability to guide others for results, • Experience with program auditing and analyzing results to produce findings, make recommendations, and follow-up to reach outcomes is a plus, • Experience conducting qualitative and/or quantitative research is a plus, • Knowledge of statistical techniques for predictive analytics is a plus, • Ability to work overtime and occasional weekend work as needed, • Ability to participate in on call coverage rotation for a week once a month, • Full benefits including comprehensive medical, dental, vision and a 401K with up to 3% company match, fully vested after 3 years, • Flexible PTO - for a team that’s rested, recharged and feeling their best, • Hands-on, creative, team-based work environment in the heart of New York City, • We are family-owned and operated, offering a close-knit culture that emphasizes teamwork, trust, and a personal connection with every member of our team, • 12 weeks Paid Parental Leave following a full year of service - providing support and flexibility during life’s most important moments Schedule: Monday & Tuesday 11a-7p, Wednesday 9a-5p, Thursday & Friday from 8a-4p Compensation: $90,000-$100,000 (commensurate on experience) dWELL Recovery is an equal opportunity employer. We consider applicants for all positions on the basis of merit, qualifications and business needs, and without regard to race, color, national origin, religion, sex, gender identity, age, disability, alienage or citizenship status, ancestry, marital status, partnership status, creed, sexual and reproductive health decisions, genetic predisposition or carrier status, sexual orientation, uniformed service or veteran status, familial status, status as a victim of domestic violence or any other status or characteristic protected by applicable federal, state or local laws. Powered by JazzHR cCwtqFDF2L

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Paid time off About LoanBud LoanBud is a rapidly expanding fintech focused on supporting small businesses through innovative financing solutions. Our mission is to empower small-business owners by providing streamlined access to capital through SBA and other small-business loans. We foster a culture of growth, teamwork, and dedication to the entrepreneurial spirit. Position Overview Were hiring an Administrative Financial Assistant to keep our finance and partner operations running smoothly. You will assist with accounts receivable (AR), accounts payable (AP), commission management, partner onboarding, and general administrative tasks that support our Finance, Partnerships, and Executive teams. Key Responsibilities Accounts Receivable (AR): Generate and send invoices; maintain AR aging; post receipts and reconcile deposits; coordinate reminders and escalate past-due items; maintain customer billing records and supporting documentation. Accounts Payable (AP): Enter/code vendor bills; manage approvals; schedule payments; reconcile credit cards and expense reports; maintain vendor files (W-9s, profiles) and 1099 support. Commission Management: Maintain deal logs and commission matrices; prepare monthly commission statements; validate inputs against lender/partner reports; track payouts and resolve discrepancies. Partner Onboarding: Collect and file partner agreements and payment details; set up partners in CRM/finance systems; provision access to portals; schedule kickoffs; share enablement materials; maintain partner roster and payout settings. General Administrative Support: Assist with calendar/travel coordination; prepare agendas, notes, and follow-ups; organize digital files (Drive/Notion); maintain SOP checklists and recurring task cadences; support office operations (vendors, supplies, mail/shipments). Close & Controls Support: Assist with month-end close checklists, reconciliations, and tie-outs (banks, AR/AP, commissions); uphold documentation standards, approval limits, and confidentiality/InfoSec procedures. Requirements • 25 years of experience in bookkeeping/finance admin or operations support (startup or financial-services experience a plus)., • Proficiency with QuickBooks Online (Advanced preferred) and bill-pay/expense tools (Bill.com, Ramp, or similar)., • Strong spreadsheet skills (lookups, pivot tables) and comfort working with statements and PDFs., • Clear written and verbal communication; highly organized, detail-oriented, and deadline-driven., • Discretion handling sensitive financial and personal data. Nice to Have: Payroll/benefits exposure (Gusto/ADP); CRM familiarity (HubSpot/Salesforce); experience with commissions or revenue-share payouts; SBA, lending, mortgage, or brokerage exposure. Location The position is office-based in New York City, supporting our collaborative and interactive company culture. Compensation & Benefits • Compensation: Base salary $50k $65k, commensurate with experience., • Comprehensive health, dental, and vision insurance., • Generous paid time off to support work-life balance., • Competitive 401(k) plan with company matching. Application Process Interested candidates are invited to submit a detailed rsum and a brief cover letter explaining their fit for this role and motivation to join LoanBud. Be Part of Our Growth Story Join LoanBud and help more entrepreneurs access the capital they need to grow. Your operational excellence will directly accelerate approvals and partner successapply today and help shape the future of how small businesses access SBA financing.

Job DescriptionWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, assisting them in printing A/R statements, processing A/P invoices in the system and USDA Document review. Your responsibilities will include answering phone calls, scheduling pick up appointments, and responding to e-mails. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Bilingal English/Spanish is a must. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain a calendar, • Accounts Payable and Accounts Receivables, • Write emails, place purchase orders and process customer orders, • USDA Document Reviews, • Maintain an organized filing system, • Develop, update, and maintain relevant office proceduresQualifications, • High school diploma/GED required,, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers, fax machines and postage machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel, • Highly organized with excellent time management skills and the ability to prioritize projects, • Bilingal English/Spanish

Job Description Essential Job Functions: Specific duties include but are not limited to: • Assisting the program in the providing administrative support and operational tasks for the program, • Greet visitors, • Answers and directs phone calls, • Responds to general phone inquiries, • Receives and distributes faxes and mail, • Pre-screens potential intakes, • Schedules consultations, • Processes payment requests, purchase orders, reconciliations, • Maintaining and updating monthly statistics, • Maintains resource materials, • Utilizes and or maintains databases utilizing CMS, tracking sheets, contract management assistance, • Processing purchase orders, payment requests, reconciliations, funder timesheets from the programs in a timely and accurate fashion, • Assist in coordinating and/or providing support for special events, • Word Processing and proofreading memos and other documents; filing duties, • Ordering, distributing and keeping inventory of special purchases, • Collaborates and maintains cooperative relationships with all other Safe Horizon programs/departments and external vendors, including IS&T, Facilities, Purchasing and Accounts Payable, • Answers and directs telephone calls, faxes and mail directed to the department, • High School Diploma/GED, • Bachelor's degree preferred, • Proficiency in Microsoft Excel, Outlook and PowerPoint, • Excellent organizational, writing, and analytical skills required, as well as high energy level, strong interpersonal skills, and initiative If hired, I agree to abide by all of Safe Horizon’s rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment. Technology Statement: Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance. Please follow this link to view complete EEO Law and complaint filing information: Know Your Rights: Workplace discrimination is illegal. Hiring Range: $23.08 - $24.08 Hourly Full-time Hours: 35 Hours per week Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center.

Job Description TITLE: Program Assistant DEPARTMENT: Early Childhood Services LOCATION: Bushwick Child & Family Center: 319 Stanhope St., Brooklyn, NY 11237 REPORTS TO: Early Head Start-Child Care Partnership (EHS-CCP) Program Manager SALARY RANGE: $39,990.19 - $51,879.17 (benefits include life insurance, 401k plan and vacation, personal and sick time-off) DATE: August 2025 SCHEDULE: Monday - Friday, 8am - 4pm, or 9am - 5pm. Schedule may vary due to program needs. JOB SUMMARY: Responsible for handling both the administrative & financial tasks to support the Early Head Start Child Care Partnership Program’s overall operations. EDUCATION, EXPERIENCE AND SKILL REQUIREMENTS: • Associates degree or BA degree in Business Administration or related field required, • Excellent oral & written communication skills; ability to communicate clearly, • Excellent interpersonal skills, • Able to work independently & collaboratively, • Proficient in Microsoft Word & Excel and also in Google Docs & Sheets, • Must be able to maintain confidentiality, efficient time management, excellent organizational skills and attention to details and accuracy., • Able to create, maintain and manage internal record-keeping on an ongoing basis in collaboration with fiscal department, • Strong desire to gain knowledge and adheres to Head Start Performance Standards & other fiscal requirements (local/state), • Successfully clear; NYS DOI Fingerprint Screening, NYS Central Registry Clearance, Sex Offender Registry Clearance, 3 reference checks, physical examination with updated TB test, Tdap, MMR, varicella (fees may apply), • Meet all employee health requirements in Article 47 (DOHMH) and Head Start performance standards, • Mandated Reporter training certificate (every 2 years) and comply with agency’s policy and procedure regarding identification and reporting of child abuse and neglect, • Obtain First Aid/CPR and Preventive infectious diseases certificate within the first year of employment., • Program Support - Manage office operations in collaboration with the EHS-CC Partnership Program Manager, program staff, partners, consultants and vendors such as; administration of managing calendars, provider list, scheduling meetings and preparing documents., • General Office Support - Performing general office duties such as answering phones, managing correspondence, delivery packages, maintaining files, document preparations for meetings, including sign- in sheet, minutes of all meetings., • Update policies and procedures as needed to ensure HSPPS Program and Design Management requirements., • Update and maintain in the drive files Partner Licenses, Liability Insurance and other docs as necessary., • Financial Record Keeping/Reporting - Maintain budget functions such as; tracking accurate financial records - expenses and payments. Coordinate with BTQ Fiscal Monitor on partner inquiries. Follow up with vendors when needed, assist with the preparation of monthly in-kinds from donations/volunteer work. Assist EHS CC Program Manager in reviewing variance reports., • Data Entry - Inputting financial data into accounting systems, ensuring accuracy and completeness. Consists of inventory of expenses - office supplies, program supplies, and diapering supplies/ classroom materials for partner sites., • Invoicing and Payments - Preparing and process by coding invoices, managing accounts payable and receivable, and ensuring timely payments during aging report., • Communication/Coordination - Maintain ongoing communication with GSS management, program staff, vendors, and program partners., • For orders and events logistics (i.e., ordering supplies, food service, car service, assisting with event set-up, etc.), • Reminders, order confirmations and any related communication., • HR Support & Requirements - Process future staff & volunteer forms/documents related to HR onboarding (i.e. Department of Investigations, and Statewide Central Registry Checks), • Assist with all required training and certification, scheduling, set up, & follow up., • Update staff files and required training in COPA HR., • Update on employee health forms. Assist in updating professional development/training/conferences., • Participate in all required trainings & meetings to enhance skills & knowledge; Participate in annual self-assessment, community assessment, & ongoing monitoring., • Assist in scanning/filing for content managers as assigned and needed. Please submit a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position you are applying for. If selected, we ask that you also provide us with three (3) professional references that we can contact at least two (2) professional references should be from a former supervisor). Please click on the link provided below, or use the link in a search bar and apply online through our career center. No phone calls, please Please be advised that job offers can only be made once your clearances come through! EQUAL OPPORTUNITY EMPLOYER (EOE)