Trabajos administrative assistant en Arizona - Page 6

Job Description Local restoration Company seeking right person for Administrative Assistant. Candidate will communicate direct with Customers, Vendors and Subcontractors. Must be organized with above average written and oral communication skills. Customer Service is high priority. Minimum 2-3 years previous office experience a must. Microsoft Office skills required. Experience with other Third party programs is a plus. Pay will be based on experience and above all--their positive attitude.

Job DescriptionAbout Us Modena Health ("MH") and Modena Allergy & Asthma ("MAA") are leading and rapidly growing medical practices specializing in allergy, asthma, and immunology care, with clinics across Southern California and Arizona—and ambitious plans for national expansion. We are physician-led, hospitality-focused, and technology-enabled, committed to transforming allergy care while advancing clinical research and expanding access to cutting-edge medicine. Known for our high standard of excellence, we provide compassionate, patient-centered care for both pediatric and adult patients. Our model combines hospitality-driven service with innovative technology solutions that streamline operations, improve clinical outcomes, and enhance the experience for both patients and providers. At Modena, we aim to hire great people, treat them well, and help them find meaning and purpose in our mission. Our dedicated team values collaboration, positivity, and growth while striving to improve lives through expert diagnosis, treatment, and research. We are looking for high-energy, kind, and collaborative individuals eager to grow personally and professionally while making a meaningful impact in the lives of others. Position Summary We are seeking a highly skilled and compassionate Patient Care Services Representative II to join our team in a hybrid Medical Assistant (MA) and Patient Services Representative (PSR) role. This unique position blends front office administrative duties with back office clinical support, ideal for someone who thrives in a dynamic and patient-centered environment. This role is non-exempt (hourly) and full-time, working 40 hours per week, Monday through Friday. Key Responsibilities • Front Office & Administrative Duties:, • Greet patients and visitors warmly and professionally., • Manage check-in and check-out processes, verify insurance, and collect co-pays., • Schedule patient appointments, testing, and follow-ups in collaboration with providers., • Submit and track prior authorizations, including verifying insurance and submitting required documentation., • Answer incoming calls and respond to patient inquiries with courtesy and accuracy., • Maintain up-to-date, HIPAA-compliant records in the electronic health record (EHR) system., • Ensure the front office area remains clean, organized, and well-stocked with necessary forms and supplies., • Assist with emergency response protocols by alerting clinical staff as needed., • Contribute to the onboarding and training of new team members to build support and cross-functional skills., • Clinical & Patient Care Duties (if MA certified):, • Perform diagnostic procedures such as allergy skin testing, pulmonary function tests (PFTs), and FeNO testing., • Administer allergy and immunotherapy injections following clinical safety protocols., • Prepare and maintain allergy serum and oral desensitization vials., • Monitor and document patient vitals and treatment responses., • Support physicians and advanced practice providers during clinical consultations and procedures., • Educate patients and families on allergy and asthma care plans and treatment options., • Respond to and manage allergic reactions, including emergency interventions when needed., • Escort patients to exam rooms and prepare for provider exams., • Assist in preparing asthma action plans, Epinephrine training, and discharge instructions., • Maintain clean and stocked exam rooms; log refrigerator temperatures and sterilize instruments per protocols., • Assist with clinical prior authorizations under the direction of a supervisor., • Additional responsibilities as assigned.Qualifications & Requirements, • Education: High school diploma or equivalent required., • Experience: 3+ years of experience in a front desk, medical receptionist, or Medical Assistant (MA) role., • Experience with insurance verification, scheduling, and electronic health records preferred., • Licensure & Certifications:, • Certified or Licensed Medical Assistant (Arizona), if performing clinical duties., • CPR certification (or willingness to obtain upon hire)., • Skills & Abilities:, • Strong interpersonal, customer service, and communication skills., • Excellent organizational and multitasking ability in a clinical setting., • Knowledge of medical terminology and EHR systems., • Familiarity with HIPAA and OSHA compliance standards., • Ability to remain composed in fast-paced and emergency situations., • Commitment to patient confidentiality and high-quality service delivery., • Preferred Qualifications:, • Prior experience in allergy, immunology, or respiratory care settings., • Comfort with performing skin testing and pulmonary diagnostics., • Experience submitting and managing insurance prior authorizations. Physical Requirements Ability to stand, walk, and move throughout the clinic, if applicable, for extended periods; occasionally lift objects up to 25 lbs., bend, stoop, or reach as needed. Frequent use of hands and fingers for patient care and equipment operation. Must have normal (or corrected) vision and hearing and be able to respond quickly in a fast-paced clinical environment, if applicable. What We Offer • Competitive salary and benefits package, including medical, dental & vision insurance, 401(k) retirement plan with employer matching, and professional development opportunities, • In addition, we offer paid time Off (PTO), sick time, floating holiday and holiday pay, • Opportunity to shape the future of a thriving allergy and asthma practice in beautiful San Diego (and across our expanding network) California Consumer Privacy Act (CCPA) Notice Modena Health ("MH") and Modena Allergy & Asthma ("MAA") complies with the California Consumer Privacy Act ("CCPA"). Personal information provided in the job application process will be collected, used, and retained in accordance with applicable privacy laws. Candidates may request additional information regarding the categories of personal information collected and the purposes for which it is used during the hiring process.

Job Description Office Assistant White Builder Inc. White Builder Inc. is seeking a highly organized and motivated Office Assistant to join our growing team! This role is essential in supporting daily office operations, improving workflow, and contributing to the overall success of the company. Key Responsibilities: * Draft and edit correspondence, contracts, and formal documents with accuracy and professionalism * Schedule and coordinate meetings, appointments, and company events * Greet and assist onsite visitors and clients with a positive, helpful attitude * Handle inbound and outbound phone calls with excellent customer service * Organize and maintain digital and physical filing systems * Maintain company records, files, and information databases * Manage office supplies, mail distribution, and basic custodial tasks * Monitor and update social media platforms; track leads and engagement * Ensure the office environment remains clean, safe, and well-stocked * Assist with data entry and database management * Support other administrative duties and special projects as needed Qualifications: * Prior experience in office administration or a similar role * Friendly demeanor and strong customer service orientation * Ability to manage multiple tasks and priorities efficiently * Excellent verbal and written communication skills * High attention to detail and a proactive mindset * Strong organizational and time-management skills * Ability to work independently and collaboratively in a fast-paced setting * Proficient in Microsoft Office Suite (Word, Excel, Outlook) * Experience with QuickBooks is highly preferred * Bilingual in English and Spanish is a plus * Positive, energetic, and enthusiastic attitude Why Join White Builder Inc.? We’re a trusted name in construction, committed to excellence and integrity in everything we do. As a valued team member, you’ll play a key role in supporting operations and ensuring the office runs smoothly. Company Description

Job Description We are seeking a Reception Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Perform all other office tasks, • Manage Social Media Incoming Messages, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Strong Computer Skills, • QuickBooks Knowledge Preferred, • Experience in Construction Preferred, • Bilingual a PlusCompany DescriptionTri-Valley Landscaping, LLC is a residential and commercial landscaping contractor that started in 2018. The company is family owned and that family atmosphere runs through the organization through to our valued customers. Tri-Valley Landscaping, LLC offers competitive wages and the opportunity for growth within the company. Customer service is a priority and we strive to offer the best.Tri-Valley Landscaping, LLC is a residential and commercial landscaping contractor that started in 2018. The company is family owned and that family atmosphere runs through the organization through to our valued customers. Tri-Valley Landscaping, LLC offers competitive wages and the opportunity for growth within the company. Customer service is a priority and we strive to offer the best.

Job Description Leadpoint Business Services is currently seeking a Corporate Administrative Assistant team member for our Corporate office. This Admin position supports the team in several important functions such as Customer Service, and Human Resource functions. Due to the diversity of responsibilities, the ideal candidate will be a competent and resourceful individual with a passion for HR. This is a full-time, permanent job in a team-oriented environment. You’ll have the chance to start right away and move up over time. Benefits for Corporate Administrative Assistant Full-time job with weekly pay ($22.00 - $24.00/hour) In Office- Monday through Friday 8:00 am – 5:00 pm (Saturdays, as needed) Overtime and incentive pay may be available. Benefits: health insurance, dental, vision and paid time off. Opportunity for career growth. Responsibilities of the Corporate Administrative Assistant Performs customer service functions. Ability to perform all administrative tasks. Attention to detail is a must Communicates with proper phone etiquette. Makes photocopies; mails, scans, and emails documents; and performs other clerical functions. Requirements of the Corporate Administrative Assistant High School Diploma Computer/Technology Proficiency – MS Office, Excel, Outlook Communication skills Critical Evaluation Ethical Practice HR Skills Multitask One year experience (minimum) Bilingual in Spanish Required Equal Opportunity Employer We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. About Leadpoint Business Services Since 2000, Leadpoint Business Services has been helping waste and recycling companies become more efficient. That work starts with our employees – people like you. We hire, train, and put hundreds of people to work at our customers’ businesses every year. Then, we work with you to help you perform at your best. This job description is intended to describe the general nature, complexity, and the level of work performed by employees assigned to this position, and it must not be interpreted as an exhaustive list of responsibilities, rights and / or skills required. Do not prescribe or restrict the work that can be assigned. This is a safety sensitive position for which impairment while working presents substantial risk of injury so the company will be testing for THC. Company DescriptionAt Leadpoint, we put people to work in recycling jobs. This growing industry has interesting work and an opportunity to learn new skills. Recycling jobs from Leadpoint offer the potential for advancement, relocation, and leadership opportunities for people who are willing to work hard. We employ full-time teams of recycling employees and embed them in our customers’ recycling plants – or MRFs – across the country. You’ll work as part of a team, under a Leadpoint onsite manager. Leadpoint will treat you with respect, pay you well and keep you safe. A job with Leadpoint is a job you can stick with. We've been the leaders in high-performance work teams since 1994.At Leadpoint, we put people to work in recycling jobs. This growing industry has interesting work and an opportunity to learn new skills. Recycling jobs from Leadpoint offer the potential for advancement, relocation, and leadership opportunities for people who are willing to work hard.\r\n\r\nWe employ full-time teams of recycling employees and embed them in our customers’ recycling plants – or MRFs – across the country. You’ll work as part of a team, under a Leadpoint onsite manager.\r\n\r\nLeadpoint will treat you with respect, pay you well and keep you safe. A job with Leadpoint is a job you can stick with.\r\n\r\nWe've been the leaders in high-performance work teams since 1994.

Job Description POSITION OVERVIEW - (Full/Part Time) Administrative/Receptionist Varied responsibilities. REQUIRMENTS Minimum of 2 years Customer Service Financial Services experience is a plus Working knowledge of Microsoft Word, Excel, Internet and Email Ability to type 35 wpm or more Ability to prioritize duties. Great attention to detail (No Medical or Dental Insurance is available) Company DescriptionJoin an independent financial services firm, where your contributions matter. As part of our independent financial advisor network, you will be part of a team that values people over profits. We focus on personalized service and strong client relationships. Our goal is to make a positive impact, improving lives and supporting communities. We are dedicated to creating a supportive environment where you can thrive and feel like you belong.Join an independent financial services firm, where your contributions matter. As part of our independent financial advisor network, you will be part of a team that values people over profits. We focus on personalized service and strong client relationships. Our goal is to make a positive impact, improving lives and supporting communities. We are dedicated to creating a supportive environment where you can thrive and feel like you belong.

Job Description We are seeking an adaptable and organized Personal Assistant for the owner of three children's group homes in Sahuarita, Florence, and Tucson, AZ. In this role, you will provide administrative support, assist with project management, and act as a liaison between the owner and various parties. Responsibilities: * Provide administrative support to the owner, including managing emails, scheduling appointments, and organizing files. * Utilize Microsoft Office applications (Excel, Word, Outlook) to create and maintain documents and spreadsheets. * Coordinate and oversee projects as needed, ensuring deadlines are met and tasks are completed efficiently. * Interact with children in the group homes, creating a positive and nurturing environment. * Drive the owner to various locations and run errands as required, with provided gas coverage. * Act as a representative for the owner, handling tasks and communicating with staff, parents, and vendors. * Maintain flexibility to work between the three group home locations. Requirements: * High school diploma or equivalent; associate degree or certification in administrative support preferred. * Minimum of 2 years of experience as a personal assistant, executive assistant, or in an administrative support role. * Proficiency in Microsoft Office applications (Excel, Word, Outlook) and project management software. * Excellent communication, interpersonal, and organizational skills. * Comfort and experience working with children. * Valid driver's license and clean driving record. * Ability to travel between Sahuarita, Florence, and Tucson, AZ as needed. * Flexibility in working hours and locations. * Must have these trainings: CPR & First Aid / CPI - Crisis Prevention Intervention & Finger Print Clearances are required for all staff. Desired Skills: * Familiarity with the children's group home environment and regulations. * Experience with event planning and coordination. * Bilingual in English and Spanish is helpful. We offer: * Competitive compensation and benefits package. * A dynamic and rewarding work environment. * Opportunity for growth within the organization.

Job DescriptionDescription: Soleo Health is seeking a Full time, Administrative Assistant to support our Tempe, AZ location. Join us in Simplifying Complex Care! Must be able to work in office full time, 8:30am-5pm, 40 hours per week Must have Medical Administrative Assistant experience- prefer home infusion knowledge Soleo Health Perks: • Competitive Wages, • 401(k) with a Match, • Referral Bonus, • Paid Time Off, • Great Company Culture, • Annual Merit Based Increases, • No Weekends or Holidays, • Paid Parental Leave Options, • Affordable Medical, Dental, and Vision Insurance Plans, • Company Paid Disability and Basic Life Insurance, • HSA and FSA (including dependent care) Options, • Education Assistance Program The Position: The Administrative Assistant is responsible for the day-to-day functioning of the office. The Administrative Assistant lends administrative support to ensure efficient operation of the office. This role involves managing a variety of administrative tasks, supporting staff, and assisting in the daily operations of the pharmacy team, and nursing team. Responsibilities include: • Perform clerical duties that assist in the overall productivity and organization of the assigned region., • Answer phone calls- routing to the appropriate recipient and take messages as necessary, • Maintain electronic and hard copy filing systems., • Handle all incoming and outgoing mail., • Office supply management and ordering., • Clerical duties such as typing, photocopying, and scanning., • Plan meetings and take detailed minutes., • Write and distribute emails to the entire team as needed., • Greet and assist patients and visitors in a professional and friendly manner., • Act as a point of contact for internal and external clients, • Provide general support to visitors., • Support nurse manager, pharmacy manager, and operation director with office related tasks as requested., • Assist executive assistants with any assigned tasks including but not limited to on-site visits by the executive team., • Train new staff on use of basic office equipment including but not limited to phone system use, copier, and postage machine. Schedule: • Must be able to work in office- full time, 8:30am-5pm, 40 hours per week, • Must have medical administrative assistant experience- prefer home infusion knowledge, • Must be computer savvy knowing Microsoft Office suite- prefer experience with Insight, CPR+, Alayacare, and Concur. Requirements: • High school diploma or equivalent; an associate degree or certification in office administration is preferred., • Minimum of one-year administrative experience, preferably in office management, • Proficiency in Microsoft Office Suite, • Excellent writing and communication skills, • Excellent customer service skills, • Excellent organizational skills About Us: Soleo Health is an innovative national provider of complex specialty pharmacy and infusion services, administered in the home or at alternate sites of care. Our goal is to attract and retain the best and brightest as our employees are our greatest asset. Experience the Soleo Health Difference! Soleo’s Core Values: • Improve patients’ lives every day, • Be passionate in everything you do, • Encourage unlimited ideas and creative thinking, • Make decisions as if you own the company, • Do the right thing Soleo Health is an Equal Opportunity Employer, celebrating diversity and committed to creating an inclusive environment for all employees. Soleo Health does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an organization, parental status, military service or other non-merit factor. Keywords: Now Hiring, Hiring Immediately, Hiring Now, Immediately Hiring, Infusion Administrative Assistant, Medical Assistant, Medical Office Assistant, Administrative Assistant, Infusion Office Coordinator, Medical Office Coordinator

Job Description Title: Sales Administration Assistant Location: Phoenix, AZ Stimulating. Motivating. Challenging. The Kudelski Group is the world leader in the creation and delivery of state-of-the-art technologies to secure the revenues of content owners and service providers for digital television and interactive applications across all network types. The Group capitalizes on its intellectual property patent portfolio through cross access to cutting-edge technology patents and license agreements. Leveraging on its long-standing expertise in securing digital content and fighting piracy, the Group is a global provider of cybersecurity solutions and services focused on protecting companies’ and organizations’ data and systems. The Group also designs and delivers technology and services to support companies across all industries in securing their Internet of Things innovations. It also creates and commercializes its own products such as asset tracking solutions for the automotive industry. Position Summary: The Sales Administration Assistant supports the IoT sales and operations team through various administrative tasks related to contract and agreement management, pricing, billing, invoice management, commission tracking, customer support, order processing, and revenue recognition. This role requires strong organizational skills, and the ability to collaborate effectively with internal departments, including legal, finance, IT, and Sales and operations. He/she reports to the IoT Sales Execution Team Leader and doesn’t supervise any people Responsibilities: Operational • Maintain accurate customer records, including contact information, account details, and contract signature dates within the CRM or database systems, • Support Contract and agreement management, new contract setup as well as termination process, • Ensure sales orders execution according to contracts, customers purchase orders and presales information by assuming a key user position from Customer Relationship Management (CRM) to Dynamics 365 (ERP), • Ensure billings and invoice management through different tools, • Support outbound shipping process for US and Canadian customers, • Assume billings support to customers providing necessary information to ensure payment of relation invoices, • Assume revenue recognition depending on line of business and internal requirements, • Support internal transversal processes and reporting working with GL Accounting, Procurement, Accounts Payables, Project Management and Operations, • Update various files & database, • Suggest improvements and simplifications in his/her own work as well as for order processing and execution, • Implement process changes upon request from his/her management, • Three+ years’ experience in a full-time billing or sales operations role, preferably with an international team, • Strong Excel skills, • Common sense and problem-solving skills, • Strong oral and written communication skills, • Deadline and detail oriented, • Preferred: ERP knowledge and/or Microsoft AX experience, Microsoft 0365 ideally, AX2012 or NAV You don’t have to match all the listed qualities and skills exactly to be considered for this role. In fact, we expect you to master some of these on the job. So please apply! Why you’ll love it here If you are seeking a culture that supports growth, fosters success, and moves the industry forward, then Kudelski is where you need to be! Our rich and successful history is based on innovation and trust, serving clients of varying sizes and industries, including commercial, government and education. With Kudelski, you can expect • Immersion in an incredible culture and the vibe of a fast moving and growing organization full of opportunity., • Opportunity to work with innovative, talented peers., • Creative problem-solving and the ability to tackle unique, complex projects., • Competitive compensation with a benefits package that protects you and your loved ones and allows you to pursue career growth with tuition reimbursement., • Generous time off for rest, relaxation, and hobbies. Agencies shall only submit candidates for specific openings as requested by Nagra Kudelski. Nagra Kudelski will not accept unsolicited resumes from agencies or any representatives of agencies in response to Nagra Kudelski job postings, and no fees will be paid for unsolicited candidates to Nagra Kudelski's representatives or personnel. All candidates must be submitted to and must be selected by Nagra Kudelski. Company DescriptionThe Kudelski Group is a global leader in digital security and convergent media solutions for the delivery of digital and interactive content. Its technologies are used in a wide range of services and applications requiring access control and rights management. Its three main activity sectors include integrated Digital Television, cyber security and IoT solutions.The Kudelski Group is a global leader in digital security and convergent media solutions for the delivery of digital and interactive content. Its technologies are used in a wide range of services and applications requiring access control and rights management. Its three main activity sectors include integrated Digital Television, cyber security and IoT solutions.

Job DescriptionLOOKING FOR ARIZONA RESIDENTS ONLY. State of AZ - Requisition #7495 - AZGAMING - Customer Service Administrator (100% Onsite.) Job Description: • Customer Service Representative serves as the first point of contact for visitors, staff, and external stakeholders, providing administrative, clerical, and exceptional customer service support to ensure efficient front desk and agency operations., • Minimum 2-3 years of Customer Service experience or Front Desk Receptionist or Administrative Assistant experience., • Valid driver's license (required for duties that involve travel or off-site tasks/site visits)., • Proficiency in office software and equipment, including Microsoft Office and Google Suite., • Ability to handle complex customer service situations, including irate or hostile individuals, with professionalism and discretion., • Principles and processes of customer service, including needs assessment, service quality standards, and customer satisfaction evaluation., • Administrative and clerical procedures, including document processing, record management, transcription, and office operations., • Capability to interpret and apply policies with tact and diplomacy., • High standards of confidentiality when handling sensitive information or PII. Preferred Skills: • Minimum 2-3 years' experience with responding to telephone/email inquiries and/or complaints., • Associates Degree

Job DescriptionKey Responsibilities:1. Staff Supervision & Development: • Assist in the hiring, training, and onboarding of new employees., • Supervise and manage staff to ensure they provide excellent customer service and meet company standards., • Assign tasks and ensure that employees are following proper procedures., • Provide coaching and feedback to staff to improve performance., • Handle scheduling to ensure proper shift coverage and maintain labor cost control., • Help foster a positive work environment and promote team collaboration. 2. Customer Service:, • Ensure that all customers are greeted and served in a friendly, timely, and efficient manner., • Handle customer complaints or concerns professionally and strive for resolution to maintain customer satisfaction., • Maintain a high level of guest satisfaction by ensuring food quality, cleanliness, and service standards are consistently met. 3. Operational Management:, • Assist in overseeing daily restaurant operations to ensure efficiency and consistency., • Monitor food preparation and quality to ensure it meets Del Taco’s standards., • Ensure all areas of the restaurant, including the dining area and kitchen, are clean, organized, and safe., • Assist in inventory management, ordering supplies, and ensuring that stock levels are adequate., • Ensure that all equipment is in working order and report any issues for maintenance. 4. Financial and Cost Control:, • Assist in managing the restaurant's budget, including labor costs, food costs, and supplies., • Help implement cost-control procedures to minimize waste and increase profitability., • Assist in monitoring and managing daily cash handling, ensuring accuracy and adherence to company policies., • Track sales and adjust strategies to meet financial goals. 5. Health & Safety Compliance:, • Ensure compliance with health, safety, and sanitation regulations., • Ensure that all team members follow food safety standards and proper handling techniques., • Assist in maintaining cleanliness and organization in the kitchen, dining areas, and restrooms., • Assist in training staff on safety protocols and emergency procedures. 6. Administrative Support:, • Assist with employee performance evaluations and provide constructive feedback., • Complete necessary paperwork, such as daily logs, inventory counts, and scheduling., • Help with opening and closing duties, ensuring the restaurant is ready for operation or properly secured at the end of the day. Qualifications:, • Experience:, • 1-2 years of experience in a restaurant or food service industry, preferably in a supervisory or assistant manager role., • Experience in managing a team and handling customer service issues., • Skills:, • Strong leadership and team-building skills., • Excellent communication skills, both verbal and written., • Ability to multitask and work in a fast-paced environment., • Strong organizational and time management skills., • Knowledge of food safety standards and health regulations., • Education:, • High school diploma or equivalent required; a degree in business or hospitality management is a plus., • Physical Requirements:, • Ability to stand, walk, bend, and lift up to 50 pounds., • Ability to work in a fast-paced environment, including the ability to manage high-pressure situations., • Compensation:, • Competitive salary based on experience., • Opportunities for bonuses based on performance., • Employee benefits (health insurance, paid time off, etc.) depending on location and eligibility., • Employee discounts on food.

Job Description We are seeking an Executive Administrative Assistant! You will provide high-level administrative support for the Founder/owner. The role is remote but should be in the Scottsdale greater phoenix area as that is where the founder lives Responsibilities: • Handle administrative needs of Executive, • Arrange conference calls and meetings, • Plan travel details, • Manage calendar, • Manage client interactions, • Manage delicate and highly confidential information, • Drive projects, • Previous experience as an executive secretary, administrative assistant,, • Strong organizational skills, • Outstanding verbal and written skills, • Coachable, • Excellent at Microsoft office, • Responsive, • Take initiative, • Professional pressence, • Ability to prioritize and multitask

Job Description TEMP TO HIRE A professional services firm is seeking a detail-oriented Administrative Assistant to support its Tax Team. This temp-to-hire role offers an opportunity to work in a fast-paced environment, assisting professional staff with administrative tasks, documentation management, and event coordination. Key Responsibilities: • Administrative Support: Track expenses, assist with travel arrangements, and provide general support to professional staff., • Systems Management: Utilize PeopleSoft for client setup, Agiloft for contract uploads, UserVerse for tax return workflows, and GoSystems for e-filing., • Document Handling: Draft, edit, proofread, and manage documents via DocuSign., • Event & Marketing Coordination: Organize logistics for local marketing events and assist in event planning. Education: • High School Diploma, GED, or equivalent (required), • 3+ years of administrative experience (required), • Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), • Strong attention to detail and ability to multitask in a deadline-driven environment, • Excellent written and verbal communication skills, including grammar, spelling, and professional correspondence, • Superior customer service skills with a high level of professionalism and diplomacy, • Ability to handle confidential information with discretion

Job Description LifeTree Inc. is now hiring for a Human Resources Administrative Assistant. We are actively looking for candidates who are warm, dependable, and uplifting. This role will focus on fostering relationships with our clients, empowering families, and providing excellent service. We are looking for a Human Resources Administrative Assistant whom we will train and provide ongoing training to in the field of specific areas of general administration, customer service and industry specifics. LifeTree Inc. is a fresh and exciting place to work! We are a progressive company that is committed to human development and promoting the independence of each person we provide service to, facilitating their individual choice to enable them to live their preferred lifestyle, whilst offering support to their families and loved ones. We are passionate about improving the quality of life of those we serve while providing respect and dignity to all we work with. We are actively requesting applications for enthusiastic and reliable professionals that want to provide valuable administrative services and join our rapidly growing practice. Responsibilities: Include, but are not limited to: • Provide warm and confident customer service to onboarding clients., • Manage administrative functions including inbox maintenance, filing, and data entry., • Manage a high volume of support-based phone calls., • Provide technical support and scheduling assistance for existing Providers., • Use proprietary software, which we will train you to use., • Familiarity with Microsoft Office products, especially Excel., • Minimum of 1 year customer service or administration experience, • Excellent written and verbal communication skills, especially phone skills., • Positive demeanor and a desire to meet goals and targets, • Pro-actively problem-solve and seek ongoing opportunities for growth, • Accuracy, proficiency and strong work ethic., • Familiarity with Microsoft Office products, especially Excel and Outlook., • Opportunities for advancement, • Energetic and supportive company environment, • Performance-based bonus structure availableCompany DescriptionLifeTree Inc. is a fresh and exciting place to work! We are a progressive company that is committed to human development and promoting the independence of each person we provide service to, facilitating their individual choice to enable them to live their preferred lifestyle, whilst offering support to their families and loved ones. We are passionate about improving the quality of life of those we serve while providing respect and dignity to all we work with.LifeTree Inc. is a fresh and exciting place to work! We are a progressive company that is committed to human development and promoting the independence of each person we provide service to, facilitating their individual choice to enable them to live their preferred lifestyle, whilst offering support to their families and loved ones. We are passionate about improving the quality of life of those we serve while providing respect and dignity to all we work with.

Job Description The Goldwater Institute is seeking a Legal Office Assistant to be an integral part of the Institute’s litigation and operation teams. The Legal Office Assistant will execute a variety of duties including legal file maintenance, editing, drafting, tracking correspondence and communications, case filings, basic administrative assignments, and calendar management. The Legal Office Assistant should be a person with a can-do attitude that has excellent organizational skills and the ability to multi-task with attention to detail. Top candidates will have at least two years of legal administrative support experience and be proficient in Microsoft Office and Adobe Acrobat. Responsibilities • Comprehensive organizational skills that reflect ability to perform and prioritize multiple tasks with attention to detail and deadlines, • Handle and effectively manage logistics of both paper and electronic-based legal filings, • Ability to multi-task and effectively provide administrative support for litigation team and Institute staff, • Ability to work in a fast-paced professional environment, • Experience calendaring and preparing key meetings with staff - this includes document and/or presentation preparation & dissemination, meeting reminders, room set up and virtual meeting detail coordination, • Manage robust public records project, including filing, tracking, and database management, • Oversee legal correspondence, including review of outgoing and incoming correspondence, mailing, tracking, and data base management., • At least two years of legal administrative support and e-filing experience, • Proficient in Microsoft Office Outlook, Word & Excel (to include formatting, basic formulas, filters & sorting, etc.), and Adobe Acrobat, • Exceptional organizational skills with an attention to detail, • Strong written and verbal advocacy skills including research and editing, • Ability to work in a fast-paced environment, often with tight deadlines Please provide resume, cover letter, and references upon application. Company DescriptionThe Goldwater Institute is a free-market public policy research and litigation organization that is dedicated to empowering all Americans to live freer, happier lives. We accomplish real results for liberty by working in state courts, legislatures, and communities nationwide to advance, defend, and strengthen the freedom guaranteed by the constitutions of the United States and the fifty states. Goldwater offers competitive salaries, bonuses and benefits including employer-paid group health insurance, health savings accounts, 403(b) plan with an employer match, long-term disability insurance, accidental death and dismemberment insurance, life insurance, and generous vacation and leave policies.The Goldwater Institute is a free-market public policy research and litigation organization that is dedicated to empowering all Americans to live freer, happier lives. We accomplish real results for liberty by working in state courts, legislatures, and communities nationwide to advance, defend, and strengthen the freedom guaranteed by the constitutions of the United States and the fifty states.\r\n\r\nGoldwater offers competitive salaries, bonuses and benefits including employer-paid group health insurance, health savings accounts, 403(b) plan with an employer match, long-term disability insurance, accidental death and dismemberment insurance, life insurance, and generous vacation and leave policies.

Job Description Location: Tucson, Arizona Position: Part-Time Administrative Assistant (25–30 hours per week) Safeguard Estate Planning is seeking a professional, detail-oriented, and personable Administrative Assistant to join our Tucson team. This part-time role is perfect for someone who enjoys working in a client-focused environment, thrives on organization, and can manage a variety of administrative tasks with efficiency and accuracy. Key Responsibilities: * Provide general administrative and clerical support to the office team * Welcome and assist clients, ensuring a positive experience * Manage incoming calls and assist with scheduling appointments * Maintain office organization and coordinate supplies * Assist with document preparation and basic office projects * Support team members with miscellaneous office needs as they arise Qualifications: * Strong organizational and time-management skills * Excellent communication and customer service abilities * Proficiency with basic office equipment and software * Ability to work both independently and collaboratively * Reliable, punctual, and professional demeanor Schedule & Hours: * Part-time, 25–30 hours per week * On-site in our Tucson office How to Apply: If you are looking for a rewarding part-time position in a professional and supportive environment, please send your resume to: Company DescriptionWe are a reputable and growing estate planning firm with a strong presence in Arizona, known for providing comprehensive financial and legal planning solutions. With a focus on integrity, client education, and customized strategies, we have built a loyal client base and a trusted name in the community.We are a reputable and growing estate planning firm with a strong presence in Arizona, known for providing comprehensive financial and legal planning solutions. With a focus on integrity, client education, and customized strategies, we have built a loyal client base and a trusted name in the community.

Job Description Reports to the Chief Operating Office Administrative Assistant Job Summary Responsibilities of the Administrative Assistant include comprehensive administrative support to ensure the smooth operation of our office and programs. This role is crucial in assisting the executive team, coordinating office and resident activities, and maintaining efficient office operations. This position does require occasional evening and weekend work. Community/Organization St. Luke's Home is an assisted living facility with the mission: To provide enriching, affordable care and support for residents ensuring their well-being and participation in an assisted living community. As a member of our team, you are part of a group of resolute people who are committed to creating an environment that promotes the well-being of all and promoting decision making by those who live here or those working closest to them. We believe in the value of person-directed care. Administrative Assistant Duties and Responsibilities • Administrative Support includes sending invites for Board of Director and Committee Meetings; sends supporting documents for meetings; dictation of meeting minutes along with Action Item Document, • Handles incoming calls, emails and ensuring the right individual receives the communication, • Office management includes ensuring that all departments have the supplies needed, order, when necessary, organize files (both physical and electronic) and oversee equipment maintenance, • Database management as requested by Chief Operating Officer, • Assists in planning and executing events, meetings, and special events, • Assists in the creation of event materials, • Program support as needed includes completing the monthly activity calendar, • Creates and maintains community partnerships (Included on monthly calendar), • Assists with admissions, including initial communication with prospects, setting up and completing tours and ensuring appropriate paperwork is completed prior to admission, • Other duties as delegated by the Chief Operating Officer Administrative Assistant Requirements and Qualifications • High School Diploma or GED, • Associate’s degree preferred or on the job experience, • Experience in Senior Living environment or similar position, • Computer literacy, • Ability to use independent judgement in responding to requests for information, solving operational issues and maintaining sensitive information., • Strong people skills with the propensity to successfully foster new and maintain long-standing business relationships, • Excellent communication skills, both orally and written; skilled in the art of negotiation, • Ability to multitask, prioritize and delegate responsibilities in an effective and efficient manner, • Outstanding integrity, solid moral judgment, and the ability to make important decisions under pressure

Job Description Job Title: Administrative Assistant Department: Office Reports to: Office Manager JOB SUMMARY: Under minimal supervision will perform various office secretarial and office/clerical duties and any Ad-Hoc duties that may be assigned. This person will be crossed- trained with an emphasis on Bookkeeping and compliance. Being a backup to the office manager. Basic Duties & Responsibilities, but are not limited to: · Screens and directs phone calls inbound, will return calls for all voicemail messages · Receives, greets, direct visitors, members, and others any furnished requested information. · Maintain security/ confidentiality of all office information, will use discretion at all times. · Establishes and maintains general business and member paperwork as well as electronic files in a timely manner. · Will manage the communications emails, preparing/ typing article for the Citizen, Mesa Magazine, Email blast Etc. · Maintain membership records, and issue Kee Cards. Activate/ Deactivate cards when needed. · Update PMS system of any and all residents’ personal information. · Record/ take payment of all monies for memberships/ Escrow. · Light bookkeeping, and reporting when necessary · Monitor MLS Listings and follow up with Realtor/ Agents via email if information is incorrect. · Will assist with the Citizen overlay/ compliance by via beenverified as well as Maricopa Assessor website and update PMS. To ensure 85% compliance to maintain 55+ Age restrictions. · Maintain office clean and organized and will order office supplies when needed. · Will along with the Office Manager perform audits of resident files to ensure accuracy. Education / Experience: High School diploma or equivalent plus sufficient experience to demonstrate competence in the knowledge and skills to perform the duties of the job effectively and the ability to learn the skills acquired on the job. Must be computer literate with intermediate - expertise in Microsoft software and QuickBooks. Qualifications: Excellent written and verbal communication skills and interpersonal skills Microsoft Software, and basic knowledge of QuickBooks is a plus. Ability to work independently and discreetly Physical Demand: While performing these duties will require employees to sit for long periods of time as well as stand and or squatting. Light lifting of 10-15 pounds. Company DescriptionWe believe that a great team member experience leads to an even better guest experience. That is why we place a huge emphasis on building a great culture within our team. Our ideal candidate will possess natural talent and a capacity for commitment, along with an openness to being coached to hone in their skills that will ensure they delight and exceed the expectations of our guests in all areas of Dreamland Villa. We also believe in our team members taking ownership of their performance and how that contributes to the overall success of their role.We believe that a great team member experience leads to an even better guest experience. That is why we place a huge emphasis on building a great culture within our team. Our ideal candidate will possess natural talent and a capacity for commitment, along with an openness to being coached to hone in their skills that will ensure they delight and exceed the expectations of our guests in all areas of Dreamland Villa. We also believe in our team members taking ownership of their performance and how that contributes to the overall success of their role.

Job Description Executive Assistant In-Office | Full-Time $60,000 – $70,000 DOE This is an in-office position — we believe being present fuels collaboration, creativity, and connection. We’re not your typical manufacturing company, and we’re not looking for a typical Executive Assistant. We like to do things differently. We’re passionate about what we build, we care deeply about the people behind the work, and we believe culture isn’t just a buzzword — it’s how we operate every single day. We’re on the hunt for a warm, outgoing, authentic, and inspiring Executive Assistant who thrives in fast-paced environments, builds strong relationships with ease, and keeps the wheels turning smoothly behind the scenes. If you’re good at what you do, you can work anywhere. But if you’re the BEST, we want you here. What You’ll Do: • Provide direct administrative support to the CEO., • Coordinate appointments, communications, and logistics for the CEO and Directors., • Develop a strong understanding of our products, clients, and how they intersect., • Manage sensitive documentation and correspondence with discretion., • Build strong, professional relationships with clients., • Learn or refine manufacturing terminology and understand our industry language., • Proactively manage the CEO’s and Directors’ schedules and time., • Streamline workflow and communication for executive leadership., • Act as a liaison between leadership and internal departments., • Associate’s Degree or equivalent experience., • Minimum 3+ years in an administrative office role (required)., • 2+ years of customer service experience., • Project management experience a plus., • Intermediate MS Office skills (Outlook, Word, Excel, etc.)., • Strong interpersonal and communication skills., • Self-starter who works well independently and takes initiative., • Detail-oriented, organized, and tech-savvy., • High School Diploma or equivalent required.

Job Description Help Wanted: Secretary We are seeking a highly organised and detail-oriented Secretary to join our team. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a professional demeanor. We are a company that provides services to individuals with developmental disabilities. Responsibilities: • Manage phone calls, emails, and correspondence, • Schedule appointments and meetings, • Maintain organised filing systems (both digital and physical), • Assist with data entry and document preparation, • Handle administrative tasks to support office operations, • Greet and assist visitors in a professional manner, • We are willing to divide the job into two part-time from 9 to 2 but are flexible with time, • Prior experience in an administrative or secretarial role is preferred, • Proficiency in Microsoft Office (Word, Excel, Outlook), • Strong written and verbal communication skills, • Ability to work independently and prioritise tasks, • Competitive salary, • Friendly and professional work environment, • Opportunities for growth and development

Job Description We are seeking a Receptionist/Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Order medical records, police reports, and insurance ledgers, • Assist in setting up claims, • Filing and e-document management, • Screening intakes for prospective new clients, • Previous customer service experience, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Spanish speaker preferred but not requiredCompany DescriptionWe are a small-size, multi-practice law firm serving Arizona based out of Phoenix. We strive to provide the best representation to all of our clients, regardless of the nature of their case. We believe in a collaborative work environment as the best way to meet our mission goals and strive to encourage the professional growth of all of our team members.We are a small-size, multi-practice law firm serving Arizona based out of Phoenix. We strive to provide the best representation to all of our clients, regardless of the nature of their case. We believe in a collaborative work environment as the best way to meet our mission goals and strive to encourage the professional growth of all of our team members.

Administrative Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k / PTO - As a Data Entry Clerk at LV Petroleum, you will: Enter and maintain accurate data into company databases; Verify the accuracy of data entries for completeness and compliance with company stan

The Administrative Assistant is responsible for performing administrative and clerical duties for the project management team within the company. Minimum of two years' experience as an administrative assistant is required. Perform various administrative duties as needed.

Rancher Hat Bar is a unique experience where customers can create their own one-of-a-kind hat.We pride ourselves in providing an unforgettable experience to our customers.Rancher Hat Bar is a very fast growing company expanding to multiple locations by the end of the year.We are a fun, rowdy company

Administrative Assistant / Remote] - Anywhere in U.

Previous administrative or office experience preferred, legal background a plus. Addison Group is seeking an Office Assistant to join our client in the legal industry. Support legal staff with administrative tasks while ensuring accuracy and confidentiality.

The Human Resources Assistant is responsible for providing administrative support to the department, including coordinating recruiting, hiring, new employee onboarding, and assisting with other HR duties. Associate degree in Human Resources, Business, or other related discipline. Minimum 2 years' pr

Payroll Administrative Assistant.LHH Recruitment is working with a construction company in Mesa who is in search of an administrative clerk to support their field technicians' payroll processes.This job is Monday-Friday 7am-4pm, fully onsite.This role is responsible for accurately processing payroll

We're hiring an Executive Assistant to the CEO. This role is not administrative in the traditional sense. An experienced and highly capable Executive Assistant who can step in immediately with full ownership of responsibilities.

The Human Resources Assistant at Desert Diamond Arena works closely with the Human Resources Manager to provide administrative support for a variety of daily activities. Work includes but not limited to the processing of employee status changes, maintenance of employee data, responding to employee q

ONLY LOCAL ARIZONA RESIDENTS NEEDED.No interview will be conducted for this position.SOAZ – Requisition # 7959 - AZCC - Safety Division - Administrative Assistant III (Onsite).As the backup front-desk receptionist for the Safety Division, you will be answering phone calls from the public, includin

Old NavyOld Navy - JobID: 319883 [ASM / Store Supervisor] As an Assistant Manager at Old Navy, you'll: Recruit, hire and develop people to drive a culture of high performance and engagement; Provide front line supervision to an operational, service or administrative team; Be accountable for team per

Shift/Hours: Monday - Friday, First Shift 8:00 am-5:00 pm Pay Rate: $18 /hr DOE Location: Goodyear, AZ Experience: 6+ months of Administrative Assistant experience.We are excited to share a new opportunity for an Administrative Assistant / Office Administrator located in Goodyear! This position is h

Temp Front Desk Administrative Assistant.Schedule: Monday - Friday, 8am - 5pm Dates will be August 19-22 Pay Rate: $18/Hr.Job Summary: A candidate with basic computer skills (MS Outlook, email calendaring, etc.

OLH, Inc, a Federal Government Contractor industry leader, is seeking an Administrative Assistant specialist to effectively and efficiently support DOE's Western Area Power Administration by providing general administrative support at its Phoenix, AZ, location. Minimum of one-year experience as an A

Old NavyOld Navy - JobID: 327151 [ASM / Store Supervisor] As an Assistant Manager at Old Navy, you'll: Recruit, hire and develop people to drive a culture of high performance and engagement; Provide front line supervision to an operational, service or administrative team; Be accountable for team per

Mayo Clinic Medical Admin Assistant. Medical Admin Assistant Float Team - All Campuses. Completion of a medical terminology course preferred.

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Maintain in-store technology devices including, but not limited to, handheld scanners and two-way radios. You will use technology to support store functions and ensure day to day communication to support excellent customer service and operational efficiency. Effectively plan, communicate and share i

Duration: 12 Months Location: Phoenix, Client (onsite in a hybrid model) Job Description: The client is seeking a post sales/order support administrative assistant to support sales and service operations through administrative tasks, order management, and customer relationship management. Post Sales

Health, dental, and vision benefits (for eligible roles).

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry.Highgate is the dominant player in U.New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean.Hi

The volumes are low so the PFS will be doing referral management, scheduling, authorization and general office functions. POSITION SUMMARY This position is responsible for performing administrative tasks (indirect care) that support the care team in providing direct medical care. PREFERRED QUALIFICA

Old NavyOld Navy - JobID: 331824 [ASM / Store Supervisor] As an Assistant Manager at Old Navy, you'll: Recruit, hire and develop people to drive a culture of high performance and engagement; Provide front line supervision to an operational, service or administrative team; Be accountable for team per

As a Medical Assistant, you will utilize your passion for customer service, making health care easier so that life can be better for our patients and their families.Because of the nature of this clinic, your goal as an MA is patient care, however there is a great deal of administrative work, repetit

Customer Support Representative.We are growing! Fred Astaire Dance Studios is excited to be adding to our team.We are currently hiring for a Customer Support Representative.Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If s

TSMC Arizona is looking for an Administrative Assistant, Facilities - Fixed Term to join our new state-of-the-art fab, located in Northern Phoenix, Arizona. Administrative Assistant, Facilities - Fixed Term.

Hospice of New Mexico is currently seeking an Administrative Assistant for our Mesa Hospice Program.If you are looking for a career with a purpose and a supportive team culture, then this is the position for you!.Schedule: Monday - Friday 8a - 5p.The Administrative Assistant provides general office