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We are seeking a highly organized and detail-oriented individual, to join our catering events business team, as a Booking Assistant. This role will primarily involve assisting with various administrative tasks related to booking and staffing, scanning, and invoicing. The ideal candidate should have excellent communication skills, the ability to multitask effectively, and a strong attention to detail. Spanish & english speaking is required.

Assistant Coordinator – Pharma Event Planning Location: Traveling to Office (In NJ) 3 days a week (Tues-Thurs) Hours: 7.5hrs/day General Purpose/Summary of Job: The Assistant Coordinator will be responsible for executing the post event reconciliation process for medical education events and ensuring that commitments are met on-schedule and within compliance standards. In addition, Assistant Coordinators are also responsible for: • Performing a variety of intricate QC processing of audience management, processing and reviewing speaker expenses. Running daily reports in Microsoft Excel. Managing shared inboxes. Following up with our speakers regarding multiple different tasks. Operating alongside the program coordinator team assisting where possible. Primary Duties and Responsibilities: • Database management - manage promotional educational programs within the proprietary events management platform, • Audience Management – review and process customers attendance roster, • Virtual Attendee Management – review and upload attendee reports, • Adhere to HIPPA guidelines for patient events, • Speaker Expense - Review and process speaker expenses, uploading final expenses to the database ensuring that the expense stays within each Customers Travel & Expense Guidelines., • Manage and monitor shared inboxes with volumes of 50 to 75 total emails per day throughout all inboxes., • Run daily reports for distribution of tasks for the day/week., • Manage outstanding speaker payments, • Frequent daily communication with sales representatives and speakers as needed, • Ensure all program documents are complete and accurate, • Work closely with other team members to ensure successful execution of meetings, • Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property), • Effectively manage various tasks with high volumes while also responding to emails and phone calls, • Must be available to cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator, in their time zone) Competency Requirements: • Positive attitude at all times and the ability to work with a team and maintain a “Whatever it Takes” attitude, • Ability to take constructive feedback and adjust in order to progress forward, • Ability to communicate clearly with management via email or in person, • Excellent interpersonal, customer service and organizational skills, • Exceptional attention to detail, • Professional and clear oral and written communication AND etiquette skills to successfully manage high phone and email volume, • Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities, • Ability to take on additional ad hoc tasks as needed to support the team without complaint, • Ability to work flexible schedules and/or extended hours to meet clients’ business needs, • Ability to maintain productivity while performing repetitive planning tasks every day, • Proficiency in MS-Office, Word, Excel (e.g., financial calculations, pivot tables,, • VLOOKUP’s) and Gmail preferred, • Basic Math and Spelling proficiency, • Ability to work and thrive in a team atmosphere Education/Skills Experience Desired: • High School or equivalent or College Degree Preferred, • 1-2 years’ experience in field or related area preferred but not required, • Great for individuals with a Sales, Hospitality, or Customer Service background, • Must be a go getter and very personable at the same having patience with the process, • Possess strong analytical and problem-solving skills Perks and Benefits: • All equipment will be provided, • Ability to work remote on Mondays & Fridays but must be fully online and available during Core Working Hours

Sales Assistant, French Connection Location: New York, NY – Midtown Manhattan, Fashion District Department: Sales Reports To: Director of Sales About G-III Apparel Group: G-III excels at bringing excitement and confidence to customers through the fashion we create. We are global experts in design, sourcing, manufacturing, distribution, and marketing, which enables us to fuel the growth of a substantial portfolio of brands. With more than 30 licensed and owned brands, including some of the most sought-after names in global fashion, our success is driven by our team’s entrepreneurial spirit and our deep relationships across the industry. Position Summary: We are seeking a motivated and detail-oriented Sales Assistant to join the French Connection team at G-III. This role supports the sales team in managing wholesale accounts, processing orders, and ensuring smooth communication between clients and internal departments. The ideal candidate is organized, proactive, and passionate about the fashion industry. Key Responsibilities: • Assist the sales team with administrative tasks, including updating account lists and profiles, maintaining the PO log, and managing the wholesale event calendar, • Facilitate communication between clients and the account management team for in-store event planning, goal setting, and performance tracking, • Coordinate planning for NY markets, • Maintain and monitor selling reports for all major accounts, • Manage seasonal order confirmations and ensure weekly shipping updates are delivered promptly, • Verify vendor orders for accuracy and assist in order processing, EDI/order confirmation, and shipment tracking, • Manage advertisement and showroom samples, track sample requests, and maintain showroom organization, • Collaborate with the Logistics department to ensure client communication and timely order shipping Who You Are: • Organized and detail-oriented with excellent multitasking and prioritization skills, • Strong communicator with the ability to collaborate effectively with internal teams and external clients, • Independent and proactive, yet a team player, • Passionate about fashion and up-to-date with current trends Qualifications: • Bachelor’s degree in Merchandising or equivalent, • 1–2 years of industry experience, preferably in fashion wholesale/sales, • Proficiency in Excel, • Strong organizational, communication, and interpersonal skills What We Offer: • Competitive salary: $55,000 – $60,000 per year ($26.44 – $28.85 per hour, based on a 40-hour work week), • Comprehensive benefits including medical, dental, vision, and 401(k), • PTO and company holidays, • Employee discounts G-III Apparel Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. About G-III Apparel Group, Ltd. | ___ G-III’s owned brands include DKNY, Karl Lagerfeld Paris, Donna Karan, Vilebrequin, Sonia Rykiel, G.H. Bass, Bass Outdoor, Andrew Marc, Eliza J., GIII Sports, and more. G-III has fashion licenses under Calvin Klein, Tommy Hilfiger, Cole Haan, Dockers, Guess?, Kenneth Cole, Levi’s, Vince Camuto, Margaritaville, and more. G-III also operates retail stores for the DKNY, Karl Lagerfeld Paris, and Donna Karan brands.

LHH Recruitment Solutions is currently seeking a Sales Assistant with 2+ years of experience working in a similar role. This is a Direct Hire opportunity within the fabric and textile industry, located in Manhattan, NY. Responsibilities: • Utilize PLM systems and customer portals to manage product information, monitor deadlines, and track progress across multiple accounts., • Review purchase orders in detail to verify accuracy of pricing, quantities, dates, and terms before approval and processing, • Provide daily operational and administrative support to the Executive Sales Manager, assisting with all aspects of account management and sales coordination., • Prepare agendas and materials for sales meetings, participate in discussions, capture detailed notes, and convert conversations into clear, actionable follow-up items., • Manage the complete product sample process, including requests, tracking, shipping, and returns, while maintaining accurate and organized documentation., • Oversee the full order lifecycle from item creation and data entry through delivery tracking, consistently maintaining a 99% accuracy rate across all submissions and records., • Complete item setup submissions for retail partners via portals and spreadsheets, ensuring all product specifications, fields, and requirements are fully accurate prior to submission., • Maintain and update Excel master tracking reports with a strong focus on accuracy and visibility of order and delivery status., • Ensure timely, professional, and well-documented communication with internal teams and external partners to support smooth sales operations. Experience: • 2+ years of experience supporting or working with a sales team, preferably wholesale experience Compensation: $60K - $65K, depending on experience. Benefits: • Medical, dental insurance, • 401(k) plan with employer match, • Paid holidays, • Paid vacation Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

About Gina Group: Gina Group is an industry-leading wholesale fashion apparel and accessories company specializing in design, manufacturing, and distribution to retail markets. Categories include footwear, hosiery, cold weather, intimate apparel, handbags, small leather goods, tech accessories, home goods, and more across a multitude of national brands. Gina has been supplying retail markets with kids, juniors, misses, and men’s products for over 35 years and continues to keep pace with the ever-changing retail landscape. Visit us at to learn more about us. Sales Assistant The Sales Assistant is a key player in the sales process which serves as the liaison between design, sales, production, and logistics. This role is responsible for supporting the needs of the sales team and ensuring that all customer requests are addressed and that all orders flow through the system smoothly. Responsibilities: • Serve as liaison between design, sales, production, and logistics, • Monitor inventory and available to sell reports, • Review daily inventory allocation reports, • Analyze, understand, communicate, and resolve any allocation issues, • Follow up with logistics on shipping related issues, • Setting up detailed item set up sheets for customers and ensuring items properly set up in our ERP system, • Ensure showrooms are organized and set up properly, • Put together sales recaps and follow up with buyers as needed, • Ensure that all selling tools are updated as needed, • Review EDI and non-EDI orders with CSR’s to include backorders, oversold and late orders, • Submit work orders and transfer requests when needed, • Manage reporting to include bulk order reports, open orders by Salesperson, old bulk order alert CTO, Oversold order report, and backorders by salesperson, • Buyer communication as directed by Sales, • Import bulk orders into ERP, • Participate in weekly meetings as conducted by the Senior Fulfillment Operations Manager, • Keep management informed of situations that will impact department goals, • Perform other related duties as assigned by management to support the department’s business needs., • Understand and follow Gina’s employee policies and procedures. Qualifications: • Associate or Bachelor’s degree, • 1 year in an administrative capacity preferably in the fashion industry, • High energy level, positive attitude, and ability to multi-task, • Above average Excel skills, • Must work well under pressure and tight deadlines, • Strong problem-solving ability, • Strong organizational, communication and attention to detail are a must Benefits and Perks: • Hybrid work schedule (4 days onsite; 1 day work from home) & early Fridays, • Generous PTO and paid holidays, • Comprehensive health, dental and vision coverage with FSA or HSA options, • Pet insurance and pet discounts, • Identity theft protection, • Discounted life insurance, • Short and long-term disability insurance, • Critical illness, accident, and hospital indemnity insurance, • 401K & Profit sharing, • Pre-tax commuter benefits, • Professional development, • Team building and Company events NY Pay Transparency: The pay range for this position is ($50,000 – $55,000) annually based on skills and experience. Equal Opportunity Employer: Gina Group is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need. Recruitment Agencies: Gina Group does not accept unsolicited agency resumes and will not be held responsible for any fees related to unsolicited resumes.

About Us Star Children's Dress Company is a leading designer and distributor of high-quality children's apparel, known for our unique, elegant, and fashion-forward designs. With a passion for craftsmanship and an eye for detail, we specialize in dresses that help children look and feel their best for every special occasion. Position Overview We are seeking a dedicated and highly organized Sales Assistant to support our growing sales team. This in-office role plays a key part in ensuring smooth daily operations, coordinating with clients and internal departments, and helping drive our continued success in the children's apparel market. Key Responsibilities • Provide administrative support to the sales team including order entry, invoicing, and customer communication., • Serve as a point of contact for retailers, boutiques, and other B2B customers., • Assist in the preparation of sales reports, seasonal line sheets, and inventory updates., • Coordinate sample requests, returns, and showroom maintenance., • Track shipments, resolve customer service inquiries, and liaise with logistics providers., • Maintain accurate records of client information and sales activities in CRM systems., • Support the team during market appointments and trade shows as needed., • Collaborate with the production and design teams to ensure timely delivery and product availability. Qualifications • 1–2 years of experience in a sales support, customer service, or administrative role (experience in fashion or wholesale preferred)., • Strong communication and interpersonal skills., • Highly detail-oriented with excellent organizational abilities., • Proficiency in Microsoft Office (Excel, Outlook, Word); familiarity with ERP or CRM systems a plus., • Ability to multitask and thrive in a fast-paced, collaborative environment., • Passion for children's fashion and retail is a plus. What We Offer • Competitive salary in the range of $45,000–$55,000, based on experience., • A supportive, family-oriented work culture., • Opportunity to grow within a dynamic and creative industry., • Hands-on experience in the fashion wholesale business., • Health Insurance, Dental, Vision, • Free Life Insurance, • Free Gym & Locker room access, • FSA Account, Transit Checks, • Updated building with amenities

Position Overview Star Children’s Dress Company, a growing apparel company focused on producing fashionable yet affordable dresses, is seeking a motivated and detail-oriented Assistant Fashion Designer with 2 years of experience. This role supports the design and product development team in executing seasonal collections. The Assistant Fashion Designer will work under the direction of senior designers and contribute to design preparation, technical documentation, and sample development while gaining hands-on experience in fashion design. Key Responsibilities • Assist senior designers in the development of seasonal collections, including research on trends, colors, fabrics, and trims for apparel, • Create and revise digital sketches and technical flats using Adobe Illustrator to support design communication, • Prepare and maintain specification sheets, measurement charts, and basic construction details under the supervision of senior design staff, • Support the sample development process by organizing fabrics, trims, and color standards for seasonal collections, • Track sample progress and assist during fittings by recording comments and updating design documentation based on feedback, • Maintain organized design archives, including fabric libraries, trim references, and seasonal records, • Conduct market and competitor research within the categories to support design direction, • Assist in preparing presentation boards and materials for internal meetings and line reviews, • Collaborate with production and merchandising teams to ensure design documentation is accurate and up to date, • Provide administrative and project support to the design team, including maintaining calendars and development trackers Qualifications • Bachelor’s degree in Fashion Design, Apparel Design, or a related field, • 2 years of relevant experience in fashion design or product development, • Proficiency in Adobe Illustrator; knowledge of Photoshop is a plus, • Basic understanding of garment construction, textiles, and design principles, • Strong organizational skills and attention to detail, • Ability to work in a collaborative, fast-paced environment, • Strong communication and time management skills Benefits • Health insurance and dental insurance eligibility beginning the first of the month after 60 days of employment (for full-time employees), • 401(k) plan eligibility for full-time employees, • Paid time off, including vacation accrual and company-recognized holidays, • Weekly payroll with direct deposit available after the third week of employment, • Free full service Gym Access with locker rooms, showers, and, • Compensation commensurate with experience and aligned with industry standards.

Position Title: Executive Assistant to Chief Human Resources Officer (Contract) Location: Midtown Manhattan, NY — Fully Onsite (5 days/week) Pay Rate: $65/hour Assignment Type: Ongoing contract with potential to convert to permanent About the Role Our client, a globally recognized luxury brand within an international group of prestigious maisons, is seeking an experienced Executive Assistant to support the Chief Human Resources Officer and their broader leadership team. This role operates in a highly visible environment supporting senior global leadership and requires a candidate who can thrive in a fast-paced, high-velocity organization. The ideal candidate will bring a high level of professional maturity, discretion, and strategic thinking, while managing complex executive operations and anticipating the evolving needs of a global HR organization. Key Responsibilities Executive Support • Provide high-level administrative support to the Chief Human Resources Officer, • Manage complex and constantly evolving executive calendars, proactively anticipating scheduling conflicts and shifting priorities, • Coordinate domestic and international meetings, travel logistics, and executive communications, • Prioritize requests and make independent decisions regarding scheduling, logistics, and meeting coordination, • Assist with planning and coordinating team events, leadership meetings, and internal gatherings, • Partner with cross-functional teams to collect information and support broader HR initiatives, • Provide administrative and coordination support to members of the extended leadership team The CHRO oversees approximately 50 direct and indirect reports across several global functions including: • Global Talent, • Global Human Resources, • Global Learning & Development The role also interacts regularly with international stakeholders, global partners, and leaders across multiple business units, requiring comfort navigating a large, global organization and operating in a highly professional environment. Communication & Professional Style The ideal candidate will demonstrate: • Strong professional maturity and emotional intelligence, • A personable, empathetic, yet direct communication style, • Comfort receiving direct feedback and operating in a high-expectation environment, • Discretion and sound judgment when handling confidential information, • Concise communication and the ability to avoid unnecessary detail, • Confidence in decision-making and prioritization, • Thoughtful navigation of complex situations and shifting priorities Qualifications • Experience supporting senior executives or C-suite leadership, • Proven ability to manage highly complex calendaring and executive logistics, • Experience working in large or global organizations, • Strong strategic thinking even within an executive assistant capacity, • Excellent organizational, prioritization, and problem-solving skills, • Strong proficiency in Microsoft Office Preferred Background • Experience supporting a Chief Human Resources Officer or senior HR executive, • Experience in a global or multinational organization, • Background in luxury or premium brands is not required, but candidates must be comfortable operating in a polished corporate environment

Who We Are: GMA Group dba Capelli New York and Ballet Group LLC. is a major U.S. manufacturer and distributor of apparel, footwear, novelty and gift products, jewelry, fashion accessories, handbags, PPE, and sports/athletic apparel for women, men, and kids. We were established in 1990 and have approximately 600 employees in the U.S.A. and 2,500 employees worldwide. We have locations in the U.S.A., UK, China, Hong Kong, Germany, and Bangladesh. What We Are Looking For: We are seeking an Administrative Assistant. The overall aim of this role is to assist with the essential duties of sales, product development, production and e-commerce. The ideal candidate will have strong analytical and communication skills, is detail oriented, and serious about having a career, not just a job. This is a full-time position in our New York City Office working 5 days a week from 9:00AM to 6:00PM. Responsibilities: · Manage administrative tasks related to sales, product development, production and e-commerce · Follow up, review, and maintain the organizing of sales orders, purchase orders and product lifecycle · Process sales orders in a timely manner to meet deadlines and customer ship windows · Liaise with internal teams (product development, sales, etc.) to ensure all actions of a project are made in time to meet the schedule deadlines · Help process and complete sample requests for customers · Sort through and manage samples received from overseas and customers on a daily basis. Log and send the samples received to the appropriate persons (i.e. development manager, sales, etc.) · Assist with showroom maintenance · Create social media and email campaigns that align with brand · Review customer service messages and provide responses to represent our brand positively · Perform other duties as assigned Requirements: · Experience with Excel · Excellent organizational skills and attention to detail · Strong written and oral communication skills · Ability to work effectively in a fast-paced environment · Extremely detail oriented with excellent follow up skills · Ability to multi-task and prioritize to meet deadlines · Strong communication skills and able to work as part of a team If you see yourself as our newest team member, please submit your resume and salary requirements to GMA Group is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, age, veteran or military status, or any other category protected under the law. GMA Group is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.

Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X:

A global law firm with offices across four continents is seeking a Legal Practice Assistant. The firm offers a collaborative and inclusive environment where innovation, integrity, and client service are paramount. Who You Are • You have 5+ years of experience supporting attorneys or legal teams, • Skilled in managing schedules, correspondence, and administrative workflows for busy executives, • Proficient in Microsoft Office, with strong typing skills, • Trusted to handle sensitive client and firm information with discretion, • Able to coordinate multiple priorities, projects, and deadlines independently What You’ll Do • Manage attorney calendars, meetings, and travel arrangements with attention to detail, • Draft, format, and circulate legal correspondence, reports, and documents accurately, • Maintain client records and manage billing, time entry, and related administrative processes, • Coordinate projects across teams and track deliverables to meet deadlines, • Organize filing, scanning, and document management systems efficiently, • Support special initiatives, workflow improvements, and office projects as requested What Success Looks Like • Attorneys can focus on legal work because administrative and scheduling tasks are handled proactively, • Meetings, projects, and travel arrangements proceed smoothly without bottlenecks, • Communications and documents are professional, accurate, and timely, • Teams collaborate effectively, and projects progress efficiently across departments Salary Range: $85,000 – 110,000 annually, based on experience Location: New York, NY – Hybrid Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

We are seeking a detail-oriented Compliance Analyst / Corporate Compliance Assistant to support regulatory compliance efforts within a healthcare-focused organization. This role involves assisting with the development and maintenance of compliance tracking systems, ensuring adherence to federal and state regulations, and providing administrative and operational support to the compliance team. The ideal candidate will be highly organized, analytical, and comfortable working cross-functionally with various departments. Key Responsibilities • Research and interpret Medicaid and Medicare regulations and contracts to identify applicable compliance requirements, • Document and track regulatory obligations across business units, supporting the development of tools and calendars to monitor deadlines, • Provide administrative support, including scheduling, documentation, follow-ups, and coordination of communications, • Assist with data collection from internal teams and external stakeholders, • Prepare, organize, and maintain audit documentation, compliance records, and reports, • Support the development of presentations and materials for compliance meetings, • Maintain and update compliance tracking systems, dashboards, and tools to ensure accuracy and completeness, • Monitor investigation timelines, track key activities, and send reminders to ensure timely completion, • Coordinate internal and external communications, including handling mailings and correspondence, • Assist with compliance work plan activities such as audits, outreach efforts, and related projects, • Maintain accurate and up-to-date records of all compliance-related activities, • Perform additional duties as assigned Qualifications • Bachelor’s degree in business, Healthcare Administration, or a related field (required); master’s degree preferred, • Paralegal certification and Certified in Healthcare Compliance (CHC) - mandatory required, • Experience in compliance, regulatory, or audit-related roles preferred, • Knowledge of healthcare regulations, including Medicare and Medicaid, • Strong research and analytical skills, with experience using legal research tools such as LexisNexis or Westlaw considered a plus, • Proficiency in Microsoft Office (Excel, Word, PowerPoint) and SharePoint, • Excellent attention to detail and strong organizational abilities, • Ability to manage multiple priorities and meet deadlines in a fast-paced environment, • Strong communication and collaboration skills, • Ability to handle sensitive and confidential information with discretion Important Details: • 8-week contract position, • Shift is 7 hrs/day Mon–Fri, 35 hrs/week, • Location is New York City, NY 10004, • Hourly Pay Range: $25 - $30 Call to Action: • Spots Are Filling Quickly — Apply Now! Company Description: “Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors”

The Kings County District Attorney’s Office (the “Office”) is seeking an experienced and motivated attorney to join its Civil Litigation Unit and FOIL Unit. Like any large public institution, the Office is regularly involved in civil lawsuits and civil litigation-related matters that require the skill and judgment of a dedicated in-house litigation team. In addition, the Office responds to a high volume of subpoenas and Freedom of Information Law (“FOIL”) requests, many of which result in contested litigation. This position offers a unique opportunity for attorneys to expand their litigation experience and gain meaningful exposure to New York State and federal civil litigation. Attorneys assigned to these Units play a critical role in protecting the Office’s legal interests while ensuring compliance with transparency and disclosure obligations. Responsibilities Attorneys in this role will gain hands-on experience in a wide range of civil litigation and advisory matters, including: • Representing the Office in state and federal civil litigation, • Coordinating with the New York City Law Department on civil actions filed against the Office, • Responding to and frequently litigating subpoenas and FOIL requests served on the Office, • Handling Article 78 proceedings, • Preparing and defending witnesses for civil depositions, • Negotiating and drafting civil contracts entered into by the Office (including complex commercial contracts), • Negotiating and drafting civil settlement agreements, • Representing assistant district attorneys before the Second Department’s Attorney Ethics Committee, • Representing the Office and its employees before the Equal Employment Opportunity (“EEO”) Commission and the New York State Division of Human Rights, • Representing the Office in administrative hearings, including, but not limited to, hearings pursuant to Section 75 of the New York State Civil Service Law, • Advising the District Attorney, and his executive staff, on employment law and other internal civil legal matters Qualified candidates must demonstrate the following: • A minimum of three (3) years of experience as a practicing attorney, • Strong legal research and writing skills, • Experience making legal arguments in court, • A positive, collaborative attitude and willingness to learn new practice areas, • Reliability and the ability to work effectively as part of a team

Our client, a charter school based in NYC, is seeking an Executive Assistant to support the founder and CEO. This is the perfect opportunity for an early career EA who might also be open to transitioning into another role down the line. The Executive Assistant is the first point of contact in the Office of the CEO. S/he serves as a primary resource for interactions with executive vice presidents, senior level staff, leaders, parents, and donors. As the Executive Assistant, you will be responsible for: • Providing excellent administrative support to the Chief Executive Officer to enable her to achieve her goals. This would involve maintaining an emerging synthesis of her projects, being able to proactively anticipate needs, and always managing a holistic view of priorities and deliverables., • Representing the CEO in key communications with internal and external constituents and building crucial relationships at all levels of the organization and beyond., • Organizing and setting priorities among a variety of complex tasks, including a high volume of regularly occurring work and a constantly changing array of special projects and calendar demands., • Schedule a complex and dynamic calendar, supervising the response to requests for the CEO’s time which can be complicated, time sensitive, highly confidential and can necessitate an appropriate setting of expectations., • Act as liaison between the Office of the CEO and all departments/staff within the organization, as well as key external constituents (including, but not limited to: board members, high level donors, and government officials)., • Field telephone calls and visit requests; decide daily which inquiries can be handled directly, which to refer elsewhere, and which should be addressed by the CEO., • Identify, prepare and compile necessary materials to ensure that the CEO has appropriate information for meetings, reports, presentations, events and projects., • Organize, manage, and provide administrative support for special projects and events; undertake research projects; and collect and analyze data as background for meetings and special projects., • Manage administrative procedures, workflow, and communications for the Office of the CEO, including monitoring and approving expenses for the department accounts. Requirements: • You have a Bachelor's degree and 0-1+ years of experience supporting a high level executive in a fast-paced environment., • You are highly proficient with computer equipment including MAC, iPhone and iPad, and Google Suite applications.

The candidate will be responsible for assisting attorneys in all stages of white-collar and complex civil litigation matters. The candidate should feel comfortable working in a fast-paced environment completing tasks such as cite checking briefs, e-filing, maintaining firm calendar and electronic case files, assisting with document productions, conducting research, and completing other ad-hoc requests, as needed. The candidate will also be assisting with administrative tasks around the office. Responsibilities • Pull electronically filed documents, organize internal electronic case file, and keep it up to date., • Maintain and update the firm calendar with deadlines, hearings, etc., • Support attorneys throughout all stages of court filings by drafting supporting documents, conducting fact and basic legal research, running redlines, cite checking/Bluebooking/proofreading, preparing exhibits, running TOCs/TOAs, finalizing materials for filing, e-filing materials to docket, and completing service., • Assist attorneys with all stages of discovery including managing incoming/outgoing document productions such as review/tag documents on Relativity, quality check production files, create/update production trackers, and correspond with Relativity vendors, as well as preparing for and attending depositions., • Support attorneys throughout all stages of state and federal trials as well as arbitrations and other evidentiary hearings such as preparing exhibits/exhibit list, pre/post-hearing briefing, exhibit printing, courtroom logistics, etc., • Handle administrative tasks such as order/stock supplies, print/scan documents, send out mail, correspond with IT vendor, etc., • Maintain attorneys’ e-filing accounts and assist with admissions (i.e., pro hac vice applications, federal bar admissions, etc.)., • Complete a variety of requests from senior partners., • Experience with Microsoft programs (Outlook, SharePoint, Word, Excel) is required., • Experience as a Litigation Legal Assistant or Paralegal is preferred., • Experience in e-filing on NYSCEF and CM/ECF is preferred., • Trial and evidentiary hearing experience is preferred., • Bachelor's degree or equivalent, • Ability to work overtime., • Ability to commute to Midtown., • This position is full time, 5 days a week in office.

Our client is a well-known higher education institution in NYC. They are seeking a Marketing Administrative Assistant to join the team on a temporary basis. Who You Are • You have a bachelor’s degree in communications, marketing, or related field, • 5+ years of experience in communications, marketing, or media, • Preferred industry experience: higher education, nonprofit, or arts and culture, • Highly organized with strong writing and editing skills, • Comfortable with digital tools, social media platforms, and content systems What You’ll Do • Prepare presentations, written content, and campaign materials, • Conduct research to support messaging and communications strategies, • Assist with vendor coordination, budgets, and administrative processes, • Maintain organized systems for digital assets and files, • Coordinate logistics for media, events, and content production, • Support creation and distribution of print, digital, and multimedia assets, • Track timelines and follow up to keep projects moving forward, • Draft copy for announcements, media materials, and digital platforms, • Monitor media and social channels for coverage and engagement, • Provide coordination and support for occasional after-hours events What Success Looks Like • Projects are delivered on time with strong attention to detail, • Materials are clear, consistent, and aligned with brand standards, • Teams stay informed and coordinated across initiatives, • Events and media activities run smoothly Pay Rate Range: $32-33 per hour, based on experience Location: New York, NY – On site Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Job Title: Medical Assistant (CMA) Experience: Minimum 2 Years Employment Type: Contract (On-site) Position Overview We are seeking a skilled and dependable Certified Medical Assistant (CMA) with at least 2 years of hands-on clinical experience to support providers in delivering efficient, patient-centered care. The ideal candidate has strong clinical and administrative abilities, works well in a fast-paced environment, and maintains professionalism and accuracy in all patient interactions. Key Responsibilities Clinical Duties • Room patients, obtain and document vital signs (BP, pulse, temp, respirations, SpO₂, height, weight), • Prepare patients for examination and assist providers during procedures, • Administer injections and medications as directed, • Perform EKGs, specimen collection, and point-of-care testing, • Conduct phlebotomy and proper specimen handling, • Clean, sterilize, and prepare exam rooms and instruments, • Provide patient education and discharge instructions, • Schedule appointments and verify patient information, • Update EMR/EHR documentation accurately and timely, • Process referrals, authorizations, and prescription requests, • Handle patient calls, messages, and follow-ups, • Certified Medical Assistant (CMA) – active certification, • Completion of Medical Assistant training program / diploma or certificate, • Minimum 2 years of clinical Medical Assistant experience, • Current BLS certification from the American Heart Association (AHA), • Phlebotomy and EKG experience, • Proficiency with EMR/EHR systems, • Experience in multi-specialty or high-volume clinic, • Knowledge of insurance verification and prior authorizations, • Attention to detail and accuracy, • Ability to multitask and prioritize, • Team collaboration, • Professional bedside manner, • Reliability and punctuality Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, and home insurance, and employee discounts.

Job Title: Medical Receptionist Location: New York, NY 10035 Duration: 2+ Months Pay Range: $20.00-$25.00/hr Job Description: • We are a Clerical Assistant / Medical Office Assistant to support daily administrative operations within the nursing department., • Minimum 2 years of clerical or administrative experience, • Typing speed of 50+ keystrokes per minute, • Intermediate Microsoft Office skills (Word, Excel, Outlook), • Knowledge of medical terminology

Office Services Assistant -On-Site Contract Position (Lower Manhattan) RedStream Technology is recruiting for an energetic, detail-oriented Office Services Assistant to provide on-site support for a prestigious global management consulting company. Our client’s office services team performs a variety of activities that collectively contribute to the functionality and appearance of the office. The Office Services Assistant will play an integral customer service-focused role supporting office services, facilities, reception, on-site technical support, event management, and connectivity. Responsibilities: • You will perform a variety of on-site administrative and hands-on/physical duties, including but not limited to, cleaning of conference rooms, common areas, offices, desks and café/communal areas; and moving of furniture and equipment to support meetings, events, and daily office use., • Manage room bookings, meeting and events requests, and set up rooms as needed., • Provide reception coverage, including greeting/escorting guests, coordinating recruiting/interview days, room bookings, etc., • Provide mailroom support, including processing/sorting mail, receiving and preparing packages for shipment., • Operate duplicating and binding equipment, which may have tight deadlines., • You will be an integral part of the Seattle Office Services team, sharing responsibility for ordering catering, handling food and beverage setup for in-office meetings, managing kitchen and office supplies inventory, and ensuring kitchen and café cleanliness, including dishware., • Work with the team to proactively identify potential facilities-related issues and opportunities for improvement and liaise with building management and external vendors for solutions, i.e., HVAC, janitorial services, electrical, and various repairs., • In this role, you will also serve as a point of contact for IT to assist with basic IT responsibilities and help deploy office technology equipment. Qualifications • 4-year degree preferred; hospitality background strongly encouraged, • 1-2 years general office experience preferred, ideally in a professional services environment, • Strong initiative and positive attitude (proactive, collaborative, service-minded, hands-on mindset), • Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently, • Excellent judgment/decision-making skills; high tolerance for ambiguity, • Strong communication skills, both oral and written, • Excitement to cultivate strong relationships with colleagues, energized by working in a collaborative team environment, • Proficiency in MS Word, PowerPoint, Excel and Outlook preferred; ability to learn other applications, • Flexibility to work overtime occasionally, particularly for events, • Ability to lift 50 pounds is required, will need to be able to move larger and heavier objects like furniture.

We are currently recruiting for an Executive Assistant in New York City (Midtown). This is a temporary (possible Temp to Perm) opportunity. Hybrid schedule in-office 3 days and two days remote (with some flexibility on days and support hours based on Executive needs and travel). The Executive Assistant will provide comprehensive administrative and coordination support to the CEO. This role requires exceptional attention to detail, sound judgment, and the ability to manage complex scheduling, communications, and logistics in a fast-paced executive environment. The Executive Assistant works closely with internal leadership and teammates and external stakeholders to ensure the CEO’s time, commitments, and materials are organized, accurate, and executed seamlessly. This role requires a high degree of discretion and professionalism when handling confidential information. $45.00 - $52.00 (Temp Hourly Rate) – Perm side will be approx. 95K – 100K Base Responsibilities: • Support the coordination and maintenance of the CEO’s complex and dynamic schedule, working closely with the primary executive assistant, internal leadership, and external contacts to facilitate high-priority meetings and engagements., • Ensure the CEO has clear visibility into upcoming commitments by maintaining an accurate and well-organized calendar and proactively flagging priorities, conflicts, and required materials in advance., • Coordinate scheduling adjustments and logistics in real time to ensure meetings and commitments proceed efficiently., • Maintain systems to track requests, deadlines, and follow-ups related to the CEO’s schedule to ensure timely responses and completion of commitments., • Maintain the established documents, repositories, and processes currently used to support the CEO., • Arrange and coordinate all travel for the CEO, including flights, hotel accommodations, car services, and detailed itineraries, ensuring all logistics are confirmed, clearly documented, and aligned with meeting schedules and commitments., • Prepare and process expense reports accurately and in a timely manner., • Maintain distribution lists and mailing lists, including key contacts, frequently used by the CEO for both internal and external communications., • Coordinate the assembly of meeting packages and documents, especially those needed/required for external engagements. Qualifications: • Bachelor’s degree required and demonstrated corporate experience supporting senior executives., • Exceptional written and verbal communication skills, with the ability to draft and manage professional correspondence with internal and external stakeholders., • Strong judgment and adaptability, with the ability to respond effectively as priorities evolve., • Ability to anticipate the needs of multiple stakeholders and coordinate effectively across teams while maintaining alignment with executive priorities., • High degree of professionalism and organizational awareness, with the ability to navigate internal processes, leadership dynamics, and sensitive situations with discretion., • Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously while maintaining accuracy., • Proficiency in Microsoft Office, including Excel (data manipulation and reporting) and PowerPoint (editing and formatting executive presentations within corporate templates). Experience with Microsoft Dynamics or similar systems is a plus., • Demonstrated ability to handle confidential and sensitive information with the highest level of discretion., • Ability to work effectively with standard office technology and participate in both in-person and virtual meetings and events. No sponsorship. Must be a US citizen or green card holder / permanent resident. Local candidates only. Must be in a commutable range to NYC (Midtown). Hybrid schedule. $45.00 - $52.00 (Temp Hourly Rate) – Perm side will be approx. 95K – 100K Base.

Job Title: Property Assistant Onsite/Remote: Jersey City, New Jersey Description of Company: A dynamic real estate management firm, focused on delivering exceptional service to clients and residents. The company fosters a collaborative environment and values professional development. Known for its commitment to diversity and employee well-being. Salary/Hourly Rate: $60,000 Position Overview: Property assistant will support property managers in daily operations, tenant relations, and administrative tasks. Ensure smooth management of residential and commercial properties. Maintain compliance with local regulations and company standards. Responsibilities: • Assist with lease administration and tenant communications, • Prepare detailed budgets and financial reports for properties, • Coordinate maintenance requests and vendor scheduling, • Support collection of rental fees and deposits, • Maintain accurate property records and documentation, • Help plan and schedule repairs, renovations, and inspections, • Provide information to supervisors, tenants, and vendors, • Strong organizational and multitasking abilities, • Proficiency in Microsoft Word, Google Docs, and property management software, • Excellent written and verbal communication skills, • Ability to analyze information and solve problems, • Experience working with computers and managing data, • Prior exposure to property management or real estate, • Familiarity with accounting software (e.g., QuickBooks, Yardi), • Experience coordinating maintenance or vendor activities, • BA required

We are seeking a highly skilled and detail-oriented Executive Assistant to support executives at our busy, fast-paced community hospital in Southern Queens, NY. **Must have experience working in a hospital environment This is a full-time, permanent, fully-onsite position. Monday - Friday - 8:00 am - 4:30pm $85,000 annual salary This pivotal role requires someone who thrives in a dynamic environment, possesses exceptional organizational skills, and demonstrates the ability to manage complex calendars, coordinate meetings, and communicate effectively with hospital leadership, staff, and external stakeholders. The ideal candidate will have a polished presence, superb verbal and written communication skills, and the ability to handle sensitive and confidential information with discretion. Key Responsibilities: • Calendar Management:, • Oversee executives’ calendars by scheduling and prioritizing meetings, appointments, and events. Ensure that all details are accurate and timelines are adhered to, • Meeting Coordination:, • Coordinate logistics for meetings, including room reservations, agendas, participant invitations, and preparation of materials., • Ensure executives are fully briefed ahead of time for each engagement., • Verbal and Written Communication:, • Act as the primary point of contact for internal and external communications on behalf of the executive-suite. This includes drafting and reviewing correspondence, taking and transcribing minutes, and preparing reports or presentations., • Must demonstrate excellent writing and editing skills to craft clear, professional communication., • Travel and Event Planning:, • Organize travel arrangements for executives, including flights, hotels, and transportation, and ensure travel schedules align with meeting commitments., • Assist with planning and coordinating hospital events, conferences, and special functions., • Relationship Management:, • Foster and maintain professional relationships with hospital staff, board members, physicians, patients, and external stakeholders., • Represent the executives with professionalism, tact, and diplomacy., • Confidentiality and Discretion:, • Handle sensitive information with the highest degree of confidentiality and professionalism, ensuring that all private and hospital-related matters are protected., • General Administrative Support:, • High School Diploma/GED is the minimum education requirement for this role, which must be coupled with at least 8 years of experience as an Executive Assistant, • Associates and/or Bachelor’s Degree is the preference for this position., • Minimum of 5 years of proven experience as an executive assistant, administrative assistant, or similar role supporting C-suite executives, ideally in a healthcare or fast-paced environment., • Notary public preferred., • Exceptional written and verbal communication skills, with a keen attention to detail and the ability to convey information clearly and professionally., • Strong organizational and time-management abilities, with a demonstrated ability to manage multiple competing priorities., • Polished presence, with the ability to interact professionally with all levels of the organization and external stakeholders., • Expertise in calendar management, meeting coordination, and travel arrangements., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite., • Ability to maintain confidentiality and exercise discretion in all aspects of the role.

Hands-on eye-care experience in NYC—ideal for gap-year students & career professionals Search & apply: Ophthalmic Technician/Medical Scribe/Assistant - Gap Year Students & Career Professionals - Forest Hills, NY | Full-time Schedule: Full-time (40 hrs/week) | <5 min walk from E/F subway & LIRR Pay: $21-$28/hr (DOE) – benefits below Join EyenamicsNY's cutting-edge MD/OD collaborative practice for top ophthalmic technician jobs NYC! Work alongside experienced optometrists and an ophthalmologist with fellowship-trained neuro-ophthalmology/glaucoma specialist Dr. Robert Rothstein. Multiple positions available: • Ophthalmic Technicians (hands-on diagnostics & patient care), • Medical Scribes (real-time documentation), • Assistant to the doctor(s) (administrative & clinical support), • Comprehensive training with on-the-job didactics for valuable clinical experience, • Expert mentorship from fellowship-trained specialist, • Hands-on experience with cutting-edge equipment, • Diverse patient population in specialty practice, • Operate advanced imaging (OCT, ERG, UBM, B-scan, widefield fundus photography), • Conduct diagnostic tests (autorefraction, lensometry, visual acuity, visual fields, aberrometry, corneal topography, biometry, specular microscopy), • Take comprehensive patient histories, • Document patient encounters in real-time for medical scribe jobs NYC, • Assist with pre/post-operative care for surgical patients, • Provide administrative & clinical support to doctors (assistant roles), • Work authorization in the US, • Patient-focused attitude and eagerness to learn, • Previous healthcare experience, • Bilingual abilities (Spanish, Mandarin, other languages), • $21-$28/hr (DOE) – benefits above, • Convenient location: steps from E/F subway & LIRR Please mention: • Which role interests you (technician, scribe, assistant, or hybrid), • Gap year or long-term opportunity #GapYear #Ophthalmology #HealthcareCareers

Title: Housing Retention Specialist Location: Bronx, New York Reports to: Assistant Director/Housing Retention Coordinator Pay Range: $27.00 - $27.47 per hour FLSA Classification: Non-exempt Status: Part-time (< 35 hours) Role Summary: The Housing Retention Specialist will execute supportive services within NAICA’s "light touch" supportive housing program. Their interventions aim to facilitate long-term housing stability, assisting formerly homeless families in averting eviction and avoiding a return to shelter. Managing a caseload of up to 20 households comprising formerly homeless individuals and families, the Specialist will conduct bi-weekly home visits post-move-in. As households acclimate to their new residences, service levels will be tailored accordingly, ensuring appropriateness for each household. Emphasizing prevention, efforts will focus on sustaining benefits/subsidies, preventing rent arrears, and facilitating referrals to community-based services for seamless community integration. Additionally, the Housing Retention Specialist serves as the conduit between social services and property management staff. Primary Job Responsibilities/Duties: The Housing Retention Specialist is responsible for, but not limited to: • Conduct regular home visits in tenant apartments and escort to appointments as needed., • Conduct initial and ongoing assessments to assess individuals and families observed and self-identified needs and create mutually agreed upon service plans., • Provide assistance obtaining and maintaining entitlements and benefits, including advocacy and guidance with subsidy recertification, Public Assistance, SSI/SSDI, voucher renewal, and SCRIE/DRIE applications and renewal., • Promote financial literacy including groups and workshops, individual sessions providing assistance creating and managing a household budget, referral to financial repair services, etc., • Connection to short-term rental assistance by referring households in need to the local Homebase provider and other rental assistance programs., • Proficiency in Microsoft Office, experience with electronic case records, Foothold/AWARDS a plus, and ability to learn new program., • Treat all clients, visitors, and employees with kindness, respect, and dignity., • Enforce facility rules and regulations to maintain compliance., • Attend staff meetings and serve on committees as required., • Maintain confidentiality and professionalism., • Time management and prioritization., • Maintain awareness of new trends and development in social services and related fields., • Perform general clerical duties. Physical Requirements: • Ability to walk, stand, kneel, crouch, and bend over., • Ability to lift, reach, and handle objects weighing up to 25 pounds., • Ability to sit at a desk and work on a computer for prolonged periods., • Ability to travel to different locations within New York City, as needed Work Environment / Schedule Requirements: • While standard business hours are Monday through Friday, 9:00 AM to 5:00 PM, employees may be required to work on or during evenings, weekends, and holidays. Qualifications: • Baccalaureate degree in Social Work, Psychology, Sociology, or related field with two (2) or more years of direct social service experience; OR,, • Associate degree in Human Service or related field with three (3) years of direct social service experience; OR,, • High School Diploma/General Equivalent Diploma with five (5) or more years of direct social service experience., • Knowledgeable of the plight of the homeless and special needs populations., • Knowledgeable of casework/case management methodologies., • Commitment to the mission of NAICA, Inc., • Proven ability to work collaboratively well with diverse groups., • Proven ability to handle multiple tasks effectively under pressure., • Strong organizational skills, detail-oriented, and efficient., • Maturity, integrity, and sound judgment., • Must be able to read, speak, write, and understand English for administrative purposes., • Must pass drug screening to be appointed. NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited. Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodations as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to with the Subject “Reasonable Accommodation Request.” Competitive Benefits Package • Comprehensive Health, Dental and Vision Benefits for full-time employees, • 403(b) Retirement Savings Plans, • Loan Forgiveness Programs for eligible employees, • Paid Holidays and Vacation, • Paid Time-off, • Vol Life Insurance and AD&D, • Term Life and AD&D insurance, • Long Term Disability, • Employee Assistance Program support (EAP), • Commuter Benefits Program, • Aflac: Short-Term Disability, CA, Accident and Hospital, • Employee Discount Program False Statements Misrepresentation of your experience, skills, education, or other qualifications, or submission of false/fraudulent information or documentation during or after the application process may result in the rejection of your application or termination of your employment. At-Will Employment Disclaimer While we sincerely hope to form a long and mutually beneficial working relationship, NAICA is an at-will employer. Therefore, employment is subject to termination at any time, with or without notice or cause, at the discretion of you or the organization.

Legal Assistant Location: Manhattan, New York Employment Type: Direct Hire – Full Time Work Arrangement: Hybrid Compensation: $70,000 – $87,000 per year Benefits: Full Benefits About the Opportunity We are recruiting on behalf of a respected law firm seeking an experienced Legal Assistant to join their Manhattan office. This role provides essential administrative and document support to attorneys and paralegals, ensuring deadlines are met and client needs are exceeded in a fast-paced legal environment. Position Overview The Legal Assistant will deliver high-level administrative, organizational, and client support. This position requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities efficiently. Key Responsibilities • Provide proactive administrative support to attorneys and legal teams, • Edit and proofread legal and administrative documents for accuracy and consistency, • Manage CLE credit tracking, calendaring, expense reimbursements, and scheduling, • Greet clients, coordinate meetings, and manage professional correspondence, • File documents electronically with courts and maintain organized case files, • Support billing processes including time entry and report preparation, • Monitor deadlines and ensure timely follow-up on pending matters, • Communicate with court personnel, attorneys, and staff as required Required Qualifications (Must-Haves) • Minimum of 3 years of legal assistant or legal administrative experience in a law firm or legal setting, • Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), • Experience proofreading and editing complex legal documents with high attention to detail, • Ability to manage multiple deadlines and priorities in a fast-paced environment, • Professional written and verbal communication skills with client-facing experience, • Experience with electronic court filing systems Preferred Qualifications (Nice-to-Have) • Familiarity with legal software such as Kofax/Nuance, InTapp, LMS+, or iManage, • Experience supporting multiple attorneys simultaneously, • Experience tracking CLE credits, managing expense reimbursements, or assisting with billing, • Knowledge of litigation procedures, probate processes, or other legal specialties

THE CLIENT Our team is partnering with a leading private equity firm known for its high‑performing investment teams and strong reputation in the market. The New York office operates on a hybrid schedule and features a deeply collaborative, well‑regarded administrative team. Executive Assistants at the firm are highly valued, integrated into team operations, and offered opportunities for professional development, cross-team partnership, and optional involvement in broader firm initiatives. THE ROLE The firm is seeking an experienced Executive Assistant to support a group of senior investment professionals within two key private equity sectors. This is a traditional, fast‑paced investment team support role requiring strong judgment, exceptional organization, and the ability to build trusted relationships with senior stakeholders both inside and outside the firm. The position is hybrid (Tuesday–Thursday in office; Monday/Friday remote) Key duties include: • Heavy calendar management and meeting coordination across multiple time zones, • Prioritizing and managing competing demands in a high‑volume environment, • Coordinating domestic and occasional international travel, • Serving as a liaison with portfolio companies and external executive assistants, • Gatekeeping and acting as a trusted point of contact for senior leadership, • Managing lunches, logistics, and day‑to‑day scheduling needs, • Ensuring accurate calendars, handling receipts, and reviewing expense reports, • Maintaining contact information and supporting internal tracking systems, • Assisting with ad hoc administrative work, slide preparation, and general tactical needs, • Partnering closely with another assistant supporting mid‑level investment staff, • Participating in weekly sector team meetings, • Engaging with the broader administrative team for events, collaboration, and development, • Optional participation in firmwide initiatives depending on interest The admin team also utilizes AI tools for notetaking, scheduling optimization, drafting communications, and generating meeting summaries. THE CANDIDATE The ideal candidate is proactive, polished, reliable, and highly organized. They should be energized by supporting senior executives in a traditional, fast-paced environment and enjoy being part of a broader administrative community. Key qualifications: • At least 8 years of Executive Assistant experience, • Background may come from financial services or other fast‑paced sectors (fashion, media, corporate, etc.), • Experience in a high-demand, rapidly shifting environment is strongly preferred, • Comfortable supporting senior leaders and navigating competing priorities, • Strong communicator able to build relationships internally and externally, • Tech‑savvy and comfortable using AI tools and Microsoft Office, • Values collaboration but also thrives independently, • Appreciates a traditional EA role with optional opportunities for broader involvement THE COMP/BENEFITS • Base salary: $115,000, • Overtime: typically $20,000–$45,000 annually, • Bonus: additional annual discretionary bonus, • Total compensation: generally $140,000–$150,000+ depending on overtime and bonus, • Schedule: Hybrid (Tuesday–Thursday in office; Monday/Friday remote), • Hours: 8:30am–5:30pm (occasionally until 6pm), with one hour of built‑in overtime, • Additional benefits:Lunch provided on in‑office days, • Six weeks per year of additional work‑from‑home flexibility, • Highly collaborative and well-supported EA environment Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

ZRG has been engaged to recruit an Assistant Vice President, Engineering and Energy for Columbia University Columbia University’s location in Upper Manhattan places it at the intersection of academic excellence and urban vitality. Situated near renowned medical centers, research institutions, cultural landmarks, and policy organizations, the University benefits from deep connections across public, private, and nonprofit sectors. This proximity enhances opportunities for interdisciplinary collaboration, experiential learning, and meaningful engagement with communities locally and globally. POSITION: Reporting to the Vice President for Operations, the Assistant Vice President of Engineering and Energy is responsible for visionary and strategic energy services and programs for Columbia University. This position will direct, strategize, and implement energy management and engineering services for the campus buildings and Central Energy Plants totaling 9 million square feet. This includes master planning, conservation efforts, managing renewable energy portfolios, strategic procurement of natural gas and electricity, central plant oversight, State of Good Repair (SOGR) program management, and other engineering and energy-related strategic initiatives. QUALIFICATIONS: -Bachelor’s degree in engineering or related field required. Master’s degree in Engineering, MBA or other advanced degree preferred. -Ten years of experience in utility infrastructure, university utility and facilities operations preferred; ten years of experience in related field. -Demonstrated experience managing the operation and maintenance of central utility plants preferred. -Minimum of seven years of environmental / sustainability experience including implementing environmental or sustainability programs, resource management, environmental initiatives, or equivalent experience. -Demonstrated experience with energy, water, and waste conservation in buildings. -Skilled in budget preparation, financial management, and analysis. -A flexible, problem-solving approach to leadership. -Demonstrated effective leadership skills within a complex, multilayered organization. -Ability to think strategically and drive priority initiatives through the organization. -Strategic planning skills. Ability to make administrative / procedural decisions and judgments required; Skills in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. -Ability to develop, plan, and implement short- and long-range goals. -Sensitivity and diplomacy to balance competing campus interests. -Computer literacy in Windows and Microsoft Office environments. -Strong communication and presentation skills. -Demonstrated ability to work with senior leadership. -Demonstrated management skills with ability to relate to a diverse and complex operation and supervision of exempt and non-exempt staff. -Utilization of principles of management to ensure responsibilities are met effectively and efficiently. This includes planning, controlling, leading, and organizing. -Demonstrated skills in using sound analytic methods and ability to work with complex analytic issues. -Ability to effectively interact with departmental staff, as well as campus and university-wide administrators. -Excellent customer service skills and ability to effectively communicate within and outside of the department. -Skill to effectively communicate orally, in writing, and electronically. -Ability to maintain accuracy and attention to detail in a fast-paced environment of changing priorities. -Respond promptly by phone or in person as appropriate to emergency situations and therefore 24/7 availability. -Valid driver's license and successful completion of the University's Motor Vehicle Records background check process.

Litigation Legal Assistant with a down to earth, reputable boutique law firm. Seeking a sharp Litigation Legal Assistant for a well-established law firm with great tenured employees. If you want to join a firm where you are happy to be at EVERY day and are a valued employee then please reach out to me. Seeking a top notch Legal Assistant with 3+ years’ litigation experience. Will look at any defense side litigation practice area experience. Great opportunity to get your foot in the door to a different litigation practice area! Job Requirements • Provide administrative support to Partners and Associates, • Preparing shell documents (pleadings, discovery, motions, correspondence), • MUST have E Filing experience, • Experience assisting with time entry/billing, • Drafting Experience, • Trial preparation from an administrative/document standpoint, • Proofreading, formatting and finalizing all outgoing documents, • Preparing document production, • Preparing exhibits for depositions and trials, • Preparing notebooks of documents for attorney use, sometimes in collaboration with a paralegal, • Run conflicts checks for new client matters, • Draft, review, proofread and send cover letters along with monthly client invoices, • Maintain electronic files for client matters, • Assist with travel arrangements upon request including car, hotel and airfare reservations, • Oversee arrangements for in-house and external depositions, • Set up conference calls and arrange meetings, • Time Entry for attorneys, • Calendar deadlines, • Prepare and process expense reports Requirements • At least 3 years of litigation experience in a law firm setting, • State and Federal E-filing experience

Legal Assistant Industry: Law Firm Salary: $80-90K Plus: Paid OT & Bonus & Fully Paid for Benefits Location: Hybrid - 4 days in Office, NYC - Midtown Boutique thriving law firm is seeking an experienced Legal Assistant to provide administrative legal support to three attorneys. Responsibilities • Handle heavy phone coverage, calendar management/scheduling meetings, filing, and arranging domestic and international travel for attorney and clients to and from the NY office, • Establish and maintain relationships with clients and attorneys to facilitate the highest level of client support, • File, organize, scan and copy legal documents along with preparing and proofing documents to distribute, • Enter time, prepare and process bills, facilitate deadlines and provide timely reminders, • Create and maintain client spreadsheets related to expenses and financial accounts, • Work with other staff members on general administrative office needs including ordering supplies, maintaining the office and conference rooms, working with service providers and covering front desk as needed Qualifications • Bachelor’s Degree, • 3+ years’ experience as a legal assistant at a law firm, • Familiarity with legal documents, terminology and time entry system and billing systems – Juris and Juris Suite preferred, • Team player, • Strong communication skills, both written and verbal, • Strong technical skills using Microsoft Office and Teams, • Ability to prioritize, meet strict deadlines, and be highly organized To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. • Only those candidates selected for an interview will be contacted.

Job title: HR & Administrative Coordinator - Operations Assistant Location: Moonachie, NJ 07074 Employment Type: Contract The role is temp-to-hire. This is a full-time role, working Monday to Friday, 8 am to 5 pm. Interview: In-person interviews are required. Bilingual Spanish is highly preferred. PURPOSE STATEMENT: Under general supervision, performs a variety of complex technical and administrative duties relating to the support of the Plant Manager and the Steering Team. Major Responsibilities • Acts as receptionist, greeting all visitors courteously, determining their needs while contacting the appropriate Client Team Member., • Provide general clerical and administrative support to the Plant Manager/ Human Resources Department; compose and type letters, memoranda, newsletters and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to operations, human resource management programs and activities., • Ensures office runs smoothly by keeping supplies in stock, designing filing systems, filing paperwork, working with vendors, planning events, maintaining calendar of events, processing incoming and outgoing mail and packages, and making sure the office area is organized, clean and customer ready., • Coordinates meeting resources such as assigning/scheduling meetings, ordering lunches, scheduling meeting rooms, organizing A/V requirements and gathering materials. Key contact person for vendors of Associate uniforms, vending or other supplies., • Assists Steering Team with various tasks and will be cross trained in these functions as necessary., • Provides support throughout the recruitment, new hire and termination process. Tasks include but are not limited to the following: intake of requisitions, data entry, scheduling hourly interviews, intake of new hire evaluations, creating offer letters, scheduling physicals, audiograms and drug screens. Monitors completion of compliance onboarding paperwork. Provides support throughout the termination process ensuring that the termination checklist is completed by managers., • Processes and enters accurate data into various data management systems accurately for operations and human resources., • Process, verifies and maintains personnel action forms, including staffing, recruitment, training, grievances, performance evaluations, classifications and employee leaves of absence., • Explains general terms and conditions of employment to associates and department representatives; conduct initial new employee orientation for purposes of ensuring appropriate completion of compliance training and delivering the customer experience., • Leads Activity Team by coordinating and leading events from start to finish while keeping our associates engaged through those activities by scheduling and leading meetings with associates., • Performs other related responsibilities as needed to support *** Corporation Business Objectives., • Maintains plant and office bulletin boards ensuring they are up-to-date and in legal compliance. Knowledge/Skills/Experience • Must have a high school diploma, associates degree in business administration or a related field preferred., • 3 years of administrative experience., • Bilingual Spanish highly preferred., • Excellent written and verbal communication skills with a professional demeanor. Expert knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook, etc.) is expected. An individual must be a fast learner and able to assimilate new software, procedures, and techniques as they are constantly introduced into this environment., • Must be able to handle multiple assignments concurrently, possess excellent organizational and time management skills, and be able to function in a fast-paced environment. An individual must possess the maturity to deal with matters of a highly confidential nature., • Demonstrated ability in being able to be independent and a self-starter in establishing priorities and meeting deadlines., • Work requires attention to detail in creating reports and materials, data entry, etc., • Ability to assume responsibilities without direct supervision, exercise initiative and judgement, make decisions within the scope of assigned authority Required Skills: What are the typical decisions which are within this position's authority? • Exercise independent judgment in prioritizing and coordinating administrative, scheduling, and plant support activities, • Determine completeness and compliance of HR and operational documentation and initiate follow-up actions to resolve gaps. SCOPE INDICATORS:, • Decision-Making Interaction & Influence, • Process and Compliance Desired Skills: PHYSICAL REQUIREMENTS: • Daily use of the keyboard, • Ability to verbally communicate. Will be required to see and hear well enough to understand Associates questions and respond to their concerns., • Depending on the day's activities ability to sit for extended periods of time as well as the necessity to actively move about, i.e., transporting and setting up supplies and equipment for meetings in conference rooms, • Ability to work hours necessary to perform job function to the fullest., • May require considerable walking and some climbing throughout the facility., • Will be required to perform tasks such as lifting up to 50 pounds, walking, standing, climbing, reaching, stooping, pulling, pushing, grasping, and balancing

Job Overview We are seeking a dedicated and versatile Medical Assistant / Admin to join our integrative psychiatric practice. This hybrid role provides essential clinical and administrative support, helping us deliver holistic, patient-centered mental health care. A core component of this role involves general medical assisting and clinic administration, with opportunities to support specialized treatments like Transcranial Magnetic Stimulation (TMS). The ideal candidate is a dependable team player with strong interpersonal skills who thrives in a collaborative, compassionate, and healing environment. Responsibilities Clinical Support & Patient Care: • Conduct patient intakes, record basic vitals, and prepare patients for psychiatric evaluations and treatments., • Prepare, calibrate, and assist with or administer TMS treatments according to physician-directed protocols (training provided if needed)., • Monitor patients during clinical procedures and treatments, addressing any discomfort or adverse responses., • Educate patients on our integrative treatment processes using clear, empathetic communication., • Manage front-desk operations, including scheduling and coordinating appointments for multiple providers and specialized treatments., • Serve as a welcoming first point of contact for incoming referrals and patient inquiries., • Perform routine clinic maintenance, including equipment checks and basic troubleshooting., • Maintain a clean, organized, and compliant treatment and reception environment., • Background: Previous experience as a Medical Assistant or in a clinical administrative role. (Experience in psychiatry or integrative/holistic health is highly preferred)., • Specialized Experience: Prior hands-on experience with Transcranial Magnetic Stimulation (TMS) is a strong plus, but not required., • Organization: Strong attention to detail, multi-tasking abilities, and time management skills., • Communication: Excellent verbal and written communication skills, with a focus on patient empathy and care., • Collaboration: Proven team player with the ability to work cross-functionally with physicians and support staff., • Demeanor: Professionalism, reliability, adaptability, and sound judgment.

Legal Assistant – Corporate, Bankruptcy & Transactional Practice Midsize Law Firm – Hackensack, NJ Hybrid Schedule Compensation: Up to $115,000 Overview Our client, a respected midsize law firm, is seeking an experienced Legal Assistant to support its growing Corporate, Bankruptcy, and Transactional practice groups. This hybrid position, based in Hackensack, NJ, is ideal for a proactive, detail‑oriented professional who thrives in a fast‑moving legal environment and enjoys working closely with attorneys on sophisticated matters. The firm offers competitive compensation, a collaborative culture, and the opportunity to support high‑level transactional and bankruptcy matters within a dynamic practice. Key Responsibilities Corporate & Transactional Support • Prepare, edit, and proofread legal documents including agreements, contracts, corporate governance materials, and closing binders., • Assist with entity formation, corporate filings, and document organization., • Manage signature packets, track deadlines, and coordinate closing checklists., • Assist with preparation and filing of bankruptcy pleadings across federal and state systems., • Manage case dockets, track deadlines, and maintain case calendars., • Coordinate communications with courts, trustees, and clients., • Maintain attorney calendars, schedule meetings, and coordinate travel arrangements., • Handle time entry, expense reports, billing support, and file management., • Maintain organized client files and ensure timely updates to internal systems., • Serve as a key point of contact for clients, providing exceptional professionalism and responsiveness. Qualifications • 5+ years of legal assistant experience in a law firm environment required., • Background supporting corporate, bankruptcy, and transactional practices is essential., • Strong experience with legal document preparation, proofreading, and formatting., • Proficiency with ECF filings and familiarity with court procedures., • Excellent organizational, communication, and multitasking abilities., • Strong technical skills (MS Office, PDF software, document management systems)., • Ability to maintain confidentiality and handle sensitive information with discretion., • Competitive compensation up to $115,000., • Hybrid flexibility with a stable, supportive firm culture., • Exposure to complex corporate and bankruptcy matters., • Strong collaboration with highly skilled attorneys., • Opportunity for long‑term growth within a respected midsize firm.

Job Description • Manage calendars, schedule meetings, and coordinate travel for executives and team members., • Prepare and review financial documents, reports, and presentations with accuracy and confidentiality., • Handle incoming calls, emails, and client inquiries professionally., • Maintain organized filing systems for sensitive financial and regulatory documents., • Develop and maintain a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available., • Assist with expense tracking, invoice processing, and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements., • Support compliance activities by ensuring proper documentation and adherence to company policies., • Coordinate internal and external meetings, including logistics and materials., • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget., • Provide administrative support for audits and regulatory reviews., • Perform other duties as required to support the finance team. Must Have Requirements: • 2-3 years previous Executive Assistant or Admin experience, • Adaptable. Multi-tasker, • Proficiency in MS Office applications (PowerPoint, Excel, Word, Outlook, Teams etc.), • Strong organizational and time-management skills., • Excellent written and verbal communication abilities., • Ability to handle confidential financial information with discretion., • Detail-oriented with strong problem-solving skills. Nice To Haves: • Familiarity with financial systems and compliance processes., • Experience supporting senior leadership in a regulated industry., • Ability to work independently and manage multiple priorities., • Positive and professional demeanor.

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Focused on labor and employment law since 1958, Jackson Lewis P.C.’s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Job Summary The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support. The focus of the legal administrative assistant support functions include but are not limited to: drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail. Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. The successful candidate is a very organized, detail-oriented team player possessing at least 5- 8 years recent litigation secretary experience (including electronic filing). Essential Functions • Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve., • Provide support for four+ attorneys in employment law matters and backup support as needed., • Interact with internal departments, outside agencies, vendors and clients., • Draft/revise/proofread correspondence, pleadings, documents and other documents as directed., • Handle a wide variety of complex and confidential time-sensitive material., • Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys., • Maintain calendars, CLE, reports and time records., • Book and organize travel arrangements as needed; assist with expense reimbursement., • Various office and client filing., • At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus., • Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies., • Must have a solid understanding of technical legal terminology as well as experience with electronic court filings., • Experienced with trial preparation and briefs., • Strong verbal and written communication skills, as well as excellent proofreading skills., • Ability to timely respond to deadlines, balance workload and take initiative., • Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus., • Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level., • High School diploma or equivalent required. Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Executive Assistant - New York City (Midtown) An investment Management firm located in Midtown Manhattan is seeking an Executive Assistant to provide administrative and operational support for a team of investment analysts. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, deadline-driven environment, while representing senior leadership with professionalism and discretion. This role is required to be on-site 4 days/week. Compensation: $115,000-125,000 base • Manage complex and proactive calendar scheduling across multiple time zones for a global team., • Coordinate logistics for internal and external meetings, off-sites, and events., • Prepare and submit expense reports accurately and on time., • Arrange domestic and international travel, including itineraries and accommodations., • Conduct research and generate reports using internal and external information systems., • Provide cross-coverage and backup support to other Assistants and leadership groups., • Bachelor's degree required., • 4-7 years’ experience in an administrative role, within the Financial Services or Asset Management industry required!, • Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, PowerPoint) and willingness to learn new technologies; CorpAxe experience a plus., • Outstanding interpersonal and communication skills, with high reliability, discretion, and professionalism., • Strong organizational, multi-tasking, and prioritization abilities with meticulous attention to detail., • Ability to work under deadlines and adapt to last-minute changes.

Position: Legal Administrative Assistant/Paralegal Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates Comp Package: Base salary up to $75K, Paid Overtime, Bonus, Full Benefits, 401K+, etc. Responsibilities for Legal Administrative Assistant/Paralegal: • Provide gate keeping, administrative and document support to attorneys, • Assist attorneys with overseeing and facilitating the day-to-day activities, • Type and edit legal documents, proofread for content and typographical errors, • Handle administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, and client services, • Responsible for expense reports and time entry, • Answer attorneys private telephone line, take messages or providing information as appropriate, • Open and close files as necessary, promptly handling the filing of legal or other administrative materials, • Assist with additional ad hoc projects as needed Qualifications for Legal Administrative Assistant/Paralegal: • Bachelor’s Degree preferred, • 3+ years of legal secretary/paralegal experience in a law firm, • Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure, • Excellent written, oral, and interpersonal skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), • Ability to work productively and cooperatively with all levels of staff

Legal Administrative Assistant Archer & Greiner, P.C. is seeking an experienced, full-time Legal Administrative Assistant to join its Hackensack office. This position supports attorneys in a busy litigation practice and requires a high level of professionalism, discretion, and attention to detail. This is a full-time role, Monday through Friday, 9:00 a.m. to 5:00 p.m. We offer a competitive salary, a comprehensive benefits package, and a collegial, team-oriented work environment. Responsibilities This position includes, without limitation, the following core duties: • Provide administrative support to attorneys, including preparation and processing of legal documents, • Manage e-filing in NJ and NY State Courts and the U.S. District Court, • Maintain case files, calendars, and related documentation, • Coordinate deadlines and ensure timely submission of court filings, • Draft correspondence and other legal documents as directed Qualified candidates must have: • Minimum of 3+ years of experience as a legal administrative assistant, • Litigation experience, including e-filing in NJ and NY State Courts and the U.S. District Court, • Proficiency in Microsoft Office applications, • Strong organizational and time management skills, • Strong attention to detail and ability to manage priorities Archer & Greiner, P.C. offers a competitive salary and a comprehensive benefits package. The salary range for this position is $65,000 to $70,000, commensurate with experience. Benefits include: · Medical insurance · 401 (k) plan · Profit sharing · Paid time off · Short-term and long-term disability · Life insurance · Parental leave · Additional benefits, subject to the terms and conditions of each plan. Interested candidates should send resumes to: Christine Ronketty, HR Assistant, Archer & Greiner, P.C., 1025 Laurel Oak Road, Voorhees, NJ 08043 or e-mail . Archer & Greiner, P.C. is an equal opportunity employer: All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

About NYC Health + Hospitals NYC Health + Hospitals is the largest public health care system in the nation. We are a network of 11 hospitals, trauma centers, neighborhood health centers, nursing homes, post-acute care centers, and correctional health services. We are a home care agency and a health plan, MetroPlus. Our health system provides essential services to 1.4 million New Yorkers every year in more than 70 locations across the city's five boroughs. Our diverse workforce of more than 42,000 employees are uniquely focused on empowering New Yorkers. NYC Health + Hospitals/Correctional Health Services is one of the nation’s leading correctional health care systems in quality of and innovations to care, and access from pre-arraignment through compassionate release. In-jail services include medical, nursing, mental health, substance use treatment, social work, dental and vision care, discharge planning, and reentry support. In addition to providing direct patient care in the jails, CHS leverages the resources of the nation’s largest municipal health care system to help discharged patients successfully return to their communities. CHS is also a pivotal partner in New York City’s criminal justice reform efforts. Work Shifts • 9:00 A.M – 9:00 P.M, • Various Location at Rikers Island Duties & Responsibilities Summary of position: (Position Description) Reporting to the Chief of Medicine, the Director of Quality Initiatives will serve as a central point of supervision for quality initiatives with wide latitude to participate in programmatic quality improvement and quality assurance work across the CHS Medicine service. The Director of Quality Initiatives will function as a part of the medicine service and support initiatives to improve care across the service. The role will involve developing a deep understanding of workflows and operations of the CHS Medicine service and working across disciplines to coordinate quality initiatives, analyze data, and support presentations. Responsibilities include: (Detailed Task) • In coordination with CHS Medicine leadership and CHS IT Health Information unit, manage data and presentations for Medicine quality improvement committee (QIC) meetings., • Maintenance and dissemination of monthly quality Improvement dashboard., • Coordinate facility-based quality improvement meetings to provide direct feedback to Medicine service clinical staff., • Coordinate with the Compliance and Health Information unit and Medicine service leadership to meet Medicine QIC and NYC H+H Quality Assurance Performance Improvement (QAPI) obligations., • Track and support completion of Performance Improvement Projects that meet specific quality goals., • Work with CHS Medicine leadership to share findings within CHS and externally where appropriate., • Learn clinical and operational workflows of care delivery in the New York City jails in order to identify areas for focused improvement initiatives., • Liaise between Medicine leadership, IT and other departments on new reports and initiatives., • Collaborate in implementing new and revising existing quality improvement projects., • Participate in other data projects and tasks as requested., • Cross-cover Medicine Service central administrative team (including Medicine Special Assistant, Director of Medical Administration, and Director of Clinical Education) to meet service goals and support administrative needs of service leadership. Minimum Qualifications 1. A Master’s degree from an accredited college or university in Public Administration, Public Health, Business Administration, or a related discipline, and one (1) year of full-time experience in an administrative capacity in business management systems, general administration, health care or medical/patient systems administration; or,, 2. A Baccalaureate Degree from an accredited college or university in Public Administration, Public Health, Business Administration, or a related discipline, and two (2) years of full-time experience in an administrative capacity in business management systems, general administration, health care or medical/patient systems administration. Department Preferences • Master's Degree in Public Health, Master's Degree in Public Administration, or related degree with a concentration on quantitative and/or qualitative analysis., • Experience working within correctional settings on academic, research, or data-driven projects., • Strong data/statistical analysis and database management skills;, • Advanced knowledge of Windows and Microsoft Office Suite and familiarity with standard statistical software packages (SPSS, SAS, etc.);, • Interest in correctional healthcare;, • Excellent interpersonal communication skills and ability to work collaboratively with other disciplines, including DOC staff;, • Strong organizational, project management, and multitasking abilities. Benefits NYC Health and Hospitals offers a competitive benefits package that includes: • Comprehensive Health Benefits for employees hired to work 20+ hrs. per week, • Retirement Savings and Pension Plans, • Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts, • Loan Forgiveness Programs for eligible employees, • College tuition discounts and professional development opportunities, • College Savings Program, • Union Benefits for eligible titles, • Multiple employee discounts programs, • Commuter Benefits Programs

Physician Assistant - Fertility (New-Grads welcome!) Department: Reproductive Endocrinology and Infertility (REI) Reports to: Director of Clinical Care, REI Hours: Monday, Tuesday 8:00 AM- 5:30 PM, Friday and Sunday 8:00 AM- 2:00 PM Salary: $85,000 - $110,000, annualized, commensurate with experience The Physician Assistant is a key clinical role responsible for providing comprehensive care to patients undergoing fertility treatments. This position involves conducting advanced assessments, managing complex cases, and performing various procedures to support the reproductive journey of patients. By collaborating closely with physicians, nurses, and other healthcare providers, the PA ensures that patients receive personalized, high-quality care. This role is essential to the success of the REI department and contributes to Premium Health’s mission of delivering exceptional, patient-centered, and culturally sensitive reproductive health services. Responsibilities: • Reviews patient cycles and manages the process of sending medications, ensuring timely and accurate administration., • Meets with patients during monitoring visits, providing care and support throughout the treatment process., • Conducts pregnancy scans and manages cases of non-viable pregnancies with compassion and clinical expertise., • Performs procedures such as Saline Infusion Sonography (SIS), Endometrial Biopsy (EMBX)., • Conducts intakes, consults and follow ups., • Coordinates care with other organizations, doctors’ offices, and between IVF and clinical/handoff processes to ensure seamless patient care. • Reviews daily labs, lab panels, Preimplantation Genetic Testing (PGT) results, semen analysis (SA) reports, and diagnostic tests., • Answers patient questions and makes clinical decisions regarding changes or acute issues, including handling escalated calls from the clinical team., • Conducts phone calls with patients to discuss poor outcomes and provide emotional support and guidance. • Develops and adjusts treatment plans based on assessments of prior cycles and provider notes to optimize future cycles. • Coordinates with physicians (MDs) on cases requiring more complex management and collaboration., • Provides coverage for scans, blood draws, and callbacks as needed, and conduct peer-to-peer reviews for insurance purposes., • Maintains detailed documentation of all patient interactions, treatment plans, and clinical decisions using the electronic medical record (EMR) system., • Provides compassionate care and emotional support to patients, ensuring that their reproductive health needs are met with sensitivity and professionalism., • Adheres to the highest standards of care and comply with all relevant regulatory guidelines and protocols. Qualifications: • Active and unrestricted license as a Physician Assistant in New York State., • Clinical experience in reproductive health or fertility treatments., • Proficiency in conducting patient assessments, developing and implementing treatment plans, and monitoring patient progress throughout fertility treatments., • Excellent interpersonal, written, and oral communication skills., • Ability to collaborate effectively with a multidisciplinary team, including physicians, nurses, and administrative staff. • Ability to exercise sound judgment and discretion, • Ability to maintain highly confidential information, • Adherence to ethical guidelines and regulatory requirements related to fertility treatments and patient care, • Strong organizational and time management skills with attention to detail in patient documentation., • Proficiency in using electronic medical records (EMR) and other healthcare technologies., • Compassionate, patient-centered approach with a commitment to providing culturally sensitive care.

Administrative Assistant (Forensic Engineering Office) Atlantic Professional Services, Inc. () Location: In-Person | Nutley, NJ Employment Type: Full-Time Compensation: $18 – $25/hour (commensurate with experience) + benefits About Atlantic Professional Services, Inc. Atlantic Professional Services, Inc. is an engineering and consulting firm specializing in forensic investigations, expert reporting, and technical analysis. Our work supports legal professionals, insurance carriers, and property stakeholders who rely on clear, accurate, and well-documented findings. We operate as a small, highly professional team where precision, responsiveness, and accountability matter. Every report, communication, and interaction reflects directly on our reputation. About the Role We are seeking a highly organized and dependable Administrative Assistant to serve in the operational backbone of our office. This is not a task-based administrative role. This position requires someone who can take ownership of office processes, maintain structure in a fast-moving environment, and ensure that communication, scheduling, and documentation are handled with accuracy and professionalism. You will work closely with engineers and leadership, supporting time-sensitive projects where attention to detail is critical. Key Responsibilities • Serve as a point of contact for clients, attorneys, and partners, maintaining a professional and polished presence, • Assist in coordinating schedules, site inspections, and meetings for engineering staff, • Prepare and format technical reports and correspondence for clarity, consistency, and professionalism, • Maintain and organize case files, reports, and documentation across digital platforms, • Track project timelines, documentation flow, and administrative deliverables, • Manage office communications (email, phone, document routing) with a high level of responsiveness, • Support leadership with administrative coordination and day-to-day operational needs, • Maintain and improve office systems to support efficiency and accuracy Qualifications • 2+ years of administrative experience in a professional office environment, • Experience supporting engineering, legal, construction, or other technical/professional services strongly preferred, • Ability to work independently and manage responsibilities with minimal supervision, • Strong written communication skills, including document formatting and editing, • High attention to detail when reviewing reports and handling documentation, • Excellent organizational and time management skills, • Professional judgment in handling sensitive or client-facing information, • Proficiency in Microsoft Office (Word, Excel, Outlook) and cloud-based file systems (Google Drive, Dropbox) What We’re Looking For This role is best suited for someone who: • Takes pride in accuracy, organization, and follow-through, • Is comfortable being a trusted, go-to resource in a small office, • Communicates professionally and confidently with clients and partners, • Thrives in an environment where quality and reliability matter, • Values stability and long-term contribution over short-term roles Benefits • Health insurance, • Paid time off, • Consistent Monday–Friday schedule (35 hour/week), • Stable, professional work environment Additional Information This is an in-person position based in Northern New Jersey. To apply: Please include a brief note describing your experience supporting a professional services team (engineering, legal, construction, or similar) and your approach to managing multiple priorities in a small office environment.

POSITION SUMMARY: Tier 1 Supervisory Security Officers shall be responsible for performing functions of a Tier 1 Security Officer and performing security shift supervision at Client properties. Tier 1 Supervisory Security Officers shall wear an appropriate seasonal uniform, perform the following tasks, and have the following qualifications: PAY TRANSPARENCY/COMPENSATION: $48.37 RESPONSIBILITIES: • Report directly to their Contract Manager and/or Assistant Contract Managers, • Assume responsibility for the completion of assigned tasks, • Direct Security Officers in the accomplishment of assigned tasks, • Provide scheduling, training, and counseling for Security Officers, • Carry out all other supervisory duties as required or directed by their Contract Manager and/or Assistant Contract Managers, • Serve as a close, first-line supervisor, monitoring and directing Security Officers and other SECURITY COMPANY personnel as necessary, • Act as Client’s liaison with civil authorities responding to crimes, fires, hazardous material spills, etc., • Respond to Client personnel in a timely, effective and professional manner, • In case of after-hours emergency situations, respond to the scene and take initial command, control and communication support role until higher authority and/or emergency responders arrive, with the authority necessary to handle emergency events, • Perform administrative tasks including timekeeping, scheduling, and report tracking, • Set the example for Security Officers in the areas of appearance, work habits, skill and attitude, • Ensure Security Officers follow all work rules, maintain and display good discipline, and present a professional appearance by conducting random, unannounced personnel and post inspections, • Provide on the job training for Security Officers, • Perform other related duties as assigned, • Oversee, supervise and provide security services during special events, including, without limitation, conducting access control and event guest check-in; enforcing all rules and protocols established by the events security SOPs and security escalation protocols, including engaging and removing anyone who is causing an adverse disruption to an event or refusing to depart the event after being requested to depart, interdicting anyone attempting to cause harm to any of the event guests, and reporting and investigating any security anomalies observed by security officers; collaborating with event organizers and venue staff; and performing regular patrols of the event premises to deter unauthorized access and ensure a safe environment., • Must have (A) a minimum of 4 years in a combat Military Occupational Specialty (MOS), U.S. Military Special Operations Unit, or U.S. Law Enforcement Special Operations Unit, OR (B) a minimum of 6 years as a sworn law enforcement officer/agent who is legally authorized to carry a firearm and legally empowered to perform arrests and who has satisfied all applicable legal and training requirements for armed law enforcement officers in the jurisdiction in which they were employed, • Must possess a minimum of a High School diploma or equivalent from a U.S. Accredited School. Foreign education must be evaluated to meet U.S. education requirements., • Be a U.S. Citizen with a social security card and a valid driver's license, • MUST possess a valid New York Armed Guard License and a Pistol permit with no restrictions and be authorized for employment within the state of New York. Retired Police Officers who possess an HR 218 are not required to have an Armed Guard License or Pistol Permit., • Must meet all medical and physical standards and satisfactorily complete background checks, psychological and drug screening, • Be able to wear protective body armor as part of the duty uniform, • Current CPR/AED/1st Aid Certification, • Write and speak clearly and effectively in English, • Successfully complete all training and certification requirements, • Maintain all applicable weapons qualifications, • Regular, in-person attendance required, • May be required to lift and carry awkward items weighing up to 50 lbs. Requires intermittent running, continuous and prolonged standing, walking, sitting, squatting, stretching and bending without the aid of any walking assistance device., • Must be physically capable of riding a bicycle and/or operating a motor vehicle throughout the course of a workday., • May be subject to outdoor conditions including extreme temperatures and weather.

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: • Answer and direct phone calls, • Assist in the preparation of regularly scheduled reports, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: • 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality, • Knowledge of office management systems and procedures, • Proficiency in MS Office, • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task

Company Description GlamourGals Foundation, Inc. is a 501(c)(3) nonprofit organization dedicated to inspiring and organizing teens to provide companionship and complementary beauty makeovers to women residing in senior homes. With approximately 150 chapters across high schools and colleges nationwide, GlamourGals empowers teens to take on leadership roles while addressing elder isolation. The organization supports its volunteers with cosmetic supplies, training, and resources to ensure the success and sustainability of each chapter. GlamourGals also recognizes volunteers’ efforts with scholarships, leadership awards, and recommendation letters. The organization’s impactful work has been featured on platforms like The Oprah Winfrey Show and in prominent publications such as Seventeen and Glamour magazines. Position Summary The Program Assistant provides essential program support in the NYC office. This part-time, in-person role is perfect for someone organized, reliable, and passionate about youth, community service, and improving the lives of older adults. You will report to the Program Associate. Key Responsibilities Program & Chapter Support • Serve as a proactive support contact for volunteer chapters, helping troubleshoot issues, answer questions, and guide them through processes., • Assist with onboarding, maintaining chapter records, and ensuring chapters receive timely communication and resources., • Manage mailings to chapters, including shipping program materials, starter kits, and items from the GlamourGals Website. Operations, Inventory & Fulfillment • Use ClickUp (project management tool) to support workflow organization, task tracking, and program operations., • Help implement and maintain ClickUp systems for inventory management, fulfillment tracking, and workflow automation., • Prepare, package, and track shipments for chapters, events, and internal program needs. Research & Program Development Support • Conduct research for program initiatives, • Gather information needed to support grants, partnerships, or new program opportunities. General Administrative & Office Support • Handle data entry, organize supplies, file documents, and support day-to-day office tasks., • Assist staff with special projects, event prep, and program implementation as needed. Skills & Qualifications • Tech-savvy, with the ability to quickly learn tools like ClickUp, Google Workspace, and other software used for communication, tracking, and workflows., • Proactive problem-solver who takes initiative to troubleshoot chapter issues and keep programs running smoothly., • Strong organizational skills with the ability to manage shipping, inventory, and multiple moving pieces at once., • Clear, friendly communicator comfortable supporting teens, educators, volunteers, and partners., • Detail-oriented and reliable, especially for tracking materials, fulfillment, and program tasks., • Research-comfortable (e.g., identifying Title I schools, gathering program data)., • No college degree required. Schedule & Work Environment • Part-time: 15–25 hours per week (customizable)., • Fully in-person at the GlamourGals NYC office., • Occasional evening or weekend event support may be requested. Compensation • Hourly rate: $17/hour GlamourGals is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We strongly encourage applicants from all backgrounds to apply — because at GlamourGals, every voice matters.

Legal/Administrative Assistant – Purrington Moody Weil LLP (), a corporate transactional law firm, is seeking a legal/administrative assistant for our New York office. Duties will include document preparation and management, research, word processing, billing, filing, phone answering, mail, errands, administrative/support responsibilities and general office management. Full time, 100% in-person position; hours are 8:15 AM to 5:15 PM with paid overtime. Target start date is May 18, 2026, with some flexibility. Requirements include college degree with outstanding academic performance, professional appearance, excellent communications skills, strong typing and Microsoft Office skills, positive attitude, attention to detail and ability to work well within a team. $58K plus bonus. Full benefits, including health insurance and 401(k). Please send cover letter, resume and academic transcript to Chrysia Edano via email at .

Healthcare Administrative Assistant Location: New York, NY 10016 Schedule: Monday–Friday, 9:00 AM – 5:00 PM Duration: 2-Month Contract Position Summary We are seeking an experienced Administrative Assistant to support departmental operations through a wide range of administrative, financial, and coordination duties. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment. Duties and Responsibilities • Research, locate, and compile information for reports; assemble and categorize figures for calculations; prepare statistical reports., • Prepare and monitor budgets and grant allocations; maintain accruals and balanced accounts for review and approval., • Maintain departmental employee files and ensure compliance with regulatory standards., • Initiate and process human resources and payroll transactions, including weekly payroll submissions., • Liaise with HR and Payroll to resolve issues and ensure smooth processing., • Assist with planning and logistics for forums, conferences, seminars, meetings, and visiting professorships., • Develop and coordinate informational packets; transcribe and distribute meeting minutes., • Investigate and resolve routine administrative or operational issues., • Review materials submitted for supervisory approval to ensure completeness and proper authorization., • Monitor and restock departmental supplies; manage vendor contracts and coordinate with Purchasing to secure competitive pricing., • Track vendor contract expirations and renew as needed., • Serve as liaison with internal departments and external partners to accomplish objectives., • Participate in grant applications, special projects, and survey preparations (including regulatory surveys)., • Coordinate travel arrangements; prepare travel reimbursements and expense reports., • Screen and prioritize incoming mail and phone calls; respond or route as appropriate., • Schedule appointments, referrals, and maintain patient billing records when applicable., • 4+ years of related administrative or business experience., • Intermediate proficiency in Microsoft Office Suite., • Strong adaptability and ability to manage change effectively., • Ability to quickly assimilate and apply new information., • Excellent customer service and relationship-building skills., • Strong communication skills (written and verbal)., • Team-oriented with the ability to collaborate effectively., • Sound decision-making and problem-solving abilities., • Proactive and self-motivated with strong initiative., • Excellent time management and organizational skills., • High attention to detail and commitment to quality., • Associate’s degree required (or equivalent combination of education and experience)., • Bachelor’s degree preferred. Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k) retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. If Interested, you can reach me at my number (917)-444-3132 or email me at

Job Title: Executive Assistant, Human Resources & Administration Location: New York, NY Firm Overview: Cantor Fitzgerald, with over 16,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945. Cantor is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and for its global distribution platform. Capitalizing on the firm’s financial acumen and technology prowess, Cantor’s portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures. Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world. As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and solid relationship building. Our structure allows us to respond quickly to client needs, develop solutions that address complex challenges, avoid the limitations of bureaucracy, and attract talented individuals who are driven to succeed. Responsibilities: The Executive Assistant will provide high-level administrative and operational support to both the Chief Human Resources Officer (CHRO) and the Chief Administrative Officer (CAO). This role requires exceptional organizational judgment, discretion, and the ability to seamlessly manage competing priorities across two senior executives in a fast-paced, highly confidential environment. Key responsibilities include: • Manage complex calendars for the CHRO and CAO, including scheduling internal meetings, external engagements, board-related activities, and travel across time zones, • Coordinate all aspects of domestic and international travel, including itineraries, logistics, expenses, and last-minute changes, • Serve as a trusted gatekeeper, managing communications, prioritizing requests, and exercising sound judgment on sensitive matters, • Prepare and edit presentations, meeting materials, briefing documents, and internal communications, • Support HR and administrative leadership initiatives, including talent-related programs, culture initiatives, compliance activities, and internal events, • Partner closely with other Executive Assistants and senior stakeholders across the firm to ensure alignment and seamless execution, • Track deliverables, deadlines, and action items to support effective follow-up and execution, • Handle highly confidential information with discretion and professionalism, • Assist with ad hoc projects and special initiatives as requested by the CHRO and CAO Qualifications: • Minimum of 5 years of experience as an Executive Assistant supporting senior executives, preferably within financial services or a similarly fast-paced corporate environment, • Demonstrated experience supporting multiple senior leaders simultaneously, • Exceptional organizational, time management, and prioritization skills, • High level of professionalism, discretion, and judgment in handling sensitive and confidential information, • Strong written and verbal communication skills, • Advanced proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint), • Ability to anticipate needs, think proactively, and operate independently, • Flexible, adaptable, and calm under pressure with a solutions-oriented mindset Educational Qualifications: Bachelor’s Degree required Salary: $110,000-$130,000 The actual base salary will be determined on an individualized basis considering a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.). We do not accept unsolicited resumes, candidate referrals, or outreach from third-party recruiters or staffing agencies. Any such submissions will be considered property of Cantor Fitzgerald and will not be eligible for any placement fee. Recruiters must have a signed agreement with our Talent Acquisition team and be invited to submit candidates for a specific role. Direct contact with hiring managers or employees is strictly prohibited.

ABOUT GREATER NY Greater NY connects the city’s smartest leaders in strategic service to the people of New York. We bring together senior corporate, nonprofit, and civic leaders to build trusted relationships that strengthen leadership and accelerate impact across sectors. Our three core programs include: • EXECUTIVE PARTNERSHIP PROGRAM – Senior nonprofit and corporate leaders meet 1:1 for confidential leadership conversations over two years., • ANALYST CORPS – Early-career private sector professionals collaborate with nonprofits on high-value, short-term strategic projects., • EVENTS PROGRAM – Intimate, off-the-record conversations that deepen connection and shared commitment to New Yorkers. THE ROLE The Program Assistant will strengthen the Executive Partnership Program's infrastructure and serve as the connective tissue among all Greater NY programs. You will help ensure that: • Participants enter all programs smoothly, • Participants are supported throughout their experience, • Data and systems are strong and reliable WHAT YOU’LL DO 1. SUPPORT PARTICIPANT ONBOARDING You will manage the nomination and intake process for nonprofit and corporate leaders by: • Coordinating nominations with foundations and alumni, • Researching organizations for program fit, • Managing nomination communications and follow-ups, • Scheduling and preparing intake meetings, • Preparing meeting materials, • Maintaining accurate Salesforce records 2. SUPPORT PARTICIPANT EXPERIENCE You will help ensure participants thrive by: • Sending monthly templated touchpoint communications, • Tracking participant satisfaction and feedback, • Updating participant pipeline status in Salesforce 3. MAINTAIN PROGRAM INFRASTRUCTURE You will manage the administrative backbone of programs by: • Sending and filing program agreements, • Managing contribution requests and acknowledgements, • Collecting participant logos and intellectual property, • Logging goals, feedback, and impact quotes, • Keeping Salesforce records clean and accurate 4. MANAGE AND USE PROGRAM DATA You will: • Track demographic and impact data, • Monitor goal achievement and participant satisfaction, • Prepare internal reports to inform program improvement 5. SUPPORT ORGANIZATIONAL ENGAGEMENT All team members help strengthen Greater NY’s network. You will: • Support event execution, • Be knowledgeable about all programs, • Help connect participants to the right team members, • Coordinate scheduling for multi-party meetings WHO YOU ARE This role is ideal for someone who is: • Detail-oriented and highly organized, • Curious and people-focused, • Connecting dots (use better words), • Comfortable managing systems and processes, • Excited to learn about cross-sector leadership in NYC, • Collaborative and adaptable in a fast-paced team QUALIFICATIONS • 2–4 years of experience (Nonprofit preferred), • Strong project management and organizational skills, • Excellent written and verbal communication, • Experience with CRM systems (Salesforce preferred), • Proficiency in Microsoft Office Suite, • Interest in civic engagement and cross-sector collaboration COMPENSATION AND BENEFITS: This is a full-time, salaried position with a comprehensive benefits package, including health insurance, paid time off, and professional development opportunities. Salary is $65,000. TO APPLY Please submit to : • A resume, • A brief cover letter explaining your interest in Greater NY and this role

About the job This position provides professional, confidential, and administrative support to principals in the Executive Chamber. The Executive Assistant provides a variety of duties of moderate scope and complexity, ensuring effective coordination and operational support for assigned principals Responsibilities • Provide administrative support to members of the Executive Chamber staff to ensure efficient and effective operations., • Act as the primary point of contact for the reporting principal., • Manage complex calendar scheduling for meetings, appointments, and conference rooms, including distributing meeting materials, Zoom links, and timely updates and reminders to assigned principal(s). Proactively monitor calendars for changes and scheduling conflicts, resolving issues efficiently and appropriately., • Serve as liaison between other Executive Chamber Staff, State agencies, State officials, and legislative personnel., • Maintain and update internal resources for the reporting principal., • Manage and accurately document all incoming calls, email communications, and correspondence. Ensure that all communications are routed to the appropriate parties for timely responses., • Coordinate guest arrival and follow Executive Chamber procedures for escorting guests arriving for meetings., • Efficiently use various software such as Microsoft Suite, Google Workspace, LATs, and Zoom., • Coordinate travel arrangements for the principal and ensure all state travel policies are followed, and maintain all travel documents to reconcile in a timely manner., • Manage and maintain paper and electronic filing systems., • Perform additional duties and projects assigned. Qualifications • Minimum of four years of experience in an administrative role reporting directly to upper management. An associate's degree and higher may be substituted for up to two years of the required experience., • Excellent written and verbal communication skills., • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects., • Proficiency with office productivity tools and an aptitude for learning new software and systems., • Flexible team player, willing to adapt to changes and unafraid of challenges., • Ability to maintain confidentiality of information related to the company and its employees. NYS Executive Chamber is an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic groups, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law. We are happy to consider reasonable and religious accommodations during the hiring process. Please send your request to .