Trabajos administrative assistant en Wayne, New Jersey - Page 2Crear alertas

Competitive pay / Medical, dental & vision / Retirement savings programs / PTO - As a Virtual Administrative Assistant at MCI, you will: Manage and organize daily calendars and schedules for the department; Respond promptly and professionally to emails and calls; Prepare and edit documents, spreadsh

Competitive pay - As a Virtual Administrative Assistant at Accordus, you will: Manage and organize virtual files and documents; Schedule and coordinate virtual meetings and appointments; Respond to emails and messages in a timely manner; Create and edit virtual presentations and reports; Conduct res

Office Assistant / Remote] - Anywhere in U. Competitive pay - As a Virtual Administrative Assistant at Starknet Foundation, you will: Take charge of team travel bookings and provide day-to-day administrative support, ensuring trips are seamless, efficient, and within budget; Coordinate group travel

We are seeking a dedicated Administrative Assistant to join our team. This role is crucial in ensuring the smooth operation of our office and supporting our team in various administrative tasks. Minimum 1 year of administrative experience, including internships.

Job Opportunity: Bilingual Administrative Assistant.We are a construction company looking for a motivated, bilingual administrative assistant who likes to work in a fast paced, busy environment who will assist office personnel with a multitude of daily tasks.We are willing to train the right person

Administrative Assistant / Remote] - Anywhere in U. Competitive pay / Health, dental & vision / 401k match / PTO - As an Administrative Specialist at Koniag Emerging Technology, you will: Manage and organize virtual meetings and conferences; Ensure timely and accurate completion of administrative ta

Associ Administrative Assistant.Come work at Associa! We are an industry leader in community association management and we are looking for a talented Administrative Assistant to join our team.If you're serious about your next move, Associa is an excellent place to grow your career.An Administrative

Perform basic accounting functions such as A/P, A/R, bookkeeping and payroll.

Comunale is seeking an Administrative Assistant to provide administrative support to the assigned branch office.

Be responsible for reviewing and processing electronic logging device (ELD) hours-of-service records and state mileage reports; Identify and correct issues causing rejections, and re-submit records for electronic processing; Apply critical thinking to investigate discrepancies in logs, resolve error

Old NavyOld Navy - JobID: 332974 [ASM / Store Supervisor] As an Assistant Manager at Old Navy, you'll: Recruit, hire and develop people to drive a culture of high performance and engagement; Provide front line supervision to an operational, service or administrative team; Be accountable for team per

Administrative Assistant / Remote] - Anywhere in U. K per year / Medical, dental & vision / 401k / PTO / Training and equipment provided - As an Administrative Support Assistant at Gordon Rees Scully Mansukhani, you will: Maintain up-to-date client case lists; Save and distribute incoming mail; Down

Ajilon - JobID: DABE31F8-20DC-4FD3-A5D9-2EDAD8D2D7BF [Office Assistant / Receptionist] As an Administrative Assistant at Ajilon, you'll: Monitor department emails and draft responses when necessary; Maintain up-to-date calendar; Assist with operational projects as needed; Support the operations team

Administrative Assistant / Remote] - Anywhere in U.Up to $42K per year - As an Administrative Records Coordinator at Magna Legal Services, you will: Research and diagnose procedural issues and exceptions for clients; Organize, store, and retrieve documents as needed; Communicate with internal and ex

Benefits / PST schedule - As an Administrative Assistant you'll: Perform a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing incoming mail, answering phones, maintaining repo

OfficeTeam - JobID: 02700-0013316908-usen [ Office Team by Robert Half leverages its strong relationships with hiring managers across the globe to not only help you find work, but also coach you through the interview process and provide long-term resources to you while ensuring you top pay, great be

The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 2 + years of Insurance Defense experience to join its Roseland, NJ office.

Patient Access Representative As a Patient Access Representative, you play a critical role in ensuring the seamless operation of the healthcare environment, the delivery of quality patient care, and world-class customer service. Your responsibilities encompass greeting and assisting patients, managing appointments, maintaining accurate records, and providing essential administrative support. Additionally, you are responsible for obtaining authorizations and facilitating insurance-related processes to support the delivery of healthcare services. Who We Are: JAG Physical Therapy’s care-first model of rehabilitation may be the change you are looking for! JAG Physical Therapy, a comprehensive outpatient, orthopedic physical therapy company with 100 facilities throughout Pennsylvania, New Jersey, and New York, is seeking compassionate and motivated individuals to join our winning team! JAG has been honored by the area’s top publications as the best in the business based on growth and outcomes and is considered the Gold Standard for physical therapy care by the Metro area’s largest healthcare systems and insurance providers. What You’ll Love About Us: • Competitive pay, • Support for ongoing education and training, • Opportunities for advanced growth including team leader, regional manager, and director, • Provided uniforms, • Health, Dental, & Vision Benefits, • HSA Options including dependent care, medical, and commuter benefits, • $10,000.00 Term Life Insurance benefit at NO cost to employees, • up to 3 weeks PTO, • 401(k) with company match, • Yearly review for growth opportunities, • Tuition discounts for employees and their families, • TicketsAtWork and LifeMart company perks, • Our workplace fosters a close-knit and supportive environment where individuals genuinely care for and uplift one another, creating a strong sense of unity and camaraderie What You’ll Need: • High school diploma or equivalent., • Completion of a medical assistant certificate program preferred., • 1+ years of experience working as a medical receptionist/administrative assistant in the health care field., • Excellent organizational and time management skills, • Strong interpersonal communication skills, • Ability to work independently or as part of a team, • Availability to travel throughout JAG locations for coverage. Following the JAG Travel policy. What You’ll Do: • Greeting patients and other visitors in the medical office., • Answer patient questions and provide assistance and directions when necessary., • Field all phone calls that arrive using our general office number., • Utilize medical office software to schedule new and follow-up appointments for patients., • Register new patients and update necessary records., • Distribute forms and paperwork to patients to ensure that required fields are completed appropriately., • Daily collection of patient financial responsibility, • Maintain confidentiality of all patient records., • Completing and tracking insurance verifications, authorizations, and referrals., • Knowledge of Workers’ Compensation and Auto claim submissions., • Perform other diverse duties as requested or required. Important Disclaimer Notice: The above statements are only intended to represent the essential job functions and general nature of the work being performed and are not exhaustive of the tasks that an Employee may be required to perform. The employer reserves the right to revise this job description at any time and to require Employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change. This job description is not a guarantee of employment. What you’ll love about us section is based on full time employment with the company and is not guaranteed based on employment type. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the ___ notice from the Department of Labor.

Administrative Assistant / Remote] - Anywhere in U.Competitive pay / Benefits - As an Office Assistant you'll: Answer phones and direct calls; Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records; Provide account access, usage

Administrative Assistant / Remote] - Anywhere in U. As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with cli

Ajilon - JobID: C4BF1EE9-763C-4B59-AAB6-A6D961C54C79 [Office Assistant / Receptionist] As an Administrative Assistant at Ajilon, you'll: Monitor department emails and draft responses when necessary; Maintain up-to-date calendar; Assist with operational projects as needed; Support the operations team

FedEx - JobID: PDX_FEC_0FC785C9-82AA-4BAB-9330-830435158923_238898 [Administrative Assistant / Receptionist] As a Special Assignment Admin at FedEx, you'll: Provide clerical support to various management and operational functions, including photocopying, filing, faxing, emailing and answering teleph

Cedric DuPont Antiques, America's premier source for fine European antiques, is looking for a talented and creative Social Media Manager & Administrative Assistant to join our team! If you're someone who enjoys working in a beautiful, fast-paced environment — blending creativity with organization

Job DescriptionDescription: The Dental Assistant reports to the site manager and Assistant Site Manager (if applicable) with clinical oversight from SVP of Dental Services, SVP of Nursing, and Chief Medical Officer. The Dental Assistant is responsible for assisting the dentist(s) and dental hygienist(s) in the direct provision of primary care dental services to patients of the Zufall Health Center (ZHC). The Dental Assistant is also responsible for sterilization, preparation, and inventory control of all instruments and supplies. Essential Functions, Duties, and Responsibilities • Serves as dentist’s or dental hygienist’s chair-side assistant, • Prepares operatory for patient treatment as per ZHC protocols and the dentist’s or dental hygienist’s directions, • Assists patients in resolving minor difficulties, answering their questions, and giving directions to patients as authorized by the dentist or dental hygienist, • Exposes and develops dental radiographs in accordance with the state regulations and law as well as ZHC directive and protocol, • Performs independent procedures as delegated and directed by the dentist in accordance with the state regulation and law and ZHC directive and protocol, • Maintains dental Department equipment in accordance with manufacturer’s instructions for use and, • Dental Department policy and protocol, • Maintains all Dental Department areas in compliance with Dental Department directives and protocols as well as ZHC policies and procedures relative to infection control, blood borne pathogens, exposure control, and safety issues, • Maintains all dental department’s materials, equipment, and ensures the sterility of all clinical material and equipment in accordance with the products standards, ZHC infection control policies, Association for the Advancement of Medical Instrumentation (AAMI) and The Joint Commission (JC) standards, • Maintains adequate operatory supplies and compiles a list of individual item shortages for inventory control and ordering purposes, • Maintains a list of all Dental Department patients, monitors patient flow, and assists the SVPof Dental, • Services, dentist(s) and dental hygienist(s) in ensuring that all patient records and documents are properly and accurately completed and filed, • Receives and places work-related telephone calls consistent with professional matters, clinic business and ZHC patient care needs, • Assist with various clinical and administrative functions of the center as appropriate., • Ensures the proper disposal of all contaminated or potentially contaminated materials in accordance with, • Dental Department directive, ZHC policy as well as state and federal regulation(s), • Performs all functions in full compliance with ZHC and the Dental Department Blood Borne Pathogens, • Exposure Control plan including but not limited to the use of Personal Protective Equipment and Universal Precautions, • Participates in appropriate health promotion / disease prevention activities, both on-site and off-site as required, • Travels between sites when required to meet ZHC needs, • As directed by a supervisor, performs other related and/or necessary tasks to achieve organizational and programmatic goals and objectives, • Responsible for maintaining personal compliance with all applicable federal, state, local and ZHC rules., • Follows all regulations, protocols and procedures including but not limited to participating in the provision of clinical dental care, as well as workplace safety, public health, and patient confidentiality in keeping with HIPAA rules and regulations, • Conducts routine testing of dental units, • Available to provide proper coverage of auxiliary staff, when staff calls out sick, providing lunch and late coverage, • Demonstrates and teaches new staff, students, interns, and volunteers the use of equipment and proper dental protocol as it relates to patient care, • Works in patient intake areas as needed, • Performs other duties as assigned Requirements: • Requires a comprehensive knowledge of dental assisting techniques and procedures for all phases of general dentistry, • Knowledge of modern dental materials, their storage, handling, and applications is required., • Completion of accredited course in dental assisting preferred, • Ability to attend to multiple tasks at the same time and prioritize assignments and responsibilities to ensure compliance with established deadlines and protocols, • The Dental Assistant must be able to creatively work with other health care professionals from a variety of disciplines to achieve maximal results for the center’s patient, • Effective oral and written communication skills in English are required, • Effective oral communication skills in Spanish required, • The Dental Assistant must be cognizant of the expectations and concerns of the center’s dental patients and be able to respond in an empathetic and professional manner, • The ability to work with people from diverse social, ethnic, and economic backgrounds is necessary, • Working under stressful conditions as well as irregular hours may be required, • Frequent exposure to communicable diseases, body fluids, toxic substances, medicinal preparations, radiation, and other conditions common to a clinical environment may routinely be encountered, • Prolonged sitting or standing may be required, • Those physical movements and the degree of mobility, manual dexterity and hand-eye coordination normally associated with dental assisting in the general practice of dentistry will be performed on a repetitive basis, • The ability to distinguish between letters and symbols and the ability to utilize telephones, computer terminals and copiers are required, • Learn and apply the trauma informed care principles with the scope of the position Education, Training and Experience • High school diploma or GED certificate, • Certified Dental Assistant preferred, • Registered Dental Assistant preferred, • Current CPR (BLS) required, • Valid Radiology license in NJ, • Fluent in both English and Spanish required, • Knowledge of Microsoft Office, typing, and use of electronic medical records are required

Job Description Human Resources Assistant – Temporary for 3 months Location: East Hanover, NJ Job Type: Hourly | Non-Exempt ABOUT PILLAR CARE CONTINUUM Pillar Care Continuum is dedicated to enhancing the lives of people with disabilities and other special needs by supporting personal growth, independence and participation in the community. Founded in 1953 to meet the needs of children with cerebral palsy and their families, Pillar Care has steadily grown and now delivers life-affirming services to infants, children, adults and their families throughout northern New Jersey through 27 program locations. Pillar Care provides specialized programs to meet a wide range of educational, therapeutic, and social needs of people with various disabilities. The agency serves over 1,650 families each year and employs 700 full- and part-time employees. ABOUT THE OPPORTUNITY The HR Assistant is a temporary contracted role for three (3) months, providing critical administrative support to the HR team in preparation for the agency-wide annual external audit. This position is ideal for candidates seeking hands-on experience in HR operations, compliance, and document management within a mission-driven organization. KEY RESPONSIBILITIES: Personnel File Management: • Create, file, scan, extract and organize all personnel files agency-wide, maintaining both digital and paper systems per program., • Ensure files and records are compliant with state agency audits and organizational standards. HRIS & Data Entry: • Serve as backup for accurate input and updates in the HR information system. Audit & Compliance Support: • Prepare, review, and audit internal files, forms, and collaterals required for internal and external audits., • Support onboarding, compliance, and internal review processes. Reporting & Presentations: • Prepare HR presentation materials and reports as needed. Team Collaboration: • Work closely with HR colleagues to address administrative needs and support HR operations. Confidentiality & Documentation: • Monitor and maintain confidentiality of sensitive employee information., • Perform additional tasks assigned by the Director of Human Resources. Qualifications • Bachelor’s or Associate’s degree (or undergraduate coursework) in business, HR, or related field., • 1–2 years’ experience in an HR Coordinator, HR Assistant, or similar administrative role., • Strong proficiency in document management (Adobe Acrobat Pro), Microsoft Office 365 (Word, Excel, PowerPoint), and HRIS systems., • Knowledge of HR processes, compliance standards, and best practices., • Excellent attention to detail, organizational, and time management skills., • Strong interpersonal, communication and collaboration skills., • High level of confidentiality and professionalism., • Demonstrated commitment to Pillar Care Continuum’s Culture of Excellence and values. Pre-Employment Requirements • Successful completion of a criminal background check and clearance from the Department of Human Services., • Consent to checks against the Central Registry of Offenders Against Individuals with Developmental Disabilities., • Drug testing prior to start date., • Application for name check against the Child Abuse Registry Information (CARI). COMPENSATION Hourly Rate: $ 20-$22 Pillar Care takes into consideration a combination of candidate’s work experience and qualification as well as the scope of the role, complexity and external market and internal market value when determining salary level. This job description is a brief listing of the functions and requirements of the position named above. It is not intended to serve as a contract for employment nor to list in specific detail every aspect of the job nor to limit the performance of those duties. Other tasks may be assigned as deemed necessary by agency administration.

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Flexible Scheduling Responsibilities • Welcome patients into the treatment area and make them feel comfortable, • Discuss the dental care plan with patients and answer any questions they have, • Take vital signs and accurately record medical history, • Prep sterilized equipment and make it available to the dentist for exams and procedures, • Assist the dentist during procedures and exams, • Adhere to all health and safety regulations and office policies, • Schedule appointmentsQualifications, • Associates Degree from a school certified by the Commission on Dental Accreditation, • Strong computer and data entry skills, • Excellent communication and customer service skills, • Ability to provide high-quality patient care

Job DescriptionBenefits: • Competitive salary, • Employee discounts, • Free uniforms, • Opportunity for advancement, • Careers Advancement Opportunities, • Flexible Scheduling Responsibilities • Welcome patients into the treatment area and make them feel comfortable, • Discuss the dental care plan with patients and answer any questions they have, • Take vital signs and accurately record medical history, • Prep sterilized equipment and make it available to the dentist for exams and procedures, • Assist the dentist during procedures and exams, • Adhere to all health and safety regulations and office policies, • Schedule appointmentsQualifications, • Associates Degree from a school certified by the Commission on Dental Accreditation, • Strong computer and data entry skills, • Excellent communication and customer service skills, • Ability to provide high-quality patient care

Job Description Responsibilities for this position include, but are not limited to, the following: • Direct supervision of the ten-member billing, collection, cash applications, and matter intake team, including all daily activities., • Close coordination with the assistant controller on all day-to-day financial aspects of the business, including operations of, and changes to, financial systems., • Extensive use of the Elite 3E accounting, Intapp time entry, and Iridium BI, financial software systems., • Measuring adherence to adopted accounting policies and procedures., • Works closely with the controller on the oversight of the payroll, trust accounting and accounts payable functions., • Update and maintenance of daily cash flows., • Preparation of journal entries., • Review of the preparation of monthly bank reconciliations and monthly variance analysis of various expense accounts., • Review general ledger in preparation for month end close and related reporting, including release of monthly pro formas to billing attorneys as well as aged AR and unbilled time reports., • Assist in annual and monthly financial reporting., • Assist with the annual budget., • Respond to ad hoc accounting requests from partners in the firm and administrative leadership., • Firm liaison with bank representatives regarding all bank accounts.

Job Description Come join CCRM Fertility, a global pioneer in fertility treatment, research, science, specializing in IVF, fertility testing, egg freezing, preimplantation genetic testing, third party reproduction and egg donation. As a member of CCRM Fertility’s diverse team of professionals, you will be a part of helping families grow and changing lives. We take pride in providing our employees with meaningful employment, a supportive culture, and a well-balanced personal & work life alignment. For more information, visit Location Address: Department: Clinical Support Work Schedule: Monday – Friday (8:00am – 4:30pm) What We Offer Our Team Members: • Generous Paid time-off (PTO) and paid holidays, • Medical, Dental, and Vision Insurance, • Health benefits eligible the first day of the month following your start date., • 401(k) Plan with Company Match (first of the month following 2 months of service), • Basic & Supplement Life Insurance, • Employee Assistance Program (EAP), • Short-Term Disability, • Flexible spending including Dependent Care and Commuter benefits., • Health Savings Account, • CCRM Paid Family Medical Leave (eligible after 1 year), • Supplemental Options (Critical Illness, Hospital Indemnity, Accident), • Professional Development, Job Training, and Cross Training Opportunities, • Bonus Potential, • Potential for Over-time Pay (Time and a half), • Holiday Differential Pay (Time and a half), • Assist the RN with new patient appointments and provide support to the nursing staff., • Initiate checklist and chart audit and provide to RN once patient plan is established., • Track and audit all patient consent forms, alert RN of any deficiencies, and conduct patient follow-up for any missing consents or labs., • Track patient workup to ensure current preconceptual labs, communicable testing, pap smear, annual exam, and mammogram (if applicable) are complete., • Send abnormal labs/preconceptual labs to RN for physician review., • Maintain patient charts during ART meeting review., • Educate new patients after initial consultation with physician, prior to discharge, and refer to the primary nurse if immediate cycling is anticipated., • Review and verify all IVF/FET Care plans are completed., • Coordinate treatment plans with RN and physician to monitor testing and treatment cycle and schedule appointments according to treatment protocol., • Release/obtain medical records to/from patients, authorized providers, and insurance carriers; maintain compliance with HIPAA laws and regulations., • Maintain physician correspondence for new patient referrals, graduating patients, clinical notes, embryo transfer follow-ups, pregnancy outcomes, and birth congratulations., • Monitor out-of-town patient lab work and results., • Coordinate with nursing team to ensure lab work/results are recorded in chart., • Monitor IVF treatment process and ensure timely patient flow., • Assist Nurse Manager with situations and patient issues as needed., • High School Diploma or equivalent required., • Medical Assistant Certification or equivalent preferred. CCRM’s Compensation: The salary range represents the national average compensation for this position. The base salary offered will vary based on location, experience, skills, and knowledge. The pay range does not reflect the total compensation package. Our rewards may include an annual bonus, flexible work arrangements, and many other region-specific benefits. Pre-Employment Requirements: All offers of employment are conditional upon the successful completion of the CCRM Fertility onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the E-Verify Program in order to verify the identity and work authorization of all newly hired employees. Equal Employment/Anti-Discrimination: We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Job Description Join the Most Innovative Practice in the Tri-State Area Exceptional Career Opportunities for New Graduates and Seasoned Clinicians The New Jersey Centers of Physical Therapy, the largest PT-owned private practice in NJ, is seeking skilled Physical Therapist Assistants to join our dedicated team. We're looking for professionals passionate about growth, learning, and providing top-notch care in an inclusive team environment. Our commitment to excellence has earned us a reputation as the 5-star Standard for Physical Therapy Care in the Tri-State Area. Our renowned 3-year mentorship program for recent graduates offers unparalleled professional development and personal growth opportunities. Mentorship Program: • Engage in our comprehensive 3-year mentorship program designed to support recent graduates' professional development., • Unlimited connection with our Company Founder: a double-board certified DPT and ATC with more than 30 years of experience., • Work closely with experienced senior physical therapists to enhance your clinical skills and expertise., • Work beside our Doctors of Physical Therapy, Occupational Therapists, and other PTAs, in providing the highest quality care to patients., • Collaborate with Doctors of Physical Therapy to carry out individualized treatment plans that advance patient recovery and outcomes., • Build strong rapport with patients to support trust, engagement, and continuity of care., • Possession of a valid Physical Therapist Assistant license., • Completion of an accredited Physical Therapist Assistant program., • Current licensure or eligibility for licensure as per state regulations., • Starting salary: $67,000 or commensurate with experience, with opportunities for annual salary increases., • Overtime Opportunities: These are optional and available for supplemental, additional pay., • Comprehensive Benefits: Enjoy the best medical, dental, and vision benefits in the industry, valued between $8,000 to $9,500 annually., • IRA matching., • 4 weeks of PTO, • Free Financial Counseling: Access resources for debt reduction and long-term financial growth., • Work-Life Balance: Embrace a 3-day workweek, allowing for more time for personal pursuits and family., • Industry-Best Documentation Software: Our innovative software streamlines administrative tasks, providing more time to connect with your patients., • Continuing Education: Benefit from Medbridge in-person team CEU courses led by well-known experts and more., • Leadership Opportunities: After 1 year, join our Leadership Team and contribute to the growth and success of our practice., • Retirement Plan: Enjoy a Vanguard plan with employer matching to secure your financial future. Powered by JazzHR ys0FuGXr32

Job Description LEGAL BILLING COORDINATOR Location: Onsite About Scarinci Hollenbeck: Scarinci Hollenbeck is a growing practice of over 60 experienced attorneys. We serve the niche practice areas most often required by the owners and leaders of corporations. We offer a full range of services and have developed our business law practice with the expertise and specialization necessary to serve our clients as they adapt to the shifting economic landscape. Job Summary: Reporting to the Billing Manager, this role will be responsible for billing activities in accordance with policies and procedures; reviews and verifies attorney billing against client terms; assists in the implementation of client electronic billing systems; enters and submits billing into manual and electronic billing systems; acts as a liaison between client adjusters and firm attorneys, hearing representatives, and legal paraprofessionals. Essential Duties/Responsibilities: • Prepares client invoices for designated clientele and support team by deadline., • Provides strong customer support to internal and external parties., • Prints, distributes, and organizes monthly prebills., • Drafts, and reviews monthly prebills after attorney review., • Interacts face to face with attorneys regarding billing entries and matters., • Runs all Accounts Receivables and unbilled time reports for billing attorneys., • Edits pre-bills, makes changes on pre-bills for approved write-offs, and transfers as needed., • Identifies any unbilled time and discrepancies by working with assigned attorneys., • Analyzes billing statistics and resolves billing inquiries from attorneys and/or management., • Submits invoices., • Attends and addresses client requests for invoice reprinting as directed., • Supports Assistant Controller in collecting payments for the firm while maintaining compliance., • Performs special projects and other related duties as assigned.Education and Required Skills:, • High School diploma or equivalent required, some college preferred., • 2+ years of law firm experience., • 3-5 years of billing experience., • Ability to prioritize and manage time effectively, and problem solve., • Ability to work independently and take initiative., • Basic math skills and basic understanding of clerical and administrative procedures., • Demonstrated ability to maintain confidentiality., • Experienced data entry skills., • Highly organized while working in a fast-paced environment., • Strong attention to detail, and strong written and verbal communication skills., • Strong proficiency with Microsoft Office Suite, including intermediate proficiency in Excel., • Team player and ability to collaborate as needed., • Proficiency with E-billing software required, particularly experience with Collaborati, Tymetrix, Counsel Link, Courselink, and with software such as Elite 3.10 & 3E, and Legal Tracker. Work Hours:, • In office work at Little Falls, NJ location five days per week., • Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one hour lunch)., • Overtime (over 40 hours) may be required from time to time.

Job DescriptionJob Title: Montclair Campus Operations Assistant Department: Montclair Campus Reports To: Montclair Campus Manager Designation: Non-exempt, part-time / hourly Salary: $15.60/hour Work Model: In-person Start Date: October 2025. End Date: December 2025, with the option to extend at the end of each quarter (March 31, June 30, September 30, December 31). To spread joie de vivre through language, culture, and connection! Attracting over 150,000 visitors annually, L’Alliance New York is the city’s premier center for French language and francophone arts and cultures. As an independent, not-for-profit organization, our mission is to provide members and students with engaging French language classes and audacious multi-disciplinary programming that celebrates the diversity of francophone cultures and creativity around the world. At our L’Alliance New York Montclair campus, we bring this same spirit to New Jersey with French classes for all ages and levels, a French-immersion preschool, and a vibrant calendar of cultural and social activities. The Montclair campus also hosts an annual Bastille Day celebration that gathers the local community in the joy of French culture, language, and connection. Position Summary Join the Montclair Campus team of L’Alliance New York as an Operations Assistant and become the first point of contact for students, families, and members! In this role, you’ll gain hands-on experience across all campus activities, including Language Center programs (group classes, private lessons, corporate lessons, exams, and camps), preschool programs, and cultural events. You’ll provide confident, friendly, and informed responses to inquiries while identifying patterns and opportunities to enhance communication and improve campus operations. This is a perfect opportunity for someone who enjoys connecting with people, problem-solving, and contributing to a vibrant educational community. Regular hours are Tuesday – Friday, 4:00 PM – 7:00 PM, and Saturday, 8:45 AM – 4:45 PM, during class and preschool sessions. Schedules are subject to quarterly review. Additional hours can be worked on a voluntary basis with sufficient notice, within the 35-hour weekly limit. Key Responsibilities The Montclair Campus Operations Assistant is responsible for creating a welcoming and inclusive environment for all campus members and maintaining effective communication. Key responsibilities include: • Greet and welcome clients and students, answering any questions they may have., • Respond to inquiries from students, parents, faculty, and staff in a timely and professional manner via phone and email., • Register students in person or by phone., • Perform general administrative tasks as needed., • Assist with office duties, including filing, photocopying, data entry, preparing rosters and certificates, and sending class confirmations., • Provide basic technical support for teaching staff., • Collaborate and assist colleagues as needed., • Maintain a clean, organized, and welcoming reception area.The job description above is not an exhaustive list of duties. The person in this role will be expected to perform different tasks as necessitated by the role and the overall business objectives of L’Alliance New York. Who You Are This role might be a great fit if: • You notice great (and not-so-great) customer service. You think your morning latte tastes best when poured by a happy, welcoming barista, and you’re excited to provide that same experience for our students., • You are an ace communicator. Your emails make people smile and you can explain just about anything to anyone., • You are a helper. You find it satisfying to help someone solve a problem and you’re willing to jump in wherever needed., • You are an organized multi-tasker who gets a thrill out of checking items off your to-do list., • You are curious, creative, and open to learning from mistakes., • You are tech savvy and comfortable learning new programs and tools quickly., • You have a passion for the French language and culture and want to share that passion with others.Experience & Qualifications, • High School diploma required, Bachelor’s degree preferred or equivalent work experience., • Native-level English fluency; strong French language skills (verbal and written), • Exceptional communication and interpersonal skills, • Free French classes and discounted cultural programs, • Pre-tax commuter benefits (CBP), • Complimentary L’Alliance New York membershipAt L’Alliance New York, you’ll join a collaborative, multilingual team that values creativity, kindness, and cultural curiosity. Whether you’re helping a student register, sharing a laugh with a colleague, or attending a film screening after hours, you’ll be part of a community that believes in the power of language and human connection. TO APPLY: Please submit a resume, cover letter, and two references. Employment at L’Alliance New York is at-will, meaning that either the employee or the organization may end the employment relationship at any time, with or without cause or notice, unless otherwise specified in a written agreement. If you require a reasonable accommodation to participate in the application or interview process, please reach out via the same email address. L’Alliance New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, marital status, religion, gender, sexual orientation, national origin, disability status, citizenship status, protected veteran status, or any other characteristic protected by law. 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Job DescriptionWe are looking for a dedicated Human Resources (HR) Assistant to join our team on a contract basis in Paterson, New Jersey. This role is ideal for someone passionate about supporting HR functions and ensuring smooth operations in recruitment, onboarding, and administrative processes. The position offers an opportunity to contribute to a dynamic team and make a positive impact on the organization. Responsibilities: • Coordinate recruitment activities, including posting job openings, screening resumes, and scheduling interviews., • Facilitate onboarding processes to ensure new hires have a seamless transition into the organization., • Conduct and manage background checks for prospective employees., • Handle administrative tasks related to HR functions, such as maintaining employee records and processing paperwork., • Support HR initiatives and projects to enhance organizational efficiency., • Respond to employee inquiries and provide guidance on HR-related matters., • Ensure compliance with company policies and employment regulations., • Assist in tracking and reporting HR metrics to support decision-making., • Collaborate with team members to improve HR workflows and processes.• Previous experience in a Human Resources role or similar administrative position., • Proficiency in conducting background checks and recruitment activities., • Strong organizational skills with the ability to manage multiple tasks simultaneously., • Excellent communication and interpersonal skills., • Familiarity with HR policies and procedures., • Detail-oriented with a commitment to accuracy and confidentiality., • Proficiency in using HR software and Microsoft Office tools., • Ability to work effectively in a team-oriented environment.

Job DescriptionWe are seeking Mentors who will report to the the Program Assistant Director or Coordinator for grant, pre-college programs for middle school or high school students in Paterson Public Schools or Passaic Public Schools. Mentors are initially required to make a commitment for one session (Summer 6weeks: July-August; Fall 10 weeks (Oct-Dec) and Spring (Feb-May). Mentors support program logistics, as well as provide individual and group activities to encourage students regarding post-secondary options. This is a part-time, hourly position. Examples of Duties: • Participate in mentor training provided by grant program., • Serve as a role model and provide encourage college/career pursuits., • Meet with assigned protégés based upon agreed work schedule., • Assist in the development of skills necessary for protégés to succeed both personally and academically., • Assist assigned protégés in developing realistic career/academic goals and expectations., • Participate in the planning of enrichment activities., • Evaluate and document experiences of assigned protégés., • Provide resource information to protégés., • Assist staff with other program related activities such as virtual and on-site field trips, seminars, administrative tasks, etc., • Ability to use virtual platforms., • Provide classroom support to instructors and program logistical support, • Provide lite tutorial assistance as needed, • Must be current college student in good academic standing, • Knowledge of computer programs and some social media platforms, for example Word, Google, Zoom, etc., • Ability to communicate on a verbal as well as written basis with students, staff, parents and others., • Ability to work in a team environment coordinating needed student services., • Completion of a pre-college program (STEM, Upward Bound, GEAR UP, College Bound or similar program) preferred Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The minimum hourly pay for this position is $15.49. Benefits: • New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.), • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)

Job Description CarGuys Inc. -America’s #1 Automotive Recruiter If you are looking for a new career in the car Biz CarGuys Inc. is the go-to company to assist you. We work with dealerships that are looking to hire, all across the country. Anytime you are looking to find a new career…contact us, CarGuys Inc. to assist. We help dealers to hire, from porters all the way up to CEO’s Currently we have a dealership in your area looking to hire Office Staff: Automotive Title Clerk, Accounts Payable/Receivable, Billers, Receptionists, Office Manager, BDC, Representatives, Accounting Clerk, This dealership may offer: * An above average salary based on industry standards * A full benefits package * Paid Vacation and Paid Time Off * Employee Discounts * Growth and advancement opportunities * Long term Job Security Responsibilities may include: * Customer payment and credit transactions * Accounts Payable/Receivable * Basic accounting skills * Perform basic administrative and other duties as assigned. * A team player who is focused on providing exemplary customer service * Excellent communication skills; both written and verbal * Ability to multi-task in a fast paced work environment Skill: Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Dealer Track, CDK, Reynolds & Reynolds, Financial Statement, Car Dealership Office Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, Accounting, accounts payable, accounts receivable, POS system, Journal entries, accounting software, quickbooks, invoices, Vendor statements, Bank account reconciliation, controller, automotive biller, auto dealership biller, automotive billing clerk, office manager, automotive accounts payable clerk, automotive billing clerk. Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, Automotive dealership, automotive title clerk, Automotive biller, Auto dealership biller, auto dealership title clerk, auto title biller, auto title clerk, auto biller, dealership biller, car dealer biller, car dealer title clerk, office title clerk, office biller, office billing specialist office titling clerk, Title processor, title processing, Dealership receptionist, automotive receptionist, car dealership receptionist, auto dealer receptionist, car dealer receptionist, auto receptionist, auto body shop receptionist, auto repair receptionist Office assistant, office admin, admin assistant, administrative assistant, office manager, organization, communication skills, computer skills, customer service, attention to detail, scheduling, multi-tasking, record-keeping, data entry, administrative support, typing, filing, teamwork, problem solving, microsoft, word, excel, bookkeeping, office procedures. *You are applying through Car Guy’s Inc, America’s and Canada’s #1 Automotive Recruiter. Companies all over America and Canada hire us to find them qualified candidates. If deemed a qualified candidate your resume will be forwarded to a local dealer.

Job DescriptionWe are seeking an EOF Student Engagement Assistant who will report to the Senior Counselor. This person will supply student-facing and administrative support to facilitate effective and efficient daily office operations and the overall success of EOF's Counseling program efforts. This is a part-time, hourly position. Example of Duties: • Assist with the development, administration, and evaluation of student outreach and retention efforts., • Maintain accurate records of student progress and interactions., • Develops programming and provides resources to students in support of their academic progress and career development., • Complete various tasks associated with program event preparation., • Develop program promotional material for events and student outreach., • Provide support for PCCC programming and recruitment event as necessary., • Communicate regularly and professionally with assigned students and help grow their awareness of opportunities, policies, and support services., • Associate's degree in Education, Humanities, Liberal Arts, or related field., • Experience in higher education setting working with students in person and virtually., • Must be able to communicate effectively verbally. in writing, and in interpersonal relationships, as part of an administrate team., • Must be very organized, detail oriented and maintain strict confidentiality and professionalism., • Experience using Microsoft Suite and Zoom., • Ability to manage a variety of priorities. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The hourly pay range for this position is $16-$17. Benefits: • New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.), • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)

Job Description JOB DESCRIPTION Elaya Health is seeking experienced Physician Assistant or Nurse Practitioner (PA’s or NP’s) with diabetes management and other endocrinology needs. • Ability to make up to $90 per hour - Responsibilities: PA or NP will provide direct care to adult patients with type 1 and type 2 diabetes, weight management, including medical management and patient education. Will manage use of insulin pumps, continuous glucose sensors and related diabetes technology. PA works as part of a team that includes direct supervision by top endocrinologists in New Jersey. Telehealth and/or in person work needed. Qualifications: • Graduate of an accredited Physician Assistant Program or Nursing School, • 6 Months Work Experience, • Registered as a Physician Assistant or Nurse Practitioner in the State of NJ About Elaya Health: Elaya Health is a privately owned and operated administrative services organization whose mission is to assist physician practices in their goal of providing personalized care and education to patients and their families, helping make the procedural experience as comfortable as possible. Our nurses are hired with the intent to provide a professional atmosphere of caring and compassion. Ideally, this atmosphere is fostered by an attitude of harmony, cooperation, and understanding among all personnel. The medical staff is hired directly by our stellar team of physician practices. Powered by JazzHR Ge04gCDuhC

We are seeking a proactive and reliable Part-Time Remote Office Assistant to assist with administrative tasks, customer service, and scheduling. Support the sales and project management teams with administrative tasks as needed. Prior experience in an administrative, office assistant, or customer se

Back up other Legal Assistants when necessary. Ability to coordinate work assignments, prepare legal correspondence and documents and organize and maintain files and records. Frier Levitt is seeking a Legal Assistant in the Healthcare Transactional/Regulatory Department in our Pine Brook, New Jersey

Job Title: Administrative AssistantJob Description We are seeking a dedicated Administrative Assistant to join our team. This role is crucial in ensuring the smooth operation of our office and supporting our team in various administrative tasks. Essential Skills + Minimum 1 year of administrative

Job DescriptionTITLE: Legal Assistant – Immigration & Corporate ComplianceLOCATION: PARSIPPANY, NJPOSTION: FULL TIME Company OverviewWho We Are. OGC Solutions® is a dynamic mid-sized law firm that specializes in providing its Outside General Counsel Solutions™ to mid-cap companies. Our job is to help our clients realize their objectives. The firm is a leader in this market and has experienced significant growth as a result of cutting-edge technology and business development solutions that empower our lawyers to realize growth objectives and provide clients with excellent service. SummaryWe are seeking a highly organized and proactive Legal Administrative Assistant to support a heavy volume of work for an Immigration Law Partner and a Corporate Compliance Partner at our mid-sized law firm. The successful candidate will play a crucial role in providing administrative and operational support to ensure the efficient functioning of the matter execution process. If you are detail-oriented, capable of managing multiple tasks simultaneously, and have a strong sense of responsibility, we encourage you to apply.Responsibilities • Client Communication: Act as a primary point of contact between clients and the Immigration Law Partner, ensuring prompt and professional communication, scheduling appointments, and managing client inquiries., • Document Drafting: Assist in drafting, proofreading, and formatting legal documents, such as immigration petitions, visa applications, and client correspondences., • Document Management: Prepare and organize case documentation for submission to government agencies. Organize and maintain electronic and physical case files, including integral original documents and applications., • Calendar Management: Manage the Immigration Law Partner's calendar, schedule appointments, meetings, and court appearances, and provide timely reminders for upcoming deadlines., • Client Billing: Assist with the preparation of client invoices, track billable hours, and maintain accurate records of expenses and billings. Frequent communication with senior leaders regarding invoices and payments, including outstanding receivables, • Administrative Support: Handle general administrative tasks, including answering phone calls, filing, scanning, and photocopying documents. Maintain office supplies and ensure a tidy workspace., • Travel Arrangements: Make travel arrangements, including booking flights, hotels, and transportation for the Immigration Law Partner when necessary., • Client Intake: Assist with new client intake by collecting necessary information, filling out forms, and providing clients with an understanding of the legal process., • Database Management: Maintain and update the client database, ensuring the accuracy and confidentiality of client information. Qualifications, • High school diploma or equivalent (Associate's or Bachelor's degree in Legal Studies or related field preferred)., • Previous administrative or legal assistant experience, preferably in an immigration law setting., • Knowledge of immigration law procedures, forms, and documentation is a plus., • Strong written and verbal communication skills., • Proficiency in using Microsoft Office Suite and legal software., • Exceptional organizational skills and attention to detail., • Ability to prioritize tasks, manage time effectively, and meet deadlines., • Professional demeanor and the ability to maintain confidentiality., • Excellent interpersonal skills and a customer-service-oriented attitude.

Job DescriptionDescription: We are seeking a skilled and compassionate Medical Assistant to join our healthcare team. The ideal candidate will provide high-quality, direct patient care and support to providers and clinical staff by performing both clinical and administrative duties in a professional and efficient manner. Advocare, LLC is a physician-owned partnership of leading pediatricians, family practitioners, and specialists in New Jersey, Pennsylvania, and Delaware. As a Medical Assistant, you’ll be an integral member of a forward-thinking clinical team dedicated to delivering exceptional patient care and service in a dynamic healthcare environment. Medical Assistant Essential Functions: • Perform a wide range of administrative and clinical tasks, including obtaining and documenting patient medical histories, answering and directing phone calls, and ensuring completion of all necessary forms, • Maintain medical supply inventory and perform basic preventive maintenance on equipment to ensure proper operation, • Prepare patients for examinations by conducting preliminary physical assessments, taking vital signs, and summarizing patient history for providers, • Set up and maintain clean, organized treatment rooms for clinical examinations, • Communicate physician instructions to patients and answer basic questions regarding treatment and care, • Provide compassionate support and assistance to patients and their families throughout their visit, • Ensure strict compliance with healthcare regulations and standards, including HIPAA and OSHA, • Assist providers, clinical staff, and other team members as needed, • Solid understanding of medical procedures, administrative workflows, and organizational policies, • Strong interpersonal skills with the ability to communicate clearly and professionally, • Proficient in a variety of administrative tasks, including scheduling, documentation, and records management, • Highly organized and detail-oriented, with the ability to take initiative and demonstrate leadership when needed, • Familiarity with medical terminology and electronic health record (EHR) systems, • Excellent verbal communication skills and the ability to express ideas effectively, • Proven ability to handle sensitive and confidential information with discretion, • Adaptable and able to manage multiple priorities in a dynamic, fast-paced environment, • Committed to providing exceptional patient care and customer service, • High school diploma or equivalent required, • Vision, • Flexible Spending Accounts

Job Description About the Role: The Certified Medical Assistant (CMA) in this part-time role plays a critical role in delivering high-quality healthcare services to a diverse patient population. This position is designed to support healthcare providers by performing clinical and administrative tasks that ensure efficient patient flow and exceptional care. The CMA will serve as a vital communication bridge between Spanish-speaking patients and medical staff, enhancing patient understanding and compliance with treatment plans. The role requires meticulous attention to detail in patient documentation, vital signs collection, and preparation for examinations, contributing directly to accurate diagnoses and treatment. Ultimately, the CMA will help foster a welcoming and supportive environment that promotes patient well-being and satisfaction within the healthcare facility. Minimum Qualifications: • Current certification as a Medical Assistant from an accredited program., • Proficiency in both English and Spanish languages, with strong verbal and written communication skills., • Basic knowledge of medical terminology, clinical procedures, and healthcare documentation standards., • Experience working in a healthcare setting, preferably in Primary Care Medicine., • Certification in phlebotomy and EKG administration. Preferred Qualifications: • Previous experience working in a bilingual healthcare environment., • Familiarity with electronic health record (EHR) systems., • Greet and register patients, ensuring accurate collection of personal and insurance information., • Assist healthcare providers during patient examinations by preparing exam rooms and gathering necessary medical instruments., • Measure and record vital signs such as blood pressure, temperature, and pulse, and document patient medical histories., • Facilitate clear communication between Spanish-speaking patients and medical staff to ensure understanding of medical instructions and procedures., • Perform routine clinical tasks including administering injections, drawing blood, and conducting basic laboratory tests as directed., • Manage appointment scheduling, patient follow-ups, and maintain organized medical records in compliance with healthcare regulations., • Educate patients on medication usage, treatment plans, and preventive healthcare practices in both English and Spanish. The required bilingual communication skills are essential for effectively interacting with Spanish-speaking patients, ensuring they receive clear explanations and feel comfortable during their visits. Clinical skills such as taking vital signs, performing injections, and assisting with examinations are used daily to support healthcare providers and maintain patient care quality. Organizational skills are critical for managing patient records, scheduling, and coordinating follow-ups, which help streamline clinic operations. Proficiency with medical terminology and documentation ensures accurate and compliant record-keeping, which is vital for patient safety and legal standards. Preferred skills like familiarity with EHR systems and additional certifications enhance efficiency and expand the scope of clinical support the CMA can provide, contributing to overall improved patient outcomes.

Job DescriptionSalary: $25-27/hour Join Our Team Lead Medical Assistant Position Overview: The Lead Medical Assistant is a highly experienced and dependable clinical team member who supports providers, enhances clinical operations, and provides guidance to a clinical sub-team with minimal supervision. In addition to performing all standard MA duties, this role oversees daily workflows, mentors staff, ensures compliance, and contributes to quality improvement initiatives. The Lead Medical Assistant is ideal for someone who can anticipate needs, balance patient care with staff support, and foster an environment of teamwork and accountability. This full-time role requires availability for up to two evening shifts per week and one weekend shift per month. Vanguard offers a $2.00+ per hour shift differential for any hours worked after 6:00 p.m. on weekdays and for all weekend hours. Key Responsibilities: Clinical Support & Patient Care • Prepare exam rooms and assist providers during exams, procedures, and treatments., • Take and record vital signs, medical history, medication reconciliation, and chief complaint., • Administer medications and injections per provider instruction and document in the EMR., • Perform in-office testing (e.g., EKGs, urine dips, strep tests) and assist with phlebotomy as needed., • Assist with minor procedures including sterilization of equipment, wound care, and dressing changes., • Provide patient education as directed, including medication instructions and care plans., • Conduct pre-visit chart prep by reviewing prior notes, lab results, and specialist consults., • Ensure open care gaps and outstanding quality metrics are identified and prepared prior to patient visits., • Flag health maintenance and preventive care items for provider review., • Participate in daily huddles and communicate key information to ensure continuity of care., • Collaborate with providers, nurses, medical receptionists, and other care team members to enhance workflows and the overall patient journey., • Support population health initiatives through outreach, data tracking, and care coordination., • Oversee clinical staff assignments, monitor effectiveness, and adjust workflows as needed., • Deliver welcoming, compassionate, and responsive service to all patients., • Respond to patient inquiries in a timely and empathetic manner., • Reinforce patient education and ensure patients leave each visit with a clear understanding of their next steps., • Investigate, document, and assist with resolution of patient complaints., • Assist in capturing and documenting data needed for quality programs (e.g., HEDIS, Medicare Wellness, UDS)., • Support efforts to improve clinical quality and close care gaps., • Maintain accurate, timely, and thorough EMR documentation., • Process referrals, prescription refills, and prior authorizations under provider guidance., • Maintain exam room cleanliness, supply levels, and equipment readiness., • Support front desk as needed with check-in, scheduling, and patient flow coordination., • Track and balance inventory needs across sites; coordinate ordering and distribution of supplies., • Mentor and train Medical Assistants, providing guidance, coaching, and feedback for professional growth., • Promote a positive work environment, encouraging teamwork and accountability., • Participate in ongoing training and professional development., • Uphold patient confidentiality and practice HIPAA compliance at all times., • Perform other duties as assigned by Vanguard Medical Group leadership. Qualifications: • High school diploma or equivalent required., • Graduate of an accredited Medical Assistant program., • Current Medical Assistant certification (CMA, RMA, or equivalent) required., • Minimum 5 years of experience as a Medical Assistant in a primary care or specialty setting., • EMR proficiency required; Athena experience preferred., • Strong communication, organizational, and conflict resolution skills., • LPN or Associate degree., • Customer service background., • Previous experience supervising or training staff in a clinical environment. Core Competencies: Compassion: Demonstrates empathy and genuine care in every interaction. Leadership: Guides by example, fosters teamwork, and supports staff development. Respect: Treats all patients and team members with professionalism and dignity. Excellence: Strives for accuracy, timeliness, and continuous improvement in all tasks. Physical Requirements: • Must be able to sit, stand, and walk for extended periods., • May require light lifting (up to 20 lbs.) for supplies or office materials., • Must have visual and auditory acuity to operate computer systems and phones. Compensation and Benefits: The anticipated base hourly rate for this position ranges from $25.00 to $27.00 per hour, depending on experience. Additionally, this position may be eligible for a discretionary annual bonus and other company-sponsored benefits. Benefits include: • 401(k) retirement savings plan with company match, • Comprehensive health insurance (medical, prescription drug, dental, and vision), • Paid time off, including vacation/personal days, holidays, and sick time Opportunities for ongoing training, certification, and professional development Please note that individual total compensation will be determined at the Companys sole discretion and may vary based on several factors, including but not limited to: location, skill level, years and depth of relevant experience, and education. EEOC Statement Vanguard Medical Group is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job DescriptionDescription: We are a large three location General Practice with 9 providers. We see patients from 16 years to 100+. We have a great staff in all locations and our providers are professional and family oriented. We are looking to hire a Certified Medical Assistant to work in our Williamstown office. The Certified Medical Assistant is responsible for providing high quality direct patient care and assisting providers and other clinical staff with patient care and other clinical and administrative duties in a professional manner. Ability to competently and skillfully perform all clinical and clerical functions including, but not limited to: vital signs, patient interview, electronic documentation, screening tools, lab/specimen prep, point of care collection and processing, filing, processing records, answering phones, verifying insurance, scheduling appointments and processing referrals. Must provide age-appropriate care in a manner that demonstrates an understanding of the functional/developmental age of the patient served. Advocare, LLC is a partnership of the top doctors in New Jersey, Pennsylvania and Delaware, including pediatricians, family practice and specialist. As part of the team, you’ll work side-by-side with forward-thinking professionals who strive to provide the highest quality medical care by meeting and exceeding standards for clinical outcomes while delivering exceptional patient service in an evolving healthcare environment. Essential Functions: • Completes a broad variety of administrative tasks and clinical duties including but not limited to obtaining and recording patient medical histories, receiving, and directing phone calls, ensuring successful completion of all forms, • Maintaining medical supplies inventory and performing preventive maintenance to keep the medical equipment operating, • Preparing patients for examination by performing physical tests, take vitals, reporting patient history summary, • Preparing treatment rooms for clinical examinations, • Counseling patients by transmitting physician’s orders and questions about the treatment, • Delivering attention, compassionate support, and assistance to patients and families, • Ensuring compliance with all healthcare regulations including HIPPA, OSHA, etc., • Aides staff, physicians, and other faculty as needed, • Performs additional job-related duties as assigned Required Skills/Abilities: • Firm grasp on medical practices, administrative processes, and organizational policies, • Strong interpersonal and communication skills, • Proficient in administrative tasks, • Must be highly organized and detail-oriented; demonstrating leadership to maintain credibility, • Familiarity with medical terminology and digital record systems, • Ability to communicate effectively and verbalize ideas, • Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrates the highest level of customer/client service and response, • Demonstrates ability to achieve high performance goals and meet deadlines in a fast-paced environment Education and Experience: • Medical Assistant Certification or Registration required, • High school diploma or equivalent required, • One year of prior experience in a medical setting preferredRequirements:

Job Description About the Role: Join our team! We are a patient-centered Podiatric medical office dedicated to providing exceptional care and service to our community. We are looking for someone who is passionate about creating a supportive, positive and collaborative environment for both our patients and our staff. We believe that a compassionate and dedicated team is the key to creating a meaningful and positive healthcare experience for everyone. The Certified Medical Assistant (CMA) in this full-time position plays a critical role in supporting healthcare providers and ensuring high-quality patient care within our facility. This role involves direct patient interaction, clinical support, and administrative duties that contribute to the smooth operation of the healthcare team. The CMA will facilitate communication between Spanish-speaking patients and medical staff, enhancing patient understanding and comfort. By accurately performing clinical tasks such as taking vital signs, preparing patients for examinations, and assisting with procedures, the CMA helps maintain efficient and effective healthcare delivery. Ultimately, this position is essential in promoting positive health outcomes and patient satisfaction in a culturally competent environment. Minimum Qualifications: • Current certification as a Medical Assistant (CMA) from an accredited program., • Fluency in both English and Spanish, with strong verbal and written communication skills in both languages., • Basic knowledge of medical terminology and clinical procedures., • Ability to perform clinical tasks such as taking vital signs, phlebotomy, and administering injections as required., • Podiatry experience preferred., • Strong interpersonal skills with a demonstrated ability to work effectively in a diverse team environment., • Greet and prepare patients for examinations, ensuring comfort and understanding throughout the visit., • Obtain and record vital signs, medical histories, and other relevant patient information accurately., • Assist healthcare providers during examinations and minor procedures by preparing instruments and supplies., • Facilitate clear communication between Spanish-speaking patients and medical staff to ensure accurate information exchange., • Manage administrative tasks such as scheduling appointments, maintaining patient records, and processing insurance information., • Ensure compliance with healthcare regulations, safety protocols, and confidentiality standards at all times. The required bilingual communication skills are essential for effectively interacting with Spanish-speaking patients, ensuring they understand medical instructions and feel supported. Clinical skills such as taking vital signs and assisting with procedures are used daily to provide direct patient care and support healthcare providers. Proficiency with electronic health records and administrative software enables accurate documentation and efficient scheduling, which are critical for smooth clinic operations. Preferred skills like CPR certification and knowledge of billing enhance the candidate’s ability to contribute to patient safety and administrative accuracy. Strong interpersonal and organizational skills help the CMA manage multiple tasks, collaborate with the healthcare team, and maintain a welcoming environment for all patients.

Job DescriptionDescription: Advanced Dermatology, P.C. is seeking an experienced Medical Assistant to come on board Full Time at our Paramus location! Candidate must be open to working 3rd Sunday each month, and willing to travel between offices. Position Summary The Medical Assistant provides administrative and clinical support to licensed medical providers, as allowable by law, to ensure appropriate patient care and efficient office operations. The position requires accuracy, quality work, compassion, and timeliness, while attending to patient needs. Key Roles & Responsibilities • Updates and files medical records and insurance reports, • Assists during medical examinations, as allowable by law, • Performs general office duties (e.g., answering telephones, taking dictation, and completing insurance forms), • Schedules follow up appointment if indicated by provider, • Completes required administrative tasks, reporting and recordkeeping entries at end of each day, • Returns patient calls by the end of the day, • High school diploma or equivalent; some college preferred, • Medical assistant certification (CMA / RMA) preferred, • 1+ year of experience working as a medical assistant (dermatology experience strongly preferred), • Knowledge of medical terminology, • Exceptional customer service skills, • Friendly and compassionate disposition with strong interpersonal communication skills, • Ability to work independently or as part of a team, • Dedication to maintaining confidentiality of all patient records EMA experience is a plus!

Job DescriptionSalary: $23 -26/hr Join Our Team - Hawthorne Medical Assistant III Position Overview: The Medical Assistant III is a highly experienced and dependable clinical team member who supports providers and enhances clinical operations with minimal supervision. In addition to performing all standard MA duties, MA III employees demonstrate strong clinical judgment, attention to detail, and proficiency in managing more complex visit types, pre-visit planning, and follow-up care. This role is ideal for a Medical Assistant who can anticipate needs, stay organized in fast-paced environments, and help ensure a smooth and efficient patient experience throughout the care cycle. This full-time role requires availability for 1-2 evening shifts until 8pm weekly and a weekend shift monthly. Vanguard offers a $2.00+ per hour shift differential for any hours worked after 6:00 p.m. on weekdays and for all weekend hours. Key Responsibilities Clinical Support & Patient Care • Perform all routine clinical duties, including vital signs, history taking, medication reconciliation, and assisting with exams and procedures., • Administer injections and medications as directed by the provider, with strict adherence to protocols and documentation standards., • Confidently perform diagnostic testing (e.g., EKGs, rapid tests, vision screening) and support phlebotomy needs., • Manage and prepare for more complex patient encounters, such as multi-condition visits or chronic disease management appointments., • Complete thorough pre-visit chart prep, including care gap checks, outstanding labs/imaging, and medication review., • Anticipate provider needs and prepare accordingly to minimize disruptions and delays during the clinical encounter., • Accurately capture and document quality metrics (e.g., HEDIS, Medicare Annual Wellness) and screenings in the EMR., • Participate in quality improvement initiatives by flagging gaps and supporting closing strategies., • Act as a reliable point of contact for clinical and administrative team members when questions arise during patient care., • Collaborate effectively across departments to ensure coordinated patient flow and continuity of care., • Deliver clear and compassionate explanations to patients regarding medications, care instructions, and follow-up steps., • Address patient questions or concerns at the point of care, escalating only when appropriate., • Manage prescription refill requests, prior authorizations, and referral workflows independently under provider guidance., • Ensure clinical supply inventory is maintained and exam rooms remain clean, stocked, and ready for use., • Support front office team with scheduling, phone calls, and check-in tasks if needed. Qualifications • High school diploma or equivalent required., • Graduate of an accredited Medical Assistant program., • Current Medical Assistant certification (CMA, RMA, or equivalent) required., • Minimum 5years of experience as a Medical Assistant in a primary care or specialty setting., • EMR proficiency required; experience with Athena is a plus., • Demonstrated reliability, independence, and familiarity with population health or chronic disease management. Core Competencies • Compassion: Demonstrates empathy and genuine care in every interaction., • Attitude: Brings a positive, proactive, and solution-oriented mindset to work., • Respect: Treats all patients and team members with professionalism and dignity., • Excellence: Strives for accuracy, timeliness, and continuous improvement in all tasks. Physical Requirements • Must be able to sit, stand, and walk for extended periods., • May require light lifting (up to 20 lbs.) for supplies or office materials., • Must have visual and auditory acuity to operate computer systems and phones. Compensation and Benefits The anticipated base hourly rate for this position ranges from $23.00 to $26.00 per hour, depending on the role and experience level. Additionally, this position may be eligible for a discretionary annual bonus and other company-sponsored benefits. Benefits include: • 401(k) retirement savings plan with company match, • Comprehensive health insurance (medical, prescription drug, dental, and vision), • Paid time off, including vacation/personal days, holidays, and sick time, • Opportunities for ongoing training, certification, and professional development Please note that individual total compensation will be determined at the Companys sole discretion and may vary based on several factors, including but not limited to: location, skill level, years and depth of relevant experience, and education. EEOC Statement Vanguard Medical Group is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.