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Job DescriptionOffice Operations Manager & Executive Assistant (New York City)Company Description At Butterfly Network, we're leading a digital revolution in medical imaging, transforming an industry that has long relied on bulky, analog systems. With our proprietary Ultrasound-on-Chip™ technology, we're democratizing healthcare by shifting ultrasound from the expensive, stationary systems of the past to the connected, mobile, and software-enabled platforms of today. In 2018, we launched the world's first handheld, whole-body ultrasound, Butterfly iQ – followed by iQ+ in 2020 and iQ3 in 2024, each more powerful than the last. Our innovation doesn't stop at hardware. Butterfly combines our advanced device with intelligent software, AI, services, and education to drive adoption of affordable, accessible imaging. Our technology is proving to help clinicians, clinics, and hospitals enhance care, cut costs, and expand imaging access. We've been recognized by Prix Galien USA, Fierce 50, TIME's Best Inventions, Fast Company's World Changing Ideas, among other awards. We're a team of bold thinkers, problem-solvers, and innovators ready to shape the future of medical imaging. Let's build something extraordinary together! Job Description We're looking for an Office Operations Manager for our New York City, NY office. This role will be a key employee that ensures smooth daily operations within the office. The office houses a cross-functional group of individuals ranging from engineering to marketing and sales. The team members within the site office will depend on you to create a productive environment while management will rely on you to create and maintain the office budget and the Butterfly Employee Experience. Additionally, this role will include some administrative professional responsibilities where you will be a trusted partner supporting one or two of our executive team members. As part of our team, your core responsibilities will be: • Manage daily office operations at the New York City, NY location, reporting to the head of our Facilities function, • Greet and assist guests, including executives, volunteers, vendors, consultants, and employees, • Alongside other EA's and the Chief of Staff, coordinate on-site and off-site meetings and manage conference rooms, • Act as the onsite specialist to help facilitate in-person meetings in the NYC office, • Plan and arrange NYC based office events and organize catering, • Provide support for certain executives, including calendar, administrative, and personal assistance matters:, • Schedule appointments and coordinate calendars (business and personal), • Manage email correspondence and phone messages, • Book business travel and personal travel as needed, • Organize speaking engagements and travel as needed, • Prepare detailed travel itineraries and handle last-minute change or issues, • Create and approve expense reports, • Complete errands in NYC as needed, • Handle sensitive company and personal matters with the utmost discretion, • Maintain strict confidentiality regarding business and personal affairs, • Order and stock food, office supplies, business cards, and other items, • Help manage the annual office budget, • Liaise with facility management vendors, including cleaning, catering, and security services, • Act as the office notary, • Assist staff with shipping and receiving mail and packages, both domestic and international, • Support both internal and external departments, such as HR and IT, to maintain a safe, clean, and productive environment, • Work with company leads on company-specific tasks, • Provide employee support as needed, • Perform a broad variety of tasks in support of the role and responsibilities Qualifications Baseline skills/experiences/attributes: • Bachelor's Degree required, • Highly organized, efficient, and adaptable with experience scheduling and supporting various teams in a fast-paced environment, • Self-directed and detail-oriented with the ability to learn quickly and prioritize tasks effectively in a fast-paced and changing environment, • Strong desire to play a critical support role, • Excellent verbal and written communication skills, • Excellent ability to represent Butterfly and its executives in the most professional manner, • Experience and ability dealing with highly confidential and material information, • Proficiency in Microsoft, G Suite and calendar/meeting applications, • Strong team player with the flexibility to adapt to changing priorities, • Ability to interact easily across all levels within the organization, • Prior work experience with a history of recognition for excellent contributions, • Two or more years experience working as an Office Coordinator (or similar), • Administrative experience or projects, • An active Notary Public commission in the state of New York Values Innovation is what we do. Our values are how we make it happen. Butterflies are and believe in… • Patient-Centric Innovators: Our mission is THE mission., • Empowered to Impact: Every voice matters., • One Team, One Goal: Unity fuels progress., • Growth Champions: We embrace challenges., • Comprehensive health insurance, encompassing dental and vision coverage, is provided to all our employees. As a health-tech company, we prioritize the well-being of our teams. Additionally, employees have the option to buy up for enhanced health insurance coverage. We also contribute to Health Savings Account (HSA) accounts for all enrolled employees on an annual basis., • Comprehensive Employee Assistance Program - we provide access to tools and resources to support your emotional health and day-to-day needs., • 401k plan and match - we facilitate your retirement goals., • Eligible employees will have the opportunity to participate in Employee Stock Purchase Plan (ESPP), • Unlimited Paid Time Off + 10 Holiday Days a Year - recharge and come back ready to make an impact, • Parental Leave - we aim to provide our employees with time to bond with their growing family, along with additional support for primary caregivers to help transition back to work, • Competitive salaried compensation - we value our employees and show it, • Equity - we want every employee to be a stakeholder, • The opportunity to build a revolutionary healthcare product and save millions of lives! Compensation Our estimated salary for this role is around $80,000 + bonus + equity + benefits. Actual pay is determined by multiple factors such as skills, qualifications, experience and market demand. For this role, we are only considering candidates who are legally authorized to work in the United States and who do not now or in the future require sponsorship for employment visa status. Butterfly Network does not accept agency resumes. Butterfly Network is an E-Verify Company. Butterfly Network is an equal opportunity employer. Regardless of race, traits associated with race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability or Veteran status. All your information will be kept confidential according to EEO guidelines Butterfly requires security adherence responsibilities from all employees. These include: adhering to all company security policies and procedures, utilize provided company assets securely, and complete all required security awareness training programs. Safeguarding company data and systems from unauthorized access, modification, or destruction, contributing to the overall security posture of the organization. Immediately reporting any suspected or actual security incidents, including phishing attempts, malware infections, or unauthorized access, following the established incident response procedures. #LI-KG #KG-LI

Job Description The Office Manager performs a range of supervisory, programmatic and administrative duties to support the smooth operation of the Morris Ave. building while providing administrative support to the Bronx Prevention Programs, specifically administrative tasks for the Bronx Transitions Family Treatment/Rehabilitation (FT/R) program. The Office Manager is required to always act with a positive and professional demeanor in representing the agency, supporting program staff, and serving participants. There is a policy of maintaining strict confidentiality regarding participant information which must always be upheld. Reports To: Executive Assistant Location: 2471 Morris Ave. Bronx, NY 10468 Hours: 35 Hours/Week; Non - Exempt Schedule: 9:00am-5:00pm, On-site Major Duties: Supervisory Responsibilities: • Supervises (at least twice a month) and trains all front desk staff., • Ensures appropriate front desk coverage, directly providing coverage when needed., • Delegates and follows up on tasks assigned to each front desk staff., • Make certain all front desk staff respond to the administrative needs of programs housed at Morris, • Assume control of the Transitions, North Bronx and Family Counseling for School Success programs’ petty cash funds. Ensuring money is accounted for at all times., • Manages the sign out of agency Metro Cards and gift cards for staff and participants, • Submits check requests and receipts for reimbursement to agency’s fiscal department, troubleshooting problems as needed., • Reconcile the petty cash report received from the administrative assistant for the Belmont Prevention Program., • Prepare all paperwork related to petty cash, check requests, metro cards, gift cards, etc. for submission to the main fiscal department., • Prepare, order, track and distribute supplies needed for programs., • Addresses all building issues with appropriate staff and support departments at 7th Ave., • Coordinate monthly Morris Leadership Meetings to address building updates and address issues., • Coordinate quarterly Morris Building events with all staff to foster collaboration with other GSS programs., • Monitor performance of and schedule repairs for all program office equipment; reporting details to leadership in the building as needed., • Coordinate use of space within the building and ensure meeting spaces are available and prepared for staff and participants., • Communicate directly with agency support departments including Information Technology, Facilities, Human Resources, Payroll, and Finance to ensure the smooth operation of program business., • Collaborate closely with other administrative staff on site to uphold agency values and mission are always upheld and on display., • Provide clerical and administrative support to the Program Director for Bronx Transitions Program, which includes but is not limited to creating needed documents, opening, processing, and closing case record files, updating caseload report lists from State and City databases, contacting staff and participants to relay information, and maintaining files and logs for audit purposes., • Maintain appropriate utilization of state, city, and agency databases, including Connections and PROMIS., • Assist with program special events, including outreach, meeting set-up, building displays and decorations, etc., • Perform other duties as assigned., • Greet and announce participants, all GSS staff, and any visitors upon their arrival to the program location, ensuring they are warmly welcomed and attended to., • Provide clerical and administrative support to the Program Director and all program staff, which includes but is not limited to: answering phones, creating needed documents, transmitting faxes and e-mails, opening, processing, and closing case record files, updating caseload report lists from State and City databases, contacting staff and participants to relay information, and maintaining files and logs for audit purposes., • Assume control of the Transitions and North Bronx programs’ petty cash fund, manage the sign out of agency Metro Cards and gift cards for staff and participants, and submit check requests and receipts for reimbursement to agency’s fiscal department, troubleshooting problems as needed., • Reconcile the petty cash report received from the administrative assistant for Beacon and Belmont Prevention Programs., • Prepare all paperwork related to petty cash, check requests, metro cards, gift cards, etc. for submission to the main fiscal department., • Prepare, order, track and distribute supplies needed for programs., • Supervise receptionist and interns at Morris Ave. front desk., • Monitor performance of and schedule repairs for all program office equipment reporting details to all program directors in the building and Sr. Administrative Manager as needed., • Coordinate use of space within the building and ensure meeting spaces are available and prepared for staff and participants., • Communicate directly with agency support departments including Information Technology, Facilities, Human Resources, Payroll, and Finance to ensure the smooth operation of program business., • Provide support in developing on-line documents and templates including newsletters, mailing lists, statistical reports, special event flyers, etc., • Maintain appropriate utilization of state, city, and agency databases, including Connections and PROMIS., • Assist with program and agency special events, including outreach, meeting set-up, building displays and decorations, etc., • Collaborate closely with other administrative staff on site to uphold agency values and mission are always upheld and on display., • High School diploma required; some college preferred., • Three years of relevant office administration experience required., • Experience managing and reconciling money., • Bilingual in English/Spanish preferred., • Must be able to work assigned evenings as needed to support program activities., • Must be proficient in Microsoft Office suite, especially Excel and Outlook., • Ability to multi-task, prioritize responsibilities, and work collaboratively with program and agency staff., • Must have excellent verbal and written communication skills.

Job Description A well-established private equity firm is seeking a proactive Executive Assistant / Office Manager to provide high-level administrative and operational support to the senior leadership team while overseeing the day-to-day management of the firm's New York office. This role combines executive-level support with ownership of office operations, making it ideal for a resourceful professional who thrives in a fast-paced, high-performance environment. The ideal candidate has 5+ years of experience supporting senior executives within private equity, investment management, or financial services, and is adept at balancing executive support, team coordination, and operational oversight with discretion and professionalism. Key Responsibilities Executive Support * Provide dedicated administrative support to senior partners and executives, including complex calendar management, travel coordination, and meeting logistics * Prepare and edit correspondence, presentations, and meeting materials with a high level of accuracy and polish * Manage priorities, track follow-ups, and ensure timely execution on key deliverables * Coordinate investor and portfolio company meetings, conferences, and events, both domestic and international * Handle confidential information with sound judgment and discretion Office Management * Oversee daily office operations, including facilities, vendors, and supplies to ensure a professional and efficient work environment * Serve as primary point of contact for the firm's external vendors and building management * Support onboarding and offboarding processes for employees and contractors * Manage expense reports, invoice processing, and budget tracking related to office operations * Coordinate internal events, team meetings, and firmwide communications * Identify and implement process improvements to enhance efficiency and organization across the office Qualifications * Minimum 5 years of experience in an Executive Assistant or Office Management role within private equity, investment management, or financial services * Exceptional organizational and multitasking skills; able to anticipate needs and manage shifting priorities * Strong written and verbal communication abilities, with a professional and polished presence * High level of integrity, discretion, and confidentiality in handling sensitive matters * Proficient in Microsoft Office Suite; experience with expense and travel management systems preferred * Hands-on, proactive, and resourceful with a “no task too small” mentality * Ability to work both independently and collaboratively in a small, fast-paced office environment Compensation & Benefits * Base salary: $120,000 – $160,000 (commensurate with experience) * Annual discretionary bonus * Comprehensive medical, dental, and vision insurance * 401(k) with employer contribution * Generous paid time off and firm holidays * Opportunity to take ownership of office operations and contribute to a high-caliber, collaborative team

Our client, a boutique hedge fund, is seeking a Temp to Perm Executive/Personal Assistant to support the Founder and wife. The hours are 8am-5:30pm (flex for OT) and this role is in the office five days a week. Temp duration is approximately 3-4 months before conversion. Responsibilities: Support a Partner and wife with administrative duties (includes personal work) Book international & domestic travel including flights, hotels, and ground transportation Work closely with two Executive Assistants and provide backup coverage when needed Work in a fast-paced environment, demonstrating adaptability and problem-solving skills Prioritize and manage multiple tasks under deadlines, supporting strategic initiatives and special projects Handle sensitive information with utmost care and integrity Qualifications: Bachelor's Degree required Minimum of 3.0 GPA required 1+ years of administrative experience supporting Executive/Leader Excellent writing and communication skills Compensation/Benefits: Temp rate paid in line. Up to 110K -140K base depending on experience + bonus 100% employer paid benefits (medical, dental, vision) Free lunch and stocked pantry 401K with match after 6 months of employment 15 days PTO + NYSE holidays Annual company retreat Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a global investment and technology firm, is seeking a Senior Executive Assistant to join their team.They are looking for an individual who can remain organized and prioritize efficiently while managing multiple projects and assisting members of the C-Suite team in a fast-paced environmen

A PR firm with well-known clients is looking for an Executive Assistant to the President.The previous EA was there for 5 years.The company has 100 employees and an office in the Flatiron District that has an open plan and has a lounge area and a kitchen.The vibe in the office is team oriented.Provid

Responsibilities: * Provide administrative support including complex calendar management and scheduling across time zones * Coordinate domestic and international travel, including itineraries, reservations, and logistics * Manage expense reporting and reconcile reimbursements in a timely manner * As

Our client, a global private equity firm, located in Midtown, Manhattan, is looking for a Temporary Executive Assistant to support the Investor Relations team from early December through January (at least). This position will operate mostly on a hybrid schedule, requiring Monday-Thursday on-site with the occasional Friday in office from 9am-5pm daily with availability for overtime as needed. Pay rate up to $50/hour DOE. Responsibilities: Supporting a team of about six professionals, working closely with colleagues in both the US and UK offices Managing complex scheduling Coordinating investor meetings and due diligence sessions Arranging travel and hotel logistics for roadshows and conferences Maintaining accurate records in the firm's CRM system Experience: 5+ years of EA experience in finance or alternative investments Exposure to Investor Relations / client-facing position Strong communication and organizational skills The ability to stay calm under pressure Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

***Please note that this position requires Japanese proficiency Role Description Major Japanese Bank is seeking a highly organized and proactive bilingual Executive/Administrative Assistant to provide dedicated support to senior leadership team. This role is essential in ensuring seamless day-to-day operations, managing complex schedules, coordinating travel and meetings, and serving as a key liaison across departments. Key Responsibilities • Provide dedicated support to three senior executives overseeing middle and back-office functions • Managing schedule and calendar through Outlook • Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling • Arrange and book business travel, client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed • Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using CONCUR and COUPA • Order business cards, submit maintenance requests, and manage office supplies procurement • Coordinate food and beverage services for client meetings and make business dinner reservations • Support travel arrangements for senior executives visiting New York from the Tokyo head office Qualifications • Bachelor’s degree in business administration, Communications, or a related field (preferred) • This position is an on-sight position (Midtown Manhattan), remote work may be permitted with prior approval Skills • Strong collaboration skills and the ability to build positive relationships with other EAs • Proficy in Japanese and excellent written and verbal communication skills in English required. • Basic PC literacy including Microsoft Word, Excel, Power Point, PDF tools • Familiarity with CONCUR and COUPA preferred • Ability to multitask and prioritize effectively in a fast-paced environment • Flexibility to accommodate ad-hoc tasks or schedule changes • A forward-thinking individual who can manage tasks independently • Exceptional attention to detail and commitment to high-quality work Duration: 2025/12/01-2026/2/28

After undergoing a transformative restoration, The Waldorf Astoria.With a fresh, modern expression of its rich, authentic legacy, Waldorf Astoria provides guests the exceptional environment and the personalized attention of True Waldorf Service that creates unforgettable experiences for discerning t

Job Description The Project Superintendent is responsible for all field construction activities on the assigned project. All assistant superintendents, project engineers, labor foremen, etc. report to the PS on the job site. The PS is responsible for onsite field administration, supervision, coordination, and technical management of all construction operations, including direct supervision of all field construction personnel. The PS will be involved with the planning of the work, scheduling, logistics, coordination and execution of the work, safety, quality control, punch list, security of the site, and inspections approvals. The PS is a seasoned professional within the construction industry, and is an experienced superintendent in many disciplines. The PS is usually involved with the preconstruction services of a project, working from the home office, and with the construction and project close-out phases working from the site. Responsibilities • Monitor assigned project for conformance with the construction schedule, expected quality levels, and adherence to the company’s Standard Operating Procedures, • Oversee, manage, and document all day-to-day job site activities including OSHA safety compliance, • Direct field personnel according to the project plan and Vernon supervisory principles, • Provide leadership, advice, and assistance to field staff regarding materials, sequencing, scheduling, personnel and methods of construction, • Serve as an advocate for Field Operations, • Work with clients and architects throughout the project, responsible for developing relationships that generate client satisfaction, • Recruit qualified talent; mentor, coach, and train them to perform and ensure effective matching of talent to project scope. This includes Project Superintendents, Assistant Superintendents, Project Engineers, Labor Foremen, • Communicate issues, events, performance, and progress daily to the Project Manager, • Report any problems promptly to the Project Manager to facilitate the most cost-effective solutions, • Establish effective working relationships with clients and Vernon team members, • Request advice and assistance from the General Superintendent on matters pertaining to materials, sequencing, scheduling and personnel, • Actively participate in the development of business by supporting the Business Development Department as requested Project Start-Up/Turnover Meeting: • Identify pre-mobilization activities in conjunction with the Project Executive, General Superintendent, and the Project Manager, • Develop start-up schedule with Project Manager and send it to the Project Executive and General Superintendent for review Construction; Responsible for implementing all Vernon policies and procedures including: • Field Staff Assignments and performance evaluations, • Weekly site visits to evaluate conditions including safety and general presentation, • Ensure that field personnel are performing to established standards, • Oversee the development of the baseline schedule and monitor all project schedules for compliance, • Provide leadership in the monthly update and narrative process, • Confirm that workmanship and materials conform to plans and specifications, • Review project schedules during weekly visit, highlighting potential challenges, • Provide leadership in responding creatively to challenges to bring projects in on schedule and under budget where feasible Scheduling: • Assist in formulating and implementing construction schedules in the field, • Establish and implement the Project Baseline Schedule based on the project contracts and subcontractor input, taking into account any elements that might impact the schedule, • Maintain the schedule and ensure that work performed is consistent with the contract and will meet or exceed client expectations, • Update Project Schedule monthly, • Provide progress report with the two-week look ahead of schedule to the Project Manager and the field staff Safety: • Ensure that all subcontractors participate in a safety pre-construction meeting prior to starting work on the project, • Ensure that all subcontractors have a full set of MSD sheets on the project, as well as their site specific safety plan and current insurance certificate, • Review the project daily to ensure that all activities are being performed in accordance with all OSHA and governing requirements and the project site specific safety plan, • Review safety reports and injury data to assess safety performance on assigned projects, • Communicate clear expectations for safety to project teams, • Perform safety inspections, • Adhere to all Vernon Safety program requirements Quality Management: • Ensure that all pertinent benchmarks for the project are established and inserted into the baseline schedule, • Ensure that all 1st delivery inspections and Benchmark inspections occur per the baseline schedule so as not to impact the progression of the subsequent work, • Ensure that the inspections are approved, documented, and communicated to the project team Subcontractor Coordination and Site Management throughout the Project: • Review the project daily to ensure that all activities are being performed in accordance with the contract documents, ensure that products delivered to the site are in conformance with approved product data submittals, • Ensure that all subcontractors are working off of approved sets of submittals, shop drawings and coordination drawings, • Ensure that all bulletins, sketches and other documents are printed and provided to field staff onsite, • Schedule coordination meetings weekly with subcontractors, • Manage site pre-construction including pre-construction survey, job site utilization and staging plans, • Mobilize the field office and maintains the job site to Vernon standards, • Organize documentation of the job site for easy access and review, • Manage subcontractor performance to quality and ethical standards, • Work with PM to identify and resolve personnel issues and construction process revisions, • Manage all phases of the construction process including documenting and reporting site activities and progress, manage and assist with Job Site Utilization Plan Meeting Management: • Attend project turnover, mobilization, and project coordination meetings, • Attend/chair safety pre-construction meetings, • Attend/chair weekly foreman and safety meetings, • Attend/chair monthly schedule review meetings, • Attend/chair weekly subcontractor coordination meetings, • Attend closeout meetings, • Attend owner meetings, • Attend/chair subcontractor meetings and any others necessary to monitor and manage the project Administrative Management: • Complete and implement construction office checklists including emergency phone lists, • Complete daily reports and maintains logs of key activities, files, and shop drawings, • Manage the quality and condition of all material deliveries, • Maintain required safety reporting and all other required files to Vernon standards, • Insure that as-built working drawings are maintained as well as the current drawing log and revision log, communicating this to the subcontractors Project Closeout: • Manage subcontractor closeout, transfer of utilities, owner training, work list and punch list, • Ensure timely completion of punch lists, • Participate in the one-year warranty walkthrough, ensures timely completion of all issues and that appropriate records are kept Client Relationships and Meeting Management: • Attend all scheduled meetings necessary to monitor and manage projects, • Attend owner meetings as necessary and Project Team (PM/PE) meetings at least twice monthly, • Maintain continuous client contact to gauge performance perceptions, • Communicate relevant information to project teams, • Foster and maintain effective working relationships with team members Qualifications • Bachelor’s degree in Engineering or Construction Management is a preferred but not required, • Experience relative to size/scope of projects, • Minimum of 10-15 years of general contracting experience or working at CM at Risk firm, • NYC DOB Licensed Superintendent, • The ability to constantly multi-task and handle competing priorities between Vernon business needs, organizational issues, and sound customer relations, • Business judgment to negotiate the critical balance between budget and construction processes, • Proactive, not reactive – ability to foresee, anticipate and resolve issues before they happen, • Excellent organizational skills to manage the many details necessary for successful construction, • Ability to guide subcontractors through proper management and coordination, • Judgment to know when to appropriately escalate issues up the chain of command, • A strong sense of urgency and initiative, and the ability to quickly study complex issues, • Excellent problem-solving skills and the ability to confidently and decisively take action, • Excellent diplomatic and communication skills, able to interact effectively with senior management, clients, and subcontractors/vendors, and the ability to handle and resolve conflict effectively in a firm but fair manner, • Applicable licenses, • Excellent team development skills and leadership abilities, • Strong ability to partner with the Project Manager and staff, • Committed to excellence, • Self-motivated and self-confident, • Capable of dealing with ambiguity and tight work oversight, • The ability to manage and embrace change. Respond and adapt to new processes, • Strong attention to detail, • Strong ability to partner with the Project Manager and staff, • Candidate must possess Vernon’s Core Values: Leadership & Teamwork, Innovation, Integrity, Quality, Relationships, Safety, • Experience working for New York State and New York City agencies (DASNY, OGS, SUCF, DDC, SCA, NYCHA, NYCHH, etc.)

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home. Responsibilities Include: • Provide comprehensive administrative support, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Prepare presentations and other materials for meetings, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Coordinate domestic travel arrangements, • Process and track expense reports, • Personal assistant tasks as needed Qualifications Include: • Bachelor's Degree preferred, • Minimum of 4 years of administrative experience, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Ariel Property Advisors Overview Ariel is one of New York City’s fastest growing commercial real estate advisory firms. The company provides marketing and consultative services to institutions and private clients throughout the NY metropolitan area and maintains sharp focus on multifamily properties and development sites. Ariel believes that outstanding performance originates from long-lasting relationships with key industry contacts and an exceptional understanding of real-time market data. The company is structured to meet this ideal and produce outstanding results through three complementary groups that address these elements—Investment Sales, Capital Services and Investment Research. Executive Assistant We are seeking an Executive Assistant to provide comprehensive support to our Company President and Executive Partners. This pivotal role requires exceptional organizational abilities, meticulous attention to detail, and the capacity to manage a wide range of administrative tasks. The ideal candidate will also be a collaborative team player, contributing to the overall efficiency and effectiveness of our administrative operations. In this role you will be part of the Administrative team, supporting various tasks and projects. This is an excellent opportunity to work closely with senior leadership and play a key role in the success of our organization. Role responsibilities: Company President • Manage and maintain the company President's complex calendar, including scheduling meetings, appointments and coordinating associated activities., • Prepare proactive daily reminders for calls, emails, and follow-up items, as well as processing mail., • Provide comprehensive administrative support including assisting with personal errands., • Organize and sort important documents, and provide light bookkeeping support., • Support Executive Partners, including managing calendars, scheduling meetings and coordinating associated activities., • 3-5 years of proven experience providing administrative support at the Executive level., • Bachelor's degree / Associate's degree preferred, or equivalent relevant experience., • Proficiency in Google Workspace, specifically calendar management., • Excellent organization and time management skills, and the ability to prioritize tasks effectively in a fast-paced environment., • Attention to detail and strong problem-solving abilities., • Proactive and able to anticipate needs and take initiative independently., • Excellent written, verbal and interpersonal communication skills., • Experience managing small to medium-scale projects or tasks with minimal supervision. Compensation: Comprehensive compensation package including annual bonus, 401(k), health / disability benefits and a generous time off policy.

Executive Assistant to the CEO Bravo Capital – New York, NY About Us Bravo Capital is an award-winning private real estate lender, recognized for its expertise in bridge-to-HUD financing, mezzanine loans, and preferred equity solutions. Since 2021, we have originated more than $1.8 billion in real estate debt with a disciplined focus on multifamily and healthcare assets. Our reputation is built on performance, creativity, and trust. We operate at the highest standards of execution, partnering with leading investors and developers to deliver tailored financing solutions. At Bravo, excellence is not optional—it is expected. The Role We are seeking an Executive Assistant to directly support our CEO. This is a high-exposure role at the center of the firm, ensuring the CEO’s time and focus remain tightly aligned with Bravo’s most important priorities. The EA will manage the CEO’s calendar, coordinate business and personal travel, and handle sensitive matters with discretion. Beyond logistics, you will have opportunities to contribute to select corporate and strategic initiatives, offering insights and problem-solving support to help move the business forward. This position is ideal for an ambitious early-career professional who thrives in fast-moving, high-performance environments. For the right candidate, this role is a launchpad into broader opportunities as Bravo continues its rapid growth. The role will report to the Chief of Staff. Responsibilities • Manage and optimize the CEO’s calendar, balancing internal, external, and personal priorities, • Plan and coordinate complex business and personal travel itineraries, • Anticipate conflicts, resolve scheduling challenges, and keep priorities aligned, • Act as a trusted partner, handling sensitive matters with the highest discretion, • Serve as a key liaison between the CEO and internal/external stakeholders, ensuring clarity and follow-through on critical initiatives, • Contribute to corporate and strategic problem-solving efforts when invited, • Bring clarity, order, and execution discipline to a high-intensity, elite finance environment What We’re Looking For • 2–4 years of experience in a high-performance support or operations role (finance, consulting, or comparable industries preferred), • Exceptional organizational skills, mastery of scheduling and travel planning, and strong written and verbal communication, • Ambition to grow, thrive, and contribute at both a tactical and strategic level in an environment that demands excellence, • A standard of excellence in every facet of work and a strong commitment to professional growth Why Bravo At Bravo, performance drives opportunity. Joining as Executive Assistant to the CEO means more than managing logistics—you will be embedded in the leadership of a premier finance platform, with direct exposure to strategy, execution, and decision-making at the highest level. This is a rare opportunity to learn directly from senior leadership, accelerate your career, and contribute to the growth of an elite real estate investment firm that rewards merit, demands excellence, and prizes trust above all.

Whether you have a passion for helping customers and want to expand your experience or you want to coach and inspire your colleagues there are many different career paths within our organization at TD and were committed to helping you identify opportunities that support your goals. Time Management,

Were expanding our support team to include an Executive Assistant. Executive Assistant or in a similar senior administrative role. Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft

Our client a confidential and rapidly scaling startup tech company is seeking a high-energy Executive Assistant to support a dynamic C-suite executive within their fast-growing New York office. Executive Assistant to C-Suite Executive. Maven Recruiting Group participates in E-Verify and will provide

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced exciting and growing organization.

Our past present and future team will tell you that BPCM is extremely strong at balancing a fast-paced high-achieving environment with a strong community and individual care. BPCMis looking for a talented candidate to join our growing Travel Wine and Spirits team as an Assistant Account are looking

Administrative Assistant (Japanese Language).Kindly share your most updated resume.Seeking a highly organized and proactive Executive/Administrative Assistant to provide dedicated support to our senior leadership team.This role is essential in ensuring seamless day-to-day operations managing compl

Coordinate with Design Merchandising Product Development and Marketing to prepare the space and anticipate needs for lookbook shoots. Manage and coordinate bi-weekly Design and cross-functional team meetings including scheduling preparing agendas distributing materials and taking minutes. Excellent

Do you believe that details matter and want to be part of a growing global team.If you enjoy working in an environment that fosters career development ownership with opportunity to optimize processes this is the role for you.We are looking for a bright well organized and self-motivated Executive Ass

Title: Executive Assistant (Bilingual Spanish).Length: 6-months (possible extension and possible conversion).Bilingual - fluent Spanish (written speaking and business acumen); this role will interact with Latin America Markets team members.Manage daily calendars for senior leaders demonstrating

New York New York United States of America.TD is committed to providing fair and equitable compensation opportunities to all colleagues.Growth opportunities and skill development are defining features of the colleague experience at TD.Our compensation policies and practices have been designed to all

Executive Administrative Partner to the CEO. The Executive Administrative Partner will serve as a key business and personal confidant to the CEO acting as an extension of their decision-making and vision. Proven experience in a senior administrative or business support role preferably with experienc

New York New York United States of America.TD is committed to providing fair and equitable compensation opportunities to all colleagues.Growth opportunities and skill development are defining features of the colleague experience at TD.Our compensation policies and practices have been designed to all

As one of the Assistant Kitchen Managers at Terra - Eat Better Food, you will be hands-on in every part of ensuring a smooth kitchen operation, executing our high standards of. Assistant Kitchen Manager) in a QSR, fast-casual, or high-volume restaurant. Collaborate with the Executive Kitchen Manager

Known as the assistant to the head chef or the head chef’s second in command, these skilled individuals perform a range of duties including planning menus, training new staff, expediting, and recording inventory. Taste, checking and help the executive chef to keep operations running smoothly.

Executive Team, supporting the growth and success of Motek’s New York market.This role will involve frequent travel to restaurant locations and construction sites to monitor progress, coordinate with contractors and vendors, and report updates back to leadership.The ideal candidate is proactiv

M/WBE Construction Management firm celebrating over 34 years in the industry is seeking a full-time Executive Assistant.Executive Assistant for senior this position you will play a pivotal role in supporting our senior leadership team.You will be responsible for providing comprehensive administrati

We believe in the power of diverse perspectives and the unique blend of lived experiences non-traditional education pathways practical know-how and a variety of skills and abilities that each candidate brings to the table. The City of New York is an inclusive equal opportunity employer committed to

The Executive Assistant partners closely with colleagues across the organization and with the HR and Finance leadership teams to ensure that operations run smoothly and that key commitments and deliverables are met. Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft W

If youre ready to make a significant impact in a company that values innovation collaboration and your personal growth we cant wait to welcome you to Dataiku! And if youd like to learn even more about working here you can visit our. Time Management,Microsoft Office,Organizational skills,Microsoft Ou

The responsibilities of the Executive Assistant II include overall support to senior executive leadership in day-to-day operations. Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft

The NYS Public Employees Federation (PEF) is a diverse and powerful New York State labor union committed to creating a better life for our members. We represent over 55,000 professional, scientific, and technical workers in NYS government. Members include healthcare, education, corrections and supervision, youth services, direct care, and other professional titles. Position Summary: Under the direction of the Statewide Field Services Director, the Nurse Coordinator will be responsible for aiding internal membership campaigns intended to empower PEF nurses and HCPs to work together to ensure that their professional goals can be realized. Responsible for identifying, investigating, recommending, and implementing a course of action intended to resolve the workplace matters of great concern to PEF's nurses and HCPs. Serves as the lead for the Protest of Assignment database. The plan will include a Labor/Management, Legislative, Contract, Legal and Educational component working with the field reps assigned to the facility. Lead in the development of the communication network between HCPs and nurse members, field staff, any applicable departments within PEF to insure and enhance the internal flow and exchange of information. Keep appropriate staff informed of hot topics in a timely manner. The position is a mix of travel across New York State and office-based work (office location is based in Albany, NY or New York City). Job Responsibilities: • Reads all Protest of assignment submissions and forwards to the appropriate council leader and field representative. Calling said resources when issue is time sensitive., • Assists the Statewide Nurses Committee with the development and implementation of short- and long-term goals., • Acts as liaison between the Nurses Committee and Article 44 committee with the departments and resources of PEF., • Assists the Statewide Nursing committee with Convention activities such as nurses’ luncheon and the nurse’s booth., • Assists the Statewide Nursing committee with education and lobby day., • Attend statewide labor management meetings for facilities who employ Nurse and HCPs., • Tracks proposed nursing and healthcare related Federal and State Legislation and changes in rules, regulations and agency policy and analyzes for their impact on nursing membership., • Provides organizational development assistance to nurse and HCP members in conjunction with elected leaders, field, and organizing staff as needed., • Supports efforts to address specific organizational issues affecting nurses and HCPs in collaboration with field staff., • Provide organizational assistance to Divisions with a high level of turmoil amongst their nurses and or HCPs. in conjunction with the Regional Coordinator., • Initiates and improves information exchange between nurses/HCPs and PEF., • Acts as an informational resource to non-Division "pockets" of PEF members., • Assists in the development of local, regional, and statewide L/M nurses and HCPs committees., • Assists in the dissemination of technical and policy decisions made by the Administration., • Attend staff and Executive Board meetings., • Files reports and memos, as requested., • Keeps him or herself informed on the general policies and purposes of PEF and informed on the general developments in the field of public employee labor relations with particular emphasis on laws, decisions, and developments affecting nurses and HCPs., • Acts as a resource person for stewards, Executive Board members and officers concerning nurse and HCPs issues., • Communicates, publicizes, and encourages the purposes, policies, and goals of PEF in person or via zoom meetings., • Keeps the Director informed of all worksite issues in assigned responsibilities in a timely manner., • Attends training programs, workshops, and seminars as required., • Perform assignments on an "as needed" basis to specific sites or situations during crisis periods at the direction of the Director or Assistant Director., • Other duties as assigned., • Consistent and reliable attendance. Qualifications: • Must be a Registered Nurse (licensed through NY State)., • Experience as a union official and/or staff representative who is skilled in grievance handling, organizing, Taylor Law procedures, and the negotiations process., • Ability and willingness to work flexible hours and travel to worksites across the state and stay overnight when the need arises., • A driver’s license and access to a vehicle is required. Successful candidate must demonstrate: • Strong interpersonal skills and ability to effectively communicate (both written and verbal) with staff, union members, our executive team, and elected union officials., • Proficient in public speaking/presenting in small and large groups., • Strong computer skills (Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint)., • Ability to work independently and collaborate with various team members., • Strong organizational skills including time management and attention to detail. Salary and Benefits: Salary Range – Albany: $70,391.00 (minimum) - $100,912.00 (maximum). Salary Range – NYC: $75,748.00 (minimum) - $106,269.00 (maximum). • The salary listed above includes the downstate adjustment for NYC * In addition, a transportation allowance is provided for this position: $290/bi-weekly (Albany) or $306/bi-weekly (NYC). Under a collective bargaining agreement, PEF offers excellent benefits, such as: • Health insurance with Health Reimbursement (HRA), • Employer paid dental and vision insurance, • Flexible Spending Plan (FSA), • Employer paid life and long-term disability insurance, • 401-k with safe harbor contribution, • Pension plan through SEIU, • Paid holidays, vacation, sick, and personal time, • Tuition reimbursement and on-going professional development

W2 ContractEnglewood Cliffs, NJONSITE$30-35/hr** Top Must-Have Skills • Exec Admin Experience, • Bilingual in Korean and English Required, • Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work., • Prepare invoices, reports, memos, letters, financial statements, and other documents., • File and retrieve corporate documents, records, and reports., • Open, sort and distribute incoming correspondence, including faxes and emails., • Bachelor’s Degree required, • 3+ years’ Executive Administrative experience required, • Verbal and written communication, multi-tasking, customer service and interpersonal skills., • Ability to work independently and manage one's time., • Ability to keep information organized and confidential., • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

Administrative Assistant – Executive Office, Medical Group Full Time | Mon - Fri Brooklyn, NY THE BEST CAREERS. RIGHT HERE @ BROOKLYN’S LEADING HEALTHCARE SYSTEM. MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES Maimonides Health is Brooklyn’s largest healthcare system, serving over 250,000 patients annually across three hospitals, 1,800 physicians and healthcare professionals, and more than 80 community-based practices and outpatient centers. Our Physician Organization includes: • Faculty Practice: Over 600 providers, 1,500 staff, and 275,000 annual visits Key Responsibilities: Executive Support • Manage complex calendars, coordinate high-level meetings across departments and external partners, • Prepare agendas, take minutes, and follow up on action items, • Handle confidential correspondence and communications on behalf of the SVP and other members of the Physician Enterprise Team, • Physician Communication & Engagement, • Assist in developing and distributing internal communications to physicians and practice leaders, • Support planning and execution of physician town halls, leadership forums, and strategic events, • Maintain contact lists and communication channels for rapid outreach Administrative Operations • Process expense reports, check requests, and timecard approvals, • Maintain filing systems, office supplies, and departmental records, • Liaise with HR, Finance, and Operations teams as needed Special Projects • Support strategic initiatives and cross-functional projects as assigned, • Assist with data collection, presentation development, and project tracking, • Coordinate logistics for site visits, retreats, and executive planning sessions We Require: • HS Diploma required; Bachelor’s Degree preferred, • 2–3 years of experience supporting senior executives or physician leadership, • Strong interpersonal and written/verbal communication skills, • High proficiency in Microsoft Office (Excel, PowerPoint, Outlook), • Ability to manage multiple priorities in a fast-paced environment, • Experience in healthcare or physician group operations is a plus Salary: $70,000-75,000/yr We offer comprehensive benefits including a 403 (b) retirement plan. Administrative Assistant, for immediate consideration, please apply now! Maimonides Medical Center (MMC) is an equal opportunity employer.

About Us At ESU, we believe that every fruit has a story — grown in the regions of the world where it develops its best flavor and character. Our mission is to bring those stories to life by delivering the freshest, most flavorful produce from global fields to family tables. We’re an industry leader in fresh produce — specializing in citrus, pomegranates, berries, grapes, ginger, pineapples and other key categories — and we owe our success to our people. Every team member contributes to our mission with dedication, creativity, and passion. At ESU, we work hard, support one another, and celebrate the joy of bringing the best flavors of the world to families every day. It’s a place where teamwork and growth come naturally — and where your career can truly take root. About the Role As an Office Administrator, you will play a central role in keeping our daily operations running smoothly. From coordinating schedules and managing communication to supporting HR and finance activities, you’ll be the backbone that helps our teams stay organized, connected, and efficient. This is an excellent opportunity for someone who loves structure, enjoys helping others, and takes pride in making a workplace operate seamlessly. You’ll work closely with our leadership and gain hands-on experience in multiple areas of the business — all while developing skills that can grow into a long-term career. Key Responsibilities are as below, but are not limited to: Office & Administrative Support • Manage Company assets, third party services, and expenses., • Serve as the first point of contact for calls/emails, visitors, and vendors — ensuring a warm, professional experience., • Manage events, coordinate meetings, and travel arrangements for the team., • Organize and maintain company files, correspondence, and office supplies. HR & People Support • Assist with onboarding new employees, preparing welcome materials, and maintaining HR records., • Track attendance, time-off requests, and assist in payroll preparation., • Support employee engagement activities and internal communications. Finance & Reporting • Process invoices, receipts, and expense reports in collaboration with the accounting team., • Support data entry, filing, and document organization for financial records., • Assist in maintaining department reports and tracking budgets or purchases. Operations Coordination • Partner with procurement, logistics, and sales departments to keep daily activities on track., • Support cross-departmental communications and project follow-ups., • Help identify opportunities to improve workflows and office systems. Qualifications Experience: • 1–2 years of experience in Office management, administrative assistant, or executive assistant preferred. Skills That Help You Succeed • Organization & Attention to Detail – You take pride in keeping things in order and ensuring nothing slips through the cracks., • Communication & Professionalism – Clear, warm, and courteous in person and in writing., • Initiative & Problem-Solving – You notice what needs to be done and take action before being asked., • Team Collaboration – You work well with others and enjoy supporting a common goal., • Technology Skills – Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with business systems is a plus., • Customer Service Mindset – You enjoy helping people and creating a positive impression for everyone who interacts with ESU. Why You’ll Love Working Here • A team that values growth, collaboration, and respect., • Opportunities to learn about multiple departments and the inner workings of a global business., • A company culture that appreciates your initiative, reliability, and care. Equal Opportunity Statement ESU is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, or sexual orientation), national origin, age, disability, veteran status, or any other legally protected status.

Morris Heights Health Center is seeking an exceptionally organized and proactive Executive Assistant to provide high-level support to our Chief Intelligence and Strategy Officer (CISO). This position is central to ensuring the smooth execution of strategic initiatives and operational excellence across the Office of Intelligence and Strategy. The ideal candidate will demonstrate sound judgment, professionalism, and discretion, with the ability to thrive in a fast-paced, dynamic healthcare environment. This role requires a balance of tactical execution and strategic coordination perfect for someone who excels in managing complexity while maintaining precision and confidentiality. Key Responsibilities • Manage the CISO’s calendar, schedule, and meeting logistics with a strong sense of prioritization., • Coordinate and monitor strategic projects, ensuring follow-up and accountability., • Prepare reports, presentations, and correspondence on behalf of the CISO., • Handle domestic and travel arrangements and event logistics., • Serve as the liaison between the CISO, executive leadership, and external stakeholders., • Bachelor’s degree or equivalent experience required., • Minimum of 3 years in executive-level administrative support, preferably in healthcare, technology, or strategy settings., • Proficiency in Microsoft 365, Teams, and project tracking tools., • Strong written, verbal, and interpersonal communication skills., • Proven ability to handle sensitive information with discretion and professionalism., • Highly organized, self-directed, and adaptable to shifting priorities., • If you are a forward-thinking professional who thrives in a mission-driven, innovation-focused environment, we’d love to hear from you.ls

THE CLIENT Our team is working on an Executive Assistant to support the CEO of two growing businesses: a venture capital firm and a company focused on highlighting leaders in business and investing. This role is central to the day-to-day operations of both organizations and offers the opportunity to work closely with a founder in a fast-paced, high-performing environment. ROLE OVERVIEW This is a high functioning position based in New York City, with occasional travel to a nearby office in Greenwich, Connecticut. The Executive Assistant will manage scheduling, travel, logistics, and communications, and will help maintain a high standard of service across internal and external interactions. RESPONSIBILITIES • Manage complex scheduling and calendar coordination across time zones, • Book and oversee national and international travel, working with external travel partners, • Coordinate meetings, guest bookings, and logistics for interviews and recordings, • Communicate regularly with the CEO to stay ahead of upcoming commitments, • Host guests at the New York office and manage the Greenwich office (including mail and light stocking), • Plan logistics for team offsites, including accommodations and dining, • Oversee gifting and branded merchandise programs, • Reconcile expenses and manage reimbursements, • Support ad hoc projects and operational needs QUALIFICATIONS • Minimum 2 years of experience in executive support roles, ideally in finance or client-facing environments, • Strong organizational and communication skills, • High level of responsiveness and attention to detail, • Comfortable handling confidential information, • Professional, reliable, and able to work independently, • Proficient in email and calendaring tools, • Able to prioritize and adapt in a fast-moving environment they use Google Workspace shop COMPENSATION & BENEFITS • Base salary: $100,000–$160,000 depending on experience, • Hybrid schedule, • Full benefits package included Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Job Title: Administrative Assistant Location: Brooklyn, NY 11214 About Us: EA Holdings is a New York–based family investment office. We deploy flexible, patient capital into enduring businesses and real assets. Our approach reflects decades of operating experience across supply chains, industrials, distribution, and property markets. Role Overview: We are seeking a proactive, detail-oriented Administrative Assistant to provide high-level support across executive administration and project coordination. This role requires someone who can manage schedules, coordinate projects, track deliverables, and act as a key liaison between internal teams, clients, and vendors. Key Responsibilities: • Manage and maintain executive calendars, schedules, and appointments., • Assist in planning, coordinating, and tracking project timelines, milestones, and deliverables., • Prepare, edit, and maintain project documentation, reports, presentations, and correspondence., • Coordinate meetings, conference calls, and travel arrangements for executives and project teams., • Serve as a liaison between executives, internal teams, clients, and vendors., • Track deadlines, dependencies, and follow-ups across multiple projects., • Implement and maintain organized office and digital filing systems for projects and administrative tasks., • Support process improvements to enhance efficiency and accountability across projects and operations., • Handle confidential and sensitive information with discretion. Qualifications: • Proven experience in administrative support or project coordination, preferably in a fast-paced or high-level environment., • Strong organizational, multitasking, and time management skills., • Experience with project management tools (e.g., Asana, Trello, Monday.com, or similar)., • Excellent written and verbal communication skills., • Proactive, detail-oriented, and capable of managing multiple priorities independently., • Professional demeanor and ability to work collaboratively with diverse teams. What We Offer: • Competitive salary and benefits., • Opportunities for career growth in project management and operations., • A collaborative, fast-paced work environment where your contributions make a direct impact. How to Apply: • If you are an organized, proactive professional with a passion for project coordination and administrative excellence, apply via LinkedIn.

JOB SUMMARY: We are seeking a highly skilled and detail-oriented Executive Assistant to support executives at our busy, fast-paced community hospital in Queens, NY. This pivotal role requires someone who thrives in a dynamic environment, possesses exceptional organizational skills, and demonstrates the ability to manage complex calendars, coordinate meetings, and communicate effectively with hospital leadership staff, and external stakeholders. The ideal candidate will have a polished presence, superb verbal and written communication skills, and the ability to handle sensitive and confidential information with discretion. KEY RESPONSIBILITIES: • Calendar Management:, • Oversee executives’ calendars by scheduling and prioritizing meetings, appointments, and events. Ensure that all details are accurate, and timelines are adhered to, • Meeting Coordination:, • Coordinate logistics for meetings, including room reservations, agendas, participant invitations, and preparation of materials., • Ensure executives are fully briefed ahead of time for each engagement., • Verbal and Written Communication:, • Act as the primary point of contact for internal and external communications on behalf of the executive-suite. This includes drafting and reviewing correspondence, taking and transcribing minutes, and preparing reports or presentations., • Must demonstrate excellent writing and editing skills to craft clear, professional communication., • Travel and Event Planning:, • Organize travel arrangements for executives, including flights, hotels, and transportation, and ensure travel schedules align with meeting commitments., • Assist with planning and coordinating hospital events, conferences, and special functions., • Relationship Management:, • Foster and maintain professional relationships with hospital staff, board members, physicians, patients, and external stakeholders., • Represent the executives with professionalism, tact, and diplomacy., • Confidentiality and Discretion:, • Handle sensitive information with the highest degree of confidentiality and professionalism, ensuring that all private and hospital-related matters are protected., • General Administrative Support:, • High School Diploma/GED is the minimum education requirement for this role, which must be coupled with at least 8 years of experience as an Executive Assistant, • Associates and/or Bachelor’s Degree is the preference for this position., • Minimum of 5 years of proven experience as an executive assistant, administrative assistant, or similar role supporting C-suite executives, ideally in a healthcare or fast-paced environment., • Notary public preferred., • Exceptional written and verbal communication skills, with a keen attention to detail and the ability to convey information clearly and professionally., • Strong organizational and time-management abilities, with a demonstrated ability to manage multiple competing priorities., • Polished presence, with the ability to interact professionally with all levels of the organization and external stakeholders., • Expertise in calendar management, meeting coordination, and travel arrangements., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite., • Ability to maintain confidentiality and exercise discretion in all aspects of the role.

Our client, a top global private equity firm, is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executive when the Admin is out of the office and provide coverage with overflow tasks. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed. Responsibilities: • Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met., • Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures, • Screen incoming calls and greet guests in a professional and courteous manner, • Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination, • Schedule and organize conferences and off-sites including all related logistics, • Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes, • Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system, • Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed, • Provide phone coverage and back up assistance, • BA/BS degree preferred, • 5+ years of administrative support experience or training, or equivalent combination of education and experience, • Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines, • Ability to shift gears independently and demonstrate flexibility in different coverage assignments, • Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action, • Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations, • Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required, • Team-oriented and collaborative attitude is a must, • Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint, • Working knowledge of office administrative procedures and operating standard office equipment, • Experience supporting a group of executives in a corporate environment highly preferred, • Experience in finance industry is a preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Executive Assistant & Office Manager Investment Banking/Financial Services New York, NY Base $120-140 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Executive Assistant & Office Manager (EA / OM) role at represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations. Responsibilities • Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management, • Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting, • Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding, • Support business development, talent acquisition and firm development efforts as needed, • Contribute to creating a high-performing and inclusive culture, • Plan New York office and firm wide events, • Serve as the culture keeper for the office, • Share and manage best practices, • Bachelor’s degree from a top undergraduate program, • Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy, • Excellent written and verbal communication skills including strong e-mail etiquette, • High degree of maturity with a proven ability to interact with senior executives, team members and external partners, • Experience with Concur and / or Intapp preferred, • Experience with office moves and / or build outs preferred, • Ability to successfully work in a small, collaborative team environment, • Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting, • Proven track-record of success in high pressure, time-constrained environments, • Top-tier organizational skills and attention to detail, • Self-starter and entrepreneurial spirit

Executive Assistant to CEO Location: New York, NY (Hybrid: in-person + remote) Company: Little Ray Media About Little Ray Media Little Ray Media is a New York–based production company dedicated to financing, developing, and producing premium content that amplifies women’s stories and empowers female storytellers. Founded in 2022, LRM’s first projects include Bad Genius (Hulu, 2025) and Charlie Harper (TIFF 2025). The Role We’re looking for a highly organized, resourceful, and proactive Executive Assistant to work directly with our founder & CEO. This role is ideal for someone who thrives in fast-paced, creative environments, has a sharp eye for detail, and can juggle everything from scheduling and travel to script coverage. This role offers a unique opportunity to learn every side of the entertainment business — development, production, and the operations of a growing media company. Responsibilities · Provide day-to-day executive support to the CEO, including managing calendar, scheduling meetings, booking travel, and handling correspondence. · Assist with project management across film/TV development, production, and company initiatives. · Coordinate with external partners, talent representatives, and collaborators. · Conduct research and prepare materials as needed for meetings, pitches, and production. · Support on-set production needs when applicable. · Help maintain company organization systems and ensure deadlines are tracked. · Occasionally assist with personal scheduling/logistics. Qualifications · 1–3 years of experience in an assistant, coordinator, or project management role is preferred (entertainment, media, or agency experience a plus). · Strong organizational skills, attention to detail, and ability to multitask. · Excellent written and verbal communication skills. · Comfortable balancing creative and administrative work. · Proactive, adaptable, and able to anticipate needs before they arise. · A passion for film, TV, and storytelling — especially women’s stories — is essential.

Executive Assistant to the CEO/Founder and C-Suite/Office Manager, Well-Financed AI Start-Up, Union Square, NYC Our client, a well-financed growing AI firm that serves the healthcare sector is looking for an Executive Assistant to support CEO and C-Suite Executives as well as be the “go to” to manage their new office space. The successful candidate will work closely with the senior executives to ensure the smooth running of daily operations and provide “high touch ”administrative support. The ideal candidate is high- energy, pro-active, detail-oriented and tech-savvy. This is an in-office position 5 days a week with possibly some flexibility 1 day a week depending on what’s going on. About the Job: • Support the CEO with calendar management and meeting scheduling understanding shifting priorities; Manage calendars for Executive Team, particularly for internal meetings, • Arrange domestic and international travel arrangements and itineraries, • Handle C-Suite and office expenses, • Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology, • Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech, • Help prepare for road shows and conferences, • Arrange special events, team events, outings and dinners internal and external, • Order office supplies snacks, • Special ad hoc projects, • 3-5 years of experience as an Executive Assistant to C-Suiet Executives, preferably in Tech or Finance, • Bachelor’s Degree, • Very detail oriented and organized with good project management skills, • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence, • Excellent with Google Workspace and new technology, including AI; excellent written and verbal communication skills, • Team oriented and responsible; warm engaging with a “client focused” personality

Executive Personal Assistant to Entrepreneurial Principal, Global Real Estate and Hospitality Investment and Development Firm, Meatpacking District, New York, Hybrid Our client, an entrepreneurial principal of a global real estate hotel and hospitality investment and development firm is looking for an Executive Personal Assistant to support and be a true “right hand” to him. The ideal candidate has 5+ years as an Executive Personal Assistant to a global executive in the C-Suite, has a “high touch” hospitality mentality and is well-traveled with a worldly global perspective. The candidate must be adaptive in a dynamic environment, be tech savvy, detail-oriented with strong project management skills. This is a hybrid position, 4 days in a new office that is planned to be in the meatpacking district, New York City. Some international travel may be required depending on the needs of his business a few times a year. About the Job • Manage the principal’s calendar; schedule appointments, and coordinate and prioritize meeting schedules, personal and professional., • Manage complex domestic and international travel arrangements including detailed itineraries., • Coordinate and prepare materials and presentations for investment road shows and business meetings, internal and external, including agendas; attend some meetings when needed, take notes, • Prioritize inbox and craft emails and other correspondence on the principal’s behalf, • Track and follow up on action items and project initiatives for the principal and leadership team, • Plan special events, make reservations for lunches, dinners that will be all over the world, particularly in India and Dubai, • 5+ years supporting a Global HNW C-Suite executive, preferably in the real estate, hotel/ hospitality space, • Bachelor’s degree, • Proactive with a take initiative mindset, • Very organized and detail-oriented with great project management skills, • Excellent Microsoft Office Suite skills; tech savvy with an interest and knowledge of AI and how it can improve processes, • Exceptional writing skills, • Discreet, and trustworthy, • A warm calm personality that likes to make sure everything is done with a ‘high touch” mentality and gas a global worldly perspective. Competitive Base Salary, Discretionary Bonus, Comprehensive Health Benefits,

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role – Midtown Manhattan, NYC HQ Overview Our client, a well established and fast-growing luxury brand management firm based in Midtown Manhattan, is seeking an Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic environment. This role is ideal for a candidate with a proven track record of supporting senior executives. You’ll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. This is a full-time, permanent position - offering excellent benefits, bonus as well as company stock in the firm. Core Responsibilities • Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization, • Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion, • Draft, edit, and manage executive-level correspondence, reports, and internal communications, • Track cross-functional projects, key deliverables, and action items to ensure seamless execution, • Coordinate domestic and international travel arrangements and detailed itineraries, • Process expense reports and handle time-sensitive administrative requests Qualifications • Hands on experience supporting a C-suite executive in a fast-paced, professional environment, • Exceptional communication skills (written and verbal) with executive presence and professionalism, • Strong organizational abilities with the capacity to manage multiple priorities, • High degree of discretion and sound judgment when handling confidential matters, • Tech-savvy and proficient in Microsoft Office and other business platforms, • Calm under pressure, proactive, and solutions-focused What’s Offered: • Annual bonus, • Equity participation / Significant shares of Company Stock, • 401K with employer match, • Comprehensive medical, dental, and vision insurance, • Generous PTO and paid holidays, • Exceptional team culture with long-term growth opportunity