Legal secretary jobs in New Orleans, LouisianaCreate job alerts

Job Description We are looking for a Legal Secretary to support a busy legal team through a short-term contract to permanent opportunity in New Orleans, Louisiana. This position blends administrative coordination with hands-on legal support, making it ideal for someone who can manage shifting priorities while maintaining accuracy and consistency. The role will assist with court-related filings, document preparation, office operations, and general support for attorneys and paralegals in a legal services environment. Responsibilities: • Prepare, organize, and send legal correspondence, court documents, and other materials to the appropriate recipients in a timely manner., • Deliver and submit documents to courts, law offices, and other external parties while ensuring deadlines and filing requirements are met., • Support attorneys and legal staff with dictation, transcription, drafting assistance, and preparation of pleadings and related documentation., • Manage court filings, including electronic filing and submission processes across various jurisdictions, and provide backup support to paralegal functions as needed., • Enter time records, assist with billing-related tasks, and help maintain organized documentation for accounts receivable and cost tracking., • Perform administrative support such as scanning, copying, large-volume print production, note taking, and maintaining well-organized files and binders., • Assist with document review, basic legal research, exhibit preparation, and compilation of case materials for attorney use., • Handle incoming and outgoing mail, process file intake in the file room, and keep records and physical documents organized and accessible., • Monitor office supply levels, order needed materials, and maintain shared spaces such as the copy room and break room for daily operations., • Experience in a Legal Secretary, Legal Assistant, or similar law office support role., • Working knowledge of court filing procedures, including e-Filing across different courts., • Ability to prepare, proofread, and organize legal documents with strong attention to detail., • Proficiency in calendar coordination, administrative support, and handling multiple priorities in a deadline-driven setting., • Experience with dictation and transcription in a legal or office environment., • Familiarity with billing support, time entry, and general law office administrative processes., • Strong communication skills and the ability to work effectively with attorneys, paralegals, court personnel, and external contacts.

Job Description Are you an experienced Notarial Secretary or Legal Assistant with residential closing experience that has dreamed of finding the last job you will ever want or need? SRS has the job for you! Highly regarded and extremely stable company seeks to IMMEDIATELY find a transactional superstar that is ready to trade up! Our client has much to offer the chosen candidate including strong compensation, superior benefits, preeminent attorneys, and a stable work place! To be considered for this exceptional opportunity you should have: • 5+ years real estate transactions experience, • strong technical skills that include SoftPro experience, • great attention to detail, • a commitment to exceptional customer service, • a very stable work history Don’t you deserve to work for the best of the best? All resumes and any communication will receive IMMEDIATE, highly confidential consideration. ACT NOW Company DescriptionStrategic Recruitment Solutions is the recruiting firm of choice for many law firms, both large and small. Our commitment to those we represent is to offer a completely confidential and candidate-friendly experience throughout the placement process. SRS always hopes to foster long term relationships that will last throughout your entire career.Strategic Recruitment Solutions is the recruiting firm of choice for many law firms, both large and small.\r\nOur commitment to those we represent is to offer a completely confidential and candidate-friendly experience throughout the placement process. SRS always hopes to foster long term relationships that will last throughout your entire career.

Job Description Job Title: Legal Assistant Location: New Orleans, LA 70139 Salary/Payrate: Depending on experience (DOE), bonus and AWESOME benefits!!! Work Environment: Onsite (4 / 1 wfh after significant ramp up period) Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: $1,000 - should your referral start with our client JOB DESCRIPTION Our New Orleans law firm client is looking for a Practice Assistant (Legal Assistant) to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office. Responsibilities: • Prepares Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required., • Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included., • Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities., • Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys., • Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville., • General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines., • The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:, • Assist with mentoring new office staff, • Assist with piloting new software Qualifications: • 4+ years of experience as a practice assistant or legal secretary, • Knowledge of legal terminology, legal documents and legal processes, • Accurate typing of at least 70 words per minute, • Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software, • Excellent communication skills, written and verbal, • Understanding of correct grammar, spelling and punctuation, • Strong proofreading skills, • Superior organizational skills including filing, calendaring, and proofreading, • Time management skills and ability to work independently as well as with a team, • Regular predictable attendance

Job Description Position Overview An Executive Assistant (EA) to a College President is a high-level administrative professional who manages the day-to-day operations of the President's Office. This role acts as a primary liaison between the President and key stakeholders, including the Board of Trustees, faculty, students, donors, and government officials. Core Responsibilities • Executive Support & Calendaring: Manages a complex, high-volume calendar of meetings, social engagements, and university functions. They act as a "gatekeeper," prioritizing requests to ensure the President's time is focused on institutional priorities., • Board Liaison: Serves as the recording secretary for the Board of Trustees, preparing agendas, tracking minutes, and ensuring compliance with open meeting laws and bylaws., • Communications: Drafts and edits high-stakes correspondence, speeches, briefing materials, and reports. They often handle sensitive inquiries from the media, legislators, and the public on behalf of the President., • Fiscal Management: Oversees the President's Office budget, manages travel expenses, and monitors state or foundation funds. They may also handle complex travel logistics for the President and official visitors., • Event & Project Management: Coordinates large-scale university events such as commencements, retreats, and donor receptions. They also lead special projects that may impact university-wide operations. Key Skills and Qualifications • Education: Most institutions require a Bachelor's degree. Some may accept an Associate’s degree combined with extensive experience. • Experience: Typically requires 5–10 years of professional administrative experience, with at least 3–5 years supporting C-suite or senior executives., • Discretion & Confidentiality: Absolute discretion is required when handling sensitive legal, personnel, and institutional matters., • Technical Proficiency: Advanced skills in Microsoft Office Suite and Google Workspace are essential. Familiarity with higher-education ERP systems (like Banner or Colleague) is often preferred.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance, • Competitive salary, • Health insurance, • Paid time off, • Profit sharing, • Vision insurance Benefits/Perks • Careers Advancement Opportunities, • Flexible Scheduling, • Competitive CompensationJob Summary We are seeking a highly motivated Legal Secretary to join our team. In this role, you will work under the supervision of our attornies, providing support and ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and carry out a variety of administrative duties. The ideal candidate is hardworking and detail-oriented. Responsibilities • Provide general administrative support, • Communicate with clients and witnesses, • Welcome clients into the office and evaluate their needs, • Prepare case-specific documents, including memoranda and briefs, • Ensure that case-related documents are well organized and available for review, • Attend court sessions and record important information, • Maintain and update documentationQualifications, • Previous experience as a Legal Secretary or similar role is preferred, • Certification or diploma as a Legal Secretary is preferred, • Familiarity with legal procedures, terminology, and the court system, • Strong verbal and written communication skills, • Highly organized with document management experience, • Excellent research skills, • Comfortable Microsoft Office and case management software, • Ability to multitask and work well under pressure

Job DescriptionA respected regional law firm with a strong presence across Texas and Louisiana is seeking an experienced Litigation Legal Secretary to join its New Orleans office. This is a fully in-office position supporting attorneys across a busy litigation practice.POSITION OVERVIEWThe ideal candidate will be highly organized, detail-oriented, and capable of managing a wide range of litigation support and administrative responsibilities in a fast-paced legal environment. Strong technical proficiency, excellent communication skills, and prior experience supporting litigation attorneys are essential.RESPONSIBILITIES • Draft, proofread, revise, and format legal correspondence, memoranda, pleadings, engagement letters, and other legal documents, • Prepare, organize, and coordinate court filings, discovery materials, pleadings, and case-related documentation, • Handle electronic filing submissions in state and federal courts and administrative agencies, • Maintain and organize electronic and physical case files using document management systems, including NetDocs or similar platforms, • Coordinate and manage attorney calendars, scheduling, meetings, conference calls, and video conferences, • Assist with opening new client matters, conducting conflict checks, and maintaining client and contact records, • Coordinate travel arrangements and meeting logistics, including preparation of presentation and meeting materials, • Support attorneys with day-to-day litigation and administrative tasks in a deadline-driven environment, • Manage correspondence, organize pleadings and discovery materials, and ensure accuracy and consistency across all documentsQUALIFICATIONS, • Minimum of 3 years of litigation legal secretary or litigation support experience within a law firm environment, • Strong experience preparing litigation documents, pleadings, correspondence, and court filings, • Experience with state and federal court e-filing procedures required, • Proficiency with electronic document management systems such as NetDocs preferred, • Advanced proficiency in Microsoft Word, Outlook, and Excel required, • Comfortable using remote collaboration and conferencing tools including Zoom, Teams, WebEx, and similar platforms, • Exceptional proofreading, organizational, and time management skills, • Excellent verbal and written communication skills, • Ability to prioritize multiple assignments and work independently with minimal supervision, • Strong attention to detail and ability to anticipate attorney and client needsWHY JOIN?, • 100% in-office position based in New Orleans, • Compensation commensurate with experience and qualifications, • Comprehensive benefits package including medical, dental, vision, life insurance, disability coverage, paid time off, and 401(k) benefits, • Collaborative and professional team-oriented environment, • Opportunity to support sophisticated litigation matters across a diverse practice, • Stable and growing legal platform with long-term career growth opportunities, • Fast-paced environment with meaningful responsibility and direct attorney interaction, • Strong administrative infrastructure and supportive workplace culture

Our client, a well-established full-service law firm with offices across Louisiana and Texas, is seeking an experienced Litigation Legal Secretary for its New Orleans office. This is a full-time, onsite position supporting attorneys in a fast-paced litigation environment. The ideal candidate will have strong organizational skills, experience with court filings, and the ability to manage multiple priorities with a high level of accuracy and professionalism. Key Responsibilities: • Draft, proofread, and format legal correspondence, pleadings, memoranda, and engagement letters, • Assist attorneys with preparation and organization of court filings, discovery, and litigation materials, • Handle e-filing in state and federal courts and agencies, • Maintain and organize electronic case files and legal documents within NetDocs, • Open new client matters and assist with conflict checks, • Manage attorney calendars, deadlines, and client contacts, • Coordinate travel arrangements, meetings, conference calls, and video conferences, • Prepare presentation and meeting materials as needed, • Provide additional administrative and litigation support as assigned Qualifications: • Minimum 3 years of litigation legal secretary experience, • Strong proofreading, organization, and multitasking skills, • Experience with state and federal court filing procedures, • Proficiency with Microsoft Word, Outlook, and Excel, • Experience using document management systems such as NetDocs preferred, • Comfortable with remote collaboration platforms including Zoom, WebEx, Microsoft Teams, and Skype for Business, • Strong written and verbal communication skills, • High attention to detail with the ability to work independently and proactively Position Details: • Location: New Orleans, Louisiana, • Schedule: Full-Time | 100% Onsite

Position: Legal Secretary, Litigation Law Firm: Top 200 Ranked Globally Location: New Orleans, LA Onsite Schedule: Onsite Target Salary: $70,000 - $90,000 (DOE) with OT and Bonus as additional compensation Primary Functions • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation., • Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines., • Conserves attorneys’ time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a time sensitive manner., • Maintains attorneys' calendars by planning and scheduling conferences, teleconferences, depositions and travel., • Provides historical reference by developing and utilizing the filing and retrieval systems., • Maintains electronic filing system (FileSite/iManage) and hard copies for record keeping when necessary., • Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney., • Coordinates billing on a monthly basis including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices and distribution to clients. Tracking of paid and outstanding invoices., • Prepares Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners., • Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation., • Maintains client confidences by keeping client/attorney information confidential.

The duties of the Legal Secretary shall include, but are not limited to the following:. The position of Legal Secretary may consist of, but are not limited to, the following duties:. The Department of Justice, Office of Attorney General Liz Murrill, is seeking applications for a Legal Secretary.

Examples of Work: The position of Legal Secretary may consist of, but are not limited to, the following duties: Performs legal secretarial duties for assigned attorneys or section; May assist in the preparation of pleadings, memoranda, briefs, and other legal documents; * Prepares, proofread

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The Receptionist assures the smooth operation of the Human Resources department, and assists with administrative duties so that the Chief Human Resources Officer may devote maximum attention to central issues of the department.The Receptionist shall act as a representative of Jefferson Parish Public

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