Office administrative assistant jobs in Orlando, Florida - Page 3Create job alerts

Job Description • We are hiring immediately for a SENIOR ADMINISTRATIVE ASSISTANT position., • Location: Note: online applications accepted only., • Schedule: Monday-Friday, 8:00am-5:00pm, • Requirement:In office The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: About Canteen: Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary. Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation. Together, we’ll continue to transform our industry. Come for the job, stay for the career. We are Canteen. Job Summary As a Sr. Administrative Assistant, you will act as a liaison and support activities in the department to include but not limited to calendar management, travel arrangement, expense reimbursement, and other duties as outlined below. Essential Duties and Responsibilities: • Acts as a liaison and supports activities locally and nationally, such as coordinating and preparing materials., • Monitors department email and assistance lines as needed., • Manages several ongoing reports and disseminates materials, adhering to deadlines., • Organizes and prepares leadership communications and presentations., • Provides documentation and reconciles expenses while monitoring budgets., • Assists in coordinating meetings and conferences, agendas, site locations, and meals with a focus on creativity and expense management., • Communicates relevant information to team members such as change in schedule dates, changes in project requirements, and report requests., • Maintains files., • Performs other duties as assigned. Qualifications: • 5 years of administrative and clerical experience., • Ability to demonstrate and maintain a high regard for confidential and sensitive information., • Ability to multi-task and establish priorities., • Advanced computer skills and experience with MS Office products including Word, Excel, PowerPoint, and Outlook. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program. Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs). Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Certain positions may require Florida Level 2 background screening. Details: Applications are accepted on an ongoing basis. Canteen maintains a drug-free workplace. Canteen

Job DescriptionDescription: Administrative Assistant - Clinical Support Location: This is an in person position based out of Orlando, Fl Professional Area: Non Clinical, Admin Dept Schedule: Monday-Thursday 8:30am-5:15pm, Friday 8:30am-4:00pm Compensation: $18-20/hr, paid bi-weekly Classification: Full-Time, Non-Exempt Job Summary As an Administrative Assistant in Clinical Support, you play a vital role in facilitating the efficient operation of a healthcare environment. Your responsibilities include managing administrative tasks, supporting clinical staff, and ensuring the smooth flow of patient care. Your efforts directly contribute to the quality of healthcare services provided in the organization. Responsibilities: • Manage back office operations, including answering phones, scheduling appointments, and screening and scheduling all new patient calls., • Maintain and organize patient records, ensuring confidentiality and compliance with healthcare regulations., • Prepare patient accounts by ensuring insurance on file is accurate, the patient is eligible for coverage, and verification of benefits., • Assist in managing medical billing, insurance claims, and other financial documentation., • Handle general clerical tasks, such as data entry, scanning, and filing., • Support clinical staff by ensuring the availability of necessary supplies., • Assist in taking patient medical histories for new patient appointments., • Communicate effectively with patients to obtain information and provide instructions., • Facilitate patient flow and appointment scheduling for all services provided in the office., • Serve as a liaison between patients, clinical staff, and other healthcare providers., • Coordinate referrals to specialists, diagnostic tests, and follow-up appointments., • Assist in maintaining communication and documentation for patient care plans., • Assistant clinical staff in the submission of medication prior authorizations, • Enter and maintain patient data in electronic health records (EHR) or other healthcare information systems., • Generate reports, correspondence, and other documentation as required., • Assist in quality assurance processes, including data accuracy and compliance checks., • Provide exceptional customer service by addressing patient inquiries and concerns in a friendly and professional manner., • Create a welcoming and patient-centered environment within the clinical area., • Offer support and information to patients and their families., • Direct experience supporting clinicians with day-to-day tasks, • Knowledge of insurance verification processes, • Experience using practice management software, • Comfort speaking with patients over the phone, • Experience completing intakes and scheduling new patients, • Other duties as assigned Compensation & Benefits • Compensation: $$18.00 - $20.00 per hour; paid bi-weekly, • 401(k) retirement plan with employer match, • Comprehensive medical, dental, and vision insurance for employees and eligible dependents, • HSA (with employer contribution) and FSA options to help manage healthcare and dependent care expenses, • Employer-paid life insurance and AD&D coverage, • Employee Assistance Program (EAP) with confidential mental health and life support resources, • High school diploma or equivalent required., • 2 years of administrative assistant experience required., • Experience in a healthcare environment is preferred. Physical Requirements: • Ability to stand, sit, and move for extended periods during the workday., • Manual dexterity for handling paperwork, medical equipment, and electronic devices., • Visual acuity and hearing ability to communicate with patients and colleagues., • Lifting and carrying of moderate weight items such as office supplies and equipment., • Exposure to standard office and clinical conditions, including contact with patients About APG APG Health specializes in providing effective and efficient behavioral health care, psychiatric care and family counseling. Today, APG Health is the largest outpatient behavioral healthcare clinic in the Central Florida Area with providers providing care and support for more than twenty thousand clients. APG Health provides behavioral healthcare services to Orlando residents that include psychiatric care for adults and children, mental health counseling, on-site ADHD testing, and clinical trials and studies for eligible candidates. We are staffed by over twenty providers, and numerous support staff that include Psychiatrists, Adult Registered Nurse Practitioners, Licensed Clinical Social Workers, and Mental Health Counselors with a range of specialties in the field of psychiatry. Advanced Psychiatric Group is committed to fostering a diverse, equitable, and inclusive workplace where all individuals feel valued, respected, and supported. We believe diversity of backgrounds, experiences, and perspectives strengthens our teams and enhances the care we provide to the communities we serve. Advanced Psychiatric Group is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. Advanced Psychiatric Group is also committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment process. Accommodation requests may be submitted to .

Job DescriptionDescription: Join our Team! Leland Management is seeking a full-time Office Administrator for an onsite community in Orlando. Join our team to learn why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 15 consecutive years, including winning first place in our category for 2021! The position is full-time (Monday thru Friday from 8:00am to 5:00pm) with competitive pay and excellent benefits. JOB SCOPE: The administrative Assistant reports to the General Manager and is responsible for leading the day-to-day operations of the HOA Office. This involves ensuring a safe, clean, and welcoming environment for residents and community volunteers. This position acts as the front-line customer service agent for the Management Team, fielding most initial inquiries by phone, walk-in, email, or other correspondence. AREAS OF RESPONSIBILITY: • Provide friendly and efficient customer service to all inquiries, including, but not limited to, general inquiries, new tenant and owner orientation, purchases and terminations, Amenity rentals, architectural review applications, and assessment payments., • Responsible for all office filing systems., • Track and update community work orders., • Accept ARC applications from residents and review to ensure all necessary documentation is included., • Forward completed ARC applications to the Covenants Manager in a timely fashion for final review., • Be familiar with the Community's Design Standards Manual., • Periodically check storage area to make sure it is clean and debris-free., • Forward any observed violations (debris or expired registrations) to homeowner, • Respond to website inquiries within 24 hours., • Ensure safe, clean, and comfortable office environment for on-site staff, residents, and community volunteers., • Prepare material for all Board meetings (i.e. board packets). Responsible for conference room reservations and/or setup., • Upload approved meeting minutes on website within three business days of meeting., • Assist Community Association Manager in sending any communication to Residents., • Keep current Board of Directors information such as email addresses and phone numbers., • Prepare activity reports on a regular basis for review by the Community Association Manager and inclusion with Board of Director's monthly financial reports., • Proficient in MS Office Applications such as Word and Excel, among others., • Caliber background is a plus, • Must maintain a current Florida Drivers License., • Ability to operate and maintain professional demeanor in a fast paced work environment., • High school diploma or equivalent; additional education or relevant certifications are a plus., • Proficiency in English (spoken and written) is essential., • Strong organizational skills with the ability to multitask and prioritize effectively., • Excellent interpersonal and communication skills to engage with a diverse community., • Computer proficiency, including Microsoft Office Suite and database management., • Previous experience in a community-oriented role or administrative position is preferred., • Cultural sensitivity and empathy to work effectively with a diverse group of community members.

Job Description AssistRx has engineered the perfect blend of technology and talent (you) to provide life sciences companies with an efficient solution to improve patient uptake, visibility and outcomes. Our talented team members provide therapy and healthcare system expertise to help patients achieve better results from care. A growing organization, AssistRx views our people as our strongest asset. Join us as we continue to make a difference.... We are in search for an in office Administrative Coordinator to support employees, Call Center, Pharmacy, Facilities, and other departments, including HR and Marketing for internal and external client meetings. • Meet and greet all visitors, clients, and employees in a courteous and professional manner., • Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff., • Assist marketing and patient solutions with client meeting preparation, room set-up, breakdown, meeting logistics and convention/trade show preparation., • Process incoming and outgoing deliveries, mail, and packages etc.; Forwards outgoing mail and packages to the appropriate individual or department, • Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required., • Orders and maintains supplies, arranges for equipment maintenance, and keeps reception and break areas organized., • Work with facilities and security with creation of associate Photo ID and access control cards, • Assist security with building safety and security protocols and drills, • Assist in monitoring and working any Facilities tickets., • Provide assistance in all emergency situations such as; fire alarms, tornado warnings, medical emergencies, etc., • Performs other related duties as assigned by management. This position will be fully onsite Monday - Friday 8am - 5pm EST and will also require schedule flexibility for days when clients are onsite. Office location is 495 N Keller Road, Suite 500 Orlando Florida 32751 Requirements • Associate’s degree (A.A.), four years related experience, or equivalent combination of education and experience, • 2+ years working as an administrative assistant, office manager or front desk in a professional work environment required, • Must be able to work between the hours of 8:00 am and 5:00 pm with flexibility on days that clients are onsite, • Must be proficient in Microsoft Office, including but not limited to Word, Excel, PowerPoint, Outlook, and Microsoft Teams, • Professional appearance and demeanor is a must Preferred Skills • Ability to follow oral/written instructions: communicate effectively with all levels of the organization, employees and external customers / vendors, • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm, • Creative, flexible, and innovative team player, • Strong organizational, problem-solving, and analytical skills, • Ability to manage priorities and workflow, • Experience managing supplies inventory required, • Proven ability to handle multiple projects and meet deadlines, • Strong interpersonal skills., • Ability to deal effectively with a diversity of individuals at all organizational levels, • Good judgement with the ability to make timely and sound decisions, • Ability to understand any and all safety requirements and cautions, • Supportive, progressive, fast-paced environment, • Competitive pay structure, • Matching 401(k) with immediate vesting, • Medical, dental, vision, life, & short-term disability insurance AssistRx, Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors, or any other protected categories protected by federal, state, or local laws. All offers of employment with AssistRx are conditional based on the successful completion of a pre-employment background check. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Sponsorship and/or work authorization is not available for this position. AssistRx does not accept unsolicited resumes from search firms or any other vendor services. Any unsolicited resumes will be considered property of AssistRx and no fee will be paid in the event of a hire

Job Description Eraclides Gelman is seeking a dedicated Legal Assistant to join our team. Whether you're an experienced professional or eager to learn, we welcome candidates with a positive attitude, strong organizational skills, and a team-oriented mindset. Our firm combines the benefits of a large organization with the close-knit feel of a small firm. Position Overview: As a Legal Assistant, you will support our attorneys in managing Workers' Compensation defense files. This role requires energy, adaptability, and a willingness to learn. We provide training for individuals with office or administrative experience who are looking to grow their careers in the legal field. Key Responsibilities: • Prepare correspondence and legal documents under attorney supervision, • Maintain trial and discovery calendars and coordinate key events, • Assist attorneys with litigation tasks, including dictation, scheduling, electronic filing, and case file management, • Perform additional administrative duties as needed Qualifications: • Prior legal experience is a plus, but we are open to training individuals with administrative or office experience, • Ability to thrive in a fast-paced, dynamic environment, • Strong critical thinking, communication, and organizational skills, • Proficiency in Microsoft Word and Outlook, • Experience in Aderant Sierra software a plus, • High School Diploma required Job Details: • Job Type: Full-time, • Salary: Based on experience Benefits: • 401(k) matching, • Medical, Dental, and Vision Insurance, • Paid time off & floating holidays, • Gym Membership Reimbursement, • Wellness programs Schedule: • Monday to Friday, • 8-hour shift- 8:30 AM - 5:00 PM, • Join our team and build a rewarding career in a supportive, growth-oriented environment We run background checks on all prospective employees.

Job Description Job title: Bilingual Medical Assistant Division/Department: Clinic Operations Reports to: Director of Operation Job Summary: We are seeking a proactive and compassionate Medical Assistant to enhance our healthcare team’s efficiency and effectiveness in patient care. This role combines administrative responsibilities and direct clinical tasks, supporting both patients and healthcare professionals. Essential Duties and Responsibilities: Assist in the examination and treatment of patients under the direction of a physician, ensuring optimal patient comfort and safety. Accurately record patient medical histories, vital signs, and other pertinent health information. Prepare and maintain examination rooms before and after a patient visit, ensuring they are clean and fully stocked with necessary medical supplies and equipment. Conduct basic clinical procedures including blood pressure measurements, height and weight assessments, and specimen collection for lab tests. Administer prescribed medications, vaccines, and injections under the guidance of healthcare providers. Manage scheduling of patient appointments, diagnostic test, and specialist referrals as required. Efficiently update and maintain electronic medical records (EMR), ensuring all patient data is current and confidential. Process prescription requests and adjustments following physician approvals. Return patient calls on behalf of providers to relay information or obtain additional details as needed. Maintain strong professional communication skills, both verbal and written, to interact effectively with patients and team members. Manage office and clinical inventory effectively. Maintain communication with representatives from LabCorp and Quest to coordinate requisitions and other requirements. Ability to travel between locations as needed to provide coverage. Other responsibilities as needed. Knowledge, Skills, and Abilities: Keen attention to detail and commitment to accuracy in all clinical and administrative tasks. Strong crisis management skills and the ability to respond effectively in emergency situations. A caring and professional demeanor that fosters patient trust and enhances patient care experience. Qualifications: Minimum of 1+ year of experience as a Medical Assistant, preferably in a primary care setting. At least 6 months of recent experience in phlebotomy. Strong proficiency with electronic medical records (EMR) systems. Exceptional organizational skills and the ability to multitask in a dynamic environment. Demonstrated ability to work with diverse populations and manage challenging patient interactions. Completion of MA program with Diploma but not required. Certification as a Medical Assistant (CMA or RMA) is preferred but not required. Physical & Mental Requirements: (check all that apply)  Ability to stand or sit for extended periods of time.  Ability to receive and comprehend instructions verbally and/or in writing.  Ability to use logical reasoning for simple and complex problem solving.  Occasionally requires exposure to communicable diseases or bodily fluids.  Occasional travel for clinic activities may be required. The information listed above is not comprehensive of all duties/responsibilities performed. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Job DescriptionDescription: We are excited to announce an opening for a Medical Assistant at our East Colonial office! In this role, you will perform both clinical and administrative duties under the direct supervision of our Physicians. Your warm and welcoming demeanor will help put patients at ease throughout their visit, as you provide support during diagnostic examinations and treatments, administer medications, draw blood, and facilitate communication between patients and physicians. You will thrive in our fast-paced, people-driven environment, enjoying the chance to assist our patients both in person and over the phone. Your passion for caring for others will have a positive impact on the health and wellness of the patients we serve. Additionally, you will take pride in the vital role you play in helping our doctors and staff deliver excellent care. Key Responsibilities: • Triage patients and draw blood (venipuncture)., • Ensure patients are in the exam room within 15 minutes of check-in., • Scan patient documents into the system., • Assist physicians with procedures and lab requests., • Prepare patient charts 24 hours in advance., • Answer patient messages and process refill requests promptly., • Maintain organized and stocked medication, exam, and lab rooms., • Perform routine lab tests and complete HEDIS measures., • Coordinate patient flow and maintain records., • Participate in quality improvement, and continuing education, and ensure compliance with legal and safety standards.Requirements:, • High school diploma or General Education Degree (GED), • 1 year of experience as a Medical Assistant, • 1 year of Electronic Medical Record (EMR) Experience - (eClinicalWorks preferred), • Bilingual (English/Spanish) About IMA Medical Group: IMA Medical Group is a visionary and dynamic company focused on high-quality primary care services, with doctors and professionals dedicated to the health and well-being of the elderly. With multiple locations throughout Central Florida, we reiterate our commitment to providing quality medical care and an exceptional experience on each visit. That is the peace of mind and convenience that our patients deserve. What We Offer: • Health, Dental, and Vision Insurance, • 401(K) Retirement Plan with Matching, • Voluntary Short & Long-Term Disability, • Employer-Paid Life Insurance, • Paid Time Off, Floating Holidays, and Paid Major Holidays, • Employee Assistance Program (EAP) How to Apply: ARE YOU READY TO JOIN OUR TEAM? We understand your time is valuable and that is why we have a very quick and easy application process. If you feel that you are right for this position, please fill out our initial 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you! IMA Medical Group is an Equal Opportunity Employer (EOE) and we comply with all federal, state, and local anti-discrimination laws, regulations, and ordinances. IMA Medical Group participates in E-Verify, as required by the Florida Medicaid program. IMA Medical Group maintains a drug-free workplace in accordance with applicable Federal and State laws.

Job Description Dental Assistant – Modern Private Dental Office Hourglass Dental is a modern, high-end private dental practice (not a corporate or DSO office) looking for a Dental Assistant to join our team. We focus heavily on cosmetic dentistry and oral surgery using modern technology in our daily workflow. We’re looking for someone with a great attitude, strong work ethic, and a true team-player mindset. Personality and reliability matter just as much to us as clinical skills. Our goal is to provide excellent care and a great experience for every patient, and we value assistants who take pride in their work and enjoy being part of a supportive team. This role involves chairside assisting for general, cosmetic (veneers), and surgical procedures (extractions and implants) in a well-organized environment, and helping wherever needed to keep the office running smoothly. This includes administrative tasks such as patient phone calls and verifying insurance. We’re happy to train the right person who is motivated, dependable, and eager to learn. Requirements include dental assistant certification per Florida requirements, radiology certification, current BLS certification, knowledge of OSHA and infection control standards, and strong communication skills. Being punctual, professional, and positive is essential. 1+ year of experience is preferred however we are willing to train the right individual who has a positive attitude and is eager to learn. If you’re looking for a private practice that values teamwork, professionalism, and growth—and you enjoy working in a modern, patient-focused environment—we’d love to hear from you. Business Hours: Mon-Thu 7am-4pm. Fri 7am-2pm. We normally work through lunch which allows us to finish early. Compensation: Dependent on skill level. Opportunity for increased compensation as you grow your skillset. Company DescriptionWe’re a modern, privately owned dental practice that values teamwork, positive working environment, and doing great dentistry. You’ll work with up-to-date technology, assist in advanced specialized procedures, and be part of a supportive team that has each other’s backs. If you want a positive work environment where your attitude and effort are appreciated, you’ll fit right in here.We’re a modern, privately owned dental practice that values teamwork, positive working environment, and doing great dentistry. You’ll work with up-to-date technology, assist in advanced specialized procedures, and be part of a supportive team that has each other’s backs. If you want a positive work environment where your attitude and effort are appreciated, you’ll fit right in here.

Job Description Happy people. Healthy pets. At CityVet, we believe healthy pets start with happy people. It is important that our vet-led clinics are filled with smiling faces and compassionate pet people, and each of our employees play a vital role in creating the positive vibe felt at our offices. Starting a career at CityVet means growing in a fun, people-first environment where the future of our employees is just as important as the future of our business. We are looking for the right person to join our team! CityVet is looking for Veterinary Technicians to join our team! A Veterinary Technician Assistant will be considered (with a minimum of 1-year experience). Compensation is based on experience and education. Responsibilities The Veterinary Technician (VT) is responsible for maintaining excellent patient care and operational productivity by helping the Veterinarian leverage their time and efforts to meet the needs of their clients and patients. The Veterinary Technician works to relieve the Veterinarian from technical work and administrative detail to achieve greater levels of efficiency in daily practice. Veterinary Technicians help facilitate and streamline communication from the operating room to the front office staff and most importantly, the client. Essential qualifications: • High school diploma or GED, • At least 18 years of age at the time of hire, • At least 1 year of veterinary industry experience, • Understanding and ability to properly, and safely, restrain animals, • Knowledgeable on veterinary medical terminology and medication, • Lift 50 lbs to waist height, • Frequent standing, bending, walking, lifting, carrying, and reaching, • Strong organizational skills, • Excellent communication & listening skills, • Assist Veterinarians - prep patients for surgery (administer anesthesia/take x-rays/gather lab specimen), monitor patients post-op & restrain animals during exams, • Obtain Samples - gather stool, blood, and other samples for testing, • Testing - test the samples gathered and help to interpret the results, • Administer Medications - give patients accurate dosage of prescribed medications, anesthesia, vaccines, or other medications indicated by the DVM, • Client Communication - obtain medical information from the clients and provide the client proper instruction on how to care for the animal under the veterinarian’s plan of care At CityVet, we put an added focus on the well-being of our staff members because caring for people and their pets is no easy task. CityVet prioritizes meeting the full range of physical and mental well-being needs of our people. In addition to health insurance, life insurance, disability insurance, paid time off, a competitive 401k program, vision and dental insurance, and HSA options, our full-time employees receive: • Generous Pet-care Discounts, • Uniform Allowance, • Flexible Schedules Visit our careers page HERE to complete a comprehensive search for a role that fits your personality and skill set. Know the perfect pet lover? Submit your contact information HERE for an opportunity to receive up to $10,000 if your contact is hired and meets our Community Referral Program qualifications. Read more about the program HERE! Follow the growth of CityVet on LinkedIn!

Job Description Are you highly organized, detail-oriented, and driven by service? Do you thrive in a fast-paced environment where your impact is felt daily, and love the satisfaction of checking things off your list? If you’re the kind of person who brings heart, hustle, and a solutions-first mindset to everything you do, keep reading. An Executive Assistant is needed for a top-ranking real estate team in the Florida area- The Turner Group. With the help of this individual, the agents aim to focus more on selling real estate and less on daily administrative and operational tasks. The ideal candidate is organized, proactive, and experienced in creating systems, with or without a real estate background. They thrive with minimal supervision, grow into leadership, and are excited to support our mission and community initiatives. Compensation: • Salary Range: $60,000 - $70,000, • Paid Time Off (PTO), • Bonuses - Considered after 90 days, • Assist and support the owners in business and personal matters, • Schedule meetings, manage calendars, and screen calls/emails, • Handle requests and correspondence professionally, • Create weekly team meeting agendas and pull key performance numbers, • Track mission, vision, and team goals; maintain team calendar and huddles, • Coordinate birthdays, anniversaries, and client gifting, • Track 30/60/90 onboarding and 6-month/annual reviews, • Support team members across departments (marketing, transactions, listings), • Coordinate vendor relationships and assist with event planning, • Work with the Marketing Coordinator to execute campaigns and monthly mailers, • Manage social media posts across team platforms (e.g., Pineapple Perkers, WWP IG), • Respond to reviews and comments, • Upload content (e.g., listing videos, team wins) to platforms like YouTube and social media, • Assist in executing community outreach events Qualifications:, • Proactive and efficient, able to manage multiple priorities effectively, • Meticulous and reliable, with a focus on accuracy and follow-through, • Comfortable with technology and adapts quickly to new platforms, • Handles challenges calmly and finds practical solutions, • Strong interpersonal and communication skills, both written and verbal, • Client-focused, motivated to grow, and open to obtaining a real estate licenseAbout Company Founded in 2015, The Turner Group is a top-performing real estate team based in Winter Park, Florida. With over 400 families served, the team is known for operational excellence, client-first service, and strong community involvement. Beyond transactions, The Turner Group is committed to building lasting relationships and making a meaningful local impact.

Job DescriptionSalary: Depending on Experience Join R.J. Kielty Plumbing, Air Conditioning and Electric, Inc.! A trusted, family-owned Florida business since 1973, R.J. Kielty is looking for a Marketing Assistant in our Orlando office. We need someone organized, motivated, and ready to support both our marketing and community efforts as we continue to grow. This is a full-time, entry-level hybrid role that blends administrative tasks with creative marketing work. Its perfect for someone who enjoys variety, wants to learn, and is eager to develop skills in both areas. Occasional weekend hours may be required for events. Marketing Responsibilities: • Manage company social media accounts (Facebook, Instagram, etc.), • Create and edit short promotional videos for social media to highlight services and events, • Assist with flyers, signage, and other marketing materials, • Keep marketing files and calendars organized Office Responsibilities: • Answer phones, greet visitors, and provide front desk support, • Assist with general office tasks What Were Looking For: • Prior office or marketing support experience preferred, • Familiarity with QuickBooks a plus, • Comfortable using social media for business, • Strong computer and organizational skills, • Friendly, professional, and self-motivated, • Bilingual (English/Spanish) a plus, • Valid drivers license with a clean driving record Why Join R.J. Kielty? • Family-owned company with over 50 years of trusted service, • Hands-on experience in both marketing and office operations, • Full-time schedule with weekly pay, • Benefits How to Apply: • Or visit our Orlando office to apply in person

Job DescriptionEssential Duties: The Project Manager is responsible for leading project teams throughout the planning and delivery of assigned projects. This includes establishing appropriate project budgets and profitably managing all administrative activities related to assigned projects. This individual also participates in marketing, business acquisition, and is capable of performing large complex projects or leading multiple smaller projects. The Project Manager reports to Project Executives and supervises Assistant Project Managers and Project Engineers, and works in close coordination with Project Superintendents and Project Assistants assigned to the project(s). Essential Skills: Business acumen, good judgment, communication, leadership, client relations, negotiation, construction knowledge, decision making, conflict resolution, tact, adaptable, analytical, and coach are all necessary skills for a Project Manager. Education: An industry related college degree is preferred but not required. Experience: Minimum 5 years’ experience as a commercial construction project manager. Experience in a fast-paced business environment is helpful. Proven history of leading, teaching, developing, and mentoring others successfully. Software utilized: · MS Office 365 · Procore · Outbuild (scheduling) · Blubeam Revu (PDF editor)

Job Description The Front Office & Marketing Assistant supports daily office operations and property marketing initiatives by delivering exceptional customer service, maintaining an organized and efficient office environment, and assisting with marketing tasks across multiple properties. Front Office & Administrative Support Responsibilities: • Provide courteous, professional, and timely assistance to tenants, customers, and employees, • Greet visitors, determine the purpose of their visit or call, and direct them to the appropriate team member or venue contact, • Manage employee parking access cards, deliveries, and maintenance requests, • Maintain inventory of office supplies and ensure items are restocked as needed, • Restock kitchen and pantry items throughout the day; ensure counters are clean and maintained, • Replenish paper at copier stations and keep copier areas neat, organized, and fully supplied, • Manage postage meter operations and maintain required mailing/shipping supplies, • Submit copier meter counts to vendors, • Sort and distribute incoming mail daily, • Coordinate messenger services, certified mail, and office maintenance vendors, • Manage utility service start‑ups and shut‑offs in coordination with utility providers, • Support the General Manager and Facility Manager in managing service contracts and certificates of insurance, • Support workspace changes including employee relocations, onboarding, and offboarding, • Assist with catering orders for meetings/events, including delivery coordination, set up, and clean up, • Provide general clerical support to the Pointe Orlando team (Word & Excel documents, filing, mailing), • Update website and digital event platforms for property events, • Assist with drafting and distributing tenant communications, • Maintain distribution lists (media contacts, tenant lists, property blog, email/text subscriptions), • Order and track event supplies, • Maintain monthly Pointe Orlando tenant private group events tied to conventions and quarterly spreadsheets for Leasing, • Track quarterly metrics for measurement and reporting, • Oversee vendor agreement entry and tracking in Salesforce, ensuring timely execution and insurance documentation, • Draft and distribute new tenant overviews upon lease execution, • Create new vendors in Nexus, • Organize and maintain marketing folders and documentation, • Ability to work in-office five days per week, • Ability to work alternate hours (evening or weekend) if needed for Pointe Orlando events, • Experience in a professional environment, with strong ability to represent Brixmor in all communications, • Excellent customer service skills and the ability to respond promptly and courteously to requests, • Strong communication, teamwork, and decision-making skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook), • Ability to manage multiple tasks and projects simultaneously, • Strong attention to detail, time management, and personal initiative, • Ability to work independently while collaborating effectively across all levels of the organization, • Responsive and adaptable in a dynamic, fast‑paced environment EOE (Brixmor is an Equal Opportunity Employer) Brixmor's Privacy Policy:

Job Description Owen Electric has been delivering top-quality electrical construction since 1986, specializing in large commercial, institutional, industrial and mission critical projects. We’re a family company built on a culture of safety, craftsmanship, and customer satisfaction. Join a team of driven individuals at one of the fastest-growing electrical contractors in the Southeast—where excellence and growth go hand in hand. Position Overview: We are seeking a motivated and detail-oriented Assistant Project Manager to support our Commercial Electrical Project Management team. The ideal candidate will be eager to grow in their career and contribute to the successful delivery of large-scale electrical construction projects. Key Responsibilities: • Assist Project Managers with daily coordination and administrative tasks, • Track project timelines, budgets, and deliverables, • Maintain accurate and up-to-date project documentation, RFIs, and submittals, • Support procurement efforts, including material tracking and vendor coordination, • Coordinate with field supervisors to ensure site needs are met, • Help prepare change orders, progress reports, and schedules, • Participate in project meetings with internal teams and external stakeholdersQualifications:, • 3+ years of experience in commercial electrical construction or project coordination, • Strong organizational and communication skills, • Proficiency with Microsoft Office (Word, Excel, Outlook), • Familiarity with construction documents, drawings, and specifications, • Ability to thrive in a fast-paced environment and handle multiple tasks jvNVIr53jv

Job Description Happy people. Healthy pets. At CityVet, we believe healthy pets start with happy people. It is important that our vet-led clinics are filled with smiling faces and compassionate pet people, and each of our employees play a vital role in creating the positive vibe felt at our offices. Starting a career at CityVet means growing in a fun, people-first environment where the future of our employees is just as important as the future of our business. We are looking for the right person to join our team! CityVet is looking for Veterinary Technician Assistants -- with a minimum of 1 year of experience -- to join our team! Although previous experience in a veterinary hospital is preferred, we do have entry-level positions available as well. We are willing to train the right candidate! Responsibilities The Veterinary Technician Assistant (TA) is responsible for maintaining excellent patient care and operational productivity by helping the Veterinary Technician (VT) leverage their time and efforts to meet the needs of our clients and patients. The Veterinary Technician Assistant works to relieve the Veterinary Technician from technical work and administrative detail to achieve greater levels of efficiency in daily practice. Veterinary Technician Assistants help facilitate and streamline the communication from the operating room to the front office staff and most importantly, the client. Essential qualifications: • High school diploma or GED, • At least 18 years of age at the time of hire, • At least 1 year of veterinary industry experience, • Understanding and ability to properly, and safely, restrain animals, • Knowledgeable on veterinary medical terminology and medication, • Lift 50 lbs to waist height, • Frequent standing, bending, walking, lifting, carrying, and reaching, • Strong organizational skills, • Excellent communication & listening skills, • Assists the Veterinary Technician (VT) in preparing patients for medical, surgical, and dental surgeries by assisting in the administration of anesthesia and properly restraining the patients as needed for examination and treatment., • Effectively partner with the Veterinarian and Veterinary Technician (VT) Teams to administer proper patient triage protocol based on the client and facilities' needs and capabilities in a fast-paced and effective manner., • Aid Veterinary Technicians (VT) with booked appointments, walk-ins, and work-ins, including recording observations/treatment plans in the patient file, and aid in the performance of medical treatments under doctor supervision. At CityVet, we put an added focus on the well-being of our staff members because caring for people and their pets is no easy task. CityVet prioritizes meeting the full range of physical and mental well-being needs of our people. In addition to health insurance, life insurance, disability insurance, paid time off, a competitive 401k program, vision and dental insurance, and HSA options, our full-time employees receive: • Generous Pet-care Discounts, • Uniform Allowance, • Flexible Schedules Visit our careers page HERE to complete a comprehensive search for a role that fits your personality and skill set. Know the perfect pet lover? Submit your contact information HERE for an opportunity to receive up to $10,000 if your contact is hired and meets our Community Referral Program qualifications. Read more about the program HERE! Follow the growth of CityVet on LinkedIn!

Job DescriptionBenefits: • 401(k), • Competitive salary Job Summary Perform routine clerical and administrative functions such as answering the phones, data entry, and organizing and maintaining paper and electronic files. The ideal candidate will have a minimum of two years experience as a receptionist and/or administrative assistant; embody a service-oriented mindset and have a friendly disposition. The position is requires strong communication skills and balancing competing priorities in a rapidly changing environment. Responsibilities • Answer telephones and give information to callers or transfer calls to appropriate person., • Greet customers and handle their inquiries or direct them to the appropriate person., • Operate office equipment and arrange for repairs as needed., • Sort incoming mail and prepare outgoing mail and packages., • Monitor and order office supplies., • Record and analyze customer satisfaction surveys., • Prepare customer folders including making copies of appropriate documents., • Create, maintain, and enter information into databases., • Make copies of correspondence or other printed material., • Coordinates communication and integration between teams, • Ensure all documentation is updated., • Strong interpersonal, team-building, communication, and leadership skills., • Experience working with customers, • Strong computer skills and proficiency with MS Office products (Project, Outlook, Word, Excel, and PowerPoint).Qualifications, • Strong written and verbal communication skills, • 2 years of experience as a receptionist and/or administrative assistant, • Ability to work in a fast-paced and changing environment, • Strong organizational, planning and prioritization skills, • Ability to monitor/assess ones own performance to make improvements and take corrective action, • Ability to effectively present information and respond to questions from customers and the general public., • Actively looking for ways to help people., • Using web applications to manage large amounts of information, including inputting data and retrieving specific records, • Using Microsoft Word to type text, insert pictures, format, edit, print, save, and retrieve word processing documents, • Using Microsoft Excel to input data, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs., • Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times., • High School Diploma or GED, • Must have working knowledge of a Scheduling Coordinator and how it relates to the overall business and its objectives, • Must promote and maintain a clean, neat, and safe work environment, • Good people skills with the ability to communicate well with others, • Highly motivated self-starter with the ability to multi-task and meet deadlines, • Strong organizational skills and attention to detail, • Intermediate level of Microsoft Office applications

Job Description Are you detail-oriented, proactive, and looking for a meaningful part-time opportunity? The Mesothelioma Center at Asbestos.com (), is the industry leader for patient advocacy, seeking a Mailroom Assistant to play a vital role in delivering comfort and resources to patients and loved ones impacted by asbestos-related diseases. This onsite position ensures our care packages and materials are prepared and shipped with precision and care. Schedule: Monday – Friday, 2:00 PM – 5:30 PM. Key Responsibilities: • Assemble and ship standard and custom packets based on requests from the Patient Advocate team., • Use Salesforce and Slack to receive and manage daily shipping tasks., • Coordinate package drop-offs with USPS and FedEx before pickup times., • Ship booth supplies for conferences and events., • Maintain inventory of marketing materials, shipping supplies, and administrative stock., • Document shipments, troubleshoot returns, and report workflow issues to leadership., • Collaborate with various teams to resolve packet-related issues and ensure timely deliveries., • Oversee budget-related tasks for shipping, logistics, and materials with the Project Manager., • Tackle additional projects and initiatives as assigned by the Director.Qualifications:, • 1 year of office experience with increased responsibility., • Familiarity with office equipment (e.g., copiers, printers) and mail carriers like USPS, FedEx, and UPS., • Physical capability to lift and move objects up to 30 lbs and stand for extended periods., • Exceptional attention to detail and adaptability in a fast-paced environment., • Integrity and a strong commitment to quality.Bonus Skills:, • Certified Notary., • Previous experience in a mailroom or with large teams. zeXpjskfSa

Job DescriptionABOUT CENTRAL FLORIDA KIDNEY CENTERS: Central Florida Kidney Centers, Inc is a not-for-profit dialysis organization that has served the dialysis community for 50 + years- with seven clinics in the Central Florida area. We are committed to providing unrivaled dialysis care to improve the quality of life for those with End-Stage Renal Disease. If you are looking for a career where you can make a difference in the lives of others, are passionate about excellent patient care, and want to build long-term relationships, work with us at Central Florida Kidney Centers, where we are large enough to serve and small enough to care. Position Description: Executive Assistant The Executive Assistant provides high-level administrative support to the CEO. This role requires advanced organizational, communication, and analytical skills. The ideal candidate will have a background in project management, and data analytics. Experience in the non-profit sector and familiarity with the kidney health industry are highly preferred. Essential Duties • Provide comprehensive administrative support to primarily the CEO and Executive Leadership Team when requested., • Serve as the primary point of contact for internal and external stakeholders., • Coordinate and manage CEO's calendars, meetings, and travel arrangements., • Prepare and edit correspondence, reports, presentations, and other documents., • Plan and execute board meetings, special events, and organizational publications., • Maintain and improve filing systems and databases., • Support project management initiatives and track progress using data analytics tools., • Ensure confidentiality and discretion in handling sensitive information.Qualifications, • Bachelor's degree required; Master's degree preferred., • Minimum of 3 years of experience in an executive support role., • Project management certification (e.g., PMP) is a plus., • Proficiency in Microsoft Office Suite and data analytics tools (e.g., Excel, Power BI)., • Strong organizational, time management, and communication skills., • Ability to work independently and manage multiple priorities., • Experience in non-profit organizations and/or kidney health industry preferred., • High level of integrity and discretion in handling confidential information. THE LOCATION: 203 Ernestine Orlando, FL. 32801 WHY SHOULD YOU APPLY? • Top Benefits, • Competitive Pay, • Bonus Program, • Tuition Reimbursement, • Public Service Loan Forgiveness - as a non-profit organization Job Posted by ApplicantPro

Job Description About FedSync: Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking a highly skilled Administrative Assistant to provide comprehensive support to the executive staff and Administrative Office at NASA Kennedy Space Center (KSC). The role includes managing office operations, handling budgeting, personnel records, and payroll, and ensuring effective and responsive service delivery. The ideal candidate will work independently, demonstrate expertise in various administrative functions, and excel in a fast-paced environment. Key Responsibilities: • Provide executive administrative support, including budgeting, personnel records, payroll, and office management., • Utilize Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, SharePoint, O365, Teams, and Adobe Acrobat to prepare briefing materials, charts, and presentations., • Serve as a professional representative for the office, managing recurring procedures, offering policy and procedural guidance, and ensuring high-quality deliverables., • Handle visitors, phone calls, calendar management, travel coordination, file maintenance, correspondence tracking, and meeting coordination., • Support the Directorate Executive staff with various projects, programs, and events., • Plan, organize, and work effectively in a team environment, providing recommendations for improvements in administrative processes., • Safeguard sensitive information and comply with policies regarding Controlled Unclassified Information (CUI) and procurement-sensitive information., • Manage complex calendars and travel arrangements, and prepare documentation and responses for administrative issues., • Coordinate Systems Engineering and Technical Interchange, IT governance documentation, and face-to-face meetings., • Demonstrate excellent problem-solving skills, customer service orientation, and the ability to handle multiple tasks with attention to detail. Qualifications: • US Citizenship Required., • Education: High School diploma., • Experience: 2-4 years of equivalent professional experience., • Proficient in media credentialing systems and Facilities Management., • Skilled in administrative support with a strong understanding of KSC administrative processes and inter-Center activities., • Excellent verbal and written communication skills, with the ability to address administrative issues and inquiries from various stakeholders, including NASA HQ and other federal agencies., • Strong organizational and multitasking abilities, with the capacity to work independently and as part of a team., • Ability to work onsite with a flexible schedule, including nights, weekends, and holidays. We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and credit Check.

Job Description Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! An Executive Assistant is needed for a top-ranking real estate team in the Florida area- The Turner Group. With the help of this individual, the agents aim to focus more on selling real estate and less on daily administrative and operational tasks. We are seeking an exceptional candidate who is proactive, organized, and committed to excellence- someone who takes pride in their work and fits seamlessly into a team culture rooted in service, success, and giving back. The ideal candidate is organized, proactive, and experienced in creating systems, with or without a real estate background. They work independently, grow into leadership, and are motivated to support our mission and community initiatives. Compensation: • Salary Range: $60,000 - $70,000, • Paid Time Off (PTO), • Bonuses - Considered after a 90-day period Executive & Administrative Support • Assist and support the owners in business and personal matters, • Schedule meetings, manage calendars, and screen calls/emails, • Handle requests and correspondence professionally, • Produce reports, presentations, and briefs, • Create weekly team meeting agendas and pull key performance numbers, • Order and manage office supplies and equipment, • Coordinate birthdays, anniversaries, and client gifting, • Track 30/60/90 onboarding and 6-month/annual reviews, • Support team members across departments (marketing, transactions, listings), • Coordinate vendor relationships and assist with event planning, • Work with the Marketing Coordinator to execute campaigns and monthly mailers, • Manage social media posts across team platforms (e.g., Pineapple Perkers, WWP IG), • Respond to reviews and comments, • Maintain schedule for active listing audits (30-60-90-120 days), • Assist in executing community outreach events Qualifications:, • Self-starter with strong organization and time-management skills, • Highly detail-oriented and dependable, • Tech-savvy and quick to learn new tools, • Calm under pressure with a problem-solving mindset, • Clear, professional communicator who works well with people, • Service-driven, growth-minded, and willing to obtain a real estate licenseAbout Company Founded in 2015, The Turner Group is a top-performing real estate team based in Winter Park, Florida. With over 400 families served, the team is known for operational excellence, client-first service, and strong community involvement. Beyond transactions, The Turner Group is committed to building lasting relationships and making a meaningful local impact.

Job DescriptionJob Description – Customer Service Rep Job Summary The Customer Service Rep will provide clerical and administrative support to ensure efficient office operations. The ideal candidate is highly organized, detail-oriented, and proficient in Excel and data management. Key Responsibilities • Provide administrative and clerical support to management and teams, • Prepare, maintain, and update reports, trackers, and databases using Excel, • Handle correspondence, scheduling, and document management, • Perform accurate and timely data entry, • Assist with filing, scanning, and record maintenance, • Support internal coordination and office operations, • Maintain confidentiality of sensitive information Required Skills & Qualifications • High school diploma or equivalent; Associate/Bachelor’s degree preferred, • Previous experience as an Administrative Assistant or similar role preferred, • Advanced Excel skills (formulas, pivot tables, VLOOKUP preferred), • Fast and accurate typing skills, • Strong organizational and time-management skills

Job Description Join the University Orthopedic Care Team as a Front Desk Assistant! Are you detail-oriented, passionate about patient care, and looking to make a meaningful impact in a dynamic organization? We are seeking a dedicated Front Desk Assistant to join our team and help ensure the accuracy and integrity of our practice. About the Role: The Front Desk Assistant will perform general clerical duties in support of patient services as directed by the Office Manager. Key Responsibilities: • Answering the phone while maintaining a polite, consistent phone manner using proper telephone etiquette., • Scan and enter all information for a patient into the EMR system, photocopying, faxing, or assisting in the completion of forms., • Update all new or changing patient information in EMR system. I.E; verify patient current address, phone number., • Review all new patient information for accuracy and completion., • Confirm patient appointments and reschedule any appointments as needed., • Greet all patients and visitors, in person or over the telephone., • Responsible for maintaining a clean and organized area., • Maintain a high level of ethical conduct regarding HIPPA, patient confidentiality and professional stature., • Collect EMR records such as laboratory reports and images as requested by the Physician., • Able to communicate effectively and build positive relationships with all clinical and administrative staff. What We’re Looking For: • Detail-Oriented: You have a keen eye for detail and can produce accurate records., • Integrity: You handle patient documentation responsibly and maintain confidentiality., • Strong Communication Skills: Patient and/or guest interaction is a major part of this role, so you have solid verbal and nonverbal communication skills., • Comprehensive Knowledge: You understand medical and orthopedic terminology., • Regulation Proficiency: You abide by HIPAA and OSHA standards., • Experience: Prior experience with Electronic Medical Records systems is desirable. Why Join Us? • Contribute to a patient-driven organization with a supportive and collaborative team., • Opportunity for professional growth and continuous learning., • Engage in meaningful work that impacts patient outcomes., • Competitive benefits package.

Job Description The Front Desk Associate serves as the first point of contact for events, employees, clients, and visitors, ensuring a welcoming, organized, and efficient office environment. This role combines front-desk responsibilities with office operations & hospitality support, helping the organization run smoothly day-to-day. Responsibilities: • Greet and assist visitors, clients, and vendors in a friendly and professional manner., • Provide safety guidelines for visitors and vendors., • Communicate professionally with employees, clients, and vendors via e-mail, phone, and in-person., • Manage visitor badges, sign-ins, and security procedures., • Support meeting logistics, including room setup and scheduling., • Work with hospitality staff to coordinate client visits, including room setup and catering coordination., • 1-3 years of experience in a receptionist, administrative assistant, or office coordination role., • Experience in a client-facing environment highly desired., • Proficient with Microsoft 365 tools (Outlook, Teams, Word, Excel)., • Friendly, professional, and customer-service oriented demeanor. Viable Engineering Solutions provides world-class concept-to-completion professional services for the industrial energy sector. Operating from UCF's Research Park in Orlando, Florida, we deliver comprehensive solutions ranging from fast prototyping to advanced testing capabilities. Viable Engineering Solutions, LLC is an Equal Opportunity Employer.

Job Description Type: We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to management and professional staff within a large, complex organization. This role is responsible for performing advanced administrative duties, supporting divisional operations, conducting research, compiling data, and assisting with the coordination of meetings, boards, and departmental initiatives. The Administrative Assistant prepares and edits correspondence, reports, meeting materials, and official documentation for leadership review and approval. This position requires strong organizational skills, discretion in handling confidential information, and the ability to manage multiple priorities in a structured, deadline-driven environment. The ideal candidate demonstrates professionalism, sound judgment, strong communication skills, and the ability to interact effectively with internal staff, leadership, external stakeholders, and members of the public. Performs other duties as assigned. Experience Requirements • Minimum of four 4 years of progressive secretarial or administrative experience, or an equivalent combination of relevant education and experience, • Experience performing complex administrative and confidential duties in support of management or professional staff, • Demonstrated ability to compose, proofread, and edit correspondence, reports, memoranda, spreadsheets, minutes, and other official documents, • Experience conducting research, data collection, and basic analysis to support reports, presentations, and meetings, • Experience coordinating meetings, preparing agendas, compiling supporting documentation, and recording and transcribing meeting minutes, • Ability to interact professionally with leadership, consultants, staff, and members of the public, • Experience maintaining records, logs, and data within software applications, • Ability to review documentation for compliance with organizational policies and procedures, • Strong organizational skills with the ability to manage multiple deadlines, • Ability to maintain confidentiality and exercise discretion, • Experience supporting boards, committees, or advisory groups, • Experience preparing materials for executive-level meetings or governing bodies, • Familiarity with public-sector administrative processes or regulated environments, • Experience coordinating public meetings, hearings, or formal proceedings, • Ability to work at a computer for extended periods, • Ability to review detailed documentation for sustained periods, • Ability to occasionally lift up to 10–20 pounds (files, records boxes, or office materials), • Minimal physical exertion, • High school diploma or equivalent, • Additional coursework or training in business administration, office management, or related field, • Ability to type at a rate of 40 correct words per minute, • Monday through Friday; 8:00 a.m. to 5:00 p.m. Drug screening, background, and reference checks are performed if required. Valid identification and reliable transportation are required. We are an E-Verify employer. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Our employees are authorized to work in the United States.

Job DescriptionBenefits: • Competitive salary, • Opportunity for advancement, • Paid time off, • Training & development Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options., • Provide excellent customer service and follow up on customer's needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

Job Description Build What Matters Most—Families, Futures, and Your Career Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility, the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine. Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients, the lives we help bring into the world, and the culture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine. Through our national network of premier fertility centers—including Shady Grove Fertility—we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started. Opportunity Overview We have an immediate opening for a Lab Admin Assistant to join our team at Shady Grove Fertility in Orlando, Florida. How You’ll Contribute At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers—and support is always within reach. Whether collaborating with more than 200 highly respected physicians nationwide or partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success. In this role, the Lab Admin Assistant will: • Read and follow all policies and procedures in the laboratory manuals, • Daily phone calls to communicate daily patient reports, • Keep supply inventories within prescribed levels. Non-stock items require the laboratory director’s and/or technical supervisor’s signature, • Perform daily entry of SART cycles as needed, • Perform duties related to embryo and sperm transports. This will include all transports, both incoming and outgoing, • Maintain SART data entry log accurately and transfer entries into the appropriate database file, • Primarily involved in the day to day communication of the IVF and Andrology laboratories, • Proficient at performing any and all standard communications in the laboratories, • Responsible for insuring compliance with all CAP guidelines and regulations as it relates to SART, • Primarily responsible for embryo donation including, but not limited to, documentation and communication with outside facilities and in-house documentation as it relates to embryo donation, • Primarily responsible for scanning IVF lab files and documentation, • Primarily responsible for Embryo Storage letters and documentation of payments received. The ability to receive and process payments We’re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience—individuals who thrive in environments where excellence, empathy, and accountability matter. Qualifications and Skills Include: • High School Diploma or Higher, • Training is provided but clinical/research laboratory experience preferred, • Extreme attention to detail, • Microsoft Office Experience, • Excellent communication skills, • Bilingual (English/Spanish) preferred What We Offer US Fertility is proud to provide a competitive, comprehensive benefits package designed to support our team members—professionally and personally—across all employment types. Full-Time Employees (30+ hours/week) • Medical, dental, and vision insurance, • 401(k) with company match, • Tuition assistance and professional development support, • Performance-based bonus opportunities, • Generous paid time off, paid holidays, and paid parental leave, • Life and disability benefits, • Fertility Discount Program, • 401(k) with company match, • Performance-based bonus opportunities, • 401(k) with company match, • Employee wellness and recognition programs Our Commitment to Inclusion and Opportunity US Fertility and its network partners believe that a diverse workforce is essential to fulfilling our mission of expanding patient access to the highest standards of fertility care. We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve. Across our national footprint, US Fertility is a leader in offering clinical, administrative, and operational career opportunities at locations throughout the United States. We are equally committed to developing individual strengths, promoting from within, and supporting long-term career growth. This is a moment of growth, innovation, and impact. Take the next step in your career with US Fertility—and help shape the future of fertility care.

Administrative Back Office Assistant. Are you ready to join a dedicated healthcare team in the heart of Huntsville, AL? If so, Max Health is currently hiring for a full-time Administrative Back Office Assistant!. As our Administrative Back Office Assistant, you'll earn competitive pay of $18-$20 per

Lake Highland's Middle School (MS) seeks an administrative assistant - MS front office to serve as the first point of contact for students, families, visitors, and vendors, providing a welcoming and professional front-office experience. Administrative Assistant - Ms Front Office. This role supports

If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrative Assistant position in our Orlando Office. Office Administrative Assistant. Prior experience with law office process

If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrative Assistant position in our Orlando Office. Office Administrative Assistant. Prior experience with law office process

Support What Matters as an Office Administrative Assistant - Organize, Coordinate, and Keep Our Offices Running Smoothly. Office Administrative Assistant to join our Infrastructure Admin Team in Winter Springs, FL or Tampa, FL. Assist with office operations such as ordering supplies, processing purc

Job Description Job Description Physician Assistant ??? Primary Care (Orlando, FL) We are seeking a dedicated and motivated Physician Assistant to join our growing Primary Care practice in Orlando.

No admin virtual assistant experience required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

No administrative assistant experience required.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Greets visitors and determines the nature of their visit, issues visitor passes and maintains visitor logs, alerts appropriate party of visitor arrival or directs visitors to appropriate office, department or employee. Additional responsibilities may include miscellaneous administrative activities s

Provides administrative and secretarial support including opening and disbursing mail, composing and editing correspondence, preparing expense reports, and maintaining files and records. Manages office supplies and equipment, ensuring availability and proper functioning. Effectively utilize office e

Aveanna Healthcare - 1560 North Orange Avenue - Responsibilities: Payroll activities, including weekly time sheets, audits, billing & processing; Obtain patient insurance authorizations; Assist with caregiver onboarding and training activities; Preparing and ensuring all caregiver personnel files ar

Nelson Mullins, an AmLaw 60 firm, is seeking a Litigation Administrative Assistant to join our collaborative team in our Orlando office. The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney's caseload by maintaining attorney calendars, ma

No office assistant experience required.