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Operations administrator jobs in New York, New York - Page 2Create job alerts

  • Front Desk Receptionist/ Customer Service Representative
    Front Desk Receptionist/ Customer Service Representative
    1 month ago
    Full-time
    West Bronx, The Bronx

    Monopoly Collision is looking for a friendly, professional, and reliable Receptionist/Customer Service Representative to join our team in the Bronx, New York. As the first point of contact for our customers, you will play a key role in delivering outstanding customer service and ensuring the smooth day-to-day operations of our collision repair shop. Job Details Location: 2102 Webster Ave, Bronx, NY 10457 Job Type: Full-time Pay: $17.00–$30.00 per hour (based on experience) Expected Hours: 40 hours per week Schedule Monday to Friday: 8:00 AM – 6:00 PM Saturday: 8:00 AM – 4:00 PM About Monopoly Collision Monopoly Collision is a trusted auto body and collision repair shop located in the Bronx, New York. We are committed to delivering high-quality repairs, exceptional customer service, and a seamless experience throughout the repair process. Our team works closely with customers and insurance companies to ensure vehicles are restored safely and efficiently. We take pride in our craftsmanship, professionalism, and dedication to customer satisfaction while fostering a positive and collaborative work environment. Responsibilities Greet customers in person and provide exceptional customer service. Answer incoming phone calls and direct them appropriately. Schedule customer appointments and manage calendars. Assist customers with insurance claims and related paperwork. Provide customers with updates on the status of their vehicle repairs. Maintain accurate customer records and perform data entry. Coordinate with technicians, insurance adjusters, and management. Perform general receptionist and administrative duties. Requirements Bilingual in English and Spanish (required). Valid driver's license (required). Excellent communication and customer service skills. Basic computer and data entry skills. Ability to multitask in a fast-paced environment. Strong organizational and time management skills. Previous experience in customer service, the automotive industry, or collision repair is preferred but not required. Benefits Competitive pay Paid training Opportunities for career growth and professional development Friendly and supportive work environment Experience Customer service: 1 year (Preferred) License/Certification Valid driver's license (Required) Language English (Required) Spanish (Required) Work Location In person Pay: $17.00–$30.00 per hour Applicants with criminal records are encouraged to apply.

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  • Vision Therapy Assistant
    Vision Therapy Assistant
    1 month ago
    $20–$28 hourly
    Part-time
    Gowanus, Brooklyn

    Vision Therapy Assistant / Administrative Assistant (Park Slope / Gowanus) 20-25 hours per week - Brooklyn Vision Therapy is a niche optometry practice specializing in vision therapy and rehabilitation seeking a new vision therapy assistant. As a vision therapy assistant, you will work one-to-one with patients, coaching and motivating them through exercises and games that will strengthen their visual skills. Vision therapy is an incredible way to change lives for the better - helping patients overcome visual problems that are impacting their ability to perform well in school, work, or life. There is room to grow and complete training to become a certified vision therapist over the next 1-3 years. Primary duties will eventually include working 1:1 with patients of all ages, but particularly kids aged 4-12, as well as assisting with day-to-day operations and administrative tasks in a fast-paced but fun practice. Training will be provided, but we are ideally seeking someone with a background in optometry, occupational therapy, physical therapy, or early education, who has experience working with children and experience working as a receptionist or in an administrative, or operational role. Candidates should be highly organized, have strong time management, prioritization, and multi-tasking skills along with excellent people skills. You should also have the ability to quickly learn basic science/vision concepts and specific exercises. Approximate Schedule is 1-7pm Monday - Thursday Compensation: $20 - $28 / hour starting pay (commensurate with experience) with an increase once able to work independently with patients + revenue/performance based bonuses after the first year

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  • Remote Administrative Assistant
    Remote Administrative Assistant
    1 month ago
    $27–$35 hourly
    Full-time
    Manhattan, New York

    About Us: Central Plaza offers a 24-hour residential treatment program designed to maximize independence and support reintegration into the community. Our Recovery-oriented services utilize evidence-based practices to promote and foster mental health and wellness. Job Summary The Remote Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the residential treatment home's daily activities. This role supports management and clinical staff by coordinating schedules, maintaining confidential records, handling communications, and assisting with general office operations while working remotely. Key Responsibilities Manage incoming emails, phone calls, and correspondence professionally. Schedule meetings, appointments, and staff calendars. Maintain accurate electronic client and administrative records while ensuring confidentiality. Prepare reports, letters, spreadsheets, and other documents. Assist with data entry, document filing, and record management. Coordinate virtual meetings and take meeting minutes when required. Monitor office supplies and assist with purchasing requests. Support onboarding and administrative tasks for new employees. Communicate with staff, vendors, and external partners in a professional manner. Perform other administrative duties assigned by management. Qualifications High school diploma or equivalent; associate's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Ability to work independently and maintain confidentiality. Experience in healthcare, behavioral health, or residential treatment settings is an asset. Skills Administrative support Calendar management Data entry Document preparation Customer service Time management Attention to detail Confidential records management Team collaboration Problem-solving Work Environment Fully remote with reliable high-speed internet. May require occasional virtual meetings during standard business hours. Must maintain confidentiality and comply with organizational policies regarding client information.

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  • Project Manager
    Project Manager
    1 month ago
    Full-time
    Manhattan, New York

    Project Manager (Facade) Founded in 1987, RAND Engineering & Architecture, DPC is an employee-owned 115+ person Manhattan-based firm that designs, specifies, and administers restoration, upgrade, and adaptive re-use programs on behalf of owners, managers, and co-op and condo boards. We are currently seeking a [title] for our [Team] department. Candidate should be self-motivated, energetic, organized and a team player. Life at RAND As an employee-owned business, at RAND, we believe great work starts with great people—and we take care of ours. Our comprehensive benefits package is designed to support you both professionally and personally, including: • Medical, dental, and company-sponsored vision coverage, • 401(k) with company match to invest in your future, • Long-term disability and life insurance, • Transit and parking benefits for easy commuting, • On-site exercise room and wellness perks like yoga classes, • Ongoing professional development and career growth opportunities, • Employee referral incentives, • A RAND Certified Project Management Program, • A vibrant culture with team events, celebrations, and yes—great holiday parties And we’re not the only ones who think RAND is a great place to work— We’ve been named one of Crain’s New York Business Top 100 Places to Work in NYC 14 times (including 2025). Come see why. Responsibilities include but are not limited to:  Ability to successfully manage various project types including facade & roofing and FISP projects  Execute and/or assist on multiple projects in all project phases, including Investigation, Budget Estimating, Contract Document Preparation, Bidding, Analysis and Negotiation, Municipal Filing, Construction Administration, and Close-out within project budget  Manage projects of medium to large scale scope and work under direct supervision. Ability to follow directions and support standards of operations. Responsible for the coordination of all project efforts, administrative and technical, to ensure the most efficient and cost-effective execution of assigned projects.  Coordinate Architects, Engineers and Designers to maintain quality of assigned project with strong problem solving and organizational skills.  Conduct design problem solving, documentation and field observations for small projects independently with input from senior team members. Prepare project documents, including but not limited to; meeting minutes, field reports, investigation reports, cost estimates, and project timelines.  Sustain positive client relationships. Attend meetings with clients, contractors, and consultants at regular intervals. Attend meetings with Engineers and consultants. Ensure project workplans are being adhered to. Proactively communicate any issues to Project Architect, Project Engineer, Sr. Project Manager and/or Team Leader  Anticipate and trouble-shoot project-specific problems and participate in developing and implementing solutions.  Keep current on building codes governing New York City. Awareness of historic building codes.  A Project Associate can expect to be “in field” between 25% - 75% of their time during any given week Requirements: . Bachelors or Masters in Architecture or Civil Engineering • 5+ years’ experience, • Must be able to manage individual workload, negotiate competing priorities, understand common construction, exhibit curiosity for existing building infrastructures, • New York experience is required., • Excellent written and verbal communication skills., • Demonstrate mastery in: estimating, scheduling, budgeting/cost control, construction observation, client relationship, interpersonal skills. -Proficient in Microsoft Office, and AutoCAD • Strong interpersonal communication, organization and leadership skills, as well as ability to train others and monitor their work for quality and completeness. The pay range for this role is: 80,000 - 95,000 USD per year (Office)

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  • Social Media Internship & Front Desk
    Social Media Internship & Front Desk
    1 month ago
    $18–$22 hourly
    Full-time
    Manhattan, New York

    Are you a dynamic and organized individual with a passion for digital communication and a desire to kickstart your career in a vibrant sales and marketing environment? Fifth Ave Co is seeking a motivated Social Media Intern & Front Desk Assistant to join our team. This dual role offers a unique opportunity to gain hands-on experience in social media marketing while also developing essential administrative and client-facing skills. We are looking for someone who is eager to learn, takes initiative, and thrives in a fast-paced, collaborative setting. Key Responsibilities: • Assist in the creation and curation of engaging content for various social media platforms (e.g., Facebook, Instagram, LinkedIn)., • Schedule and publish social media posts, stories, and campaigns., • Monitor social media channels, track engagement metrics, and provide insights., • Research industry trends and competitor activities to inform social media strategy., • Greet and welcome clients and visitors in a professional and friendly manner., • Answer incoming calls, direct inquiries, and manage correspondence., • Maintain the cleanliness and organization of the reception area and common spaces., • Provide administrative support to the team as needed, including scheduling and data entry. What We're Looking For: • Strong interest in social media and digital marketing., • Excellent communication and interpersonal skills., • Organized, detail-oriented, and able to multitask effectively., • A positive attitude, strong work ethic, and a proactive approach., • Proficient in basic computer applications; familiarity with social media platforms is a plus., • Ability to work independently and as part of a team., • A coachable individual eager for growth and professional development. What We Offer: • Hands-on experience and comprehensive training in social media management and front desk operations., • Mentorship from experienced professionals in a leading sales and marketing agency., • A supportive and energetic team culture built on accountability and growth., • Opportunities for professional development and potential for career advancement within the company., • A chance to contribute to impactful marketing campaigns. If you are ready to apply your organizational skills and budding social media talent in a role that offers significant learning and growth opportunities, we encourage you to apply.

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  • Real Estate Agent
    Real Estate Agent
    1 month ago
    Full-time
    Jamaica, Queens

    Join a dynamic and energetic real estate team as a dedicated Real Estate Agent! In this vibrant role, you will be at the forefront of helping clients buy, sell, and manage properties with confidence and professionalism. Your enthusiasm for the industry, combined with your exceptional communication skills and market knowledge, will drive successful transactions and foster lasting client relationships. This paid position offers an exciting opportunity to grow within a fast-paced environment while making a tangible impact in the real estate market. Responsibilities Assist clients throughout the entire real estate transaction process, from property search to closing deals Conduct comprehensive market analysis to identify industry trends, property values, and competitive listings Negotiate offers and counteroffers effectively, ensuring favorable terms for clients while maintaining fairness and compliance with Fair Housing regulations Develop and implement innovative marketing strategies to promote listings across various channels, including digital platforms and social media Manage real estate administrative tasks such as documentation, scheduling showings, and coordinating with other industry professionals Stay informed about current real estate laws, regulations, and industry best practices to ensure ethical practice and legal compliance Foster excellent customer service by understanding client needs, providing expert advice, and maintaining open communication throughout transactions Collaborate with managing real estate teams to streamline operations, share market insights, and achieve collective goals Qualifications Proven experience in practicing real estate or property management with strong organizational skills Exceptional negotiation abilities coupled with excellent communication skills in multiple languages or bilingual proficiency preferred Familiarity with sales technology adoption tools and real estate software platforms Deep understanding of the local real estate market analysis and industry trends Knowledge of real estate law, fair housing regulations, and property management practices Demonstrated customer service excellence with a focus on client satisfaction Administrative experience related to real estate transactions or office management is highly desirable Ability to adapt quickly to evolving market conditions while managing multiple priorities effectively Embark on a rewarding career where your energy fuels success! We’re committed to supporting your professional growth through ongoing training opportunities and a collaborative work environment. If you’re passionate about helping clients find their perfect property while thriving in a lively team setting, we want to hear from you!

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  • General Manager
    General Manager
    2 months ago
    $20–$25 hourly
    Part-time
    Gravesend, Brooklyn

    WE'RE HIRING: STUDIO MANAGER Are you someone who loves fitness, people, and creating meaningful connections? Locals preferred for Brooklyn- 11223. At Physique BK, we're more than a fitness studio, we're a community. We're looking for a warm, organized, and motivated Studio Manager to help us create an exceptional experience for every client who walks through our doors. This role is perfect for someone who enjoys wearing many hats, takes pride in keeping things running smoothly, and is excited to be part of a growing boutique fitness business. What You'll Do • Manage front desk operations and client experience, • Welcome and connect with clients before and after class, • Follow up with new leads and prospective clients, • Support membership and package sales, • Help maintain a clean, organized, and inviting studio, • Assist with scheduling and instructor communication, • Support email journeys, automations, and administrative projects, • Learn marketing systems and help execute promotions, • Help strengthen and grow our Physique BK community What We're Looking For • Friendly, professional, and people-oriented, • Strong communication skills (phone calls don't scare you!), • Organized and detail-oriented, • Comfortable learning technology and new systems, • Self-motivated with a willingness to take initiative, • Passion for fitness, wellness, and community Training Included We will train the right candidate in: • Studio operations, • Lead follow-up and client communication, • Membership and package management, • Email marketing and automation systems, • CRM and scheduling software Momence, • Marketing support and studio growth initiatives Schedule • Approximately 25 hours per week, • Flexible schedule, • Combination of front desk and administrative hours, • Some mornings, evenings, and occasional weekends required Compensation $20–$25 per hour, based on experience. Local Candidates Preferred We're ideally looking for someone who lives in or near South Brooklyn, particularly the 11223 area, and is excited to become a long-term part of our community. About Physique BK Physique BK is a boutique fitness studio offering barre, strength, Pilates, yoga, recovery, and community-driven wellness experiences. Our mission is simple: help people move with purpose, build strength, and feel at home when they walk through our doors. Interested? We'd love to hear from you. Send your resume and a short note telling us why you'd be a great fit for Physique BK.

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  • Senior Project Manager
    Senior Project Manager
    2 months ago
    $160000–$175000 yearly
    Full-time
    Manhattan, New York

    About Asphalt Green Asphalt Green is a nonprofit organization that transforms lives and builds community through sports, fitness, and play for all. Each year, Asphalt Green serves thousands of New Yorkers through sports, aquatics, fitness, camps, and community programs that promote health, personal growth, and lifelong participation in physical activity. Across three campuses and numerous community partnerships, Asphalt Green is committed to providing high-quality programs that are inclusive, accessible, and rooted in excellence. Asphalt Green believes that access to movement, sport, and wellness can change lives. Our work helps young people develop confidence, resilience, leadership skills, and healthy habits that extend far beyond the playing field. About the Role Asphalt Green is seeking a highly organized, strategic, and execution-focused Senior Project Manager to lead the project management structure for a major enterprise initiative connected to campus planning, renovation, expansion, operational transformation, and long-term organizational growth. Reporting to the Chief Operating Officer, this role will serve as the central coordination and accountability lead across multiple executive workstreams, including construction and delivery, finance and transaction strategy, programs and operations, communications, government relations, people strategy, and capital campaign efforts. The Senior Project Manager will work directly with Executive Team leaders, internal departments, external consultants, and project partners to keep timelines, deliverables, risks, decisions, budget updates, and reporting clearly organized and moving forward. This role will also serve as a core member of the Construction and Delivery workstream, partnering with the COO and coordinating closely with the Owner’s Representative, architects, construction manager, engineers, consultants, vendors, and other project partners involved in planning and execution. The ideal candidate is an experienced project management professional who can lead through influence, manage complexity across multiple stakeholders, create order in fast-moving environments, and balance strategic thinking with detailed execution and follow-through. Portfolio Scope The Senior Project Manager provides strategic leadership and oversight for: • 7 enterprise strategic workstreams supporting Asphalt Green's largest organizational initiative in its history, • Cross-functional coordination across Executive Team leaders, department heads, consultants, architects, engineers, owners' representatives, government partners, and external vendors, • Multi-year capital planning and implementation supporting approximately $140 million in strategic campus investment and modernization initiatives, • Executive reporting, governance, and project management supporting the CEO, COO, Executive Team, Board Committees, and Board of Directors, • Coordination of concurrent projects, milestones, budgets, risks, dependencies, procurement activities, and stakeholder deliverables across the organization Why This Role Matters This role is critical to Asphalt Green’s ability to move a complex, multi-year strategic initiative from planning into disciplined execution. Major work involving campus planning, renovation, expansion, capital investment, construction delivery, operational transformation, fundraising, government relations, and long-term growth requires a leader who can connect strategy to action and keep people, priorities, decisions, timelines, and resources aligned. The Senior Project Manager will create the project structure that allows executive leaders, department heads, external partners, and project teams to move in the same direction. By leading workstream coordination, tracking risks, clarifying decisions, managing reporting, and maintaining consistent communication, this role strengthens Asphalt Green’s ability to execute high-priority work without losing momentum or visibility. The impact of this role will be felt across the organization. Strong leadership in this position will help Asphalt Green make better decisions, reduce confusion across teams, manage resources responsibly, and move long-term strategic priorities forward in a way that supports the organization’s mission, growth, and future community impact. What You’ll Do Executive Workstream Coordination and Accountability • Manage all project workstreams, including construction and delivery, finance and transaction strategy, programs and operations, communications, government relations, people strategy, and capital campaign efforts., • Partner directly with Executive Team leads to establish timelines, milestones, deliverables, dependencies, decision points, and reporting expectations for each workstream., • Hold workstream leaders accountable for deadlines, action items, updates, reporting expectations, and follow-through., • Develop and maintain integrated project schedules and cross-functional implementation plans that align organizational priorities, sequencing, and dependencies., • Identify risks, conflicts, bottlenecks, resource gaps, and timeline impacts early, and escalate issues to leadership with clear context and recommended next steps., • Facilitate recurring project meetings, maintain agendas and notes, track decisions, and monitor follow-up actions., • Prepare biweekly executive reporting updates that summarize progress, risks, decisions needed, unresolved items, and upcoming milestones., • Support governance processes, Board reporting, committee coordination, and executive communication planning. Construction and Delivery Support • Serve as a core member of the Construction and Delivery workstream in partnership with the Chief Operating Officer., • Coordinate closely with the Owner’s Representative, architects, construction manager, engineers, specialty consultants, vendors, and other project partners throughout planning and execution., • Support the development and tracking of project schedules, phasing plans, budgeting milestones, procurement timelines, consultant deliverables, and key decision points., • Assist with coordination of construction logistics, operational planning, disruption mitigation strategies, and swing space planning to reduce impact on business operations., • Monitor project controls, including schedules, decision tracking, risk management systems, documentation, and reporting needs., • Organize and maintain project documentation, reporting structures, and communication workflows between internal and external stakeholders., • Partner with Operations and Facilities leadership to ensure construction and delivery plans reflect real campus needs, safety considerations, staff impact, member experience, and day-to-day operational realities. Project Management Systems Lead Administrator • Administer and maintain project management systems and workflows that support coordination across executive workstreams., • Develop dashboards, tracking tools, reporting structures, templates, and documentation systems that improve visibility into project progress and organizational alignment., • Lead the implementation, use, and optimization of project management platforms, including Microsoft Planner and related Microsoft Office tools., • Create standardized reporting formats, project templates, risk logs, decision trackers, meeting note formats, and communication protocols., • Maintain centralized project documentation so executive leaders, workstream owners, and project partners have access to accurate and current information., • Support executive leadership with presentation materials, implementation planning documents, meeting coordination, and special projects related to strategic initiatives., • Use project data, status updates, and risk tracking to help leadership understand progress, delays, decisions needed, and upcoming priorities. Communication, Reporting, and Documentation • Lead the preparation of clear project updates, summaries, dashboards, meeting notes, and decision logs., • Communicate project status, risks, and next steps in a clear and professional way., • Create and maintain shared project documentation, so information is accurate, current, and easy to find., • Help ensure leadership has the information needed to make timely decisions., • Support internal communication around major initiatives, so teams understand what is changing, why it matters, and how it affects their work. What Success Looks Like Success in this role means Asphalt Green’s major strategic initiative is led with structure, discipline, visibility, and accountability. A successful Senior Project Manager will: • Establish clear project plans, workstreams, timelines, ownership structures, reporting systems, and accountability practices., • Keep Executive Team leaders, internal departments, external consultants, and project partners aligned around priorities, decisions, risks, and next steps., • Drive project momentum by tracking deliverables, identifying barriers, escalating risks, and ensuring follow-through., • Prepare clear executive and Board-facing updates that help leadership understand progress, issues, decisions needed, and upcoming milestones., • Build trust with senior leaders, workstream owners, internal teams, consultants, vendors, and external project partners., • Keep complex, multi-year work organized without losing sight of details, deadlines, dependencies, budget updates, or strategic goals., • Track project budgets, expenses, invoices, change requests, and financial updates accurately in partnership with Finance, Operations, and project partners., • Strengthen Asphalt Green’s ability to execute high-priority initiatives through disciplined project leadership, cross-functional alignment, and consistent follow-through. Qualifications Required Qualifications You’ll need: • At least 7 years of experience managing complex projects, strategic initiatives, capital projects, construction-related projects, operations projects, or cross-functional organizational initiatives., • Experience building and managing project plans, timelines, milestone trackers, workback schedules, and status reports., • Strong ability to coordinate multiple stakeholders, priorities, deadlines, and workstreams at the same time., • Experience working with senior leaders, external partners, vendors, consultants, or cross-functional teams., • Strong written and verbal communication skills., • Strong organizational skills and attention to detail., • Ability to identify risks, solve problems, and escalate issues appropriately., • Ability to work independently while keeping stakeholders informed and aligned., • Proficiency with project management tools, Microsoft Office, Google Workspace, or similar systems., • Ability to work onsite as needed at Asphalt Green locations or project sites., • Experience supporting or managing project budgets, including tracking expenses, monitoring budget updates, reviewing invoices, and identifying budget risks or changes., • Project Management Professional (PMP) certification preferred, or equivalent education, certification, or professional experience. Preferred Qualifications It would be helpful if you also have: • Experience supporting capital projects, facilities projects, construction delivery, campus expansion, or real estate-related initiatives., • Experience in nonprofit, education, community center, sports, fitness, recreation, facilities, or campus-based environments., • Experience creating dashboards, executive updates, board materials, or project governance tools., • Experience working with consultants, architects, engineers, construction managers, or facilities vendors., • Experience supporting organizational change or operational transformation projects. Schedule and Work Environment This role is based primarily at Asphalt Green’s Upper East Side headquarters and may require work across Asphalt Green locations, project sites, and external partner locations as needed. This position is hybrid eligible; however, onsite presence will be required for project meetings, campus walkthroughs, stakeholder conversations, vendor or consultant coordination, and other business needs connected to major strategic initiatives. The work environment may include office settings, fitness and recreation facilities, active campus spaces, construction or facilities-related areas, and meetings with internal and external stakeholders.

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  • Deli Manager
    Deli Manager
    2 months ago
    Full-time
    Kew Gardens, Queens

    Karm Cafe is seeking a dedicated and experienced Deli Manager to oversee daily operations within our bustling deli section. As a Deli Manager, you will be responsible for ensuring high standards of food quality, customer service, and operational efficiency. Key Responsibilities: • Manage and supervise daily deli operations, including food preparation, display, and service., • Lead, train, and schedule deli staff, fostering a positive and productive work environment., • Maintain inventory levels, place orders, and minimize waste to ensure optimal product availability and cost control., • Ensure strict adherence to food safety, hygiene, and sanitation standards., • Deliver exceptional customer service, addressing inquiries and ensuring customer satisfaction., • Merchandise deli products attractively to maximize sales and appeal., • Monitor sales performance and implement strategies to achieve revenue targets., • Handle administrative tasks such as reporting and record-keeping. Qualifications: • Proven experience in deli management or a similar role within a cafe or grocery store setting., • Strong leadership and team management skills., • Excellent understanding of food safety regulations and best practices., • Customer-focused with outstanding communication and interpersonal abilities., • Ability to work in a fast-paced environment and manage multiple priorities effectively., • Basic computer proficiency for inventory and scheduling.

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  • Administrative Assistant
    Administrative Assistant
    2 months ago
    $17–$18 hourly
    Part-time
    Jamaica, Queens

    Part-Time Administrative Assistant – Nonprofit Food Pantry Our nonprofit organization is dedicated to fighting discrimination, promoting equality, and ensuring everyone has access to nutritious food with dignity and respect. We are looking for a compassionate, organized, and dependable Administrative Assistant to support our mission and help serve our community. Position: Part-Time Administrative Assistant Schedule: Monday–Saturday, 3:00 PM–6:00 PM (18 hours per week) Responsibilities: • Welcome clients, volunteers, and community partners with professionalism and respect, • Answer phone calls, emails, and general inquiries, • Schedule appointments and maintain office calendars, • Assist with client intake, data entry, and recordkeeping, • Organize files and provide administrative support to staff, • Help coordinate food pantry operations and community outreach activities, • Maintain confidentiality and support a welcoming environment for all Qualifications: • Strong organizational and communication skills, • Basic computer proficiency (Microsoft Office and Google Workspace), • Ability to multitask and work independently, • Compassionate, reliable, and committed to serving a diverse community, • Administrative or nonprofit experience is a plus, but not required, • Bilingual candidates are encouraged to apply What We Offer: • Part-time position (18 hours per week), • Meaningful work that makes a difference in the community, • Supportive, mission-driven team, • Opportunities for professional growth If you're passionate about helping others and want to be part of an organization that fights discrimination and works to end food insecurity, we'd love to hear from you. Apply today!

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  • General Manager
    General Manager
    2 months ago
    $20–$25 hourly
    Part-time
    Irvington

    We are seeking an experienced and dedicated General Manager to lead our operations at Reliable Healthcare Agency, Inc. As a General Manager, you will be responsible for overseeing all aspects of our agency's day-to-day functions, ensuring high-quality service delivery, operational efficiency, and regulatory compliance. Key Responsibilities: • Manage and supervise all operational activities, including client services, scheduling, and administrative functions., • Lead, mentor, and develop a team of healthcare professionals and support staff, including recruitment, training, and performance management., • Ensure strict adherence to all healthcare regulations, policies, and procedures to maintain the highest standards of care and compliance., • Develop and implement operational strategies to optimize efficiency, enhance service quality, and achieve organizational goals., • Oversee financial performance, including budgeting, billing processes, and resource allocation., • Foster strong relationships with clients, families, and external stakeholders to ensure client satisfaction and continuous improvement., • Implement and monitor quality assurance programs to uphold our commitment to reliable and compassionate healthcare services., • Collaborate with senior leadership to contribute to the agency's strategic planning and business development initiatives. Qualifications: • Proven experience in a management role within the healthcare or home care industry., • Strong leadership and team management skills., • Excellent understanding of healthcare regulations and compliance standards., • Exceptional organizational, communication, and interpersonal abilities., • Bachelor's degree in Healthcare Administration, Business Management, or a related field preferred. Join Reliable Healthcare Agency, Inc. and play a pivotal role in delivering outstanding healthcare services to our community.

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  • Front Desk Receptionist/Office Assistant (Chinese and Korean proficiency preferred)
    Front Desk Receptionist/Office Assistant (Chinese and Korean proficiency preferred)
    2 months ago
    Part-time
    Fort Lee

    Full job description Weekend Front Desk Receptionist (Part-Time) Our newly launched Medical Spa is seeking a bright, energetic, and reliable Part-Time Front Desk Receptionist to join our growing team! We are primarily looking for someone who is available to work weekends, with occasional weekday availability preferred. Work Schedule Saturday: 9:00 AM – 1:00 PM (Required) Occasional weekdays: 9:00 AM – 6:00 PM (Preferred) Responsibilities Welcome and assist clients with a warm and professional attitude Answer phone calls and schedule appointments Provide basic information about treatments and services Assist with front desk operations and administrative tasks Recommend and sell skincare products when appropriate Maintain a clean and organized reception area Qualifications Friendly, outgoing, and positive personality Strong communication and customer service skills Reliable, organized, and able to multitask Comfortable answering phones and interacting with clients Previous receptionist, retail, sales, or customer service experience is a plus Language Preference Korean and Chinese language skills are preferred English communication skills required What We Offer Friendly and supportive work environment Opportunity to grow with a newly established Medical Spa Valuable experience in the beauty and wellness industry Potential for additional hours and career growth as our business expands We are looking for someone with a bright personality, positive attitude, and strong work ethic. If you enjoy working with people and are excited about being part of a growing business, we'd love to hear from you. Join our team and grow with us! Job Type: Part-time Pay: $20.00 - $25.00 per hour

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  • Field Manager
    Field Manager
    2 months ago
    Full-time
    Red Hook, Brooklyn

    Property Inspections • Conduct regular inspections of buildings, apartments, common areas, and grounds., • Identify maintenance issues, safety hazards, and lease violations., • Ensure properties are clean, secure, and well-maintained. Maintenance Oversight • Coordinate repairs with supers, porters, maintenance staff, and outside contractors., • Follow up on work orders to ensure timely completion., • Inspect completed work for quality and compliance. Tenant Relations • Respond to tenant concerns and complaints., • Assist with resolving maintenance issues and lease violations., • Deliver notices and communicate property updates to residents. Vendor & Contractor Management • Schedule and supervise vendors and contractors., • Obtain bids and monitor contractor performance., • Ensure vendors maintain proper insurance and licenses. Vacancy & Turnover Management • Inspect vacant units., • Coordinate apartment preparation, repairs, and cleaning for new move-ins., • Conduct move-in and move-out inspections. Compliance & Safety • Ensure properties comply with local housing regulations and building codes., • Monitor fire safety systems, emergency exits, and common areas., • Document violations and corrective actions. Administrative Duties • Maintain inspection reports and property records., • Update management software with notes, photos, and completed tasks., • Submit weekly reports to ownership and senior management. Emergency Response • Respond to after-hours emergencies when necessary., • Coordinate emergency repairs and tenant communications., • Work with local agencies during emergencies. Key Skills • Property management experience, • Strong communication and customer service skills, • Knowledge of building systems and maintenance, • Ability to manage multiple properties, • Organization and time management, • Problem-solving and conflict resolution, • Proficiency with property management software Reports To: Regional Manager, Property Manager, or Director of Operations Supervises: Superintendents, Porters, Maintenance Technicians, and Contractors (as assigned).

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