Legal Assistant
3 days ago
Seattle
Legal Assistant (aka Legal Secretary) We are a fast-paced, mid-sized firm seeking an experienced Legal Assistant (aka Legal Secretary) for our downtown Seattle office. Primary Responsibilities Document Preparation, Filings, Trial Preparation • Prepare legal documents using correct formatting, based on local rules of the court, • Submit e-filing and hard copy filings with courts, • Manage and update team case list and trial list on a weekly basis, • Timely send correspondence and client documents, • Assist with trial preparation including, but not limited to, binders, indices and exhibits, • Schedule conference rooms for client meetings and depositions; arrange technology requirements, • Communicate with clients, vendors and opposing counsel, • Keep current with Insurance Litigation Guidelines, • Process invoices and submit to accounting department for payment, • Copy, scan, print and fax documents, • These are essential functions requiring the ability to perform work accurately under strict court deadlines, maintain sustained concentration, and manage multiple time-sensitive tasks simultaneously., • Requires the ability to review, draft, and proofread legal documents for extended periods (both on-screen and, for in-office work, in hard copy), with a high degree of accuracy., • For hybrid or remote roles, employees must be able to perform these essential duties effectively using Firm-provided or approved technology and systems. Calendaring • Calendaring all events in ProLaw and Microsoft Outlook, • Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules, • Apprise and remind attorneys and all necessary team members of deadlines and appearances, • This is an essential function. Errors in calendaring may have significant legal consequences; therefore, consistent accuracy, reliability, and timely communication are required. Knowledge of ProLaw is a plus • Responsible for updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings, • Saving of client-related documents and emails into ProLaw File Management, • Keep files updated and current and in electronic format, • Open and close out files according to firm policy, ensuring legal requirements are met, • Create pleading templates on Westlaw Form Builders, • Requires the ability to learn, retain, and consistently apply firm systems, policies, and procedures across all work environments (in-person, hybrid, or remote). General Office • Answer and screen phone calls, • Maintain common areas (front desk, conference rooms, kitchen/breakroom) (Sacramento, Los Angeles, and Seattle roles), • Sorting and distributing incoming packages, faxes and deliveries (Sacramento, Los Angeles, and Seattle roles), • Coordinate ordering and stocking of supplies, • In-person or hybrid roles, may require light to moderate physical activity, including standing, walking, bending, and lifting/carrying files or office supplies up to approximately 20 pounds. Skills • Excellent organizational and problem-solving skills and attention-to-detail, • Strong communication, grammar, proofreading and time management, • Communicate with attorneys regarding progress on tasks, confirm priorities if necessary, • Perform other duties as needed based on practice area and firm demands, • Knowledge of Kofax Power or Adobe pdf editing software, a plus, • Ability to navigate websites on different browsers, • Requires effective, professional communication in person, via telephone, and through electronic platforms (e.g., email, video conferencing, and collaboration tools). Experience • At least three years of experience in all phases of civil litigation (discovery, trial, appeals): Understanding of litigation, local, state, federal and administrative rules, law and motion and related docketing requirements, • Proficient in Microsoft Office Suite - experience creating initial drafts of pleadings, tracking changes in Word, scheduling and managing appointments in Outlook, • Prior experience performing substantially similar duties in a high-volume, deadline-driven legal environment is strongly preferred due to the essential nature of the role. Expectations • Support and assist a minimum of three attorneys and coverage, • Ability to work independently and proactively, • Flexibility and ability to multi-task, • Adherence to Firm’s policies and procedures, • Regular and reliable attendance, responsiveness, and the ability to maintain consistent productivity are essential job functions, regardless of work arrangement (in-person, hybrid, or remote)., • Employees in hybrid or remote roles must maintain a work environment that is free from distractions and allows for confidentiality of client information. We are an equal opportunity employer and offers a professional work environment with a competitive salary and benefits package. The base salary rate for this non-exempt 37.5 hours a week position is $35.00 - $48.71, subject to qualifications and experience. We provide employer−subsidized health benefits that include Medical (HMO, PPO and Kaiser option), Dental, Vision, Life Insurance, Long-term Disability, 401(k) & matching. We also offer Flexible Spending Accounts (Medical and Dependent Care), Commuter Pre-Tax (Transit and Parking) and Paid Parental leave. * We are not working with Recruiters at this time please do not send unsolicited resumes.* *Only qualified candidates will be contacted.*