Real Estate Transaction Coordinator
19 days ago
Bryn Mawr
Job Description The Transaction Coordinator (TC) is responsible for managing and overseeing all buyer and seller transactions from contract to close, ensuring a seamless, compliant, and concierge-level experience for clients, agents, and partners. This individual serves as the primary point of contact for clients throughout the transaction and takes full ownership of ensuring all documents, deadlines, and communications are handled accurately and professionally. This role is ideal for a highly competent, proactive self-starter who thinks ahead, double-checks their work, and treats each transaction as a reflection of the agent and team’s reputation. The TC is not simply executing templates, but applying sound judgment, attention to detail, and thoughtful communication throughout the process. This position is compensated per closed file and is well-suited for someone who thrives in a fast-paced real estate environment and confidently owns their role. Compensation: $30,000 - $40,000 yearly Responsibilities: Transaction Management (Contract to Close) • Oversee all buyer and seller transactions from ratified contract through settlement, • Review contracts and documents for completeness, accuracy, and required signatures, ensuring files are client-ready and error-free, • Open, manage, and maintain organized transaction files in the transaction management system, • Track and manage all critical deadlines (inspection, appraisal, mortgage, settlement, etc.), proactively anticipating next steps, • Prepare and manage addenda, amendments, and required documentation with careful review and attention to detail, • Coordinate effectively with agents, lenders, attorneys, title companies, and other service providers, • Manage listing paperwork and ensure all required documentation is complete, accurate, and compliant prior to going live, • Upload and maintain listing documents in transaction management and compliance systems, • Track listing timelines from active status through settlement, • Ensure all listings and contracts comply with brokerage, MLS, and state regulations, • Handle all compliance-related tasks through contract-to-close (CTC), • Maintain organized, audit-ready files with consistent accuracy, • Submit files for broker review and promptly resolve any deficiencies, • Serve as the primary point of contact for clients throughout the transaction, • Communicate clearly, professionally, and proactively via email and other channels, • Provide timely updates, timelines, and next steps to buyers and sellers, • Deliver a high level of fiduciary responsibility and concierge-level client service, • Adapt communication style as needed for different clients, agents, and partners, • Keep agents and internal team members informed of transaction status and upcoming needs, • Advise when additional agent involvement is required for negotiations or conflict resolution, • Maintain organized records of vendors and service providers involved in each transaction, • Prepare and submit commission disbursement forms, • Verify commission amounts, splits, and referral fees for accuracy, • Review settlement statements (CD/ALTA) to ensure all details are correct prior to closing, • Manage post-closing tasks, including file close-out and required filings, • Send post-closing review requests to clients, • Coordinate team donation per closing in alignment with team processes, • Update and manage transaction-related tasks in Asana, • Maintain accurate records of new listings and contracts in the Sisu tracking system, • Position Type: Per-File / Independent Contractor, • Compensation: Paid per closed transaction (buyer and/or seller side), • Compensation structure to be determined based on experienceQualifications:, • Must have a valid Real Estate License, • Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred, • Passionate about providing excellent customer service, • Real estate license preferred, • High school diploma or GED required, preferably some college experience, • Must have excellent organizational skills and communication skillsAbout Company The Nicole Klein Team is a high-performing real estate team based in Bryn Mawr, PA, at our eXp Realty office. We serve clients from the Main Line to the Jersey Shore and are known for delivering a concierge-level real estate experience built on integrity, collaboration, and continuous growth. Our team has built a strong reputation for results and client service. In 2024, we closed more than 80 homes totaling over $50M in sales volume, and in 2025, we continued our momentum with 64 homes sold and nearly $44M in volume. Our success comes from a client-first approach, innovative marketing strategies, and deep market expertise. Meet Our Leadership Team Nicole Klein – Team Lead Amy Howe – Director of Operations Vision For every team member to build a big life and a lasting legacy. Mission To provide concierge-level service to every client we serve. Core Values • Generous, • Integrous, • Vibrant, • Evolving, • Collaborative