Bowel Cancer Screening Coordinator
2 days ago
Coventry
Job overviewResponsible for the coordination of the administration element of the Coventry and Warwickshire Bowel Cancer Screening Programme including line management of staff. Ensuring the provision of a full and comprehensive administration function to support the delivery of Bowel Cancer Screening across 4 screening sites/3 NHS Trusts (Coventry University Hospital, Hospital of St Cross, Rugby, George Eliot Hospital, Nuneaton and South Warwickshire Hospital, Warwick) in line with the changing needs of the service and quality assurance standards. Supports the Lead Nurse through co-ordination of clinical nurse specialists (SSP’s) workload across the four screening sites, to ensure the services are sufficiently staffed to include clinics, colonoscopy lists and post investigation appointments with patients. To ensure that the service is adequately covered when annual leave has been requested/granted.Acts as deputy for the Programme Manager.Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.Secondment will be considered for internal candidates – If you are successful after interview, you must obtain approval from your current line manager to accept the offer.Main duties of the jobThe post holder leads and manages the Bowel Screening Programme’s administrative service across Coventry and Warwickshire, overseeing recruitment, training, performance management and staffing cover. They manage staffing budgets, resources and stock control, ensuring efficient financial processes. They maintain the Programme’s Quality Management System, ensuring SOPs are developed, updated and implemented, and lead continuous improvement across all screening sites. The role includes line management and development of the Screening Pathway Navigator.They plan and balance screening demand and capacity across four provider sites, liaising with Endoscopy and Outpatients teams, coordinating consultant leave, securing clinic and endoscopy capacity, and escalating risks. They manage FIT+ and Lynch Syndrome surveillance administration, ensuring accurate waiting list management, data entry and adherence to standards.The post holder analyses performance, identifies risks, takes corrective action, supports audits, research and breach analysis, and provides data for business cases. They act as a key communication point internally and externally, lead on technical system use and rollouts, ensure Health & Safety compliance and maintain risk registers. They organise MDT/QAS meetings, produce clear visual datasets, arrange training and events, and provide high‑level administrative and project support to the management team.Working for our organisationUniversity Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.Detailed job description and main responsibilitiesThe post holder is responsible for leading and managing the Bowel Screening Programme’s administrative service across Coventry and Warwickshire. This includes full line management of the administration team - overseeing recruitment, training, performance management, staffing cover, and budget/resource control.They manage and maintain the Programme’s Quality Management System, ensuring SOPs are up to date, compliant, and support efficient processes across all screening sites. The role includes development and line management of the Screening Pathway Navigator position.A major responsibility involves planning and balancing demand and capacity for screening, liaising closely with Endoscopy and Outpatients departments across four provider sites to secure sufficient clinic and colonoscopy list capacity. This includes coordinating consultant annual leave, organising additional lists, and escalating service risks when required.The post holder coordinates and administratively manages FIT+ and Lynch Syndrome surveillance pathways, ensuring accurate waiting list management, data entry, rescheduling, and adherence to waiting time standards.They monitor activity, analyse performance data, identify risks, and take corrective actions to maintain targets - escalating unresolved issues and supporting the cancer services team with statistical queries, breach analysis, audits, and research. They contribute evidence for business cases and lead specified service improvement projects.The role acts as a key communication point internally and externally, ensuring effective information flow between the team, the screening Hub, and partner sites. They also provide system support, lead on new technical system rollouts, ensure Health & Safety compliance, and maintain risk registers.Additionally, the post holder organises MDT/QA meetings, produces simplified visual datasets, arranges team events and training sessions, and provides high‑level administrative support to the management team including meeting attendance, project work, and performance reporting.For further details of the role please see the attached job description. Person specificationQualificationsEssential criteria- See supporting documentsDesirable criteria- See supporting documentsExperienceEssential criteria- See supporting documentsDesirable criteria- See supporting documentsKnowledgeEssential criteria- See supporting documentsDesirable criteria- See supporting documentsSkillsEssential criteria- See supporting documentsDesirable criteria- See supporting documentsCommitment to Trust Values and BehavioursEssential criteria- See supporting documentsTo ensure that we provide world-class patient care, UHCW recruits people that can demonstrate the Trust’s Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.Before applying, we encourage you to review the Trust’s Values and Behaviours which can be accessed on the right side of this page under the job description.The Supporting Information Section in your application should therefore reflect your understanding of the Trust’s Values and associated Behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.The Trust is committed to Equal Opportunities within the workplace. All vacancies will be considered for Job Share unless otherwise stated. All applicants who have a disability and who meet the minimum criteria for the job will be interviewed. Where a post has an overwhelming response, this Trust may use random selection in order to reduce numbers to interview, any disabled applicants will automatically be guaranteed an interview and will be exempt from this process.In submitting an application form, you authorise University Hospital Coventry & Warwickshire NHS Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you, including Occupational Health data (inoculations and screening tests). This data will be transferred using NHS Electronic Staff Record and third-party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post. UHCW NHS Trust, by virtue of its Green Plan, is committed to ensuring that the way we provide services minimises the impact on the environment and the future health of the public e.g. zero waste to landfill, reducing our carbon footprint and increasing our recycling and reuse percentages.If you are successful at interview you will receive a conditional offer of employment and we’ll ask you for information so that we can carry out pre-employment checks. You must successfully complete all pre-employment checks to progress to a final unconditional offer.We must confirm the identity of our staff and their right to work in the United Kingdom. We will ask you to submit proof of your identity and right to work documents via a secure digital platform approved by the Home Office, named TrustID. Alternatively, you may be asked to attend our office with original documents.Depending on you level of exposure with patients you may be required to undertake a Standard or Enhanced DBS. The cost of this check will be charged to you and will be deducted from your salary over the first 3 months of employment at the current rate.All correspondence will be sent by email; please check your account regularly including your Junk/SPAM folders