Administrative Assistant (Strategy & HR)
13 days ago
Omaha
Job DescriptionDescription: Position Summary: As the administrative support to the Strategy & Human Resources Departments, this position is focused on providing customer service and answering a variety of employee inquiries. Provides a broad range of administrative, coordination, and clerical support while adhering to the Omaha Performing Arts’ Core Values of Collaboration, Inclusion, Trust, and Integrity. Assists in the day-to-day activities while maintaining a high level of confidentiality. Position Duties and Responsibilities: • Performs clerical and administrative duties as required in support throughout the employee lifecycle. Includes recruitment, selection, orientation, recognition, benefits, compensation, payroll, training programs, and separations., • Intakes, processes, and manages employee records and documents, ensuring they are complete and in compliance with laws and regulations., • Responds to initial inquiries from external and internal sources with appropriate information in a professional and courteous demeanor., • Compiles data and information for routine correspondence, reports, memoranda, or other purposes as assigned., • Completes telephone interviews and background checks., • Facilitates New Hire Orientation and training., • Support data collection and reporting for organizational goals, metrics, and staff engagement surveys., • Assists in preparing presentations, summaries, and reports related to strategic priorities, culture, and staff engagement., • Provides coordination of specific projects at the discretion of the SVP of Strategy & the Director of Human Resources., • Trained to be a backup to the O-pa Admin phone line., • Minimum of 2 years administrative experience., • Self-starter that works independently in the completion of assigned tasks and is expected to exercise good judgment in working within the scope of the Administrative Assistant’s authority., • Excellent clerical, administrative and organizational skills., • Proven attention to detail and accuracy, prioritizing competing priorities and meeting deadlines with quality results., • Must maintain personnel information in a confidential, objective, and professional manner, • Must work well in a fast-paced team environment, while maintaining a degree of composure and professionalism., • Highly effective oral and written communication skills with employees at all levels of the organization., • Requires good mathematical and grammar skills, • Strong working knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint.), • Ability to handle the mental/physical strain involved in the use of printed materials, computer screens and preparing data or information for reports., • Moderate manual dexterity for basic keyboard work; including grasping, repetitive hand movement and fine coordination., • Requires near vision in reading correspondence, reports and using the computer., • Acute hearing is required when providing phone service and taking notes at meetings., • The need to lift, drag, and push files and computer reports weighing up to 25 pounds also is required., • Requires occasional standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping., • General office equipment (computer, telephone, fax, copier, scanner and printer).